Description
Develops, maintains and oversees the County’s Grant and affordable housing programs, coordinates and tracks special projects. Assists the Board of County Commissioners and Department Heads with coordination of a variety of special projects and assignments relating to grants.
Examples of Duties
- Develops and maintains a comprehensive Grant program to support various operations, including investigation of available grant monies, assistance with preparation of Grant documents and Grant writing, establishment of policies and procedures for the County with regard to Grant programs, assists with reports, reimbursement requests, etc.
- Develops and implements forms, procedures, systems and controls needed to ensure that the County complies with the requirements of grantor agencies and other authorization sources.
- Assists with the annual audit for each grant, ensuring all required schedules are accurate and are presented in proper format.
- Coordinates, tracks and reports on all Grant projects.
- Answers the telephone; provides information as requested and/or forwards calls to appropriate staff person; takes messages as needed.
- Develops and updates procedures governing the Affordable Housing Program components, including but not limited to the State Housing Initiative Program (SHIP).
- Monitors and services the affordable housing programs to include application intake, certifications, awards, loans, payoffs, satisfactions, subordination agreements and compliance monitoring; monitors the contractual agreement with Micah’s Place and the Reserve at Amelia.
- Attends required meetings, training courses, seminars, etc. related to grants and SHIP.
- Assists with agenda items, budget amendments, budget transfers, journal entries for grant and SHIP accounts, etc.
- Assists with the Affordable Housing Advisory Committee meetings as needed.
- Greets and assists office visitors.
- Performs a variety of routine clerical duties as required, which may include but are not limited to copying and filing documents, retrieving archived documents, sending and receiving faxes, entering computer data, processing daily mail, maintaining employee/volunteer time records and processing payroll, ordering office supplies, preparing labels, etc.
- Receives and responds to inquiries, requests for assistance and/or complaints from County employees, outside agencies and the public.
- Runs errands as needed.
- Performs duties of other clerical personnel as required in their absence.
- Attends and remains at work regularly and adheres to County policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.
- Performs related duties as required.
(These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.)
Typical Qualifications
Requires a high school diploma or GED equivalent supplemented by College-Level coursework in Business Management, Grant Writing or Public Administration and three (3) to five (5) years of client intake, accounting/administrative work experience, or an equivalent combination of education, training and experience that provides knowledge of Grants, outstanding people skills and a positive customer service attitude. May require a valid State Driver’s License.
Supplemental Information
- Knowledge in the methods, policies and procedures of the Office of Management and Budget department and County as they pertain to the performance duties of the Grants Specialist.
- Knowledge in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position.
- Knowledge of the organization of the County and of related departments and agencies.
- Knowledge of the tasks involved in preparing applications for administering and monitoring Grants for the County, including Grants Budget Administration.
- Knowledge of the principles and practices of Grant research, preparation and monitoring and can apply the same to securing funds for County projects and programs.
- Ability to comprehend, interpret and apply regulations, procedures and related information.
- Skilled in secretarial, administrative and clerical areas.
- Knowledge of modern office practices and technology.
- Knowledge of proper English usage, punctuation, spelling and grammar.
- Ability to perform required mathematical calculations. Ability to type accurately at a rate sufficient for the successful performance of assigned duties.
- Ability to operate and maintain a variety of office equipment as necessary in the performance of daily activities.
- Ability to apply responsible attention to detail as necessary in preparing reports and correspondence.
- Ability to read and interpret various materials pertaining to the responsibilities of the job.
- Ability to maintain confidentiality as required.
- Ability to use independent judgment in performing routine and non-routine tasks.
- Ability to plan, organize and prioritize daily assignments and work activities.
- Ability to offer training and assistance to co-workers and fellow employees in other departments as required. .
- Ability to learn and utilize new skills and information to improve job performance and efficiency.
- Ability to perform duties in a courteous manner and with the utmost integrity in the best interest of the public.
- Ability to work under stressful conditions as required.
- Ability to react calmly and quickly in emergency situations.
ESSENTIAL PHYSICAL SKILLS: - Tasks may require extended periods of time at a keyboard or workstation.
- Stooping
- Kneeling
- Bending
- Crouching
- Reaching
- Standing
- Walking
- Lifting and carrying up to 10 lbs.
- Pushing and pulling
(Reasonable accommodations will be made for otherwise qualified individuals with a disability)
Work Environment- Works inside in an office environment.
ADDITIONAL INFORMATION: Incomplete applications will not be considered. Applications will continue to be received until the listed closing date or the position is filled, whichever is earliest. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check.
Nassau County is an Equal Opportunity Employer and a Drug Free Workplace. Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws.
The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this position. This position may be required to work in a safety sensitive capacity at any time based on emergency declaration or other operational need. Nassau County reserves the right to edit or re-write this job description at any time.
An organization is only as good as the people it employs. To attract and retain the best team possible, the
Nassau County Board of County Commissionersoffers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future.
BOCC-Contributed Benefits - Medical & Prescription Drugs Benefits
- Health Savings Account (HSA) Contributions with a Qualified Plan
- Florida Retirement System
- Employee Assistance Program
- Tuition Assistance Program
Optional Benefits - Dental
- Vision
- Life & AD&D
- Supplemental & Dependent Life & AD&D Insurance
- Long Term Disability
- Voluntary Benefits Offered By Aflac and/or Colonial
- 457(b) Deferred Compensation Program
- Roth IRA
NOTE: For detailed information regarding available benefits click here.
FLORIDA RETIREMENT SYSTEM (FRS)The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. Employees are required to contribute 3% of their salary per Florida Statute.
TUITION ASSISTANCE PROGRAMThe County may provide tuition assistance to cover the cost of tuition and books to County employees requesting tuition reimbursement for courses at an accredited college or university which are applicable to the employee's field of work and/or are of such nature to directly prepare employees for positions of greater responsibility within the County. Contact the Human Resources Office for additional details.
HOLIDAYSThe following, as well as any other days the BOCC may declare, are designated as official holidays for County Employees:
New Year's Day
Martin Luther King, Jr. Day
Presidents Day
Good Friday
Memorial Day
Juneteenth
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
The Day After Thanksgiving
Christmas Eve
Christmas Day
PTO LEAVE All full-time employees shall accrue Paid Time Off (PTO) Leave in accordance with the following formula:
Years of Employment Hours Per Year 0 through the end of the 4th year 180
5 years through the end of the 10th year 200
11 years through the end of the 15th year 220
16 years and over 240
For additional information please view Nassau County's Policies & Procedures .
