Senior Program Specialist A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.
We are recruiting to fill a Senior Program Specialist position within the Missouri State Court System, which utilizes an electronic filing system. The Senior Program Specialist position is a highly responsible professional position that serves as a special assistant to the appointing authority. This position performs a variety of duties to assist with the management of the court and to facilitate timely and accurate processing of cases through the court system. This position assists the appointing authority with such tasks as preparation of the annual budget, court organization and special projects for the court. The work of an employee in this position requires a high degree of attention to detail, the ability to manage multiple tasks simultaneously, and the ability to complete work within scheduled deadlines.
General Duties: Perform professional work under the management of the Circuit Clerk. Responsibilities include the coordination of resources from all departments having a presence in the expanded Resource Center; review and maintain signage, forms and resources for the Resource Center. monitor the self-represented dedicated filing email address, to include date stamping and distributing pleadings to the various departments; gathering resources and best practices from other court jurisdictions. Responsible for handling all requests received through the St. Louis County Public Records Request system. Perform administrative work under the direction of the Legal Administrative Assistant. Duties and responsibilities include the following: forms management - including creating, editing, ordering and stocking court forms; conduct capital asset inventory; secure bids for budget purchases; assist management staff with special projects and tasks, specifically related to case processing backlogs and record retention/destruction project; provide information to and assist judges, attorneys, managers and the general public; and other duties as assigned.
Other key responsibilities include: (The following duties are representative of this position, not comprehensive.)
- Independently manages a specialized program or project where the complexity is reflected by limited direction and scope. Identifies areas that need improvement in regard to efficiency, economy, and effectiveness.
- Motivates and develops members of the team in order to encourage cooperation and foster commitment.
- Reviews the organization of the court and makes recommendations regarding the transfer of court resources so they may be better utilized to provide better work flow and a more efficient court operation.
- Reviews the court's automation needs and coordinates with information technology professionals with the county and the Office of State Courts Administrator regarding the installation of new and upgraded court automation systems and maintenance of current systems.
- Prepares various statistical and financial reports as required and conducts a variety of special projects.
Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.)
- Advanced knowledge of court procedures and policies, legal documents, laws and legal terminology pertaining to the court.
- Advanced knowledge of the organization, operations, functions and scope of authority of the court.
- Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
- Ability to spend majority of time on highly complex independent work based on programs and projects that do not receive a high level of direction or supervision.
- Ability to identify and analyze problems in order to effectively recommend solutions.
Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained):
Bachelor's Degree in a related field and three years of varied administrative experience performing duties related to public administration
We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
