ABOUT THE POSITION
YOUR FUTURE BEGINS HERE!As the Court Clerk II, you will: - Manages the courtroom in an efficient manner; supports judicial officers in the courtroom during court proceedings; operates the Jefferson Audio Video System (JAVS) to record hearings; pulls court files and reviews for completeness; keeps a daily log of court proceedings; assists in preparing legal orders, sentencing documents, judges notes and paperwork.
- Reviews and maintains the accuracy of the court calendar, sets court dates and sends notices to the appropriate parties.
- Enters accurate data into an automated information system, creates and updates cases, processes records, locates and retrieves files or documents, and performs routine file maintenance.
- Responsible for the timely and accurate processing of files, paperwork, documents, and records necessary for arraignments, jail releases, bonds, warrants, orders of protection and injunctions against harassment.
- Receipts, reconciles, and verifies payments and bond monies; prepares financial reports; processes payments of various tender types and from multiple sources; establishes payment plans; monitors payment records; and performs mathematical calculations with speed and accuracy.
- Prepares, proofreads, and submits routine court correspondence, reports, records, documents and files.
- Tracks and monitors compliance with court orders and performs the appropriate follow up procedures.
- Provides customer service; responds to inquiries made in person and by phone; researches information and clarifies questions.
- May prepare and process marriage license applications, if deputized by the Clerk of the Superior Court.
- Maintains confidentiality of court proceedings, files, and documents.
- Performs other duties as assigned.
IDEAL CANDIDATE
Possess knowledge of:- Applicable laws, regulations, statutes, ordinances, policies, and procedures (Federal/State/City).
- Principles and procedures of legal record keeping and reporting.
- Applications of automated information systems.
- Standard office practices, procedures, and equipment.
- Basic math and arithmetic functions.
- Cash handling and processing.
- Court policies and procedures.
- Principles and practices of communication.
Have the ability to:- Review and interpret documents regulations, legal documents, operating instructions and procedure manuals.
- Communicate effectively both orally and in writing.
- Work under pressure in a dynamic environment with changing demands and priorities.
- Interpret and apply legal terminology and court policies, processes and procedures.
- Coordinate and prioritize multiple tasks and activities.
- Provide access to the court and customer service in a professional manner.
- Use automated information systems to produce documents and maintain databases.
- Maintain records and filing systems.
- Establish and maintain effective working relationships with others.
MINIMUM REQUIREMENTS
REQUIRED:- Residency in the United States and within 25 miles of the City of San Luis, Arizona
Education, Training and Experience - High School Diploma or GED; and
- Three (3) years’ experience in a Court or similar environment including one (1) year as Clerk I, preferred, OR
- Any equivalent combination of experience, education and training which provides the knowledge, skills, and ability to perform this work.
Licenses And Certificates: must be maintained throughout employment.
- A valid Arizona driver license at the time of appointment
- Be deputized by the Clerk of the Superior Court to issue marriage licenses.
- Arizona Committee of Judicial Education and Training (COJET) yearly accreditation
DESIRED/PREFERRED:- Bilingual in Spanish
- San Luis residency
SUPPLEMENTAL INFORMATION
The City of San Luis is committed to Professional Growth and Career Development Applications received will be reviewed every Friday until filled.
Candidates deemed to have the most relevant backgrounds will be invited to participate in the interview/assessme nt process. Current employees may be given preferred consideration if they meet the position's minimum requirements.
The City of San Luis offers the following benefits to all full-time City employees: MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by 90Degree Benefits. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department.
ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System.
- Employee Contribution - 12.03%
- Employer Contribution - 12.03%
ARIZONA STATE RETIREMENT SYSTEM (ASRS) - LONG TERM DISABILITY (LTD) - Employee Contribution - .014%
- Employer Contribution - .014%
SOCIAL SECURITY AND MEDICARE- FICA (Social Security Tax) - Employee Contribution - 6.20%
Medicare - Employee Contribution - 1.4500%.
PAID TIME OFF (PTO) - Vacation Leave Accruals (Based on years of service and accrued on bi-weekly basis)
Less than 6 years - 3.08 hrs. 6 - 11 years - 4.62 hrs. 11 years or more- 6.16 hrs.
Sick Leave - 3.69 hrs.
LIFE INSURANCE - The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard.
Basic Life Benefit - $50,000.00
AD&D Benefit - $50,000.00 DISABILITY INSURANCE - Disability insurance is available to all employees who work 30 or more hours per week.
Short-Term Disability - Coverage begins on the 15th day of injury or sickness.
Duration of Benefits - 180 days
Benefits Percentage- 66.67%
Waiting Period - 14 days
Maximum Weekly Benefit: $2,000.00
WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees.
