Program Supervisor - Part Time

Job Summary

CITY OF KINGMAN

PROGRAM SUPERVISOR - PART TIME

PARKS AND RECREATION

Year 1

Year 2

Year 3

$ 15.72

$ 15.97

$ 16.22

(HIRE IN RANGE; DOQ)

INTERVIEWS TO OCCUR MARCH 21ST - APRIL 19TH

POSITIONS OPEN UNTIL FILLED. APPLY EARLY!

Looking for a summer job? Consider the City of Kingman Parks and Recreation Summer Programs! We are now accepting applications for a Program Supervisor. Must be at least 18 years or older.

OVERVIEW

The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai Mountain Ranges along historic Route 66. In 2019, Reader’s Digest named Kingman one of the “Nicest Places in Arizona” for its thoughtful residents and spirit of generosity. In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes, and the Colorado River. With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents. Our focus on high-quality customer service, safety, and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive.

For more information about the City of Kingman, please see our Open Finance Portal , Choose Kingman Economic Development page, and our Go Kingman tourism page for more information.

GENERAL DESCRIPTION OF POSITION

This class is the third level in a three level Program series. Incumbents are responsible for performing advanced journey, supervisory level duties in support of recreational programs and assisting department recreation staff with the development, implementation and evaluation of recreation programs for children, youth and adults (i.e., cultural arts, youth-adult sports, special interest classes, special events, and after school and summer programs) . This position also facilitates, supervises and participates in providing and presenting recreation programs and activities to the community and in organizing and implementing programs, planning activities and events, preparing facilities for scheduled functions, and supervising participants. Assures that safe and appropriate recreation facilities and programs, services and activities are provided and adhere to, ensuring safe environments for participants.

SUPERVISION RECEIVED

Works under general supervision of Department Recreation Staff

SUPERVISION EXERCISED

Supervises Program Aides, Program Assistants and volunteers. Provides guidance to Recreation Instructors as needed.

Minimum Qualifications/Special Requirements

EDUCATION AND EXPERIENCE

• Minimum of 18 years of age or older.
• Graduation from High School or GED equivalent
• One to three (1-3) years experience in developing and implementing recreation programs and working with youth and/or adult programs
• Some experience in facility and program oversight
• Some experience in leading and supervising staff OR
• Any combination of education, experience and training which demonstrates the knowledge and experience to perform the duties and responsibilities of the position.

SPECIAL REQUIREMENTS

Valid Arizona state driver’s license or ability to obtain one - Employees must be at least 18 years of age to operate a City vehicle. Possession of Cardio-Pulmonary Resuscitation/First Aid Certification or ability to obtain certification within 60 days of assignment to position.

Essential Functions

Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it.

• Oversees day-to-day on-site recreation program functions; provides recreational programs, services, special events, excursions and activities for participants. Makes daily and weekly visits to each site.
• Coordinates, schedules, trains and monitors the work of part-time staff and volunteers; ensures staff maintains safe and aesthetically pleasing recreation venues and events while adhering to department and City policies and procedures; Works with staff to establish consistent rules, discipline procedures, and organization and submittal of timely reports and records.
• Coordinates and facilitates recreation activities, classes, workshops, social events, and special programs; supervises recreation programs, facility and event patrons; monitors activities and enforces rules and safety standards; assists, supervises and coaches participants in various recreation programs; promotes a positive learning environment and good personal behavior; reports and resolves complaints, requests, equipment repair/replacement needs, safety conditions, security issues and illegal activities.
• Recognizes, avoids, reports, and resolves unsafe acts, conditions, accidents and injuries, complaints, disciplinary actions, special requests, safety conditions, and security issues to department recreation staff.
• Maintains program accounting and administrative records; updates and maintains database of activity schedules, classes and special events; coordinates event schedules and reconciles schedule conflicts; maintains paperwork, registration forms and event calendars.
• Promotes good relationships with neighborhood and community groups and other agencies; may provide outreach functions with schools, community service groups, parents and general public to promote program activities and coordinate utilization of facilities.
• Plans, coordinates, and schedules activities and services for recreation programs and special events to provide recreational opportunities in a safe, fun, healthy, and inviting environment; recreation activities include sports and aquatics programs, athletic contests, sporting and outdoor recreation events, games, classes, youth enrichment programs, wellness classes, special adult programs, summer day camps, after-school programs and other programs and events.
• Maintains appropriate communication with school personnel, participant’s parents or guardians, and all other recreation staff members.
• Plans, organizes, schedules, facilitates, and evaluates recreation programs and activities in the area assigned. Supervises the distribution, care, use and maintenance of all supplies and equipment.
• Assists in set-up and take-down for events related to special events, classes, programs and activities.
• Responds to public inquiries about recreation programs made by phone, correspondence or during public meetings and explains program policies and procedures.
• Assists in the preparation of brochures, calendars, letters, posters, news releases and flyers, and related communications regarding recreation programs.
• Performs a variety of miscellaneous duties such as answering the phone, typing correspondence, running errands, picking up supplies, conducting children’s arts/crafts, making arrangements for rental and use of Parks and Recreation facilities, helping to set-up tables and chairs, transporting program participants, etc.
• Instructs participants in individual and group activities.
• Provides guidance, supervision, care and activities for various program participants and activities, maintains discipline, provides corrective counseling and consequences, enforces rules, and resolves disciplinary problems.
• Observes participants during program activities to monitor for safety and health standards.
• Inspects recreation equipment for proper working order and safety.
• Operates a motor vehicle requiring a standard Arizona Driver's License to travel to various work sites to perform assigned tasks based on department or seasonal needs, transport participants, equipment, supplies, and materials.
• Assists with organizing activities for recreational programs. Work may include: assisting with the planning, preparing and conducting of activities, games, crafts, field trips, and indoor/outdoor activities. Maintains appropriate discipline and program decorum.
• Greets customers and patrons, responds to inquiries and requests, and provides information, assistance or instruction regarding program policies, procedures, and activities.
• Responsible for maintain communication between staff and participants.
• Maintains order, safety and cleanliness of service areas and equipment by following procedures and enforcing operational rules and regulations. Performs basic cleaning and sanitizing of facilities and program areas.
• Observes all necessary precautions to secure the safety of participants.
• Identifies and reports unsafe conditions, assists with general maintenance and/or initiates repair requests.
• Attends all necessary meetings and trainings as scheduled.
• Provides excellent and proficient customer service to both internal and external customers.
• Communicates and acts in a professional manner with the public, co-workers, and work contacts.
• Regular attendance is an essential function of this job to ensure continuity.
• May be required to work early mornings, afternoons, evenings, weekends and holidays as needed.
• May be required to assist with special events and other department programs and activities were needed.
• Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works safel, and reports unsafe activity and conditions.

PERIPHERAL DUTIES

• Performs related duties as required.
• Performs special assignments as requested.

KNOWLEDGE

Considerable knowledge of recreation philosophy, planning and administration; Equipment, facilities, operations and techniques used in a comprehensive community recreation program; Customer service principles and practices; Recordkeeping practices; First aid and CPR for proper response in an emergency situation; Federal OSHA and State and County regulations and City policies regarding safe work practices; A large variety of recreational activities suitable for children, adolescents, and adults; principles and practices of leadership and supervising others.

SKILLS

Skill in the effective, safe operation of listed tools and equipment; Utilizing computer hardware and software to accomplish work assignments (i.e., Microsoft Office) and demonstrate proficiency to update documents, spreadsheets, and databases; Supervising multiple games and activities simultaneously; Officiating, keeping score and timing a variety of youth and adult sports; Providing courteous and efficient service to the public and in responding to inquiries, complaints and requests in a fair, tactful and firm manner; Verbal and written communication; Establishing and maintaining effective working relationships; and Basic recordkeeping practices.

ABILITIES

Ability to develop, coordinate, and direct varied activities involved in a community recreation program; Communicate effectively orally and in writing; Adhere to program standards and objectives outlined in city policy and by supervisors; Use initiative and independent judgement within established procedural guidelines; Provide effective training, supervision and evaluation of staff and plan and direct their work; Assessing and prioritizing multiple tasks, projects and demands; Accompany groups of all ages on field trips and off-site activities; Enforce sport and activity rules and regulations; Enforce discipline; Interact with a diverse group of individuals in a cooperative, compassionate and caring manner; Open, prepare, and supervise the use of, and break down and close of a recreational facility and/or special event, which may include site prep, rearranging classrooms and moving furniture and equipment; Operate a motor vehicle safely, if assigned; Keep and maintain complete and accurate manual and electronic records; Respond to requests and inquiries courteously; Perform basic arithmetic calculations; Use equipment and tools properly and safely; Participate in teamwork productively and establish and maintain effective working relationships with employees, supervisors, other agencies, participants, instructors, community leaders and the general public; Maintain regular attendance and recognize attendance as an essential function of this job to ensure continuity; Willingness to work shifts and hours for department held events and activities to include the working of early mornings, afternoons, evenings, nights, weekends, and holidays as scheduled and as necessary; and work in different weather conditions with exposure to the elements; and Promote and enforce safe work practices.

EXPECTED BEHAVIOR/QUALITY OF SERVICES

Excellence is the responsibility of everyone at the City of Kingman. We lead by our core values in constant pursuit of excellence:

Commitment - Dedicate oneself to consistent and excellent public service.

Innovation - Implement unique, creative and cost-effective solutions.

Communication - Communicate in a positive, honest and productive manner.

Integrity - Adherence to high ethical standards.

Diversity - Promote inclusiveness and impartiality throughout the organization.

Personal Responsibility - Take initiative to achieve excellence and accept accountability, uphold confidentiality, know when to report indiscretions and inappropriate actions even when it may be uncomfortable to do so, take responsibility for your work environment.

Respect - Demonstrate a high regard for others, support each other.

Teamwork - Promote and encourage cooperative efforts, open communication and trust, encourage positive feedback.

All City employees are expected to conduct themselves consistently and in support of the above values.

SELECTION GUIDELINES

Submittal/review of employment applications, screening/rating of application in relation to training and experience to job description and overall presentation and job history/stability, oral interview, reference and background check. Supplemental job related tests may be required.

Miscellaneous

WORK ENVIRONMENT
The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - See Physical Demands Form

COMMITMENT TO SAFETY & WELLNESS
It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees. It requires that every person in the organization assumes the responsibility of individual and organizational safety. Injury and illness losses from incidents are costly and preventable. The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness. All employees are expected and encouraged to participate in safety and wellness program activities including the following: reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.

DISCLAIMERThe above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. This job description is subject to change as the needs and requirements of the position changes.

FIND YOUR REWARDING CAREER WITH US!

Personal Growth Opportunities ~ Meaningful and Challenging Work ~ Public Service
Community Spirit ~ Training and Development

This position is seasonal 90 days or less with no benefits.

Closing Date/Time: 5/27/2024 5:00 PM Arizona

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Kingman, Arizona United States View Map