MSSD - School Office Assistant - Special Acres School

Missouri Department of Elementary and Secondary Education

Missouri Schools for the Severely Disabled

School Office Assistant

Hourly: $17.68

Primary responsibilities include providing assistance with payroll/personnel issues, general secretarial work, record keeping, data entry and office management.

ESSENTIAL FUNCTIONS:

The incumbent must have the ability to perform the essential functions below either with or without reasonable accommodations.

1. Follow and apply specific payroll/personnel procedures and guidelines.
2. Liaison between school staff and central office regarding time and leave issues.
3. Assist employee with annual and sick leave balance and accruals.
4. Track school term employees with leave over maximum accrual allowed.
5. Reconcile time and leave.
6. Data entry onto payroll system with high accuracy.
7. Research payroll and timesheet errors and report necessary corrective measures to central office.
8. Provide technical assistance to schools relating to time and leave issues.
9. Use computer proficiently for work processing, data entry and report writing.
10. Develop routine memos and correspondence as requested.
11. Run routine reports and prepare reports on an as needed basis.
12. Follow assigned daily work schedule.
13. Demonstrate effective problem solving and decision making skills.
14. Accurately complete required reports on or before established deadlines.
15. Communicate clearly and appropriately with public, coworkers, parents, etc.
16. Communicate effectively in written form, using correct grammar, punctuation, clarity and consistency of thought.
17. Maintain confidentiality of parent, student and staff personally identifiable information.

ADDITIONAL RESPONSIBILITIES:

1. Participate in staff development activities as necessary to keep skills updated.
2. Maintain an orderly, safe, clean attractive environment.
3. Infrequent travel for training and staff meetings.
4. Perform other duties as assigned.

EDUCATION REQUIRED/PREFERRED:

1. High School diploma or G.E.D.
2. All applicants must be tested in typing proficiency, with emphasis on numerical entry.
3. Supplemental business courses preferred.
4. Administrative Assistant I level minimum of four years of experience successfully performing progressively responsible support tasks.
5. Administrative Assistant II level minimum of two years as an administrative assistant I; or six years experience successfully performing progressively responsible support tasks (two years of which involved paraprofessional technical support duties).

(Other qualifications and experience which in the opinion of the Commissioner of Education meet the requirements of the position may be accepted in lieu of the above.)

Equal Opportunity and Affirmative Action Employer: Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov .

To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service (800) 735-2966.

Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS. If you have questions, please contact Human Resources.

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Park Hills, Missouri United States View Map