Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION Director of Treasury (Fiscal Deputy Director) SALARY INFORMATION This position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024: 4.25% increase Effective June 27, 2025: 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment will establish an eligible list open to the public that will be used to fill current/future vacancies in the Office of the Treasurer-Tax Collector and/or any other departments within the County of Orange. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately. The recruitment will close on Wednesday, June 12, 2024 at 11:59 PM PST. TREASURER-TAX COLLECTOR The mission of the Treasurer-Tax Collector (TTC) is to ensure safe and timely receipt, deposit, collection, investment and payment of public funds. Our vision is to implement best business practices which maximize value, minimize costs and provide timely, accurate and courteous service to our internal and external customers. To accomplish our mission and vision, we will invest public funds in a manner that provides maximum security of principal and maintains the public trust; maintain sufficient liquidity to enable participants to meet their operating cash requirements; obtain a stable market rate of return throughout budgetary and economic cycles; provide timely, cost-effective, accurate and courteous customer service; invest resources to develop and maintain knowledgeable and competent staff; act in an ethical and professional manner while maintaining honest, respectful and open communications; and, streamline cashiering and collection processes to increase timely collection of public revenues for the benefit of Orange County citizens. The Treasurer-Tax Collector has an annual operating budget of $17 million with approximately 70 employees. The Treasurer also is an ex-officio trustee on the Orange County Employees Retirement System managing over $21 billion and the banker for the community and school districts in Orange County. For more information on the Treasurer-Tax Collector click here . For more information on the County of Orange click here . THE OPPORTUNITY Under the direction of the Assistant Treasurer-Tax Collector (ATTC), the incumbent will coordinate, train, supervise, and manage the activities of others to accomplish the goals for the ATTC. The incumbent will be directly responsible for the Treasury Division, and will directly supervise up to four (4) managers. This division performs a variety of functions, including the following: banking for the County, investment accounting, cash management, cash forecasting, debt investment disclosures, and investment compliance. In addition, this Division may also handle others:Treasury accounting, risk management/compliance for investments and banking services, budget, purchasing, HR/payroll, facilities, other administrative areas, and coordination of department audits. The incumbent will also develop and implement policies related to the County and School/Community College Districts' banking and fiscal accounting operations handled by the Treasurer and the School/Community District bond financing; assist the TTC in carrying out other fiduciary duties required as the banker for Schools/Community College Districts; confer and coordinate work with other divisions that are relevant for the Treasury Division to accomplish the Department's mission. In addition to the above, the incumbent may perform the following: Responsible for ensuring all work produced in the Treasury Divisions for internal or external customers is timely, accurate, and complete and that resources are allocated to accomplish the mission and goals of the Division and the TTC, in an effective and efficient manner. May be responsible for developing and maintaining policies, guidelines, and procedures, including those relating to internal controls and business continuity, for all Divisions to minimize risk and ensure compliance with appropriate regulations to ensure efficient, cost-effective and timely operations. Required to ensure all investment accounting reconciliations are completed timely and accurately on a monthly basis for the annual submittal for certification by the TTC to the Auditor-Controller. Responsible for investment financial statement reporting, including all related footnote disclosures and monthly/quarterly and annual reporting of Treasury Assets as required by State law. May be responsible for all other TTC reports, annual budgets, strategic financial plans, audit coordination, investment accounting/compliance, and administrative functions. Responsible for the cash management banking of the County. Responsible for reviewing, developing, and monitoring the Treasury Division goals, budgets, and actuals. Coordinates and directs subordinates; participates in the selection of staff; evaluates work, prepares performance evaluations, and resolves personnel problems; recommends disciplinary action as necessary; may review employee requests for leave. Responsible for coordinating training for County departments on Treasury-related items, including internal and external banking, credit card processing, PCI compliance, and requests for banking and merchant services; coordinating the annual voluntary pool participant user conference; and coordinating periodic cash handling training. May interact with and provide responsive, high-quality service to various levels of government agencies, financial agencies, rating agencies, consultants, brokers, County officials, and members of the public. May review and propose treasury, investment, and treasury-related legislation to the ATTC and to the TTC. May act as a representative for the ATTC and/or TTC if needed. May fill in for the ATTC in her absence, as directed. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The following experience and certificates are preferred but not required: Ten (10) plus years of experience in treasury and investment accounting management and strong supervisory experience in a high-level management position at a large department of a public agency, commercial bank, investment banking firm, brokerage firm or corporation. Experience should include responsibility for accounts receivables, bank and other account reconciliations, treasury, purchasing, accounting, HR, budget, cash management, financial statements, and oversight for a multi-billion-dollar high quality fixed income working capital investment portfolio. Possess certifications as a Certified Public Accountant (CPA) and a Chartered Financial Analyst (CFA) or a Certified Treasury Professional (CTP) A master’s degree in business administration, finance or accounting. One (1) year of experience as a Fiscal Assistant Deputy Director or two (2) years of experience as a Fiscal Manager, Senior or its equivalent with the County of Orange will meet the requirements. Technical Knowledge | Technical Experience Understanding of investment accounting, including accounts receivables, reconciliations, compliance, cash management, and other treasury functions. Experience overseeing budget, purchasing, account receivable, collections, and information system units. Knowledge of investment principles and practices relative to high-quality fixed investment instruments. Understanding of internal controls, specifically related to investments and cash, as well as investment management concepts, financial risk assessment, and fundamental banking concepts. Understanding of the California Government Code on Investments Guidelines and Policies on Treasury & Tax Collection. Experience supervising and managing treasury functions and overseeing investments of highly liquid operating funds in a large complex organization. Experience working with debt financing, official statements, and other legal documents related to debt issuance. Experience managing a large and complex cash flow system and a multi-billion-dollar fixed income investment liquidity portfolio. Proficiency in Microsoft Suite programs, including Microsoft Word, Excel, Outlook, and PowerPoint. Financial | Treasury | Investment Experience Experience performing financial analysis and preparing high level management reports. Develop policies and procedures related to investment accounting, debt, internal control, and money management. Experience working with a complex automated investment accounting system and computer applications that relate to trading, credit, financial monitoring, and back office financial applications. Ability to interpret and utilize financial data to analyze division performance. Ability to work with government auditing concepts and establish an annual operating budget for a department. Leadership | Supervisory Skills Experience supervising and managing high level management staff in a large department, including accurately assessing staffing levels, training needs, maximizing staff strengths, and addressing staff performance with corrective disciplinary actions, as necessary. Ability to guide and direct others to meet organizational strategic objectives, while encouraging openness, creativity, and innovation. Ability to integrate new ideas and contemporary approaches to problem solving. Ability to recommend changes to best practices and assist with implementing innovative solutions. Relationship Building Ability to establish and maintain productive working relationships with multiple stakeholders. Ability to promote teamwork by creating a culture that supports individual and team empowerment. Openness to sharing resources in support of larger organizational goals. Ability to negotiate, resolve issues, and develop collaboration amongst internal organizational levels. Ability to initiate contacts, maintain them over time, and utilize effective working relationships to facilitate meeting agency and community needs. Communication Skills Ability to prepare and give oral presentations, and create management reports, audit responses, and complex written communications in a clear, concise, logical, and persuasive manner. Ability to present to a board or other external oversight committees.; promoting open, candid information across organizational boundaries; clearly communicating strategic direction to staff. MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications, physical and mental requirements, and environmental conditions for this position. RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials for minimum qualifications. After the initial screening, qualified applicants will be referred to the next step of the selection process. All applicants will be notified via email of their status in the process. 1. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates who meet the qualifications as listed in the job bulletin will be referred to the next step. 2. Structured Oral Interview (Weighted 100%) This is an oral test, applicants will be interviewed, and their responses will be rated by a panel of job knowledge experts. The rating will be based on a series of structured questions designed to elicit the applicant's qualifications for the job. 3. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: For specific information pertaining to this recruitment, please contact Omar Ghazi at (714) 834-6182 or via email at omar.ghazi@ocgov.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 6/12/2024 11:59 PM Pacific
May 14, 2024
Full Time
CAREER DESCRIPTION Director of Treasury (Fiscal Deputy Director) SALARY INFORMATION This position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024: 4.25% increase Effective June 27, 2025: 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment will establish an eligible list open to the public that will be used to fill current/future vacancies in the Office of the Treasurer-Tax Collector and/or any other departments within the County of Orange. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately. The recruitment will close on Wednesday, June 12, 2024 at 11:59 PM PST. TREASURER-TAX COLLECTOR The mission of the Treasurer-Tax Collector (TTC) is to ensure safe and timely receipt, deposit, collection, investment and payment of public funds. Our vision is to implement best business practices which maximize value, minimize costs and provide timely, accurate and courteous service to our internal and external customers. To accomplish our mission and vision, we will invest public funds in a manner that provides maximum security of principal and maintains the public trust; maintain sufficient liquidity to enable participants to meet their operating cash requirements; obtain a stable market rate of return throughout budgetary and economic cycles; provide timely, cost-effective, accurate and courteous customer service; invest resources to develop and maintain knowledgeable and competent staff; act in an ethical and professional manner while maintaining honest, respectful and open communications; and, streamline cashiering and collection processes to increase timely collection of public revenues for the benefit of Orange County citizens. The Treasurer-Tax Collector has an annual operating budget of $17 million with approximately 70 employees. The Treasurer also is an ex-officio trustee on the Orange County Employees Retirement System managing over $21 billion and the banker for the community and school districts in Orange County. For more information on the Treasurer-Tax Collector click here . For more information on the County of Orange click here . THE OPPORTUNITY Under the direction of the Assistant Treasurer-Tax Collector (ATTC), the incumbent will coordinate, train, supervise, and manage the activities of others to accomplish the goals for the ATTC. The incumbent will be directly responsible for the Treasury Division, and will directly supervise up to four (4) managers. This division performs a variety of functions, including the following: banking for the County, investment accounting, cash management, cash forecasting, debt investment disclosures, and investment compliance. In addition, this Division may also handle others:Treasury accounting, risk management/compliance for investments and banking services, budget, purchasing, HR/payroll, facilities, other administrative areas, and coordination of department audits. The incumbent will also develop and implement policies related to the County and School/Community College Districts' banking and fiscal accounting operations handled by the Treasurer and the School/Community District bond financing; assist the TTC in carrying out other fiduciary duties required as the banker for Schools/Community College Districts; confer and coordinate work with other divisions that are relevant for the Treasury Division to accomplish the Department's mission. In addition to the above, the incumbent may perform the following: Responsible for ensuring all work produced in the Treasury Divisions for internal or external customers is timely, accurate, and complete and that resources are allocated to accomplish the mission and goals of the Division and the TTC, in an effective and efficient manner. May be responsible for developing and maintaining policies, guidelines, and procedures, including those relating to internal controls and business continuity, for all Divisions to minimize risk and ensure compliance with appropriate regulations to ensure efficient, cost-effective and timely operations. Required to ensure all investment accounting reconciliations are completed timely and accurately on a monthly basis for the annual submittal for certification by the TTC to the Auditor-Controller. Responsible for investment financial statement reporting, including all related footnote disclosures and monthly/quarterly and annual reporting of Treasury Assets as required by State law. May be responsible for all other TTC reports, annual budgets, strategic financial plans, audit coordination, investment accounting/compliance, and administrative functions. Responsible for the cash management banking of the County. Responsible for reviewing, developing, and monitoring the Treasury Division goals, budgets, and actuals. Coordinates and directs subordinates; participates in the selection of staff; evaluates work, prepares performance evaluations, and resolves personnel problems; recommends disciplinary action as necessary; may review employee requests for leave. Responsible for coordinating training for County departments on Treasury-related items, including internal and external banking, credit card processing, PCI compliance, and requests for banking and merchant services; coordinating the annual voluntary pool participant user conference; and coordinating periodic cash handling training. May interact with and provide responsive, high-quality service to various levels of government agencies, financial agencies, rating agencies, consultants, brokers, County officials, and members of the public. May review and propose treasury, investment, and treasury-related legislation to the ATTC and to the TTC. May act as a representative for the ATTC and/or TTC if needed. May fill in for the ATTC in her absence, as directed. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The following experience and certificates are preferred but not required: Ten (10) plus years of experience in treasury and investment accounting management and strong supervisory experience in a high-level management position at a large department of a public agency, commercial bank, investment banking firm, brokerage firm or corporation. Experience should include responsibility for accounts receivables, bank and other account reconciliations, treasury, purchasing, accounting, HR, budget, cash management, financial statements, and oversight for a multi-billion-dollar high quality fixed income working capital investment portfolio. Possess certifications as a Certified Public Accountant (CPA) and a Chartered Financial Analyst (CFA) or a Certified Treasury Professional (CTP) A master’s degree in business administration, finance or accounting. One (1) year of experience as a Fiscal Assistant Deputy Director or two (2) years of experience as a Fiscal Manager, Senior or its equivalent with the County of Orange will meet the requirements. Technical Knowledge | Technical Experience Understanding of investment accounting, including accounts receivables, reconciliations, compliance, cash management, and other treasury functions. Experience overseeing budget, purchasing, account receivable, collections, and information system units. Knowledge of investment principles and practices relative to high-quality fixed investment instruments. Understanding of internal controls, specifically related to investments and cash, as well as investment management concepts, financial risk assessment, and fundamental banking concepts. Understanding of the California Government Code on Investments Guidelines and Policies on Treasury & Tax Collection. Experience supervising and managing treasury functions and overseeing investments of highly liquid operating funds in a large complex organization. Experience working with debt financing, official statements, and other legal documents related to debt issuance. Experience managing a large and complex cash flow system and a multi-billion-dollar fixed income investment liquidity portfolio. Proficiency in Microsoft Suite programs, including Microsoft Word, Excel, Outlook, and PowerPoint. Financial | Treasury | Investment Experience Experience performing financial analysis and preparing high level management reports. Develop policies and procedures related to investment accounting, debt, internal control, and money management. Experience working with a complex automated investment accounting system and computer applications that relate to trading, credit, financial monitoring, and back office financial applications. Ability to interpret and utilize financial data to analyze division performance. Ability to work with government auditing concepts and establish an annual operating budget for a department. Leadership | Supervisory Skills Experience supervising and managing high level management staff in a large department, including accurately assessing staffing levels, training needs, maximizing staff strengths, and addressing staff performance with corrective disciplinary actions, as necessary. Ability to guide and direct others to meet organizational strategic objectives, while encouraging openness, creativity, and innovation. Ability to integrate new ideas and contemporary approaches to problem solving. Ability to recommend changes to best practices and assist with implementing innovative solutions. Relationship Building Ability to establish and maintain productive working relationships with multiple stakeholders. Ability to promote teamwork by creating a culture that supports individual and team empowerment. Openness to sharing resources in support of larger organizational goals. Ability to negotiate, resolve issues, and develop collaboration amongst internal organizational levels. Ability to initiate contacts, maintain them over time, and utilize effective working relationships to facilitate meeting agency and community needs. Communication Skills Ability to prepare and give oral presentations, and create management reports, audit responses, and complex written communications in a clear, concise, logical, and persuasive manner. Ability to present to a board or other external oversight committees.; promoting open, candid information across organizational boundaries; clearly communicating strategic direction to staff. MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications, physical and mental requirements, and environmental conditions for this position. RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials for minimum qualifications. After the initial screening, qualified applicants will be referred to the next step of the selection process. All applicants will be notified via email of their status in the process. 1. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates who meet the qualifications as listed in the job bulletin will be referred to the next step. 2. Structured Oral Interview (Weighted 100%) This is an oral test, applicants will be interviewed, and their responses will be rated by a panel of job knowledge experts. The rating will be based on a series of structured questions designed to elicit the applicant's qualifications for the job. 3. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: For specific information pertaining to this recruitment, please contact Omar Ghazi at (714) 834-6182 or via email at omar.ghazi@ocgov.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 6/12/2024 11:59 PM Pacific
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Director of Planning, Design, & Construction (Administrator II) Compensation and Benefits The Anticipated Hiring Salary is $115,000 - $130,000 and is competitive and negotiable depending on the strength of qualifications. This is a CSU Management Personnel Plan (MPP) position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Reporting to the Associate Vice President for Facilities Management, the Director of Planning, Design & Construction is a member of the Facilities Management leadership team. The Director is responsible for the overall leadership and direction of the Planning, Design and Construction department and the campus major and minor capital program administration. This includes providing effective leadership and direction in serving as the university’s Construction Administrator. The Director will assist the AVP in developing and supporting the Five-Year Capital Outlay Program. The Director is responsible for ensuring that capital construction projects follow applicable federal, state, local and CSU standards and provide the opportunity for cost effective and efficient maintenance by facilities operations. Key Qualifications Regular and reliable attendance is required. Thorough knowledge of and experience with uniform Building Code (UPC), California Architectural Barriers Laws (CALABL), California Occupational Safety and Health Act (CALOSHA), California Public Contracts Code, American Disabilities Act (ADA), and other related statues. Knowledge of California Public Contracts Code and Education Code. Knowledge of Labor Compliance Program. Ability to perform construction budget preparation and job cost accounting. Expertise in capital project design, bidding, management, and close out of construction contracts. Knowledge of generally accepted architectural, planning, and construction principles and practices as related to public works, higher education, and CSU. Knowledge of methods, practices, equipment, and supplies used in facility maintenance and construction, building and safety regulations. Overall knowledge of institutional planning, design, construction methodologies, and sustainable design. Ability to supervise, lead, and motivate a team of professionals. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively manage a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn the university’s infrastructure, policies, procedures, State building codes, fire codes. Possession of a valid driver’s license or the ability to obtain by date of hire. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Bachelor’s degree in architecture, engineering, construction management, or related field. At least five (5) years of progressively responsible professional and administrative experience involving capital planning, design, and construction. A minimum of three (3) years directly supervising the work of professional staff. Preferred Skills: Advanced degree in architecture, engineering, or construction management. Certifications for code-related inspections. Project management Professional (PMP) certification as granted by the Project Management Institute. Demonstrated experience overseeing the management of multiple projects for all phases of construction projects delivered within the approved budget and schedule requirements. Thorough knowledge of the methods, practices, and procedures of facilities construction as they relate to educational or public institutions. Demonstrated knowledge of applicable CSU policies and procedures governing major and minor capital projects, accounting, contracts, grants, purchasing, and space. Demonstrated financial and/or budgetary experience including planning, preparation, and administration of complex budgets. Licensed engineer or architect in the State of California. Familiarity with CSU contract law and bidding policies, including the various project delivery methods used on CSU campuses, e.g., Design-Bid-Build, Design-Build, Construction Manager at-risk, Job Order Contracting (JOC), Task Order Construction Agreements (TOCA), and Task Order Service Agreements (TOSA), etc. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Department Summary The Planning, Design and Construction (PDC) unit is responsible for the long and short-term campus planning and the implementation of strategic solutions for the University’s space needs. The PDC provides support for various phases of major and minor capital construction projects and auxiliary projects including both new construction and renovations occurring on campus and off-campus like the Campus Pointe development. To maximize space utilization, the unit works with university administration and faculty to develop academic space programs for the campus and other University properties, including new buildings, renovations, tenant improvements, and satellite campus facilities. Deadline & Application Instructions Applications received by March 20, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Feb 12 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Director of Planning, Design, & Construction (Administrator II) Compensation and Benefits The Anticipated Hiring Salary is $115,000 - $130,000 and is competitive and negotiable depending on the strength of qualifications. This is a CSU Management Personnel Plan (MPP) position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Reporting to the Associate Vice President for Facilities Management, the Director of Planning, Design & Construction is a member of the Facilities Management leadership team. The Director is responsible for the overall leadership and direction of the Planning, Design and Construction department and the campus major and minor capital program administration. This includes providing effective leadership and direction in serving as the university’s Construction Administrator. The Director will assist the AVP in developing and supporting the Five-Year Capital Outlay Program. The Director is responsible for ensuring that capital construction projects follow applicable federal, state, local and CSU standards and provide the opportunity for cost effective and efficient maintenance by facilities operations. Key Qualifications Regular and reliable attendance is required. Thorough knowledge of and experience with uniform Building Code (UPC), California Architectural Barriers Laws (CALABL), California Occupational Safety and Health Act (CALOSHA), California Public Contracts Code, American Disabilities Act (ADA), and other related statues. Knowledge of California Public Contracts Code and Education Code. Knowledge of Labor Compliance Program. Ability to perform construction budget preparation and job cost accounting. Expertise in capital project design, bidding, management, and close out of construction contracts. Knowledge of generally accepted architectural, planning, and construction principles and practices as related to public works, higher education, and CSU. Knowledge of methods, practices, equipment, and supplies used in facility maintenance and construction, building and safety regulations. Overall knowledge of institutional planning, design, construction methodologies, and sustainable design. Ability to supervise, lead, and motivate a team of professionals. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively manage a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn the university’s infrastructure, policies, procedures, State building codes, fire codes. Possession of a valid driver’s license or the ability to obtain by date of hire. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Bachelor’s degree in architecture, engineering, construction management, or related field. At least five (5) years of progressively responsible professional and administrative experience involving capital planning, design, and construction. A minimum of three (3) years directly supervising the work of professional staff. Preferred Skills: Advanced degree in architecture, engineering, or construction management. Certifications for code-related inspections. Project management Professional (PMP) certification as granted by the Project Management Institute. Demonstrated experience overseeing the management of multiple projects for all phases of construction projects delivered within the approved budget and schedule requirements. Thorough knowledge of the methods, practices, and procedures of facilities construction as they relate to educational or public institutions. Demonstrated knowledge of applicable CSU policies and procedures governing major and minor capital projects, accounting, contracts, grants, purchasing, and space. Demonstrated financial and/or budgetary experience including planning, preparation, and administration of complex budgets. Licensed engineer or architect in the State of California. Familiarity with CSU contract law and bidding policies, including the various project delivery methods used on CSU campuses, e.g., Design-Bid-Build, Design-Build, Construction Manager at-risk, Job Order Contracting (JOC), Task Order Construction Agreements (TOCA), and Task Order Service Agreements (TOSA), etc. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Department Summary The Planning, Design and Construction (PDC) unit is responsible for the long and short-term campus planning and the implementation of strategic solutions for the University’s space needs. The PDC provides support for various phases of major and minor capital construction projects and auxiliary projects including both new construction and renovations occurring on campus and off-campus like the Campus Pointe development. To maximize space utilization, the unit works with university administration and faculty to develop academic space programs for the campus and other University properties, including new buildings, renovations, tenant improvements, and satellite campus facilities. Deadline & Application Instructions Applications received by March 20, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Feb 12 2024 Pacific Standard Time Applications close: Closing Date/Time:
CITY OF SAN LUIS, AZ
San Luis, Arizona, United States
ABOUT THE POSITION YOUR FUTURE BEGINS HERE! Join one of the fastest-growing cities in Arizona and the youngest in Yuma County! The City of San Luis is seeking a collaborative, self-motivated leader who will take the Finance department to its maximum potential. As the Director of Finance, you will: Develop, plan, and implement goals, objectives, policies and priorities for the Finance Department; develop and implement long and short-term strategic plans to satisfy future needs for departmental services and to drive the financial success of the City. Coordinate Department activities with those of other departments and outside agencies and organizations; provide assistance to the City Manager and City Council. Plan, direct and coordinate, through subordinate personnel, the Finance Department’s work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with management staff to identify and resolve problems. Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes for the Finance Department. Lead the development and administration of the Department budget and five-year capital plan and formulates the long-term financial strategy for the City. Estimate anticipated revenues; assist in reviewing proposed budget allocations and directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; conduct complex fiscal analysis and prepare related reports. Select, train, motivate, and evaluate personnel; provide a high level of leadership; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures; maintain discipline and high standards as necessary for efficient and professional operations of the Department. Represent the Department to outside groups and organizations; participate in outside community and professional groups and committees; provide technical assistance, as necessary. Research and prepare technical and administrative reports and studies; prepare, analyze, and interpret financial operating results; submit required reports. Plan, organize, direct, and evaluate all operations relating to accounting, budget, payroll, purchasing, audit, grant administration, and billing and collections; recommend city wide internal control policies to ensure that activities are conducted in accordance with related laws, ordinances, rules, and regulations. Develop City fiscal policy; prepare city budget and presents to City Council for approval. Manage and direct the fiscal management of the City, including revenue forecasting, collection and disbursement of funds, accounting, financial reporting, auditing, and investment of the City funds. Utilize performance management tools for advanced financial analysis, forecasting, and the generation of periodic financial statements and administrative reports. Coordinate with financial advisors, financial institutions and bond counsel on debt management and bond issuance. Prepares the City's Annual Comprehensive Financial Report and the Budget Annual Report. Ensures financial integrity, ensuring accounting processes are carried out in conformance with standards set by the Governmental Accounting Standards Board (GASB), follow the Generally Accepted Accounting Principles (GAAP). Coordinates annual audit review with independent auditing firm, provides pre-audit source documents and explanations to audit fieldwork; corrects material weaknesses and internal control deficiencies as noted in the Management Letter and Comprehensive Annual Financial Report. Performs related duties as assigned. IDEAL CANDIDATE Possess the knowledge of: Principles and practices of leadership, motivation, team building, and conflict resolution. Pertinent local, state and federal laws, rules and regulations. Organizational and management practices as applied to the analysis and evaluation of programs. Principles and practices of organization, administration, and human resource management. Principles and practices of budget preparation and administration. Advanced principles and practices of municipal accounting, recordkeeping, debt financing, and budget preparation and control. Generally Accepted Accounting Principles and internal audit procedures. Investments of cash reserves, technical analysis, and report preparation. Government/Financial Accounting Standards Boards (GASB/FASB), and Government Finance Officers Association (GFOA) Standards, practices, rules, and regulatory reporting requirements. Generally Accepted Auditing Principles for public sector financial management, including payroll, treasury and grants funds. Possess the ability to: Plan, direct, and control the administration and operations of the Department. Prepare and administer department budgets. Develop and implement department policies and procedures. Supervise, train, and evaluate assigned personnel. Establish and maintain cooperative working relationships with City employees, officials, and representatives from other local, state and Federal agencies. Assess and prioritize multiple tasks, projects and demands. Gain cooperation through discussion and persuasion. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Interpret and apply federal, state, local, and department policies, procedures, laws and regulations. Read, interpret, understand, and apply accounting standards and procedures accurately and making decisions in compliance with applicable Federal and State rules and regulations, and City policies, and procedures. Formulate, initiate, and administer policies and procedures for effective fiscal control, administration and reporting and analysis. Represent the City's interests before boards and commissions of local agencies and special water and sewer districts as directed by the City Manager. Identify and respond to public and City Council issues and concerns. Communicate clearly and concisely, both orally and in writing. Pass an extensive background check including polygraph examination. Establish and maintain cooperative working relationships with those contacted in the course of work. MINIMUM REQUIREMENTS Education, Training and Experience: Bachelor’s Degree in Finance, Accounting, Business Administration, Public Administration, or closely related area of study; and Five (5) years professional administrative experience in accounting and finance, with three (3) of those years in a leadership capacity. Residency in the United States and within 25 miles of the City of San Luis Licenses and Certificate ( must be maintained throughout employment ) A valid Arizona driver license at the time of appointment Desired/Preferred: Certified Public Accountant or Certified Government Financial Manager is highly desirable. Bilingual in Spanish Prior municipal accounting experience San Luis residency SUPPLEMENTAL INFORMATION The City of San Luis is committed to Professional Growth and Career Development - Current employees may be given preferred consideration if they meet the position's minimum requirements. OPEN UNTIL FILLED - Applications review weekly. Candidates deemed to have the most relevant backgrounds will be invited to participate in the interview/assessment process. Note: Starting Salary will be based on Qualifications & Experience . The City of San Luis offers the following benefits to all full-time City employees: MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by 90Degree Benefits. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department. ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System. Employee Contribution - 12.03% Employer Contribution - 12.03% ARIZONA STATE RETIREMENT SYSTEM (ASRS) - LONG TERM DISABILITY (LTD) Employee Contribution - .014% Employer Contribution - .014% SOCIAL SECURITY AND MEDICARE- FICA (Social Security Tax) - Employee Contribution - 6.20% Medicare - Employee Contribution - 1.4500%. PAID TIME OFF (PTO) - Vacation Leave Accruals (Based on years of service and accrued on bi-weekly basis) Less than 6 years - 3.08 hrs. 6 - 11 years - 4.62 hrs. 11 years or more- 6.16 hrs. Sick Leave - 3.69 hrs. LIFE INSURANCE - The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard. Basic Life Benefit - $50,000.00 AD&D Benefit - $50,000.00 DISABILITY INSURANCE - Disability insurance is available to all employees who work 30 or more hours per week. Short-Term Disability - Coverage begins on the 15th day of injury or sickness. Duration of Benefits - 180 days Benefits Percentage- 66.67% Waiting Period - 14 days Maximum Weekly Benefit: $2,000.00 WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
ABOUT THE POSITION YOUR FUTURE BEGINS HERE! Join one of the fastest-growing cities in Arizona and the youngest in Yuma County! The City of San Luis is seeking a collaborative, self-motivated leader who will take the Finance department to its maximum potential. As the Director of Finance, you will: Develop, plan, and implement goals, objectives, policies and priorities for the Finance Department; develop and implement long and short-term strategic plans to satisfy future needs for departmental services and to drive the financial success of the City. Coordinate Department activities with those of other departments and outside agencies and organizations; provide assistance to the City Manager and City Council. Plan, direct and coordinate, through subordinate personnel, the Finance Department’s work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with management staff to identify and resolve problems. Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes for the Finance Department. Lead the development and administration of the Department budget and five-year capital plan and formulates the long-term financial strategy for the City. Estimate anticipated revenues; assist in reviewing proposed budget allocations and directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; conduct complex fiscal analysis and prepare related reports. Select, train, motivate, and evaluate personnel; provide a high level of leadership; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures; maintain discipline and high standards as necessary for efficient and professional operations of the Department. Represent the Department to outside groups and organizations; participate in outside community and professional groups and committees; provide technical assistance, as necessary. Research and prepare technical and administrative reports and studies; prepare, analyze, and interpret financial operating results; submit required reports. Plan, organize, direct, and evaluate all operations relating to accounting, budget, payroll, purchasing, audit, grant administration, and billing and collections; recommend city wide internal control policies to ensure that activities are conducted in accordance with related laws, ordinances, rules, and regulations. Develop City fiscal policy; prepare city budget and presents to City Council for approval. Manage and direct the fiscal management of the City, including revenue forecasting, collection and disbursement of funds, accounting, financial reporting, auditing, and investment of the City funds. Utilize performance management tools for advanced financial analysis, forecasting, and the generation of periodic financial statements and administrative reports. Coordinate with financial advisors, financial institutions and bond counsel on debt management and bond issuance. Prepares the City's Annual Comprehensive Financial Report and the Budget Annual Report. Ensures financial integrity, ensuring accounting processes are carried out in conformance with standards set by the Governmental Accounting Standards Board (GASB), follow the Generally Accepted Accounting Principles (GAAP). Coordinates annual audit review with independent auditing firm, provides pre-audit source documents and explanations to audit fieldwork; corrects material weaknesses and internal control deficiencies as noted in the Management Letter and Comprehensive Annual Financial Report. Performs related duties as assigned. IDEAL CANDIDATE Possess the knowledge of: Principles and practices of leadership, motivation, team building, and conflict resolution. Pertinent local, state and federal laws, rules and regulations. Organizational and management practices as applied to the analysis and evaluation of programs. Principles and practices of organization, administration, and human resource management. Principles and practices of budget preparation and administration. Advanced principles and practices of municipal accounting, recordkeeping, debt financing, and budget preparation and control. Generally Accepted Accounting Principles and internal audit procedures. Investments of cash reserves, technical analysis, and report preparation. Government/Financial Accounting Standards Boards (GASB/FASB), and Government Finance Officers Association (GFOA) Standards, practices, rules, and regulatory reporting requirements. Generally Accepted Auditing Principles for public sector financial management, including payroll, treasury and grants funds. Possess the ability to: Plan, direct, and control the administration and operations of the Department. Prepare and administer department budgets. Develop and implement department policies and procedures. Supervise, train, and evaluate assigned personnel. Establish and maintain cooperative working relationships with City employees, officials, and representatives from other local, state and Federal agencies. Assess and prioritize multiple tasks, projects and demands. Gain cooperation through discussion and persuasion. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Interpret and apply federal, state, local, and department policies, procedures, laws and regulations. Read, interpret, understand, and apply accounting standards and procedures accurately and making decisions in compliance with applicable Federal and State rules and regulations, and City policies, and procedures. Formulate, initiate, and administer policies and procedures for effective fiscal control, administration and reporting and analysis. Represent the City's interests before boards and commissions of local agencies and special water and sewer districts as directed by the City Manager. Identify and respond to public and City Council issues and concerns. Communicate clearly and concisely, both orally and in writing. Pass an extensive background check including polygraph examination. Establish and maintain cooperative working relationships with those contacted in the course of work. MINIMUM REQUIREMENTS Education, Training and Experience: Bachelor’s Degree in Finance, Accounting, Business Administration, Public Administration, or closely related area of study; and Five (5) years professional administrative experience in accounting and finance, with three (3) of those years in a leadership capacity. Residency in the United States and within 25 miles of the City of San Luis Licenses and Certificate ( must be maintained throughout employment ) A valid Arizona driver license at the time of appointment Desired/Preferred: Certified Public Accountant or Certified Government Financial Manager is highly desirable. Bilingual in Spanish Prior municipal accounting experience San Luis residency SUPPLEMENTAL INFORMATION The City of San Luis is committed to Professional Growth and Career Development - Current employees may be given preferred consideration if they meet the position's minimum requirements. OPEN UNTIL FILLED - Applications review weekly. Candidates deemed to have the most relevant backgrounds will be invited to participate in the interview/assessment process. Note: Starting Salary will be based on Qualifications & Experience . The City of San Luis offers the following benefits to all full-time City employees: MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by 90Degree Benefits. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department. ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System. Employee Contribution - 12.03% Employer Contribution - 12.03% ARIZONA STATE RETIREMENT SYSTEM (ASRS) - LONG TERM DISABILITY (LTD) Employee Contribution - .014% Employer Contribution - .014% SOCIAL SECURITY AND MEDICARE- FICA (Social Security Tax) - Employee Contribution - 6.20% Medicare - Employee Contribution - 1.4500%. PAID TIME OFF (PTO) - Vacation Leave Accruals (Based on years of service and accrued on bi-weekly basis) Less than 6 years - 3.08 hrs. 6 - 11 years - 4.62 hrs. 11 years or more- 6.16 hrs. Sick Leave - 3.69 hrs. LIFE INSURANCE - The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard. Basic Life Benefit - $50,000.00 AD&D Benefit - $50,000.00 DISABILITY INSURANCE - Disability insurance is available to all employees who work 30 or more hours per week. Short-Term Disability - Coverage begins on the 15th day of injury or sickness. Duration of Benefits - 180 days Benefits Percentage- 66.67% Waiting Period - 14 days Maximum Weekly Benefit: $2,000.00 WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees. Closing Date/Time: Continuous
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision of the Head Coach of Women’s Basketball, the Director of Basketball Operations, Women’s Basketball assists in developing a Division I competitive program. The incumbent evaluates and recruits qualified student-athletes, whose athletic skills allow the program to be highly competitive and whose academic abilities make them excellent candidates for a meaningful academic experience and graduate from CSUN. Provides leadership and integrity to the program set forth by the Head Coach which includes, but is not limited to, creating, planning, organizing, motivating, communicating and controlling aspects relative to recruiting, practices, competitions, student-athletes, assistant coaches, and related booster clubs. Assists the Head Coach in all phases of a Division I intercollegiate Women’s Basketball program, which includes scheduling, recruiting, travel coordination, budgeting, purchasing, game operations, and fundraising. Oversees the academic and personal well-being of existing student-athletes, and conducts themselves in a manner representative of the University, the Department, and the sport both on and off the field of competition. Performs other duties as assigned. Qualifications Bachelor’s degree or higher from an accredited institution. Minimum of one (1) year of: demonstrated coaching and recruiting experience; and/or professional league playing experience; and/or experience which would provide adequate training to coach at the Division I collegiate level. Experience in recruiting and retaining outstanding student-athletes preferred. Knowledge, Skills, & Abilities Knowledgeable about and comply with NCAA regulatory policy governing their sport; as well as NCAA and conference policies governing recruiting, eligibility, ethical standards, playing seasons, and extra benefits. Demonstrated ability to recruit and retain outstanding student-athletes. Demonstrate a commitment and ability to teach, mentor and work with a diverse student population. Ability and specialized skills to: analyze problems; propose effective solutions; understand functional and procedural requirements; analyze problems and propose effective solution; understand functional and procedural requirements and develop alternative solutions; relate solutions to management, technical staff, and users. Communicate effectively both orally and in writing; establish and maintain effective working relationships with others; make presentations; conduct meetings; provide user training; and prepare programming and user documentation Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification/grade: 2382 / Coaching Assistant / 0 The anticipated HIRING RATE is $5714 per month. The salary range for this classification is: $5714 - $7293 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. TEMP: This is a Temporary-renewable position, end date to be determined. The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position. General Information Applications received through May 16, 2024, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: May 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 04, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision of the Head Coach of Women’s Basketball, the Director of Basketball Operations, Women’s Basketball assists in developing a Division I competitive program. The incumbent evaluates and recruits qualified student-athletes, whose athletic skills allow the program to be highly competitive and whose academic abilities make them excellent candidates for a meaningful academic experience and graduate from CSUN. Provides leadership and integrity to the program set forth by the Head Coach which includes, but is not limited to, creating, planning, organizing, motivating, communicating and controlling aspects relative to recruiting, practices, competitions, student-athletes, assistant coaches, and related booster clubs. Assists the Head Coach in all phases of a Division I intercollegiate Women’s Basketball program, which includes scheduling, recruiting, travel coordination, budgeting, purchasing, game operations, and fundraising. Oversees the academic and personal well-being of existing student-athletes, and conducts themselves in a manner representative of the University, the Department, and the sport both on and off the field of competition. Performs other duties as assigned. Qualifications Bachelor’s degree or higher from an accredited institution. Minimum of one (1) year of: demonstrated coaching and recruiting experience; and/or professional league playing experience; and/or experience which would provide adequate training to coach at the Division I collegiate level. Experience in recruiting and retaining outstanding student-athletes preferred. Knowledge, Skills, & Abilities Knowledgeable about and comply with NCAA regulatory policy governing their sport; as well as NCAA and conference policies governing recruiting, eligibility, ethical standards, playing seasons, and extra benefits. Demonstrated ability to recruit and retain outstanding student-athletes. Demonstrate a commitment and ability to teach, mentor and work with a diverse student population. Ability and specialized skills to: analyze problems; propose effective solutions; understand functional and procedural requirements; analyze problems and propose effective solution; understand functional and procedural requirements and develop alternative solutions; relate solutions to management, technical staff, and users. Communicate effectively both orally and in writing; establish and maintain effective working relationships with others; make presentations; conduct meetings; provide user training; and prepare programming and user documentation Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification/grade: 2382 / Coaching Assistant / 0 The anticipated HIRING RATE is $5714 per month. The salary range for this classification is: $5714 - $7293 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. TEMP: This is a Temporary-renewable position, end date to be determined. The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position. General Information Applications received through May 16, 2024, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: May 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Reporting to the Director of Finance, the Assistant Director oversees the Administrative Officer and Deputy Directors for Debt & Treasury Management, Purchasing & Risk Management, and Revenue Management. The Deputy Director for Accounting reports to the Director of Finance and as such, the Assistant Director has limited oversight for the Accounting Division. The Assistant Director manages a staff of 95 budgeted full-time positions.
May 06, 2024
Full Time
Reporting to the Director of Finance, the Assistant Director oversees the Administrative Officer and Deputy Directors for Debt & Treasury Management, Purchasing & Risk Management, and Revenue Management. The Deputy Director for Accounting reports to the Director of Finance and as such, the Assistant Director has limited oversight for the Accounting Division. The Assistant Director manages a staff of 95 budgeted full-time positions.
Blacksburg’s Director of Financial Services is responsible for technical accounting, auditing, financial operations, budget management, utility billing, and debt and treasury management. This fantastic opportunity in an iconic University community is for the professional who is:
well-rounded and skilled in their financial experience, demonstrating a background in local government finance, budgeting, personnel, payroll, utility billing, investments, OPEB, financial reporting, audits, and use of an ERP system.
a motivating, honorable leader who is equally passionate about relationship development and numbers and has demonstrable experience nurturing a positive, proactive working environment where cross-training and collaboration are the norm;
a public servant who has an innate moral compass to make ethical decisions that best serve the community;
able to assess and analyze complex problems with conflicting priorities and recognize agendas, both internal and external, navigating complaints and conflict with ease;
an impeccable communicator with proven interpersonal skills who can effectively and proactively communicate, with respect and empathy, complex financial issues to various stakeholders, including the town council, town management, staff, peer directors, and other stakeholders;
skilled in building the capacity of staff, enhancing, and growing the technical knowledge among staff within a department;
knowledgeable and has experience navigating federal and state grant contracts and reporting and adhering to strict deadlines to ensure compliance with grant funds; and,
successful in leading teams through seasons of change – someone who proactively manages change and effectively navigates the impact of change/transitions on staff while building cohesion and uniting staff around shared values, goals, and strategic priorities.
About the Organization:
Since 1952, the Town of Blacksburg has been organized under the Council-Manager form of government. The Blacksburg Town Council, comprised of seven members, serves as the legislative body of the local government and is responsible for adopting all ordinances and resolutions, approving the annual operating and capital budgets, setting all tax rates, approving the five-year Capital Improvement Program, setting all user fees, making land use, and zoning decisions, and establishing long-range plans and policies. The town develops programs and proactively serves community members, anticipating issues and working toward carefully crafted community-based solutions.
The town’s FY 2024 budget totals $97.2 million for all funds and supports a team of 346 full-time employees and 98.31 FTE part-time employees across eight departments, who deliver a wide range of services to the town’s citizens. Blacksburg’s budget is supported by a property tax rate of $.26 per one hundred dollars of assessed valuation. Blacksburg maintains AA and AA2 bond ratings from S&P and Moody's, respectively.
Blacksburg’s leaders are committed to maintaining the quality of life that Blacksburg is known for while adapting to support its growth and sustainability.
About the Department and Position :
The Town of Blacksburg’s Financial Services department maintains a high standard of financial excellence by providing community members, vendors, and employees with exceptional ethical and professional customer service through collecting and disbursement of funds, financial reporting, management of assets, risks, and administrative and procurement services.
Reporting to the Deputy Town Manager, the next Director of Financial Services will manage the town’s $97.2M budget (GF budget of $45.9M) and oversee 18 employees, with 6 direct reports. The town’s budget includes enterprise funds for solid waste, water/sewer, stormwater, and transit. The town's five-year capital improvement program of $172.5M supports various capital improvement projects to further enhance the town’s offerings. The department comprises five divisions: General Administrative Support, Accounting, Management Information Systems, Purchasing, and Utility Services.
The Financial Services Department also manages financial responsibilities related to the Town’s transit services. In addition, the Town serves as a fiscal agent for the New River Valley Alcohol Safety Agency and the regional airport.
The Director of Financial Services is responsible for grant management of funds for the town’s transit, airport services, and ARPA funding. Experience with Federal transit funding is highly desirable. The Director of Financial Services also facilitates the sale of debt on a 2-3 year cycle. Blacksburg’s Director of Financial Services maintains a trusting, collaborative relationship with its Council, presenting quarterly financial reports to the Council. The Director of Financial Services ensures consistent and transparent communication across the organization and within the community regarding financial matters and capital projects that align with the expectations and functions of the town's administration.
Qualifications:
The following are required:
A bachelor’s degree in accounting, finance, business, public administration, or related field.
5 - 7 years of progressively responsible and broad-based professional experience managing financial and accounting functions for a local government or private industrial organization. An equivalent combination of education, training, and experience will be considered.
The ability to be bonded and possess a valid driver’s license in the State of Virginia
Preferred qualifications: A master’s degree and/or Certified Virginia Government Finance Officer designation; Certified Public Accountant (CPA).
Salary and Benefits : The hiring range for the position is $129,033 to $157,291, depending on qualifications and experience. Significant relevant experience is required to obtain the higher end of the hiring range. The Town provides an excellent benefits package . Residency within the Town of Blacksburg or the surrounding community is preferred .
To apply, please visit https://www.governmentjobs.com/careers/developmentalassociates and click on the Director of Financial Services – Town of Blacksburg, VA title. Please note the following:
All applications must be submitted online via the Developmental Associates application portal (link above) – NOT the town’s employment application portal or any other external website.
Resumes and cover letters must be uploaded with the application.
Applicants should apply by June 17 , 2024 .
The hiring team will invite successful semi-finalists to participate in virtual interviews and skill evaluations on July 15 - 16 , 2024. Candidates are encouraged to reserve these dates for virtual meetings should they be invited to participate.
Direct inquiries to hiring@developmentalassociates.com.
The Town of Blacksburg, VA is an Equal Opportunity Employer. Developmental Associates, LLC manages the recruitment and selection process for this position . To learn more about our selection process, visit https://developmentalassociates.com/client-openings/ and scroll down to "Important Information for Applicants.”
May 23, 2024
Full Time
Blacksburg’s Director of Financial Services is responsible for technical accounting, auditing, financial operations, budget management, utility billing, and debt and treasury management. This fantastic opportunity in an iconic University community is for the professional who is:
well-rounded and skilled in their financial experience, demonstrating a background in local government finance, budgeting, personnel, payroll, utility billing, investments, OPEB, financial reporting, audits, and use of an ERP system.
a motivating, honorable leader who is equally passionate about relationship development and numbers and has demonstrable experience nurturing a positive, proactive working environment where cross-training and collaboration are the norm;
a public servant who has an innate moral compass to make ethical decisions that best serve the community;
able to assess and analyze complex problems with conflicting priorities and recognize agendas, both internal and external, navigating complaints and conflict with ease;
an impeccable communicator with proven interpersonal skills who can effectively and proactively communicate, with respect and empathy, complex financial issues to various stakeholders, including the town council, town management, staff, peer directors, and other stakeholders;
skilled in building the capacity of staff, enhancing, and growing the technical knowledge among staff within a department;
knowledgeable and has experience navigating federal and state grant contracts and reporting and adhering to strict deadlines to ensure compliance with grant funds; and,
successful in leading teams through seasons of change – someone who proactively manages change and effectively navigates the impact of change/transitions on staff while building cohesion and uniting staff around shared values, goals, and strategic priorities.
About the Organization:
Since 1952, the Town of Blacksburg has been organized under the Council-Manager form of government. The Blacksburg Town Council, comprised of seven members, serves as the legislative body of the local government and is responsible for adopting all ordinances and resolutions, approving the annual operating and capital budgets, setting all tax rates, approving the five-year Capital Improvement Program, setting all user fees, making land use, and zoning decisions, and establishing long-range plans and policies. The town develops programs and proactively serves community members, anticipating issues and working toward carefully crafted community-based solutions.
The town’s FY 2024 budget totals $97.2 million for all funds and supports a team of 346 full-time employees and 98.31 FTE part-time employees across eight departments, who deliver a wide range of services to the town’s citizens. Blacksburg’s budget is supported by a property tax rate of $.26 per one hundred dollars of assessed valuation. Blacksburg maintains AA and AA2 bond ratings from S&P and Moody's, respectively.
Blacksburg’s leaders are committed to maintaining the quality of life that Blacksburg is known for while adapting to support its growth and sustainability.
About the Department and Position :
The Town of Blacksburg’s Financial Services department maintains a high standard of financial excellence by providing community members, vendors, and employees with exceptional ethical and professional customer service through collecting and disbursement of funds, financial reporting, management of assets, risks, and administrative and procurement services.
Reporting to the Deputy Town Manager, the next Director of Financial Services will manage the town’s $97.2M budget (GF budget of $45.9M) and oversee 18 employees, with 6 direct reports. The town’s budget includes enterprise funds for solid waste, water/sewer, stormwater, and transit. The town's five-year capital improvement program of $172.5M supports various capital improvement projects to further enhance the town’s offerings. The department comprises five divisions: General Administrative Support, Accounting, Management Information Systems, Purchasing, and Utility Services.
The Financial Services Department also manages financial responsibilities related to the Town’s transit services. In addition, the Town serves as a fiscal agent for the New River Valley Alcohol Safety Agency and the regional airport.
The Director of Financial Services is responsible for grant management of funds for the town’s transit, airport services, and ARPA funding. Experience with Federal transit funding is highly desirable. The Director of Financial Services also facilitates the sale of debt on a 2-3 year cycle. Blacksburg’s Director of Financial Services maintains a trusting, collaborative relationship with its Council, presenting quarterly financial reports to the Council. The Director of Financial Services ensures consistent and transparent communication across the organization and within the community regarding financial matters and capital projects that align with the expectations and functions of the town's administration.
Qualifications:
The following are required:
A bachelor’s degree in accounting, finance, business, public administration, or related field.
5 - 7 years of progressively responsible and broad-based professional experience managing financial and accounting functions for a local government or private industrial organization. An equivalent combination of education, training, and experience will be considered.
The ability to be bonded and possess a valid driver’s license in the State of Virginia
Preferred qualifications: A master’s degree and/or Certified Virginia Government Finance Officer designation; Certified Public Accountant (CPA).
Salary and Benefits : The hiring range for the position is $129,033 to $157,291, depending on qualifications and experience. Significant relevant experience is required to obtain the higher end of the hiring range. The Town provides an excellent benefits package . Residency within the Town of Blacksburg or the surrounding community is preferred .
To apply, please visit https://www.governmentjobs.com/careers/developmentalassociates and click on the Director of Financial Services – Town of Blacksburg, VA title. Please note the following:
All applications must be submitted online via the Developmental Associates application portal (link above) – NOT the town’s employment application portal or any other external website.
Resumes and cover letters must be uploaded with the application.
Applicants should apply by June 17 , 2024 .
The hiring team will invite successful semi-finalists to participate in virtual interviews and skill evaluations on July 15 - 16 , 2024. Candidates are encouraged to reserve these dates for virtual meetings should they be invited to participate.
Direct inquiries to hiring@developmentalassociates.com.
The Town of Blacksburg, VA is an Equal Opportunity Employer. Developmental Associates, LLC manages the recruitment and selection process for this position . To learn more about our selection process, visit https://developmentalassociates.com/client-openings/ and scroll down to "Important Information for Applicants.”
CITY OF FRESNO, CA
Fresno, California, United States
Position Description Be part of the City of Fresno's new Animal Center Department! The Director will be part of the collective and strategic planning in staffing the new state of the art clinic and developing the program, while embodying the goals, innovation, and animal care compassion that the City Manager envisions for the center and the community. Reporting to the Office of the City Manager, the Director will oversee the day-to-day activities of the center, providing oversight and support in the development and implementation of department policies and procedures, and managing current issues and priorities. The Director will make critical decisions to resolve emergency situations and to ensure the continuity of services and operations. The director is responsible for fulfilling key objectives, directing and leading animal center staff, developing and managing the department budget, ensuring compliance with all local, state and federal laws and regulations, ensuring high quality animal care, and ensuring the cleanliness and maintenance of the center. The incumbent will work directly with the staff, volunteers, City Manager and key stakeholders in furthering the department goals and objectives. The ideal candidate for this critical position will be a compassionate leader, with a highly collaborative management style who embodies a culture of customer service. The incumbent should possess strong organizational and interpersonal skills, be a person who will promote and embody a motivating work environment, and be committed to ensuring the safety of staff and animals are at the forefront of all department activities. With many key objectives to fulfill, it is important that the ideal candidate be a flexible and strategic thought leader who can identify needs and provide sound recommendations to City leadership. The ideal candidate should possess knowledge in animal care services such as field and kennel operations, volunteer and adoption programs, and public relations. In addition, qualified candidates must possess: any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Animal Center Director may be considered qualifying. A typical way of obtaining the required qualifications is to possess five years of increasingly responsible directly related management experience, including three years at the supervisory level, and a Bachelor's degree in public or business administration, or related field. A Master's degree is highly desirable. Possession and continued maintenance of a valid California Driver's License is required at time of appointment. Incumbents may be required to work nights, weekends and holidays and respond to after-hours emergencies as needed. The incumbent will be exposed to a working environment with animals (primarily dogs and cats) which may lead to possible exposure of unpleasant odors and noises, allergens, interactions with animals, and possible exposure to zoonotic diseases; and will be required to handle and restrain animals humanely and safely using approved protocols and practices. This is an unclassified position in which the incumbent serves at the will of the City Manager. Pay,Benefits, & Work Schedule The City of Fresno offers an attractive and competitive salary and benefits package. The salary range for this position is between $143,496-$226,536. The employee benefits package, as noted below, is subject to change and includes: - Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California. The City does not participate in Social Security. - Health Insurance: City contributes toward the current monthly premium for medical, dental, and vision for employee and dependents. - Flexible Spending Account: IRS 125 Plan for health/dependent care. - Deferred Compensation: 457 plan available. - Auto Allowance: Employees in this classification may be provided with an auto allowance of $300 per month. - Management Leave: 80 hours per fiscal year, prorated with cash out provision. - Supplemental Management Leave: May be granted up to 32 hours per fiscal year upon City Manager approval. This leave may be placed in a retiree Health Reimbursement Arrangement account. - Annual Leave: Accrue 15.50 hours per month, with cash out provision.. - Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. - Life Insurance: Equal to annual salary; premium paid by City. - Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. - Deferred Retirement Option Program (DROP): DROP is an optional, voluntary program that allows for retirement benefits deposited in a special savings account within your Retirement System while continuing to work for the City of Fresno. To participate, must be at least age 50 with 5 years of service. Benefits include ownership of DROP account monies; compound interest earnings; and alternative distribution options. - Health Reimbursement Arrangement (HRA): Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. How To Apply To pursue this phenomenal career opportunity, please visit our website at www.fresno.gov/jobs. To apply, please complete an employment application and upload your letter of interest, resume, and five work-related references. This recruitment is Open Until Filled and may close at any time. Applications will be reviewed and a select group of candidates will be invited to interview. Applicants deemed to have the most relevant qualifications will be referred for further consideration. First consideration of applications: Week of April 8, 2024. If you have any questions regarding this position, please feel free to contact Sandra Chavez Martin, Assistant Director at 559-621-6988 or by email: Sandra.chavezmartin@fresno.gov Other Information Department Highlight The Animal Center was built by the City of Fresno to provide state-mandated animal control services. Our Center provides temporary kennels for Fresno's homeless pet population while they wait to be reclaimed by their owners. If unclaimed, the pet is then adopted into a forever home. Our mission is to increase live outcomes for animals by reducing the euthanasia rate. With guidance from our partners, we strive to reunite pets with their owners by providing resources to City of Fresno residents. The Animal Center includes four divisions: Administration, Community Engagement, Animal Services and Veterinary Services. ADMINISTRATION: - This division is responsible for day-to-day administrative functions including budget, finance, personnel management, policy and procedure development, safety and risk management, licensing, purchasing and procurement, volunteer recruitments, data analytics and transparency reporting, and grant funding opportunities. COMMUNITY ENGAGEMENT: - This division is responsible for outreach with the purpose of increasing life-saving outcomes via adoptions, fostering, rescue transfer programs, and transport. - This division is comprised of the Animal Resource Officer team, the Community outreach team, and the Animal Services Representative Team. - Animal Resource Officers work in the field and respond to at-large animal concerns, bite cases, and potential endangered animal calls; the Community outreach team focusing on community education and outreach, and placing animals into their forever homes; and our Animal Services team are often the first point of contact for the public, providing customer service in person or by phone. ANIMAL SERVICES: - The Animal Service Division is primarily responsible for animal intake health assessment and vaccination to ensure the health of the animal entering the center and the protection of animals in the kennels by mitigation of contagious diseases. Includes daily deep cleaning of kennels, continuous removal of animal waste during the day, feeding, visual assessments, and appropriate behavior and enrichment including time in play yards to ensure the mental and behavioral well-being of the animals. - The behavior team is responsible for building and recommending enrichment plans for center animals as well as assessing animals that come into the center. VETERINARY SERVICES: - The veterinary team is responsible for the medical care of all center animals. They make medical assessments of the animals, recommend and implement treatments as needed, and care for sick or injured animals housed at the center. The Community The Community The City of Fresno is located in the heart of the state of California in the fertile San Joaquin Valley. From the agricultural fields on the valley floor to the snow-capped peaks of the Sierra Nevada Mountain range, the Fresno area offers something for everyone. With a population of approximately 540,000 residents, Fresno is the fifth-largest city in California and serves as the financial, industrial, trade, and commercial capital of the central San Joaquin Valley. The City is located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts including Fresno Unified, Central Unified, Sanger Unified, and Clovis Unified, and a variety of private institutions. The City is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. City Government Fresno is a full-service charter city operating under a strong mayor form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. Closing Date/Time: 06/07/2024
Mar 23, 2024
Full Time
Position Description Be part of the City of Fresno's new Animal Center Department! The Director will be part of the collective and strategic planning in staffing the new state of the art clinic and developing the program, while embodying the goals, innovation, and animal care compassion that the City Manager envisions for the center and the community. Reporting to the Office of the City Manager, the Director will oversee the day-to-day activities of the center, providing oversight and support in the development and implementation of department policies and procedures, and managing current issues and priorities. The Director will make critical decisions to resolve emergency situations and to ensure the continuity of services and operations. The director is responsible for fulfilling key objectives, directing and leading animal center staff, developing and managing the department budget, ensuring compliance with all local, state and federal laws and regulations, ensuring high quality animal care, and ensuring the cleanliness and maintenance of the center. The incumbent will work directly with the staff, volunteers, City Manager and key stakeholders in furthering the department goals and objectives. The ideal candidate for this critical position will be a compassionate leader, with a highly collaborative management style who embodies a culture of customer service. The incumbent should possess strong organizational and interpersonal skills, be a person who will promote and embody a motivating work environment, and be committed to ensuring the safety of staff and animals are at the forefront of all department activities. With many key objectives to fulfill, it is important that the ideal candidate be a flexible and strategic thought leader who can identify needs and provide sound recommendations to City leadership. The ideal candidate should possess knowledge in animal care services such as field and kennel operations, volunteer and adoption programs, and public relations. In addition, qualified candidates must possess: any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Animal Center Director may be considered qualifying. A typical way of obtaining the required qualifications is to possess five years of increasingly responsible directly related management experience, including three years at the supervisory level, and a Bachelor's degree in public or business administration, or related field. A Master's degree is highly desirable. Possession and continued maintenance of a valid California Driver's License is required at time of appointment. Incumbents may be required to work nights, weekends and holidays and respond to after-hours emergencies as needed. The incumbent will be exposed to a working environment with animals (primarily dogs and cats) which may lead to possible exposure of unpleasant odors and noises, allergens, interactions with animals, and possible exposure to zoonotic diseases; and will be required to handle and restrain animals humanely and safely using approved protocols and practices. This is an unclassified position in which the incumbent serves at the will of the City Manager. Pay,Benefits, & Work Schedule The City of Fresno offers an attractive and competitive salary and benefits package. The salary range for this position is between $143,496-$226,536. The employee benefits package, as noted below, is subject to change and includes: - Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California. The City does not participate in Social Security. - Health Insurance: City contributes toward the current monthly premium for medical, dental, and vision for employee and dependents. - Flexible Spending Account: IRS 125 Plan for health/dependent care. - Deferred Compensation: 457 plan available. - Auto Allowance: Employees in this classification may be provided with an auto allowance of $300 per month. - Management Leave: 80 hours per fiscal year, prorated with cash out provision. - Supplemental Management Leave: May be granted up to 32 hours per fiscal year upon City Manager approval. This leave may be placed in a retiree Health Reimbursement Arrangement account. - Annual Leave: Accrue 15.50 hours per month, with cash out provision.. - Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. - Life Insurance: Equal to annual salary; premium paid by City. - Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. - Deferred Retirement Option Program (DROP): DROP is an optional, voluntary program that allows for retirement benefits deposited in a special savings account within your Retirement System while continuing to work for the City of Fresno. To participate, must be at least age 50 with 5 years of service. Benefits include ownership of DROP account monies; compound interest earnings; and alternative distribution options. - Health Reimbursement Arrangement (HRA): Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. How To Apply To pursue this phenomenal career opportunity, please visit our website at www.fresno.gov/jobs. To apply, please complete an employment application and upload your letter of interest, resume, and five work-related references. This recruitment is Open Until Filled and may close at any time. Applications will be reviewed and a select group of candidates will be invited to interview. Applicants deemed to have the most relevant qualifications will be referred for further consideration. First consideration of applications: Week of April 8, 2024. If you have any questions regarding this position, please feel free to contact Sandra Chavez Martin, Assistant Director at 559-621-6988 or by email: Sandra.chavezmartin@fresno.gov Other Information Department Highlight The Animal Center was built by the City of Fresno to provide state-mandated animal control services. Our Center provides temporary kennels for Fresno's homeless pet population while they wait to be reclaimed by their owners. If unclaimed, the pet is then adopted into a forever home. Our mission is to increase live outcomes for animals by reducing the euthanasia rate. With guidance from our partners, we strive to reunite pets with their owners by providing resources to City of Fresno residents. The Animal Center includes four divisions: Administration, Community Engagement, Animal Services and Veterinary Services. ADMINISTRATION: - This division is responsible for day-to-day administrative functions including budget, finance, personnel management, policy and procedure development, safety and risk management, licensing, purchasing and procurement, volunteer recruitments, data analytics and transparency reporting, and grant funding opportunities. COMMUNITY ENGAGEMENT: - This division is responsible for outreach with the purpose of increasing life-saving outcomes via adoptions, fostering, rescue transfer programs, and transport. - This division is comprised of the Animal Resource Officer team, the Community outreach team, and the Animal Services Representative Team. - Animal Resource Officers work in the field and respond to at-large animal concerns, bite cases, and potential endangered animal calls; the Community outreach team focusing on community education and outreach, and placing animals into their forever homes; and our Animal Services team are often the first point of contact for the public, providing customer service in person or by phone. ANIMAL SERVICES: - The Animal Service Division is primarily responsible for animal intake health assessment and vaccination to ensure the health of the animal entering the center and the protection of animals in the kennels by mitigation of contagious diseases. Includes daily deep cleaning of kennels, continuous removal of animal waste during the day, feeding, visual assessments, and appropriate behavior and enrichment including time in play yards to ensure the mental and behavioral well-being of the animals. - The behavior team is responsible for building and recommending enrichment plans for center animals as well as assessing animals that come into the center. VETERINARY SERVICES: - The veterinary team is responsible for the medical care of all center animals. They make medical assessments of the animals, recommend and implement treatments as needed, and care for sick or injured animals housed at the center. The Community The Community The City of Fresno is located in the heart of the state of California in the fertile San Joaquin Valley. From the agricultural fields on the valley floor to the snow-capped peaks of the Sierra Nevada Mountain range, the Fresno area offers something for everyone. With a population of approximately 540,000 residents, Fresno is the fifth-largest city in California and serves as the financial, industrial, trade, and commercial capital of the central San Joaquin Valley. The City is located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts including Fresno Unified, Central Unified, Sanger Unified, and Clovis Unified, and a variety of private institutions. The City is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. City Government Fresno is a full-service charter city operating under a strong mayor form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. Closing Date/Time: 06/07/2024
Description The Office Administrator performs supervisory and clerical administrative work to support activities of the division. Employee is responsible for subordinate personnel through daily supervision, managing schedules, administering training, and counseling when required. Work involves utilizing computer-driven data entry equipment to prepare and maintain expenditure and payroll records; typing a variety of correspondence, reports, and forms; and performing a variety of administrative duties to ensure the smooth operation of the office. Examples of Duties Answers the telephone and receives inquiries, provides information based on considerable knowledge of the Department and County programs and operations; refers employees, callers, or visitors to appropriate personnel or agencies or resolve problems or concerns that may arise while maintaining positive public relations. Performs a variety of clerical duties including composing correspondence and documents, maintaining files and records, and coordinating appointments and schedules. Processes payroll, purchasing records, and financial reimbursement records for the office. Maintains good public relations between the office and outside agencies, media, and the general public. Ensures all office machines are working, and the office is running smoothly with no interruptions. Maintains office supply inventories, preparing purchase requests as necessary for regular and capital purchases, from general and grant budgets, ensuring accuracy, completeness, and legal compliance. Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or as otherwise necessary. Regular and punctual attendance is required. Directly supports the Director and management team, performs research and compiles data for special projects, and prepares correspondence ensuring completion by specified deadlines and per department's goals and objectives. Receives inquiries, provides information based on considerable knowledge of the Department and County programs and operations; refers employees, callers, or visitors to appropriate personnel or agencies or resolves problems or concerns that may arise while maintaining positive public relations; assists with returning calls, setting appointments, or other duties as directed by the Director of Purchasing. Compiles, prepares, and inputs the annual budget for the Purchasing Department. Manages all aspects of the budget including monitoring throughout the year, researching pricing, determining appropriate spending, amending budget, overseeing budget compliance, compiling the yearly budget, etc. Runs report for budget purposes to show progress for the previous budget year and forecasts for upcoming budgets. Supervises activities of subordinates; schedules, directs, evaluates, counsels, and trains employees; ensures adherence to established policies and procedures. Responsible for creating and updating budget codes, delivery codes, approving purchasing authorization and updating department address and contact information in the Financial Management System. Serves as the purchasing liaison coordinator. This position coordinates information to be disseminated to the departmental purchasing liaisons. Schedules quarterly meetings with the departmental purchasing liaisons for the Director and Managers to provide training with the liaisons. Track all grants received by Denton County. This includes coordination with the County Grants and Economic Development Program Manager to review grant applications for all procurement requirements required by the grants. Disseminate the information to the Director and Managers to ensure grant compliance. Reviews and prepares responses to all Freedom of Information Act Open Records requests. Performs other related duties as required. Minimum Qualifications Associate's degree required for this position and a minimum three years directly related experience; or an equivalent combination of education and related experience required. Supplemental Information To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
May 23, 2024
Full Time
Description The Office Administrator performs supervisory and clerical administrative work to support activities of the division. Employee is responsible for subordinate personnel through daily supervision, managing schedules, administering training, and counseling when required. Work involves utilizing computer-driven data entry equipment to prepare and maintain expenditure and payroll records; typing a variety of correspondence, reports, and forms; and performing a variety of administrative duties to ensure the smooth operation of the office. Examples of Duties Answers the telephone and receives inquiries, provides information based on considerable knowledge of the Department and County programs and operations; refers employees, callers, or visitors to appropriate personnel or agencies or resolve problems or concerns that may arise while maintaining positive public relations. Performs a variety of clerical duties including composing correspondence and documents, maintaining files and records, and coordinating appointments and schedules. Processes payroll, purchasing records, and financial reimbursement records for the office. Maintains good public relations between the office and outside agencies, media, and the general public. Ensures all office machines are working, and the office is running smoothly with no interruptions. Maintains office supply inventories, preparing purchase requests as necessary for regular and capital purchases, from general and grant budgets, ensuring accuracy, completeness, and legal compliance. Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or as otherwise necessary. Regular and punctual attendance is required. Directly supports the Director and management team, performs research and compiles data for special projects, and prepares correspondence ensuring completion by specified deadlines and per department's goals and objectives. Receives inquiries, provides information based on considerable knowledge of the Department and County programs and operations; refers employees, callers, or visitors to appropriate personnel or agencies or resolves problems or concerns that may arise while maintaining positive public relations; assists with returning calls, setting appointments, or other duties as directed by the Director of Purchasing. Compiles, prepares, and inputs the annual budget for the Purchasing Department. Manages all aspects of the budget including monitoring throughout the year, researching pricing, determining appropriate spending, amending budget, overseeing budget compliance, compiling the yearly budget, etc. Runs report for budget purposes to show progress for the previous budget year and forecasts for upcoming budgets. Supervises activities of subordinates; schedules, directs, evaluates, counsels, and trains employees; ensures adherence to established policies and procedures. Responsible for creating and updating budget codes, delivery codes, approving purchasing authorization and updating department address and contact information in the Financial Management System. Serves as the purchasing liaison coordinator. This position coordinates information to be disseminated to the departmental purchasing liaisons. Schedules quarterly meetings with the departmental purchasing liaisons for the Director and Managers to provide training with the liaisons. Track all grants received by Denton County. This includes coordination with the County Grants and Economic Development Program Manager to review grant applications for all procurement requirements required by the grants. Disseminate the information to the Director and Managers to ensure grant compliance. Reviews and prepares responses to all Freedom of Information Act Open Records requests. Performs other related duties as required. Minimum Qualifications Associate's degree required for this position and a minimum three years directly related experience; or an equivalent combination of education and related experience required. Supplemental Information To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
State of Missouri
Jefferson City, Missouri, United States
Location: Office of State Courts Administrator, Jefferson City, MO A position with the Office of State Courts Administrator provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. We have opportunities for individuals seeking meaningful work in providing administrative, business and information technology services to the Missouri courts. We are recruiting to fill a Contracts Management Analyst I/II position to perform work involving setting up contracts for hardware, software, supplies, and other services, and improving and consolidating contracts in accordance with the rules and policies of the agency. Incumbents have substantial knowledge of the unit’s technical work processes, often to the point of being an authoritative source of information on the subject. Conducts a full range of procurement activities and maintains necessary records in a form subject to internal and external audit Coordinates and implements agency purchasing procedures Contacts vendors to obtain specifications or works with the Division of Purchasing at the Office of Administration on state contract options Checks internal requisition to insure that funds are sufficient to cover the estimated cost of the requested purchase; in questionable cases consults with the project director initiating the requisition and refers major problems involving policy to Legal Counsel Minimum qualifications: This position may be filled one of two ways, depending on qualifications: Contracts Management Analyst I - $45,691: Bachelor's degree in related field of study. Contracts Management Analyst II - $47,634: Bachelor's degree in related field of study and 1 year of professional experience in related field. Additional experience above the minimum stated may be substituted on a year for year basis for the required education. Preferred qualifications: Knowledge of the sources of supply and approved methods of obtaining required materials and supplies efficiently and economically Knowledge of the principles of fiscal and budget management as applied to procurement of expendable and non-expendable supplies Knowledge of state statutes and office policies and procedures related to purchasing Working knowledge of SAM II (Statewide Advantage for Missouri) The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. More information regarding employment and benefits can be found here: OSCA Benefits . To review an interactive total compensation calculator, click the following link: Compensation Calculator
May 24, 2024
Full Time
Location: Office of State Courts Administrator, Jefferson City, MO A position with the Office of State Courts Administrator provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. We have opportunities for individuals seeking meaningful work in providing administrative, business and information technology services to the Missouri courts. We are recruiting to fill a Contracts Management Analyst I/II position to perform work involving setting up contracts for hardware, software, supplies, and other services, and improving and consolidating contracts in accordance with the rules and policies of the agency. Incumbents have substantial knowledge of the unit’s technical work processes, often to the point of being an authoritative source of information on the subject. Conducts a full range of procurement activities and maintains necessary records in a form subject to internal and external audit Coordinates and implements agency purchasing procedures Contacts vendors to obtain specifications or works with the Division of Purchasing at the Office of Administration on state contract options Checks internal requisition to insure that funds are sufficient to cover the estimated cost of the requested purchase; in questionable cases consults with the project director initiating the requisition and refers major problems involving policy to Legal Counsel Minimum qualifications: This position may be filled one of two ways, depending on qualifications: Contracts Management Analyst I - $45,691: Bachelor's degree in related field of study. Contracts Management Analyst II - $47,634: Bachelor's degree in related field of study and 1 year of professional experience in related field. Additional experience above the minimum stated may be substituted on a year for year basis for the required education. Preferred qualifications: Knowledge of the sources of supply and approved methods of obtaining required materials and supplies efficiently and economically Knowledge of the principles of fiscal and budget management as applied to procurement of expendable and non-expendable supplies Knowledge of state statutes and office policies and procedures related to purchasing Working knowledge of SAM II (Statewide Advantage for Missouri) The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. More information regarding employment and benefits can be found here: OSCA Benefits . To review an interactive total compensation calculator, click the following link: Compensation Calculator
City of Fort Worth, TX
Fort Worth, TX, United States
Pay Range: $82,319 - $107,014 Job Posting Closing on: Tuesday, May 28, 2024 Workdays & Hours : Monday - Friday 8am - 5pm; Some evening/weekend work required. Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more. The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. An Administrative Services Manager position is available with the City of Fort Worth Transportation and Public Works Department (TPW). The position will report to the Assistant Director of the Business Support Division while directly supporting the fiscal and HR needs of the Streets and Stormwater Operations team. TPW is a large, fast paced, and rewarding department that is responsible for a wide array of services to the citizens of Fort Worth including: managing City roadways, drainage structures, street lights, street signs, pavement markings, traffic signals, and the delivery of infrastructure related capital projects. The ideal candidate will be have a strong operations background and well versed in governmental budgeting and forecasting, human resources and personnel management, purchasing, contract management, have the ability to analyze and resolve complex financial issues, prepare complex financial reports, serve as a facilitator who can build a high level of trust and effective relationships to drive solutions with team members at all levels of the organization. Minimum Qualifications: Master’s Degree from an accredited college or university with course work in Business Management, Public Administration, Business Administration, Human Resources or related field Two years of increasingly responsible and complex administrative, fiscal, personnel and management experience, One year in a supervisory capacity Preferred Qualifications: Three (3) or more years previous experience in budget and/or project management in a comparable local government environment. Experience in governmental accounting, executive management program performance reporting and supporting large diverse operations teams Knowledge of Oracle (ERP) PeopleSoft and Financials (or similar ERP systems), asset management systems and financial accounting principles LEAN 6 Sigma Training Business Management Degree is highly desirable The Administrative Services Manager job responsibilities include: Provide highly complex fiscal management of the division’s operating funds to include needs assessment, and overall budget development and management of annual operating budget of approximately $30 million. This position serves as a coordination point for the annual budget development and forecasting of the division’s operating budget. This position supervises and manages the following administrative support functions for 180 staff members: human resources, payroll, accounts receivable, accounts payable, customer service, asset/equipment tracking, contract management, contract compliance, procurement and purchasing. Additionally this position also monitors and evaluates program effectiveness and service delivery levels There are currently six staff members that report to this position through four direct reports. Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
May 17, 2024
Full Time
Pay Range: $82,319 - $107,014 Job Posting Closing on: Tuesday, May 28, 2024 Workdays & Hours : Monday - Friday 8am - 5pm; Some evening/weekend work required. Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more. The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. An Administrative Services Manager position is available with the City of Fort Worth Transportation and Public Works Department (TPW). The position will report to the Assistant Director of the Business Support Division while directly supporting the fiscal and HR needs of the Streets and Stormwater Operations team. TPW is a large, fast paced, and rewarding department that is responsible for a wide array of services to the citizens of Fort Worth including: managing City roadways, drainage structures, street lights, street signs, pavement markings, traffic signals, and the delivery of infrastructure related capital projects. The ideal candidate will be have a strong operations background and well versed in governmental budgeting and forecasting, human resources and personnel management, purchasing, contract management, have the ability to analyze and resolve complex financial issues, prepare complex financial reports, serve as a facilitator who can build a high level of trust and effective relationships to drive solutions with team members at all levels of the organization. Minimum Qualifications: Master’s Degree from an accredited college or university with course work in Business Management, Public Administration, Business Administration, Human Resources or related field Two years of increasingly responsible and complex administrative, fiscal, personnel and management experience, One year in a supervisory capacity Preferred Qualifications: Three (3) or more years previous experience in budget and/or project management in a comparable local government environment. Experience in governmental accounting, executive management program performance reporting and supporting large diverse operations teams Knowledge of Oracle (ERP) PeopleSoft and Financials (or similar ERP systems), asset management systems and financial accounting principles LEAN 6 Sigma Training Business Management Degree is highly desirable The Administrative Services Manager job responsibilities include: Provide highly complex fiscal management of the division’s operating funds to include needs assessment, and overall budget development and management of annual operating budget of approximately $30 million. This position serves as a coordination point for the annual budget development and forecasting of the division’s operating budget. This position supervises and manages the following administrative support functions for 180 staff members: human resources, payroll, accounts receivable, accounts payable, customer service, asset/equipment tracking, contract management, contract compliance, procurement and purchasing. Additionally this position also monitors and evaluates program effectiveness and service delivery levels There are currently six staff members that report to this position through four direct reports. Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
GENERAL PURPOSE: Assists in the development and implementation of all aspects related to the licensed preschool program. Assists with implementation of recreational programs including seasonal day camp programs, acting in a role of lead counselor and/or day trip driver. The salary range for this position is $22.38- $30.21 per hour with a hiring range of $ 22.38 - $ 26.30 , depending on qualifications and experience. Position will close to applicants on: Friday, 5/31/24 at 5:00 P.M. M.S.T. PLEASE INCLUDE A COVER LETTER AND RESUME WITH APPLICATION ESSENTIAL JOB FUNCTIONS: Develop and execute all aspects of the licensed preschool program following the Colorado Early Learning and Development Guidelines and Colorado Shines Quality Rating and Improvement System. This includes but is not limited to participant registrations, daily curriculum, guest speakers, field trips and special events. Provides daily on-site supervision and management of the preschool classroom. Serves as a Lead Teacher a minimum of 2 days per week. Leads staff and children by example by instructing developmentally appropriate activities and ensuring children’s safety at all times through daily environmental and equipment safety checks. Manages and coordinates student observations, assessments, and annual parent/teacher conferences. Is responsible for daily verbal and/or written communications with parents regarding student progress and behaviors. Writes and edits monthly parent newsletters. Assists with additional promotional materials for the preschool. Assists with preschool staff recruitment, professional development, and annual performance reviews. Assigns and directs the work of teaching staff including scheduling and coaching. Plans, organizes, and implements early learning recreation programs. Provide effective public relations by responding to all inquiries about program offering, including scheduling tours, in a timely manner. Assists with the management of class/program registrations and waitlists, notifies participants of changes and cancellations, and processes refunds. Assists with the purchasing of program supplies and equipment, while staying within approved budget allocations Secure appropriate facility space for all programs, activities and events. Assist with marketing of programs and events to ensure high enrollment levels. OTHER JOB FUNCTIONS: Assists with special events and department functions as requested. Serves as a lead counselor and/or day trip driver in the licensed day camp program as needed. Other duties as assigned. SUPERVISORY DUTIES: Works alongside co-teachers and classroom aides to implement daily program structure and curriculum. Highest level supervised non-exempt employee(s). Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. JOB QUALIFICATIONS: Knowledge, skills and abilities : Maintains working knowledge of general rules for child-care facilities and rules regulating large child-care centers in Colorado. Strong oral and written communication skills are necessary and required. Ability to communicate effectively with participants of the program, parents, co-workers and the public required. Must possess excellent organizational, planning, and time management skills. Must possess the ability to react quickly in emergencies and make decisions based on sound judgement. Must maintain a professional and positive attitude, exercise appropriate conflict resolution techniques, and exhibit patience when dealing with stressful or chaotic situations. Efficiently and effectively use various software applications systems, products, and Networks. Core Competencies: Accountability, Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness Education and/or Experience: Large center directors must have a current director qualifications letter issued by the Department of Early Childhood or a current early childhood professional credential level III or higher in version 3.0 as determined by the Department of Early Childhood prior to working as the director of a large center. Must meet at least one of the following experience requirements: 1) A Bachelor’s degree from an accredited college or university in one of the following; Child Development, Child Psychology; Early Childhood Education; Early Childhood Special Education; Educational Leadership and Administration; Elementary Education; Family and Human Development; Family Studies; Special Education 2) A current Early Childhood Professional Credential Level III Version 3.0 as determined by the Colorado Department of Education 3) An Associate’s degree in Early Childhood Education or Child Development and 3 months (455 hours) of verified experience. 4) A Bachelor’s degree in an unrelated field with completion of required 30 semester credit hours from an accredited college or university and 3 months (455 hours) of verified experience working directly with children in a child development program. 5) No degree but completion of required 30 semester credit hours from an accredited college or university and 6 months (910 hours) of verified experience working directly with children in a child development program. Licensure and/or certifications : Must possess current certifications or be able to complete employer provided First Aid, CPR, Standard Precautions, and Medication Administration trainings prior to working directly with children and within 30 days of employment. Must Possess a valid driver license. Must be able to pass required criminal background checks. If hired and in accordance with State requirements, must provide a signed and dated medical statement by a licensed physician or other health care professional verifying good mental, physical, health appropriate for the position. This statement must be dated no more than 6 months prior to employment. Material and equipment directly used : Printer, computer, telephone, fax machine, safety equipment, athletic and recreational equipment, vans used in transporting children. Working environment/physical activities : Performs the duties of this position in several different locations, both inside and outside environments. May be exposed to dirt, sand and differing weather conditions, bends, pushes, pulls, stoops, kneels, carries and frequently lifts up to 40 pounds and occasionally lifts participants up to 50-70 pounds. May be exposed to noisy and stressful situations. Instructs and demonstrates various recreational activities and is responsible for ensuring the safety of all participants by performing safe and proper activities and safe use of equipment at all times. This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. With over 300 days of sunshine, and just 30 miles from Rocky Mountain National Park in the heart of northern Colorado, Loveland is an ideal community for anyone to call home. Known as the Sweetheart City, this vibrant cultural hub is home to nearly 500 sculptures and public art installations, the world-famous Valentine Remail Program, and picturesque views of the Rocky Mountains. The community is bustling with a thriving arts, brewery, foodie and shopping scene. Enjoy headliner concert and theatre productions, professional hockey events, endless community recreation and open space opportunities, art and sculpture shows, and several local festivals. Loveland also boasts an award-winning golf course and an inclusive library and community center. Loveland, Colorado has EVERYTHING YOU LOVE! In 2020, Loveland was the only Colorado City to win the Governor’s Award for Downtown Excellence, is the top residential recycling City in the state for 4 consecutive years and has been ranked as one of the top places to live, work and raise a family in the U.S. and as one of the Most Idyllic Picturesque towns in America. Apply today to join more than 800 employees who work to meet the core values of: Accountability & Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness. The City of Loveland is a diverse and welcoming community organization and our employees enjoy a competitive benefits program, various opportunities for growth and development, and an exceptional work-life balance. A vibrant community, surrounded by natural beauty, where you belong! Benefit Eligible Benefits Package Includes: Two (2) medical plans, Dental, Vision (for self/ spouse/ children) Employee Health & Wellness Center (self/family) Paid vacation, holidays, and medical leave Flexible spending including Dependent Care Life Insurance, AD&D, Short-term and Long-term disability, and voluntary Critical Illness Coverage Retirement 401a, 457, Roth (pre-& post tax) and company match Comprehensive Employee Assistance Program Voluntary 529 College Invest program Personal and Professional Development opportunities Discounted recreation passes Employee recognition program Exceptional work-life balance Tuition Reimbursement Program Market based pay & regular performance reviews Local Government employment is eligible for Public Loan Forgiveness Program Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions. The City of Loveland provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law. The City of Loveland participates in E-Verify. In accordance with E-Verify requirements, upon your date of hire the City of Loveland will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. E-Verify Notice of Participation . Learn more about your right to work . Visit E-Verify.gov for more information. A driving record and comprehensive pre-employment criminal history background check, including fingerprint check and a criminal sex offender search will be obtained in order to clear for initial and ongoing employment.
May 07, 2024
Full Time
GENERAL PURPOSE: Assists in the development and implementation of all aspects related to the licensed preschool program. Assists with implementation of recreational programs including seasonal day camp programs, acting in a role of lead counselor and/or day trip driver. The salary range for this position is $22.38- $30.21 per hour with a hiring range of $ 22.38 - $ 26.30 , depending on qualifications and experience. Position will close to applicants on: Friday, 5/31/24 at 5:00 P.M. M.S.T. PLEASE INCLUDE A COVER LETTER AND RESUME WITH APPLICATION ESSENTIAL JOB FUNCTIONS: Develop and execute all aspects of the licensed preschool program following the Colorado Early Learning and Development Guidelines and Colorado Shines Quality Rating and Improvement System. This includes but is not limited to participant registrations, daily curriculum, guest speakers, field trips and special events. Provides daily on-site supervision and management of the preschool classroom. Serves as a Lead Teacher a minimum of 2 days per week. Leads staff and children by example by instructing developmentally appropriate activities and ensuring children’s safety at all times through daily environmental and equipment safety checks. Manages and coordinates student observations, assessments, and annual parent/teacher conferences. Is responsible for daily verbal and/or written communications with parents regarding student progress and behaviors. Writes and edits monthly parent newsletters. Assists with additional promotional materials for the preschool. Assists with preschool staff recruitment, professional development, and annual performance reviews. Assigns and directs the work of teaching staff including scheduling and coaching. Plans, organizes, and implements early learning recreation programs. Provide effective public relations by responding to all inquiries about program offering, including scheduling tours, in a timely manner. Assists with the management of class/program registrations and waitlists, notifies participants of changes and cancellations, and processes refunds. Assists with the purchasing of program supplies and equipment, while staying within approved budget allocations Secure appropriate facility space for all programs, activities and events. Assist with marketing of programs and events to ensure high enrollment levels. OTHER JOB FUNCTIONS: Assists with special events and department functions as requested. Serves as a lead counselor and/or day trip driver in the licensed day camp program as needed. Other duties as assigned. SUPERVISORY DUTIES: Works alongside co-teachers and classroom aides to implement daily program structure and curriculum. Highest level supervised non-exempt employee(s). Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. JOB QUALIFICATIONS: Knowledge, skills and abilities : Maintains working knowledge of general rules for child-care facilities and rules regulating large child-care centers in Colorado. Strong oral and written communication skills are necessary and required. Ability to communicate effectively with participants of the program, parents, co-workers and the public required. Must possess excellent organizational, planning, and time management skills. Must possess the ability to react quickly in emergencies and make decisions based on sound judgement. Must maintain a professional and positive attitude, exercise appropriate conflict resolution techniques, and exhibit patience when dealing with stressful or chaotic situations. Efficiently and effectively use various software applications systems, products, and Networks. Core Competencies: Accountability, Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness Education and/or Experience: Large center directors must have a current director qualifications letter issued by the Department of Early Childhood or a current early childhood professional credential level III or higher in version 3.0 as determined by the Department of Early Childhood prior to working as the director of a large center. Must meet at least one of the following experience requirements: 1) A Bachelor’s degree from an accredited college or university in one of the following; Child Development, Child Psychology; Early Childhood Education; Early Childhood Special Education; Educational Leadership and Administration; Elementary Education; Family and Human Development; Family Studies; Special Education 2) A current Early Childhood Professional Credential Level III Version 3.0 as determined by the Colorado Department of Education 3) An Associate’s degree in Early Childhood Education or Child Development and 3 months (455 hours) of verified experience. 4) A Bachelor’s degree in an unrelated field with completion of required 30 semester credit hours from an accredited college or university and 3 months (455 hours) of verified experience working directly with children in a child development program. 5) No degree but completion of required 30 semester credit hours from an accredited college or university and 6 months (910 hours) of verified experience working directly with children in a child development program. Licensure and/or certifications : Must possess current certifications or be able to complete employer provided First Aid, CPR, Standard Precautions, and Medication Administration trainings prior to working directly with children and within 30 days of employment. Must Possess a valid driver license. Must be able to pass required criminal background checks. If hired and in accordance with State requirements, must provide a signed and dated medical statement by a licensed physician or other health care professional verifying good mental, physical, health appropriate for the position. This statement must be dated no more than 6 months prior to employment. Material and equipment directly used : Printer, computer, telephone, fax machine, safety equipment, athletic and recreational equipment, vans used in transporting children. Working environment/physical activities : Performs the duties of this position in several different locations, both inside and outside environments. May be exposed to dirt, sand and differing weather conditions, bends, pushes, pulls, stoops, kneels, carries and frequently lifts up to 40 pounds and occasionally lifts participants up to 50-70 pounds. May be exposed to noisy and stressful situations. Instructs and demonstrates various recreational activities and is responsible for ensuring the safety of all participants by performing safe and proper activities and safe use of equipment at all times. This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. With over 300 days of sunshine, and just 30 miles from Rocky Mountain National Park in the heart of northern Colorado, Loveland is an ideal community for anyone to call home. Known as the Sweetheart City, this vibrant cultural hub is home to nearly 500 sculptures and public art installations, the world-famous Valentine Remail Program, and picturesque views of the Rocky Mountains. The community is bustling with a thriving arts, brewery, foodie and shopping scene. Enjoy headliner concert and theatre productions, professional hockey events, endless community recreation and open space opportunities, art and sculpture shows, and several local festivals. Loveland also boasts an award-winning golf course and an inclusive library and community center. Loveland, Colorado has EVERYTHING YOU LOVE! In 2020, Loveland was the only Colorado City to win the Governor’s Award for Downtown Excellence, is the top residential recycling City in the state for 4 consecutive years and has been ranked as one of the top places to live, work and raise a family in the U.S. and as one of the Most Idyllic Picturesque towns in America. Apply today to join more than 800 employees who work to meet the core values of: Accountability & Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness. The City of Loveland is a diverse and welcoming community organization and our employees enjoy a competitive benefits program, various opportunities for growth and development, and an exceptional work-life balance. A vibrant community, surrounded by natural beauty, where you belong! Benefit Eligible Benefits Package Includes: Two (2) medical plans, Dental, Vision (for self/ spouse/ children) Employee Health & Wellness Center (self/family) Paid vacation, holidays, and medical leave Flexible spending including Dependent Care Life Insurance, AD&D, Short-term and Long-term disability, and voluntary Critical Illness Coverage Retirement 401a, 457, Roth (pre-& post tax) and company match Comprehensive Employee Assistance Program Voluntary 529 College Invest program Personal and Professional Development opportunities Discounted recreation passes Employee recognition program Exceptional work-life balance Tuition Reimbursement Program Market based pay & regular performance reviews Local Government employment is eligible for Public Loan Forgiveness Program Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions. The City of Loveland provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law. The City of Loveland participates in E-Verify. In accordance with E-Verify requirements, upon your date of hire the City of Loveland will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. E-Verify Notice of Participation . Learn more about your right to work . Visit E-Verify.gov for more information. A driving record and comprehensive pre-employment criminal history background check, including fingerprint check and a criminal sex offender search will be obtained in order to clear for initial and ongoing employment.
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Open Until Filled Salary Range - $72,843 - $97,106 General Classification and Summary Under supervised direction of the Director of Category Management, the Category Manager will be a successful change agent who can develop strong relationships with senior leaders and build collaborative partnerships with both internal and external stakeholders. This position will play a critical role to promote the strategic vision for the future of the procurement department and with implementing state of the art purchasing and procurement operations. Management responsibilities include problem solving skills, resource allocation for assigning projects, oversite of one or multiple categories, including, contracts, recommending procurement strategies and methodology in the most efficient and effective manner for the City of Atlanta. Minimum Qualifications and Education Minimum Requirements Bachelor’s degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, or closely related field. Minimum (7) years of progressively increasing responsibilities for procurement projects as an individual contributor and five (5) years’ experience with responsibility for leading the management of a team responsible for purchasing and/or procurement responsibility. Public sector experience procurement experience is preferred; but not required. Preferred Requirements (separate from minimum requirements and not required to qualify for the job) An advanced degree from an accredited college or university in Business, Law, or a closely related field is preferred. Intermediate to advance skills in MS Office (PowerPoint, Excel, MS Word). Certified Public Procurement Officer (CPPO), Certified Procurement Professional (CPP) or Certified Public Procurement Buyer (CPPB) or equivalent certification.
Apr 09, 2024
Full Time
Open Until Filled Salary Range - $72,843 - $97,106 General Classification and Summary Under supervised direction of the Director of Category Management, the Category Manager will be a successful change agent who can develop strong relationships with senior leaders and build collaborative partnerships with both internal and external stakeholders. This position will play a critical role to promote the strategic vision for the future of the procurement department and with implementing state of the art purchasing and procurement operations. Management responsibilities include problem solving skills, resource allocation for assigning projects, oversite of one or multiple categories, including, contracts, recommending procurement strategies and methodology in the most efficient and effective manner for the City of Atlanta. Minimum Qualifications and Education Minimum Requirements Bachelor’s degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, or closely related field. Minimum (7) years of progressively increasing responsibilities for procurement projects as an individual contributor and five (5) years’ experience with responsibility for leading the management of a team responsible for purchasing and/or procurement responsibility. Public sector experience procurement experience is preferred; but not required. Preferred Requirements (separate from minimum requirements and not required to qualify for the job) An advanced degree from an accredited college or university in Business, Law, or a closely related field is preferred. Intermediate to advance skills in MS Office (PowerPoint, Excel, MS Word). Certified Public Procurement Officer (CPPO), Certified Procurement Professional (CPP) or Certified Public Procurement Buyer (CPPB) or equivalent certification.
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under the general direction of the Senior Director- Maintenance and Operations and in collaboration within the Department and with colleagues across the campus, the Associate Director, Building Infrastructure Trades is responsible for leadership, management, and supervisory oversight of several trades shops including the HVAC Shop, Plumbing Shop, and Electrical Shop. In this role, the incumbent is responsible for all maintenance and repair services and functions of each shop. This includes management of personnel management for all Shop staff, including journey-level trades positions. The incumbent is also responsible for the oversight, management and implementation of contracted services related to the area of assignment. The incumbent is charged with ensuring services from all shops are provided to the campus in an organized, prioritized, scheduled, and delivered in a cost effective manner meeting budget allocations and established service level expectations. This position requires the management of several groups and maintenance oversite for campus events and functions. Works in conjunction with other department Associate Directors and senior leadership. The Maintenance & Operations unit of Facilities Development & Operations provides services to a University campus spread across five sites comprised of +170 acres, 52 buildings, and more than six million gross square feet. Maintenance & Operations employees approximately 235 full time permanent staff and up to an additional nine part time, seasonal, or contract staff. The assigned operating budget for the unit is ~$20 million not including funds associated with maintenance and repair projects Key Responsibilities Responsible for day-to-day management, coordination and quality control of assigned area of operations, maintenance, and repair services in support of the University’s mission and department goals and in accordance with standards, codes, and regulations Prepares progress reports, informs Director of work effort status and deviation from assigned goals; prepares activity reports for management guidance Manages assigned budget including monthly review, tracking, and forecasting of needs for all positions, supplies, contracts, and equipment. Facilitates purchasing of tools, materials, supplies, and equipment in coordination with others in the department Inspects the work of contractors/vendors, and, in collaboration with others, makes recommendations for campus design standards Establishes financial data for building assets that lead toward life cycle costing and effective financial forecasting Develops professional development and training plan Evaluates staff work performance and conducts periodic appraisals and quality inspections Coordinates inspection activities to ensure the Department activities are in conformance with the established service level requirements Develops and implements strategies to improve the customer experience and ease access to services and information utilizing varied methods of communication Responsible for record keeping, tracking and reporting regulatory compliance related to the assigned area of operations, maintenance, and repair activities to Environmental Health & Safety Plans, implements, and updates procedures for area of responsibility as related to disaster and emergency preparedness and building security/emergency procedures Ensure compliance with applicable safety policies and regulations as well as building and life safety codes, including as required for maintenance and repair projects Assists with development of policies and regulations where assigned Knowledge, Skills & Abilities Working knowledge of the California Building and Safety Codes, Title 8 Safety Orders, and Federal Codes, local ordinances, and other applicable codes and regulations Knowledge and understanding of public contracting requirements as needed to develop and analyze proposals and negotiate favorable business terms Knowledge of and ability to assess, develop, implement, and evaluates procedures, plans, and policy from a strategic and operational perspective Ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret an extensive variety of technical instructions and deal with multiple abstract and concrete variables Ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation. Ability to maintain knowledge and interpret department, organization, system-wide, and regulatory policies, and procedures Ability to communicate effectively and work harmoniously with a diverse group of individuals at all levels within and outside of the organization Ability to operate a motor vehicle, utility cart Demonstrated proficiency in planning, scheduling, prioritizing, and problem solving, and in managing both routine and complex maintenance workload requirements involving a mix of skilled trades so as to effect timely completion of numerous concurrent tasks within defined resource limitations Ability to work with mathematical concepts such as probability and statistical inference, to apply concepts such as fractions, percentages, rations, and proportions Required Qualifications Bachelor's degree in engineering, construction technology, facilities management, business or a related field OR which may be obtained through equivalent experience such as might be attained through five years of supervisory experience in management of maintenance and/or construction projects, of which a minimum of three years is associated with progressively responsible experience Five years of supervisory experience and three years of senior leadership experience within a multi-faceted facilities maintenance organization Experience with computer programs used for facilities maintenance management, building automation, and/or project management Requires the possession of a valid California Driver's License for the operation of any vehicle or equipment required for position and in any emergency situation License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations. Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses. Preferred Qualifications Prefer EFP or CEFP certification through the Association of Physical Plant Administrators or equivalent Prefer electrical inspection certification through the International Code Council or equivalent Prefer possession of California supervisor certification for asbestos and lead related work Prefer supervisory experience within a collective bargaining and represented staff environment Prefer knowledge of all aspects of physical plant management and ability to manage and prioritize technical assignments associated with facilities administration Prefer applied knowledge of building codes and other laws relating to architectural trades Prefer proficiency in the use of computerized maintenance management systems Prefer experience working in a University Compensation Classification: Administrator II Anticipated Hiring Range: $9,625/month - $ 12,730/month CSU Salary Range: $4,812/month - $15,449/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 17, 2024 through June 9, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: May 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 18, 2024
Job Summary Under the general direction of the Senior Director- Maintenance and Operations and in collaboration within the Department and with colleagues across the campus, the Associate Director, Building Infrastructure Trades is responsible for leadership, management, and supervisory oversight of several trades shops including the HVAC Shop, Plumbing Shop, and Electrical Shop. In this role, the incumbent is responsible for all maintenance and repair services and functions of each shop. This includes management of personnel management for all Shop staff, including journey-level trades positions. The incumbent is also responsible for the oversight, management and implementation of contracted services related to the area of assignment. The incumbent is charged with ensuring services from all shops are provided to the campus in an organized, prioritized, scheduled, and delivered in a cost effective manner meeting budget allocations and established service level expectations. This position requires the management of several groups and maintenance oversite for campus events and functions. Works in conjunction with other department Associate Directors and senior leadership. The Maintenance & Operations unit of Facilities Development & Operations provides services to a University campus spread across five sites comprised of +170 acres, 52 buildings, and more than six million gross square feet. Maintenance & Operations employees approximately 235 full time permanent staff and up to an additional nine part time, seasonal, or contract staff. The assigned operating budget for the unit is ~$20 million not including funds associated with maintenance and repair projects Key Responsibilities Responsible for day-to-day management, coordination and quality control of assigned area of operations, maintenance, and repair services in support of the University’s mission and department goals and in accordance with standards, codes, and regulations Prepares progress reports, informs Director of work effort status and deviation from assigned goals; prepares activity reports for management guidance Manages assigned budget including monthly review, tracking, and forecasting of needs for all positions, supplies, contracts, and equipment. Facilitates purchasing of tools, materials, supplies, and equipment in coordination with others in the department Inspects the work of contractors/vendors, and, in collaboration with others, makes recommendations for campus design standards Establishes financial data for building assets that lead toward life cycle costing and effective financial forecasting Develops professional development and training plan Evaluates staff work performance and conducts periodic appraisals and quality inspections Coordinates inspection activities to ensure the Department activities are in conformance with the established service level requirements Develops and implements strategies to improve the customer experience and ease access to services and information utilizing varied methods of communication Responsible for record keeping, tracking and reporting regulatory compliance related to the assigned area of operations, maintenance, and repair activities to Environmental Health & Safety Plans, implements, and updates procedures for area of responsibility as related to disaster and emergency preparedness and building security/emergency procedures Ensure compliance with applicable safety policies and regulations as well as building and life safety codes, including as required for maintenance and repair projects Assists with development of policies and regulations where assigned Knowledge, Skills & Abilities Working knowledge of the California Building and Safety Codes, Title 8 Safety Orders, and Federal Codes, local ordinances, and other applicable codes and regulations Knowledge and understanding of public contracting requirements as needed to develop and analyze proposals and negotiate favorable business terms Knowledge of and ability to assess, develop, implement, and evaluates procedures, plans, and policy from a strategic and operational perspective Ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret an extensive variety of technical instructions and deal with multiple abstract and concrete variables Ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation. Ability to maintain knowledge and interpret department, organization, system-wide, and regulatory policies, and procedures Ability to communicate effectively and work harmoniously with a diverse group of individuals at all levels within and outside of the organization Ability to operate a motor vehicle, utility cart Demonstrated proficiency in planning, scheduling, prioritizing, and problem solving, and in managing both routine and complex maintenance workload requirements involving a mix of skilled trades so as to effect timely completion of numerous concurrent tasks within defined resource limitations Ability to work with mathematical concepts such as probability and statistical inference, to apply concepts such as fractions, percentages, rations, and proportions Required Qualifications Bachelor's degree in engineering, construction technology, facilities management, business or a related field OR which may be obtained through equivalent experience such as might be attained through five years of supervisory experience in management of maintenance and/or construction projects, of which a minimum of three years is associated with progressively responsible experience Five years of supervisory experience and three years of senior leadership experience within a multi-faceted facilities maintenance organization Experience with computer programs used for facilities maintenance management, building automation, and/or project management Requires the possession of a valid California Driver's License for the operation of any vehicle or equipment required for position and in any emergency situation License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations. Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses. Preferred Qualifications Prefer EFP or CEFP certification through the Association of Physical Plant Administrators or equivalent Prefer electrical inspection certification through the International Code Council or equivalent Prefer possession of California supervisor certification for asbestos and lead related work Prefer supervisory experience within a collective bargaining and represented staff environment Prefer knowledge of all aspects of physical plant management and ability to manage and prioritize technical assignments associated with facilities administration Prefer applied knowledge of building codes and other laws relating to architectural trades Prefer proficiency in the use of computerized maintenance management systems Prefer experience working in a University Compensation Classification: Administrator II Anticipated Hiring Range: $9,625/month - $ 12,730/month CSU Salary Range: $4,812/month - $15,449/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 17, 2024 through June 9, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: May 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $8,110 - $8,333 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 5, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The Assistant Director is responsible for performing high-quality, customer-focused pre-award services. Responsible for day-to-day management of operations; managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Responsible for pre-award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures, applying specialized knowledge. Develops and manages grant portfolio analytics. Develops training resources for department staff on a variety of internal and external requirements; conducts funding workshops for faculty on a variety of topics including campus proposal process, finding funding, developing proposal ideas, proposal elements, budgeting, sponsor requirements and more. Provide day-to-day training and mentoring of staff, analyzing proficiency and readiness for more complex assignments, on-going monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with principal investigators, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development. Seen as an expert and technical advisor within the department. Required to exercise independent judgment and discretion when working with faculty, funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements. Expert negotiation skills with the ability to achieve consensus, optimize the University’s and Corporation’s objectives, and ensure that effective and cooperative working relationships are maintained with PIs, campus departments and sponsors. Represents Sponsored Programs in a positive manner to PIs, University personnel and funding agencies. Provides support and direction to pre-award Sponsored Programs staff and post-award Corporation staff with emphasis on the delivery of customer service to faculty, staff and other constituents. Develop and implement training resources and professional development curricula for identified needs areas and in conjunction with targeted funding opportunities and sponsors for departmental staff and campus faculty. Manages internal funding competition(s), including the allocated budget(s), for faculty to promote research, scholarship and creative activities that will lead to external funding. Generally assists the Director of Sponsored Programs on special projects and assignments. Leads the office when the Director is unavailable. Pre-Award : Provide comprehensive, customer service-oriented pre-award support researchers and staff. Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development; meets with faculty to introduce them to the sponsored program arena and provide one-on-one, personalized service, including brainstorming/program activities at the conceptual state. Conducts interviews with faculty to determine areas of interests and assist faculty in locating the funding sources most specifically targeted to the program area. Collaborate to identify and support campus research priority areas. Plan and strategize for future major campus funding opportunities. Support new research area development and strategic planning Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Cultivates and maintains positive working relationships with external sponsor agencies. Guides faculty to appropriate agency contacts to discuss proposals prior to submissions. Assists faculty in developing competitive proposals. Collaborates with faculty to develop a proposal budget appropriate to the objectives as stated in the proposal and consistent with the policies of the University, Corporation, and the sponsor agency. Identifies and facilitates solutions to potential administrative issues prior to formal proposal approval from the University and Corporation.Maintains current knowledge and understanding of research administration topics as well as proficiency on technology related to proposal submission. Trains, advises and guides the Sponsored Programs Office staff including creation/update of procedures and training materials. Participates in presentations, workshops and outreach to the campus community regarding funding opportunities, proposal submission and processes. Interpret regulatory and sponsor requirements and the development, implementation and application of policies and procedures related to pre-award sponsored program activities. Post-Award - Programmatic: In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the Principal Investigator (PI) once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures; provides guidance with fiscal, personnel, payroll, purchasing, insurance and other administrative matters. Assists with grant/contract audit requests preparation and resolution related to pre-award and sponsor audits. Prepares, analyzes and negotiates complex contractual documents on behalf of the Corporation; ensures that terms and conditions are acceptable to the University and the Corporation; Prepares and negotiates subaward and subcontract documents with subcontractors or subrecipients, ensuring compliance with federal regulations and/or funding source regulations. Assures compliance with project fiscal and program reporting requirements; supervises final report, termination procedures and programmatic closeout. Communicates with Corporation’s Post Award and HR Managers for problem-solving and to facilitate efficient processes. Collaborate on issues and establish interdepartmental policies and procedures related to the pre- and post-award administration of sponsored programs activities. Other Functions : In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting, Perform data cleanup in eRA systems and quality assurance for reports as needed. Research available technological solutions as business needs arise. Attend trainings and workshops; review publications containing grants development information Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development. Position will be directly involved in department planning and needs assessment. May take a lead role in the development and/or delivery of departmental or inter-departmental training or a task force focused on process or system improvements for the Corporation and/or University as a whole Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures. Uses independent professional judgment in situations that are different from the typical daily experience and develops solutions to issues where no clear regulatory guidance or policy exist using good judgment and analytical skills . Has the ability to determine when regulations have room for interpretation and apply sound judgment in determining solutions to complex issues where no clear guidance in regulations exists. Ability to proactively research, analyze and evaluate a variety of complex regulations, apply sound judgment, draw logical conclusions, and find creative solutions to a variety of problems, as well as independently prepare analytical documentation in clear, concise format for review. Demonstrates substantial judgment in the analysis and interpretation process and may serve as a key contact for overly complex programs. Self-directed and actively shares their expertise in providing clarification and developing solutions for their staff and with other employees in the division. Ability to utilize funding opportunity databases (e.g. PIVOT), sponsor websites and proposal systems and other eRA systems (e.g. Kuali Research) to find, analyze and provide recommendations to Director and faculty seek funding opportunities. Knowledge, experience and expertise in planning, managing, and submitting proposals to funding sources with varying terms and conditions. Strong mathematical/analytical skills using Excel; develop skills over time to include complex calculations across multiple funding sources and the ability to prepare and present complex proposal budgets to principal investigators. Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies. Takes initiative to share their expertise through mentoring or providing training to Sponsored Programs staff and/or project staff, and or Corporation staff. Routinely engages with other professional colleagues to assist with problem resolution for staff as well as others within the department. Ability to demonstrate excellent oral and written communication skills. Understands the culture of CSUMB and Corporation and has developed effective communication strategies when communicating with principal investigators, university administrators, CSUMB/Corporation staff, and agency representatives. Effectively uses all communication methods and uses expertise as well as persuasion and negotiating skills to build consensus. Demonstrated ability to establish partnering relationships with faculty and project staff resulting in enhanced communication and understanding of the programmatic as well as the fiscal aspects of the funds Ability to work in a fast-paced environment, overseeing multiple deadlines and tasks with tact and diplomacy under pressure. Ability to prioritize, plan and organize tasks with the ability to independently develop solutions, seeking consultation with other department professionals as needed. Knowledge of and highly skilled in utilizing internal and external information systems and accounting applications in analysis, research and reporting activities and other projects and regularly shares this expertise within the department and across Sponsored Programs. Outstanding collaboration and demonstrated teamwork ability. Ability to establish and maintain cooperative and mutually supportive working relationships with a range of internal and external colleagues and stakeholders. This one could also be combined with the gray sections Demonstrated interest in and commitment to diversity, equity and inclusion in research training, research grantmaking, the conduct of research and in supporting the public benefit of research. Values diversity of background and perspective to enhance research and program outcomes. Skilled in: Highly developed communication (oral and written), time management, problem resolution and organizational skills. Strong interpersonal skills to develop and maintain cooperative and productive working relationships with faculty, staff, administrator, Corporation personnel and representatives of various organizations and agencies. Advanced experience working in research administration with an emphasis in pre-award Proficient with PC, Microsoft Suite, information technologies such as Internet and email and financial , and electronic research administration systems. Ability to: Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations in a collaborative manner. Ability to work under the pressure inherent in meeting numerous, conflicting deadlines. MINIMUM QUALIFICATIONS : Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. CRA Certification Five years experience in research administration. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: authority to commit financial resources of the university through contracts greater than $10,000 control over campus business processes, either through functional roles or system security access This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Oct 06 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $8,110 - $8,333 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 5, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The Assistant Director is responsible for performing high-quality, customer-focused pre-award services. Responsible for day-to-day management of operations; managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Responsible for pre-award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures, applying specialized knowledge. Develops and manages grant portfolio analytics. Develops training resources for department staff on a variety of internal and external requirements; conducts funding workshops for faculty on a variety of topics including campus proposal process, finding funding, developing proposal ideas, proposal elements, budgeting, sponsor requirements and more. Provide day-to-day training and mentoring of staff, analyzing proficiency and readiness for more complex assignments, on-going monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with principal investigators, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development. Seen as an expert and technical advisor within the department. Required to exercise independent judgment and discretion when working with faculty, funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements. Expert negotiation skills with the ability to achieve consensus, optimize the University’s and Corporation’s objectives, and ensure that effective and cooperative working relationships are maintained with PIs, campus departments and sponsors. Represents Sponsored Programs in a positive manner to PIs, University personnel and funding agencies. Provides support and direction to pre-award Sponsored Programs staff and post-award Corporation staff with emphasis on the delivery of customer service to faculty, staff and other constituents. Develop and implement training resources and professional development curricula for identified needs areas and in conjunction with targeted funding opportunities and sponsors for departmental staff and campus faculty. Manages internal funding competition(s), including the allocated budget(s), for faculty to promote research, scholarship and creative activities that will lead to external funding. Generally assists the Director of Sponsored Programs on special projects and assignments. Leads the office when the Director is unavailable. Pre-Award : Provide comprehensive, customer service-oriented pre-award support researchers and staff. Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development; meets with faculty to introduce them to the sponsored program arena and provide one-on-one, personalized service, including brainstorming/program activities at the conceptual state. Conducts interviews with faculty to determine areas of interests and assist faculty in locating the funding sources most specifically targeted to the program area. Collaborate to identify and support campus research priority areas. Plan and strategize for future major campus funding opportunities. Support new research area development and strategic planning Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Cultivates and maintains positive working relationships with external sponsor agencies. Guides faculty to appropriate agency contacts to discuss proposals prior to submissions. Assists faculty in developing competitive proposals. Collaborates with faculty to develop a proposal budget appropriate to the objectives as stated in the proposal and consistent with the policies of the University, Corporation, and the sponsor agency. Identifies and facilitates solutions to potential administrative issues prior to formal proposal approval from the University and Corporation.Maintains current knowledge and understanding of research administration topics as well as proficiency on technology related to proposal submission. Trains, advises and guides the Sponsored Programs Office staff including creation/update of procedures and training materials. Participates in presentations, workshops and outreach to the campus community regarding funding opportunities, proposal submission and processes. Interpret regulatory and sponsor requirements and the development, implementation and application of policies and procedures related to pre-award sponsored program activities. Post-Award - Programmatic: In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the Principal Investigator (PI) once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures; provides guidance with fiscal, personnel, payroll, purchasing, insurance and other administrative matters. Assists with grant/contract audit requests preparation and resolution related to pre-award and sponsor audits. Prepares, analyzes and negotiates complex contractual documents on behalf of the Corporation; ensures that terms and conditions are acceptable to the University and the Corporation; Prepares and negotiates subaward and subcontract documents with subcontractors or subrecipients, ensuring compliance with federal regulations and/or funding source regulations. Assures compliance with project fiscal and program reporting requirements; supervises final report, termination procedures and programmatic closeout. Communicates with Corporation’s Post Award and HR Managers for problem-solving and to facilitate efficient processes. Collaborate on issues and establish interdepartmental policies and procedures related to the pre- and post-award administration of sponsored programs activities. Other Functions : In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting, Perform data cleanup in eRA systems and quality assurance for reports as needed. Research available technological solutions as business needs arise. Attend trainings and workshops; review publications containing grants development information Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development. Position will be directly involved in department planning and needs assessment. May take a lead role in the development and/or delivery of departmental or inter-departmental training or a task force focused on process or system improvements for the Corporation and/or University as a whole Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures. Uses independent professional judgment in situations that are different from the typical daily experience and develops solutions to issues where no clear regulatory guidance or policy exist using good judgment and analytical skills . Has the ability to determine when regulations have room for interpretation and apply sound judgment in determining solutions to complex issues where no clear guidance in regulations exists. Ability to proactively research, analyze and evaluate a variety of complex regulations, apply sound judgment, draw logical conclusions, and find creative solutions to a variety of problems, as well as independently prepare analytical documentation in clear, concise format for review. Demonstrates substantial judgment in the analysis and interpretation process and may serve as a key contact for overly complex programs. Self-directed and actively shares their expertise in providing clarification and developing solutions for their staff and with other employees in the division. Ability to utilize funding opportunity databases (e.g. PIVOT), sponsor websites and proposal systems and other eRA systems (e.g. Kuali Research) to find, analyze and provide recommendations to Director and faculty seek funding opportunities. Knowledge, experience and expertise in planning, managing, and submitting proposals to funding sources with varying terms and conditions. Strong mathematical/analytical skills using Excel; develop skills over time to include complex calculations across multiple funding sources and the ability to prepare and present complex proposal budgets to principal investigators. Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies. Takes initiative to share their expertise through mentoring or providing training to Sponsored Programs staff and/or project staff, and or Corporation staff. Routinely engages with other professional colleagues to assist with problem resolution for staff as well as others within the department. Ability to demonstrate excellent oral and written communication skills. Understands the culture of CSUMB and Corporation and has developed effective communication strategies when communicating with principal investigators, university administrators, CSUMB/Corporation staff, and agency representatives. Effectively uses all communication methods and uses expertise as well as persuasion and negotiating skills to build consensus. Demonstrated ability to establish partnering relationships with faculty and project staff resulting in enhanced communication and understanding of the programmatic as well as the fiscal aspects of the funds Ability to work in a fast-paced environment, overseeing multiple deadlines and tasks with tact and diplomacy under pressure. Ability to prioritize, plan and organize tasks with the ability to independently develop solutions, seeking consultation with other department professionals as needed. Knowledge of and highly skilled in utilizing internal and external information systems and accounting applications in analysis, research and reporting activities and other projects and regularly shares this expertise within the department and across Sponsored Programs. Outstanding collaboration and demonstrated teamwork ability. Ability to establish and maintain cooperative and mutually supportive working relationships with a range of internal and external colleagues and stakeholders. This one could also be combined with the gray sections Demonstrated interest in and commitment to diversity, equity and inclusion in research training, research grantmaking, the conduct of research and in supporting the public benefit of research. Values diversity of background and perspective to enhance research and program outcomes. Skilled in: Highly developed communication (oral and written), time management, problem resolution and organizational skills. Strong interpersonal skills to develop and maintain cooperative and productive working relationships with faculty, staff, administrator, Corporation personnel and representatives of various organizations and agencies. Advanced experience working in research administration with an emphasis in pre-award Proficient with PC, Microsoft Suite, information technologies such as Internet and email and financial , and electronic research administration systems. Ability to: Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations in a collaborative manner. Ability to work under the pressure inherent in meeting numerous, conflicting deadlines. MINIMUM QUALIFICATIONS : Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. CRA Certification Five years experience in research administration. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: authority to commit financial resources of the university through contracts greater than $10,000 control over campus business processes, either through functional roles or system security access This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Oct 06 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Irvine Ranch Water District, CA
Irvine, California, United States
General Description Under general administrative direction, our Manager of Biosolids and Energy Recovery Operations will plan, organize, and manage the safe and efficient operation of the Michelson biosolids handling and resource recovery facilities. Develop policies and procedures and prepare and administer the facilities’ annual budget. Comply with all State and Federal regulations for injury and illness prevention and hazardous substance control, including all required monitoring, inspecting, and reporting. As a management position, this position will also interface and coordinate with other departments and other members of the IRWD Management Team. Irvine Ranch Water District practices shared values that drive the character, culture, and capacity of our organization, and all managers are expected to champion these values. Summary of Duties Manage and coordinate the safe and effective operations of the biosolids and energy recovery facilities to ensure compliance with all applicable federal, state, and local laws and statutes. Manage and coordinate the operations of the Biosolids and Energy Recovery Facilities in the areas of sludge thickening, fats, oils, and grease (FOG) and food-waste receiving and addition, anaerobic digestion, solids dewatering, sludge drying, biosolids residual marketing, digester gas handling, and energy recovery. Support the management of and coordination with the operations of the District’s water recycling plant that includes preliminary, primary, secondary activated sludge, Membrane Bio Reactor (MBR), tertiary filtration, Ultraviolet (UV) and chemical disinfection processes, and recycled water pump station. Serve as Designated Chief Plant Operator for the District’s water recycling facilities as needed. Implement a Performance Management program for the Biosolids and Energy Recovery Facility specific to the setting and tracking of Key Performance Indicators (KPIs) to achieve optimal safety and efficiency. Maintain and improve biosolids processing and operation procedures. Develop and administer operator training and cross-training plans. Ensure State Water Resources Control Board operator certification requirements and all other permit requirements are met. Develop and implement plans to support the advancement of individual operator certification levels. Review and evaluate construction plans, specifications, and proposals. Maintain an effective communications log regarding plant procedures and maintenance. Inspect facility for efficient operation of equipment and request and coordinate appropriate repair or replacement. Prepare technical and non-technical reports on facility operations, flows, and plant parameters. Oversee and manage the monitoring, tracking, and historizing of required operational and process data from SCADA and other sources needed to develop regulatory compliance and process performance reporting. This includes but is not limited to District’s Operational database and reporting systems (WIMS, LIMS, etc.). Manage the requisition of chemicals, supplies, and capital items required for efficient facility operations and coordinate their delivery with vendors and District’s Purchasing department. Comply with District health & safety programs and safety work-related practices and attend relevant safety training. Ensure appropriate safety training for work being performed by assigned staff. Ensure safety meetings (tailgates) are held bi-weekly. Conduct planned visual safety inspections and report findings to the Safety office monthly. Assist in the development, administration, and enforcement of District policies and procedures as approved by the General Manager and the Board of Directors, including assisting Recycling Operations management team in the interpreting of existing and new policies and procedures. Assist supervisors in preparing budgetary data and monitoring quarterly and annual O&M budget performance. Initiate requests and follow all District procurement policies for purchase of parts, materials, tools, and equipment required to efficiently operate the department. Prepare and present justifications for large purchases of equipment as needed. Review and approve invoices for materials purchased. Establish and maintain effective communications with staff, as well as other departments and sections. Participate in the selection, counseling, and training of employees; and determine appropriate productivity standards for subordinate employees and measure staff performance accordingly. Provide information to regulatory agencies, community groups, the general public, and others as required. Advise the Director of Recycling Operations of significant operational and District issues. Responsible for all other work-related duties as assigned. KNOWLEDGE OF: Principles, theories, operational requirements, standards, and equipment used in the safe and effective operation and maintenance of biosolids and energy recovery facilities. Proficiency in the use of Microsoft Office suite (Excel, Word, PowerPoint), Microsoft Access, Microsoft Project, Enterprise. Familiar with and able to implement progressive, innovative, best-practice technologies for operation and maintenance of biosolids and energy recovery facilities. Knowledgeable with asset management and maintenance strategies for biosolids infrastructure. Asset management software programs, such as Maximo. Developing, reviewing, and updating Standard Operating Procedures (SOPs) for process monitoring, equipment operation, lockout/tag out (LOTO), and other safety and emergency response related tasks. Practices, uses, classifications and requirements of biosolids, soil amendments, and fertilizers. A general knowledge of principles, practices, methods and techniques of public and private sales and marketing procedures and strategies including evaluating markets and setting prices is desirable. Facility permit conditions and discharge limits including those associated with emissions and with sewage discharge and disposal. Applicable and pertinent federal, state, and local laws, rules, regulations, and procedures including those established by the Southern California Air Quality Management District (SCAQMD), the Environmental Protection Agency (EPA), and OSHA rules and regulation if applicable. Federal and state regulations regarding the production, sale, and use of biosolid materials. Research methods and statistical analysis techniques. Principles and practices of effective management and supervision. Basic principles and practices of organization and culture change. Principles and practices of sound business communications. Safety policies and safe work practices applicable to the work. Qualifications Education: A combination of education and experience equivalent to a bachelor’s degree in one of the following areas: biology, chemistry, management, and wastewater treatment, biosolids treatment, water recycling or water treatment or a closely related field. Experience: Six (6) years progressively responsible experience in the operation of a secondary, biosolids, and tertiary water recycling plant, with four (4) of those six (6) years in a supervisory capacity. Proficiency in the use of Microsoft Office suite (Excel, Word, PowerPoint), Microsoft Access, Microsoft Project, Enterprise is required. Asset Management software (Maximo), and budgeting software is highly desirable. License/Certifications Required: Valid Class ‘C’ California Driver’s License. Valid Grade V Wastewater Treatment Plant Operators Certificate issued by the California State Water Resources Control Board. Additional Information IRWD Corporate Values Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world. IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions. The physical and mental demands described below are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Language Ability and Interpersonal Communication Ability to communicate effectively with all levels of office, management, and field employees. Represent District in a professional manner when dealing with outside professionals and vendors. Mathematical Ability Ability to add, subtract, multiply, and divide and calculate percentages, decimals, and fractions. Judgment and Situational Reasoning Ability Ability to use good personal judgment and discretion in performing all job functions. Ability to remain calm in crisis and emergency situations. Ability to use discretion when handling and disseminating sensitive and/or confidential information. Physical Requirements Regularly required to sit, bend, stoop, and stand. Occasionally required to lift up to 50 lbs. Environmental Adaptability Noise level is generally equivalent to a typical office environment. Ability to work in an environment which may expose employees to hazardous materials and environment. Occasional visits to District facilities where noise level may be higher than typical office environment. IRWD offers a comprehensive benefits package for eligible employees and their eligible dependents. These benefits include the following: retirement benefits; medical, dental, vision, and life insurance; anda variety of other benefits. Benefits may vary based on employment status. This benefits overview is intended to be a summary, is not intended to be all-inclusive,and may not be applicable to all employees. Retirement Employees hired on or after January 1, 2013: The District, in compliance with the California Public Employees' Pension Reform Act of 2012 (PEPRA), implemented a third tier for new employees hired on or after January 1, 2013. New employees hired on or after January 1, 2013 who have not been in PERS membership or in membership with a reciprocal retirement system within 6 months of hire date will receive benefits under the California Public Employees Retirement System at a 2 percent at age 62 formula. This formula gradually increases to a maximum benefits of 2.5 percent at age 67. Final compensation calculations will be based on the highest three-year average of regular recurring pay. The District pays the employer's share of these costs. The employee share of the pension cost of 7.50% is paid in full by the employees hired under this formula. Employees hired on or after September 29, 2012 or "Classic" PERS members hired on or after January 1, 2013: On September 24, 2012, the IRWD Board of Directors approved the addition of a second tier to the CalPERS retirement benefits. New employees hired on or after September 29th through December 31, 2012, and employees hired on or after January 1, 2013 who have been in PERS membership or in membership with a reciprocal retirement system, will receive benefits under the California Public Employees Retirement System at 2 percent at age 60 formula. This formula gradually increases to a maximum benefit of 2.418% at age 63. The District pays the employer share of these costs and the employee share of the pension cost of 7% is paid in full by the employees hired under this formula. Final retirement compensation calculations are based on the highest three-year average of regular, recurring pay. IRWDdoes not participate or pay into Social Security except for the Medicare portion. Medical Insurance IRWD contracts with CalPERS for medical insurance coverage. Employees may elect coverage from a variety of PPO and HMO plans. The employee and District contribution for health insurance varies by plan.Coverage is effective the first day of the month following the date of hire. Dental Insurance IRWD contracts with Delta Dental for dental coverage.IRWD pays 100% of the premium for dental coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire. Vision Insurance IRWD contracts with the EyeMed for vision coverage. IRWD pays 100% of the premium for vision coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire. Life Insurance Elgible employees are provided with life insurance coverage equal to three or four times their annual salary, depending on their level of compensation. Eligible dependents are also covered for a flat benefit amount. Coverage is effective the first day of the month following the date of hire. Deferred Compensation Participation in adeferred compensation plan is available through Empower Retirement. Enrollment is voluntary and contributions are employee-paid and subject to IRS limits. The District matches employee contributions up to 3% of base pay after 1 year of employment. Paid Vacation Eligible employees begin accruing vacation benefits at the rate of 80 hours per year for the first 5 years of employment and are eligible to use paid vacation time after 6 months of employment. Employees accrue 120 hours per year after 5 years of employment and 160 hours per year after 10 years of employment. Paid Holidays The District offers 11 scheduled paid holidaysplus one personal holiday per year. Sick Leave Eligible employees accrue 96 hours of sick leave annually. Flexible Spending Accounts Eligible employees may elect to participate in the District's Flex Advantage program. This program allows employees to deposit pre-tax dollars into special accounts to be used for a variety of purposes, including paying for qualified miscellaneous health care expenses and dependent care expenses. IRWD contracts with a third party administer to process payments from employee accounts using claim forms or a Flex Spending debit card. Educational Assistance The District will share in the pre-approved educational costs of tuition and books for employees who wish to attend college or take certification classes.
Mar 08, 2024
Full Time
General Description Under general administrative direction, our Manager of Biosolids and Energy Recovery Operations will plan, organize, and manage the safe and efficient operation of the Michelson biosolids handling and resource recovery facilities. Develop policies and procedures and prepare and administer the facilities’ annual budget. Comply with all State and Federal regulations for injury and illness prevention and hazardous substance control, including all required monitoring, inspecting, and reporting. As a management position, this position will also interface and coordinate with other departments and other members of the IRWD Management Team. Irvine Ranch Water District practices shared values that drive the character, culture, and capacity of our organization, and all managers are expected to champion these values. Summary of Duties Manage and coordinate the safe and effective operations of the biosolids and energy recovery facilities to ensure compliance with all applicable federal, state, and local laws and statutes. Manage and coordinate the operations of the Biosolids and Energy Recovery Facilities in the areas of sludge thickening, fats, oils, and grease (FOG) and food-waste receiving and addition, anaerobic digestion, solids dewatering, sludge drying, biosolids residual marketing, digester gas handling, and energy recovery. Support the management of and coordination with the operations of the District’s water recycling plant that includes preliminary, primary, secondary activated sludge, Membrane Bio Reactor (MBR), tertiary filtration, Ultraviolet (UV) and chemical disinfection processes, and recycled water pump station. Serve as Designated Chief Plant Operator for the District’s water recycling facilities as needed. Implement a Performance Management program for the Biosolids and Energy Recovery Facility specific to the setting and tracking of Key Performance Indicators (KPIs) to achieve optimal safety and efficiency. Maintain and improve biosolids processing and operation procedures. Develop and administer operator training and cross-training plans. Ensure State Water Resources Control Board operator certification requirements and all other permit requirements are met. Develop and implement plans to support the advancement of individual operator certification levels. Review and evaluate construction plans, specifications, and proposals. Maintain an effective communications log regarding plant procedures and maintenance. Inspect facility for efficient operation of equipment and request and coordinate appropriate repair or replacement. Prepare technical and non-technical reports on facility operations, flows, and plant parameters. Oversee and manage the monitoring, tracking, and historizing of required operational and process data from SCADA and other sources needed to develop regulatory compliance and process performance reporting. This includes but is not limited to District’s Operational database and reporting systems (WIMS, LIMS, etc.). Manage the requisition of chemicals, supplies, and capital items required for efficient facility operations and coordinate their delivery with vendors and District’s Purchasing department. Comply with District health & safety programs and safety work-related practices and attend relevant safety training. Ensure appropriate safety training for work being performed by assigned staff. Ensure safety meetings (tailgates) are held bi-weekly. Conduct planned visual safety inspections and report findings to the Safety office monthly. Assist in the development, administration, and enforcement of District policies and procedures as approved by the General Manager and the Board of Directors, including assisting Recycling Operations management team in the interpreting of existing and new policies and procedures. Assist supervisors in preparing budgetary data and monitoring quarterly and annual O&M budget performance. Initiate requests and follow all District procurement policies for purchase of parts, materials, tools, and equipment required to efficiently operate the department. Prepare and present justifications for large purchases of equipment as needed. Review and approve invoices for materials purchased. Establish and maintain effective communications with staff, as well as other departments and sections. Participate in the selection, counseling, and training of employees; and determine appropriate productivity standards for subordinate employees and measure staff performance accordingly. Provide information to regulatory agencies, community groups, the general public, and others as required. Advise the Director of Recycling Operations of significant operational and District issues. Responsible for all other work-related duties as assigned. KNOWLEDGE OF: Principles, theories, operational requirements, standards, and equipment used in the safe and effective operation and maintenance of biosolids and energy recovery facilities. Proficiency in the use of Microsoft Office suite (Excel, Word, PowerPoint), Microsoft Access, Microsoft Project, Enterprise. Familiar with and able to implement progressive, innovative, best-practice technologies for operation and maintenance of biosolids and energy recovery facilities. Knowledgeable with asset management and maintenance strategies for biosolids infrastructure. Asset management software programs, such as Maximo. Developing, reviewing, and updating Standard Operating Procedures (SOPs) for process monitoring, equipment operation, lockout/tag out (LOTO), and other safety and emergency response related tasks. Practices, uses, classifications and requirements of biosolids, soil amendments, and fertilizers. A general knowledge of principles, practices, methods and techniques of public and private sales and marketing procedures and strategies including evaluating markets and setting prices is desirable. Facility permit conditions and discharge limits including those associated with emissions and with sewage discharge and disposal. Applicable and pertinent federal, state, and local laws, rules, regulations, and procedures including those established by the Southern California Air Quality Management District (SCAQMD), the Environmental Protection Agency (EPA), and OSHA rules and regulation if applicable. Federal and state regulations regarding the production, sale, and use of biosolid materials. Research methods and statistical analysis techniques. Principles and practices of effective management and supervision. Basic principles and practices of organization and culture change. Principles and practices of sound business communications. Safety policies and safe work practices applicable to the work. Qualifications Education: A combination of education and experience equivalent to a bachelor’s degree in one of the following areas: biology, chemistry, management, and wastewater treatment, biosolids treatment, water recycling or water treatment or a closely related field. Experience: Six (6) years progressively responsible experience in the operation of a secondary, biosolids, and tertiary water recycling plant, with four (4) of those six (6) years in a supervisory capacity. Proficiency in the use of Microsoft Office suite (Excel, Word, PowerPoint), Microsoft Access, Microsoft Project, Enterprise is required. Asset Management software (Maximo), and budgeting software is highly desirable. License/Certifications Required: Valid Class ‘C’ California Driver’s License. Valid Grade V Wastewater Treatment Plant Operators Certificate issued by the California State Water Resources Control Board. Additional Information IRWD Corporate Values Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world. IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions. The physical and mental demands described below are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Language Ability and Interpersonal Communication Ability to communicate effectively with all levels of office, management, and field employees. Represent District in a professional manner when dealing with outside professionals and vendors. Mathematical Ability Ability to add, subtract, multiply, and divide and calculate percentages, decimals, and fractions. Judgment and Situational Reasoning Ability Ability to use good personal judgment and discretion in performing all job functions. Ability to remain calm in crisis and emergency situations. Ability to use discretion when handling and disseminating sensitive and/or confidential information. Physical Requirements Regularly required to sit, bend, stoop, and stand. Occasionally required to lift up to 50 lbs. Environmental Adaptability Noise level is generally equivalent to a typical office environment. Ability to work in an environment which may expose employees to hazardous materials and environment. Occasional visits to District facilities where noise level may be higher than typical office environment. IRWD offers a comprehensive benefits package for eligible employees and their eligible dependents. These benefits include the following: retirement benefits; medical, dental, vision, and life insurance; anda variety of other benefits. Benefits may vary based on employment status. This benefits overview is intended to be a summary, is not intended to be all-inclusive,and may not be applicable to all employees. Retirement Employees hired on or after January 1, 2013: The District, in compliance with the California Public Employees' Pension Reform Act of 2012 (PEPRA), implemented a third tier for new employees hired on or after January 1, 2013. New employees hired on or after January 1, 2013 who have not been in PERS membership or in membership with a reciprocal retirement system within 6 months of hire date will receive benefits under the California Public Employees Retirement System at a 2 percent at age 62 formula. This formula gradually increases to a maximum benefits of 2.5 percent at age 67. Final compensation calculations will be based on the highest three-year average of regular recurring pay. The District pays the employer's share of these costs. The employee share of the pension cost of 7.50% is paid in full by the employees hired under this formula. Employees hired on or after September 29, 2012 or "Classic" PERS members hired on or after January 1, 2013: On September 24, 2012, the IRWD Board of Directors approved the addition of a second tier to the CalPERS retirement benefits. New employees hired on or after September 29th through December 31, 2012, and employees hired on or after January 1, 2013 who have been in PERS membership or in membership with a reciprocal retirement system, will receive benefits under the California Public Employees Retirement System at 2 percent at age 60 formula. This formula gradually increases to a maximum benefit of 2.418% at age 63. The District pays the employer share of these costs and the employee share of the pension cost of 7% is paid in full by the employees hired under this formula. Final retirement compensation calculations are based on the highest three-year average of regular, recurring pay. IRWDdoes not participate or pay into Social Security except for the Medicare portion. Medical Insurance IRWD contracts with CalPERS for medical insurance coverage. Employees may elect coverage from a variety of PPO and HMO plans. The employee and District contribution for health insurance varies by plan.Coverage is effective the first day of the month following the date of hire. Dental Insurance IRWD contracts with Delta Dental for dental coverage.IRWD pays 100% of the premium for dental coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire. Vision Insurance IRWD contracts with the EyeMed for vision coverage. IRWD pays 100% of the premium for vision coverage for eligible employees and their eligible dependents. Coverage is effective the first day of the month following the date of hire. Life Insurance Elgible employees are provided with life insurance coverage equal to three or four times their annual salary, depending on their level of compensation. Eligible dependents are also covered for a flat benefit amount. Coverage is effective the first day of the month following the date of hire. Deferred Compensation Participation in adeferred compensation plan is available through Empower Retirement. Enrollment is voluntary and contributions are employee-paid and subject to IRS limits. The District matches employee contributions up to 3% of base pay after 1 year of employment. Paid Vacation Eligible employees begin accruing vacation benefits at the rate of 80 hours per year for the first 5 years of employment and are eligible to use paid vacation time after 6 months of employment. Employees accrue 120 hours per year after 5 years of employment and 160 hours per year after 10 years of employment. Paid Holidays The District offers 11 scheduled paid holidaysplus one personal holiday per year. Sick Leave Eligible employees accrue 96 hours of sick leave annually. Flexible Spending Accounts Eligible employees may elect to participate in the District's Flex Advantage program. This program allows employees to deposit pre-tax dollars into special accounts to be used for a variety of purposes, including paying for qualified miscellaneous health care expenses and dependent care expenses. IRWD contracts with a third party administer to process payments from employee accounts using claim forms or a Flex Spending debit card. Educational Assistance The District will share in the pre-approved educational costs of tuition and books for employees who wish to attend college or take certification classes.
State of Missouri
Kansas City, Missouri, United States
Missouri Department of Elementary and Secondary Education Missouri Schools for the Severely Disabled Cook Hourly Rate: $16.49 (School Term Position) Primary duties are planning, preparing and serving a lunch. ESSENTIAL FUNCTIONS: The incumbent must have the ability to perform the essential functions below either with or without reasonable accommodations. Prepare school lunch menus according to the rules and regulations developed by the Food Section of the Department of Elementary and Secondary Education and the U.S. Department of Agriculture (USDA). Order food supplies following MSSD purchasing procedures. Create and prepare appealing meals utilizing established nutritional guidelines. Prepare and serve food including special diets as ordered by physicians for particular students. Perform kitchen clean-up duties. Follow required health standards of local Department of Health. Maintain accurate inventory of food and kitchen supplies. Direct the work of others in the kitchen. Develop and follow assigned daily work schedule. Accurately complete required reports on or before established deadlines. Lift and move 50 pounds. Maintain orderly, safe and clean environment. Demonstrate effective safety skills with students, equipment, environment, etc. Maintain confidentiality of parent, student and personally identifiable information. Maintain CPR certification at the level determined by the American Heart Association or Red Cross as Basic Life Support Health Care Providers. Participate in staff development as necessary to keep cooking skills and knowledge of food service updated and current. Follow food service skills development training plans for individual students. Infrequent travel for training and staff meetings. Perform other duties as assigned. EDUCATION REQUIRED/PREFERRED: High School diploma or G.E.D. Two years experience in food preparation is preferred. Experience working with individuals with disabilities is preferred. (Other qualifications and experience, which in the opinion of the Commissioner of Education meet the requirements of the position, may be accepted in lieu of the above.) Equal Opportunity and Affirmative Action Employer: Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov . Notice of Non-Discrimination: The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. Inquiries related to Department employment practices may be directed to the Jefferson State Office Building, Human Resources Director, 8th floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, Missouri 65102-0480; telephone number 573-751-9619 or TYY 800-735-2966. To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service (800) 735-2966. Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS. If you have questions, please contact Human Resources. The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
May 04, 2024
Full Time
Missouri Department of Elementary and Secondary Education Missouri Schools for the Severely Disabled Cook Hourly Rate: $16.49 (School Term Position) Primary duties are planning, preparing and serving a lunch. ESSENTIAL FUNCTIONS: The incumbent must have the ability to perform the essential functions below either with or without reasonable accommodations. Prepare school lunch menus according to the rules and regulations developed by the Food Section of the Department of Elementary and Secondary Education and the U.S. Department of Agriculture (USDA). Order food supplies following MSSD purchasing procedures. Create and prepare appealing meals utilizing established nutritional guidelines. Prepare and serve food including special diets as ordered by physicians for particular students. Perform kitchen clean-up duties. Follow required health standards of local Department of Health. Maintain accurate inventory of food and kitchen supplies. Direct the work of others in the kitchen. Develop and follow assigned daily work schedule. Accurately complete required reports on or before established deadlines. Lift and move 50 pounds. Maintain orderly, safe and clean environment. Demonstrate effective safety skills with students, equipment, environment, etc. Maintain confidentiality of parent, student and personally identifiable information. Maintain CPR certification at the level determined by the American Heart Association or Red Cross as Basic Life Support Health Care Providers. Participate in staff development as necessary to keep cooking skills and knowledge of food service updated and current. Follow food service skills development training plans for individual students. Infrequent travel for training and staff meetings. Perform other duties as assigned. EDUCATION REQUIRED/PREFERRED: High School diploma or G.E.D. Two years experience in food preparation is preferred. Experience working with individuals with disabilities is preferred. (Other qualifications and experience, which in the opinion of the Commissioner of Education meet the requirements of the position, may be accepted in lieu of the above.) Equal Opportunity and Affirmative Action Employer: Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer. If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov . Notice of Non-Discrimination: The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, veteran status, mental or physical disability, or any other basis prohibited by statute in its programs and activities. Inquiries related to Department employment practices may be directed to the Jefferson State Office Building, Human Resources Director, 8th floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, Missouri 65102-0480; telephone number 573-751-9619 or TYY 800-735-2966. To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619. Reasonable attempts will be made to accommodate special needs. TTY/TDD Relay Missouri service (800) 735-2966. Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS. If you have questions, please contact Human Resources. The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
CITY OF SUNNYVALE, CA
Sunnyvale, California, United States
Description ADMINISTRATIVE ANALYST Regular, Full-Time Employment Opportunity The current vacancy is in the Information Technology Department; however, the eligibility list established from this recruitment may also be used to fill future Administrative Analyst vacancies in other Departments throughout the City. This position opens on Monday, May 13, 2024 and the final filing date is Monday, June 3, 2024, at 5:00 p.m. or after receiving 100 qualified applicants, whichever is first. The position of Administrative Analyst is a fully qualified journey-level professional classification. Administrative Analyst is distinguished from Management Analyst in that the Management Analyst has a higher level of managerial, budgetary and program administration responsibility. This position is assigned in the Administration, Fiscal and Performance Management Division, reporting to the IT Admin, Fiscal and Performance Manager. The incumbent will perform professional analysis, administrative support, and conduct research including statistical analysis of the results. They will be responsible to assist with budget development and management, track and oversee the purchasing process, and manage the department's equipment replacement schedules as well as miscellaneous other management duties as assigned. The City of Sunnyvale offers: provides comprehensive medical, dental, and vision benefits; contributes 4% of the 7% employee contribution to CalPERS for classic members, and provides retiree medical benefits. Under direction of an assigned supervisor or manager, performs professional analytical and administrative support and analysis for an assigned department or program; conducts research and performs statistical analysis and studies; and performs related work as assigned. DISTINGUISHING CHARACTERISTICS The position of Administrative Analyst is a fully qualified journey-level professional classification. Administrative Analyst is distinguished from Management Analyst in that the Management Analyst has a higher level of managerial, budgetary and program administration responsibility. Essential Job Functions (May include, but are not limited to, the following): Conducts and summarizes comprehensive analytical studies of difficult administrative, operational, financial and/or organizational issues. Performs statistical and other research as assigned. Prepares and delivers oral and written reports based on information obtained through research and analysis. Researches and analyzes pending and new legislation and monitors the impact to assigned department and/or program. Develops current understanding of administrative and policy/program issues in the assigned area of responsibility. Coordinates and assembles a variety of administrative/financial/statistical information for manager's review. Prepares and presents a variety of professional reports, documentation and correspondence in assignment area. Receives and responds to questions from the public, outside agencies and other City departments. Analyzes and initiates recommendations to improve and facilitate departmental programs, procedures and outcomes. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications Education and Experience: The minimum qualifications for education and experience can be met in the following way: A Bachelor's degree from an accredited college or university in economics, finance, business administration, public administration or related field; AND Two years of professional administrative and analytical experience. Knowledge of: Theory, principles and practices of public administration and municipal finance. Principles and practices of financial analysis. Principles and practices of analysis and research methodology. Pertinent local, State and Federal rules, regulations and laws. Sources and availability of information. Basic principles of program and budget development, work planning and organization. Office methods, procedures, software and equipment. Ability to: Plan, organize and perform analytical duties, ensuring that projects and reports are completed in a timely and accurate manner. Collect, interpret and utilize narrative and statistical data pertaining to area of responsibility. Analyze and understand difficult issues in an assigned area of responsibility. Communicate effectively, orally and in writing. Operate a computer using word processing and business software and other office equipment. Establish and maintain and promote effective working relationships with employees, other agencies and the public. Work independently and as a team member; recognize and set priorities and meet deadlines. Observe safety principles and work in a safe manner. Willingness to: Work varying hours and attend night meetings. Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record. DESIRABLE QUALIFICATIONS A Master's degree in a related field Previous public sector experience Application and Selection Process APPLICATION PROCESS The application period closes on Monday, June 3, 2024, or after receiving 100 qualified applicants, whichever is first (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at https://sunnyvale.ca.gov , and click on 'City jobs'. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for Wednesday June 19, 2024 and/or Thursday June 20, 2024. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in an in-person selection interview with the department tentatively scheduled June 27, 2024 and June 28, 2024 . Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing. INFORMATION ABOUT PROOF OF EDUCATION Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are represented by the Sunnyvale Employees Association (SEA). The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Sunnyvale's Employees Association (For Full Time Positions) SEA Benefits Summary of Service Employees International Union, Local 521 (For Part Time Positions) SEIU Benefits Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 6/3/2024 5:00 PM Pacific
May 14, 2024
Full Time
Description ADMINISTRATIVE ANALYST Regular, Full-Time Employment Opportunity The current vacancy is in the Information Technology Department; however, the eligibility list established from this recruitment may also be used to fill future Administrative Analyst vacancies in other Departments throughout the City. This position opens on Monday, May 13, 2024 and the final filing date is Monday, June 3, 2024, at 5:00 p.m. or after receiving 100 qualified applicants, whichever is first. The position of Administrative Analyst is a fully qualified journey-level professional classification. Administrative Analyst is distinguished from Management Analyst in that the Management Analyst has a higher level of managerial, budgetary and program administration responsibility. This position is assigned in the Administration, Fiscal and Performance Management Division, reporting to the IT Admin, Fiscal and Performance Manager. The incumbent will perform professional analysis, administrative support, and conduct research including statistical analysis of the results. They will be responsible to assist with budget development and management, track and oversee the purchasing process, and manage the department's equipment replacement schedules as well as miscellaneous other management duties as assigned. The City of Sunnyvale offers: provides comprehensive medical, dental, and vision benefits; contributes 4% of the 7% employee contribution to CalPERS for classic members, and provides retiree medical benefits. Under direction of an assigned supervisor or manager, performs professional analytical and administrative support and analysis for an assigned department or program; conducts research and performs statistical analysis and studies; and performs related work as assigned. DISTINGUISHING CHARACTERISTICS The position of Administrative Analyst is a fully qualified journey-level professional classification. Administrative Analyst is distinguished from Management Analyst in that the Management Analyst has a higher level of managerial, budgetary and program administration responsibility. Essential Job Functions (May include, but are not limited to, the following): Conducts and summarizes comprehensive analytical studies of difficult administrative, operational, financial and/or organizational issues. Performs statistical and other research as assigned. Prepares and delivers oral and written reports based on information obtained through research and analysis. Researches and analyzes pending and new legislation and monitors the impact to assigned department and/or program. Develops current understanding of administrative and policy/program issues in the assigned area of responsibility. Coordinates and assembles a variety of administrative/financial/statistical information for manager's review. Prepares and presents a variety of professional reports, documentation and correspondence in assignment area. Receives and responds to questions from the public, outside agencies and other City departments. Analyzes and initiates recommendations to improve and facilitate departmental programs, procedures and outcomes. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications Education and Experience: The minimum qualifications for education and experience can be met in the following way: A Bachelor's degree from an accredited college or university in economics, finance, business administration, public administration or related field; AND Two years of professional administrative and analytical experience. Knowledge of: Theory, principles and practices of public administration and municipal finance. Principles and practices of financial analysis. Principles and practices of analysis and research methodology. Pertinent local, State and Federal rules, regulations and laws. Sources and availability of information. Basic principles of program and budget development, work planning and organization. Office methods, procedures, software and equipment. Ability to: Plan, organize and perform analytical duties, ensuring that projects and reports are completed in a timely and accurate manner. Collect, interpret and utilize narrative and statistical data pertaining to area of responsibility. Analyze and understand difficult issues in an assigned area of responsibility. Communicate effectively, orally and in writing. Operate a computer using word processing and business software and other office equipment. Establish and maintain and promote effective working relationships with employees, other agencies and the public. Work independently and as a team member; recognize and set priorities and meet deadlines. Observe safety principles and work in a safe manner. Willingness to: Work varying hours and attend night meetings. Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record. DESIRABLE QUALIFICATIONS A Master's degree in a related field Previous public sector experience Application and Selection Process APPLICATION PROCESS The application period closes on Monday, June 3, 2024, or after receiving 100 qualified applicants, whichever is first (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at https://sunnyvale.ca.gov , and click on 'City jobs'. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for Wednesday June 19, 2024 and/or Thursday June 20, 2024. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in an in-person selection interview with the department tentatively scheduled June 27, 2024 and June 28, 2024 . Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing. INFORMATION ABOUT PROOF OF EDUCATION Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are represented by the Sunnyvale Employees Association (SEA). The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Sunnyvale's Employees Association (For Full Time Positions) SEA Benefits Summary of Service Employees International Union, Local 521 (For Part Time Positions) SEIU Benefits Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 6/3/2024 5:00 PM Pacific
POSITION SUMMARY: This position performs a variety of duties relating to the preparation, implementation, and monitoring of the City’s annual operating budget, as well as monitoring purchasing processes and compliance. Among other duties, the Financial Management Analyst provides assistance to the Director of Finance by overseeing and managing the budget. They also work with the individual departments to monitor their budgets, providing periodic updates and support as needed to manage and understand their budget. This individual will coordinate with the City manager’s office to prepare for budget submission to the City Council; helps prepare all documentation, budget books and reports; analyzes budget submissions for completeness, accuracy, and proper objectives, and complies budget information into summaries, and statements. This position will also serve as a procurement analyst to assist departments in procurement procedures confirming they meet budgetary requirements and all policies and procedures have been followed. This position requires knowledge of local government budgetary processes and procedures, knowledge of generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines, as well as a person with great people skills. MINIMUM QUALIFICATIONS Knowledge and level of competency commonly associated with completion of a baccalaureate degree in a course of study related to the occupational field. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with two to three years’ experience in a similar position. Possession of or ability to readily obtain a valid driver’s license issued by the State of Texas for the type of vehicle or equipment operated. Ability to be bonded. Click here for FULL JOB DESCRIPTION
May 24, 2024
Full Time
POSITION SUMMARY: This position performs a variety of duties relating to the preparation, implementation, and monitoring of the City’s annual operating budget, as well as monitoring purchasing processes and compliance. Among other duties, the Financial Management Analyst provides assistance to the Director of Finance by overseeing and managing the budget. They also work with the individual departments to monitor their budgets, providing periodic updates and support as needed to manage and understand their budget. This individual will coordinate with the City manager’s office to prepare for budget submission to the City Council; helps prepare all documentation, budget books and reports; analyzes budget submissions for completeness, accuracy, and proper objectives, and complies budget information into summaries, and statements. This position will also serve as a procurement analyst to assist departments in procurement procedures confirming they meet budgetary requirements and all policies and procedures have been followed. This position requires knowledge of local government budgetary processes and procedures, knowledge of generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines, as well as a person with great people skills. MINIMUM QUALIFICATIONS Knowledge and level of competency commonly associated with completion of a baccalaureate degree in a course of study related to the occupational field. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with two to three years’ experience in a similar position. Possession of or ability to readily obtain a valid driver’s license issued by the State of Texas for the type of vehicle or equipment operated. Ability to be bonded. Click here for FULL JOB DESCRIPTION
Orange County, CA
Santa Ana, California, United States
CAREER DESCRIPTION Pharmacist Correctional Health Services In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. Premium Pay In addition to the hourly salary, eligible applicants may receive premium pay for the items listed below: Bilingual pay: Qualified employees who meet the criteria found ( page 18 ) shall receive an additional forty $0.40 cents per hour for all hours paid. Night Shift Differential pay: Employees assigned to a night shift shall be paid a night shift differential for each hour actually worked on the assigned night shift. Pay rate is determined by assigned shift hours found here (page 15). Jail Supplement pay: An employee in this classification who is permanently assigned to the Central Jail/Intake/Release Center (including Correctional Medical Services), Theo Lacy Branch Jail or James Musick Facility shall receive an additional $1.50 per hour for all paid hours. Other Additional Premium Pays This recruitment is being held to establish an openeligible list to fill current and future vacancies within the Health Care Agency. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. This recruitment is open to the public and will remain open on a continuous basis for a minimum of five (5) business days, until the needs of the Department are met. Qualified applicants are encouraged to apply immediately. The County of Orange Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal individual, family and community health. Under the direction of the Agency Director, a new and dynamic executive team with an organizational structure comprised of six service areas - Administrative and Financial, Behavioral Health Services, Correctional Health Services, Regulatory & Medical Services, Public Health, and Office of Care Coordination - is committed to meeting the health needs of the diverse Orange County community. Correctional Health Services (CHS) The pharmacy is located in the Main Jail Facility in Santa Ana that provides medications to Adult inmates in the five County jail facilities, for juveniles housed at Juvenile Hall and the Juvenile Hall Camp sites and provides medications for patients treated by the Pulmonary Disease Services within the County's Public Health Department. In addition, the pharmacy oversees the ordering of medications for the Orangewood Children and Family Center (OCFC). THE OPPORTUNITY The County of Orange, HCA is seeking a dynamic leader to join the Correctional Health Service (CHS) team as a Pharmacist to provide medications to patients as ordered by the prescribers in a safe and effective manner. The Pharmacist will report to the Director of Pharmacy Services. The responsibilities of the Pharmacist include but are not limited to: Supervision of Pharmacy Technicians Review of all medication orders from prescribers utilizing two computer systems: TechCare and Correctional Institution Pharmacy Software (CIPS) Fill orders with correct medication and assures prescription labels are processed accurately Handle and maintain all controlled substances records Review Pharmacy Technician's prepared orders Prioritize prescription order filling according to urgency or in order of importance Clinical dosing and/or monitoring of patients on warfarin and clozapine Report Pharmacist interventions and Quality Management (QM) activities Provide consultation with prescribers regarding drug therapy of patients Visual checking of all medications dispensed by the automated machine for accuracy DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will have two (2) or more years of experience working in an acute care or correctional healthcare setting as a registered pharmacist and experience in supervising Pharmacy Technicians or similar classifications. A Doctorate degree in Pharmacy is preferred. Additionally, the ideal candidate will possess the knowledge, skills and abilities that demonstrate the following competencies: Technical Expertise | Knowledge of: Health Insurance Portability and Accountability Act (HIPAA) Principle standards, laws and regulations associated with business and pharmacy operation Operation of a contemporary correctional and/or institutional pharmacy Medication Therapy Management Knowledge about disease and pharmacotherapeutic principles to effectively assess patients Proficient using computer databases such as TechCare, CIPS systems, Electronic Health Records (EHR) and Microsoft Office Suite programs Clinical Problem Solving | Critical Thinking Skills Monitoring and evaluating patients' drug therapy Interpreting and analyzing patient specific medical data Ability to make competent decisions and solve problems efficiently Exercising professional judgment in imparting therapeutic and drug information to prescribers, especially when patient is allergic to drug prescribed or drug-drug interactions Identifying and determining which drug on the current formulary could be recommended to patients or purchasing Non-formulary drug Dispensing drugs appropriately to prevent potential harm/risk of injury to patient Developing improvement pharmacy processes and services to meet client's needs Patient Centered Care Ensuring patient's safety Being a patient advocate to ensure care is rendered appropriately Understanding incarcerated patient's right to receive safe and high quality care Maintaining a high standard of care Communication & Interpersonal Skills Communicating accurately to convey both substance and intent, and adeptly communicating sensitive matters Presenting, advocating, facts, ideas and complex material clearly, concisely, logically and persuasively both in person and in writing Using diplomacy when dealing with challenging situations and/or people in stressful environments Maintaining regular communication with Director to keep him/her apprised of staff work, status of ongoing projects, policy changes or any issues that may impart work productivity Establishing and maintaining effective relationships with internal departments, external agencies and community organization Maintaining security of the Pharmacy and safety of pharmacy staff by ensuring that staff understand and follow all safety protocols Special Qualifications Incumbents are required to pass a comprehensive background investigation prior to a formal offer and acceptance of employment. Incumbents must maintain Sheriff's Department or Probation Department security clearance for the facilities where they work. Applicants must have no felony convictions or be on any form of probation. Must be able to pass and maintain background investigation to the satisfaction of the Orange County Sheriff-Coroner. Background screening includes; completing of a Personal History Form, interviewing with a background investigator, fingerprinting and may include a polygraph test. Some of the areas considered in the background screening include prior convictions, traffic violations, drug use and credit problems, employment history, professional references and education verification (i.e. degree, license, or official transcripts. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Evaluation Services (N.A.C.E.S.). The Correctional facilities is a 24-hour, 7 day a week facility, incumbents may be asked to work on weekends, evenings or night shift and holidays Minimum Qualifications Click here to view the minimum qualifications for Pharmacist as well as the physical, mental and environmental conditions. RECRUITMENT PROCESS Human Resource Services (HRS) screens all applications to identify the qualified applicants for the position based on the minimum and desirable knowledge, skills and abilities. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening (Refer/Non Refer): Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applications exhibiting qualifications as listed in the job bulletin will be referred to the next step. Online Assessment (Weighted 100%): Candidates who closely match the ideal candidate profile based on the bulletin requirements will be invited to participate in an online assessment. Candidates will be notified of their test date and access code, if applicable. The most successful candidates will be placed on an eligible list. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List: Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID 19 related requirements. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. Email Notification: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. Applicants will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . Frequently Asked Questions: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Claudia Curiel at(714) 834-2335 or CCuriel@ochca.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
CAREER DESCRIPTION Pharmacist Correctional Health Services In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. Premium Pay In addition to the hourly salary, eligible applicants may receive premium pay for the items listed below: Bilingual pay: Qualified employees who meet the criteria found ( page 18 ) shall receive an additional forty $0.40 cents per hour for all hours paid. Night Shift Differential pay: Employees assigned to a night shift shall be paid a night shift differential for each hour actually worked on the assigned night shift. Pay rate is determined by assigned shift hours found here (page 15). Jail Supplement pay: An employee in this classification who is permanently assigned to the Central Jail/Intake/Release Center (including Correctional Medical Services), Theo Lacy Branch Jail or James Musick Facility shall receive an additional $1.50 per hour for all paid hours. Other Additional Premium Pays This recruitment is being held to establish an openeligible list to fill current and future vacancies within the Health Care Agency. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. This recruitment is open to the public and will remain open on a continuous basis for a minimum of five (5) business days, until the needs of the Department are met. Qualified applicants are encouraged to apply immediately. The County of Orange Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal individual, family and community health. Under the direction of the Agency Director, a new and dynamic executive team with an organizational structure comprised of six service areas - Administrative and Financial, Behavioral Health Services, Correctional Health Services, Regulatory & Medical Services, Public Health, and Office of Care Coordination - is committed to meeting the health needs of the diverse Orange County community. Correctional Health Services (CHS) The pharmacy is located in the Main Jail Facility in Santa Ana that provides medications to Adult inmates in the five County jail facilities, for juveniles housed at Juvenile Hall and the Juvenile Hall Camp sites and provides medications for patients treated by the Pulmonary Disease Services within the County's Public Health Department. In addition, the pharmacy oversees the ordering of medications for the Orangewood Children and Family Center (OCFC). THE OPPORTUNITY The County of Orange, HCA is seeking a dynamic leader to join the Correctional Health Service (CHS) team as a Pharmacist to provide medications to patients as ordered by the prescribers in a safe and effective manner. The Pharmacist will report to the Director of Pharmacy Services. The responsibilities of the Pharmacist include but are not limited to: Supervision of Pharmacy Technicians Review of all medication orders from prescribers utilizing two computer systems: TechCare and Correctional Institution Pharmacy Software (CIPS) Fill orders with correct medication and assures prescription labels are processed accurately Handle and maintain all controlled substances records Review Pharmacy Technician's prepared orders Prioritize prescription order filling according to urgency or in order of importance Clinical dosing and/or monitoring of patients on warfarin and clozapine Report Pharmacist interventions and Quality Management (QM) activities Provide consultation with prescribers regarding drug therapy of patients Visual checking of all medications dispensed by the automated machine for accuracy DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will have two (2) or more years of experience working in an acute care or correctional healthcare setting as a registered pharmacist and experience in supervising Pharmacy Technicians or similar classifications. A Doctorate degree in Pharmacy is preferred. Additionally, the ideal candidate will possess the knowledge, skills and abilities that demonstrate the following competencies: Technical Expertise | Knowledge of: Health Insurance Portability and Accountability Act (HIPAA) Principle standards, laws and regulations associated with business and pharmacy operation Operation of a contemporary correctional and/or institutional pharmacy Medication Therapy Management Knowledge about disease and pharmacotherapeutic principles to effectively assess patients Proficient using computer databases such as TechCare, CIPS systems, Electronic Health Records (EHR) and Microsoft Office Suite programs Clinical Problem Solving | Critical Thinking Skills Monitoring and evaluating patients' drug therapy Interpreting and analyzing patient specific medical data Ability to make competent decisions and solve problems efficiently Exercising professional judgment in imparting therapeutic and drug information to prescribers, especially when patient is allergic to drug prescribed or drug-drug interactions Identifying and determining which drug on the current formulary could be recommended to patients or purchasing Non-formulary drug Dispensing drugs appropriately to prevent potential harm/risk of injury to patient Developing improvement pharmacy processes and services to meet client's needs Patient Centered Care Ensuring patient's safety Being a patient advocate to ensure care is rendered appropriately Understanding incarcerated patient's right to receive safe and high quality care Maintaining a high standard of care Communication & Interpersonal Skills Communicating accurately to convey both substance and intent, and adeptly communicating sensitive matters Presenting, advocating, facts, ideas and complex material clearly, concisely, logically and persuasively both in person and in writing Using diplomacy when dealing with challenging situations and/or people in stressful environments Maintaining regular communication with Director to keep him/her apprised of staff work, status of ongoing projects, policy changes or any issues that may impart work productivity Establishing and maintaining effective relationships with internal departments, external agencies and community organization Maintaining security of the Pharmacy and safety of pharmacy staff by ensuring that staff understand and follow all safety protocols Special Qualifications Incumbents are required to pass a comprehensive background investigation prior to a formal offer and acceptance of employment. Incumbents must maintain Sheriff's Department or Probation Department security clearance for the facilities where they work. Applicants must have no felony convictions or be on any form of probation. Must be able to pass and maintain background investigation to the satisfaction of the Orange County Sheriff-Coroner. Background screening includes; completing of a Personal History Form, interviewing with a background investigator, fingerprinting and may include a polygraph test. Some of the areas considered in the background screening include prior convictions, traffic violations, drug use and credit problems, employment history, professional references and education verification (i.e. degree, license, or official transcripts. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Evaluation Services (N.A.C.E.S.). The Correctional facilities is a 24-hour, 7 day a week facility, incumbents may be asked to work on weekends, evenings or night shift and holidays Minimum Qualifications Click here to view the minimum qualifications for Pharmacist as well as the physical, mental and environmental conditions. RECRUITMENT PROCESS Human Resource Services (HRS) screens all applications to identify the qualified applicants for the position based on the minimum and desirable knowledge, skills and abilities. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening (Refer/Non Refer): Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applications exhibiting qualifications as listed in the job bulletin will be referred to the next step. Online Assessment (Weighted 100%): Candidates who closely match the ideal candidate profile based on the bulletin requirements will be invited to participate in an online assessment. Candidates will be notified of their test date and access code, if applicable. The most successful candidates will be placed on an eligible list. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List: Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID 19 related requirements. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. Email Notification: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. Applicants will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . Frequently Asked Questions: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Claudia Curiel at(714) 834-2335 or CCuriel@ochca.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: Continuous
Introduction San Joaquin County is seeking an experienced, knowledgeable and public service oriented Chief Deputy Clerk of the Board to provide support and assistance to the Clerk of the Board’s Office. This position is a crucial leadership role responsible for overseeing and supervising staff while providing specialized support to elected and appointed bodies, including the Board of Supervisors, Assessment Appeals Board, Countywide Oversight Board, and City Selection Committee. This position involves executing the full spectrum of Clerk of the Board functions with an emphasis on integrity, technical proficiency, independent judgment, and decision-making. For more information about this career opportunity, including total compensation and benefits, please review the brochure: Chief Deputy Clerk of the Board The following incentives and bonuses may be available for eligible full time new hires Incentives and bonuses are subject to approval by the County Administrator and/or Human Resources. Reimbursement of moving expenses: Actual documented cost of moving to a maximum of $2,000. Costs may include moving expenses, interim housing, and travel expenses related to the move for the candidate and their family. Any approved reimbursement shall be made contingent upon employment, in two incremental payments: the first payment after six months of service, the second after twelve months of service. Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) Background: Potential new hires into this classification are required to successfully pass a background, drug screen and DOJ LiveScan as a condition of employment. Final appointment cannot be made unless the eligible has passed all pre-employment processes. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Assists the Clerk of the Board in the providing support to the Board of Supervisors; attends Board of Supervisors meetings and other Boards and Commissions meetings; assists with proper noticing of meetings; prepares and distributes agenda; takes and transcribes minutes of proceedings for permanent record; calls roll; reads correspondence into the record, marks exhibits, and administers the oath to witnesses when necessary. Assists in the planning, coordinating, and supervising of staff and functions in the department; acts in the absence of the Clerk of the Board; assigns work and evaluates staff as required. Oversees and participates in the receipt and processing of applications, permits, petitions, public records act requests, and appeals to the County. Oversees and maintains rosters of boards and commissions, notifies Clerk of the Board prior to expiration of appointments; advertises vacancies and accepts and processes applications for appointment. Provides assistance and advice to representatives of other departments, agencies, employee organizations, community groups and the public regarding items presented to the Board of Supervisors as required; tracks pending legislative developments, reviews and suggests departmental actions based on new legislation. Provides training to staff, county departments, and public and private agencies in the procedures and processes of the Clerk of the Board. Participates in the development of policies and procedures and forms for the Clerk of the Board; prepares correspondence and various reports; may participate in the development of the department budget. Participates in the general clerical and administrative tasks required to support the Clerk of the Board operation. MINIMUM QUALIFICATIONS DESIRABLE QUALIFICATIONS License: Possession of a valid California driver’s license. Certificates: Possession of a CCB certificate (Certified Clerk of the Board) or CMC certificate (Certified Municipal Clerk) preferred. Education: Graduation from an accredited four year college or university with major course work in public administration, business administration, or related field. AND Experience: One year of responsible supervisory, administrative, or office management experience working with governmental boards and commissions, preferably in a County Clerk of the Board Office. OR Experience: Three years of responsible, high level clerical experience in a County, City, or Municipal Clerk of the Board Office. Substitution: Additional qualifying experience may substitute for the required education on a year for year basis. KNOWLEDGE Policies and procedures of public agencies, including the role of elected officials; laws, policies, and procedures pertaining to the Board of Supervisors, function and organization of county government; current general office practices, procedures and office automation, principles and practices of effective public relations; effective customer service techniques; automated filing and record keeping systems; standard correspondence and report formats; general legal terminology; basic training techniques; federal, state, and local laws, codes, ordinances, regulations, policies; principles of effective supervision and training. ABILITY Coordinate and supervise activities and function of the Clerk of the Board; maintain a high degree of confidentiality, initiative, integrity, accountability and good judgment; communicate clearly and concisely, both orally and in writing; work under pressure and meet deadlines; compose correspondence; deal tactfully and courteously with representative of county departments, outside agencies, the general public, and the press; develop and implement policies and procedures; analyze difficult administrative and personnel problems and make recommendations; respond effectively to inquiries and complaints in sometimes stressful and sensitive situations; utilize a computer and associated software in accomplishment of job assignments; compose meeting minutes and summaries that accurately reflect board actions and intent; establish and maintain effective working relationships with others; PHYSICAL/MENTAL REQUIREMENTS Mobility- frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting- frequently 10 pounds or less; occasionally 5 to 30 pounds; Visual- constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking- frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological- frequent decision making, concentration, and public contact; Special Requirements --some assignments may require working weekends, nights, and/or occasional overtime; Environmental- occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Health Insurance : San Joaquin County provides a comprehensive benefits package to employees of this bargaining unit. The benefits include the option of four medical plans: a Kaiser HMO plan, a Sutter Health Plus HMO plan, and two self-funded PPO plans called the Select Plan and Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of four dental plans: Three through Delta Dental and one through United Health Care-Select Managed Care Direct Compensation Plan. The County pays the full premium for all but one Delta Dental Plan (Buy-up), which the employee pays a slightly higher cost. Dependent coverage is available at the employee’s expense. Vision Insurance : The County provides two vision plan options through Vision Service Plan (VSP). There is no cost for the base plan at employee only coverage. The buy-up plan option has a slightly higher cost. dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate.Regular employees in this unit shall be provided with a supplemental life insurance policy with a face value up to $75,000. Section 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan and dependent care costs. Annual limits are set by the IRS and may change each year. Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. For members of this unit, the County shall make a contribution equal to 1% of the employee’s base salary to the deferred compensation plan. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holiday : 14 paid holidays per year. Vacation Cash-Out : Members shall have the option of purchasing up to eight 8-hour days vacation time once each calendar year from the member’s accumulated vacation with the approval of the County Administrator. Confidential Unit Supplement: : Members of this unit shall receive a supplement of 10% of base salary. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Recruitment Incentives : Upon the request of the Department Head and with the approval of the County Administrator or his designee, the following recruitment incentives may be provided: (a) Reimbursement of moving expenses : Actual documented cost of moving to a maximum of $2,000. Costs may include moving expenses, interim housing, and travel expenses related to the move for the candidate and his/her family. Any approved reimbursement shall be made contingent upon employment, in two incremental payments: the first payment after six months of service, the second after twelve months of service. (b) Vacation Accrual Rate : The San Joaquin County vacation accrual rate consistent with the candidate’s total years of public service. (c) Sick Leave : If the candidate is leaving other employment to accept the San Joaquin County position, credit of the candidate’s actual unreimbursable sick leave hours from the candidate’s last agency will be a maximum of 160 hours. Such hours shall be subject to San Joaquin County’s minimum sick leave cash out options. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Note: County employees who currently receive a cafeteria plan allowance and subsequently transfer, demote or promote from or into the confidential unit shall have the option to either retain their existing cafeteria plan contribution amount or have a one-time option at time of hire of opting for the 10% unrepresented supplement in lieu of retaining their cafeteria allowance. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 5/31/2024 11:59:00 PM
May 07, 2024
Introduction San Joaquin County is seeking an experienced, knowledgeable and public service oriented Chief Deputy Clerk of the Board to provide support and assistance to the Clerk of the Board’s Office. This position is a crucial leadership role responsible for overseeing and supervising staff while providing specialized support to elected and appointed bodies, including the Board of Supervisors, Assessment Appeals Board, Countywide Oversight Board, and City Selection Committee. This position involves executing the full spectrum of Clerk of the Board functions with an emphasis on integrity, technical proficiency, independent judgment, and decision-making. For more information about this career opportunity, including total compensation and benefits, please review the brochure: Chief Deputy Clerk of the Board The following incentives and bonuses may be available for eligible full time new hires Incentives and bonuses are subject to approval by the County Administrator and/or Human Resources. Reimbursement of moving expenses: Actual documented cost of moving to a maximum of $2,000. Costs may include moving expenses, interim housing, and travel expenses related to the move for the candidate and their family. Any approved reimbursement shall be made contingent upon employment, in two incremental payments: the first payment after six months of service, the second after twelve months of service. Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) Background: Potential new hires into this classification are required to successfully pass a background, drug screen and DOJ LiveScan as a condition of employment. Final appointment cannot be made unless the eligible has passed all pre-employment processes. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Assists the Clerk of the Board in the providing support to the Board of Supervisors; attends Board of Supervisors meetings and other Boards and Commissions meetings; assists with proper noticing of meetings; prepares and distributes agenda; takes and transcribes minutes of proceedings for permanent record; calls roll; reads correspondence into the record, marks exhibits, and administers the oath to witnesses when necessary. Assists in the planning, coordinating, and supervising of staff and functions in the department; acts in the absence of the Clerk of the Board; assigns work and evaluates staff as required. Oversees and participates in the receipt and processing of applications, permits, petitions, public records act requests, and appeals to the County. Oversees and maintains rosters of boards and commissions, notifies Clerk of the Board prior to expiration of appointments; advertises vacancies and accepts and processes applications for appointment. Provides assistance and advice to representatives of other departments, agencies, employee organizations, community groups and the public regarding items presented to the Board of Supervisors as required; tracks pending legislative developments, reviews and suggests departmental actions based on new legislation. Provides training to staff, county departments, and public and private agencies in the procedures and processes of the Clerk of the Board. Participates in the development of policies and procedures and forms for the Clerk of the Board; prepares correspondence and various reports; may participate in the development of the department budget. Participates in the general clerical and administrative tasks required to support the Clerk of the Board operation. MINIMUM QUALIFICATIONS DESIRABLE QUALIFICATIONS License: Possession of a valid California driver’s license. Certificates: Possession of a CCB certificate (Certified Clerk of the Board) or CMC certificate (Certified Municipal Clerk) preferred. Education: Graduation from an accredited four year college or university with major course work in public administration, business administration, or related field. AND Experience: One year of responsible supervisory, administrative, or office management experience working with governmental boards and commissions, preferably in a County Clerk of the Board Office. OR Experience: Three years of responsible, high level clerical experience in a County, City, or Municipal Clerk of the Board Office. Substitution: Additional qualifying experience may substitute for the required education on a year for year basis. KNOWLEDGE Policies and procedures of public agencies, including the role of elected officials; laws, policies, and procedures pertaining to the Board of Supervisors, function and organization of county government; current general office practices, procedures and office automation, principles and practices of effective public relations; effective customer service techniques; automated filing and record keeping systems; standard correspondence and report formats; general legal terminology; basic training techniques; federal, state, and local laws, codes, ordinances, regulations, policies; principles of effective supervision and training. ABILITY Coordinate and supervise activities and function of the Clerk of the Board; maintain a high degree of confidentiality, initiative, integrity, accountability and good judgment; communicate clearly and concisely, both orally and in writing; work under pressure and meet deadlines; compose correspondence; deal tactfully and courteously with representative of county departments, outside agencies, the general public, and the press; develop and implement policies and procedures; analyze difficult administrative and personnel problems and make recommendations; respond effectively to inquiries and complaints in sometimes stressful and sensitive situations; utilize a computer and associated software in accomplishment of job assignments; compose meeting minutes and summaries that accurately reflect board actions and intent; establish and maintain effective working relationships with others; PHYSICAL/MENTAL REQUIREMENTS Mobility- frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting- frequently 10 pounds or less; occasionally 5 to 30 pounds; Visual- constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking- frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological- frequent decision making, concentration, and public contact; Special Requirements --some assignments may require working weekends, nights, and/or occasional overtime; Environmental- occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Health Insurance : San Joaquin County provides a comprehensive benefits package to employees of this bargaining unit. The benefits include the option of four medical plans: a Kaiser HMO plan, a Sutter Health Plus HMO plan, and two self-funded PPO plans called the Select Plan and Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of four dental plans: Three through Delta Dental and one through United Health Care-Select Managed Care Direct Compensation Plan. The County pays the full premium for all but one Delta Dental Plan (Buy-up), which the employee pays a slightly higher cost. Dependent coverage is available at the employee’s expense. Vision Insurance : The County provides two vision plan options through Vision Service Plan (VSP). There is no cost for the base plan at employee only coverage. The buy-up plan option has a slightly higher cost. dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate.Regular employees in this unit shall be provided with a supplemental life insurance policy with a face value up to $75,000. Section 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan and dependent care costs. Annual limits are set by the IRS and may change each year. Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. For members of this unit, the County shall make a contribution equal to 1% of the employee’s base salary to the deferred compensation plan. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holiday : 14 paid holidays per year. Vacation Cash-Out : Members shall have the option of purchasing up to eight 8-hour days vacation time once each calendar year from the member’s accumulated vacation with the approval of the County Administrator. Confidential Unit Supplement: : Members of this unit shall receive a supplement of 10% of base salary. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Recruitment Incentives : Upon the request of the Department Head and with the approval of the County Administrator or his designee, the following recruitment incentives may be provided: (a) Reimbursement of moving expenses : Actual documented cost of moving to a maximum of $2,000. Costs may include moving expenses, interim housing, and travel expenses related to the move for the candidate and his/her family. Any approved reimbursement shall be made contingent upon employment, in two incremental payments: the first payment after six months of service, the second after twelve months of service. (b) Vacation Accrual Rate : The San Joaquin County vacation accrual rate consistent with the candidate’s total years of public service. (c) Sick Leave : If the candidate is leaving other employment to accept the San Joaquin County position, credit of the candidate’s actual unreimbursable sick leave hours from the candidate’s last agency will be a maximum of 160 hours. Such hours shall be subject to San Joaquin County’s minimum sick leave cash out options. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Note: County employees who currently receive a cafeteria plan allowance and subsequently transfer, demote or promote from or into the confidential unit shall have the option to either retain their existing cafeteria plan contribution amount or have a one-time option at time of hire of opting for the 10% unrepresented supplement in lieu of retaining their cafeteria allowance. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 5/31/2024 11:59:00 PM