CITY OF SANTA ANA, CA
Santa Ana, California, United States
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. The City of Santa Ana is currently accepting applications for the Administrative/ Senior Administrative Internship program. The internship requires up to 19 hours of work per week. The program seeks dedicated students who, through their academic achievement and employment history, have demonstrated high potential for an administrative career in local government. It offers undergraduate students the opportunity to understand and gain experience working for a government agency. Graduates of the Administrative Internship Program have gone on to successful careers as professionals in a variety of public service agencies. There are currently vacancies in the City Clerk's Office, Planning and Building Department, and Public Works Department. Applicants from this recruitment may also be used for future vacancies in any department within the City. PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses, and phone numbers of three references, one of which must be a current or former professor (you may list these in the "References" section of the application or attach a list) Proof of current school enrollment in an accredited curriculum. Please attach a copy of your unofficial transcripts which lists your name, your school's name, your major, and the classes in which you are CURRENTLY/ACTIVELY enrolled. ( i.e. Spring 2024 semester/quarter ) Essential Functions Include But Are Not Limited To CITYWIDE TYPICAL DUTIES INCLUDE: Conduct surveys, research, data input, and data analysis utilizing Excel, Word and PowerPoint. Prepare informational material for public presentations. May prepare financial data reports and other related reports as requested. Special projects as assigned. IF ASSIGNED TO THE PLANNING AND BUILDING AGENCY, DUTIES MAY ALSO INCLUDE: Assists members of management and technical staff by performing basic administrative assignments Prepares a wide variety of written materials, including correspondence, reports, surveys, visual aides, procedure guides, and instructions Answers requests for information Review and revise Planning and Building webpages, electronic forms, and informational material Assist with record management, general office duties, and a variety of research projects May review minor planning applications, projects, and post site inspection notices Provide support for agency policies and program development Special projects as assigned IF ASSIGNED TO THE CITY MANAGER'S OFFICE, DUTIES MAY ALSO INCLUDE: Develops, manages, and implements social media posts and content across various platforms Responds with courtesy and professionalism to inquiries and requests for information from members of the public throughout various social media platforms Assists with preparing creative materials such as monthly newsletters, media advisories and press releases, reports, social media postings and other marketing materials Monitors social media platforms for trending topics, ideas, feedback, and content Implements outreach strategies and promotional campaigns to spread awareness about city programs and resources through various platforms IF ASSIGNED TO COMMUNITY DEVELOPMENT AGENCY, DUTIES MAY ALSO INCLUDE: Greet walk in customers with general questions about the housing assistance program Answer incoming calls in a professional and courteous manner Prepare Housing Authority packets Request Duplication services IF ASSIGNED TO CITY CLERK'S OFFICE, DUTIES MAY ALSO INCLUDE: Greet and assist walk-in customers Answer incoming calls and requests for information Perform pre- and post-City Council meeting duties (set-up, clean-up, record filing, etc.) Utilize various software systems (Laserfiche, OneMeeting) IF ASSIGNED TO PARKS, RECREATION, AND COMMUNITY SERVICES AGENCY, DUTIES MAY ALSO INCLUDE: Assist with data input from participants who enroll in City’s programming Handles updates to Computer software - Civic Rec Helps answer phones and emails to provide information to the public Helps handle recruitment with the Aquatics team - tracking sheets for the participants for the hiring process CHARACTERISTICS OF SUCCESSFUL PERFORMERS Candidates shall have a strong interest in local government; be at ease in dealing with the public and handling complaints from residents with tact and diplomacy; be detail-oriented, organized, have good time-management skills within a vibrant work environment and seek answers should none be obvious. Candidates must be flexible, have good verbal and written communication skills, computer skills and work well with others and with minimal supervision. Minimum Qualifications Current enrollment in a college or university generally at an undergraduate level with a current GPA of 2.5 or higher. Strong computer skills and knowledge of software programs, such as Microsoft Word, Excel, and PowerPoint. Ability to work up to 19 hours per week which may include weekends, hours may vary. Some positions may require possession and retention of a valid California Class C driver's license. Prior to appointment, interns assigned to the Police Department will be required to complete and pass a thorough police background investigation. Bilingual fluency in English and Spanish or Vietnamese is highly desirable. Selection Process Applicants are required to complete and submit a City application form and answer the supplemental questions online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide . PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses and phone numbers of three references (you may list these in the "References" section of the application or attach a list) Unofficial Transcripts showing you are currently enrolled in a college or university (Freshman or Sophomore level). Your transcripts MUST list your name, your school's name, the classes in which you are enrolled for the Spring 2024 semester/quarter , and your current GPA). The Human Resources Department will review all applications and materials submitted. Those candidates who possess the most pertinent qualifications may be invited for an oral interview by the hiring department. If you have any questions related to the application, please contact the Recruitment Team at (714) 647-5001, or by email at Careers@santa-ana.org Candidates given a job offer will be required to pass a medical exam and a background records check. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Part-Time employees accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked up to a maximum accrual of 6 days or 48 hours. Employees are eligible to use 3 days or 24 hours of accrued paid sick leave in a 12-month period. For additional information please visit the Department of Industrial Relations Website: www.dir.ca.gov/dlse/Paid_Sick_Leave.htm Closing Date/Time:
Mar 07, 2024
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. The City of Santa Ana is currently accepting applications for the Administrative/ Senior Administrative Internship program. The internship requires up to 19 hours of work per week. The program seeks dedicated students who, through their academic achievement and employment history, have demonstrated high potential for an administrative career in local government. It offers undergraduate students the opportunity to understand and gain experience working for a government agency. Graduates of the Administrative Internship Program have gone on to successful careers as professionals in a variety of public service agencies. There are currently vacancies in the City Clerk's Office, Planning and Building Department, and Public Works Department. Applicants from this recruitment may also be used for future vacancies in any department within the City. PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses, and phone numbers of three references, one of which must be a current or former professor (you may list these in the "References" section of the application or attach a list) Proof of current school enrollment in an accredited curriculum. Please attach a copy of your unofficial transcripts which lists your name, your school's name, your major, and the classes in which you are CURRENTLY/ACTIVELY enrolled. ( i.e. Spring 2024 semester/quarter ) Essential Functions Include But Are Not Limited To CITYWIDE TYPICAL DUTIES INCLUDE: Conduct surveys, research, data input, and data analysis utilizing Excel, Word and PowerPoint. Prepare informational material for public presentations. May prepare financial data reports and other related reports as requested. Special projects as assigned. IF ASSIGNED TO THE PLANNING AND BUILDING AGENCY, DUTIES MAY ALSO INCLUDE: Assists members of management and technical staff by performing basic administrative assignments Prepares a wide variety of written materials, including correspondence, reports, surveys, visual aides, procedure guides, and instructions Answers requests for information Review and revise Planning and Building webpages, electronic forms, and informational material Assist with record management, general office duties, and a variety of research projects May review minor planning applications, projects, and post site inspection notices Provide support for agency policies and program development Special projects as assigned IF ASSIGNED TO THE CITY MANAGER'S OFFICE, DUTIES MAY ALSO INCLUDE: Develops, manages, and implements social media posts and content across various platforms Responds with courtesy and professionalism to inquiries and requests for information from members of the public throughout various social media platforms Assists with preparing creative materials such as monthly newsletters, media advisories and press releases, reports, social media postings and other marketing materials Monitors social media platforms for trending topics, ideas, feedback, and content Implements outreach strategies and promotional campaigns to spread awareness about city programs and resources through various platforms IF ASSIGNED TO COMMUNITY DEVELOPMENT AGENCY, DUTIES MAY ALSO INCLUDE: Greet walk in customers with general questions about the housing assistance program Answer incoming calls in a professional and courteous manner Prepare Housing Authority packets Request Duplication services IF ASSIGNED TO CITY CLERK'S OFFICE, DUTIES MAY ALSO INCLUDE: Greet and assist walk-in customers Answer incoming calls and requests for information Perform pre- and post-City Council meeting duties (set-up, clean-up, record filing, etc.) Utilize various software systems (Laserfiche, OneMeeting) IF ASSIGNED TO PARKS, RECREATION, AND COMMUNITY SERVICES AGENCY, DUTIES MAY ALSO INCLUDE: Assist with data input from participants who enroll in City’s programming Handles updates to Computer software - Civic Rec Helps answer phones and emails to provide information to the public Helps handle recruitment with the Aquatics team - tracking sheets for the participants for the hiring process CHARACTERISTICS OF SUCCESSFUL PERFORMERS Candidates shall have a strong interest in local government; be at ease in dealing with the public and handling complaints from residents with tact and diplomacy; be detail-oriented, organized, have good time-management skills within a vibrant work environment and seek answers should none be obvious. Candidates must be flexible, have good verbal and written communication skills, computer skills and work well with others and with minimal supervision. Minimum Qualifications Current enrollment in a college or university generally at an undergraduate level with a current GPA of 2.5 or higher. Strong computer skills and knowledge of software programs, such as Microsoft Word, Excel, and PowerPoint. Ability to work up to 19 hours per week which may include weekends, hours may vary. Some positions may require possession and retention of a valid California Class C driver's license. Prior to appointment, interns assigned to the Police Department will be required to complete and pass a thorough police background investigation. Bilingual fluency in English and Spanish or Vietnamese is highly desirable. Selection Process Applicants are required to complete and submit a City application form and answer the supplemental questions online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide . PLEASE ATTACH OR INCLUDE THE FOLLOWING DOCUMENTS TO YOUR ONLINE APPLICATION. IF YOU DO NOT ATTACH, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE: References - List names, addresses and phone numbers of three references (you may list these in the "References" section of the application or attach a list) Unofficial Transcripts showing you are currently enrolled in a college or university (Freshman or Sophomore level). Your transcripts MUST list your name, your school's name, the classes in which you are enrolled for the Spring 2024 semester/quarter , and your current GPA). The Human Resources Department will review all applications and materials submitted. Those candidates who possess the most pertinent qualifications may be invited for an oral interview by the hiring department. If you have any questions related to the application, please contact the Recruitment Team at (714) 647-5001, or by email at Careers@santa-ana.org Candidates given a job offer will be required to pass a medical exam and a background records check. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Part-Time employees accrue paid sick leave at the rate of one (1) hour of paid sick leave for every thirty (30) hours worked up to a maximum accrual of 6 days or 48 hours. Employees are eligible to use 3 days or 24 hours of accrued paid sick leave in a 12-month period. For additional information please visit the Department of Industrial Relations Website: www.dir.ca.gov/dlse/Paid_Sick_Leave.htm Closing Date/Time:
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: Finance The Finance Department administers the financial affairs of the City of Santa Clara, including City-owned public utilities. The department is comprised of five divisions, Administrative Services, Budget and Treasury, Accounting, Municipal Services, and Purchasing. Together these divisions carry out the mission of the Finance Department to ensure that the financial/fiscal activities of the City are performed, recorded, and presented in compliance with professional and ethical standards. Silicon Valley Power Since 1896, Silicon Valley Power (SVP) has provided electricity for residents and businesses in Santa Clara. The Electric Department has a budgeted staff of 198 employees who provide such diverse services as operating, maintaining and dispatching electric service, engineering, system planning, administrative and financial management, marketing, customer services, power trading, outdoor Wi-Fi services and dark fiber leasing services, all of which work together to make SVP successful for the City and its residents. Water and Sewer Utilities The Water and Sewer Utilities Department is a utility enterprise that provides planning, design, construction, maintenance, and operation of the City's water distribution system, sewer collection system, and recycled water system. For more information about Water and Sewer Utilities please visit the department website . The Positions: Finance : Municipal Services Division-Student Intern II/III The Municipal Services Intern will have the opportunity to gain experience working with Utility Billing and Business Tax Systems and Procedures. The Municipal Services Intern will work directly under the supervision of a Senior Customer Service Representative and/or Customer Service Supervisor. Key responsibilities may include: Assist with utility monthly billing audit preparation Update and maintain billing data and enter service orders into the utility billing system Assist with intake of Business Tax Affidavits and renewal licenses Assist in processing various revenue streams for account receivables May assist customers through various communication channels including email and phone inquiries Prepares a variety of correspondence and reports related to business tax, billing issues, and adjustments Provide administrative support for both Utility and Business Tax programs using the city’s electronic document filing system. The intern may also assist with various special projects for both Utility and Business Tax programs Silicon Valley Power Engineering Assistant - Student Intern II/III The City of Santa Clara Electric Utility Department is currently seeking candidates for Engineering Assistant Interns. These positions are an opportunity for students who pursuing a degree in engineering and are interested in working in the Electric Utility Industry. These positions will provide students with diverse job experience through working on a variety of tasks and projects. Common tasks will include assisting with the research and creation of standards and specifications, creating cost estimates and supporting senior staff as needs arise. The hours are part-time (within the hours of 8:00 AM and 5:00 PM, Monday through Friday). The ideal candidate would be able to work 10-20 hours per week. As a position with the goal of learning from senior staff this position will be on-site. This intern position will directly support engineering activities in the Electric Department. The intern will work with various Electric Utility staff to complete tasks and projects. Assistance with research and creation of standards and specifications Organize file folders and project directories. Assist in review of Public Works specifications and bids Conduct Field measurements, assist with utility design activities, and update record drawings; Assist in the review of plans and specifications for compliance with City rules and regulations and City engineering standards; Provide support for engineering projects including filing and data entry; Assist with digitalizing engineering documents and records Research past projects to create historical cost sheets for further cost estimates Assist in close out portion of projects to cleanup files for archiving Assist with electrical load research Assist with renewable power records and mapping. Other duties as assigned commensurate with experience and education. Customer Engagement Division Student Intern I/II The Customer Engagement Group is responsible for community outreach, customer relations and implementation of customer programs that include renewable energy, electrification initiatives, emobility, and energy efficiency. Work in a team environment to achieve common goals; evaluate situations and policy, identify problems, and exercise sound independent judgment within established guidelines. Interest in sustainability careers/green careers preferred. Typical duties include but are not limited to: Staff public facing events Answer and field inquiries Marketing research and outreach Social media content creation and outreach materials Process rebates: energy efficiency, electrification, and electric vehicle infrastructure Resources and Compliance Student Intern II/III Learn about renewable energy purchasing, energy trading, resource planning, and legislative/regulatory policy. Sustainability Student Intern II/III Assist with policy, programs, community outreach and implementation of Climate Action Plan strategies. Finance and Administration Student Intern II/III Dive into data analytics, financial transactions, and budgetary research. Legal Student Intern III Assist with legal research and contract review on public law and electric utility issues Water and Sewer Utilities Compliance Division Student Intern II/III This intern position will directly support environmental activities in the Water & Sewer Utilities Department. The intern will work closely with Compliance staff and/or Managers assists in the review of plans and files for regulatory compliance and recycled water, assists with implementing requirements related to stormwater, sanitary sewer and operating permits, conduct drinking water quality field samples and measurements, assists with developing environmental programs, assists with occupational/environmental safety program development and/or implementation, and provides administrative support for compliance programs including but not limited to filing and data entry. The intern may also complete various projects for both water and sewer utilities. Engineering Division Student Intern II/III This intern position will directly support engineering activities in the Water & Sewer Utilities Department. Duties include but are not limited to: • Assist in the review of plans and specifications for compliance with City rules and regulations and City engineering standards; • Conduct field measurements, data collection and engineering studies; • Assist with utility design and update record drawings; • Develop cost estimates, collect and calculate water system data; and • Provide administrative support for engineering projects including filing and data entry. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. As an as-needed employee, this is an "at-will" position and there is no guarantee of hours. Hours are limited to 999 in a fiscal year or 960 hours in a fiscal year for retired CalPERS annuitants. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESDIES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties To view the complete list of duties, view the class specifications: - Student Intern I - Student Intern II - Student Intern III Minimum Qualifications Education and Experience: - Student Intern I: Current enrollment in a high school or an alternative vocational high-school working toward high school equivalency with the minimum completion of the 10th grade. - Student Intern II: Current enrollment in an accredited college or university in an undergraduate program. - Student Intern III: Current enrollment in an accredited college or university for completion of a Master’s degree. Acceptable Substitution: None. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to test. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: Knowledge and ability to use computers and its related applications. Ability to: Ability to establish and maintain effective working relations with others. Ability to carry out oral and written instructions. Ability to communicate effectively, both orally and in writing. Salary Range: Student Intern I - $17.20 -$18.72 Student Intern II - $20.15 - $24.50 Student Intern III - $23.17 - $28.18 Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter expressing your interest to work as an intern and why you are specifically interested in the internship opportunity with SVP, 2) Resume, 3) Upload your verification of course/program enrollment or proof of Summer/Fall enrollment. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This position is continuous or open until filled: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov .
Mar 08, 2024
Intern
Description The Department: Finance The Finance Department administers the financial affairs of the City of Santa Clara, including City-owned public utilities. The department is comprised of five divisions, Administrative Services, Budget and Treasury, Accounting, Municipal Services, and Purchasing. Together these divisions carry out the mission of the Finance Department to ensure that the financial/fiscal activities of the City are performed, recorded, and presented in compliance with professional and ethical standards. Silicon Valley Power Since 1896, Silicon Valley Power (SVP) has provided electricity for residents and businesses in Santa Clara. The Electric Department has a budgeted staff of 198 employees who provide such diverse services as operating, maintaining and dispatching electric service, engineering, system planning, administrative and financial management, marketing, customer services, power trading, outdoor Wi-Fi services and dark fiber leasing services, all of which work together to make SVP successful for the City and its residents. Water and Sewer Utilities The Water and Sewer Utilities Department is a utility enterprise that provides planning, design, construction, maintenance, and operation of the City's water distribution system, sewer collection system, and recycled water system. For more information about Water and Sewer Utilities please visit the department website . The Positions: Finance : Municipal Services Division-Student Intern II/III The Municipal Services Intern will have the opportunity to gain experience working with Utility Billing and Business Tax Systems and Procedures. The Municipal Services Intern will work directly under the supervision of a Senior Customer Service Representative and/or Customer Service Supervisor. Key responsibilities may include: Assist with utility monthly billing audit preparation Update and maintain billing data and enter service orders into the utility billing system Assist with intake of Business Tax Affidavits and renewal licenses Assist in processing various revenue streams for account receivables May assist customers through various communication channels including email and phone inquiries Prepares a variety of correspondence and reports related to business tax, billing issues, and adjustments Provide administrative support for both Utility and Business Tax programs using the city’s electronic document filing system. The intern may also assist with various special projects for both Utility and Business Tax programs Silicon Valley Power Engineering Assistant - Student Intern II/III The City of Santa Clara Electric Utility Department is currently seeking candidates for Engineering Assistant Interns. These positions are an opportunity for students who pursuing a degree in engineering and are interested in working in the Electric Utility Industry. These positions will provide students with diverse job experience through working on a variety of tasks and projects. Common tasks will include assisting with the research and creation of standards and specifications, creating cost estimates and supporting senior staff as needs arise. The hours are part-time (within the hours of 8:00 AM and 5:00 PM, Monday through Friday). The ideal candidate would be able to work 10-20 hours per week. As a position with the goal of learning from senior staff this position will be on-site. This intern position will directly support engineering activities in the Electric Department. The intern will work with various Electric Utility staff to complete tasks and projects. Assistance with research and creation of standards and specifications Organize file folders and project directories. Assist in review of Public Works specifications and bids Conduct Field measurements, assist with utility design activities, and update record drawings; Assist in the review of plans and specifications for compliance with City rules and regulations and City engineering standards; Provide support for engineering projects including filing and data entry; Assist with digitalizing engineering documents and records Research past projects to create historical cost sheets for further cost estimates Assist in close out portion of projects to cleanup files for archiving Assist with electrical load research Assist with renewable power records and mapping. Other duties as assigned commensurate with experience and education. Customer Engagement Division Student Intern I/II The Customer Engagement Group is responsible for community outreach, customer relations and implementation of customer programs that include renewable energy, electrification initiatives, emobility, and energy efficiency. Work in a team environment to achieve common goals; evaluate situations and policy, identify problems, and exercise sound independent judgment within established guidelines. Interest in sustainability careers/green careers preferred. Typical duties include but are not limited to: Staff public facing events Answer and field inquiries Marketing research and outreach Social media content creation and outreach materials Process rebates: energy efficiency, electrification, and electric vehicle infrastructure Resources and Compliance Student Intern II/III Learn about renewable energy purchasing, energy trading, resource planning, and legislative/regulatory policy. Sustainability Student Intern II/III Assist with policy, programs, community outreach and implementation of Climate Action Plan strategies. Finance and Administration Student Intern II/III Dive into data analytics, financial transactions, and budgetary research. Legal Student Intern III Assist with legal research and contract review on public law and electric utility issues Water and Sewer Utilities Compliance Division Student Intern II/III This intern position will directly support environmental activities in the Water & Sewer Utilities Department. The intern will work closely with Compliance staff and/or Managers assists in the review of plans and files for regulatory compliance and recycled water, assists with implementing requirements related to stormwater, sanitary sewer and operating permits, conduct drinking water quality field samples and measurements, assists with developing environmental programs, assists with occupational/environmental safety program development and/or implementation, and provides administrative support for compliance programs including but not limited to filing and data entry. The intern may also complete various projects for both water and sewer utilities. Engineering Division Student Intern II/III This intern position will directly support engineering activities in the Water & Sewer Utilities Department. Duties include but are not limited to: • Assist in the review of plans and specifications for compliance with City rules and regulations and City engineering standards; • Conduct field measurements, data collection and engineering studies; • Assist with utility design and update record drawings; • Develop cost estimates, collect and calculate water system data; and • Provide administrative support for engineering projects including filing and data entry. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. As an as-needed employee, this is an "at-will" position and there is no guarantee of hours. Hours are limited to 999 in a fiscal year or 960 hours in a fiscal year for retired CalPERS annuitants. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESDIES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties To view the complete list of duties, view the class specifications: - Student Intern I - Student Intern II - Student Intern III Minimum Qualifications Education and Experience: - Student Intern I: Current enrollment in a high school or an alternative vocational high-school working toward high school equivalency with the minimum completion of the 10th grade. - Student Intern II: Current enrollment in an accredited college or university in an undergraduate program. - Student Intern III: Current enrollment in an accredited college or university for completion of a Master’s degree. Acceptable Substitution: None. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to test. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: Knowledge and ability to use computers and its related applications. Ability to: Ability to establish and maintain effective working relations with others. Ability to carry out oral and written instructions. Ability to communicate effectively, both orally and in writing. Salary Range: Student Intern I - $17.20 -$18.72 Student Intern II - $20.15 - $24.50 Student Intern III - $23.17 - $28.18 Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter expressing your interest to work as an intern and why you are specifically interested in the internship opportunity with SVP, 2) Resume, 3) Upload your verification of course/program enrollment or proof of Summer/Fall enrollment. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This position is continuous or open until filled: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov .
Solano County, CA
Fairfield, California, United States
This recruitment is intended to fill College Intern (Extra-Help) position. Extra-help employees do not have rights to a regular position or continued employment and are excluded from civil service. The hours worked may be part-time or full-time, but hours cannot exceed more than 999 hours in a fiscal year. Note: All CalPERS retirees applying for Extra Help positions must meet CalPERS post retirement employment requirements. Work must be performed for a limited duration and retiree annuitant may not work more than 960 hours per fiscal year. POSITION REQUIREMENTS Education: Current enrollment in an accredited college or university. Click here for College Intern Job Description College Intern positions offer college students practical work experience through projects, which are related to the student’s field of study. College Students employed in this class may be assigned to various County departments. This recruitment will be use to fill all current and future positions. The Salary range is from $17.50 - $23.25 depending on College Units completed. Lower Level - completion of 0 to 59 semester units (0 to 89-quarter units) $17.50 Upper Level - completion of at least 60 semester units (90-quarter units). $20.00 Graduate Level - Actively enrolled in a Master’s Degree Program. $23.25 4/11/2024 - 5:00pm - First application review deadline to submit application and required documents. 5/02/2024 - 5:00pm - Final review deadline to submit application and required documents. Based on the information provided in the application documents, the most qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a supplemental questionnaire assessment, and an oral board exam. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. Essential Duties Duties will vary depending on the department to which the student is assigned and may include but are not limited to the following: Learns to assist with technical or professional work. Learns to provide information to the public. Learns to conduct studies, gather and analyze research data using standardized procedures. Participates in assignments related to agency organization, procedures, and budget requirements; gathers tabulates and analyzes data for studies using computers and assists in developing presentations, charts, spreadsheets and other documents and materials. Learns to prepare appropriate documentation for activities including administrative reports, progress reports, completion of forms or other work products. Learns to interpret agency policies, rules and regulations. Acts as a resource to other departments by providing or researching information or referring to other organizations, agencies, programs and individuals in the course of assigned duties. Attends and participates in standard activities such as staff meetings, in-service training, and workshops. Position Requirements Knowledge of: Basic goals and principles of Public Administration. General principles of organization, administration and management. Methods used in budget and administrative analysis. Skills to: Operate office equipment including a personal computer, copy and fax machines and printers. Ability to: Learn to research, comprehend, interpret, and apply laws/legislation, rules, regulations, procedures, and related information; comply with laws, regulations, and professional practices. Learn to collect and analyze data to establish/identify needs and evaluate program effectiveness. Learn to initiate studies and prepare reports on administrative issues. Plan, organize, and prioritize daily assignments and work activities. Use computer assistance to gather and analyze data. Maintain accurate records and document actions taken; use proper grammar, spelling, and punctuation. Effectively communicate and interact with County management staff, department managers, the general public, and all other groups involved in the activities of the department both orally and in writing; communicate effectively with people of diverse socioeconomic backgrounds and temperaments. Demonstrate tact and diplomacy; establish and maintain cooperative working relationships. Supplemental Information SPECIAL REQUIREMENTS Possession of a valid Class C California Driver's License may be required. Proof of enrollment in an accredited college or university must be provided. SUPPLEMENTAL INFORMATION Independent travel may be required. Incumbents may not work more than 999 hours per fiscal year; unless approved by appropriate authority. HOW TO APPLY Please visit the County of Solano website, www.jobsatsolanocounty.com , to apply. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the final filing date. Be sure to include the recruitment title (Health Services Manager - Senior) and the recruitment number (23-137170-E1) in your email or fax. Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS A Bachelor’s Degree is required for this position. All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying the date and degree conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the final filing date will be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Health Services Manager - Senior) and the recruitment number (23-137170-E1) in your email or fax. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more, view our benefits summary . Closing Date/Time: 5/2/2024 12:00 AM Pacific
Apr 01, 2024
Full Time
This recruitment is intended to fill College Intern (Extra-Help) position. Extra-help employees do not have rights to a regular position or continued employment and are excluded from civil service. The hours worked may be part-time or full-time, but hours cannot exceed more than 999 hours in a fiscal year. Note: All CalPERS retirees applying for Extra Help positions must meet CalPERS post retirement employment requirements. Work must be performed for a limited duration and retiree annuitant may not work more than 960 hours per fiscal year. POSITION REQUIREMENTS Education: Current enrollment in an accredited college or university. Click here for College Intern Job Description College Intern positions offer college students practical work experience through projects, which are related to the student’s field of study. College Students employed in this class may be assigned to various County departments. This recruitment will be use to fill all current and future positions. The Salary range is from $17.50 - $23.25 depending on College Units completed. Lower Level - completion of 0 to 59 semester units (0 to 89-quarter units) $17.50 Upper Level - completion of at least 60 semester units (90-quarter units). $20.00 Graduate Level - Actively enrolled in a Master’s Degree Program. $23.25 4/11/2024 - 5:00pm - First application review deadline to submit application and required documents. 5/02/2024 - 5:00pm - Final review deadline to submit application and required documents. Based on the information provided in the application documents, the most qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a supplemental questionnaire assessment, and an oral board exam. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. Essential Duties Duties will vary depending on the department to which the student is assigned and may include but are not limited to the following: Learns to assist with technical or professional work. Learns to provide information to the public. Learns to conduct studies, gather and analyze research data using standardized procedures. Participates in assignments related to agency organization, procedures, and budget requirements; gathers tabulates and analyzes data for studies using computers and assists in developing presentations, charts, spreadsheets and other documents and materials. Learns to prepare appropriate documentation for activities including administrative reports, progress reports, completion of forms or other work products. Learns to interpret agency policies, rules and regulations. Acts as a resource to other departments by providing or researching information or referring to other organizations, agencies, programs and individuals in the course of assigned duties. Attends and participates in standard activities such as staff meetings, in-service training, and workshops. Position Requirements Knowledge of: Basic goals and principles of Public Administration. General principles of organization, administration and management. Methods used in budget and administrative analysis. Skills to: Operate office equipment including a personal computer, copy and fax machines and printers. Ability to: Learn to research, comprehend, interpret, and apply laws/legislation, rules, regulations, procedures, and related information; comply with laws, regulations, and professional practices. Learn to collect and analyze data to establish/identify needs and evaluate program effectiveness. Learn to initiate studies and prepare reports on administrative issues. Plan, organize, and prioritize daily assignments and work activities. Use computer assistance to gather and analyze data. Maintain accurate records and document actions taken; use proper grammar, spelling, and punctuation. Effectively communicate and interact with County management staff, department managers, the general public, and all other groups involved in the activities of the department both orally and in writing; communicate effectively with people of diverse socioeconomic backgrounds and temperaments. Demonstrate tact and diplomacy; establish and maintain cooperative working relationships. Supplemental Information SPECIAL REQUIREMENTS Possession of a valid Class C California Driver's License may be required. Proof of enrollment in an accredited college or university must be provided. SUPPLEMENTAL INFORMATION Independent travel may be required. Incumbents may not work more than 999 hours per fiscal year; unless approved by appropriate authority. HOW TO APPLY Please visit the County of Solano website, www.jobsatsolanocounty.com , to apply. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the final filing date. Be sure to include the recruitment title (Health Services Manager - Senior) and the recruitment number (23-137170-E1) in your email or fax. Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS A Bachelor’s Degree is required for this position. All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying the date and degree conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the final filing date will be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Health Services Manager - Senior) and the recruitment number (23-137170-E1) in your email or fax. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more, view our benefits summary . Closing Date/Time: 5/2/2024 12:00 AM Pacific
CITY OF SUNNYVALE, CA
Sunnyvale, California, United States
Description DEPARTMENT OF PUBLIC WORKS Engineering Division - Land Development Transportation & Traffic Division PART-TIME INTERNSHIP OPPORTUNITY Starting Date: May-June 2024 timeframe A paid intern position is available with the Engineering Division - Land Development Section. Candidates will also be considered for an open summer full-time intern position with the Transportation and Traffic Division. The position is an excellent opportunity for a College Sophomore, Junior, Senior, or Graduate Student wishing to obtain work experience in the Civil Engineering field. This internship will involve office work and some field visits. Selected individuals must be on-site at the City of Sunnyvale (City Hall). Working conditions are subject to change depending on public health orders. Enrichment Opportunities Learn basic principles and practices of civil engineering as related to land development, including the California Subdivision Map Act, or related to transportation planning and traffic engineering. Gain work experience and insight into local government work specific to your area of interest and educational background. Assist City staff on review of development projects, which may include design and construction inspection. Hours: Engineering Division: Hours are flexible; a minimum of 16 hours per week is highly desired with a maximum of 25 hours per week year-long. The selected candidate for this position will work under the supervision of a higher level supervisor on weekdays between the hours of 8:00 a.m. and 5:00 p.m. Transportation & Traffic Division: Eight hours a day, five days a week over the summer months. The selected candidate for this position will work under the supervision of a higher level supervisor on weekdays between the hours of 8:00 a.m. and 5:00 p.m. Essential Job Functions (May include, but are not limited to, the following): Conduct record research and field investigations related to development projects. Compute appropriate fee calculations and review of project cost estimates. Create exhibits and details using GIS and/or AutoCAD. Review and process minor encroachment permits. Provide information regarding existing infrastructure to the general public at the counter, over the telephone, and by computer. Assist in field inspections with Public Works Construction Inspector. Assist Engineering staff with other duties as desired, including some administrative tasks as needed. Public interaction, with regards to “public service” policies. Candidate is expected to conduct him/herself in a highly professional manner at all times while representing the City. Other responsibilities if selected for the Transportation and Traffic Division, may include: Collect traffic data and conduct field observations. Perform transportation analyses and studies. Assist City staff in preparation and review of signing/striping plans, traffic signal and construction plans, and Temporary Traffic Control Plans. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, and turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine motor coordination when using a computer keyboard. Near vision is required when reading plans, written reports and other documents, and far vision is required when performing field work. The need to lift, carry and push tools, equipment and supplies weighing up to 25 pounds is also required. The job duties may expose the employee to the outdoors, which may include exposure to fumes, dust, allergens, and air contaminants. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications College Sophomore, Junior, Senior or Graduate Student having completed at least one course in Civil Engineering. Positive work attitude, reliable and responsible. Good communication and writing skills Proficient computer skills with basic knowledge of MS Word, Excel, Access, Project and AutoCAD. GIS experience is a plus. Good organizational skills, detail-oriented and good record keeper. Interest in Civil Engineering and willingness to learn. Willingness to travel to various sites within the City utilizing City of Sunnyvale Vehicle. License/Certificates: Possession and continued maintenance of a valid California class C driver's license and a safe driving record. Application and Selection Process APPLICATION PROCESS If you are interested in this opportunity, please submit your online City of Sunnyvale employment application, responses to the supplemental questions, a cover letter and resume to the Department of Human Resources. Electronic applications and required documents may be submitted on-line through the City's employment page; go to Sunnyvale.ca.gov, Search: Jobs. This position is open continuous. Applications will be accepted on a continuous basis. This recruitment may close at any time without notice . Candidates are asked to fully describe any training, education, experience and/or skills relevant to this position. Resumes are not accepted in lieu of the application, please do not indicate "see resume". SELECTION PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education. Individuals with the best match to the position may be invited to participate in an interview. Candidate(s) selected for hire will be required to submit a copy of their current California Department of Motor Vehicles (DMV) record printout . To obtain a copy, you can go to the DMV website at http://www.dmv.ca.gov/portal/dmv/detail/online/dr to purchase your record on-line for $2.00. INFORMATION ABOUT PROOF OF EDUCATION/COURSE ENROLLMENT Candidates are required to submit/attach proof of education (i.e., original copy of class schedule or transcripts with the application. Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check as well as a medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing. ADDITIONAL INFORMATION For additional information regarding this employment opportunity, contact Arnold Chu, Assistant City Engineer at achu@sunnyvale.ca.gov . For information relating to the application process contact Faye Brand, Human Resources Technician at (408) 730-3015 or email: fbrand@sunnyvale.ca.gov . The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. No City benefits are offered with this Temporary Position. Closing Date/Time: Continuous
Mar 23, 2024
Full Time
Description DEPARTMENT OF PUBLIC WORKS Engineering Division - Land Development Transportation & Traffic Division PART-TIME INTERNSHIP OPPORTUNITY Starting Date: May-June 2024 timeframe A paid intern position is available with the Engineering Division - Land Development Section. Candidates will also be considered for an open summer full-time intern position with the Transportation and Traffic Division. The position is an excellent opportunity for a College Sophomore, Junior, Senior, or Graduate Student wishing to obtain work experience in the Civil Engineering field. This internship will involve office work and some field visits. Selected individuals must be on-site at the City of Sunnyvale (City Hall). Working conditions are subject to change depending on public health orders. Enrichment Opportunities Learn basic principles and practices of civil engineering as related to land development, including the California Subdivision Map Act, or related to transportation planning and traffic engineering. Gain work experience and insight into local government work specific to your area of interest and educational background. Assist City staff on review of development projects, which may include design and construction inspection. Hours: Engineering Division: Hours are flexible; a minimum of 16 hours per week is highly desired with a maximum of 25 hours per week year-long. The selected candidate for this position will work under the supervision of a higher level supervisor on weekdays between the hours of 8:00 a.m. and 5:00 p.m. Transportation & Traffic Division: Eight hours a day, five days a week over the summer months. The selected candidate for this position will work under the supervision of a higher level supervisor on weekdays between the hours of 8:00 a.m. and 5:00 p.m. Essential Job Functions (May include, but are not limited to, the following): Conduct record research and field investigations related to development projects. Compute appropriate fee calculations and review of project cost estimates. Create exhibits and details using GIS and/or AutoCAD. Review and process minor encroachment permits. Provide information regarding existing infrastructure to the general public at the counter, over the telephone, and by computer. Assist in field inspections with Public Works Construction Inspector. Assist Engineering staff with other duties as desired, including some administrative tasks as needed. Public interaction, with regards to “public service” policies. Candidate is expected to conduct him/herself in a highly professional manner at all times while representing the City. Other responsibilities if selected for the Transportation and Traffic Division, may include: Collect traffic data and conduct field observations. Perform transportation analyses and studies. Assist City staff in preparation and review of signing/striping plans, traffic signal and construction plans, and Temporary Traffic Control Plans. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, and turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine motor coordination when using a computer keyboard. Near vision is required when reading plans, written reports and other documents, and far vision is required when performing field work. The need to lift, carry and push tools, equipment and supplies weighing up to 25 pounds is also required. The job duties may expose the employee to the outdoors, which may include exposure to fumes, dust, allergens, and air contaminants. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications College Sophomore, Junior, Senior or Graduate Student having completed at least one course in Civil Engineering. Positive work attitude, reliable and responsible. Good communication and writing skills Proficient computer skills with basic knowledge of MS Word, Excel, Access, Project and AutoCAD. GIS experience is a plus. Good organizational skills, detail-oriented and good record keeper. Interest in Civil Engineering and willingness to learn. Willingness to travel to various sites within the City utilizing City of Sunnyvale Vehicle. License/Certificates: Possession and continued maintenance of a valid California class C driver's license and a safe driving record. Application and Selection Process APPLICATION PROCESS If you are interested in this opportunity, please submit your online City of Sunnyvale employment application, responses to the supplemental questions, a cover letter and resume to the Department of Human Resources. Electronic applications and required documents may be submitted on-line through the City's employment page; go to Sunnyvale.ca.gov, Search: Jobs. This position is open continuous. Applications will be accepted on a continuous basis. This recruitment may close at any time without notice . Candidates are asked to fully describe any training, education, experience and/or skills relevant to this position. Resumes are not accepted in lieu of the application, please do not indicate "see resume". SELECTION PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education. Individuals with the best match to the position may be invited to participate in an interview. Candidate(s) selected for hire will be required to submit a copy of their current California Department of Motor Vehicles (DMV) record printout . To obtain a copy, you can go to the DMV website at http://www.dmv.ca.gov/portal/dmv/detail/online/dr to purchase your record on-line for $2.00. INFORMATION ABOUT PROOF OF EDUCATION/COURSE ENROLLMENT Candidates are required to submit/attach proof of education (i.e., original copy of class schedule or transcripts with the application. Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check as well as a medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing. ADDITIONAL INFORMATION For additional information regarding this employment opportunity, contact Arnold Chu, Assistant City Engineer at achu@sunnyvale.ca.gov . For information relating to the application process contact Faye Brand, Human Resources Technician at (408) 730-3015 or email: fbrand@sunnyvale.ca.gov . The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. No City benefits are offered with this Temporary Position. Closing Date/Time: Continuous
Introduction The Hospital San Joaquin General Hospital (SJGH), originally established in 1857, is a general acute care facility providing a full range of inpatient services including General Medical/Surgical Care, High-Risk Obstetrics and Neonatal Intensive Care, Pediatrics and Intensive Care. In addition to the 196-bed hospital, the medical campus includes multiple facilities dedicated to comprehensive outpatient services including Primary Care and Specialty Clinics. The Hospital's Ambulatory Care sites, including offices located at French Camp and Stockton provide over 1,340,000 outpatient clinic visits a year. In addition to providing direct medical services, the hospital is active in providing education for health professionals through post-graduate residency programs in General Surgery, Internal Medicine and Family Practice and has trained over 3,000 physicians since the residency programs were established in 1932. The hospital also participates in clinical affiliation agreements for training programs in a variety of health professions including Registered and Licensed Vocational nurses, Pharmacists, Radiology Technologies, Social Workers and Respiratory Therapists. Recruitment San Joaquin County is looking to fill part-time vacancies for Physical Therapist -Clinical Specialist , Physical Therapist - Senior and Physical Therapist in SJGH - Physical Medicine and Rehabilitation and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. License and Certification All applicants are required to possess a current license as a Physical Therapist by the Physical Therapy Board of California (PTBOC) . and, if required by the nature of the assignment, must also possess and maintain a valid California driver's license. Applicants applying for Physical Therapist - Clinical Specialist must possess the following: EITHER : (1) certification in a specific treatment technique such as neurodevelopmental treatment, infant massage, Folsom Manual Therapy, or other techniques as approved by and certification acceptable to the Department of Health Care Services or San Joaquin General Hospital; OR : (2) certification as a specialist with the American Board of Physical Therapy Specialties or other recognized specialty boards. certificates of completion for at least three courses in an area of clinical specialty as approved by the Department of Health Care Services or San Joaquin General Hospital. Experience To minimally qualify for Physical Therapist - Senior, applicants will need a minimum of one year of experience as a Physical Therapist in San Joaquin County service . OR, two years of progressively responsible experience as a licensed physical therapist performing diagnostic and therapeutic physical therapy techniques for a variety of disabling conditions. To minimally qualify for Physical Therapist- Clinical Specialist , applicants will need a minimum of t hree years of progressively responsible experience as a licensed Physical Therapist performing diagnostic and therapeutic physical therapy techniques for a variety of disabling conditions. The Position For details on each classification, please use the following links below: Physical Therapist Clinical Specialist Physical Therapist Senior Physical Therapist Offers of employment are contingent upon passing a pre-employment drug screen and background investigation. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Performs the most complex physical therapy evaluations and interprets findings; plans, implements, and coordinates all types of physical therapeutic treatment programs for patients; establishes appropriate treatment goals; uses equipment properly. Coordinates treatment programs with physicians, nurses, professional and para-professional staff; responsible for physical therapy services provided by physical therapist assistants. Assists with departmental orientation of staff; serves as a resource for other therapists; consults with supervisory staff and may provide input into employee and intern performance evaluations; may act as lead therapist and/or preceptor for physical therapists and other professional and para-professional staff. Conducts and/or attends in-service education programs for a variety of departmental and hospital personnel; conducts education programs in the community. Attends staff meetings and patient conferences. Assists to ensure quality care and staff and/or patient safety. Maintains accurate records and prepares written reports. Prepares and presents, within established guidelines, clinical projects as assigned; assists with departmental projects and program development; may coordinate research projects. May serve as Center Coordinator of Clinical Education for university physical therapy programs. PHYSICAL/MENTAL REQUIREMENTS Mobility - operation of a data entry device; frequent standing for long periods; occasional sitting; constant walking; occasional pushing/pulling; frequent bending/squatting; Lifting - occasional lifting of 5 to 50 pounds; restraining, lifting/turning, transferring people; Vision - frequent color perception; occasional eye/hand coordination, peripheral vision and depth perception; frequent reading; Dexterity - frequent holding and occasional repetitive motion; frequent reaching, grasping and writing; occasional manual operation of equipment and hand tools; Hearing/Talking - constant hearing normal speech, talking in person, talking on the telephone; frequent hearing on the telephone and hearing faint sounds; Special Requirements - may require occasional overtime, and weekend or evening work; Emotional/Psychological - occasional emergency situations; occasional exposure to trauma, grief and death, occasional exposure to depression and psychiatric disorders in patients; constant public contact and decision making; frequent concentration required; Environmental - occasional exposure to noise; may be exposed to varied indoor temperatures, occasional exposure to cleaning agents. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Health Insurance: The County provides part time employees eligible for benefits with a choice of one of three health insurance plans at no cost to the employee. Dependent coverage is available for all plans, with employee paying a portion of the premium. The three plans are: (1) a Kaiser Plan; (2) a Select Plan; and (3) a Premier Plan. Dental Insurance: The County provides employees an option for dental insurance coverage for eligible employees and dependants in either the Delta Dental or the United Health Care Care-Select Managed cared direct plans at no cost to the employee. Dependent coverage is available at the employee’s expense. Vision Insurance: Under the Vision Service Plan (VSP), coverage for the employee is available at no cost to the employee. Dependent coverage is available at the employee’s expense. Life Insurance: The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance up to a maximum of $100,000 at the County's rate. 125 Flexible Benefits Plan: This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Deferred Compensation: The County maintains deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. Vacation: Vacation is pro-rated based on hours worked. Employees earn .0385 hours based on each hour worked. Vacation accrual increases based on length of service. Holiday: 14 holidays per year which includes 4 floating holidays if the employee is normally scheduled to work the day of the holiday • Regular holiday: when an employee works on a regular holiday (non-floating), employee receives regular pay plus holiday pay or time off at time and one half • Floating holiday: employees who work on a floating holiday earn time off to be taken at a later date. Sick Leave: Part time employees eligible for benefits accrue .0462 hours of sick leave for each straight-time hour on payroll with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one half of cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave: 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase: New employees will receive the starting salary, which is the first step of the salary range. After employees serve 1840 hours on each step of the range, they are eligible for a merit increase to the next step. License/Certificate Fees: The County provides reimbursement for specific classifications under the Professional Memorandum of Understanding for fees required to renew State required license/certification. Fees associated with initial license/certification will not be covered. Educational Reimbursement Program: The County offers an Educational Reimbursement Program which reimburses the part time employees eligible for benefits up to $850 per fiscal year and up to $800 per semester (maximum $1600 per fiscal year) for enrollment in an approved degree program. Parking Supplemental Downtown Stockton: The County contributes up to $17.00 per pay period for employees assigned to work in the Downtown Core Area. School Activities: Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Social Security: Part time employees are covered by Social Security with the employee and the County sharing the cost. Selection Procedures Applicants for part-time and temporary recruitments who meet the minimum qualifications are either referred to the hiring department for further selection or they may be required to take a written examination. If a written examination is given, the top candidates may be referred to the hiring department for further selection. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Physical Exam : Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grandparent, grandchild or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when: They are related to the Appointing Authority, or The employment would result in one of them supervising the work of the other Department Heads may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job, you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Mar 08, 2024
Part Time
Introduction The Hospital San Joaquin General Hospital (SJGH), originally established in 1857, is a general acute care facility providing a full range of inpatient services including General Medical/Surgical Care, High-Risk Obstetrics and Neonatal Intensive Care, Pediatrics and Intensive Care. In addition to the 196-bed hospital, the medical campus includes multiple facilities dedicated to comprehensive outpatient services including Primary Care and Specialty Clinics. The Hospital's Ambulatory Care sites, including offices located at French Camp and Stockton provide over 1,340,000 outpatient clinic visits a year. In addition to providing direct medical services, the hospital is active in providing education for health professionals through post-graduate residency programs in General Surgery, Internal Medicine and Family Practice and has trained over 3,000 physicians since the residency programs were established in 1932. The hospital also participates in clinical affiliation agreements for training programs in a variety of health professions including Registered and Licensed Vocational nurses, Pharmacists, Radiology Technologies, Social Workers and Respiratory Therapists. Recruitment San Joaquin County is looking to fill part-time vacancies for Physical Therapist -Clinical Specialist , Physical Therapist - Senior and Physical Therapist in SJGH - Physical Medicine and Rehabilitation and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. License and Certification All applicants are required to possess a current license as a Physical Therapist by the Physical Therapy Board of California (PTBOC) . and, if required by the nature of the assignment, must also possess and maintain a valid California driver's license. Applicants applying for Physical Therapist - Clinical Specialist must possess the following: EITHER : (1) certification in a specific treatment technique such as neurodevelopmental treatment, infant massage, Folsom Manual Therapy, or other techniques as approved by and certification acceptable to the Department of Health Care Services or San Joaquin General Hospital; OR : (2) certification as a specialist with the American Board of Physical Therapy Specialties or other recognized specialty boards. certificates of completion for at least three courses in an area of clinical specialty as approved by the Department of Health Care Services or San Joaquin General Hospital. Experience To minimally qualify for Physical Therapist - Senior, applicants will need a minimum of one year of experience as a Physical Therapist in San Joaquin County service . OR, two years of progressively responsible experience as a licensed physical therapist performing diagnostic and therapeutic physical therapy techniques for a variety of disabling conditions. To minimally qualify for Physical Therapist- Clinical Specialist , applicants will need a minimum of t hree years of progressively responsible experience as a licensed Physical Therapist performing diagnostic and therapeutic physical therapy techniques for a variety of disabling conditions. The Position For details on each classification, please use the following links below: Physical Therapist Clinical Specialist Physical Therapist Senior Physical Therapist Offers of employment are contingent upon passing a pre-employment drug screen and background investigation. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Performs the most complex physical therapy evaluations and interprets findings; plans, implements, and coordinates all types of physical therapeutic treatment programs for patients; establishes appropriate treatment goals; uses equipment properly. Coordinates treatment programs with physicians, nurses, professional and para-professional staff; responsible for physical therapy services provided by physical therapist assistants. Assists with departmental orientation of staff; serves as a resource for other therapists; consults with supervisory staff and may provide input into employee and intern performance evaluations; may act as lead therapist and/or preceptor for physical therapists and other professional and para-professional staff. Conducts and/or attends in-service education programs for a variety of departmental and hospital personnel; conducts education programs in the community. Attends staff meetings and patient conferences. Assists to ensure quality care and staff and/or patient safety. Maintains accurate records and prepares written reports. Prepares and presents, within established guidelines, clinical projects as assigned; assists with departmental projects and program development; may coordinate research projects. May serve as Center Coordinator of Clinical Education for university physical therapy programs. PHYSICAL/MENTAL REQUIREMENTS Mobility - operation of a data entry device; frequent standing for long periods; occasional sitting; constant walking; occasional pushing/pulling; frequent bending/squatting; Lifting - occasional lifting of 5 to 50 pounds; restraining, lifting/turning, transferring people; Vision - frequent color perception; occasional eye/hand coordination, peripheral vision and depth perception; frequent reading; Dexterity - frequent holding and occasional repetitive motion; frequent reaching, grasping and writing; occasional manual operation of equipment and hand tools; Hearing/Talking - constant hearing normal speech, talking in person, talking on the telephone; frequent hearing on the telephone and hearing faint sounds; Special Requirements - may require occasional overtime, and weekend or evening work; Emotional/Psychological - occasional emergency situations; occasional exposure to trauma, grief and death, occasional exposure to depression and psychiatric disorders in patients; constant public contact and decision making; frequent concentration required; Environmental - occasional exposure to noise; may be exposed to varied indoor temperatures, occasional exposure to cleaning agents. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Health Insurance: The County provides part time employees eligible for benefits with a choice of one of three health insurance plans at no cost to the employee. Dependent coverage is available for all plans, with employee paying a portion of the premium. The three plans are: (1) a Kaiser Plan; (2) a Select Plan; and (3) a Premier Plan. Dental Insurance: The County provides employees an option for dental insurance coverage for eligible employees and dependants in either the Delta Dental or the United Health Care Care-Select Managed cared direct plans at no cost to the employee. Dependent coverage is available at the employee’s expense. Vision Insurance: Under the Vision Service Plan (VSP), coverage for the employee is available at no cost to the employee. Dependent coverage is available at the employee’s expense. Life Insurance: The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance up to a maximum of $100,000 at the County's rate. 125 Flexible Benefits Plan: This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Deferred Compensation: The County maintains deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. Vacation: Vacation is pro-rated based on hours worked. Employees earn .0385 hours based on each hour worked. Vacation accrual increases based on length of service. Holiday: 14 holidays per year which includes 4 floating holidays if the employee is normally scheduled to work the day of the holiday • Regular holiday: when an employee works on a regular holiday (non-floating), employee receives regular pay plus holiday pay or time off at time and one half • Floating holiday: employees who work on a floating holiday earn time off to be taken at a later date. Sick Leave: Part time employees eligible for benefits accrue .0462 hours of sick leave for each straight-time hour on payroll with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one half of cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave: 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase: New employees will receive the starting salary, which is the first step of the salary range. After employees serve 1840 hours on each step of the range, they are eligible for a merit increase to the next step. License/Certificate Fees: The County provides reimbursement for specific classifications under the Professional Memorandum of Understanding for fees required to renew State required license/certification. Fees associated with initial license/certification will not be covered. Educational Reimbursement Program: The County offers an Educational Reimbursement Program which reimburses the part time employees eligible for benefits up to $850 per fiscal year and up to $800 per semester (maximum $1600 per fiscal year) for enrollment in an approved degree program. Parking Supplemental Downtown Stockton: The County contributes up to $17.00 per pay period for employees assigned to work in the Downtown Core Area. School Activities: Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Social Security: Part time employees are covered by Social Security with the employee and the County sharing the cost. Selection Procedures Applicants for part-time and temporary recruitments who meet the minimum qualifications are either referred to the hiring department for further selection or they may be required to take a written examination. If a written examination is given, the top candidates may be referred to the hiring department for further selection. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Physical Exam : Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grandparent, grandchild or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when: They are related to the Appointing Authority, or The employment would result in one of them supervising the work of the other Department Heads may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job, you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Stanislaus County, CA
Modesto, California, United States
About the Opportunity Are you a college student looking to gain valuable paid internship experience in your field of study? If so, apply now! A College Student Internship with Stanislaus County can offer a unique, hands-on experience that can complement classroom knowledge and serve as a foundation to launch a successful public service career. Participants can gain real work experience by being responsible for projects in their area of interest while positively impacting the community and residents of the County. THE POSITION With more than 558,000 residents, Stanislaus County is a bustling county rich in diversity and a strong sense of community. As one of the largest employers in the area, over 4,700 employees in more than 27 departments providing vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. College Student Interns assist professional and technical employees in the performance of their duties under close supervision. The College Student Internship is designed to provide on-the-job training and experience while participants obtain their degree. We will help you to gain experience in building employment skills and establishing a professional network while continuing your education. Student Interns can be used throughout the calendar year depending on the needs of the department. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks The College Student Intern's specific tasks vary depending on the Agency/Department to which they are assigned. Below are examples of the typical tasks you may be assigned, but is not to be considered all-inclusive: For positions with a clerical emphasis Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers; Answer telephones, direct calls, and take messages; Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints; Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer; Compile, copy, sort, and file records of office activities, business transactions, and other activities; Review files, records, and other documents to obtain information to respond to requests; Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail; Compute, record, and proofread data and other information, such as records or reports; Complete work schedules, manage calendars, and arrange appointments; Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using technology; Inventory and order materials, supplies, and services; Deliver messages and run errands; Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions; Complete and mail bills, contracts, policies, invoices, or checks; Process and prepare documents, such as business or government forms and expense reports; Prepare meeting agendas, attend meetings, and record and transcribe minutes; Train other staff members to perform work activities, such as using computer applications; Count, weigh, measure, or organize materials; Make travel arrangements for office personnel; Troubleshoot problems involving office equipment, such as computer hardware and software; Greet customers and direct them to appropriate services and Perform other duties as assigned. For positions with community partner emphasis Meet regularly with designated population; Provide support and guidance based on life experience; Act as a liaison between designated population and public entities; Create, plan and carry out activities that provide information, encouragement and support; Demonstrate a commitment to quality customer service by interacting with customers in a friendly and helpful manner, referring questions to appropriate staff; Provide information and referrals regarding available services within the community; Search and compile data necessary for the preparation of various departmental reports; Participate in meetings and outreach events; Work closely with internal and external partners; Keep accurate records and input data into an automated computer system; Complete necessary paperwork timely and accurately; Deliver materials to appropriate locations; and Perform other duties as assigned. For positions with public information emphasis Participate in meetings, outreach events and give public presentations; Follow up on messages from residents or members of the media; Social media, digital communication and photography; Draft press releases and edit web site content; Copy editing and written report preparation; Participate in the development and implementation of marking and public relations plans; Assist in developing, maintaining and expanding marketing channels to stake holders; Assist with the preparation, set-up and take-down of public relations events; and Perform other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; Administrative - knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms and workplace terminology; and Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Communications and Media - Knowledge of social media platforms, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media. SKILLS/ABILITIES Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations); Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong; Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways; Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense; Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions; and Selective Attention - The ability to concentrate on a task over a period of time without being distracted. EDUCATION/EXPERIENCE To qualify, you must meet the following requirements: Currently be a junior or senior in college; AND one of the following Currently be enrolled in a four-year degree program; OR Be enrolled in the last semester of a two-year degree program; OR Be enrolled in a graduate program; OR Be enrolled in college level coursework and have special measurable technical skills. In addition to the above: Must have a letter of recommendation from an instructor at the educational institute in which you are currently enrolled; AND Must have a current cumulative GPA of at least 2.5. Applicants must provide the following at time of submitting application to be considered: Copy of full-time enrollment schedule; AND Letter of recommendation from instructor at the educational institute in which you are currently enrolled; AND Copy of last grade report with cumulative GPA. Application and Selection Procedures Applications will be accepted on a continuous basis. Stanislaus County has the right to discontinue accepting applications at any time without notice. Applicants whose qualifications best match the available work assignments may be contacted for an interview by a departmental representative. Applications are reviewed on an "as-needed" basis as departments needs arise. After six (6) months, the application is inactivated, but you may reapply to the program. If additional information is required or your application is accepted into the program you will receive an email. College Student Paid Interns are subject to student status verification bi-annually every August and February and are expected to participate in a competitive recruitment to continue employment with Stanislaus County once they are no longer eligible for a paid internship. Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Participates in the PARS Retirement System. Closing Date/Time: Continuous
Apr 22, 2024
Part Time
About the Opportunity Are you a college student looking to gain valuable paid internship experience in your field of study? If so, apply now! A College Student Internship with Stanislaus County can offer a unique, hands-on experience that can complement classroom knowledge and serve as a foundation to launch a successful public service career. Participants can gain real work experience by being responsible for projects in their area of interest while positively impacting the community and residents of the County. THE POSITION With more than 558,000 residents, Stanislaus County is a bustling county rich in diversity and a strong sense of community. As one of the largest employers in the area, over 4,700 employees in more than 27 departments providing vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more. College Student Interns assist professional and technical employees in the performance of their duties under close supervision. The College Student Internship is designed to provide on-the-job training and experience while participants obtain their degree. We will help you to gain experience in building employment skills and establishing a professional network while continuing your education. Student Interns can be used throughout the calendar year depending on the needs of the department. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks The College Student Intern's specific tasks vary depending on the Agency/Department to which they are assigned. Below are examples of the typical tasks you may be assigned, but is not to be considered all-inclusive: For positions with a clerical emphasis Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers; Answer telephones, direct calls, and take messages; Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints; Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer; Compile, copy, sort, and file records of office activities, business transactions, and other activities; Review files, records, and other documents to obtain information to respond to requests; Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail; Compute, record, and proofread data and other information, such as records or reports; Complete work schedules, manage calendars, and arrange appointments; Type, format, proofread, and edit correspondence and other documents, from notes or dictating machines, using technology; Inventory and order materials, supplies, and services; Deliver messages and run errands; Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions; Complete and mail bills, contracts, policies, invoices, or checks; Process and prepare documents, such as business or government forms and expense reports; Prepare meeting agendas, attend meetings, and record and transcribe minutes; Train other staff members to perform work activities, such as using computer applications; Count, weigh, measure, or organize materials; Make travel arrangements for office personnel; Troubleshoot problems involving office equipment, such as computer hardware and software; Greet customers and direct them to appropriate services and Perform other duties as assigned. For positions with community partner emphasis Meet regularly with designated population; Provide support and guidance based on life experience; Act as a liaison between designated population and public entities; Create, plan and carry out activities that provide information, encouragement and support; Demonstrate a commitment to quality customer service by interacting with customers in a friendly and helpful manner, referring questions to appropriate staff; Provide information and referrals regarding available services within the community; Search and compile data necessary for the preparation of various departmental reports; Participate in meetings and outreach events; Work closely with internal and external partners; Keep accurate records and input data into an automated computer system; Complete necessary paperwork timely and accurately; Deliver materials to appropriate locations; and Perform other duties as assigned. For positions with public information emphasis Participate in meetings, outreach events and give public presentations; Follow up on messages from residents or members of the media; Social media, digital communication and photography; Draft press releases and edit web site content; Copy editing and written report preparation; Participate in the development and implementation of marking and public relations plans; Assist in developing, maintaining and expanding marketing channels to stake holders; Assist with the preparation, set-up and take-down of public relations events; and Perform other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; Administrative - knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms and workplace terminology; and Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. Communications and Media - Knowledge of social media platforms, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media. SKILLS/ABILITIES Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations); Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong; Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways; Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense; Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions; and Selective Attention - The ability to concentrate on a task over a period of time without being distracted. EDUCATION/EXPERIENCE To qualify, you must meet the following requirements: Currently be a junior or senior in college; AND one of the following Currently be enrolled in a four-year degree program; OR Be enrolled in the last semester of a two-year degree program; OR Be enrolled in a graduate program; OR Be enrolled in college level coursework and have special measurable technical skills. In addition to the above: Must have a letter of recommendation from an instructor at the educational institute in which you are currently enrolled; AND Must have a current cumulative GPA of at least 2.5. Applicants must provide the following at time of submitting application to be considered: Copy of full-time enrollment schedule; AND Letter of recommendation from instructor at the educational institute in which you are currently enrolled; AND Copy of last grade report with cumulative GPA. Application and Selection Procedures Applications will be accepted on a continuous basis. Stanislaus County has the right to discontinue accepting applications at any time without notice. Applicants whose qualifications best match the available work assignments may be contacted for an interview by a departmental representative. Applications are reviewed on an "as-needed" basis as departments needs arise. After six (6) months, the application is inactivated, but you may reapply to the program. If additional information is required or your application is accepted into the program you will receive an email. College Student Paid Interns are subject to student status verification bi-annually every August and February and are expected to participate in a competitive recruitment to continue employment with Stanislaus County once they are no longer eligible for a paid internship. Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Participates in the PARS Retirement System. Closing Date/Time: Continuous
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : Academic Professionals of California - Unit 4 Job Classification : SSP III Anticipated Hiring Amount: $5,025 - $5,736 per month Work Hours : Monday - Friday 8:00 am-5:00 pm THE DEPARTMENT The Office of New Student Programs and Family Engagement facilitates the transition of new students into the institution, prepares them for educational opportunities and student responsibilities, and initiates their integration into the university's intellectual, cultural, and social climate. The Office of New Student Programs and Family Engagement provides information, communication, and services to incoming students and their support system to orient them to the traditions, mission, philosophy, and culture of the campus and to make them knowledgeable about Cal Poly Pomona's opportunities, resources, challenges, and programs. The Office of New Student Programs and Family Engagement designs, plans, implements, and assesses mandatory online and in-person orientation events and supports transition activities, including but not limited to new student convocation and welcome week (CPP Fest). The Office of New Student Programs and Family Engagement is the administrative office for the mandatory student orientation programs, parent/family orientation, and parent/family communication. The office is responsible for compliance with federal, state, CSU System, and University requirements and the timely and accurate dissemination of information to students, parents, and campus constituents. The Office of New Student Programs and Family Engagement is housed within the Division of Student Affairs and reports to the Associate Dean of Students, Student Retention and Engagement. The Office of New Student Programs and Family Engagement supports enrollment management, student success and retention, and institutional planning in conjunction with other campus constituents. DUTIES AND RESPONSIBILITIES Operational Management Manage the annual process to update content, images, and videos in the CPP Pre-Orientation modules to ensure timely, accurate, and required information is shared with incoming students. Coordinate with student affairs, academic colleges, administrative affairs, and MediaVision on content, images, and videos for the Online Orientation platform to convey required information from all sectors. Liaise with Information Technology to ensure student data is correctly sent to the Online Orientation for new and existing profile-directed content. Liaise with vendors to ensure that the CPP Pre-Orientation takes full advantage of available technology and integrations. Collaborate with university departments for profile-directed content based on student characteristics. Collaborate with Senior Coordinator, Parent & Family Engagement to maintain and update the Bronco Family Online Orientation for parents, families, guests, and prospective students for the Online Orientation. Regularly assess pre-orientation functionality and make recommendations for improvement. Collaborate with the Director of New Student Programs & Family Engagement to assist with implementing the the customer relationship management (CRM) system, Slate, within the office. Orientation and Transition Planning & Implementation Together with the orientation team, plan and implement new student orientation events and first-year transition programs (both in-person and virtual). Tasks include, but are not limited to, developing program agendas, making room reservations, scheduling speakers, ordering and preparing materials, creating learning outcomes, and developing assessments. Collaborate with the orientation professional staff team, divisional, and campus partners on orientation communication plans, including but not limited to websites, emails, social media, and printed materials. Serve as program lead during both in-person and virtual new student orientation events in rotation with other professional staff and graduate interns. Collaborate with the Senior Coordinator and IT liaison on Peoplesoft processes, including orientation reservation set-up, student enrollment group processing, to-do lists, queries, and automated communication. Provide weekly direction and support to the student Social Media Team regarding content creation and engagement on various social media platforms. Ensure any content posted to social media is appropriate, accurate, and aligns with the mission of the Office of New Student Programs and Family Engagement and Cal Poly Pomona. Review all content created in Canva Pro for accessibility utilizing Universal Design and current CPP branding. Plan monthly meetings with the student team. Develop a plan to enhance student skills in professional content creation. Maintain the Social Media Content Calendar. New Student Enrollment Support Advise new students throughout the transition process and identify resources, resolutions, and referrals if they encounter enrollment issues. Facilitate the orientation deferral process for students who cannot attend orientation. Ensure students complete an alternative orientation program, receive academic advising, and register for first-semester courses. Assign or release orientation-related service indicators (holds). Liaise with the Office of Admissions regarding students' admission status and orientation reservations. Liaise with Student Accounting & Cashiering regarding the posting, refunds, and/or credits of orientation fees. Oversee and update the Office of New Student Program and Family regularly. Engagement website utilizing the Cascade user platform. Collaborate inter-departmentally to provide accurate and timely information regarding Online Orientation, Orientation Day, and Parent and Family Orientation timelines to incoming students and their supporters. Evaluate the website language to ensure the targeted audience is being addressed. Provide regular updates to the various tabs within the website to ensure that all information provided to incoming and continuing students is accurate. Maintain the current professional staff, student staff, orientation leader, and captain's bios and information. Attend monthly Cascade user group meetings to streamline processes. Front Desk Assistant Supervision & Office Management Recruit, interview, hire, train, and lead student office assistants, including: Ensure recruitment practices are inclusive and yield an applicant pool reflective of the CPP population. Provide task direction, work assignments, performance feedback, conduct expectations, and corrective action. Ensure responsibilities are appropriately and effectively as department, division, and university representatives. Ensure student office assistants follow university employment guidelines and comply with labor law. Regularly assess office assistant training curriculum for effectiveness and make improvements. Oversee the main department's email and phone lines. Process and maintain student hiring paperwork and payroll in collaboration with other orientation and division operations staff. Identify and implement operational efficiencies. Graduate Intern Management Recruit, interview, hire, train, and lead graduate student intern Provide task direction, work assignments, performance feedback, conduct expectations, and corrective action for graduate interns. Ensure graduate interns execute their responsibilities appropriately and effectively as representatives of the department, division, and university. Ensure graduate interns follow university employment guidelines and comply with labor law. Student Affairs/University Committees Represent the Office of New Student Programs and Family Engagement on various divisional and campus-wide committees. QUALIFICATIONS Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Out-of-State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . CSU Classification This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $5,025 and maximum $7,159 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Apr 10 2024 Pacific Daylight Time Applications close: May 08 2024 Pacific Daylight Time Closing Date/Time:
Apr 11, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : Academic Professionals of California - Unit 4 Job Classification : SSP III Anticipated Hiring Amount: $5,025 - $5,736 per month Work Hours : Monday - Friday 8:00 am-5:00 pm THE DEPARTMENT The Office of New Student Programs and Family Engagement facilitates the transition of new students into the institution, prepares them for educational opportunities and student responsibilities, and initiates their integration into the university's intellectual, cultural, and social climate. The Office of New Student Programs and Family Engagement provides information, communication, and services to incoming students and their support system to orient them to the traditions, mission, philosophy, and culture of the campus and to make them knowledgeable about Cal Poly Pomona's opportunities, resources, challenges, and programs. The Office of New Student Programs and Family Engagement designs, plans, implements, and assesses mandatory online and in-person orientation events and supports transition activities, including but not limited to new student convocation and welcome week (CPP Fest). The Office of New Student Programs and Family Engagement is the administrative office for the mandatory student orientation programs, parent/family orientation, and parent/family communication. The office is responsible for compliance with federal, state, CSU System, and University requirements and the timely and accurate dissemination of information to students, parents, and campus constituents. The Office of New Student Programs and Family Engagement is housed within the Division of Student Affairs and reports to the Associate Dean of Students, Student Retention and Engagement. The Office of New Student Programs and Family Engagement supports enrollment management, student success and retention, and institutional planning in conjunction with other campus constituents. DUTIES AND RESPONSIBILITIES Operational Management Manage the annual process to update content, images, and videos in the CPP Pre-Orientation modules to ensure timely, accurate, and required information is shared with incoming students. Coordinate with student affairs, academic colleges, administrative affairs, and MediaVision on content, images, and videos for the Online Orientation platform to convey required information from all sectors. Liaise with Information Technology to ensure student data is correctly sent to the Online Orientation for new and existing profile-directed content. Liaise with vendors to ensure that the CPP Pre-Orientation takes full advantage of available technology and integrations. Collaborate with university departments for profile-directed content based on student characteristics. Collaborate with Senior Coordinator, Parent & Family Engagement to maintain and update the Bronco Family Online Orientation for parents, families, guests, and prospective students for the Online Orientation. Regularly assess pre-orientation functionality and make recommendations for improvement. Collaborate with the Director of New Student Programs & Family Engagement to assist with implementing the the customer relationship management (CRM) system, Slate, within the office. Orientation and Transition Planning & Implementation Together with the orientation team, plan and implement new student orientation events and first-year transition programs (both in-person and virtual). Tasks include, but are not limited to, developing program agendas, making room reservations, scheduling speakers, ordering and preparing materials, creating learning outcomes, and developing assessments. Collaborate with the orientation professional staff team, divisional, and campus partners on orientation communication plans, including but not limited to websites, emails, social media, and printed materials. Serve as program lead during both in-person and virtual new student orientation events in rotation with other professional staff and graduate interns. Collaborate with the Senior Coordinator and IT liaison on Peoplesoft processes, including orientation reservation set-up, student enrollment group processing, to-do lists, queries, and automated communication. Provide weekly direction and support to the student Social Media Team regarding content creation and engagement on various social media platforms. Ensure any content posted to social media is appropriate, accurate, and aligns with the mission of the Office of New Student Programs and Family Engagement and Cal Poly Pomona. Review all content created in Canva Pro for accessibility utilizing Universal Design and current CPP branding. Plan monthly meetings with the student team. Develop a plan to enhance student skills in professional content creation. Maintain the Social Media Content Calendar. New Student Enrollment Support Advise new students throughout the transition process and identify resources, resolutions, and referrals if they encounter enrollment issues. Facilitate the orientation deferral process for students who cannot attend orientation. Ensure students complete an alternative orientation program, receive academic advising, and register for first-semester courses. Assign or release orientation-related service indicators (holds). Liaise with the Office of Admissions regarding students' admission status and orientation reservations. Liaise with Student Accounting & Cashiering regarding the posting, refunds, and/or credits of orientation fees. Oversee and update the Office of New Student Program and Family regularly. Engagement website utilizing the Cascade user platform. Collaborate inter-departmentally to provide accurate and timely information regarding Online Orientation, Orientation Day, and Parent and Family Orientation timelines to incoming students and their supporters. Evaluate the website language to ensure the targeted audience is being addressed. Provide regular updates to the various tabs within the website to ensure that all information provided to incoming and continuing students is accurate. Maintain the current professional staff, student staff, orientation leader, and captain's bios and information. Attend monthly Cascade user group meetings to streamline processes. Front Desk Assistant Supervision & Office Management Recruit, interview, hire, train, and lead student office assistants, including: Ensure recruitment practices are inclusive and yield an applicant pool reflective of the CPP population. Provide task direction, work assignments, performance feedback, conduct expectations, and corrective action. Ensure responsibilities are appropriately and effectively as department, division, and university representatives. Ensure student office assistants follow university employment guidelines and comply with labor law. Regularly assess office assistant training curriculum for effectiveness and make improvements. Oversee the main department's email and phone lines. Process and maintain student hiring paperwork and payroll in collaboration with other orientation and division operations staff. Identify and implement operational efficiencies. Graduate Intern Management Recruit, interview, hire, train, and lead graduate student intern Provide task direction, work assignments, performance feedback, conduct expectations, and corrective action for graduate interns. Ensure graduate interns execute their responsibilities appropriately and effectively as representatives of the department, division, and university. Ensure graduate interns follow university employment guidelines and comply with labor law. Student Affairs/University Committees Represent the Office of New Student Programs and Family Engagement on various divisional and campus-wide committees. QUALIFICATIONS Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Out-of-State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . CSU Classification This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $5,025 and maximum $7,159 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Apr 10 2024 Pacific Daylight Time Applications close: May 08 2024 Pacific Daylight Time Closing Date/Time: