Minimum Qualifications Contract Management Specialist III : Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years Licenses and Certifications Required: None Contract Management Specialist IV: Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years Licenses and Certifications Required: None. Notes to Applicants Position Overview: This position will support the City of Austin Capital Delivery Services Department in the Financial Services Division, Contract Management Team. The Contract Management Specialist III or IV will report to the Contract Management Supervisor II and be responsible for general purchasing needs for the department operations and capital contract management/monitoring defined through collaboration with CDS and Financial Services Departments. Salary Range: Contract Management Specialist III : $28.04 - $34.34 Contract Management Specialist IV: $31.81 - $39.76 Who We Are: Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 500 active projects, representing an investment of over $7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement. Click here to visit our Facebook page to learn moreabout the Capital Delivery Services Department. Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects. Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide. To learn more about working with the City of Austin, click here to watch a short video! Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. This position does allow for a resume or cover letter to be included but only relevant entries on your employment application will be considered for interview qualification and compensation purposes. Supplemental information or changes to your application will not be accepted after the job posting closes so please be sure all relevant experience is listed in the application. If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed At least 3 previous supervisors in the application with correct contact information. Additional Details: This position may require a skills assessment. This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. Travel: The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to different locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Hybrid Work Environment: The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin, Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range See Notes to Applicants Section Hours 8:00 a.m. to 5:00 p.m. Monday - Friday Hours may vary depending on work demands and business needs. Work hours may include after-hours, holidays, and weekend work. Overtime may be required with or without notice. Alternative schedule and/or flexible hours available based on business needs Hybrid - Up to 50% telework schedule available Job Close Date 06/18/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd Austin, TX 78704 Preferred Qualifications Preferred Experience: Demonstrated experience understanding, interpreting procurement, category management, and contract management best practices. Demonstrated experience obtaining data from financial and business intelligent systems. Advanced computer proficiency skills. Ability to travel to more than one work location. Duties, Functions and Responsibilities This position is posted at multiple levels. For Duties, Functions and Responsibilities, please select the appropriate job description below . Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Contract Management Specialist III Contract Management Specialist IV Knowledge, Skills and Abilities This position is posted at multiple levels. For Knowledge, Skills and Abilities, please select the appropriate job description below. Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Contract Management Specialist III Contract Management Specialist IV Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Contract Management Specialist III position requires Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years Do you meet these qualifications? Yes No * Briefly describe how you meet the minimum qualifications and educational requirements. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Please describe your experience with procurement and/or contract administration including typical size of contract you have worked with, what responsibility you regularly hold with each contract, as well as the typical workload (number) of contacts you have handled at one time. (Open Ended Question) * Select the skill level that best describes your computer proficiency. ◦ Basic: Create simple documents and retrieve my emails ◦ Intermediate: Create/edit documents and spreadsheets to retrieve, edit and reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields ◦ Advanced: Create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; import data from one document to another, etc. ◦ No computer skills (Open Ended Question) * Describe your experience extracting data from multiple database applications, creating detailed and comprehensive spreadsheets and documents. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Do you understand that this position is required to work in office 50% of the pay period? Yes No Optional & Required Documents Required Documents Optional Documents Cover Letter Resume
Jun 04, 2024
Full Time
Minimum Qualifications Contract Management Specialist III : Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years Licenses and Certifications Required: None Contract Management Specialist IV: Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field. A Master’s Degree may substitute for required experience up to a maximum of two (2) years Licenses and Certifications Required: None. Notes to Applicants Position Overview: This position will support the City of Austin Capital Delivery Services Department in the Financial Services Division, Contract Management Team. The Contract Management Specialist III or IV will report to the Contract Management Supervisor II and be responsible for general purchasing needs for the department operations and capital contract management/monitoring defined through collaboration with CDS and Financial Services Departments. Salary Range: Contract Management Specialist III : $28.04 - $34.34 Contract Management Specialist IV: $31.81 - $39.76 Who We Are: Capital Delivery Services ( CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 500 active projects, representing an investment of over $7 Billion. At CDS , we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement. Click here to visit our Facebook page to learn moreabout the Capital Delivery Services Department. Why Join Us? Meaningful Work Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work. Innovation and Collaboration Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects. Professional Growth and Development Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available. Work-Life Balance Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 50% remotely, depending upon position and business needs. Health and Wellness The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin’s Employee Benefits Guide. To learn more about working with the City of Austin, click here to watch a short video! Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. This position does allow for a resume or cover letter to be included but only relevant entries on your employment application will be considered for interview qualification and compensation purposes. Supplemental information or changes to your application will not be accepted after the job posting closes so please be sure all relevant experience is listed in the application. If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed At least 3 previous supervisors in the application with correct contact information. Additional Details: This position may require a skills assessment. This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required. The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested. Travel: The Capital Delivery Services Department is comprised of multiple facilities located throughout Austin. If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to different locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Hybrid Work Environment: The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 3 days per week at their designated worksite. Some positions may require additional time at their designated worksite. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin, Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range See Notes to Applicants Section Hours 8:00 a.m. to 5:00 p.m. Monday - Friday Hours may vary depending on work demands and business needs. Work hours may include after-hours, holidays, and weekend work. Overtime may be required with or without notice. Alternative schedule and/or flexible hours available based on business needs Hybrid - Up to 50% telework schedule available Job Close Date 06/18/2024 Type of Posting External Department Capital Delivery Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd Austin, TX 78704 Preferred Qualifications Preferred Experience: Demonstrated experience understanding, interpreting procurement, category management, and contract management best practices. Demonstrated experience obtaining data from financial and business intelligent systems. Advanced computer proficiency skills. Ability to travel to more than one work location. Duties, Functions and Responsibilities This position is posted at multiple levels. For Duties, Functions and Responsibilities, please select the appropriate job description below . Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Contract Management Specialist III Contract Management Specialist IV Knowledge, Skills and Abilities This position is posted at multiple levels. For Knowledge, Skills and Abilities, please select the appropriate job description below. Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Contract Management Specialist III Contract Management Specialist IV Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Contract Management Specialist III position requires Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years Do you meet these qualifications? Yes No * Briefly describe how you meet the minimum qualifications and educational requirements. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Please describe your experience with procurement and/or contract administration including typical size of contract you have worked with, what responsibility you regularly hold with each contract, as well as the typical workload (number) of contacts you have handled at one time. (Open Ended Question) * Select the skill level that best describes your computer proficiency. ◦ Basic: Create simple documents and retrieve my emails ◦ Intermediate: Create/edit documents and spreadsheets to retrieve, edit and reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields ◦ Advanced: Create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; import data from one document to another, etc. ◦ No computer skills (Open Ended Question) * Describe your experience extracting data from multiple database applications, creating detailed and comprehensive spreadsheets and documents. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Do you understand that this position is required to work in office 50% of the pay period? Yes No Optional & Required Documents Required Documents Optional Documents Cover Letter Resume
Apply By: 06/17/24 Division: Land Stewardship Resources Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: We are looking for an experienced individual who is a professional and a self-starter. Someone who understands invasive species’ issues and can provide landowners with science-based technical support focusing predominantly on forest pest and noxious weed issues. The ideal candidate must be innovative, adaptable, an excellent communicator, and able to present and conduct themselves professionally under all circumstances. About Jefferson County Invasive Species Management: Jefferson County Invasive Species Management is responsible for ensuring the compliance with noxious weed and pest laws and regulations through education, outreach, site assessments, and enforcement. Read more at Jeffco Invasive Species Management: https://www.jeffco.us/jcism The Invasive Species Management Specialist is responsible for collecting and disseminating data and information, monitoring, and evaluating invasive species infestations; preparing natural resource management plans based on sound scientific and biological principles and completing various reports. Conduct inventories and implement weed and pest management involving operation of light and heavy equipment, hand tools, and data collection devices in the performance of invasive species control, forest management, ecological restoration, wildlife management, inventory and monitoring of natural resources, and related work. May include the application of pesticides. Provides public outreach and communicates with other work units, departments, and agencies. Functions as a lead worker in the field to Invasive Species Management Technician and volunteers. Schedule: This positiontypically operates on our 4x10 work week (Monday-Thursday, 6:30am-5:00pm). Includes occasional evening and weekend work. Compensation : Anticipated Hiring Range: $29.41 - $36.76 USD Hourly Compensation will be determined based on education, experience, and skills. Benefits: Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. For more information, click Here for our Total Rewards summary. Essential Duties: Conducts inventory; gathers data, such as species and populations of trees, shrubs, and other plant life, and the identification of sick and diseased plants. Monitors, evaluates, and treats noxious weed infestations, insect pest, vertebrate pest, and disease problems. Prepares, maintains, and manages maps and databases. Monitor, evaluate, and implement a variety of resource and invasive species assessments and management prescriptions on county, state, and privately-owned properties. Such assessments and prescriptions may include, but are not limited to wildlife management, noxious weed management, planting native species, forest management, range management, inventory, and monitoring of natural resources. Assist with defining project tasks and resource requirements, including managing day-to-day operational aspects of projects, including budgets, contractors, and collaborators. Participates in interviews and evaluations of potential permanent and seasonal employees and volunteers. Maintain herbicide application records for Colorado Department of Agriculture. Supports the development and management of grants and contracts in collaboration with other Jefferson County staff and work units. Implements natural resource and invasive species management plans, including integrated pest management techniques such as prevention, cultural, biological, mechanical, and chemical control, and assists with writing program reports for customers and internal tracking. Participate as member of local and regional management planning teams, collaborating as needed with other Jefferson County staff and work units. Participate as member of teams implementing action items related to management plans. Assist with inter and intra-agency planning and collaboration. Provides training for various projects in collaboration with other Jefferson County staff. Participate in public meetings as needed. Provide information and participate when requested for various stakeholder groups. Interact with residents concerning forest management, weed management, wildlife management, restoration, and other invasive species management related topics. Operate and maintain integrated pest management-related equipment and tools including backpack sprayers, ATV/UTV-mounted sprayers, and truck mounted sprayers. Researches and recommends new equipment needed to complete projects. Attends classes, training seminars and sessions to remain current in all aspects of invasive species and natural resource management. Other duties as assigned. Qualifications: Minimal Qualifications: Bachelor's degree in Biology, Botany, Conservation, Ecology, Range Management, or related field experience. One year of work experience, including: One or more seasons of work-related experience in noxious weed management, forest insect pest management, natural resource management, or related field. One or more seasons of work-related experience in GIS-based data collection and management in noxious weed management, forest insect pest management, or natural resource management. A Colorado Department of Agriculture Qualified Supervisor License is required within 6 months of date of hire including designated QS Categories (103 Ag Weed Control, 106 Forest Pest Control, 107 Rangeland Pest Control, 108 Aquatic Pest Control, 109 Industrial and Right of Way, 206 Turf Pest Control, 207 Ornamental Pest Control, 302 Outdoor Vertebrate Control). Preferred Qualifications: Bachelor of Science in Biology, Botany, Ecology, Entomology, Range Science and Management, or Natural Resources Conservation. Two or more years work-related experience in noxious weed management, forest insect pest management, natural resource management, or related field. Two or more years of work-related experience in GIS-based data collection and management in noxious weed management, forest insect pest management, or natural resource management.Including demonstrated experience in developing projects in ArcPro and ESRI FieldMaps. Demonstrated experience in managing databases. Possession of a Colorado Department of Agriculture issued Qualified Supervisor Pesticide Application License with QS Categories 103 Ag Weed Control, 106 Forest Pest Control, 107 Rangeland Pest Control, 108 Aquatic Pest Control, 109 Industrial and Right of Way, 206 Turf Pest Control, 207 Ornamental Pest Control, and 302 Outdoor Vertebrate Control. Ability to identify native and nonnative plants of the Colorado Front Range ecosystems. Working knowledge of Front Range Colorado ecosystems. International Society of Arboriculture certifications. Broad Real Estate experience with the ability to review and understand deeds, contracts, purchase agreements, leases. Knowledge, Skills, and Attributes that will lead to success in this role include: Working knowledge of terrestrial plants and insect identification. Knowledge of GPS/GIS and ecological monitoring methods. Familiarity with research principles, including navigation of research databases, standards of fieldwork, and ability to identify patterns and themes. Ability to obtain new information through utilizing resources to problem solve. Creativity in using resources to discover information. Ability to work cooperatively and collaboratively with internal and external partners. Working Conditions this position operates in: Must be able to perform physically demanding work in a variety of outdoor conditions and in all climatic conditions for extended periods. Must be able to work independently and safely in rugged terrain. Ability to spend extended periods of time in a vehicle. Ability to work for extended periods indoors. Additional Job Information : Must be able to safely navigate mountain roads using 4WD trucks and potentially UTVs, and hike long distances over rough terrain using GPS or other navigation tools carrying personal supplies and project gear. Must have a valid driver's license; if you are from out of state, you must have a valid Colorado driver's license within six months of hire date, and you must not have any major violations or DUI, DWI, DWAI convictions. Offer of employment contingent on criminal history, MVR check and education verification. A pre-employment physical may be required. Please note that supplemental questions requiring a written response will serve as a writing sample. Current Jefferson County employees must apply through their employee profile in Workday. How to Apply: Applications will be accepted electronically at Jefferson County Colorado Career Opportunities . Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal . For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs Questions: County Recruitment Team: 303-271-8400 or careertalent@jeffco.us Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us Education: Experience: Work Experience: Minimum one year Certifications: Languages: Category: Natural Resources
May 14, 2024
Full Time
Apply By: 06/17/24 Division: Land Stewardship Resources Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: We are looking for an experienced individual who is a professional and a self-starter. Someone who understands invasive species’ issues and can provide landowners with science-based technical support focusing predominantly on forest pest and noxious weed issues. The ideal candidate must be innovative, adaptable, an excellent communicator, and able to present and conduct themselves professionally under all circumstances. About Jefferson County Invasive Species Management: Jefferson County Invasive Species Management is responsible for ensuring the compliance with noxious weed and pest laws and regulations through education, outreach, site assessments, and enforcement. Read more at Jeffco Invasive Species Management: https://www.jeffco.us/jcism The Invasive Species Management Specialist is responsible for collecting and disseminating data and information, monitoring, and evaluating invasive species infestations; preparing natural resource management plans based on sound scientific and biological principles and completing various reports. Conduct inventories and implement weed and pest management involving operation of light and heavy equipment, hand tools, and data collection devices in the performance of invasive species control, forest management, ecological restoration, wildlife management, inventory and monitoring of natural resources, and related work. May include the application of pesticides. Provides public outreach and communicates with other work units, departments, and agencies. Functions as a lead worker in the field to Invasive Species Management Technician and volunteers. Schedule: This positiontypically operates on our 4x10 work week (Monday-Thursday, 6:30am-5:00pm). Includes occasional evening and weekend work. Compensation : Anticipated Hiring Range: $29.41 - $36.76 USD Hourly Compensation will be determined based on education, experience, and skills. Benefits: Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. For more information, click Here for our Total Rewards summary. Essential Duties: Conducts inventory; gathers data, such as species and populations of trees, shrubs, and other plant life, and the identification of sick and diseased plants. Monitors, evaluates, and treats noxious weed infestations, insect pest, vertebrate pest, and disease problems. Prepares, maintains, and manages maps and databases. Monitor, evaluate, and implement a variety of resource and invasive species assessments and management prescriptions on county, state, and privately-owned properties. Such assessments and prescriptions may include, but are not limited to wildlife management, noxious weed management, planting native species, forest management, range management, inventory, and monitoring of natural resources. Assist with defining project tasks and resource requirements, including managing day-to-day operational aspects of projects, including budgets, contractors, and collaborators. Participates in interviews and evaluations of potential permanent and seasonal employees and volunteers. Maintain herbicide application records for Colorado Department of Agriculture. Supports the development and management of grants and contracts in collaboration with other Jefferson County staff and work units. Implements natural resource and invasive species management plans, including integrated pest management techniques such as prevention, cultural, biological, mechanical, and chemical control, and assists with writing program reports for customers and internal tracking. Participate as member of local and regional management planning teams, collaborating as needed with other Jefferson County staff and work units. Participate as member of teams implementing action items related to management plans. Assist with inter and intra-agency planning and collaboration. Provides training for various projects in collaboration with other Jefferson County staff. Participate in public meetings as needed. Provide information and participate when requested for various stakeholder groups. Interact with residents concerning forest management, weed management, wildlife management, restoration, and other invasive species management related topics. Operate and maintain integrated pest management-related equipment and tools including backpack sprayers, ATV/UTV-mounted sprayers, and truck mounted sprayers. Researches and recommends new equipment needed to complete projects. Attends classes, training seminars and sessions to remain current in all aspects of invasive species and natural resource management. Other duties as assigned. Qualifications: Minimal Qualifications: Bachelor's degree in Biology, Botany, Conservation, Ecology, Range Management, or related field experience. One year of work experience, including: One or more seasons of work-related experience in noxious weed management, forest insect pest management, natural resource management, or related field. One or more seasons of work-related experience in GIS-based data collection and management in noxious weed management, forest insect pest management, or natural resource management. A Colorado Department of Agriculture Qualified Supervisor License is required within 6 months of date of hire including designated QS Categories (103 Ag Weed Control, 106 Forest Pest Control, 107 Rangeland Pest Control, 108 Aquatic Pest Control, 109 Industrial and Right of Way, 206 Turf Pest Control, 207 Ornamental Pest Control, 302 Outdoor Vertebrate Control). Preferred Qualifications: Bachelor of Science in Biology, Botany, Ecology, Entomology, Range Science and Management, or Natural Resources Conservation. Two or more years work-related experience in noxious weed management, forest insect pest management, natural resource management, or related field. Two or more years of work-related experience in GIS-based data collection and management in noxious weed management, forest insect pest management, or natural resource management.Including demonstrated experience in developing projects in ArcPro and ESRI FieldMaps. Demonstrated experience in managing databases. Possession of a Colorado Department of Agriculture issued Qualified Supervisor Pesticide Application License with QS Categories 103 Ag Weed Control, 106 Forest Pest Control, 107 Rangeland Pest Control, 108 Aquatic Pest Control, 109 Industrial and Right of Way, 206 Turf Pest Control, 207 Ornamental Pest Control, and 302 Outdoor Vertebrate Control. Ability to identify native and nonnative plants of the Colorado Front Range ecosystems. Working knowledge of Front Range Colorado ecosystems. International Society of Arboriculture certifications. Broad Real Estate experience with the ability to review and understand deeds, contracts, purchase agreements, leases. Knowledge, Skills, and Attributes that will lead to success in this role include: Working knowledge of terrestrial plants and insect identification. Knowledge of GPS/GIS and ecological monitoring methods. Familiarity with research principles, including navigation of research databases, standards of fieldwork, and ability to identify patterns and themes. Ability to obtain new information through utilizing resources to problem solve. Creativity in using resources to discover information. Ability to work cooperatively and collaboratively with internal and external partners. Working Conditions this position operates in: Must be able to perform physically demanding work in a variety of outdoor conditions and in all climatic conditions for extended periods. Must be able to work independently and safely in rugged terrain. Ability to spend extended periods of time in a vehicle. Ability to work for extended periods indoors. Additional Job Information : Must be able to safely navigate mountain roads using 4WD trucks and potentially UTVs, and hike long distances over rough terrain using GPS or other navigation tools carrying personal supplies and project gear. Must have a valid driver's license; if you are from out of state, you must have a valid Colorado driver's license within six months of hire date, and you must not have any major violations or DUI, DWI, DWAI convictions. Offer of employment contingent on criminal history, MVR check and education verification. A pre-employment physical may be required. Please note that supplemental questions requiring a written response will serve as a writing sample. Current Jefferson County employees must apply through their employee profile in Workday. How to Apply: Applications will be accepted electronically at Jefferson County Colorado Career Opportunities . Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal . For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs Questions: County Recruitment Team: 303-271-8400 or careertalent@jeffco.us Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us Education: Experience: Work Experience: Minimum one year Certifications: Languages: Category: Natural Resources
New York State Office of Parks, Recreation & Historic Preservation
Albany, New York, United States
Minimum Qualifications For Permanent Competitive Appointment: To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law. For Permanent Non-Competitive NY HELPS Appointment: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The minimum qualifications are a bachelor’s or higher degree. Advanced Placement Qualifications: • CMS Trainee 2: Must also have one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. • Full Performance CMS 1 Level: Must also have two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Duties Description The Contract Management Specialist 1, SG-18 position is in the Passes & Reservations Bureau of the Office of Parks, Recreation and Historic Preservation. The Contract Management Specialist 1 reports to senior and higher-level supervisors within the Bureau. Under general supervision the Contract Management Specialist 1 assists in management, development, preparation, and review of agency entrance pass products (Empire Pass, Access Pass, Lifetime Liberty Pass); gift cards, and new/ emerging rewards and affinity program initiatives. The Contract Management Specialist 1 will also provide support for Camping, Pavilion, and Marina and other automated reservation system programs and software platforms. The Contract Management Specialist 1 will interact regularly with the Agency Automation Team and ITS representatives to troubleshoot and resolve issues relating to Bureau programs. Contract Management Specialist 1 duties include: • Review of Bureau contracting/ purchases for fiscal, procurement and programmatic correctness; adherence to Agency policy; compatibility with agency programs and goals, availability of funds; and appropriateness of fees. • Evaluate program needs and performance; and prepare or assist with preparation reports to ensure that all applicable laws, rules, and regulations are adhered to and that proposed purchases/ contracts represent “best value” to New York State. • Review Bureau budget modifications to determine the impact on programs and purchasing to ensure continued compliance with applicable regulations. • Provide program guidance, technical assistance, and training to agency staff and/or vendors to facilitate the management, procurement and ensure control requirements are met. • Develop and maintain effective working relationships with Agency administrators, program staff, and regional staff to predict, assess, troubleshoot, and resolve technical, program and customer service issues and problems. • Special projects and assignments as assigned including but not limited to improving efficiency and workflow for the Access Pass program; Empire Pass program; and researching digital options for gift cards. • Daily tasks include: • Triage and primary response to incoming patron/user complaints regarding Pass programs, policies, and products, including relating to reservation/purchasing systems. • Identify and work to resolve various technical and automation issues involving Passes and the NYS Parks Explorer Mobile Application, and reservation systems. • Interact and correspond with patrons regarding status of applications, orders, refunds, and other bureau transactions, and associated data management. • Manage fulfilment of online/phone orders, payment processing and transmission of pass products to patrons including associated supervision of seasonal/ support staff. • Maintain effective communication with regional and park contacts regarding program and technical updates, and changes to Bureau programs. • Oversee specification and purchasing of printed publications and website management involving pass programs, reservations, gift cards and customer rewards and affinity programs. Additional Comments OPERATING NEEDS: • Must be detail-oriented with a proven capacity to multitask, with a high standard for accuracy and accustomed to working in a team environment and work independently as needed with set priorities. • Must possess effective communication skills and have the ability to understand written and/or verbal material and instructions. • Must possess strong interpersonal skills and be a self-starter and maintain confidentiality. • The candidate must be proficient in Microsoft Office applications BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o PEF: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o PEF: Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 06/27/24
Jun 14, 2024
Full Time
Minimum Qualifications For Permanent Competitive Appointment: To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law. For Permanent Non-Competitive NY HELPS Appointment: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the minimum qualifications for this position. The minimum qualifications are a bachelor’s or higher degree. Advanced Placement Qualifications: • CMS Trainee 2: Must also have one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. • Full Performance CMS 1 Level: Must also have two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Duties Description The Contract Management Specialist 1, SG-18 position is in the Passes & Reservations Bureau of the Office of Parks, Recreation and Historic Preservation. The Contract Management Specialist 1 reports to senior and higher-level supervisors within the Bureau. Under general supervision the Contract Management Specialist 1 assists in management, development, preparation, and review of agency entrance pass products (Empire Pass, Access Pass, Lifetime Liberty Pass); gift cards, and new/ emerging rewards and affinity program initiatives. The Contract Management Specialist 1 will also provide support for Camping, Pavilion, and Marina and other automated reservation system programs and software platforms. The Contract Management Specialist 1 will interact regularly with the Agency Automation Team and ITS representatives to troubleshoot and resolve issues relating to Bureau programs. Contract Management Specialist 1 duties include: • Review of Bureau contracting/ purchases for fiscal, procurement and programmatic correctness; adherence to Agency policy; compatibility with agency programs and goals, availability of funds; and appropriateness of fees. • Evaluate program needs and performance; and prepare or assist with preparation reports to ensure that all applicable laws, rules, and regulations are adhered to and that proposed purchases/ contracts represent “best value” to New York State. • Review Bureau budget modifications to determine the impact on programs and purchasing to ensure continued compliance with applicable regulations. • Provide program guidance, technical assistance, and training to agency staff and/or vendors to facilitate the management, procurement and ensure control requirements are met. • Develop and maintain effective working relationships with Agency administrators, program staff, and regional staff to predict, assess, troubleshoot, and resolve technical, program and customer service issues and problems. • Special projects and assignments as assigned including but not limited to improving efficiency and workflow for the Access Pass program; Empire Pass program; and researching digital options for gift cards. • Daily tasks include: • Triage and primary response to incoming patron/user complaints regarding Pass programs, policies, and products, including relating to reservation/purchasing systems. • Identify and work to resolve various technical and automation issues involving Passes and the NYS Parks Explorer Mobile Application, and reservation systems. • Interact and correspond with patrons regarding status of applications, orders, refunds, and other bureau transactions, and associated data management. • Manage fulfilment of online/phone orders, payment processing and transmission of pass products to patrons including associated supervision of seasonal/ support staff. • Maintain effective communication with regional and park contacts regarding program and technical updates, and changes to Bureau programs. • Oversee specification and purchasing of printed publications and website management involving pass programs, reservations, gift cards and customer rewards and affinity programs. Additional Comments OPERATING NEEDS: • Must be detail-oriented with a proven capacity to multitask, with a high standard for accuracy and accustomed to working in a team environment and work independently as needed with set priorities. • Must possess effective communication skills and have the ability to understand written and/or verbal material and instructions. • Must possess strong interpersonal skills and be a self-starter and maintain confidentiality. • The candidate must be proficient in Microsoft Office applications BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o PEF: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o PEF: Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 06/27/24
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s degree may substitute for required experience up to two (2) years. Licenses or Certifications: None. Notes to Applicants Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. GOOD STANDING COA EMPLOYEES : Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. Work Schedule: This position is categorized as Essential Personnel with the City of Austin. Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Essential employees ensure the continuance of key operations for the City of Austin. Work hours may include after hours, holidays, and weekends and may include on-call shifts. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $28.04 - $34.34 Hours Monday - Friday (7:00 a.m. - 4:00 p.m.) 50% hybrid schedule, may change due to departmental needs. Job Close Date 07/01/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin Texas 78723 Preferred Qualifications Preferred Experience: Current or former federal, state, or local government employee. Experience developing statements of work for commodities contracts. Experience monitoring contracts for compliance. Experience researching information in financial systems. Intermediate proficiency using Microsoft Excel for analyzing and presenting financial data. Intermediate proficiency with Microsoft Word. Organizational skills with ability to prioritize tasks in an environment with frequent interruptions and changes in priorities. Strong written and oral communication skills. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares for bids process by gathering and coordinating contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on contract bid; recommending and preparing effective supplemental terms and conditions, and drafting purchase documents for bid. May also perform spot buying off existing contracts (per Central Purchasing policy limitations). Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award. Develops and manages requirements for complex contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities. Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback, and reporting and resolving complex contractual issues. Prepares and/or develops reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers. Manages supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations. Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions. Conducts site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements. Develops requirements for new contracts by researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements. Researches and responds to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices, regulations, policies and techniques. Knowledge of contract development, contract language, terms, conditions, etc. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to evaluate contract agreements. Ability to write specific terms or conditions for contracts. Ability to enforce contractual obligations. Ability to evaluate contractor performance Ability to resolve complex problems. Ability to leading a work group. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The Minimum Qualifications of a Contract Management Specialist III include: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years. Do you meet the Minimum Qualifications of this position? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Are you a current or former Federal, State, or Local Government employee? Yes No * Please describe your experience and expertise monitoring Contracts for compliance, including the number of years of experience. (Open Ended Question) * Please describe your professional experience with oral and written communication. Include detail regarding specific correspondence, training, and/or presentations you have prepared/presented. (Open Ended Question) * Please describe your level of knowledge and relevant experience with the City of Austin financial systems, specifically, eCOMBS, eCAPRIS, and AIMS. If you have no experience in those systems, please describe other financial systems you have used. (Open Ended Question) * Please describe your experience with developing statements of work for commodities contracts. (Open Ended Question) * Please describe your organizational skills and your ability to handle multiple tasks and prioritize. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Word? Basic: create/edit simple documents Intermediate: create/edit a variety of documents; reformat document features such as color, font style & size of text; add simple headers & footers Advanced: create/edit complex documents; integrate features such as tables, charts, hyperlinks, bookmarks, graphics; data/mail merge; add header & footers; create document and form templates Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages * Are you proficient with Microsoft Excel? Yes No * Due to the responsibilities, this position requires a financial Criminal Background Investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Financial CBI to be hired. I acknowledge and understand this position requires a Financial Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents
Jun 01, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s degree may substitute for required experience up to two (2) years. Licenses or Certifications: None. Notes to Applicants Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. GOOD STANDING COA EMPLOYEES : Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. Work Schedule: This position is categorized as Essential Personnel with the City of Austin. Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Essential employees ensure the continuance of key operations for the City of Austin. Work hours may include after hours, holidays, and weekends and may include on-call shifts. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $28.04 - $34.34 Hours Monday - Friday (7:00 a.m. - 4:00 p.m.) 50% hybrid schedule, may change due to departmental needs. Job Close Date 07/01/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin Texas 78723 Preferred Qualifications Preferred Experience: Current or former federal, state, or local government employee. Experience developing statements of work for commodities contracts. Experience monitoring contracts for compliance. Experience researching information in financial systems. Intermediate proficiency using Microsoft Excel for analyzing and presenting financial data. Intermediate proficiency with Microsoft Word. Organizational skills with ability to prioritize tasks in an environment with frequent interruptions and changes in priorities. Strong written and oral communication skills. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares for bids process by gathering and coordinating contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on contract bid; recommending and preparing effective supplemental terms and conditions, and drafting purchase documents for bid. May also perform spot buying off existing contracts (per Central Purchasing policy limitations). Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award. Develops and manages requirements for complex contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities. Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback, and reporting and resolving complex contractual issues. Prepares and/or develops reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers. Manages supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations. Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions. Conducts site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements. Develops requirements for new contracts by researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements. Researches and responds to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices, regulations, policies and techniques. Knowledge of contract development, contract language, terms, conditions, etc. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to evaluate contract agreements. Ability to write specific terms or conditions for contracts. Ability to enforce contractual obligations. Ability to evaluate contractor performance Ability to resolve complex problems. Ability to leading a work group. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The Minimum Qualifications of a Contract Management Specialist III include: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years. Do you meet the Minimum Qualifications of this position? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Are you a current or former Federal, State, or Local Government employee? Yes No * Please describe your experience and expertise monitoring Contracts for compliance, including the number of years of experience. (Open Ended Question) * Please describe your professional experience with oral and written communication. Include detail regarding specific correspondence, training, and/or presentations you have prepared/presented. (Open Ended Question) * Please describe your level of knowledge and relevant experience with the City of Austin financial systems, specifically, eCOMBS, eCAPRIS, and AIMS. If you have no experience in those systems, please describe other financial systems you have used. (Open Ended Question) * Please describe your experience with developing statements of work for commodities contracts. (Open Ended Question) * Please describe your organizational skills and your ability to handle multiple tasks and prioritize. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Word? Basic: create/edit simple documents Intermediate: create/edit a variety of documents; reformat document features such as color, font style & size of text; add simple headers & footers Advanced: create/edit complex documents; integrate features such as tables, charts, hyperlinks, bookmarks, graphics; data/mail merge; add header & footers; create document and form templates Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages * Are you proficient with Microsoft Excel? Yes No * Due to the responsibilities, this position requires a financial Criminal Background Investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Financial CBI to be hired. I acknowledge and understand this position requires a Financial Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years Licenses or Certifications: None Notes to Applicants POSITION OVERVIEW : The Contract Management Specialist III position will participate in the Aviation Department’s Purchasing Unit. This position will: • Partner with Aviation Purchase requesters and Central Purchasing Office to coordinate/process department commodity and service purchases. • Purchase parts, equipment, materials and services by soliciting and awarding informal quotes. • Prepare and/or review bid requests and specifications for Invitations for Bid, Requests for Proposals and Requests for Quotation; making award recommendations. • Identify contracts and strategic agreements for commodities and services; developing scopes of work/specifications in compliance with established policies and procedures. • Partner with Aviation Contract managers and Central Purchasing Office to monitor Aviation contracts by: tracking remaining funds; coordinating contract renewals and extensions; monitoring usage to ensure availability; and documenting and reporting vendor performance issues. • Review/update Aviation purchasing processes/guidelines as required. • Participate in meetings to determine purchasing needs and recommend purchasing methods available to meet needs. ASSESSMENT : A skills assessment will be required for this position. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. APPLICATION INFORMATION : A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application. VETERAN : Veteran candidates will be required to provide a copy of their DD214 at the time of interview. GOOD STANDING - DEPARTMENT / DIVISION POSTINGS : Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. CRIMINAL HISTORY BACKGROUND CHECK : Top candidate will be subject to a minimum 10 year criminal background check and security threat assessment. LANGUAGE : Must have the ability to read, write, and fluently speak in English. WORK HOURS : Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekend work DEPARTMENT MAY CLOSE THE JOB POSTING AT ANY TIME AFTER 7 DAYS Pay Range $28.04 - $34.34 Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Teleworking opportunities may be available after an initial training period. Ability to telework only up to 40% of the time per two‐week pay period, with at least 60% of the time working onsite. Work schedules are implemented to support the business and operational needs of the department and are subject to change. Job Close Date 06/24/2024 Type of Posting External Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Bergstrom International Airport (AUS) Preferred Qualifications Preferred Experience: Government purchasing experience or similar experience working within strictly defined purchasing guidelines. Working experience supporting the purchasing process including requests for quotations, bid evaluation, and bid selection. Working experience in defining requirements for administering and monitoring commodity and service contracts. Experience in preparing and presenting information to large groups. Ability to travel to multiple sites as part of regular job duties. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares for bids process by gathering and coordinating contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on contract bid; recommending and preparing effective supplemental terms and conditions, and drafting purchase documents for bid. May also perform spot buying off existing contracts (per Central Purchasing policy limitations). Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award. Develops and manages requirements for complex contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities. Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback, and reporting and resolving complex contractual issues. Prepares and/or develops reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers. Manages supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations. Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions. Conducts site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements. Develops requirements for new contracts by researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements. Researches and responds to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices, regulations, policies and techniques. Knowledge of contract development, contract language, terms, conditions, etc. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to evaluate contract agreements. Ability to write specific terms or conditions for contracts. Ability to enforce contractual obligations. Ability to evaluate contractor performance Ability to resolve complex problems. Ability to leading a work group. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires a graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years. Do you meet these minimum requirements? Yes No * Please describe your government purchasing experience or similar experience working within strictly defined purchasing guidelines. (Open Ended Question) * Describe your work experience supporting the purchasing process including requests for quotations, bid evaluation and bid selection. (Open Ended Question) * Describe your working experience in defining requirements for, administering and monitoring commodity and service contracts. (Open Ended Question) * How many years of experience do you have preparing and presenting information to large groups? None 0-1 1-2 2-3 3-4 4+ * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Check to be hired. I acknowledge and understand this position requires a 10-year Criminal Background Investigation and security threat assessment * Were you referred to this opportunity by a current Aviation employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
May 18, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years Licenses or Certifications: None Notes to Applicants POSITION OVERVIEW : The Contract Management Specialist III position will participate in the Aviation Department’s Purchasing Unit. This position will: • Partner with Aviation Purchase requesters and Central Purchasing Office to coordinate/process department commodity and service purchases. • Purchase parts, equipment, materials and services by soliciting and awarding informal quotes. • Prepare and/or review bid requests and specifications for Invitations for Bid, Requests for Proposals and Requests for Quotation; making award recommendations. • Identify contracts and strategic agreements for commodities and services; developing scopes of work/specifications in compliance with established policies and procedures. • Partner with Aviation Contract managers and Central Purchasing Office to monitor Aviation contracts by: tracking remaining funds; coordinating contract renewals and extensions; monitoring usage to ensure availability; and documenting and reporting vendor performance issues. • Review/update Aviation purchasing processes/guidelines as required. • Participate in meetings to determine purchasing needs and recommend purchasing methods available to meet needs. ASSESSMENT : A skills assessment will be required for this position. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. APPLICATION INFORMATION : A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application. VETERAN : Veteran candidates will be required to provide a copy of their DD214 at the time of interview. GOOD STANDING - DEPARTMENT / DIVISION POSTINGS : Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. CRIMINAL HISTORY BACKGROUND CHECK : Top candidate will be subject to a minimum 10 year criminal background check and security threat assessment. LANGUAGE : Must have the ability to read, write, and fluently speak in English. WORK HOURS : Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekend work DEPARTMENT MAY CLOSE THE JOB POSTING AT ANY TIME AFTER 7 DAYS Pay Range $28.04 - $34.34 Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Teleworking opportunities may be available after an initial training period. Ability to telework only up to 40% of the time per two‐week pay period, with at least 60% of the time working onsite. Work schedules are implemented to support the business and operational needs of the department and are subject to change. Job Close Date 06/24/2024 Type of Posting External Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Austin Bergstrom International Airport (AUS) Preferred Qualifications Preferred Experience: Government purchasing experience or similar experience working within strictly defined purchasing guidelines. Working experience supporting the purchasing process including requests for quotations, bid evaluation, and bid selection. Working experience in defining requirements for administering and monitoring commodity and service contracts. Experience in preparing and presenting information to large groups. Ability to travel to multiple sites as part of regular job duties. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares for bids process by gathering and coordinating contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on contract bid; recommending and preparing effective supplemental terms and conditions, and drafting purchase documents for bid. May also perform spot buying off existing contracts (per Central Purchasing policy limitations). Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award. Develops and manages requirements for complex contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities. Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback, and reporting and resolving complex contractual issues. Prepares and/or develops reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers. Manages supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations. Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions. Conducts site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements. Develops requirements for new contracts by researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements. Researches and responds to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of contract law, contracting practices, regulations, policies and techniques. Knowledge of contract development, contract language, terms, conditions, etc. Knowledge of Federal, State and Local laws. Knowledge of city practice, policy and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to evaluate contract agreements. Ability to write specific terms or conditions for contracts. Ability to enforce contractual obligations. Ability to evaluate contractor performance Ability to resolve complex problems. Ability to leading a work group. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires a graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years. Do you meet these minimum requirements? Yes No * Please describe your government purchasing experience or similar experience working within strictly defined purchasing guidelines. (Open Ended Question) * Describe your work experience supporting the purchasing process including requests for quotations, bid evaluation and bid selection. (Open Ended Question) * Describe your working experience in defining requirements for, administering and monitoring commodity and service contracts. (Open Ended Question) * How many years of experience do you have preparing and presenting information to large groups? None 0-1 1-2 2-3 3-4 4+ * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * The Transportation Security Administration (TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Check to be hired. I acknowledge and understand this position requires a 10-year Criminal Background Investigation and security threat assessment * Were you referred to this opportunity by a current Aviation employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
Sacramento, California, United States
Job Description and Duties HCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission. Join HCD and help us improve the lives of all Californians. Please Note: A Statement of Qualifications must be submitted along with your application in order to be considered for this position. Please see “special requirements” section for statement of qualifications instructions. Per CCR 249.3, this job control may be used to fill subsequent vacancies. Under California Government Code Section 14200, this position is eligible for hybrid telework and may be eligible for full-time remote work in some circumstances and/or time-periods, at the sole discretion of the Department. Telework-eligible applicants must reside in California. Headquarter location will be designated on the selected candidate's primary residence location. This is subject to change if HCD's criteria is met. Under the general direction of the State Grants Management Branch Chief (Manager III) of the State Grants Management (SGM) Branch of the Division of State Financial Assistance (DSFA), the Housing and Community Development Specialist II serves as a highest-level technical expert and advisor responsible for activities and projects of the greatest scope, impact, and sensitivity. The incumbent conducts high-level complex research, collection and analysis of programmatic and housing data and development of program policy recommendations, regulations, program guidelines, and contracts for state-funded grant programs . The SGM Branch is primarily responsible for the fiscal and contract management of state funded grant programs including monitoring and clearing of standard agreement conditions, processing of fund disbursement requests, monitoring of grantee reporting requirements, maintaining contract files and providing technical assistance to grantees to ensure programmatic and statutory requirements and timelines are met. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST II HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-437114 Position #(s): 401-263-9037-002 Working Title: Telework Option - Hybrid - Grants Management Specialist II Classification: HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST II $6,858.00 - $8,584.00 Shall Consider: HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST I $6,243.00 - $7,815.00 # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information The mission of the Department of Housing and Community Development (HCD) is to promote safe, affordable homes and vibrant, inclusive, sustainable communities for all Californians. To learn more about HCD, please visit us at our website. Department Website: https://www.hcd.ca.gov/ Special Requirements Confidentiality Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Employment Application (STD.678) It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application. Resume’s or other documents cannot substitute a state application. Applicants who fail to submit a completed STD. 678 will not be considered. Statement of Qualifications (SOQ) Interested individuals must submit a Statement of Qualifications (SOQ) in addition to the standard state application (form STD 678). Your SOQ will be considered the first interview for this position. If your qualifications are competitive, you will be invited to a formal interview. Resumes, cover letters, or any other documents cannot substitute the SOQ . When completing the SOQ, number your responses , include all relevant experience, education, and training, as applicable, and explain all answers thoroughly. Your SOQ should not exceed two pages, single-spaced, Arial 12-point font and address the following : What is your experience collecting program data, reconciling information from multiple sources, and the methods used to maintain organization? How did you create internal consistency and perform data validation?Describe your experience collaboratively working within teams in a virtual environment, and between teams, especially with people who have different responsibilities, deadlines, and jargon. Describe your role, and how you ensured your team’s success. HCD Disclosure Requirements Selected candidates may be subject to rules imposed by a Conflict of Interest Code that apply to HCD employees, which may require filing a Statement of Economic Interest (Form 700). Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/28/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Housing & Community Development Attn: Hiring Unit | JC 437114 P.O. Box 952050 Sacramento , CA 94252-2050 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Housing & Community Development Hiring Unit | JC437114 2020 W. El Camino Ave. (Lobby) Sacramento , CA 95833 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Please see Statement of Qualifications section. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Experience in policy and/or program development Ability to effectively and regularly present to a broad range of audiences, including executives Excellent written and oral communication skills Ability to independently conduct research and work on complex assignments, as well as project manage a team Ability to effectively formulate and interpret State and federal regulations and policies. Proficiency with Microsoft Office and data reporting software and code Experience with monitoring and compliance Benefits HCD employees are eligible for a number of benefits. Health benefits and leave programs are available for most permanent, full-time employees and some permanent, part-time employees. Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements, which are contracts negotiated between the State of California and employee organizations that define employees' wages, hours, and conditions of employment. Some added benefits HCD offers include: Flexible Work Hours, Telework Opportunities, Health, Dental & Vision Benefits, Paid Sick & Vacation, Retirement, Basic Group Term Life Insurance, Employee Assistance Program, 11 Paid Holidays, 401(k) & 457 plans, Military Leave, Student Loan Forgiveness, Long Term Care, Group Legal Services, and Reimbursement Accounts. Effective July 1, 2024, HCD headquarters will be located at the May Lee State Office Complex (MLSOC), 651 Bannon Street, Sacramento CA 95811. The 17.3-acre site is designed to achieve zero net energy (ZNE) and zero net carbon (ZNC) through the use of State-purchased carbon-free green energy. Amenities will include various dining options, childcare center, fitness center, and much more! * For more details about employee benefits, visit the California Department of Human Resources website. Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Department Website: https://www.hcd.ca.gov/ Human Resources Contact: Lisa Nguyen (916) 827-8314 lisa.nguyen@hcd.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Medical Management Unit (000) - Medical.Management@hcd.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information Click on the following link to complete a department recruitment survey: Recruitment Survey . To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the HCDS II exam online at CalCareers and the HCDS I exam at CalCareers . If you're new to the state application process please visit 3 Steps to a State Job . Visit the SOQ Checklist for Candidates for tips on completing a Statement of Qualifications. All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with “see resume” in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted: "To" and "from" dates (month/day/year) Hours worked per week Private sector job titles Supervisor name and phone number Job duties performed State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles). Background Investigation For all hires effective January 1, 2024, HCD will conduct a pre-employment background check on new to HCD and returning to HCD candidates. HCD will consider qualified candidates with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if HCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/28/2024
Jun 15, 2024
Full Time
Job Description and Duties HCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission. Join HCD and help us improve the lives of all Californians. Please Note: A Statement of Qualifications must be submitted along with your application in order to be considered for this position. Please see “special requirements” section for statement of qualifications instructions. Per CCR 249.3, this job control may be used to fill subsequent vacancies. Under California Government Code Section 14200, this position is eligible for hybrid telework and may be eligible for full-time remote work in some circumstances and/or time-periods, at the sole discretion of the Department. Telework-eligible applicants must reside in California. Headquarter location will be designated on the selected candidate's primary residence location. This is subject to change if HCD's criteria is met. Under the general direction of the State Grants Management Branch Chief (Manager III) of the State Grants Management (SGM) Branch of the Division of State Financial Assistance (DSFA), the Housing and Community Development Specialist II serves as a highest-level technical expert and advisor responsible for activities and projects of the greatest scope, impact, and sensitivity. The incumbent conducts high-level complex research, collection and analysis of programmatic and housing data and development of program policy recommendations, regulations, program guidelines, and contracts for state-funded grant programs . The SGM Branch is primarily responsible for the fiscal and contract management of state funded grant programs including monitoring and clearing of standard agreement conditions, processing of fund disbursement requests, monitoring of grantee reporting requirements, maintaining contract files and providing technical assistance to grantees to ensure programmatic and statutory requirements and timelines are met. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST II HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-437114 Position #(s): 401-263-9037-002 Working Title: Telework Option - Hybrid - Grants Management Specialist II Classification: HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST II $6,858.00 - $8,584.00 Shall Consider: HOUSING AND COMMUNITY DEVELOPMENT SPECIALIST I $6,243.00 - $7,815.00 # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information The mission of the Department of Housing and Community Development (HCD) is to promote safe, affordable homes and vibrant, inclusive, sustainable communities for all Californians. To learn more about HCD, please visit us at our website. Department Website: https://www.hcd.ca.gov/ Special Requirements Confidentiality Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Employment Application (STD.678) It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application. Resume’s or other documents cannot substitute a state application. Applicants who fail to submit a completed STD. 678 will not be considered. Statement of Qualifications (SOQ) Interested individuals must submit a Statement of Qualifications (SOQ) in addition to the standard state application (form STD 678). Your SOQ will be considered the first interview for this position. If your qualifications are competitive, you will be invited to a formal interview. Resumes, cover letters, or any other documents cannot substitute the SOQ . When completing the SOQ, number your responses , include all relevant experience, education, and training, as applicable, and explain all answers thoroughly. Your SOQ should not exceed two pages, single-spaced, Arial 12-point font and address the following : What is your experience collecting program data, reconciling information from multiple sources, and the methods used to maintain organization? How did you create internal consistency and perform data validation?Describe your experience collaboratively working within teams in a virtual environment, and between teams, especially with people who have different responsibilities, deadlines, and jargon. Describe your role, and how you ensured your team’s success. HCD Disclosure Requirements Selected candidates may be subject to rules imposed by a Conflict of Interest Code that apply to HCD employees, which may require filing a Statement of Economic Interest (Form 700). Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/28/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Housing & Community Development Attn: Hiring Unit | JC 437114 P.O. Box 952050 Sacramento , CA 94252-2050 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Housing & Community Development Hiring Unit | JC437114 2020 W. El Camino Ave. (Lobby) Sacramento , CA 95833 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Please see Statement of Qualifications section. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Experience in policy and/or program development Ability to effectively and regularly present to a broad range of audiences, including executives Excellent written and oral communication skills Ability to independently conduct research and work on complex assignments, as well as project manage a team Ability to effectively formulate and interpret State and federal regulations and policies. Proficiency with Microsoft Office and data reporting software and code Experience with monitoring and compliance Benefits HCD employees are eligible for a number of benefits. Health benefits and leave programs are available for most permanent, full-time employees and some permanent, part-time employees. Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements, which are contracts negotiated between the State of California and employee organizations that define employees' wages, hours, and conditions of employment. Some added benefits HCD offers include: Flexible Work Hours, Telework Opportunities, Health, Dental & Vision Benefits, Paid Sick & Vacation, Retirement, Basic Group Term Life Insurance, Employee Assistance Program, 11 Paid Holidays, 401(k) & 457 plans, Military Leave, Student Loan Forgiveness, Long Term Care, Group Legal Services, and Reimbursement Accounts. Effective July 1, 2024, HCD headquarters will be located at the May Lee State Office Complex (MLSOC), 651 Bannon Street, Sacramento CA 95811. The 17.3-acre site is designed to achieve zero net energy (ZNE) and zero net carbon (ZNC) through the use of State-purchased carbon-free green energy. Amenities will include various dining options, childcare center, fitness center, and much more! * For more details about employee benefits, visit the California Department of Human Resources website. Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Department Website: https://www.hcd.ca.gov/ Human Resources Contact: Lisa Nguyen (916) 827-8314 lisa.nguyen@hcd.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Medical Management Unit (000) - Medical.Management@hcd.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information Click on the following link to complete a department recruitment survey: Recruitment Survey . To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the HCDS II exam online at CalCareers and the HCDS I exam at CalCareers . If you're new to the state application process please visit 3 Steps to a State Job . Visit the SOQ Checklist for Candidates for tips on completing a Statement of Qualifications. All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with “see resume” in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted: "To" and "from" dates (month/day/year) Hours worked per week Private sector job titles Supervisor name and phone number Job duties performed State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles). Background Investigation For all hires effective January 1, 2024, HCD will conduct a pre-employment background check on new to HCD and returning to HCD candidates. HCD will consider qualified candidates with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if HCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/28/2024
SUMMARY PURPOSE OF POSITION The Contracts Specialist performs quality control checks, confirms that contract and procurement processes conform to department standards, and validates the integrity of the data and information entered in SCRRA’s systems and contract and procurement documents. TO APPLY: This is a continuous recruitment, with the first review of applications beginning May 1 , 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles. No formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Act as SCRRA’s procurement officer per delegated authority. Prepare Requests for Quotes (RFQs) and Invitations for Bid (IFBs) to solicit goods and services per SCRRA’s policies and procedures, and applicable rules and regulations. Create purchase orders for a variety of goods and services in Oracle. Review and monitor procurement plans and processes to validate that plans conform to department standards and policies. Establish and document data entry and management criteria and guidelines for contracts, purchase orders, and other purchasing documents managed in Oracle. Monitor failures to identify root causes and develop strategies to recommend to management for improvement in the overall quality and accuracy of data entry and data management processes. Research discrepancies and reconcile with procurement documents, receiving departments, and accounts payable. Research and analyze large data sets to present findings to Contract Administrators and department leadership. Support Contract Administrators as necessary. Maintain and monitor accurate filing. Process contract and purchase order close-out as instructed. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Public Administration, Business Administration, or a related field. A minimum of two (2) years of work experience performing a variety of business processes and data entry associated with monitoring, quality assurance, and data integrity. A combination of training, with a minimum of an Associate’s degree and/or experience that provides the required knowledge, skills, and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid class C Driver’s License with a satisfactory driving record of no more than three moving violations and no DUIs within the last three years. Preferred Qualifications Prior experience in the procurement function. Prior experience in the public sector. Prior experience in a railroad environment. Familiarity with Federal Transit Administration Circular 4220.1F (or most recent) and/or 2 CFR Part 200 Uniform Administrative Requirements. Familiarity with Federal Acquisition Regulations. Experience with Maintenance, Repair and Operations (MRO). Experience with Davis-Bacon Act covered work. Knowledge, Skills, and Abilities Knowledge of: Public contracting principles. California and Federal laws applicable to procurement for public agencies. Microsoft Word or equivalent software application for text editing. Microsoft Excel or equivalent software application for spreadsheets and data analysis. Oracle ERP, PlanetBids, or other automated applications related to procurement. Cost/price analysis. Six Sigma knowledge. Skilled in: Verbal and written communication. Organization and time management. Detailed data accuracy and analysis. Ability to: Read and comprehend Contracts terms and conditions. Collaborate with other departments. Exercise initiative and judgment in carrying out detailed projects and tasks. Balance multiple tasks simultaneously. Handle confidential information. Ensure accuracy and compliance. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position such as computers, office equipment, and work-related machinery. Transport equipment or boxes up to 25lbs. Exchange ideas by means of communication. Visual acuity to detect, identify, and observe employees or train movement, and any barriers to movement, when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations. WORKING CONDITIONS Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Apr 18, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Contracts Specialist performs quality control checks, confirms that contract and procurement processes conform to department standards, and validates the integrity of the data and information entered in SCRRA’s systems and contract and procurement documents. TO APPLY: This is a continuous recruitment, with the first review of applications beginning May 1 , 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles. No formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Act as SCRRA’s procurement officer per delegated authority. Prepare Requests for Quotes (RFQs) and Invitations for Bid (IFBs) to solicit goods and services per SCRRA’s policies and procedures, and applicable rules and regulations. Create purchase orders for a variety of goods and services in Oracle. Review and monitor procurement plans and processes to validate that plans conform to department standards and policies. Establish and document data entry and management criteria and guidelines for contracts, purchase orders, and other purchasing documents managed in Oracle. Monitor failures to identify root causes and develop strategies to recommend to management for improvement in the overall quality and accuracy of data entry and data management processes. Research discrepancies and reconcile with procurement documents, receiving departments, and accounts payable. Research and analyze large data sets to present findings to Contract Administrators and department leadership. Support Contract Administrators as necessary. Maintain and monitor accurate filing. Process contract and purchase order close-out as instructed. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Public Administration, Business Administration, or a related field. A minimum of two (2) years of work experience performing a variety of business processes and data entry associated with monitoring, quality assurance, and data integrity. A combination of training, with a minimum of an Associate’s degree and/or experience that provides the required knowledge, skills, and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid class C Driver’s License with a satisfactory driving record of no more than three moving violations and no DUIs within the last three years. Preferred Qualifications Prior experience in the procurement function. Prior experience in the public sector. Prior experience in a railroad environment. Familiarity with Federal Transit Administration Circular 4220.1F (or most recent) and/or 2 CFR Part 200 Uniform Administrative Requirements. Familiarity with Federal Acquisition Regulations. Experience with Maintenance, Repair and Operations (MRO). Experience with Davis-Bacon Act covered work. Knowledge, Skills, and Abilities Knowledge of: Public contracting principles. California and Federal laws applicable to procurement for public agencies. Microsoft Word or equivalent software application for text editing. Microsoft Excel or equivalent software application for spreadsheets and data analysis. Oracle ERP, PlanetBids, or other automated applications related to procurement. Cost/price analysis. Six Sigma knowledge. Skilled in: Verbal and written communication. Organization and time management. Detailed data accuracy and analysis. Ability to: Read and comprehend Contracts terms and conditions. Collaborate with other departments. Exercise initiative and judgment in carrying out detailed projects and tasks. Balance multiple tasks simultaneously. Handle confidential information. Ensure accuracy and compliance. PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position such as computers, office equipment, and work-related machinery. Transport equipment or boxes up to 25lbs. Exchange ideas by means of communication. Visual acuity to detect, identify, and observe employees or train movement, and any barriers to movement, when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations. WORKING CONDITIONS Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
City of San Jose
United States, California, San Jose
The San José Fire Department's (SJFD) core mission is to serve the community by protecting life, property, and the environment through prevention and response. SJFD is a high-volume, high-performance, all-risk Fire Department that protects approximately 200 square miles including, residential, commercial, high-rise, wildland interface areas, and a number of high-hazard occupancies. For additional information visit sjfd.org . The San José Fire Department (SJFD) is currently seeking to fill one (1) full-time Senior Geographic Information Systems Specialist vacancy in the Fire IT division. The salary range for this classification is: $100,049.04 - $121,954.56. This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. The actual salary shall be determined by the final candidates' qualifications and experience. The San José Fire Department is looking to fill a Senior Geographic Systems Specialist position within the BAS/Fire IT division. This role will manage mapping projects and, when applicable, application development activities to support the mapping function. Under the direction of the Department Information Technology Manager, the key duties and responsibilities of this position include: Oversee GIS data management efforts, including Fire-specific layers, ensuring the quality and timely input of the data. This involves performing quality control and quality assurance (QC/QA) and assisting with hands-on data management to minimize backlogs. Coordinate with various departments and the Enterprise GIS team on Fire data conversion and consolidation efforts, contributing to the Enterprise GIS data repository. Provide geodatabase development and programming (SQL Server), with the ability to understand complex database concepts, interfaces, and the implications of different database designs. Assist in the development and management of GIS project plans, including defining requirements, setting tasks and resource assignments, and ensuring standards, deadlines, and quality standards are met. Ensure City staff using GIS receive necessary training and technical support. Hire and manage GIS teams, including GIS I/II specialists, cartographers, data managers, analysts, and vendors, to meet GIS project objectives and timelines. Build team capacity to provide GIS project support, training, map production, and analysis services in addition to data management. Perform analytical analysis with large datasets. Prepare and perform data modeling and create entity-relationship diagrams. Develop, document, use, and troubleshoot workflows. Troubleshoot software issues related to all GIS service delivery functions. Perform other duties as assigned. Education: A Bachelor's Degree from an accredited college or university in Geographic Information Systems, Engineering, Computer Science, Management Information Systems, Mathematics, Physical Science, Geography, Geology, Urban Planning or closely related field. Experience: Two (2) years of increasingly responsible experience in computer programming, geographic information systems or transportation planning, including one (1) year in special and/or asset database management.A GIS or GISP certificate from a certifying body acceptable to the City of San José is highly desirable. Acceptable Substitution: Possession of a valid GIS or GISP certificate from a certifying body acceptable to the City of San José may be substituted for one (1) year of experience in computer programming, geographic information systems or transportation planning.The ideal candidate will possess the following competencies, as demonstrated in past and current employment history: Job Expertise : Demonstrate knowledge of and experience with applicable professional/technical principles and practices of application management, Citywide and departmental procedures/policies and federal and state rules and regulations. Customer Service : Demonstrates the ability to anticipate customer's needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner; demonstrates ownership, attention to detail, and effective/efficient follow-through. Planning : Acts to align own unit's goals with the strategic direction of the organization; uses effective techniques to define outcomes and expectations. Project Management : Monitors project progress and evaluates performance; identifies improvement areas and resolves barriers to task completion; sets deadlines in a way that gets commitment from all parties involved. Supervision : Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources. Teamwork and Interpersonal Skills : Demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Communication Skills : Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts. Selection Process: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. If you have questions about the duties of these positions, the selection or hiring processes, please contact Ginger Quijano at Ginger.Quijano@sanjoseca.gov .
Jun 12, 2024
Full Time
The San José Fire Department's (SJFD) core mission is to serve the community by protecting life, property, and the environment through prevention and response. SJFD is a high-volume, high-performance, all-risk Fire Department that protects approximately 200 square miles including, residential, commercial, high-rise, wildland interface areas, and a number of high-hazard occupancies. For additional information visit sjfd.org . The San José Fire Department (SJFD) is currently seeking to fill one (1) full-time Senior Geographic Information Systems Specialist vacancy in the Fire IT division. The salary range for this classification is: $100,049.04 - $121,954.56. This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. The actual salary shall be determined by the final candidates' qualifications and experience. The San José Fire Department is looking to fill a Senior Geographic Systems Specialist position within the BAS/Fire IT division. This role will manage mapping projects and, when applicable, application development activities to support the mapping function. Under the direction of the Department Information Technology Manager, the key duties and responsibilities of this position include: Oversee GIS data management efforts, including Fire-specific layers, ensuring the quality and timely input of the data. This involves performing quality control and quality assurance (QC/QA) and assisting with hands-on data management to minimize backlogs. Coordinate with various departments and the Enterprise GIS team on Fire data conversion and consolidation efforts, contributing to the Enterprise GIS data repository. Provide geodatabase development and programming (SQL Server), with the ability to understand complex database concepts, interfaces, and the implications of different database designs. Assist in the development and management of GIS project plans, including defining requirements, setting tasks and resource assignments, and ensuring standards, deadlines, and quality standards are met. Ensure City staff using GIS receive necessary training and technical support. Hire and manage GIS teams, including GIS I/II specialists, cartographers, data managers, analysts, and vendors, to meet GIS project objectives and timelines. Build team capacity to provide GIS project support, training, map production, and analysis services in addition to data management. Perform analytical analysis with large datasets. Prepare and perform data modeling and create entity-relationship diagrams. Develop, document, use, and troubleshoot workflows. Troubleshoot software issues related to all GIS service delivery functions. Perform other duties as assigned. Education: A Bachelor's Degree from an accredited college or university in Geographic Information Systems, Engineering, Computer Science, Management Information Systems, Mathematics, Physical Science, Geography, Geology, Urban Planning or closely related field. Experience: Two (2) years of increasingly responsible experience in computer programming, geographic information systems or transportation planning, including one (1) year in special and/or asset database management.A GIS or GISP certificate from a certifying body acceptable to the City of San José is highly desirable. Acceptable Substitution: Possession of a valid GIS or GISP certificate from a certifying body acceptable to the City of San José may be substituted for one (1) year of experience in computer programming, geographic information systems or transportation planning.The ideal candidate will possess the following competencies, as demonstrated in past and current employment history: Job Expertise : Demonstrate knowledge of and experience with applicable professional/technical principles and practices of application management, Citywide and departmental procedures/policies and federal and state rules and regulations. Customer Service : Demonstrates the ability to anticipate customer's needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner; demonstrates ownership, attention to detail, and effective/efficient follow-through. Planning : Acts to align own unit's goals with the strategic direction of the organization; uses effective techniques to define outcomes and expectations. Project Management : Monitors project progress and evaluates performance; identifies improvement areas and resolves barriers to task completion; sets deadlines in a way that gets commitment from all parties involved. Supervision : Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources. Teamwork and Interpersonal Skills : Demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Communication Skills : Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts. Selection Process: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. If you have questions about the duties of these positions, the selection or hiring processes, please contact Ginger Quijano at Ginger.Quijano@sanjoseca.gov .
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants The Administrative Specialist position is responsible for providing technical support for the Prevention Division. The responsibilities include technical inspection scheduling for contractors via phone/online, commercial property data management, entering inspection data in our Records Management System and SharePoint. In addition, auditing property data for inaccuracies, validating property data for inspection requests and answering technical inspection questions. Daily tasks include, but are not limited to: Provides assistance to internal and external walk-in customers. Answers telephone calls to assist or routes callers to appropriate personnel. Creates and modifies property data in the AFD Records Management System. Processes inspection invoices. Resolves payment discrepancies and reviews payment invoicing for accuracy. Participates in the cross-training program: Collaborating with other administrative personnel to create, identify, and report on areas within the program; Serve as a back up to other divisions in the department; Assist with training of new staff; and Creates/Edits/Updates Standard Operating Procedures for the Prevention Division. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Collaborates with AFD inspectors and engineers to verify requested inspections and assist with issues regarding system plan reviews. All other duties as assigned. Please note the following when completing the City of Austin application for this position: Please be sure to detail on the application all the previous employment experience you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required but will not substitute for a complete employment application. Please do not use the phrase “see resume” or refer to other documents to complete your application. Do not leave the “Duties and Responsibilities” sections blank. Applications missing information and/or documents will be deemed incomplete applications and will not be considered. Austin Fire Department may close the posting any time after seven days from the initial advertisement. Once a position is closed, no additional applications will be accepted. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $23.76 - $27.56 per hour Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Job Close Date 06/19/2024 Type of Posting External Department Fire Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 6310 Wilhelmina Delco Dr., Austin, Texas 78752 Preferred Qualifications Preferred Experience: Ability to work efficient and effectively in a very fast-paced environment. Knowledge of and experience with the City of Austin commercial construction permitting process. Advance proficiency in records management databases to complete assigned tasks. Intermediate to advance knowledge of Microsoft Office Suite (Outlook, Excel and Word). Experience in providing administrative support to commercial construction and/or engineering staff. Ability to work and communicate effectively with all levels of employees and external customers while conveying a positive, service-oriented attitude. Ability to work both independently and in a team environment. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR’s (Open Records Request), CAF’s (Citizen Action Forms), RCA’s (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, PowerPoint and Outlook? No experience Basic: create/edit simple documents, spreadsheets, emails, & simple presentations Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields create a variety of presentations, & reformat individual slides Advanced: create/edit complex documents, spreadsheets, presentations; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another create/edit complex, professional-quality * How many years of experience do you have working in a support capacity and coordinating with multiple stakeholders, such as engineers, inspectors and contractors during the construction phase? None Less than 3 years 3 - 5 years More than 5 years * Describe your experience developing and improving processes for organizational programs. (Open Ended Question) * Please give an example of how you have been able to prioritize and manage multiple projects and assignments with frequent interruptions while still meeting critical deadlines. (Open Ended Question) * Briefly describe your experience using multiple software systems or records management databases to complete daily assigned tasks. (Open Ended Question) Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
Jun 06, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants The Administrative Specialist position is responsible for providing technical support for the Prevention Division. The responsibilities include technical inspection scheduling for contractors via phone/online, commercial property data management, entering inspection data in our Records Management System and SharePoint. In addition, auditing property data for inaccuracies, validating property data for inspection requests and answering technical inspection questions. Daily tasks include, but are not limited to: Provides assistance to internal and external walk-in customers. Answers telephone calls to assist or routes callers to appropriate personnel. Creates and modifies property data in the AFD Records Management System. Processes inspection invoices. Resolves payment discrepancies and reviews payment invoicing for accuracy. Participates in the cross-training program: Collaborating with other administrative personnel to create, identify, and report on areas within the program; Serve as a back up to other divisions in the department; Assist with training of new staff; and Creates/Edits/Updates Standard Operating Procedures for the Prevention Division. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Collaborates with AFD inspectors and engineers to verify requested inspections and assist with issues regarding system plan reviews. All other duties as assigned. Please note the following when completing the City of Austin application for this position: Please be sure to detail on the application all the previous employment experience you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required but will not substitute for a complete employment application. Please do not use the phrase “see resume” or refer to other documents to complete your application. Do not leave the “Duties and Responsibilities” sections blank. Applications missing information and/or documents will be deemed incomplete applications and will not be considered. Austin Fire Department may close the posting any time after seven days from the initial advertisement. Once a position is closed, no additional applications will be accepted. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $23.76 - $27.56 per hour Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Job Close Date 06/19/2024 Type of Posting External Department Fire Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 6310 Wilhelmina Delco Dr., Austin, Texas 78752 Preferred Qualifications Preferred Experience: Ability to work efficient and effectively in a very fast-paced environment. Knowledge of and experience with the City of Austin commercial construction permitting process. Advance proficiency in records management databases to complete assigned tasks. Intermediate to advance knowledge of Microsoft Office Suite (Outlook, Excel and Word). Experience in providing administrative support to commercial construction and/or engineering staff. Ability to work and communicate effectively with all levels of employees and external customers while conveying a positive, service-oriented attitude. Ability to work both independently and in a team environment. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR’s (Open Records Request), CAF’s (Citizen Action Forms), RCA’s (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, PowerPoint and Outlook? No experience Basic: create/edit simple documents, spreadsheets, emails, & simple presentations Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields create a variety of presentations, & reformat individual slides Advanced: create/edit complex documents, spreadsheets, presentations; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another create/edit complex, professional-quality * How many years of experience do you have working in a support capacity and coordinating with multiple stakeholders, such as engineers, inspectors and contractors during the construction phase? None Less than 3 years 3 - 5 years More than 5 years * Describe your experience developing and improving processes for organizational programs. (Open Ended Question) * Please give an example of how you have been able to prioritize and manage multiple projects and assignments with frequent interruptions while still meeting critical deadlines. (Open Ended Question) * Briefly describe your experience using multiple software systems or records management databases to complete daily assigned tasks. (Open Ended Question) Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
State of Missouri
Jefferson City, Missouri, United States
Why you’ll love working for this Department: You will be joining a Department committed to a culture of TEAMWORK to accomplish our goals together, where we deliver excellence through COLLABORATION with partners and stakeholders, embody ACCOUNTABILITY through trust and professionalism, and embrace WORK-LIFE BALANCE by prioritizing respect, boundaries, and time. While working at DHEWD you will be helping to develop the workforce of the future! Join us as we pursue our vision of “Every Missourian empowered with the skills and education needed for success.” Focus of the Position: This senior-level research position will focus on analysis related to higher education reporting, performance, and policy. This work includes engaging with research staff at postsecondary institutions as well as other state agencies and national and regional organizations with an interest in education and workforce data. The analyst will perform advanced queries and analysis to support standardized and ad hoc reporting needs and program evaluation. The analyst will also assist in applying techniques for data collection and validation. Using a variety of internal and external data sources, the analyst will help the department track and understand the higher education landscape in Missouri. The Senior Program Specialist will work also work to create and improve data visualizations in support of publishing data and insights about higher education and workforce development. This position will work under the direction of the Director of Postsecondary Research and will collaborate with a variety of stakeholders within and outside the department. What you’ll do: To perform this job successfully, an individual must be able to perform each essential function of the job with or without reasonable accommodation. Perform data management and advanced queries of internal and external data sources. Be comfortable using large data sets and software such as SAS, R, SQL, and Tableau. Effectively use and combine data from the Integrated Postsecondary Data System (IPEDS) and other sources of education, demographic, and labor market information to support DHEWD research reports and respond to requests. Prepare results of analysis in a variety of forms, including data visualizations, tables, charts, and written and verbal reports and presentations. Assist in making recommendations for using data to solve new and complex problems and demonstrate effectiveness and efficiency in higher education. Assist with organizing and prioritizing multiple projects and priorities. Support as a liaison to regional and national organizations, state agencies, non-profits and other interested education stakeholders. Travel, attend occasional convenings and conferences, and present on DHEWD initiatives and education data. Communicate effectively with information technology staff regarding team needs. Occasionally assist with managing and directing student interns and research fellows. Assist with maintaining regular DHEWD products and publications including education data. Assist with the collection, aggregation, and validation of education data collected by the department. Document processes and data sources for continuity in reporting and knowledge share with other team members. Maintain a knowledge of major policy issues in education, both nationally and statewide. Seek innovative ways to approach education data in response to citizen needs and policy issues. Maintain understanding of changes to IPEDS reporting and advise on uses of the data. Provide guidance and technical support to other analysts, contractors, and institutional reporting staff. Seek opportunities to improve processes and systems related to education data and reporting. Work with minimal direction, respond efficiently to routine data requests and ongoing reports, and perform other related work as assigned. Demonstrate regular and reliable attendance. Minimum Qualifications Beneficial education and/or work-related experience includes technical or professional experience in business, personnel, public administration or closely related area, including military service. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
May 04, 2024
Full Time
Why you’ll love working for this Department: You will be joining a Department committed to a culture of TEAMWORK to accomplish our goals together, where we deliver excellence through COLLABORATION with partners and stakeholders, embody ACCOUNTABILITY through trust and professionalism, and embrace WORK-LIFE BALANCE by prioritizing respect, boundaries, and time. While working at DHEWD you will be helping to develop the workforce of the future! Join us as we pursue our vision of “Every Missourian empowered with the skills and education needed for success.” Focus of the Position: This senior-level research position will focus on analysis related to higher education reporting, performance, and policy. This work includes engaging with research staff at postsecondary institutions as well as other state agencies and national and regional organizations with an interest in education and workforce data. The analyst will perform advanced queries and analysis to support standardized and ad hoc reporting needs and program evaluation. The analyst will also assist in applying techniques for data collection and validation. Using a variety of internal and external data sources, the analyst will help the department track and understand the higher education landscape in Missouri. The Senior Program Specialist will work also work to create and improve data visualizations in support of publishing data and insights about higher education and workforce development. This position will work under the direction of the Director of Postsecondary Research and will collaborate with a variety of stakeholders within and outside the department. What you’ll do: To perform this job successfully, an individual must be able to perform each essential function of the job with or without reasonable accommodation. Perform data management and advanced queries of internal and external data sources. Be comfortable using large data sets and software such as SAS, R, SQL, and Tableau. Effectively use and combine data from the Integrated Postsecondary Data System (IPEDS) and other sources of education, demographic, and labor market information to support DHEWD research reports and respond to requests. Prepare results of analysis in a variety of forms, including data visualizations, tables, charts, and written and verbal reports and presentations. Assist in making recommendations for using data to solve new and complex problems and demonstrate effectiveness and efficiency in higher education. Assist with organizing and prioritizing multiple projects and priorities. Support as a liaison to regional and national organizations, state agencies, non-profits and other interested education stakeholders. Travel, attend occasional convenings and conferences, and present on DHEWD initiatives and education data. Communicate effectively with information technology staff regarding team needs. Occasionally assist with managing and directing student interns and research fellows. Assist with maintaining regular DHEWD products and publications including education data. Assist with the collection, aggregation, and validation of education data collected by the department. Document processes and data sources for continuity in reporting and knowledge share with other team members. Maintain a knowledge of major policy issues in education, both nationally and statewide. Seek innovative ways to approach education data in response to citizen needs and policy issues. Maintain understanding of changes to IPEDS reporting and advise on uses of the data. Provide guidance and technical support to other analysts, contractors, and institutional reporting staff. Seek opportunities to improve processes and systems related to education data and reporting. Work with minimal direction, respond efficiently to routine data requests and ongoing reports, and perform other related work as assigned. Demonstrate regular and reliable attendance. Minimum Qualifications Beneficial education and/or work-related experience includes technical or professional experience in business, personnel, public administration or closely related area, including military service. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here . The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under supervision of the Director for the Office of Equity and Compliance (OEC), the Program Case Manager and Intake Specialist is responsible for conducting a full range of moderate to complex, specialized administrative assignments involving the use of sound judgment and discretion on a daily basis in support of the Director as well as investigators. The incumbent provides guidance on CSU policies related to discrimination, harassment, retaliation and sexual misconduct, conducting intakes of allegations of concerns, providing supportive measures and case management. Responsible for preparing, drafting, and processing data, reports, and correspondence relative to investigations. Conducts intakes of concerns brought by staff, faculty, students, and third parties regarding discrimination, harassment and retaliation, including sexual misconduct reports. Triages and conducts preliminary assessment, assignment, and tracking of reports of alleged discrimination and harassment. Prepares initial Notice of Investigation for review by Office leadership. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/hhdyexgkefvkyuc88kvzmevs9d4t6tyz Qualifications Equivalent to graduation from an accredited four-year college or university. Equivalent to three years of full-time, relevant progressively administrative experience. Experience responding to reports of discrimination and harassment is preferred. Experience in data management and office management is a plus. Knowledge, Skills, & Abilities Thorough knowledge of: principles or organization, administration and management; practices and regulations as they pertain to civil rights laws, in particular Title IX, Title VI, and Title VII. Thorough knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. Knowledge of higher education environment and issues preferred. Proficient in Microsoft Office applications. Ability and specialized skills to: communicate clearly and effectively, both orally and in writing; establish and maintain effective working relationships with staff, faculty, and others; work independently and plan day-to-day activities; make complex mathematical calculations; quickly learn, interpret, and apply multiple and complex rules, regulations, policies and procedures, and collective bargaining agreements; independently apply judgment and identify, research, analyze, and resolve problems. Commitment and ability to thrive in a diverse community and promote/advance university-wide equity and inclusion efforts. Demonstrated organizational abilities and experience managing complex situations, records, data, and reports. Demonstrated ability to communicate effectively both verbally and in writing with individuals of varied professional, educational, and experiential levels within a multi-faceted organization. Ability to work with a population from diverse backgrounds, including faculty members, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Confidential Admin Support / 1176 / grade 2 The anticipated HIRING RANGE: $4464 - $6250 per month, dependent upon qualifications and experience. The salary range for this classification is: $4464 - $10,689 per month. HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends. This is a Regular position with a two-years probationary period. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through June 17, 2024, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Jun 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 15, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under supervision of the Director for the Office of Equity and Compliance (OEC), the Program Case Manager and Intake Specialist is responsible for conducting a full range of moderate to complex, specialized administrative assignments involving the use of sound judgment and discretion on a daily basis in support of the Director as well as investigators. The incumbent provides guidance on CSU policies related to discrimination, harassment, retaliation and sexual misconduct, conducting intakes of allegations of concerns, providing supportive measures and case management. Responsible for preparing, drafting, and processing data, reports, and correspondence relative to investigations. Conducts intakes of concerns brought by staff, faculty, students, and third parties regarding discrimination, harassment and retaliation, including sexual misconduct reports. Triages and conducts preliminary assessment, assignment, and tracking of reports of alleged discrimination and harassment. Prepares initial Notice of Investigation for review by Office leadership. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/hhdyexgkefvkyuc88kvzmevs9d4t6tyz Qualifications Equivalent to graduation from an accredited four-year college or university. Equivalent to three years of full-time, relevant progressively administrative experience. Experience responding to reports of discrimination and harassment is preferred. Experience in data management and office management is a plus. Knowledge, Skills, & Abilities Thorough knowledge of: principles or organization, administration and management; practices and regulations as they pertain to civil rights laws, in particular Title IX, Title VI, and Title VII. Thorough knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. Knowledge of higher education environment and issues preferred. Proficient in Microsoft Office applications. Ability and specialized skills to: communicate clearly and effectively, both orally and in writing; establish and maintain effective working relationships with staff, faculty, and others; work independently and plan day-to-day activities; make complex mathematical calculations; quickly learn, interpret, and apply multiple and complex rules, regulations, policies and procedures, and collective bargaining agreements; independently apply judgment and identify, research, analyze, and resolve problems. Commitment and ability to thrive in a diverse community and promote/advance university-wide equity and inclusion efforts. Demonstrated organizational abilities and experience managing complex situations, records, data, and reports. Demonstrated ability to communicate effectively both verbally and in writing with individuals of varied professional, educational, and experiential levels within a multi-faceted organization. Ability to work with a population from diverse backgrounds, including faculty members, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Confidential Admin Support / 1176 / grade 2 The anticipated HIRING RANGE: $4464 - $6250 per month, dependent upon qualifications and experience. The salary range for this classification is: $4464 - $10,689 per month. HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends. This is a Regular position with a two-years probationary period. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through June 17, 2024, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Jun 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,700.00 per month to $5,800.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist Non-Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Career Empowerment Center (CEC) Data Analyst and Office Manager is the primary position responsible for the day to day operations of the CEC. This position oversees the budget of the department, prepares forms and contracts, requests, requisitions, and monitors the supplies inventory. The CEC Data Analyst and Office Manager oversees the front office, provides training and support to front office staff (student workers) and participates in the hiring and supervision of student workers. In addition, the CEC Data Analyst and Office Manager will lead our assessment initiatives, data management, and technology utilization. The position will oversee large-scale surveys such as the first destination survey as well as the office metrics and utilization of the CEC. In addition, the position will be responsible for the data extraction of the multiple career related systems and make recommendations based on the usage. The successful candidate will have a growth mindset, be detail oriented and collaborative, and whose responsibilities will support and empower CEC stakeholders and support storytelling by leveraging data. Responsibilities Technology and Data Management Data and System Maintenance: Organize, develop, and maintain career data systems for smooth operation of technology platforms for all stakeholders. Ensure that data collected is current, correct, and complete and processes are well documented. Maintain data systems and research best practice and alternative solutions to our current business office applications. Evaluate effectiveness of additional career development technologies to support students. Survey & Data Analysis: Oversee the execution of the first-destination survey and other surveys, including designing, launching, and analyzing responses. Extract and analyze data from key career center systems (e.g. Handshake, 12Twenty) and review utilization to develop strategies to increase digital engagement. Reporting: Prepare written summaries and visualizations to highlight the impact of CEC on all stakeholders. Plan, develop, and coordinate annual summary reports. Provide data analysis and prepare reports for decision-making, presentations, and meetings. Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility to enhance professional relationships, job satisfaction, and organizational effectiveness. Provide professional development for colleagues in the program as needed (online and in-person presentations and online training modules). Fiscal Management Evaluate and recommend appropriate accounts for expenditures; propose new strategies and initiatives to develop additional revenue streams. Monitor all budgetary accounts; reconcile department budget records with accounting statements. Provide Director with updated reports with projected expenditures. Prepare monthly budget status and credit card reports. Manage contract processes (technology, staffing) working with Procurement and IT. Monitor inventory and purchase supplies. Manage front office and provide personnel and administrative support Manage the hiring, supervision and training of front desk student assistants. Design and assess processes and workflows to ensure efficient office operations. Maintain customer service standard of excellence to ensure high level of customer (student, employer, alumni, faculty/staff) satisfaction with CEC. Maintain office manual which outlines policies and procedures for all CEC front office operations and other critical workflows. Other Administrative Duties Provide administrative support to the Director. Provide event support for Employer Relations team. Provide student-facing support during peak usage periods. Establish and maintain record keeping system. Participate in department and campus committees. Minimum Qualifications Bachelor’s degree or a combination of education, training and relevant experience. Administrative work experience related to the position. Required Qualifications Strong communication skills (written and oral). Strong project management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines. Preferred Skills and Knowledge Bachelor's degree (or advanced degree) and at least 2 years of related experience. Experience with budget management. Proficiency in/knowledge of building and administering surveys. Experience analyzing large data sets. Proficiency in data analysis software and tools (e.g., Excel, R, Tableau, Microsoft Office, relational databases) to collect, analyze, interpret, and present career center outcomes and engagement data in a cohesive manner. Working knowledge of Handshake, 12Twenty, Canva, Canvas, and Peoplesoft. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: May 02 2024 Pacific Daylight Time Applications close: Sep 02 2024 Pacific Daylight Time Closing Date/Time:
May 03, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,700.00 per month to $5,800.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist Non-Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Career Empowerment Center (CEC) Data Analyst and Office Manager is the primary position responsible for the day to day operations of the CEC. This position oversees the budget of the department, prepares forms and contracts, requests, requisitions, and monitors the supplies inventory. The CEC Data Analyst and Office Manager oversees the front office, provides training and support to front office staff (student workers) and participates in the hiring and supervision of student workers. In addition, the CEC Data Analyst and Office Manager will lead our assessment initiatives, data management, and technology utilization. The position will oversee large-scale surveys such as the first destination survey as well as the office metrics and utilization of the CEC. In addition, the position will be responsible for the data extraction of the multiple career related systems and make recommendations based on the usage. The successful candidate will have a growth mindset, be detail oriented and collaborative, and whose responsibilities will support and empower CEC stakeholders and support storytelling by leveraging data. Responsibilities Technology and Data Management Data and System Maintenance: Organize, develop, and maintain career data systems for smooth operation of technology platforms for all stakeholders. Ensure that data collected is current, correct, and complete and processes are well documented. Maintain data systems and research best practice and alternative solutions to our current business office applications. Evaluate effectiveness of additional career development technologies to support students. Survey & Data Analysis: Oversee the execution of the first-destination survey and other surveys, including designing, launching, and analyzing responses. Extract and analyze data from key career center systems (e.g. Handshake, 12Twenty) and review utilization to develop strategies to increase digital engagement. Reporting: Prepare written summaries and visualizations to highlight the impact of CEC on all stakeholders. Plan, develop, and coordinate annual summary reports. Provide data analysis and prepare reports for decision-making, presentations, and meetings. Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility to enhance professional relationships, job satisfaction, and organizational effectiveness. Provide professional development for colleagues in the program as needed (online and in-person presentations and online training modules). Fiscal Management Evaluate and recommend appropriate accounts for expenditures; propose new strategies and initiatives to develop additional revenue streams. Monitor all budgetary accounts; reconcile department budget records with accounting statements. Provide Director with updated reports with projected expenditures. Prepare monthly budget status and credit card reports. Manage contract processes (technology, staffing) working with Procurement and IT. Monitor inventory and purchase supplies. Manage front office and provide personnel and administrative support Manage the hiring, supervision and training of front desk student assistants. Design and assess processes and workflows to ensure efficient office operations. Maintain customer service standard of excellence to ensure high level of customer (student, employer, alumni, faculty/staff) satisfaction with CEC. Maintain office manual which outlines policies and procedures for all CEC front office operations and other critical workflows. Other Administrative Duties Provide administrative support to the Director. Provide event support for Employer Relations team. Provide student-facing support during peak usage periods. Establish and maintain record keeping system. Participate in department and campus committees. Minimum Qualifications Bachelor’s degree or a combination of education, training and relevant experience. Administrative work experience related to the position. Required Qualifications Strong communication skills (written and oral). Strong project management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines. Preferred Skills and Knowledge Bachelor's degree (or advanced degree) and at least 2 years of related experience. Experience with budget management. Proficiency in/knowledge of building and administering surveys. Experience analyzing large data sets. Proficiency in data analysis software and tools (e.g., Excel, R, Tableau, Microsoft Office, relational databases) to collect, analyze, interpret, and present career center outcomes and engagement data in a cohesive manner. Working knowledge of Handshake, 12Twenty, Canva, Canvas, and Peoplesoft. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: May 02 2024 Pacific Daylight Time Applications close: Sep 02 2024 Pacific Daylight Time Closing Date/Time:
Announcement Number: 45533 Open to all qualified persons. Posted 12/28/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Radiation Control Specialists determine compliance with federal and State regulation pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents perform in a trainee capacity and acquire the knowledge, skills and abilities required in this occupation. The Division of Public and Behavioral Health, Radiation Control Program is recruiting for a Radiation Control Specialist 1 underfill Radiation Control Specialist 2. This position is located in Carson City, NV. Radiation Control Specialists determine compliance with State and federal regulations pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents possess a degree of knowledge techniques for the evaluation of applications to register radiation machines and for the licensing of radioactive materials to ensure safe and proper use; inspection techniques and preparation and use of inspection reports; federal mammography certification requirements and federal/State inspection protocols; instrument capabilities, limitations and calibration requirements. Ability to: develop proposed regulation changes; use a scientific calculator and data management systems. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in radiological science, X-ray technology, health physics, nuclear medicine, chemistry, math, biology, or closely related field and one year of professional experience related to the position; OR one year of experience as a Health/Human Services Professional Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Incumbents must comply with all applicable State and federal security and safeguard requirements. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A valid driver's license is required at the time of appointment and for continued employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Mar 08, 2024
Full Time
Announcement Number: 45533 Open to all qualified persons. Posted 12/28/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Radiation Control Specialists determine compliance with federal and State regulation pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents perform in a trainee capacity and acquire the knowledge, skills and abilities required in this occupation. The Division of Public and Behavioral Health, Radiation Control Program is recruiting for a Radiation Control Specialist 1 underfill Radiation Control Specialist 2. This position is located in Carson City, NV. Radiation Control Specialists determine compliance with State and federal regulations pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents possess a degree of knowledge techniques for the evaluation of applications to register radiation machines and for the licensing of radioactive materials to ensure safe and proper use; inspection techniques and preparation and use of inspection reports; federal mammography certification requirements and federal/State inspection protocols; instrument capabilities, limitations and calibration requirements. Ability to: develop proposed regulation changes; use a scientific calculator and data management systems. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in radiological science, X-ray technology, health physics, nuclear medicine, chemistry, math, biology, or closely related field and one year of professional experience related to the position; OR one year of experience as a Health/Human Services Professional Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Incumbents must comply with all applicable State and federal security and safeguard requirements. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A valid driver's license is required at the time of appointment and for continued employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
State of Nevada
Gardnerville, Nevada, United States
Announcement Number: 45533 Open to all qualified persons. Posted 12/28/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Radiation Control Specialists determine compliance with federal and State regulation pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents perform in a trainee capacity and acquire the knowledge, skills and abilities required in this occupation. The Division of Public and Behavioral Health, Radiation Control Program is recruiting for a Radiation Control Specialist 1 underfill Radiation Control Specialist 2. This position is located in Carson City, NV. Radiation Control Specialists determine compliance with State and federal regulations pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents possess a degree of knowledge techniques for the evaluation of applications to register radiation machines and for the licensing of radioactive materials to ensure safe and proper use; inspection techniques and preparation and use of inspection reports; federal mammography certification requirements and federal/State inspection protocols; instrument capabilities, limitations and calibration requirements. Ability to: develop proposed regulation changes; use a scientific calculator and data management systems. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in radiological science, X-ray technology, health physics, nuclear medicine, chemistry, math, biology, or closely related field and one year of professional experience related to the position; OR one year of experience as a Health/Human Services Professional Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Incumbents must comply with all applicable State and federal security and safeguard requirements. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A valid driver's license is required at the time of appointment and for continued employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Mar 08, 2024
Full Time
Announcement Number: 45533 Open to all qualified persons. Posted 12/28/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Radiation Control Specialists determine compliance with federal and State regulation pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents perform in a trainee capacity and acquire the knowledge, skills and abilities required in this occupation. The Division of Public and Behavioral Health, Radiation Control Program is recruiting for a Radiation Control Specialist 1 underfill Radiation Control Specialist 2. This position is located in Carson City, NV. Radiation Control Specialists determine compliance with State and federal regulations pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents possess a degree of knowledge techniques for the evaluation of applications to register radiation machines and for the licensing of radioactive materials to ensure safe and proper use; inspection techniques and preparation and use of inspection reports; federal mammography certification requirements and federal/State inspection protocols; instrument capabilities, limitations and calibration requirements. Ability to: develop proposed regulation changes; use a scientific calculator and data management systems. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in radiological science, X-ray technology, health physics, nuclear medicine, chemistry, math, biology, or closely related field and one year of professional experience related to the position; OR one year of experience as a Health/Human Services Professional Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Incumbents must comply with all applicable State and federal security and safeguard requirements. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A valid driver's license is required at the time of appointment and for continued employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 45533 Open to all qualified persons. Posted 12/28/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Radiation Control Specialists determine compliance with federal and State regulation pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents perform in a trainee capacity and acquire the knowledge, skills and abilities required in this occupation. The Division of Public and Behavioral Health, Radiation Control Program is recruiting for a Radiation Control Specialist 1 underfill Radiation Control Specialist 2. This position is located in Carson City, NV. Radiation Control Specialists determine compliance with State and federal regulations pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents possess a degree of knowledge techniques for the evaluation of applications to register radiation machines and for the licensing of radioactive materials to ensure safe and proper use; inspection techniques and preparation and use of inspection reports; federal mammography certification requirements and federal/State inspection protocols; instrument capabilities, limitations and calibration requirements. Ability to: develop proposed regulation changes; use a scientific calculator and data management systems. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in radiological science, X-ray technology, health physics, nuclear medicine, chemistry, math, biology, or closely related field and one year of professional experience related to the position; OR one year of experience as a Health/Human Services Professional Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Incumbents must comply with all applicable State and federal security and safeguard requirements. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A valid driver's license is required at the time of appointment and for continued employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Mar 08, 2024
Full Time
Announcement Number: 45533 Open to all qualified persons. Posted 12/28/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Radiation Control Specialists determine compliance with federal and State regulation pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents perform in a trainee capacity and acquire the knowledge, skills and abilities required in this occupation. The Division of Public and Behavioral Health, Radiation Control Program is recruiting for a Radiation Control Specialist 1 underfill Radiation Control Specialist 2. This position is located in Carson City, NV. Radiation Control Specialists determine compliance with State and federal regulations pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents possess a degree of knowledge techniques for the evaluation of applications to register radiation machines and for the licensing of radioactive materials to ensure safe and proper use; inspection techniques and preparation and use of inspection reports; federal mammography certification requirements and federal/State inspection protocols; instrument capabilities, limitations and calibration requirements. Ability to: develop proposed regulation changes; use a scientific calculator and data management systems. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in radiological science, X-ray technology, health physics, nuclear medicine, chemistry, math, biology, or closely related field and one year of professional experience related to the position; OR one year of experience as a Health/Human Services Professional Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Incumbents must comply with all applicable State and federal security and safeguard requirements. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A valid driver's license is required at the time of appointment and for continued employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: Working under the direction of the Director and/or the Principal Investigator, the Data Specialist will be responsible for ensuring the integrity of our data as well as monitoring our budgets and deliverables for all our grants/contracts. While performing data management tasks, the Data Specialist reviews data for accuracy and completeness. While performing budget and deliverable monitoring, the Data Specialist will enter financial data and activities data, prepare budget revisions, and perform other financial, data, and compliance activities as required. Occasional travel in the area is required. Qualifications: Financial Tasks These tasks include but are not limited to entering financial data in monitoring tools, review financial statements and prepare budget revisions and cost transfers as necessary Surveying Tasks These tasks include but are not limited to creating and sending surveys to clients who participate in our programs; evaluating survey results. Data Review & Reporting These tasks include but are not limited to reviewing activities data in Salesforce or other tools, running reports, completing required monthly/quarterly/semiannual/annual reports Administrative Responsibilities These tasks include but are not limited to writing reports, emails, attending staff meetings, CNP Lead and CNP Team meetings Professional Development These tasks include but are not limited to attending training sessions Knowledge, Specialized Skills, and Abilities: Degree or working experience Good written and verbal communication skills Knowledge of data collection and quantitative methods/surveying Ability to collaborate and work cooperatively with a variety of people Bilingual desirable. Should be familiar with using Excel, Word, and surveying tools. Salesforce training will be provided. This position is estimated to be approximately 25-27 hours per week. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $21.31/hr - $24.00/hr Full Pay range: $21.31/hr - $41.14/hr Time Base: Part-Time General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Friday, May 10 th and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Apr 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 26, 2024
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: Working under the direction of the Director and/or the Principal Investigator, the Data Specialist will be responsible for ensuring the integrity of our data as well as monitoring our budgets and deliverables for all our grants/contracts. While performing data management tasks, the Data Specialist reviews data for accuracy and completeness. While performing budget and deliverable monitoring, the Data Specialist will enter financial data and activities data, prepare budget revisions, and perform other financial, data, and compliance activities as required. Occasional travel in the area is required. Qualifications: Financial Tasks These tasks include but are not limited to entering financial data in monitoring tools, review financial statements and prepare budget revisions and cost transfers as necessary Surveying Tasks These tasks include but are not limited to creating and sending surveys to clients who participate in our programs; evaluating survey results. Data Review & Reporting These tasks include but are not limited to reviewing activities data in Salesforce or other tools, running reports, completing required monthly/quarterly/semiannual/annual reports Administrative Responsibilities These tasks include but are not limited to writing reports, emails, attending staff meetings, CNP Lead and CNP Team meetings Professional Development These tasks include but are not limited to attending training sessions Knowledge, Specialized Skills, and Abilities: Degree or working experience Good written and verbal communication skills Knowledge of data collection and quantitative methods/surveying Ability to collaborate and work cooperatively with a variety of people Bilingual desirable. Should be familiar with using Excel, Word, and surveying tools. Salesforce training will be provided. This position is estimated to be approximately 25-27 hours per week. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $21.31/hr - $24.00/hr Full Pay range: $21.31/hr - $41.14/hr Time Base: Part-Time General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Friday, May 10 th and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Apr 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Metropolitan Water District of Southern California
Los Angeles, California, United States
The Resource Specialist (Power Scheduling) is that of an experienced professional capable of taking on responsibilities within specific power market operations areas such as: Power Scheduling, Resource Adequacy, CAISO Market Participation, Power Risk Management, and Metropolitan’s Power Settlement and Accounting Processes. The specialist will engage in power procurement activities related to Metropolitan’s hydroelectric power plants, federal hydropower entitlements, and CRA pumping operations. The role is data and analytics intensive and requires experience in data management, building analytical models, and summarizing the results of those models. The position requires coordination with state, regional, and federal regulatory bodies such as the CEC, CARB, CAISO, WECC, and FERC to understand their stakeholder procedures and policies. Schedule: 9/80 Monday through Friday with every other Friday off This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job. To view the full job description click here: Resource Specialist EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS Education and Experience: Bachelor’s degree from an accredited college or university in a related field and six years of relevant experience; OR two years in an MWD Associate Resource Specialist classification; OR Master’s degree from an accredited college or university in a related field and four years of relevant experience. Bachelor’s degree is defined as: A four-year degree in Business Management, Finance, Information Technology, Computer Science, Economics, or any STEM (Science, Technology, Engineering, Math) field or related. Relevant Experience is defined as: Any combination of the following experience: Power or Natural Gas Trading or Scheduling; Power Settlements, Energy Risk Management, working with regulatory agencies (CAISO, CARB, WECC, CPUC, CEC); Administrative or Accounting functions (A/P, A/R, Processing Invoices for Payment, etc.), Analytics using Excel. CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTS License(s): Valid California Class C Driver’s License or equivalent (required at time of application) that allows you to drive during your employment. CLOSING Benefits: • Competitive compensation • Excellent medical, dental, life, vision plans. • Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan. • Retirement benefits under the California Public Employees' Retirement System • Tuition reimbursement • Training and advancement opportunities • Excellent working environment • On-site fitness center • Hub of public transportation: rail, subway, buses, and taxis • Public transportation reimbursements For more information on MWD benefits, please use the following link: Benefits Regular FT PT Employees (Represented) ABOUT MWD The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs. The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: jobs@mwdh2o.com Metropolitan is a Federal and State EO employer - Veterans/Disabled and other protected categories. Application Filing Period: Closes at 4:30 pm PT on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended. Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case). Closing Date/Time: Jul 8, 2024 @ 4:30 pm PT
Jun 05, 2024
Full Time
The Resource Specialist (Power Scheduling) is that of an experienced professional capable of taking on responsibilities within specific power market operations areas such as: Power Scheduling, Resource Adequacy, CAISO Market Participation, Power Risk Management, and Metropolitan’s Power Settlement and Accounting Processes. The specialist will engage in power procurement activities related to Metropolitan’s hydroelectric power plants, federal hydropower entitlements, and CRA pumping operations. The role is data and analytics intensive and requires experience in data management, building analytical models, and summarizing the results of those models. The position requires coordination with state, regional, and federal regulatory bodies such as the CEC, CARB, CAISO, WECC, and FERC to understand their stakeholder procedures and policies. Schedule: 9/80 Monday through Friday with every other Friday off This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job. To view the full job description click here: Resource Specialist EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS Education and Experience: Bachelor’s degree from an accredited college or university in a related field and six years of relevant experience; OR two years in an MWD Associate Resource Specialist classification; OR Master’s degree from an accredited college or university in a related field and four years of relevant experience. Bachelor’s degree is defined as: A four-year degree in Business Management, Finance, Information Technology, Computer Science, Economics, or any STEM (Science, Technology, Engineering, Math) field or related. Relevant Experience is defined as: Any combination of the following experience: Power or Natural Gas Trading or Scheduling; Power Settlements, Energy Risk Management, working with regulatory agencies (CAISO, CARB, WECC, CPUC, CEC); Administrative or Accounting functions (A/P, A/R, Processing Invoices for Payment, etc.), Analytics using Excel. CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTS License(s): Valid California Class C Driver’s License or equivalent (required at time of application) that allows you to drive during your employment. CLOSING Benefits: • Competitive compensation • Excellent medical, dental, life, vision plans. • Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan. • Retirement benefits under the California Public Employees' Retirement System • Tuition reimbursement • Training and advancement opportunities • Excellent working environment • On-site fitness center • Hub of public transportation: rail, subway, buses, and taxis • Public transportation reimbursements For more information on MWD benefits, please use the following link: Benefits Regular FT PT Employees (Represented) ABOUT MWD The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs. The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: jobs@mwdh2o.com Metropolitan is a Federal and State EO employer - Veterans/Disabled and other protected categories. Application Filing Period: Closes at 4:30 pm PT on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended. Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case). Closing Date/Time: Jul 8, 2024 @ 4:30 pm PT
State of Missouri
Jefferson City, Missouri, United States
Why You’ll Love This Position: Are you interested in being a key player in the development of DED’s new system(s)? Well look no further, this position is for you. The Department of Economic Development currently utilizes over 30 systems or database tools between programs, with many requiring duplication of data management because these systems do not communicate with each other. We are working to update systems and streamline processes to improve our customer and team member experience. This position will assist the team with gathering system and business requirements to develop our new Salesforce system. This position will include training that could lead to a paid Salesforce certification. #TeamDED is an energetic environment that encourages economic growth by supporting Missouri’s businesses and diverse industries, strengthening our communities, developing a talented and skilled workforce, and maintaining a high quality of life. Together, #WeServeMO. Participate in workshops to gather and structure system requirements with internal and external stakeholders. Develop matrices for requirements and potential systems. Analyze business processes to develop system process requirements. Work with Program Teams to validate inventory lists and process maps. Develop and map ideal, digital processes for new systems in coordination with stakeholders and Lean Six Sigma practices. Assist division and program leadership with developing standardized forms and procedures. Drive development of data dictionaries and crosswalks for current systems. Develop General System Design documents based on stakeholder requirements. Minimum Qualifications: Six or more years of relevant experience. This can be obtained through a combination of work experience and completion of a Bachelor’s degree program in Computer Information Systems (CIS), Computer Information Management (CIM), Marketing, Public Relations, Finance, Economics, Business or Public Administration, International Business, Agribusiness or a closely related field. Lack of post-secondary education will not be used as the sole basis for denying consideration to any applicant. Preferred Knowledge, Skills, and Abilities: Experience in analyzing and preparing documents, reports and requirements to support system design. Experience with and knowledge of data dictionary and/or data crosswalk structuring is desired, but not required. Ability to quickly gain an overall understanding of the business systems we currently have. Ability to see and communicate overall vision and structure of new processes to ensure systems selected meet stakeholder requirements. Ability to multi-task and prioritize assignments. Ability to function and adjust in a fast pace and busy environment. Ability to read and understand process flow diagrams. Skill in collecting and analyzing complex report data. Skill in analyzing and organizing technical data. Proficient knowledge in Excel. Excellent organizational and time management skills. Working understanding of data and its properties. This is a temporary, full-time, benefit-eligible position that could end as early as June 30, 2025. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
May 27, 2024
Full Time
Why You’ll Love This Position: Are you interested in being a key player in the development of DED’s new system(s)? Well look no further, this position is for you. The Department of Economic Development currently utilizes over 30 systems or database tools between programs, with many requiring duplication of data management because these systems do not communicate with each other. We are working to update systems and streamline processes to improve our customer and team member experience. This position will assist the team with gathering system and business requirements to develop our new Salesforce system. This position will include training that could lead to a paid Salesforce certification. #TeamDED is an energetic environment that encourages economic growth by supporting Missouri’s businesses and diverse industries, strengthening our communities, developing a talented and skilled workforce, and maintaining a high quality of life. Together, #WeServeMO. Participate in workshops to gather and structure system requirements with internal and external stakeholders. Develop matrices for requirements and potential systems. Analyze business processes to develop system process requirements. Work with Program Teams to validate inventory lists and process maps. Develop and map ideal, digital processes for new systems in coordination with stakeholders and Lean Six Sigma practices. Assist division and program leadership with developing standardized forms and procedures. Drive development of data dictionaries and crosswalks for current systems. Develop General System Design documents based on stakeholder requirements. Minimum Qualifications: Six or more years of relevant experience. This can be obtained through a combination of work experience and completion of a Bachelor’s degree program in Computer Information Systems (CIS), Computer Information Management (CIM), Marketing, Public Relations, Finance, Economics, Business or Public Administration, International Business, Agribusiness or a closely related field. Lack of post-secondary education will not be used as the sole basis for denying consideration to any applicant. Preferred Knowledge, Skills, and Abilities: Experience in analyzing and preparing documents, reports and requirements to support system design. Experience with and knowledge of data dictionary and/or data crosswalk structuring is desired, but not required. Ability to quickly gain an overall understanding of the business systems we currently have. Ability to see and communicate overall vision and structure of new processes to ensure systems selected meet stakeholder requirements. Ability to multi-task and prioritize assignments. Ability to function and adjust in a fast pace and busy environment. Ability to read and understand process flow diagrams. Skill in collecting and analyzing complex report data. Skill in analyzing and organizing technical data. Proficient knowledge in Excel. Excellent organizational and time management skills. Working understanding of data and its properties. This is a temporary, full-time, benefit-eligible position that could end as early as June 30, 2025. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .
Announcement Number: 45533 Open to all qualified persons. Posted 12/28/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Radiation Control Specialists determine compliance with federal and State regulation pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents perform in a trainee capacity and acquire the knowledge, skills and abilities required in this occupation. The Division of Public and Behavioral Health, Radiation Control Program is recruiting for a Radiation Control Specialist 1 underfill Radiation Control Specialist 2. This position is located in Carson City, NV. Radiation Control Specialists determine compliance with State and federal regulations pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents possess a degree of knowledge techniques for the evaluation of applications to register radiation machines and for the licensing of radioactive materials to ensure safe and proper use; inspection techniques and preparation and use of inspection reports; federal mammography certification requirements and federal/State inspection protocols; instrument capabilities, limitations and calibration requirements. Ability to: develop proposed regulation changes; use a scientific calculator and data management systems. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in radiological science, X-ray technology, health physics, nuclear medicine, chemistry, math, biology, or closely related field and one year of professional experience related to the position; OR one year of experience as a Health/Human Services Professional Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Incumbents must comply with all applicable State and federal security and safeguard requirements. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A valid driver's license is required at the time of appointment and for continued employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Mar 08, 2024
Full Time
Announcement Number: 45533 Open to all qualified persons. Posted 12/28/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Radiation Control Specialists determine compliance with federal and State regulation pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents perform in a trainee capacity and acquire the knowledge, skills and abilities required in this occupation. The Division of Public and Behavioral Health, Radiation Control Program is recruiting for a Radiation Control Specialist 1 underfill Radiation Control Specialist 2. This position is located in Carson City, NV. Radiation Control Specialists determine compliance with State and federal regulations pertaining to radiation; inspect and investigate complaints involving radiation sources and radiation producing devices. Incumbents possess a degree of knowledge techniques for the evaluation of applications to register radiation machines and for the licensing of radioactive materials to ensure safe and proper use; inspection techniques and preparation and use of inspection reports; federal mammography certification requirements and federal/State inspection protocols; instrument capabilities, limitations and calibration requirements. Ability to: develop proposed regulation changes; use a scientific calculator and data management systems. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in radiological science, X-ray technology, health physics, nuclear medicine, chemistry, math, biology, or closely related field and one year of professional experience related to the position; OR one year of experience as a Health/Human Services Professional Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Incumbents must comply with all applicable State and federal security and safeguard requirements. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A valid driver's license is required at the time of appointment and for continued employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
Division of Academic Affairs Student Services Professional I *** Temporary Position anticipated through June 30, 2025 with yearly renewal based on budget. *** RESPONSIBILITIES & DUTIES: Communication: Responds to inquiries from students, parents, staff, and the public regarding Cal-SOAP services and procedures. Communicates with external agencies and maintains a designated second language proficiency (English/Spanish preferred) as required. Program Coordination: Oversees Governing Board meetings, including agendas, notes, room scheduling, and training new board members. Manages Cash for College student workshops, financial aid presentations, registration, and data collection. Recordkeeping: Archives program documents, maintains various program-related records and logs, and ensures their accessibility for audits. Inventory Management: Monitors office supply levels, orders supplies, and maintains inventory. Support: Assists program staff with events, presentations, and training. Provides work direction and guidance to student workers. Financial Management: Tracks program expenses, assists with collecting invoices and accounting for program funds, and aids in billing procedures as needed. Administrative Support: Performs clerical duties such as typing, filing, duplicating materials, and maintaining filing systems. Data Management: Ensures data accuracy in the Cal-SOAP database, maintains automated records, generates reports, and updates website information. REQUIREMENTS OF POSITION: An associate degree in a related field and three years of work experience in education, social service, or a related program or combination of education and experience. Ability to read and comprehend simple to complex instructions, short correspondence, and memos. Ability to write articulated correspondence and respond efficiently. Provide clarity to questions with clear and definite language. Ability to effectively present information in one-on-one and small group situations to clients and other employees of the organization. Strong articulacy and writing skills are preferred. Ability to develop and maintain cooperative working relationships with students, faculty, administrators, counselors, and staff, and be able to work on projects both individually and as a member of a group. Knowledge and ability to use analytical, problem solving, and organizational skills with the ability to work creatively and independently. Ability to communicate effectively both orally and in writing. Ability to plan, organize, manage, direct, and train others in the formation, maintenance, and support of student and ancillary programs and services. Knowledge and experience working successfully and providing leadership within culturally diverse and historically underserved communities. Ability to plan, direct, delegate, assess, and determine program functions, setting deadlines, and completing projects accordingly. Ability to work collaboratively in the development and administration of program areas. Knowledge of effective work policies, practices, and procedures. Ability to effectively establish and maintain cooperative working relationships within a diverse, multi-cultural environment of students, staff, faculty, and academic programs across the University. Ability to design support programs to meet organizational objectives. Proficiency in the use of computers, including appropriate software (e.g. Microsoft Office, PeopleSoft). Must be willing to work flexible hours in order to participate in evening and weekend meetings and programs. Valid driver's license and reliable form of transportation required. Local travel will be required with occasional travel throughout the state. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $3,952 - $4,269 per month Advertised: Jun 04 2024 Pacific Daylight Time Applications close: Jun 18 2024 Pacific Daylight Time Closing Date/Time:
Jun 05, 2024
Division of Academic Affairs Student Services Professional I *** Temporary Position anticipated through June 30, 2025 with yearly renewal based on budget. *** RESPONSIBILITIES & DUTIES: Communication: Responds to inquiries from students, parents, staff, and the public regarding Cal-SOAP services and procedures. Communicates with external agencies and maintains a designated second language proficiency (English/Spanish preferred) as required. Program Coordination: Oversees Governing Board meetings, including agendas, notes, room scheduling, and training new board members. Manages Cash for College student workshops, financial aid presentations, registration, and data collection. Recordkeeping: Archives program documents, maintains various program-related records and logs, and ensures their accessibility for audits. Inventory Management: Monitors office supply levels, orders supplies, and maintains inventory. Support: Assists program staff with events, presentations, and training. Provides work direction and guidance to student workers. Financial Management: Tracks program expenses, assists with collecting invoices and accounting for program funds, and aids in billing procedures as needed. Administrative Support: Performs clerical duties such as typing, filing, duplicating materials, and maintaining filing systems. Data Management: Ensures data accuracy in the Cal-SOAP database, maintains automated records, generates reports, and updates website information. REQUIREMENTS OF POSITION: An associate degree in a related field and three years of work experience in education, social service, or a related program or combination of education and experience. Ability to read and comprehend simple to complex instructions, short correspondence, and memos. Ability to write articulated correspondence and respond efficiently. Provide clarity to questions with clear and definite language. Ability to effectively present information in one-on-one and small group situations to clients and other employees of the organization. Strong articulacy and writing skills are preferred. Ability to develop and maintain cooperative working relationships with students, faculty, administrators, counselors, and staff, and be able to work on projects both individually and as a member of a group. Knowledge and ability to use analytical, problem solving, and organizational skills with the ability to work creatively and independently. Ability to communicate effectively both orally and in writing. Ability to plan, organize, manage, direct, and train others in the formation, maintenance, and support of student and ancillary programs and services. Knowledge and experience working successfully and providing leadership within culturally diverse and historically underserved communities. Ability to plan, direct, delegate, assess, and determine program functions, setting deadlines, and completing projects accordingly. Ability to work collaboratively in the development and administration of program areas. Knowledge of effective work policies, practices, and procedures. Ability to effectively establish and maintain cooperative working relationships within a diverse, multi-cultural environment of students, staff, faculty, and academic programs across the University. Ability to design support programs to meet organizational objectives. Proficiency in the use of computers, including appropriate software (e.g. Microsoft Office, PeopleSoft). Must be willing to work flexible hours in order to participate in evening and weekend meetings and programs. Valid driver's license and reliable form of transportation required. Local travel will be required with occasional travel throughout the state. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $3,952 - $4,269 per month Advertised: Jun 04 2024 Pacific Daylight Time Applications close: Jun 18 2024 Pacific Daylight Time Closing Date/Time: