City of Sacramento, CA
Sacramento, California, United States
THE POSITION Please Note: a candidate must successfully pass a thorough background investigation, including a criminal history check for job-related convictions, fingerprinting, polygraph test, credit check, and a drug use history to be considered for this position. The Sacramento Police Department is seeking a Personnel Transactions Coordinator to join the Personnel Services Division. The main responsibilities of this position include managing employee timesheets along with leave of absence requests for all department employees. IDEAL CANDIDATE STATEMENT The ideal candidate should be able to multi-task, prioritize, and manage their workload in a high-energy, fast-paced environment. The ideal candidate should have excellent customer service skills, be a team-player, and be able to maintain a positive and effective working relationship with both our internal and external customers. DEFINITION To coordinate centralized personnel clerical activities and process personnel transactions for an assigned department or large and complex division. SUPERVISION RECEIVED AND EXERCISED General supervision is provided by professional or management personnel. Responsibilities may include indirect supervision of lower-level clerical positions. ESSENTIAL DUTIES AND RESPONSIBILITIES EXAMPLES OF DUTIES Depending upon assignment, duties may include, but are not limited to, the following: - Serve as central contact between the assigned department/division and other City departments regarding routine personnel matters. - Prepare and maintain centralized departmental/division personnel files and computerized personnel records. - Determine work assignment priorities to comply with established deadlines. - Prepare forms needed to fill vacant positions; maintain records of vacant and filled positions. - Maintain records of departmental/division selection interviews; schedule selection interviews; notify eligibles of interview results; arrange pre-employment physicals. - Calculate funding required for new positions. - Prepare personnel transaction forms to enter new employees into the personnel and payroll systems and to reflect changes in employee status and pay. - Meet with new departmental/division employees to explain rules and policies. - Verify employee compliance with licensing and physical requirements. - Monitor and update departmental/division position control. - Coordinate departmental/division employee evaluation system. - Review departmental/division time cards and financial records for accuracy; clarify discrepancies; prepare time card corrections; monitor compliance with FLSA requirements; monitor sick leave usage. - Research, interpret, and respond to requests for information regarding City and departmental/division rules, policies, directives, contracts, and similar documents. - Research and compile data and basic statistical information. - Compose routine correspondence; type a wide variety of reports, correspondence, and statistical reports. - Review personnel actions for accuracy and completeness. - Review departmental/division leave requests; prepare leave reports; verify accuracy of time cards and benefits during leave. - Safeguard and distribute payroll checks and time cards. - Create and revise departmental/division personnel forms. - May schedule employees for shift assignments; monitor employee eligibility for overtime, standby or call back; monitor shift trades and approve trades based upon departmental/division policies. - May verify employee eligibility for incentive pay. - Operate a variety of office machines and equipment. - Perform related duties as assigned. QUALIFICATIONS Knowledge of: - Basic City personnel rules, policies, and procedures; and payroll procedures. - City employee agreements. - English usage, spelling, grammar, and punctuation. - Record keeping and data gathering principles and procedures. - Office procedures, methods, and equipment. - Arithmetic through percentages. - Basic principles of supervision and training. Ability to: - Understand, interpret, and explain City and departmental/division rules, policies, directives, contracts, and similar documents. - Understand the organization and operation of the City. - Learn department/division policies, procedures, organization, and operating details. - Plan, coordinate, and organize work to meet deadlines. - Compose routine correspondence. - Communicate clearly, orally and in writing. - Prepare and maintain accurate records and reports. - Research and compile information. - Operate office machines and equipment. - Make arithmetical calculations quickly and accurately. - Plan and assign work and train other clerical employees. - Establish and maintain cooperative relationships with those contacted in the course of work. Experience: One year of experience comparable to the II level clerical class in the City of Sacramento. Comparable experience would be two years of clerical experience including one year at a level where only occasional instruction or assistance was given and work was reviewed only upon completion. PROBATIONARY PERIOD: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week) . If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Test : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Personnel Transactions Coordinator examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Background Process :If considered for appointment, candidates must pass a background investigation, which includes a criminal history check, fingerprinting, polygraph test, credit check, and drug use history. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 5/28/2024 11:59 PM Pacific
May 15, 2024
Full Time
THE POSITION Please Note: a candidate must successfully pass a thorough background investigation, including a criminal history check for job-related convictions, fingerprinting, polygraph test, credit check, and a drug use history to be considered for this position. The Sacramento Police Department is seeking a Personnel Transactions Coordinator to join the Personnel Services Division. The main responsibilities of this position include managing employee timesheets along with leave of absence requests for all department employees. IDEAL CANDIDATE STATEMENT The ideal candidate should be able to multi-task, prioritize, and manage their workload in a high-energy, fast-paced environment. The ideal candidate should have excellent customer service skills, be a team-player, and be able to maintain a positive and effective working relationship with both our internal and external customers. DEFINITION To coordinate centralized personnel clerical activities and process personnel transactions for an assigned department or large and complex division. SUPERVISION RECEIVED AND EXERCISED General supervision is provided by professional or management personnel. Responsibilities may include indirect supervision of lower-level clerical positions. ESSENTIAL DUTIES AND RESPONSIBILITIES EXAMPLES OF DUTIES Depending upon assignment, duties may include, but are not limited to, the following: - Serve as central contact between the assigned department/division and other City departments regarding routine personnel matters. - Prepare and maintain centralized departmental/division personnel files and computerized personnel records. - Determine work assignment priorities to comply with established deadlines. - Prepare forms needed to fill vacant positions; maintain records of vacant and filled positions. - Maintain records of departmental/division selection interviews; schedule selection interviews; notify eligibles of interview results; arrange pre-employment physicals. - Calculate funding required for new positions. - Prepare personnel transaction forms to enter new employees into the personnel and payroll systems and to reflect changes in employee status and pay. - Meet with new departmental/division employees to explain rules and policies. - Verify employee compliance with licensing and physical requirements. - Monitor and update departmental/division position control. - Coordinate departmental/division employee evaluation system. - Review departmental/division time cards and financial records for accuracy; clarify discrepancies; prepare time card corrections; monitor compliance with FLSA requirements; monitor sick leave usage. - Research, interpret, and respond to requests for information regarding City and departmental/division rules, policies, directives, contracts, and similar documents. - Research and compile data and basic statistical information. - Compose routine correspondence; type a wide variety of reports, correspondence, and statistical reports. - Review personnel actions for accuracy and completeness. - Review departmental/division leave requests; prepare leave reports; verify accuracy of time cards and benefits during leave. - Safeguard and distribute payroll checks and time cards. - Create and revise departmental/division personnel forms. - May schedule employees for shift assignments; monitor employee eligibility for overtime, standby or call back; monitor shift trades and approve trades based upon departmental/division policies. - May verify employee eligibility for incentive pay. - Operate a variety of office machines and equipment. - Perform related duties as assigned. QUALIFICATIONS Knowledge of: - Basic City personnel rules, policies, and procedures; and payroll procedures. - City employee agreements. - English usage, spelling, grammar, and punctuation. - Record keeping and data gathering principles and procedures. - Office procedures, methods, and equipment. - Arithmetic through percentages. - Basic principles of supervision and training. Ability to: - Understand, interpret, and explain City and departmental/division rules, policies, directives, contracts, and similar documents. - Understand the organization and operation of the City. - Learn department/division policies, procedures, organization, and operating details. - Plan, coordinate, and organize work to meet deadlines. - Compose routine correspondence. - Communicate clearly, orally and in writing. - Prepare and maintain accurate records and reports. - Research and compile information. - Operate office machines and equipment. - Make arithmetical calculations quickly and accurately. - Plan and assign work and train other clerical employees. - Establish and maintain cooperative relationships with those contacted in the course of work. Experience: One year of experience comparable to the II level clerical class in the City of Sacramento. Comparable experience would be two years of clerical experience including one year at a level where only occasional instruction or assistance was given and work was reviewed only upon completion. PROBATIONARY PERIOD: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week) . If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Test : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Personnel Transactions Coordinator examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Background Process :If considered for appointment, candidates must pass a background investigation, which includes a criminal history check, fingerprinting, polygraph test, credit check, and drug use history. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 5/28/2024 11:59 PM Pacific
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 523762; 1/24/2023 FACULTY AFFAIRS COORDINATOR Administrative Support Coordinator II Human Resources Management Salary Range: $3,681 - $6,034/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; Temporary appointment expires on or before one-year from date of hire; may be extended; may become permanent; non-exempt classification. Essential Functions : The incumbent performs various administrative support functions associated with the maintenance of faculty data from the time of appointment through separation. The incumbent is responsible for ensuring faculty, graduate assistants and teaching associates are hired accurately and appropriately by reviewing employment documents, and verifying education and enrollment status. The incumbent is responsible for maintaining files for and reports of faculty-related transactions; processing faculty new hires and separations into PeopleSoft, using the temporary faculty process for semester appointments; reviewing the work of the colleges (roles 1 and 2), ensuring the correct record, action/reason and position number are accurate before approving the entries and running the necessary processes as role 3; contacting and following up with departments, colleges or academic affairs as needed to ensure ETFs and PeopleSoft entries are consistent and correct; providing guidance and direction to the PeopleSoft users, deans' assistants and the fiscal officers on temporary faculty issues, such as stacking of record numbers, eligibility and position numbers; assisting with the monitoring of appointments and changes in the status of part-time or full-time faculty, following up with departments and academic affairs; assisting with the maintenance of contract entitlements, RTP process, FERP, sabbatical tracking and other faculty leave programs, developing and maintaining lists, and providing reports as needed; accurately applying faculty salary programs as directed by CSU technical letters, interpreting appropriately, and seeking guidance as needed; complying with Chancellor's Office processes and procedures as outlined in technical letters; running reports and uploading data from the State Controller's Office to provide teaching associate and graduate assistant information as required; reviewing volunteer appointment forms and notifying appropriate personnel when discrepancies exist, requesting parking; participating in testing and validating processes; entering other human resources transactions into PeopleSoft, such as volunteer appointments, student appointments, faculty additional assignments, and special consultant transactions; actively participating in monthly HUG calls, attending deans' assistants' meetings, CMS related workshops and/or trainings, including CHRS, and other meetings/trainings; participate in data audits/cleanup processes to ensure accuracy of campus CHRS data; and maintaining files and reports, including the scanning of HRM related documents. Required Qualifications & Experience : Equivalent to four years of general office experience. The incumbent must have working knowledge of the methods and problems of organizations and management. The incumbent must have demonstrated competence of Microsoft Word, Excel, Access and Outlook. The incumbent must possess strong written and oral communication skills; excellent organization skills; strong attention to detail with the ability to take initiative and maintain ownership of projects; and effective customer service skills. The incumbent must have the ability to interpret and evaluate results to develop recommendations for improving processes; plan, organize and prioritize work; effectively multi-task; problem solve demonstrating competence in independent judgment; understand and apply the principles, concepts, and work processes, laws, rules and reference materials pertinent to the operations of the HRM faculty affairs unit; interact and communicate professionally with all levels of faculty, staff and management; gather and analyze data; reason logically, and make appropriate recommendations; establish and maintain cooperative working relationships; clearly communicate ideas and recommendations; and write clear and concise reports; handle sensitive material and demonstrate a high level of discretion at all times. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Demonstrated experience in the use of PeopleSoft HR, entering employment transactions (Workforce Administration), reviewing and approving lecturer transactions (temporary faculty module), tracking and verifying education, and tracking various RTP, sabbatical/DIP lists. Experience checking, validating and testing PeopleSoft processes; working knowledge of contract entitlements, RTP process, FERP and other faculty related processes; knowledge of employment eligibility verification; experience in a University HRM department; and experience working with union contracts and/or in a union environment. Closing Date : Review of applications will begin on February 7, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Jan 24 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 523762; 1/24/2023 FACULTY AFFAIRS COORDINATOR Administrative Support Coordinator II Human Resources Management Salary Range: $3,681 - $6,034/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; Temporary appointment expires on or before one-year from date of hire; may be extended; may become permanent; non-exempt classification. Essential Functions : The incumbent performs various administrative support functions associated with the maintenance of faculty data from the time of appointment through separation. The incumbent is responsible for ensuring faculty, graduate assistants and teaching associates are hired accurately and appropriately by reviewing employment documents, and verifying education and enrollment status. The incumbent is responsible for maintaining files for and reports of faculty-related transactions; processing faculty new hires and separations into PeopleSoft, using the temporary faculty process for semester appointments; reviewing the work of the colleges (roles 1 and 2), ensuring the correct record, action/reason and position number are accurate before approving the entries and running the necessary processes as role 3; contacting and following up with departments, colleges or academic affairs as needed to ensure ETFs and PeopleSoft entries are consistent and correct; providing guidance and direction to the PeopleSoft users, deans' assistants and the fiscal officers on temporary faculty issues, such as stacking of record numbers, eligibility and position numbers; assisting with the monitoring of appointments and changes in the status of part-time or full-time faculty, following up with departments and academic affairs; assisting with the maintenance of contract entitlements, RTP process, FERP, sabbatical tracking and other faculty leave programs, developing and maintaining lists, and providing reports as needed; accurately applying faculty salary programs as directed by CSU technical letters, interpreting appropriately, and seeking guidance as needed; complying with Chancellor's Office processes and procedures as outlined in technical letters; running reports and uploading data from the State Controller's Office to provide teaching associate and graduate assistant information as required; reviewing volunteer appointment forms and notifying appropriate personnel when discrepancies exist, requesting parking; participating in testing and validating processes; entering other human resources transactions into PeopleSoft, such as volunteer appointments, student appointments, faculty additional assignments, and special consultant transactions; actively participating in monthly HUG calls, attending deans' assistants' meetings, CMS related workshops and/or trainings, including CHRS, and other meetings/trainings; participate in data audits/cleanup processes to ensure accuracy of campus CHRS data; and maintaining files and reports, including the scanning of HRM related documents. Required Qualifications & Experience : Equivalent to four years of general office experience. The incumbent must have working knowledge of the methods and problems of organizations and management. The incumbent must have demonstrated competence of Microsoft Word, Excel, Access and Outlook. The incumbent must possess strong written and oral communication skills; excellent organization skills; strong attention to detail with the ability to take initiative and maintain ownership of projects; and effective customer service skills. The incumbent must have the ability to interpret and evaluate results to develop recommendations for improving processes; plan, organize and prioritize work; effectively multi-task; problem solve demonstrating competence in independent judgment; understand and apply the principles, concepts, and work processes, laws, rules and reference materials pertinent to the operations of the HRM faculty affairs unit; interact and communicate professionally with all levels of faculty, staff and management; gather and analyze data; reason logically, and make appropriate recommendations; establish and maintain cooperative working relationships; clearly communicate ideas and recommendations; and write clear and concise reports; handle sensitive material and demonstrate a high level of discretion at all times. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Demonstrated experience in the use of PeopleSoft HR, entering employment transactions (Workforce Administration), reviewing and approving lecturer transactions (temporary faculty module), tracking and verifying education, and tracking various RTP, sabbatical/DIP lists. Experience checking, validating and testing PeopleSoft processes; working knowledge of contract entitlements, RTP process, FERP and other faculty related processes; knowledge of employment eligibility verification; experience in a University HRM department; and experience working with union contracts and/or in a union environment. Closing Date : Review of applications will begin on February 7, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Jan 24 2023 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Administrative Support Coordinator ITEPP/ELITE Scholars Department: ITEPP/ELITE Scholars Job #535214 First Review Date: Wednesday, March 27, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535214) Administrative Support Coordinator I, Administrative Support Coordinator ITEPP/ELITE Scholars, Salary Range: $3,505 - $5,508 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Indian Tribal & Education Personnel Program/ELITE Scholars. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants. Key Responsibilities: 25% Administrative Support: Receives and composes sensitive correspondence and other communications; Maintains paper and electronic filing systems; responsible for creating and maintaining departmental procedures manual; Arranges and creates meetings to support ELITE Scholars; Responsible for tracking incoming communication with prospective students or partners, and then referring them to the correct person(s)/department(s); Responsible for office inventory, equipment maintenance, and ordering supplies; assists with the submission of requisitions and purchase orders as required; Prepares and submits ProCards; Processes reimbursements and other expense-related activities; Tracks and maintain shadow budget for the program, including stateside, advancement, and auxiliary funding. Support and editing for website 25% Customer/Client Services Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members. Assists with travel arrangements for the coordinator, student services specialist, and students; this includes booking travel, submitting travel authorizations and expense reports in a timely manner. Assess student issues for appropriate referral in the main ELITE Scholars office. Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc. 30% Special Events Coordination and Support: Supports and/or coordinates the planning special events; Performs event-based budget reconciliation and reporting using financial reporting spreadsheets; Assists in the outreach and promotion of events; Responsible for ongoing coordination of welcome and graduation receptions 15% Student staff and Interns Oversees and trains the department office student assistants; Orienting and onboarding all undergraduate and graduate student assistants; Establishes priorities and workflow, delegating work as needed; and completes student time sheets; Provides support for onboarding, orientation, and other tasks related to interns 5% Other Duties as Assigned: Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments) Organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects: Recognizing and quickly accommodating changing priorities; performing detail work accurately and efficiently. Problem solving and researching solutions; using independent judgment in decision making; ability to work independently. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature: Excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills. Skills in establishing and maintaining positive working relationships, communicating effectively with a diverse population, and demonstrating excellent interpersonal skills. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. A knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Knowledge of: Grant writing and expenditure processes. Experience working with foster youth Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first reviews is Wednesday, March 27, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: March 12, 2024 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 13, 2024
Administrative Support Coordinator ITEPP/ELITE Scholars Department: ITEPP/ELITE Scholars Job #535214 First Review Date: Wednesday, March 27, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535214) Administrative Support Coordinator I, Administrative Support Coordinator ITEPP/ELITE Scholars, Salary Range: $3,505 - $5,508 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Indian Tribal & Education Personnel Program/ELITE Scholars. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants. Key Responsibilities: 25% Administrative Support: Receives and composes sensitive correspondence and other communications; Maintains paper and electronic filing systems; responsible for creating and maintaining departmental procedures manual; Arranges and creates meetings to support ELITE Scholars; Responsible for tracking incoming communication with prospective students or partners, and then referring them to the correct person(s)/department(s); Responsible for office inventory, equipment maintenance, and ordering supplies; assists with the submission of requisitions and purchase orders as required; Prepares and submits ProCards; Processes reimbursements and other expense-related activities; Tracks and maintain shadow budget for the program, including stateside, advancement, and auxiliary funding. Support and editing for website 25% Customer/Client Services Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members. Assists with travel arrangements for the coordinator, student services specialist, and students; this includes booking travel, submitting travel authorizations and expense reports in a timely manner. Assess student issues for appropriate referral in the main ELITE Scholars office. Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc. 30% Special Events Coordination and Support: Supports and/or coordinates the planning special events; Performs event-based budget reconciliation and reporting using financial reporting spreadsheets; Assists in the outreach and promotion of events; Responsible for ongoing coordination of welcome and graduation receptions 15% Student staff and Interns Oversees and trains the department office student assistants; Orienting and onboarding all undergraduate and graduate student assistants; Establishes priorities and workflow, delegating work as needed; and completes student time sheets; Provides support for onboarding, orientation, and other tasks related to interns 5% Other Duties as Assigned: Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments) Organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects: Recognizing and quickly accommodating changing priorities; performing detail work accurately and efficiently. Problem solving and researching solutions; using independent judgment in decision making; ability to work independently. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature: Excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills. Skills in establishing and maintaining positive working relationships, communicating effectively with a diverse population, and demonstrating excellent interpersonal skills. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. A knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Knowledge of: Grant writing and expenditure processes. Experience working with foster youth Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first reviews is Wednesday, March 27, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: March 12, 2024 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Student Success and Inclusive Excellence (SSIE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SSIE to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within SSIE with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Responsibilities Under the general direction of the Associate Vice Chancellor, Student Success and Inclusive Excellence , the Financial and Operations Specialist, SSIE will: Budget Management and Fiscal Practices - 60% -Manage the overall SSIE budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for SSIE and reporting departments across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for SSIE accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to SSIE management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead SSIE procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for SSIE and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist SSIE departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for SSIE, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of SSIE. -Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required -Expertise with state and CSUCO fiscal policies, practices and procedures -Advance knowledge in Peoplesoft systems -Excellent written and verbal communication skills and effective interpersonal skills required -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders) -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds -Excellent organizational skills in a multi-tasking environment; excellent attention to detail -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion -Proficiency with computer applications including Microsoft Office is required -Ability to use a broad range of technology, systems, and software applications -Work independently, but willing to take directions and ask questions -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by June 29, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jun 15 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Student Success and Inclusive Excellence (SSIE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. The salary range for this classification is $5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SSIE to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within SSIE with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Responsibilities Under the general direction of the Associate Vice Chancellor, Student Success and Inclusive Excellence , the Financial and Operations Specialist, SSIE will: Budget Management and Fiscal Practices - 60% -Manage the overall SSIE budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for SSIE and reporting departments across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for SSIE accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to SSIE management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead SSIE procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for SSIE and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist SSIE departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for SSIE, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of SSIE. -Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required -Expertise with state and CSUCO fiscal policies, practices and procedures -Advance knowledge in Peoplesoft systems -Excellent written and verbal communication skills and effective interpersonal skills required -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders) -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds -Excellent organizational skills in a multi-tasking environment; excellent attention to detail -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion -Proficiency with computer applications including Microsoft Office is required -Ability to use a broad range of technology, systems, and software applications -Work independently, but willing to take directions and ask questions -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by June 29, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jun 15 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Application Process This position is open until filled. For full consideration, please submit an application, along with a cover letter and resume. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to and under general supervision of the Human Resources Manager, with additional lead work direction from the Managing Director for Payroll and Benefits, the Human Resources management team and other lead Payroll staff, the Payroll Technician is responsible for applying thorough knowledge of payroll and personnel transactions and performs the full range of moderately complex payroll and personnel transactions for all University employees. The incumbent uses initiative and judgment to analyze information and determines a course of action within the specifications of standard practice and established guidelines; independently selects, interprets and applies the proper rules and regulations; and initiates, processes and completes a range of transactions in order to appoint, separate or change the pay and benefits status of various categories of University employees. Key Qualifications This position requires the equivalent of two years’ payroll and personnel experience and any equivalent combination of education and experience, which provides the required knowledge and abilities to perform the duties of the position. The incumbent must have thorough knowledge of general office methods, practices and procedures and thorough knowledge of, or the ability to quickly acquire, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Such policies, procedures, programs, and guidelines include, but is not limited to, the Uniform State Payroll Procedures Manual, Personnel Information Management System Manual and other payroll information found in state and university administrative manuals and guidelines, Public Employees’ Retirement System Manual and the Executive Orders published by the Chancellor’s Office. Associates of arts degree preferred. Intermediate proficiency with computers and Microsoft Office (word, Excel) required. Knowledge of Google Suite and PeopleSoft preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,680 to $3,747 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 24, 2024
Application Process This position is open until filled. For full consideration, please submit an application, along with a cover letter and resume. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to and under general supervision of the Human Resources Manager, with additional lead work direction from the Managing Director for Payroll and Benefits, the Human Resources management team and other lead Payroll staff, the Payroll Technician is responsible for applying thorough knowledge of payroll and personnel transactions and performs the full range of moderately complex payroll and personnel transactions for all University employees. The incumbent uses initiative and judgment to analyze information and determines a course of action within the specifications of standard practice and established guidelines; independently selects, interprets and applies the proper rules and regulations; and initiates, processes and completes a range of transactions in order to appoint, separate or change the pay and benefits status of various categories of University employees. Key Qualifications This position requires the equivalent of two years’ payroll and personnel experience and any equivalent combination of education and experience, which provides the required knowledge and abilities to perform the duties of the position. The incumbent must have thorough knowledge of general office methods, practices and procedures and thorough knowledge of, or the ability to quickly acquire, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Such policies, procedures, programs, and guidelines include, but is not limited to, the Uniform State Payroll Procedures Manual, Personnel Information Management System Manual and other payroll information found in state and university administrative manuals and guidelines, Public Employees’ Retirement System Manual and the Executive Orders published by the Chancellor’s Office. Associates of arts degree preferred. Intermediate proficiency with computers and Microsoft Office (word, Excel) required. Knowledge of Google Suite and PeopleSoft preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,680 to $3,747 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year and a Personal Holiday that may be taken any time during the year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Position: This is a professional, management position in the unclassified service responsible for scheduling, purchasing, and managing Silicon Valley Power (SVP) electric and hydro energy requirements in the hour ahead and real-time markets by optimizing those resources and by dispatching the generation plants, scheduling water flows and making sales of surplus resources in order to serve our customers consistent with SVP"s risk parameters. This position requires working 12 hour day and night shifts along with holiday and weekend shifts. SVP operates a 24/7 real time desk which is the primary responsibility of this position. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction: • Develop and submit schedules based on contract requirements and prudent economics to cover City load and to ensure the timely flow of Silicon Valley Power, South West (SW) electric and hydro resources; • Coordinate energy, capacity, transmission, and ancillary service transactions with the appropriate broker, marketer, utility, generator, scheduling coordinator, and/or control area working within counter-party credit limits; • Create and/or assess all electronic tags pursuant to Western Electric Coordinating Council (WECC)/ National Energy Regulatory Commission (NERC) Policies, South West (SW) business practices, and Independent System Operator (ISO) requirements; • Adjust schedules real-time during emergency transmission derates or curtailments; • Manage resources to meet NERC/SVP reliability criteria during all operating conditions; • Determine resource costs and availability considering existing market conditions, generating plant limitations, maintenance, outages, transmission ratings and curtailments, and existing contract provisions; • Conduct economic analysis of current resource options and market opportunities; • Continually evaluate market conditions (including ISO ex-post prices, imbalance energy prices, ancillary service costs and transmission and congestion price differences), generating plant limitations, maintenance, outages, transmission ratings and curtailments, and existing contract provisions; • Negotiate purchases and sales of energy, capacity, ancillary services and the purchase of transmission to meet load and SW trading objectives; • Conduct economic analysis of current resource options and market opportunities; • Determine optimal short-term use of existing power purchase contracts based on market information; • Develop an hourly trading strategy for energy, capacity, transmission, and/or ancillary services by dispatching resources in a correct way; • Evaluate and optimize the resources in real-time, to generation dispatch, capacity needs, energy, transmission and ancillary services purchases and sales; • Utilize various market applications, including but not limited to California Independent System Operator (CISO) applications to submit capacity, energy, transmission, and ancillary service bids in power scheduling and power trading; • Implement South West (SW) Trading Guidelines and management directives; • Ensure that NERC/SVP reliability criteria are met; • Prepare real-time documentation and reports for after-the-fact analysis; • Develop pricing strategies for energy limited resources; • Negotiate with assigned SW stakeholders • Manage resources to meet WECC/NERC reliability criteria during all operating conditions; • Work with trading staff to develop pricing strategy for energy-limited resources; • Perform contingency analysis to develop optimized strategy for the dispatch of generation resources, and to optimize purchases and sales of capacity, energy, transmission, and ancillary service; • Manage hydro reservoir levels and in-flows to ensure economic dispatch of SW’s projects; • Prepare and submit all reports required as a scheduling coordinator including inter-tie, California Central System Operator (CISO), and South West (SW); • Adjust/optimize/balance schedules to account for system outages; • Provide training of co-workers; • Forecast weather conditions by using like seasons, days and temperatures; • Forecast customer energy requirements considering historical demands and applicable load shapes; • Develop and maintain harmonious operations with interconnected utilities, wholesale entities, electric and hydro trading partners and other stakeholders through the use of effective communications practices; and • Perform other related work as required. Minimum Qualifications EDUCATION AND EXPERIENCE Education and experience equivalent to: • Graduation from an accredited college or university with a bachelor’s degree in Engineering, Business, or a closely related field; and • Three (3) years experience in public or private sector power scheduling or trading and/or Independent System Operator (ISO) scheduling. LICENSE Possession of a valid Class C California driver’s license is required at the time of appointment and for the duration of employment. SPECIAL CONDITIONS • Incumbents must have the ability to work, as assigned, to schedules that may include Saturdays, Sundays, holidays, and non-traditional work hours; and a willingness to work overtime as required. • Candidates hired into this position may have to pass an initial and periodic, comprehensive background checks, which include fingerprinting, to meet Federal, State and/or industry security requirements. Incumbents will have to meet any Federal (FERC and NERC) and State (CPUC) mandated certifications. • Must be able to perform all of the essential functions of the job assignment. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application Knowledge, Skills, and Abilities Knowledge of: • Wholesale and retail electric utility business, Hydro reservoir monitoring for optimum SW dispatch, dispatch of generation resources, production costs of energy by fuel type, system load characteristics and load curves; • Market applications, including but not limited to ICE and CISO; • Real-time evaluation and optimization procedures for generation dispatch, capacity needs, energy, transmission and ancillary services, purchases and sales; • WECC/NERC policies and SW Business Practices; • Trading procedures, systems to track and analyze capacity, energy, transmission, and ancillary service transactions, market strategies for wholesale purchases and sales of electricity and relevant trading directives; • Schedule transactions, scheduling procedures, management directives, and how to solve scheduling conflicts; • Scheduling and tagging procedures based on SW, CISO, WECC contract requirements and reporting requirements; • Integrated power system operations and SW, NERC, FERC, and CISO policies, procedures, protocols and business practices; • Research, planning and technical analysis for complex scheduling projects and preparation of reports including recommendations; • Research methods and statistical analysis, complex spreadsheets and database applications and project and workload planning; • Work-related computer applications, including e-mail, word processing, spreadsheets, databases and the internet; • Applicable laws, regulations and permits affecting the electric utility industry; • Customer energy requirements and real-time weather forecasting, and • Business practices, contract principles, financial statements, and economic analysis techniques. Ability to: • Apply the principles of power generation and transmission systems, including interconnected utility operations; • Implement the integration of purchases and sales to economically reduce overall costs of energy and energy management systems; • Interpret, explain and apply complex contracts, policies, protocols and business practices, implement strategies associated with short-term trading, and negotiate transactions; • Interpret and explain complex contracts, policies, protocols, and business practices; • Evaluate capacity, energy, and transmission transactions, implement market strategies to complete wholesale purchases of electricity, and perform economic analysis to determine benefit/cost of wholesale power market purchases and sales; • Draw conclusions and project consequences of decisions and recommendations; • Establish and maintain positive and effective relationships with City employees, contractors and other governmental representatives; • Work as team player and be willing to deliver excellent customer service to both internal and external City clients; • Communicate effectively both orally and in writing to consistently represent facts and situations accurately, transmit information concisely and in an effective manner, and present a balanced picture of situations; • Prepare and present highly technical and complex written and oral reports; • Work effectively in time-sensitive situations and meet deadlines; coordinate multiple projects and complex tasks simultaneously; • Review and analyze important detailed and highly complex technical Electric Utility records and reports; • Train and supervise the work of others in a team environment; and • Walk or stand for extended periods of time and bend, stoop, reach, carry, crawl, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This posting has been updated to continuous and a first review of applications will be Friday, August 25, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Position: This is a professional, management position in the unclassified service responsible for scheduling, purchasing, and managing Silicon Valley Power (SVP) electric and hydro energy requirements in the hour ahead and real-time markets by optimizing those resources and by dispatching the generation plants, scheduling water flows and making sales of surplus resources in order to serve our customers consistent with SVP"s risk parameters. This position requires working 12 hour day and night shifts along with holiday and weekend shifts. SVP operates a 24/7 real time desk which is the primary responsibility of this position. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction: • Develop and submit schedules based on contract requirements and prudent economics to cover City load and to ensure the timely flow of Silicon Valley Power, South West (SW) electric and hydro resources; • Coordinate energy, capacity, transmission, and ancillary service transactions with the appropriate broker, marketer, utility, generator, scheduling coordinator, and/or control area working within counter-party credit limits; • Create and/or assess all electronic tags pursuant to Western Electric Coordinating Council (WECC)/ National Energy Regulatory Commission (NERC) Policies, South West (SW) business practices, and Independent System Operator (ISO) requirements; • Adjust schedules real-time during emergency transmission derates or curtailments; • Manage resources to meet NERC/SVP reliability criteria during all operating conditions; • Determine resource costs and availability considering existing market conditions, generating plant limitations, maintenance, outages, transmission ratings and curtailments, and existing contract provisions; • Conduct economic analysis of current resource options and market opportunities; • Continually evaluate market conditions (including ISO ex-post prices, imbalance energy prices, ancillary service costs and transmission and congestion price differences), generating plant limitations, maintenance, outages, transmission ratings and curtailments, and existing contract provisions; • Negotiate purchases and sales of energy, capacity, ancillary services and the purchase of transmission to meet load and SW trading objectives; • Conduct economic analysis of current resource options and market opportunities; • Determine optimal short-term use of existing power purchase contracts based on market information; • Develop an hourly trading strategy for energy, capacity, transmission, and/or ancillary services by dispatching resources in a correct way; • Evaluate and optimize the resources in real-time, to generation dispatch, capacity needs, energy, transmission and ancillary services purchases and sales; • Utilize various market applications, including but not limited to California Independent System Operator (CISO) applications to submit capacity, energy, transmission, and ancillary service bids in power scheduling and power trading; • Implement South West (SW) Trading Guidelines and management directives; • Ensure that NERC/SVP reliability criteria are met; • Prepare real-time documentation and reports for after-the-fact analysis; • Develop pricing strategies for energy limited resources; • Negotiate with assigned SW stakeholders • Manage resources to meet WECC/NERC reliability criteria during all operating conditions; • Work with trading staff to develop pricing strategy for energy-limited resources; • Perform contingency analysis to develop optimized strategy for the dispatch of generation resources, and to optimize purchases and sales of capacity, energy, transmission, and ancillary service; • Manage hydro reservoir levels and in-flows to ensure economic dispatch of SW’s projects; • Prepare and submit all reports required as a scheduling coordinator including inter-tie, California Central System Operator (CISO), and South West (SW); • Adjust/optimize/balance schedules to account for system outages; • Provide training of co-workers; • Forecast weather conditions by using like seasons, days and temperatures; • Forecast customer energy requirements considering historical demands and applicable load shapes; • Develop and maintain harmonious operations with interconnected utilities, wholesale entities, electric and hydro trading partners and other stakeholders through the use of effective communications practices; and • Perform other related work as required. Minimum Qualifications EDUCATION AND EXPERIENCE Education and experience equivalent to: • Graduation from an accredited college or university with a bachelor’s degree in Engineering, Business, or a closely related field; and • Three (3) years experience in public or private sector power scheduling or trading and/or Independent System Operator (ISO) scheduling. LICENSE Possession of a valid Class C California driver’s license is required at the time of appointment and for the duration of employment. SPECIAL CONDITIONS • Incumbents must have the ability to work, as assigned, to schedules that may include Saturdays, Sundays, holidays, and non-traditional work hours; and a willingness to work overtime as required. • Candidates hired into this position may have to pass an initial and periodic, comprehensive background checks, which include fingerprinting, to meet Federal, State and/or industry security requirements. Incumbents will have to meet any Federal (FERC and NERC) and State (CPUC) mandated certifications. • Must be able to perform all of the essential functions of the job assignment. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application Knowledge, Skills, and Abilities Knowledge of: • Wholesale and retail electric utility business, Hydro reservoir monitoring for optimum SW dispatch, dispatch of generation resources, production costs of energy by fuel type, system load characteristics and load curves; • Market applications, including but not limited to ICE and CISO; • Real-time evaluation and optimization procedures for generation dispatch, capacity needs, energy, transmission and ancillary services, purchases and sales; • WECC/NERC policies and SW Business Practices; • Trading procedures, systems to track and analyze capacity, energy, transmission, and ancillary service transactions, market strategies for wholesale purchases and sales of electricity and relevant trading directives; • Schedule transactions, scheduling procedures, management directives, and how to solve scheduling conflicts; • Scheduling and tagging procedures based on SW, CISO, WECC contract requirements and reporting requirements; • Integrated power system operations and SW, NERC, FERC, and CISO policies, procedures, protocols and business practices; • Research, planning and technical analysis for complex scheduling projects and preparation of reports including recommendations; • Research methods and statistical analysis, complex spreadsheets and database applications and project and workload planning; • Work-related computer applications, including e-mail, word processing, spreadsheets, databases and the internet; • Applicable laws, regulations and permits affecting the electric utility industry; • Customer energy requirements and real-time weather forecasting, and • Business practices, contract principles, financial statements, and economic analysis techniques. Ability to: • Apply the principles of power generation and transmission systems, including interconnected utility operations; • Implement the integration of purchases and sales to economically reduce overall costs of energy and energy management systems; • Interpret, explain and apply complex contracts, policies, protocols and business practices, implement strategies associated with short-term trading, and negotiate transactions; • Interpret and explain complex contracts, policies, protocols, and business practices; • Evaluate capacity, energy, and transmission transactions, implement market strategies to complete wholesale purchases of electricity, and perform economic analysis to determine benefit/cost of wholesale power market purchases and sales; • Draw conclusions and project consequences of decisions and recommendations; • Establish and maintain positive and effective relationships with City employees, contractors and other governmental representatives; • Work as team player and be willing to deliver excellent customer service to both internal and external City clients; • Communicate effectively both orally and in writing to consistently represent facts and situations accurately, transmit information concisely and in an effective manner, and present a balanced picture of situations; • Prepare and present highly technical and complex written and oral reports; • Work effectively in time-sensitive situations and meet deadlines; coordinate multiple projects and complex tasks simultaneously; • Review and analyze important detailed and highly complex technical Electric Utility records and reports; • Train and supervise the work of others in a team environment; and • Walk or stand for extended periods of time and bend, stoop, reach, carry, crawl, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This posting has been updated to continuous and a first review of applications will be Friday, August 25, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Working Title: Accountant II Classification Title: Accountant II Department Name: Financial Services Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 9 (CSUEU) Employment Type: Probationary/Permanent Salary Range: Hiring salary is anticipated at $5,300-$5,600 per month commensurate with education and experience CSU Salary Range: $4,452 -$8,592 per month. Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Tuesday, February 27, 2024 and the review period may end at any time thereafter. Position Summary: The Department of Accounting and Finance provides accounting services to the University's students, staff, faculty and Auxiliary Organizations. These accounting services include but are not limited to cashiering, student accounts, accounts receivable, accounts payable, general accounting, financial aid, post award grants and contracts, financial reporting, and asset management/property accounting. Accounting is responsible for ensuring that all accounting, reporting, and reconciliation functions are performed in accordance with applicable law and policy while at the same time providing the highest possible level of service to the campus community. Under the general direction of the Accounting Manager, Accountant II performs professional accounting work requiring comprehensive knowledge of generally accepted accounting principles (GAAP) and governmental accounting standards. This includes completing account reconciliations, preparation of journal entries, inter-fund accounting, and solving moderate to complex accounting issues, and financial analysis. In addition, the incumbent assumes primary responsibility for recording Foundation financial transactions in a timely, accurate, efficient, and effective manner, monitors and reconciles cash and investment accounts for all campus funds. The incumbent participates in all aspects of supporting the mission and goals of California State University Maritime Academy and its Auxiliary Organizations. The incumbent plays an active role in working, partnering, and collaborating within the Administration and Finance Division and all other campus business units and operations relating to the day-to-day business operations . About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, Coast Guard, and Naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Under general direction of the Accounting Manager, the incumbent will perform and provide professional level, cross-functional accounting support for the University and Auxiliary Organizations which is analytical, evaluative, innovative, and advisory in nature for the Accounting Department unit of Fiscal Affairs. This includes providing a wide variety of centralized accounting services where the application of knowledge about the theories, principles, and practices of the accounting profession, including Generally Accepted Accounting Principles (GAAP) are used in classifying, examining, analyzing, reconciling, and reporting of financial transactions while ensuring compliance of applicable laws, rules and regulations between entities, programs, and funds. These responsibilities include but not limited to: Analyze and reconcile bank statements, sub-ledgers, reports, and financial records. Monitor the day-to-day financial activities of the campus and other Auxiliary Business units. Review, analyze and make appropriate journal entries. Recommend and prepare adjustments, journal entries, reports, and expenditure transfers and chargebacks, includes billing and generating invoices. Review and monitor all outstanding receivables, perform collections if necessary. Establish and record allowance for bad debts, and recommend write-offs for uncollectible debts. Assist with recording and maintenance of asset management including depreciation and monitoring Construction Work in Progress (CWIP) for capital projects. Completes schedules for various funds and accounts for the annual audit. Assists with any audit that applies to her area of responsibility. Use knowledge of financial record-keeping methods, sound accounting controls, business processes, policies, and procedures to interpret and apply the effects of policies and rules to financial analyses and projections, and maintenance of the Chart of Accounts. Support the University's internal controls, tax, and audit functions; system processing and maintenance of associated administrative systems, implementing appropriate fiscal policies and procedures, identifying and implementing new technologies in support of these business processes; providing guidance in fiscal matters relative to the areas of responsibility. Development and/ or interpretation and implementation of campus, federal, state, and CSU policies and procedures. Review financial documents for accuracy, completeness, validity and adherence to standards. Monitor and review all Raisers Edge activity and posts to the general ledger. Manage and reconcile interagency transactions between the University and the Foundation. Prepare cash transfer documents for the same. Provide Foundation departmental reports as requested. Run bank reports for the Foundation and the University and reconciles to the general ledger. Reconcile scholarship awards to university disbursements for the Foundation. Post miscellaneous bank transactions such as wire transfers and credit card receipts. Record Gifts- in- Kind. Perform treasury management for the Foundation. Analyze and reconcile GL to the Raisers Edge donor database. Allocate investment earnings, credit card fee and other allocable items. Provide training, guidance, and assistance to Advancement personnel. Allocate interest earnings to appropriate funds. Assist with the preparation of Foundation financial reports and makes budget projections. Perform cash/bank reconciliations for the University and the auxiliary business units. Identify actual or potential problems and recommend corrective or preventative action. Work closely with Accounts Payable & Procurement personnel for Vendor set ups, wire set ups, vendor type set up for various classifications for Micro Business, OSB for Procurement annual reporting. Preparation of the GAAP Audit lead schedules for campus and auxiliary organizations, and reports to outside agencies and governmental entities. Perform post-award grant management of grants and contracts which include but not limited to assisting principal investigators and/or campus departments with expenditure review; monitor accounts, reporting on grant funds to internal and external agencies and a variety of budget grant and contract budget related compliance matters; coordinates the campus efforts in managing grant and contracts accounting. Reconcile monthly intercompany auxiliaries AR and prepare month end wire transfers to clear balances owed between auxiliaries. Set up all Cal Maritime Academy, Cal Maritime Foundation, Associated Students of Cal Maritime Academy and Cal Maritime Corporation vendors in CFS (Common Financial System). Monitor and oversee University cash and investment accounts. This includes monitoring and reconciliation of cash and investment accounts for all campus funds in accordance with federal and state regulations and campus policies. Liaison between the campus and the bank, the campus and the CSU Chancellor's Office Treasury Management team, and the Foundation and their Investment company. Reconcile cash and investment account from different sub-system sources (CASHNet online student payments and 3rd party payments for all campus accounts.) Vendor maintenance includes securing & filing vendor 204 forms. Record Inter-agency Fund Transfers (IFTs) received from the Chancellor's office. Work with Budget Office for some Cost Allocation worksheets. Initiate IFT's to various campuses for service reimbursements, e.g. University Police Department for personnel overtime performed at other campus, etc. Monthly reconciliation of bank and investment accounts including allocations for the campus. Review and post applicable journal/s for Accounting Department Notice of Accounting Transaction (AD NOATs) received from the Chancellor's Office. Work with the Accounts Payable office to facilitate and initiate wire transfer payments to vendors. Record through the cashier’s office payment application all electronic payments received, when appropriate. Assist campus community with account analysis information, including facilitating reclassification of transactions when appropriate and approved. The incumbent will perform job-related duties and special projects as assigned. Other duties as assigned. Required Qualifications: Experience: Equivalent to two years of progressively responsible professional accounting experience. Education: Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Knowledge: Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements. Abilities: In addition to those of the Accountant I, ability to apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities; communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants. Preferred Qualifications: CSU or higher education or Governmental or Public accounting experience is desirable. Experience using PeopleSoft in a university or governmental environment is desirable Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization. Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations. Knowledge of or ability to quickly acquire knowledge of University, CSU, state and federal rules and regulations related to accounting services functional areas. Special Conditions: Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Feb 13 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Accountant II Classification Title: Accountant II Department Name: Financial Services Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 9 (CSUEU) Employment Type: Probationary/Permanent Salary Range: Hiring salary is anticipated at $5,300-$5,600 per month commensurate with education and experience CSU Salary Range: $4,452 -$8,592 per month. Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Tuesday, February 27, 2024 and the review period may end at any time thereafter. Position Summary: The Department of Accounting and Finance provides accounting services to the University's students, staff, faculty and Auxiliary Organizations. These accounting services include but are not limited to cashiering, student accounts, accounts receivable, accounts payable, general accounting, financial aid, post award grants and contracts, financial reporting, and asset management/property accounting. Accounting is responsible for ensuring that all accounting, reporting, and reconciliation functions are performed in accordance with applicable law and policy while at the same time providing the highest possible level of service to the campus community. Under the general direction of the Accounting Manager, Accountant II performs professional accounting work requiring comprehensive knowledge of generally accepted accounting principles (GAAP) and governmental accounting standards. This includes completing account reconciliations, preparation of journal entries, inter-fund accounting, and solving moderate to complex accounting issues, and financial analysis. In addition, the incumbent assumes primary responsibility for recording Foundation financial transactions in a timely, accurate, efficient, and effective manner, monitors and reconciles cash and investment accounts for all campus funds. The incumbent participates in all aspects of supporting the mission and goals of California State University Maritime Academy and its Auxiliary Organizations. The incumbent plays an active role in working, partnering, and collaborating within the Administration and Finance Division and all other campus business units and operations relating to the day-to-day business operations . About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, Coast Guard, and Naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Under general direction of the Accounting Manager, the incumbent will perform and provide professional level, cross-functional accounting support for the University and Auxiliary Organizations which is analytical, evaluative, innovative, and advisory in nature for the Accounting Department unit of Fiscal Affairs. This includes providing a wide variety of centralized accounting services where the application of knowledge about the theories, principles, and practices of the accounting profession, including Generally Accepted Accounting Principles (GAAP) are used in classifying, examining, analyzing, reconciling, and reporting of financial transactions while ensuring compliance of applicable laws, rules and regulations between entities, programs, and funds. These responsibilities include but not limited to: Analyze and reconcile bank statements, sub-ledgers, reports, and financial records. Monitor the day-to-day financial activities of the campus and other Auxiliary Business units. Review, analyze and make appropriate journal entries. Recommend and prepare adjustments, journal entries, reports, and expenditure transfers and chargebacks, includes billing and generating invoices. Review and monitor all outstanding receivables, perform collections if necessary. Establish and record allowance for bad debts, and recommend write-offs for uncollectible debts. Assist with recording and maintenance of asset management including depreciation and monitoring Construction Work in Progress (CWIP) for capital projects. Completes schedules for various funds and accounts for the annual audit. Assists with any audit that applies to her area of responsibility. Use knowledge of financial record-keeping methods, sound accounting controls, business processes, policies, and procedures to interpret and apply the effects of policies and rules to financial analyses and projections, and maintenance of the Chart of Accounts. Support the University's internal controls, tax, and audit functions; system processing and maintenance of associated administrative systems, implementing appropriate fiscal policies and procedures, identifying and implementing new technologies in support of these business processes; providing guidance in fiscal matters relative to the areas of responsibility. Development and/ or interpretation and implementation of campus, federal, state, and CSU policies and procedures. Review financial documents for accuracy, completeness, validity and adherence to standards. Monitor and review all Raisers Edge activity and posts to the general ledger. Manage and reconcile interagency transactions between the University and the Foundation. Prepare cash transfer documents for the same. Provide Foundation departmental reports as requested. Run bank reports for the Foundation and the University and reconciles to the general ledger. Reconcile scholarship awards to university disbursements for the Foundation. Post miscellaneous bank transactions such as wire transfers and credit card receipts. Record Gifts- in- Kind. Perform treasury management for the Foundation. Analyze and reconcile GL to the Raisers Edge donor database. Allocate investment earnings, credit card fee and other allocable items. Provide training, guidance, and assistance to Advancement personnel. Allocate interest earnings to appropriate funds. Assist with the preparation of Foundation financial reports and makes budget projections. Perform cash/bank reconciliations for the University and the auxiliary business units. Identify actual or potential problems and recommend corrective or preventative action. Work closely with Accounts Payable & Procurement personnel for Vendor set ups, wire set ups, vendor type set up for various classifications for Micro Business, OSB for Procurement annual reporting. Preparation of the GAAP Audit lead schedules for campus and auxiliary organizations, and reports to outside agencies and governmental entities. Perform post-award grant management of grants and contracts which include but not limited to assisting principal investigators and/or campus departments with expenditure review; monitor accounts, reporting on grant funds to internal and external agencies and a variety of budget grant and contract budget related compliance matters; coordinates the campus efforts in managing grant and contracts accounting. Reconcile monthly intercompany auxiliaries AR and prepare month end wire transfers to clear balances owed between auxiliaries. Set up all Cal Maritime Academy, Cal Maritime Foundation, Associated Students of Cal Maritime Academy and Cal Maritime Corporation vendors in CFS (Common Financial System). Monitor and oversee University cash and investment accounts. This includes monitoring and reconciliation of cash and investment accounts for all campus funds in accordance with federal and state regulations and campus policies. Liaison between the campus and the bank, the campus and the CSU Chancellor's Office Treasury Management team, and the Foundation and their Investment company. Reconcile cash and investment account from different sub-system sources (CASHNet online student payments and 3rd party payments for all campus accounts.) Vendor maintenance includes securing & filing vendor 204 forms. Record Inter-agency Fund Transfers (IFTs) received from the Chancellor's office. Work with Budget Office for some Cost Allocation worksheets. Initiate IFT's to various campuses for service reimbursements, e.g. University Police Department for personnel overtime performed at other campus, etc. Monthly reconciliation of bank and investment accounts including allocations for the campus. Review and post applicable journal/s for Accounting Department Notice of Accounting Transaction (AD NOATs) received from the Chancellor's Office. Work with the Accounts Payable office to facilitate and initiate wire transfer payments to vendors. Record through the cashier’s office payment application all electronic payments received, when appropriate. Assist campus community with account analysis information, including facilitating reclassification of transactions when appropriate and approved. The incumbent will perform job-related duties and special projects as assigned. Other duties as assigned. Required Qualifications: Experience: Equivalent to two years of progressively responsible professional accounting experience. Education: Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities. Knowledge: Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements. Abilities: In addition to those of the Accountant I, ability to apply accounting principles to the analysis of complex accounting problems; analyze and interpret accounting data; prepare clear, accurate financial statements and reports; utilize problem-solving techniques in finding solutions to complex accounting problems; understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities; communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants. Preferred Qualifications: CSU or higher education or Governmental or Public accounting experience is desirable. Experience using PeopleSoft in a university or governmental environment is desirable Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization. Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations. Knowledge of or ability to quickly acquire knowledge of University, CSU, state and federal rules and regulations related to accounting services functional areas. Special Conditions: Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Feb 13 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
*SFSU INTERNAL APPLICANTS ONLY* Working Title Associate Director of Financial Reporting Administrator Level (for MPP positions only) This position is an MPP II in the California State University Management Personnel Plan (MPP), reporting to the University Controller. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Financial Reporting - University Accounting Services Appointment Type At Will Time Base 1.0 Work Schedule Monday - Friday 9:00AM-5:00PM Anticipated Hiring Range $9,020.00 - $9,619.00 Per Month ($108,240.00 - $115,428.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the University Controller, the Associate Director of Financial Reporting is responsible for ensuring compliance with GASB, FASB, GAAP, Chancellor’s Office (CO) and State Controller Office (SCO) reporting requirements. The position reviews the reporting package and the University financial statements; approving prepare-by-client schedules (PBC); and overseeing the annual GAAP audit, Information Technology audit, A-133 Federal Compliance audit, and Stand-alone audit. The position manages the University Chart of Accounts: creation and maintenance of the GL account structure; serves as functional subject matter expert and analyzes/interprets complex accounting data; manages and leads the Financial Reporting Department in the implementation of new pronouncements under Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board (FASB). The position manages asset accounting and reporting and designs, implements and maintains internal controls on accounting systems and procedures and ensures compliance with all federal rules and regulations as well as compliance with all State of California, Cal State University and SFSU policies and procedures. The position understands and is knowledgeable about Unrelated Business Income Tax (UBIT) requirements/law and reviews annual UBIT reports to CO. Other responsibilities of the position include: Supporting the Budget Office in preparing the University Quarterly Budget reporting and Annual Budget submission Maintaining/updating revenue and expenses projections for the Debt Service Coverage Ratio for all self-support units to meet the state bond issuance requirement Serving on Campus Finance committees as warranted to analyze accounting impacts and ensure the proper recording and documentation for financial transactions Serves on EOC in the Finance and Administration section ensure the proper recording and documentation for financial transactions in cases of emergency Other duties as assigned by the University Controller including financial analysis and financial data verification Position Information Structuring Work Leads and manages Financial Reporting staff to achieve and excel in the performance of work assignments and in complying with GAAP, State and Chancellor’s Office requirements Coordinates and collaborates within and across organizational lines to comply with accounting standards, policy, and procedures Manages workflow processes in order to maximize efficiency and optimize department, division and University outcomes Manages Financial Reporting Department to include but not limited to employee recruitment, retention, performance management (organizational and individual), training and development. Promote, ensure, and enforce GAAP Managing Talent Manages Financial Reporting Department to include but not limited to employee recruitment, retention, performance management (organizational and individual), training and development. Inspiring Performance Foster and promote the Principles of Conduct for a Multi-Cultural University and User Friendly Principles. Promote, ensure, and enforce the application of appropriate industry professional responsibilities and ethical standards Building Teams Lead in providing accurate financial data to executive management University-wide committees and external entities Using & Sharing Information Campus GAAP coordinator Perform analysis to help insure the proper recording and documentation for financial transactions for a successful close of GAAP financial records Campus liaison to the Chancellor’s System-wide Reporting and Standards unit Provides leadership and support for reporting of University financial data Facilitating Change Work with campus community for proper use of accounts Other duties as assigned by the University Controller Using & Sharing Information Promotes understanding and ensures compliance with Federal, State, CSU, University and division policies, regulatory and statutory requirements Provides support to University Controller for business process initiatives Qualifications Ability to interpret and apply accounting rules and regulations Bachelor’s degree in Accounting/Finance or in a related field 4 years of relevant managerial experience within Accounting/Financial Reporting Excellent analytical skills Effective oral and written communication skills Expert knowledge of MS Excel Must work independently, be self-motivated, highly productive and a problem solver Requires the ability to change priorities when needed and meet overlapping deadlines Must understand and extensively utilize University financial software, Microsoft Office products, automated financial systems, complex spreadsheets, databases and query tools Experience with PeopleSoft Finance system or other large ERP Systems Ability to interpret and integrate complex financial data to formulate appropriate controls and courses of action, Extensive knowledge of accounting and reconciliation practices Strong accounting and oral communication skills; Ability to manage confidential documents and matters; Comfortable handling multiple accounts and expense transactions Ability to effectively use applicable judgement and fiscal integrity to address complex budgetary challenges and priorities Excellent organizational skills: Ability to work independently without direct supervision on day-to-day tasks Demonstrated advanced utilization of Microsoft Word and Excel. Preferred Qualifications Holds a CPA license, MBA or Big 4 accounting firms experience a plus. CSU experience, higher education experience or experience at an institution similar to the CSU system Financial management of multimillion-dollar operations and capital programs, forecasting expenditures and revenue streams, contract management, and financial analysis skills in a public organization. Environmental/Physical/Special Ability to succeed in a fast-paced, multi-tasking environment. Ability to work outside of normal operating hours and travel to off-site locations as required. Ability to use computers and other communications tools for extended periods of time. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. *SFSU INTERNAL APPLICANTS ONLY* Advertised: Apr 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 09, 2024
*SFSU INTERNAL APPLICANTS ONLY* Working Title Associate Director of Financial Reporting Administrator Level (for MPP positions only) This position is an MPP II in the California State University Management Personnel Plan (MPP), reporting to the University Controller. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Financial Reporting - University Accounting Services Appointment Type At Will Time Base 1.0 Work Schedule Monday - Friday 9:00AM-5:00PM Anticipated Hiring Range $9,020.00 - $9,619.00 Per Month ($108,240.00 - $115,428.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the University Controller, the Associate Director of Financial Reporting is responsible for ensuring compliance with GASB, FASB, GAAP, Chancellor’s Office (CO) and State Controller Office (SCO) reporting requirements. The position reviews the reporting package and the University financial statements; approving prepare-by-client schedules (PBC); and overseeing the annual GAAP audit, Information Technology audit, A-133 Federal Compliance audit, and Stand-alone audit. The position manages the University Chart of Accounts: creation and maintenance of the GL account structure; serves as functional subject matter expert and analyzes/interprets complex accounting data; manages and leads the Financial Reporting Department in the implementation of new pronouncements under Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board (FASB). The position manages asset accounting and reporting and designs, implements and maintains internal controls on accounting systems and procedures and ensures compliance with all federal rules and regulations as well as compliance with all State of California, Cal State University and SFSU policies and procedures. The position understands and is knowledgeable about Unrelated Business Income Tax (UBIT) requirements/law and reviews annual UBIT reports to CO. Other responsibilities of the position include: Supporting the Budget Office in preparing the University Quarterly Budget reporting and Annual Budget submission Maintaining/updating revenue and expenses projections for the Debt Service Coverage Ratio for all self-support units to meet the state bond issuance requirement Serving on Campus Finance committees as warranted to analyze accounting impacts and ensure the proper recording and documentation for financial transactions Serves on EOC in the Finance and Administration section ensure the proper recording and documentation for financial transactions in cases of emergency Other duties as assigned by the University Controller including financial analysis and financial data verification Position Information Structuring Work Leads and manages Financial Reporting staff to achieve and excel in the performance of work assignments and in complying with GAAP, State and Chancellor’s Office requirements Coordinates and collaborates within and across organizational lines to comply with accounting standards, policy, and procedures Manages workflow processes in order to maximize efficiency and optimize department, division and University outcomes Manages Financial Reporting Department to include but not limited to employee recruitment, retention, performance management (organizational and individual), training and development. Promote, ensure, and enforce GAAP Managing Talent Manages Financial Reporting Department to include but not limited to employee recruitment, retention, performance management (organizational and individual), training and development. Inspiring Performance Foster and promote the Principles of Conduct for a Multi-Cultural University and User Friendly Principles. Promote, ensure, and enforce the application of appropriate industry professional responsibilities and ethical standards Building Teams Lead in providing accurate financial data to executive management University-wide committees and external entities Using & Sharing Information Campus GAAP coordinator Perform analysis to help insure the proper recording and documentation for financial transactions for a successful close of GAAP financial records Campus liaison to the Chancellor’s System-wide Reporting and Standards unit Provides leadership and support for reporting of University financial data Facilitating Change Work with campus community for proper use of accounts Other duties as assigned by the University Controller Using & Sharing Information Promotes understanding and ensures compliance with Federal, State, CSU, University and division policies, regulatory and statutory requirements Provides support to University Controller for business process initiatives Qualifications Ability to interpret and apply accounting rules and regulations Bachelor’s degree in Accounting/Finance or in a related field 4 years of relevant managerial experience within Accounting/Financial Reporting Excellent analytical skills Effective oral and written communication skills Expert knowledge of MS Excel Must work independently, be self-motivated, highly productive and a problem solver Requires the ability to change priorities when needed and meet overlapping deadlines Must understand and extensively utilize University financial software, Microsoft Office products, automated financial systems, complex spreadsheets, databases and query tools Experience with PeopleSoft Finance system or other large ERP Systems Ability to interpret and integrate complex financial data to formulate appropriate controls and courses of action, Extensive knowledge of accounting and reconciliation practices Strong accounting and oral communication skills; Ability to manage confidential documents and matters; Comfortable handling multiple accounts and expense transactions Ability to effectively use applicable judgement and fiscal integrity to address complex budgetary challenges and priorities Excellent organizational skills: Ability to work independently without direct supervision on day-to-day tasks Demonstrated advanced utilization of Microsoft Word and Excel. Preferred Qualifications Holds a CPA license, MBA or Big 4 accounting firms experience a plus. CSU experience, higher education experience or experience at an institution similar to the CSU system Financial management of multimillion-dollar operations and capital programs, forecasting expenditures and revenue streams, contract management, and financial analysis skills in a public organization. Environmental/Physical/Special Ability to succeed in a fast-paced, multi-tasking environment. Ability to work outside of normal operating hours and travel to off-site locations as required. Ability to use computers and other communications tools for extended periods of time. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. *SFSU INTERNAL APPLICANTS ONLY* Advertised: Apr 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 7 Job Classification : Accounting Technician II Anticipated Hiring Amount: $3,688 - $4,395 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The Financial Services department provides the following services to the University: general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, and capital asset accounting and reporting. The Accounts Payable department is an organizational unit within University Accounting Services, responsible for ensuring that disbursements are made in accordance with applicable laws, regulations and policies set forth by the State Controller’s Office, CSU Chancellor’s Office, and other state and federal agencies. The unit also maintains oversight and administration of the campus travel program and Corporate Travel Credit Card Program. The department must comply with appropriate state and federal tax reporting requirements. The Accounts Payable department works closely with General Accounting and Procurement Services. The department also communicates with on campus personnel and outside vendors on a regular basis to ensure payment processing is accurately performed and in alignment with all applicable policies and procedures. The Accounts Payable department plays a key role in the operations, enhancement, and upgrades to the campus PeopleSoft and Concur systems, as well as the forthcoming Procure-to-Pay implementation. DUTIES AND RESPONSIBILITIES Audit purchase order invoices to determine matching rule requiring departmental approval prior to payment. Examine invoices against purchase orders for accuracy of line items, unit prices, payment terms, sales/use tax, income tax withholding, and freight charges. Review available balances on purchase orders in the PeopleSoft financial system to determine availability of encumbrances. Prepare authorized Direct Pay transactions and travel expense claims for payment processing. Review documents for authorized signature and proper funding sources that adhere to University and State standards, regulations, policies and procedures. Analyze Direct Pay transactions and travel expense claims for correct and complete expenditure documentation. Verify and calculate all extensions and totals on invoices; including calculate available discounts and proper sales and use tax for all payments. Evaluate tax liability on all payments to determine if state and/or federal taxes must be reported or withheld. Identify and isolate problems or discrepancies with vouchers, receivers, purchase orders or payable application; including, but not limited to, supporting documentation, funding sources, authorized signatures, and conflicts with policies or procedures. Plan a course of action to remedy the problems or discrepancies found, which may include contacting Procurement Buyers, campus departments, or vendors to recommend alternatives or changes necessary to process payment in a timely manner Determine document compliance with vendor data record information, including sending the request for data to new or pre-existing vendors. Assign vendor codes, create control groups, and enter information into the PeopleSoft financial system for voucher creation and payment processing. Review for payment requests which include deposits and ensure pre-approval is obtained before payment processing. Audit vendor accounts to determine status of vouchers and make corrections necessary for prompt payment. Audit system generated file copies of checks to validate correct remittances and vendor payment information prior to mailing. Coordinate appropriate enclosures and payment information. Opens, reviews, and prioritizes incoming mail on an as needed basis. Attend department meetings and assist with training the campus community regarding Direct Pay, PO and Travel policies and procedures when needed. Analyzes and interprets financial system data; generating queries and reports to validate data integrity and accuracy. Serves as liaison with university vendors regarding payment practices and procedures. Assist with the compilation of year-end expenditure accruals. Assist with campus financial system testing, including the PeopleSoft Accounts Payable module, to ensure all implementations and upgrades function as designed and in alignment with campus practices. Perform other duties and responsibilities as assigned by the Accounts Payable Coordinator, Accounts Payable Manager, Director of University Accounting Services and/or by the Associate Vice President of Financial Services/Controller to meet the operational needs of University Accounting Services and the University; which may entail research, assisting with the modification and documentation of department and university procedures, implementation of various systems to enhance the effectiveness and efficiency of department and university operations, serve as a resource to the campus community regarding accounts payable related inquiries and issues, preparation and submission of journal entries for accounts payable related corrections and additional analysis/identification/preparation of accounts payable related activity. QUALIFICATIONS Equivalent to three years of progressively responsible financial record-keeping experience which has provided the below knowledge and abilities. Any equivalent combination of education and experience which provides the required knowledge and abilities Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. In addition to the Accounting Technician I abilities, must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; work independently; and make sound decisions and recommendations regarding accounting activities. Preferred Qualifications Experience in a higher education environment; university/non-profit setting using PeopleSoft applications is preferred. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,688 and maximum $6,122 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. EEO Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: May 14 2024 Pacific Daylight Time Applications close: May 28 2024 Pacific Daylight Time Closing Date/Time:
May 15, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 7 Job Classification : Accounting Technician II Anticipated Hiring Amount: $3,688 - $4,395 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The Financial Services department provides the following services to the University: general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, and capital asset accounting and reporting. The Accounts Payable department is an organizational unit within University Accounting Services, responsible for ensuring that disbursements are made in accordance with applicable laws, regulations and policies set forth by the State Controller’s Office, CSU Chancellor’s Office, and other state and federal agencies. The unit also maintains oversight and administration of the campus travel program and Corporate Travel Credit Card Program. The department must comply with appropriate state and federal tax reporting requirements. The Accounts Payable department works closely with General Accounting and Procurement Services. The department also communicates with on campus personnel and outside vendors on a regular basis to ensure payment processing is accurately performed and in alignment with all applicable policies and procedures. The Accounts Payable department plays a key role in the operations, enhancement, and upgrades to the campus PeopleSoft and Concur systems, as well as the forthcoming Procure-to-Pay implementation. DUTIES AND RESPONSIBILITIES Audit purchase order invoices to determine matching rule requiring departmental approval prior to payment. Examine invoices against purchase orders for accuracy of line items, unit prices, payment terms, sales/use tax, income tax withholding, and freight charges. Review available balances on purchase orders in the PeopleSoft financial system to determine availability of encumbrances. Prepare authorized Direct Pay transactions and travel expense claims for payment processing. Review documents for authorized signature and proper funding sources that adhere to University and State standards, regulations, policies and procedures. Analyze Direct Pay transactions and travel expense claims for correct and complete expenditure documentation. Verify and calculate all extensions and totals on invoices; including calculate available discounts and proper sales and use tax for all payments. Evaluate tax liability on all payments to determine if state and/or federal taxes must be reported or withheld. Identify and isolate problems or discrepancies with vouchers, receivers, purchase orders or payable application; including, but not limited to, supporting documentation, funding sources, authorized signatures, and conflicts with policies or procedures. Plan a course of action to remedy the problems or discrepancies found, which may include contacting Procurement Buyers, campus departments, or vendors to recommend alternatives or changes necessary to process payment in a timely manner Determine document compliance with vendor data record information, including sending the request for data to new or pre-existing vendors. Assign vendor codes, create control groups, and enter information into the PeopleSoft financial system for voucher creation and payment processing. Review for payment requests which include deposits and ensure pre-approval is obtained before payment processing. Audit vendor accounts to determine status of vouchers and make corrections necessary for prompt payment. Audit system generated file copies of checks to validate correct remittances and vendor payment information prior to mailing. Coordinate appropriate enclosures and payment information. Opens, reviews, and prioritizes incoming mail on an as needed basis. Attend department meetings and assist with training the campus community regarding Direct Pay, PO and Travel policies and procedures when needed. Analyzes and interprets financial system data; generating queries and reports to validate data integrity and accuracy. Serves as liaison with university vendors regarding payment practices and procedures. Assist with the compilation of year-end expenditure accruals. Assist with campus financial system testing, including the PeopleSoft Accounts Payable module, to ensure all implementations and upgrades function as designed and in alignment with campus practices. Perform other duties and responsibilities as assigned by the Accounts Payable Coordinator, Accounts Payable Manager, Director of University Accounting Services and/or by the Associate Vice President of Financial Services/Controller to meet the operational needs of University Accounting Services and the University; which may entail research, assisting with the modification and documentation of department and university procedures, implementation of various systems to enhance the effectiveness and efficiency of department and university operations, serve as a resource to the campus community regarding accounts payable related inquiries and issues, preparation and submission of journal entries for accounts payable related corrections and additional analysis/identification/preparation of accounts payable related activity. QUALIFICATIONS Equivalent to three years of progressively responsible financial record-keeping experience which has provided the below knowledge and abilities. Any equivalent combination of education and experience which provides the required knowledge and abilities Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. In addition to the Accounting Technician I abilities, must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; work independently; and make sound decisions and recommendations regarding accounting activities. Preferred Qualifications Experience in a higher education environment; university/non-profit setting using PeopleSoft applications is preferred. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,688 and maximum $6,122 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. EEO Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: May 14 2024 Pacific Daylight Time Applications close: May 28 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Working Title: University Controller & Director of Financial Services (Reposted) Classification Title: Administrator III Department Name: Financial Operations Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted at $10,417 - $11,667 per month commensurate with education and experience CSU Salary Range: $6,563 -$21,066 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. Position Summary: Reporting to the Vice President and CFO, Administration and Finance, the University Controller & Director of Financial Services is a strategic thought partner in the financial administration of California State University Maritime Academy and its Auxiliary Organizations (California Maritime Academy Foundation, Inc, The Associated Students of California Maritime Academy, Inc, Cal Maritime Corporation). The University Controller is a hands-on and participative leader who develops and directs an internal team that administers the University’s and Auxiliary Organizations day-to-day finance, accounting, business operations and related planning functions. The incumbent serves as the Chief Accounting Officer and directs the accounting and fiscal reporting of the University and its Auxiliary Organizations. The incumbent participates in all aspects of institution-wide planning in support of the mission and goals of California State University Maritime Academy and plays a critical role in partnering with the University’s executive and senior leadership teams in strategic decision-making and operations. The incumbent will also actively engage in California State University system-wide and other higher education initiatives and committees. The incumbent maximizes and strengthens the internal capacity of a well-respected, high-impact higher education institution. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities: Financial Management Develop and maintain timely and accurate financial statements and reports appropriate for users and in accordance with generally accepted accounting principles (GAAP) Develop, implement, and ensure compliance with internal financial and accounting policies and procedures Ensure that all statutory requirements of the organization are met Document and maintain complete and accurate supporting information for all financial transactions Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash Reconcile bank and investment accounts Review monthly results and implement monthly variance reporting Manage the cash flow and prepare cash flow forecasts in accordance with policy Oversee the accounting function including maintenance of the general ledger, accounts payable, accounts receivable and payroll Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation, policy and best practice Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and appropriately disposed Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all segments, and oversee all financial, project/program and grants accounting Coordinate and lead periodic financial audit processes with internal and external auditors Manage organizational cash flow and forecasting Implement a robust financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements Update and implement all necessary business policies and accounting practices; improve the division’s overall policy and procedure manual Effectively communicate and present critical financial matters to executive and senior leadership Leadership Strategically structure the work of the unit to enhance effectiveness and efficiency Manage talent of managerial subordinates to develop individuals and the group as a whole Inspire performance through goal-setting, monitoring of goal achievement, and recognition of outcomes Build a team through the development of a team environment, effective peer relationships, and advocacy with administrative authorities Use and share information (oral, written, presentation style, technology, financial) with constituents using appropriate communication venues Facilitate productive change in anticipation of, or response to, improved process, external circumstances, and strategic directives Foster collaborative working environment Project Management Accounting Maintain financial records for each project in a manner that facilitates management reports Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders Provide accurate and timely reporting on the financial activity of individual projects Information Technology Advise on appropriate technology that meets the University's information requirements and financial resources Evaluate the need for new technology to meet the University's financial data processing, control, security and reporting requirements Competence in utilizing data driven strategies at the institutional, division and unit levels to evaluate and assess financial, accounting and related programs and services, focusing on improvement Administration/Operations Partner with Administration and Finance cabinet members and other campus administrator and faculty colleagues regarding the University’s administrative and operational processes, with a goal of continuously developing and improving systems Work closely with and collaborate with the campus Auxiliary Organizations on their day-to-day financial and accounting business processes. Evaluate and improve the University’s information technology infrastructure, implementing new technologies to support key capabilities as required for future growth, and to support and drive key financial, accounting and reporting initiatives Monitor all relevant legislation that impact the financial administration of the University and Auxiliary Organizations and implement accordingly Ability to assure that assigned accounting reporting systems and procedures are in compliance with established administrative policies and procedures and acceptable accounting standards Required Qualifications: B.A./B.S. degree. At least 7 years of progressive experience in accounting-related financial management Extensive knowledge of Generally Accepted Accounting Principles (GAAP) Demonstration of significant experience of final responsibility for the quality and content of all financial reporting, financial control, debt management, and audit coordination for an organization Demonstrated in-depth knowledge of matters relating to accounting and finance, including government regulations and accepted internal financial control practices Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization Familiarity of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations Demonstrated diplomatic leadership and interpersonal, communication and relationship building skills necessary to working proactively across the University, both horizontally and vertically Demonstrated written and oral communication skills necessary to prepare and communicate clear and concise correspondence and reports to audiences at all levels of the organization, including the ability to translate financial concepts to programmatic and fundraising colleagues who do not necessarily have finance backgrounds Ability and competence in implementing and managing automated financial systems including those involving electronic commerce; experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software Proficient with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Demonstrated skill in the development of a team environment and the professional development of managerial subordinates; demonstrated commitment to training programs that maximize individual and organization goals across the organization including best practice financial activities Ability to work with great autonomy and exercise independent judgment in the discharge of duties Demonstrated personal qualities of integrity and credibility Value diversity of thought, backgrounds and perspectives Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters Preferred Qualifications: Current CPA (Certified Public Accountant) Masters’ degree in Business Administration, Management, Accounting or related field Direct experience working effectively within governmental, higher education, 7 to 10 years of corporate or non-profit experience. A demonstrated, successful track record in grants management. Dedication to the mission of California State University Maritime Academy Hours of Work/Travel: 40 hours per week, with occasional travel Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting light weight objects, limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, credit check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Jan 31 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: University Controller & Director of Financial Services (Reposted) Classification Title: Administrator III Department Name: Financial Operations Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted at $10,417 - $11,667 per month commensurate with education and experience CSU Salary Range: $6,563 -$21,066 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. Position Summary: Reporting to the Vice President and CFO, Administration and Finance, the University Controller & Director of Financial Services is a strategic thought partner in the financial administration of California State University Maritime Academy and its Auxiliary Organizations (California Maritime Academy Foundation, Inc, The Associated Students of California Maritime Academy, Inc, Cal Maritime Corporation). The University Controller is a hands-on and participative leader who develops and directs an internal team that administers the University’s and Auxiliary Organizations day-to-day finance, accounting, business operations and related planning functions. The incumbent serves as the Chief Accounting Officer and directs the accounting and fiscal reporting of the University and its Auxiliary Organizations. The incumbent participates in all aspects of institution-wide planning in support of the mission and goals of California State University Maritime Academy and plays a critical role in partnering with the University’s executive and senior leadership teams in strategic decision-making and operations. The incumbent will also actively engage in California State University system-wide and other higher education initiatives and committees. The incumbent maximizes and strengthens the internal capacity of a well-respected, high-impact higher education institution. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities: Financial Management Develop and maintain timely and accurate financial statements and reports appropriate for users and in accordance with generally accepted accounting principles (GAAP) Develop, implement, and ensure compliance with internal financial and accounting policies and procedures Ensure that all statutory requirements of the organization are met Document and maintain complete and accurate supporting information for all financial transactions Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash Reconcile bank and investment accounts Review monthly results and implement monthly variance reporting Manage the cash flow and prepare cash flow forecasts in accordance with policy Oversee the accounting function including maintenance of the general ledger, accounts payable, accounts receivable and payroll Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation, policy and best practice Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and appropriately disposed Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all segments, and oversee all financial, project/program and grants accounting Coordinate and lead periodic financial audit processes with internal and external auditors Manage organizational cash flow and forecasting Implement a robust financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements Update and implement all necessary business policies and accounting practices; improve the division’s overall policy and procedure manual Effectively communicate and present critical financial matters to executive and senior leadership Leadership Strategically structure the work of the unit to enhance effectiveness and efficiency Manage talent of managerial subordinates to develop individuals and the group as a whole Inspire performance through goal-setting, monitoring of goal achievement, and recognition of outcomes Build a team through the development of a team environment, effective peer relationships, and advocacy with administrative authorities Use and share information (oral, written, presentation style, technology, financial) with constituents using appropriate communication venues Facilitate productive change in anticipation of, or response to, improved process, external circumstances, and strategic directives Foster collaborative working environment Project Management Accounting Maintain financial records for each project in a manner that facilitates management reports Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders Provide accurate and timely reporting on the financial activity of individual projects Information Technology Advise on appropriate technology that meets the University's information requirements and financial resources Evaluate the need for new technology to meet the University's financial data processing, control, security and reporting requirements Competence in utilizing data driven strategies at the institutional, division and unit levels to evaluate and assess financial, accounting and related programs and services, focusing on improvement Administration/Operations Partner with Administration and Finance cabinet members and other campus administrator and faculty colleagues regarding the University’s administrative and operational processes, with a goal of continuously developing and improving systems Work closely with and collaborate with the campus Auxiliary Organizations on their day-to-day financial and accounting business processes. Evaluate and improve the University’s information technology infrastructure, implementing new technologies to support key capabilities as required for future growth, and to support and drive key financial, accounting and reporting initiatives Monitor all relevant legislation that impact the financial administration of the University and Auxiliary Organizations and implement accordingly Ability to assure that assigned accounting reporting systems and procedures are in compliance with established administrative policies and procedures and acceptable accounting standards Required Qualifications: B.A./B.S. degree. At least 7 years of progressive experience in accounting-related financial management Extensive knowledge of Generally Accepted Accounting Principles (GAAP) Demonstration of significant experience of final responsibility for the quality and content of all financial reporting, financial control, debt management, and audit coordination for an organization Demonstrated in-depth knowledge of matters relating to accounting and finance, including government regulations and accepted internal financial control practices Demonstrated knowledge and experience providing accounting and fiscal management leadership in a complex, decentralized organization Familiarity of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements Demonstrated knowledge with nonprofit fund accounting and institutionally related foundations Demonstrated diplomatic leadership and interpersonal, communication and relationship building skills necessary to working proactively across the University, both horizontally and vertically Demonstrated written and oral communication skills necessary to prepare and communicate clear and concise correspondence and reports to audiences at all levels of the organization, including the ability to translate financial concepts to programmatic and fundraising colleagues who do not necessarily have finance backgrounds Ability and competence in implementing and managing automated financial systems including those involving electronic commerce; experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software Proficient with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Demonstrated skill in the development of a team environment and the professional development of managerial subordinates; demonstrated commitment to training programs that maximize individual and organization goals across the organization including best practice financial activities Ability to work with great autonomy and exercise independent judgment in the discharge of duties Demonstrated personal qualities of integrity and credibility Value diversity of thought, backgrounds and perspectives Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters Preferred Qualifications: Current CPA (Certified Public Accountant) Masters’ degree in Business Administration, Management, Accounting or related field Direct experience working effectively within governmental, higher education, 7 to 10 years of corporate or non-profit experience. A demonstrated, successful track record in grants management. Dedication to the mission of California State University Maritime Academy Hours of Work/Travel: 40 hours per week, with occasional travel Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting light weight objects, limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, credit check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Jan 31 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Working Title: Travel and Student Financial Services Lead Classification Title: Administrative Analyst/Specialist-12 Month Exempt II Department Name: Financial Services Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 9 (CSUEU) Employment Type: Probationary/Permanent Salary Range: Hiring salary is anticipated at $6,700 - $7,200 per month commensurate with education and experience CSU Salary Range: $5,022-$9,083 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. Position Summary: The Travel and Student Financial Services Lead is primarily responsible for the administration, and creation of plans and actions to support and achieve campus mission/objectives. The incumbent is directly involved with the process of implementing these plans and development of all procedures and processes which includes policy recommendations related to faculty, staff, student travel and financial services. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Provide lead work direction, train, and monitor the work of the personnel - in the Student Financial Services, Cashier’s and Travel Office for the campus including auxiliaries. Assist the University Controller with evaluating work performance and establishing priorities and timelines for tasks. Interpret federal, state, and other agency regulations, policies, and procedures related to tuition and fees, including Federal and State travel. Review and update functional processes to ensure Cashiering and Concur CTE systems are set up to achieve desired results. Evaluate and coordinate resource needs. Design and deliver customer service initiatives for faculty, staff, students, and campus community. Communicate, problem solve and be a point of contact for a broad range of internal and external constituents on travel and student financial services. Effectively collaborate with employees at all levels to ensure an efficient and effective working environment. SAP Concur Travel & Expense (CTE) Essential Functions Maintain and update Travel Policy, as needed and in compliance with CSU and State regulations. Educate and schedule faculty, staff and students’ training on campus travel and expense policies to eliminate noncompliant activities and transactions. Work directly with the Chancellor’s Office’s IT and Lead, vendor and other CSU campus functional officers related to the configuration and timely implementation of system upgrades. Organize and lead the hands-on testing of the enhancements and/or system solutions. Oversee the review and audit of expense reports for completeness ensuring compliance with travel expense policies. Serve as primary point of contact with our contracted travel agency for web-based travel agent system (Concur) and reports available to aid in reconciling. Ensure travel account reconciliations for booked travel, campus travel credit card charges, and travel reports are timely completed to identify overdue expense reports. Responsibilities for Student Financial Services includes, but not limited to: Coordinate and provide lead direction for the various functions of the Student Financial Services Office such as, but not limited to: Interpret and apply CSU and campus fee policy to set up semester tuition and mandatory registration fee calculation and fees for housing, meals, parking, and other charges. Setup semester board and stored value plans and import student plans to Blackboard, if applicable. Research, develop and implement campus policies and procedures related to student registration, financial aid, student finance, and other related student activities. Develop internal campus workflow schedules for Student Financials related to timing of registration, billing, fee due dates, enrollment cancellation, financial aid disbursements and refunds. Provide direction and coordination with other Financial Services personnel related to cash and credit card reporting, student refunds and financial aid disbursements and refunds. Ensure proper recording of the general ledger by monitoring the reconciliation student fees, deposits and clearing accounts monthly. Establish the timely review and analysis of student fees reporting, census, student fee waivers, etc. Coordinate with the Director of Financial Aid, the timing and correct application of financial aid to student accounts. Oversee student refund processing as needed to ensure compliance with federal financial aid guidelines and act as a backup for Accounts Receivable function Maintain and enhance Cash Receipts System (CashNet), Online/Web Fee Payment Systems & delivered PS Student Financial application. Perform CASHNet system implementation, upgrade, and maintenance. Perform PeopleSoft Student Financials module implementation, upgrade, and maintenance. Perform Blackboard system implementation, upgrade, and maintenance for board plans and stored value funds for students and campus departments. Work with IT and consultants to manage file exports and transfers to/from subsystems to the general ledger. Implementation of progressive technological advances and utilization of Oracle and baseline processes. Tax reporting oversight Direct the tax recording and reporting for eligible educational payments received, or amounts billed, for qualified tuition and related expenditures and financial aid disbursements required to be filed with the 1098T Tuition Statement. Other appropriate duties as assigned. Required Qualifications: A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications: 5 years of experience in Concur CTE administration, student financial services, travel and student accounting/financial reporting. Knowledge of fiscal policies and procedures related to administration of Travel and Student Account Financial programs. Experience with integrated financial systems, including PeopleSoft, Integration Broker, CASHNet and Blackboard, and Travel application. Ability to identify problems and troubleshoot system processes. Experience with personal computers and application software such as word processing, spreadsheet, database and electronic mail. Knowledge of University policies and procedures Hours of Work/Travel: Travel outside of normal business hours Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Feb 15 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Travel and Student Financial Services Lead Classification Title: Administrative Analyst/Specialist-12 Month Exempt II Department Name: Financial Services Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 9 (CSUEU) Employment Type: Probationary/Permanent Salary Range: Hiring salary is anticipated at $6,700 - $7,200 per month commensurate with education and experience CSU Salary Range: $5,022-$9,083 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. Position Summary: The Travel and Student Financial Services Lead is primarily responsible for the administration, and creation of plans and actions to support and achieve campus mission/objectives. The incumbent is directly involved with the process of implementing these plans and development of all procedures and processes which includes policy recommendations related to faculty, staff, student travel and financial services. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Provide lead work direction, train, and monitor the work of the personnel - in the Student Financial Services, Cashier’s and Travel Office for the campus including auxiliaries. Assist the University Controller with evaluating work performance and establishing priorities and timelines for tasks. Interpret federal, state, and other agency regulations, policies, and procedures related to tuition and fees, including Federal and State travel. Review and update functional processes to ensure Cashiering and Concur CTE systems are set up to achieve desired results. Evaluate and coordinate resource needs. Design and deliver customer service initiatives for faculty, staff, students, and campus community. Communicate, problem solve and be a point of contact for a broad range of internal and external constituents on travel and student financial services. Effectively collaborate with employees at all levels to ensure an efficient and effective working environment. SAP Concur Travel & Expense (CTE) Essential Functions Maintain and update Travel Policy, as needed and in compliance with CSU and State regulations. Educate and schedule faculty, staff and students’ training on campus travel and expense policies to eliminate noncompliant activities and transactions. Work directly with the Chancellor’s Office’s IT and Lead, vendor and other CSU campus functional officers related to the configuration and timely implementation of system upgrades. Organize and lead the hands-on testing of the enhancements and/or system solutions. Oversee the review and audit of expense reports for completeness ensuring compliance with travel expense policies. Serve as primary point of contact with our contracted travel agency for web-based travel agent system (Concur) and reports available to aid in reconciling. Ensure travel account reconciliations for booked travel, campus travel credit card charges, and travel reports are timely completed to identify overdue expense reports. Responsibilities for Student Financial Services includes, but not limited to: Coordinate and provide lead direction for the various functions of the Student Financial Services Office such as, but not limited to: Interpret and apply CSU and campus fee policy to set up semester tuition and mandatory registration fee calculation and fees for housing, meals, parking, and other charges. Setup semester board and stored value plans and import student plans to Blackboard, if applicable. Research, develop and implement campus policies and procedures related to student registration, financial aid, student finance, and other related student activities. Develop internal campus workflow schedules for Student Financials related to timing of registration, billing, fee due dates, enrollment cancellation, financial aid disbursements and refunds. Provide direction and coordination with other Financial Services personnel related to cash and credit card reporting, student refunds and financial aid disbursements and refunds. Ensure proper recording of the general ledger by monitoring the reconciliation student fees, deposits and clearing accounts monthly. Establish the timely review and analysis of student fees reporting, census, student fee waivers, etc. Coordinate with the Director of Financial Aid, the timing and correct application of financial aid to student accounts. Oversee student refund processing as needed to ensure compliance with federal financial aid guidelines and act as a backup for Accounts Receivable function Maintain and enhance Cash Receipts System (CashNet), Online/Web Fee Payment Systems & delivered PS Student Financial application. Perform CASHNet system implementation, upgrade, and maintenance. Perform PeopleSoft Student Financials module implementation, upgrade, and maintenance. Perform Blackboard system implementation, upgrade, and maintenance for board plans and stored value funds for students and campus departments. Work with IT and consultants to manage file exports and transfers to/from subsystems to the general ledger. Implementation of progressive technological advances and utilization of Oracle and baseline processes. Tax reporting oversight Direct the tax recording and reporting for eligible educational payments received, or amounts billed, for qualified tuition and related expenditures and financial aid disbursements required to be filed with the 1098T Tuition Statement. Other appropriate duties as assigned. Required Qualifications: A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications: 5 years of experience in Concur CTE administration, student financial services, travel and student accounting/financial reporting. Knowledge of fiscal policies and procedures related to administration of Travel and Student Account Financial programs. Experience with integrated financial systems, including PeopleSoft, Integration Broker, CASHNet and Blackboard, and Travel application. Ability to identify problems and troubleshoot system processes. Experience with personal computers and application software such as word processing, spreadsheet, database and electronic mail. Knowledge of University policies and procedures Hours of Work/Travel: Travel outside of normal business hours Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Feb 15 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment: Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range : $102,000 to $112,500 Annually (Commensurate with qualifications and experience) Benefits Include: (15) Paid Holidays, (24) Vacation Days, Comprehensive Benefits Package Recruitment Closing Date : Open Until Filled First Application Review Date: May 15, 2024 THE DEPARTMENT: Financial Services is responsible for all accounting and finance related activities of the University. Services provided include, but are not limited to, general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, and capital asset accounting and reporting. The General Accounting and Financial Reporting/Tax unit is responsible for all general accounting, GAAP and financial reporting, tax and related activities of the University. Such activities include, but are not limited to the management, controls, and reporting of the University financial operations, such as third-party accounts receivable/billing, journal entry processing, account reconciliation and analysis, internal and external audits, tax filings, internal controls, and reporting of the Audited Financial Statements of the University. The unit works closely with the Accounts Payable and Student Accounting and Cashiering Services areas; and interfaces with other campus administrative operations, such as the Budget Office, Procurement and Support Services and the Enterprise Applications department. The unit also manages all campus accounting and reporting relationships, including those with the State Controller's Office and the CSU's Chancellor's Office. DUTIES AND RESPONSIBILITIES: Serve as point manager for external auditors, campus auxiliaries, and the Chancellor's Office on external audit engagements to plan, manage, and direct the external audit of the University financial statements. Coordinate and assist with external audit firm inquiries and requests, State auditors, and any internal/CSU related financial audit processes. Prepare and maintain GAAP financial statements in the correct GASB reporting model format for the CSU, review for consistency, accuracy, and comparability. Implement all relevant accounting pronouncements derived from GAAP, GASB, and FASB. Provide auditors with the campus reporting package, financial statement variance analysis, audit schedules and audit documentation. Complete audit package prior to the beginning of field work; including the preparation of working papers to convert Legal basis data into GAAP accrual basis. Analyze and prepare journal entries to record financial data; including faculty accruals, compensated absences, prepaid expenses, library collections, capitalized leases, inventories, reclassification of fund balance clearing accounts, CWIP, capitalization of CWIP, self-insurance claims liability, campus originated long-term debt obligations, and various expenditure accruals. Record a variety of year-end pass down entries from the Chancellor's Office pertaining to long-term debt obligations and pension liabilities. Plan and ensure that the PeopleSoft accounting system is in compliance with legally mandated accounting and FIRMS requirements, GAAP and GASB standards. Oversee the reconciliation of the PeopleSoft finance system and reports pertaining to asset management, transfers, and capital expenditures on a monthly and annual basis. Monitor and coordinate with various departments regarding resolutions and follow-up for abnormal balances and various documents required to complete the audit package. Develop and implement methods and work procedures to ensure proper accounting classification and reporting of financial data for Legal, FIRMS, GAAP basis of accounting and GASB standards. Oversee the University’s capital asset infrastructure reporting and depreciation requirements in accordance with the CSU Capital Asset Guide in collaboration with Procurement and Support Services. Review the recording of non-equipment related transactions into the Asset Management module, including the tracking of CWIP and donated asset/gift-in-kind activity. Recommend and implement changes and new procedures to facilitate fixed asset capitalization, reconciliation, depreciation and yearend fixed asset reporting requirements. Review monthly journal entries on fixed asset capitalization; including donated assets and gifts-in-kind. Oversee the preparation of the necessary audit documentation and schedules to support current year capital asset activity; including donated assets and gifts-in-kind. Assess financial statement drafts submitted by auxiliary organizations to reconcile and incorporate auxiliary financial data into the campus financial statement reporting model. Aid in the preparation of SCO GAAP schedules to be submitted to the Chancellor’s Office to help facilitate SCO reporting requirements. Review and analyze financial reports for compliance with Legal, FIRMS, GAAP and GASB requirements. Review, analyze and reconcile PeopleSoft financial system and reports; bring discrepancies and errors to the attention of the appropriate staff and assist with the preparation of adjusting journal entries. Oversee and manage the day-to-day operations of the University’s general ledger accounting functions. Supervise and review a variety of transactional activities and reconciliations, including, but not limited to, financial analysis, Legal journal entries, account reconciliations, SAM99 monthly reconciliation, and accounts receivable/billing monthly reconciliation. Oversee investment and trust accounting policies and practices, including related journal entries and account reconciliations. Oversee monthly, quarterly, and annual general ledger closing process, to ensure timely submission of required legal reporting requirements. Assist with system-wide implementations/modifications of the enterprise accounting system and support software, including on-going maintenance of the general ledger and subsidiary ledgers to ensure all transactions are successfully posted. Develop, implement, and make appropriate changes to internal financial and accounting policies and procedures to ensure compliance with CSU policies, procedures, and practices. Oversee the University's tax compliance with respect to nonresident aliens (NRA); which primarily include foreign national students and scholars. Assist with determining tax status of NRA students and scholars, determine appropriate tax treaty benefits, and ensure proper withholding and reporting. Oversee the University's compliance with all other tax requirements; including, but not limited to, Form 1098-T review in collaboration with Student Accounting and Cashiering, preparation of Unrelated Business Income Tax (UBIT) data to the Chancellor's Office for system-wide reporting, preparation of Form 1042-S for payments made to foreign nationals, possessory interest reporting and taxability of moving and relocation. Review California Dept of Tax and Fee Admin Sales and Use Tax returns and Diesel Tax returns for accuracy. In conjunction with filing the required returns, serve as liaison between the University and Federal and State agencies and resolve issues and answer questions regarding tax regulations. Communicate and advise appropriate members of the campus community regarding tax law and aid in the preparation and presentation of training sessions on a regular basis. Attend continuing professional education to remain current on new tax laws and issues, and research as appropriate to determine tax liability to the University. Act as a liaison with all external agencies, including the Chancellor's Office and State Controller regarding tax related matters. Review and make appropriate changes to the University Tax Manual. Coordinate system design regarding tax recording and reporting to ensure compliance. Responsible for ensuring compliance with federal and state tax rules and regulations, including the review of current federal and state tax issues, new laws and regulations, and current best business practices. Aid in the continual monitoring of the PeopleSoft finance system to ensure conformity with Legal, FIRMS, GAAP and GASB requirements. Assist in the design, development, update, and maintenance of all applicable procedure manuals, including any campus level desk procedure manuals. Perform other duties and responsibilities as assigned by the Director of University Accounting Services and/or by the Associate Vice President of Financial Services to meet the operational needs of University Accounting Services and the University; which may entail research, documentation of department and university procedures to ensure proper internal controls are in place, additional account analysis and reconciliations, implementation of various systems to enhance the effectiveness and efficiency of department operations, draft and facilitate campus-wide training over various subjects maintained by University Accounting Services, and aid in the update of the department website. QUALIFICATIONS: Bachelor's degree from an accredited university with a major in accounting, business administration, finance or closely related field. Four (4) years of professional accounting or audit experience required; including at least two year's of experience in a supervisory role. Experience in financial statement preparation/consolidation, financial reporting and analysis and applying GASB standards for higher education is preferred. Experience in audits for a FASB higher education institution preferred. Extensive knowledge of public accounting industry standards, Legal, FIRMS, GAAP and GASB standards and basis of accounting. PeopleSoft report writing and demonstrated ability to use Microsoft Office programs. Strong analytical and interpretive skills for GAAP financial statement preparation and reporting; including the ability to recognize and anticipate audit issues before they are articulated by external audit firm or others involved in the audit process. Must possess strong problem solving, analytical, organizational and communication skills; with experience in financial analysis and reporting in a higher education environment. PREFERRED EXPERIENCE: Active status as a Certified Public Accountant in California preferred. Master's degree in accounting or finance preferred. Must possess excellent communication (verbal/written), interpersonal, problem solving, and customer service skills. Experience in a university/non-profit setting using PeopleSoft applications is preferred. Experience in audits for a FASB/GASB higher education institution is desired. MBA or CPA is strongly desired. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml . Outside Employment Disclosure Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: May 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 02, 2024
Type of Appointment: Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range : $102,000 to $112,500 Annually (Commensurate with qualifications and experience) Benefits Include: (15) Paid Holidays, (24) Vacation Days, Comprehensive Benefits Package Recruitment Closing Date : Open Until Filled First Application Review Date: May 15, 2024 THE DEPARTMENT: Financial Services is responsible for all accounting and finance related activities of the University. Services provided include, but are not limited to, general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, and capital asset accounting and reporting. The General Accounting and Financial Reporting/Tax unit is responsible for all general accounting, GAAP and financial reporting, tax and related activities of the University. Such activities include, but are not limited to the management, controls, and reporting of the University financial operations, such as third-party accounts receivable/billing, journal entry processing, account reconciliation and analysis, internal and external audits, tax filings, internal controls, and reporting of the Audited Financial Statements of the University. The unit works closely with the Accounts Payable and Student Accounting and Cashiering Services areas; and interfaces with other campus administrative operations, such as the Budget Office, Procurement and Support Services and the Enterprise Applications department. The unit also manages all campus accounting and reporting relationships, including those with the State Controller's Office and the CSU's Chancellor's Office. DUTIES AND RESPONSIBILITIES: Serve as point manager for external auditors, campus auxiliaries, and the Chancellor's Office on external audit engagements to plan, manage, and direct the external audit of the University financial statements. Coordinate and assist with external audit firm inquiries and requests, State auditors, and any internal/CSU related financial audit processes. Prepare and maintain GAAP financial statements in the correct GASB reporting model format for the CSU, review for consistency, accuracy, and comparability. Implement all relevant accounting pronouncements derived from GAAP, GASB, and FASB. Provide auditors with the campus reporting package, financial statement variance analysis, audit schedules and audit documentation. Complete audit package prior to the beginning of field work; including the preparation of working papers to convert Legal basis data into GAAP accrual basis. Analyze and prepare journal entries to record financial data; including faculty accruals, compensated absences, prepaid expenses, library collections, capitalized leases, inventories, reclassification of fund balance clearing accounts, CWIP, capitalization of CWIP, self-insurance claims liability, campus originated long-term debt obligations, and various expenditure accruals. Record a variety of year-end pass down entries from the Chancellor's Office pertaining to long-term debt obligations and pension liabilities. Plan and ensure that the PeopleSoft accounting system is in compliance with legally mandated accounting and FIRMS requirements, GAAP and GASB standards. Oversee the reconciliation of the PeopleSoft finance system and reports pertaining to asset management, transfers, and capital expenditures on a monthly and annual basis. Monitor and coordinate with various departments regarding resolutions and follow-up for abnormal balances and various documents required to complete the audit package. Develop and implement methods and work procedures to ensure proper accounting classification and reporting of financial data for Legal, FIRMS, GAAP basis of accounting and GASB standards. Oversee the University’s capital asset infrastructure reporting and depreciation requirements in accordance with the CSU Capital Asset Guide in collaboration with Procurement and Support Services. Review the recording of non-equipment related transactions into the Asset Management module, including the tracking of CWIP and donated asset/gift-in-kind activity. Recommend and implement changes and new procedures to facilitate fixed asset capitalization, reconciliation, depreciation and yearend fixed asset reporting requirements. Review monthly journal entries on fixed asset capitalization; including donated assets and gifts-in-kind. Oversee the preparation of the necessary audit documentation and schedules to support current year capital asset activity; including donated assets and gifts-in-kind. Assess financial statement drafts submitted by auxiliary organizations to reconcile and incorporate auxiliary financial data into the campus financial statement reporting model. Aid in the preparation of SCO GAAP schedules to be submitted to the Chancellor’s Office to help facilitate SCO reporting requirements. Review and analyze financial reports for compliance with Legal, FIRMS, GAAP and GASB requirements. Review, analyze and reconcile PeopleSoft financial system and reports; bring discrepancies and errors to the attention of the appropriate staff and assist with the preparation of adjusting journal entries. Oversee and manage the day-to-day operations of the University’s general ledger accounting functions. Supervise and review a variety of transactional activities and reconciliations, including, but not limited to, financial analysis, Legal journal entries, account reconciliations, SAM99 monthly reconciliation, and accounts receivable/billing monthly reconciliation. Oversee investment and trust accounting policies and practices, including related journal entries and account reconciliations. Oversee monthly, quarterly, and annual general ledger closing process, to ensure timely submission of required legal reporting requirements. Assist with system-wide implementations/modifications of the enterprise accounting system and support software, including on-going maintenance of the general ledger and subsidiary ledgers to ensure all transactions are successfully posted. Develop, implement, and make appropriate changes to internal financial and accounting policies and procedures to ensure compliance with CSU policies, procedures, and practices. Oversee the University's tax compliance with respect to nonresident aliens (NRA); which primarily include foreign national students and scholars. Assist with determining tax status of NRA students and scholars, determine appropriate tax treaty benefits, and ensure proper withholding and reporting. Oversee the University's compliance with all other tax requirements; including, but not limited to, Form 1098-T review in collaboration with Student Accounting and Cashiering, preparation of Unrelated Business Income Tax (UBIT) data to the Chancellor's Office for system-wide reporting, preparation of Form 1042-S for payments made to foreign nationals, possessory interest reporting and taxability of moving and relocation. Review California Dept of Tax and Fee Admin Sales and Use Tax returns and Diesel Tax returns for accuracy. In conjunction with filing the required returns, serve as liaison between the University and Federal and State agencies and resolve issues and answer questions regarding tax regulations. Communicate and advise appropriate members of the campus community regarding tax law and aid in the preparation and presentation of training sessions on a regular basis. Attend continuing professional education to remain current on new tax laws and issues, and research as appropriate to determine tax liability to the University. Act as a liaison with all external agencies, including the Chancellor's Office and State Controller regarding tax related matters. Review and make appropriate changes to the University Tax Manual. Coordinate system design regarding tax recording and reporting to ensure compliance. Responsible for ensuring compliance with federal and state tax rules and regulations, including the review of current federal and state tax issues, new laws and regulations, and current best business practices. Aid in the continual monitoring of the PeopleSoft finance system to ensure conformity with Legal, FIRMS, GAAP and GASB requirements. Assist in the design, development, update, and maintenance of all applicable procedure manuals, including any campus level desk procedure manuals. Perform other duties and responsibilities as assigned by the Director of University Accounting Services and/or by the Associate Vice President of Financial Services to meet the operational needs of University Accounting Services and the University; which may entail research, documentation of department and university procedures to ensure proper internal controls are in place, additional account analysis and reconciliations, implementation of various systems to enhance the effectiveness and efficiency of department operations, draft and facilitate campus-wide training over various subjects maintained by University Accounting Services, and aid in the update of the department website. QUALIFICATIONS: Bachelor's degree from an accredited university with a major in accounting, business administration, finance or closely related field. Four (4) years of professional accounting or audit experience required; including at least two year's of experience in a supervisory role. Experience in financial statement preparation/consolidation, financial reporting and analysis and applying GASB standards for higher education is preferred. Experience in audits for a FASB higher education institution preferred. Extensive knowledge of public accounting industry standards, Legal, FIRMS, GAAP and GASB standards and basis of accounting. PeopleSoft report writing and demonstrated ability to use Microsoft Office programs. Strong analytical and interpretive skills for GAAP financial statement preparation and reporting; including the ability to recognize and anticipate audit issues before they are articulated by external audit firm or others involved in the audit process. Must possess strong problem solving, analytical, organizational and communication skills; with experience in financial analysis and reporting in a higher education environment. PREFERRED EXPERIENCE: Active status as a Certified Public Accountant in California preferred. Master's degree in accounting or finance preferred. Must possess excellent communication (verbal/written), interpersonal, problem solving, and customer service skills. Experience in a university/non-profit setting using PeopleSoft applications is preferred. Experience in audits for a FASB/GASB higher education institution is desired. MBA or CPA is strongly desired. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml . Outside Employment Disclosure Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: May 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
JOB SUMMARY: Responsible for the day-to-day management of the Destination Marketing Organization (DMO) Visit Loveland. Achieves the mission of the Community Marketing Commission (CMC) through implementation of the strategic objectives determined by the CMC and the City Council. Leads Visit Loveland towards advancing its mission by creating new possibilities for project initiatives, fostering innovation, collaborating with other City departments and leveraging private/public partnerships. The salary range for this position is $96,500.00- $139,980.00 per hour with a hiring range of $96,500.00- $118,200.00 , depending on qualifications and experience. Position will close to applicants on: Monday, 5/27/2024 at 12:00 P.M. M.S.T. The City of Loveland is Searching for a dynamic individual and leader to serve as the Visit Loveland Manager which includes managing the Visitors Center and technical staff, marketing, events and attraction initiative, and serving as a liaison to the Community Marketing Commission! Please include a cover letter and resume with application. ESSENTIAL FUNCTIONS: Responsible for developing and implementing plans, strategies and initiatives specifically designed to raise awareness of Loveland as a domestic and international tourist destination. Staff liaison and manager of the Community Marketing Commission (CMC), an 8 person board responsible for the strategic direction of the Lodging tax expenditures. Lead the City’s effort to carry out its Visit Loveland marketing strategy by directing priorities for program activities in a manner that is consistent with the strategic plan and intent of the Community Marking Commission (CMC). Create and maintain Visit Loveland strategic plan with CMC and stakeholder input. Work with the Colorado Tourism office to promote visitation to Colorado and Loveland domestically and internationally through trainings and presentations at International Sales Missions to primary trade areas (UK, Germany, Canada), and International Tradeshows. Work closely with Director of Economic Development to serve as a catalyst for Visitor Oriented Economic Development by raising the destination profile, attracting strategic events, building transportation networks and ultimately raising the quality of life for visitors, local businesses, residents and community stakeholders. Develop and manage operational budget of approximately 1.1 million, including monitoring monthly financial transactions and monthly fiscal reporting to the CMC. Attend meetings, conferences and review literature to maintain current knowledge of the thinking, issues, and people influencing issues important to the mission of Visit Loveland. Work closely with the Colorado Tourism Office, Travel Media and other travel/ trade partners to develop, coordinate and present to Familiarization FAM tours to showcase Loveland to both domestic and international partners in order to market Loveland as a Visitor/Business/Conference destination. Oversee, develop, sponsor community and destination events to drive visitors to Loveland, target shoulder seasonal events. Assess accomplishments and review failures, reporting on them to the CMC for future actions. Oversee and create marketing/public relations strategy that will allow Visit Loveland leadership to cultivate and enhance meaningful relationships with targeted, high level external audiences including media and key influencers. Develop the Visit Loveland function as the City of Loveland’s one-stop resource center for visitors, visitor service businesses and entrepreneurs. Advance the mission and image of Visit Loveland by serving as the chief representative and official spokesperson of Visit Loveland to all stakeholders including boards, staff, members, City Council, association partners, media, government and the general public. Includes serving on community boards including, but not limited to, Loveland Hotel Association, Downtown Development Authority (DDA) marketing group, airport marketing committee, Front Range marketing group, Larimer County fair board, Travel Industry Association of Colorado (TIAC), Colorado Association Destination Marketing Organization (CADMO), Destination Marketing Association International (DMAI). Manage and implement all marketing efforts including all media buying, public relations efforts, copywriting, and asset management to promote Loveland as a destination for visitors and increasing visitor spending. Negotiate and manage all contracts and agreements with tourism industry partners to ensure services are provided as agreed. Collect and maintain baseline data to establish the economic impact of the tourism industry as a part of the overall Loveland economy. Manage partnerships with other area destination marketing organizations and economic development efforts for the purpose of retaining and creating jobs in the tourism, hospitality and visitor services sectors. Manage and update the Destination Loveland Strategic Plan on a 3 to 5 year schedule. Oversee Social Media PR, design, website contracts. Develop, design and maintain Visit Loveland website. Develop and oversee management of advertising campaigns and marketing programs for both leisure, domestic, international and convention marketing. Identify new opportunities to leverage resources in an effort to maximize the impact of marketing and promotions for Loveland domestically and internationally. Set the operational policies for the DMO, and oversee their proper execution. Responsibilities include interviewing, hiring, and training employees: planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. QUALIFICATIONS: Required Education: Bachelor's Degree in Tourism, Hospitality, Public Relations, Marketing, Business, Business Administration or related field. Required Experience: 5 years experience in a role similar to, or related to, being an owner, officer or coordinator of a visitor services organization, destination management organization or visitors and convention bureau or economic development organization. This must be in addition to any experience used to satisfy the education requirement. 5 years supervisory experience required. Previous experience managing a million dollar plus budget. Preferred Experience: Experience with contract negotiations. An equivalent combination of education and experience may substitute for the education requirement on a year for year basis. Certifications: Must possess a valid driver’s license. Certified Destination Management Executive (CDME) preferred. MANAGEMENT LEVEL: Supervisor for Benefitted Employees: Provides 2nd level supervision to professional, technical, and skilled employees to assure accountability to department and organizational goals and objectives. Functions as advisor to department, sets goals and objectives for team members to achieve operational results. Provides guidance, analyzes, and resolves department issues. Interprets policies and exercises independent judgment and decision making within department. Makes personnel decisions related to hiring, performance, or disciplinary actions. Champions and embodies the company's mission, vision, values, and culture. KNOWLEDGE, SKILLS & ABILITIES: Must possess strong verbal, editing and written communication skills, organizational skills, as well as initiative, creativity, flexibility. Must be able to convert information from multiple sources into clear, concise written form, e.g. press releases and print materials. Must be able to speak effectively to large groups. Must possess strong customer service ethic and sound judgment. Ability to work independently with very little direction. Ability to manage numerous projects and responsibilities, tight deadlines, in a creative but sometimes fast paced and rapidly changing environment. Ability to work collaboratively with staff and citizens. Working knowledge of graphic design. PHYSICAL DEMANDS & WORKING CONDITIONS: Frequent exposure to routine office noise and equipment. Frequent light to moderate physical effort that includes frequent standing or walking or maintaining arms and hands in the same position for repetitive tasks. Frequently works with light objects and light hand tools. Occasional exposure to hazards typically found in general office environments where there is rarely to no exposure to injury or accident. This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. With over 300 days of sunshine, and just 30 miles from Rocky Mountain National Park in the heart of northern Colorado, Loveland is an ideal community for anyone to call home. Known as the Sweetheart City, this vibrant cultural hub is home to nearly 500 sculptures and public art installations, the world-famous Valentine Remail Program, and picturesque views of the Rocky Mountains. The community is bustling with a thriving arts, brewery, foodie and shopping scene. Enjoy headliner concert and theatre productions, professional hockey events, endless community recreation and open space opportunities, art and sculpture shows, and several local festivals. Loveland also boasts an award-winning golf course and an inclusive library and community center. Loveland, Colorado has EVERYTHING YOU LOVE! In 2020, Loveland was the only Colorado City to win the Governor’s Award for Downtown Excellence, is the top residential recycling City in the state for 4 consecutive years and has been ranked as one of the top places to live, work and raise a family in the U.S. and as one of the Most Idyllic Picturesque towns in America. Apply today to join more than 800 employees who work to meet the core values of: Accountability & Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness. The City of Loveland is a diverse and welcoming community organization and our employees enjoy a competitive benefits program, various opportunities for growth and development, and an exceptional work-life balance. A vibrant community, surrounded by natural beauty, where you belong! Benefit Eligible Benefits Package Includes: Two (2) medical plans, Dental, Vision (for self/ spouse/ children) Employee Health & Wellness Center (self/family) Paid vacation, holidays, and medical leave Flexible spending including Dependent Care Life Insurance, AD&D, Short-term and Long-term disability, and voluntary Critical Illness Coverage Retirement 401a, 457, Roth (pre-& post tax) and company match Comprehensive Employee Assistance Program Voluntary 529 College Invest program Personal and Professional Development opportunities Discounted recreation passes Employee recognition program Exceptional work-life balance Market based pay & regular performance reviews Local Government employment is eligible for Public Loan Forgiveness Program. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions. City of Loveland job descriptions are designed to describe the general nature and level of work necessary to perform well in the job; they are not intended to provide an exhaustive list of responsibilities, skills, and qualifications. City of Loveland job descriptions may be updated periodically, and additional activities, duties or responsibilities may be assigned by management as deemed appropriate. The City of Loveland provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law. The City of Loveland participates in E-Verify. In accordance with E-Verify requirements, upon your date of hire the City of Loveland will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. E-Verify Notice of Participation . Learn more about your right to work . Visit E-Verify.gov for more information. Employment offers will be conditional on the successful completion of a driving record and criminal history background check.
May 09, 2024
Full Time
JOB SUMMARY: Responsible for the day-to-day management of the Destination Marketing Organization (DMO) Visit Loveland. Achieves the mission of the Community Marketing Commission (CMC) through implementation of the strategic objectives determined by the CMC and the City Council. Leads Visit Loveland towards advancing its mission by creating new possibilities for project initiatives, fostering innovation, collaborating with other City departments and leveraging private/public partnerships. The salary range for this position is $96,500.00- $139,980.00 per hour with a hiring range of $96,500.00- $118,200.00 , depending on qualifications and experience. Position will close to applicants on: Monday, 5/27/2024 at 12:00 P.M. M.S.T. The City of Loveland is Searching for a dynamic individual and leader to serve as the Visit Loveland Manager which includes managing the Visitors Center and technical staff, marketing, events and attraction initiative, and serving as a liaison to the Community Marketing Commission! Please include a cover letter and resume with application. ESSENTIAL FUNCTIONS: Responsible for developing and implementing plans, strategies and initiatives specifically designed to raise awareness of Loveland as a domestic and international tourist destination. Staff liaison and manager of the Community Marketing Commission (CMC), an 8 person board responsible for the strategic direction of the Lodging tax expenditures. Lead the City’s effort to carry out its Visit Loveland marketing strategy by directing priorities for program activities in a manner that is consistent with the strategic plan and intent of the Community Marking Commission (CMC). Create and maintain Visit Loveland strategic plan with CMC and stakeholder input. Work with the Colorado Tourism office to promote visitation to Colorado and Loveland domestically and internationally through trainings and presentations at International Sales Missions to primary trade areas (UK, Germany, Canada), and International Tradeshows. Work closely with Director of Economic Development to serve as a catalyst for Visitor Oriented Economic Development by raising the destination profile, attracting strategic events, building transportation networks and ultimately raising the quality of life for visitors, local businesses, residents and community stakeholders. Develop and manage operational budget of approximately 1.1 million, including monitoring monthly financial transactions and monthly fiscal reporting to the CMC. Attend meetings, conferences and review literature to maintain current knowledge of the thinking, issues, and people influencing issues important to the mission of Visit Loveland. Work closely with the Colorado Tourism Office, Travel Media and other travel/ trade partners to develop, coordinate and present to Familiarization FAM tours to showcase Loveland to both domestic and international partners in order to market Loveland as a Visitor/Business/Conference destination. Oversee, develop, sponsor community and destination events to drive visitors to Loveland, target shoulder seasonal events. Assess accomplishments and review failures, reporting on them to the CMC for future actions. Oversee and create marketing/public relations strategy that will allow Visit Loveland leadership to cultivate and enhance meaningful relationships with targeted, high level external audiences including media and key influencers. Develop the Visit Loveland function as the City of Loveland’s one-stop resource center for visitors, visitor service businesses and entrepreneurs. Advance the mission and image of Visit Loveland by serving as the chief representative and official spokesperson of Visit Loveland to all stakeholders including boards, staff, members, City Council, association partners, media, government and the general public. Includes serving on community boards including, but not limited to, Loveland Hotel Association, Downtown Development Authority (DDA) marketing group, airport marketing committee, Front Range marketing group, Larimer County fair board, Travel Industry Association of Colorado (TIAC), Colorado Association Destination Marketing Organization (CADMO), Destination Marketing Association International (DMAI). Manage and implement all marketing efforts including all media buying, public relations efforts, copywriting, and asset management to promote Loveland as a destination for visitors and increasing visitor spending. Negotiate and manage all contracts and agreements with tourism industry partners to ensure services are provided as agreed. Collect and maintain baseline data to establish the economic impact of the tourism industry as a part of the overall Loveland economy. Manage partnerships with other area destination marketing organizations and economic development efforts for the purpose of retaining and creating jobs in the tourism, hospitality and visitor services sectors. Manage and update the Destination Loveland Strategic Plan on a 3 to 5 year schedule. Oversee Social Media PR, design, website contracts. Develop, design and maintain Visit Loveland website. Develop and oversee management of advertising campaigns and marketing programs for both leisure, domestic, international and convention marketing. Identify new opportunities to leverage resources in an effort to maximize the impact of marketing and promotions for Loveland domestically and internationally. Set the operational policies for the DMO, and oversee their proper execution. Responsibilities include interviewing, hiring, and training employees: planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. QUALIFICATIONS: Required Education: Bachelor's Degree in Tourism, Hospitality, Public Relations, Marketing, Business, Business Administration or related field. Required Experience: 5 years experience in a role similar to, or related to, being an owner, officer or coordinator of a visitor services organization, destination management organization or visitors and convention bureau or economic development organization. This must be in addition to any experience used to satisfy the education requirement. 5 years supervisory experience required. Previous experience managing a million dollar plus budget. Preferred Experience: Experience with contract negotiations. An equivalent combination of education and experience may substitute for the education requirement on a year for year basis. Certifications: Must possess a valid driver’s license. Certified Destination Management Executive (CDME) preferred. MANAGEMENT LEVEL: Supervisor for Benefitted Employees: Provides 2nd level supervision to professional, technical, and skilled employees to assure accountability to department and organizational goals and objectives. Functions as advisor to department, sets goals and objectives for team members to achieve operational results. Provides guidance, analyzes, and resolves department issues. Interprets policies and exercises independent judgment and decision making within department. Makes personnel decisions related to hiring, performance, or disciplinary actions. Champions and embodies the company's mission, vision, values, and culture. KNOWLEDGE, SKILLS & ABILITIES: Must possess strong verbal, editing and written communication skills, organizational skills, as well as initiative, creativity, flexibility. Must be able to convert information from multiple sources into clear, concise written form, e.g. press releases and print materials. Must be able to speak effectively to large groups. Must possess strong customer service ethic and sound judgment. Ability to work independently with very little direction. Ability to manage numerous projects and responsibilities, tight deadlines, in a creative but sometimes fast paced and rapidly changing environment. Ability to work collaboratively with staff and citizens. Working knowledge of graphic design. PHYSICAL DEMANDS & WORKING CONDITIONS: Frequent exposure to routine office noise and equipment. Frequent light to moderate physical effort that includes frequent standing or walking or maintaining arms and hands in the same position for repetitive tasks. Frequently works with light objects and light hand tools. Occasional exposure to hazards typically found in general office environments where there is rarely to no exposure to injury or accident. This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. With over 300 days of sunshine, and just 30 miles from Rocky Mountain National Park in the heart of northern Colorado, Loveland is an ideal community for anyone to call home. Known as the Sweetheart City, this vibrant cultural hub is home to nearly 500 sculptures and public art installations, the world-famous Valentine Remail Program, and picturesque views of the Rocky Mountains. The community is bustling with a thriving arts, brewery, foodie and shopping scene. Enjoy headliner concert and theatre productions, professional hockey events, endless community recreation and open space opportunities, art and sculpture shows, and several local festivals. Loveland also boasts an award-winning golf course and an inclusive library and community center. Loveland, Colorado has EVERYTHING YOU LOVE! In 2020, Loveland was the only Colorado City to win the Governor’s Award for Downtown Excellence, is the top residential recycling City in the state for 4 consecutive years and has been ranked as one of the top places to live, work and raise a family in the U.S. and as one of the Most Idyllic Picturesque towns in America. Apply today to join more than 800 employees who work to meet the core values of: Accountability & Integrity, Transparency & Honoring the Public Trust, Collaboration, Innovation, Safety, Excellent Service with Courtesy and Kindness. The City of Loveland is a diverse and welcoming community organization and our employees enjoy a competitive benefits program, various opportunities for growth and development, and an exceptional work-life balance. A vibrant community, surrounded by natural beauty, where you belong! Benefit Eligible Benefits Package Includes: Two (2) medical plans, Dental, Vision (for self/ spouse/ children) Employee Health & Wellness Center (self/family) Paid vacation, holidays, and medical leave Flexible spending including Dependent Care Life Insurance, AD&D, Short-term and Long-term disability, and voluntary Critical Illness Coverage Retirement 401a, 457, Roth (pre-& post tax) and company match Comprehensive Employee Assistance Program Voluntary 529 College Invest program Personal and Professional Development opportunities Discounted recreation passes Employee recognition program Exceptional work-life balance Market based pay & regular performance reviews Local Government employment is eligible for Public Loan Forgiveness Program. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions. City of Loveland job descriptions are designed to describe the general nature and level of work necessary to perform well in the job; they are not intended to provide an exhaustive list of responsibilities, skills, and qualifications. City of Loveland job descriptions may be updated periodically, and additional activities, duties or responsibilities may be assigned by management as deemed appropriate. The City of Loveland provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, disability, genetic information, age, or any other status protected under federal, state, and/or local law. The City of Loveland participates in E-Verify. In accordance with E-Verify requirements, upon your date of hire the City of Loveland will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. E-Verify Notice of Participation . Learn more about your right to work . Visit E-Verify.gov for more information. Employment offers will be conditional on the successful completion of a driving record and criminal history background check.
City of Concord, CA
Concord, California, United States
Job Characteristics *** PART-TIME JOB OPPORTUNITY*** ASSISTANT POOL MANAGER / POOL MANAGER AQUATICS PROGRAM The City of Concord's Recreation Services Department is seeking people to work for the City's Aquatics Program. Salary is negotiable based on experience: Assistant Pool Manager: $21.50 - $22.59/hour with minimum 3 seasons of experience Pool Manager: $24.33 - $24.93/hour, with minimum 5 seasons of experience The Aquatics Program The Concord Community Pool at 3501 Cowell Rd is one of the City’s most popular facilities, serving approximately 124,000 swimmers per year in our award winning learn to swim classes, our lap swim, recreational swim and water exercises programs, as well as serving as a place for many swim teams to practice. The pool is open year round, heated to a comfortable 80 degrees, and is 50 meters in length. The pool also boasts heated changing rooms and showers. What you will be doing: Under supervision, Assistant Pool Managers and Pool Managers are responsible for seasonal and year round operation of a community swimming pool, including lead supervision of pool lifeguards, swimming instructors, and other employees; the application and enforcement of rules and regulations governing the health, safety, and welfare of patrons; the overall operation and maintenance of the pool, its equipment, and facilities; the conduct and expansion of various swim instruction programs; and the determining of priority of use of the pool and its facilities. The Pool Manager is distinguished from the Assistant Pool Manager in that the Pool Manager works at a higher level of independence and participates in program scheduling, recruitment and staffing. All positions are part time, limited service, and m ust be able to work approximately 20-30 hours a week; early morning ( 5:30AM - 10:00AM) , evening and weekend shifts when required; and attend weekly in-service trainings. They must also be able to successfully complete Lifeguard Training provided by the City of Concord. SELECTION PROCESS Submit a completed City of Concord application and the required supplemental question responses, online at www.cityofconcord.org/jobs . Please attach copies of relevant certificates to your application.All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to interview.Successful candidates will be provided a conditional offer of employment and must successfully complete a fingerprint check (more information below), TB testing, and the City's Lifeguard Training (regardless of past experience). The Lifeguard Training requires participants to swim 300 yards continuously (100 yards Freestyle, 100 yards Breaststroke, 100 yard either Freestyle or Breaststroke), retrieve a 10-pound diving brick from a depth of 13 feet, and tread water for 2 minutes without the use of hands. Conviction History: If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord. Examples of duties include, but are not limited to Organizes and conducts swimming, diving, lifeguarding, and other related swim classes. Attends meetings as required. Trains, schedules, supervises, and evaluates swim staff personnel. Sees that all department rules and regulations are enforced regarding the health, safety, and welfare of all persons using the swimming pool. Maintains the swim pool in a clean and orderly condition and makes regular inspections of the sanitation and maintenance in accordance with local and State health and Safety Codes. Tests water for chlorine, acidity content, temperature, and adjusts controls to maintain desirable conditions in the swim pool; may do related maintenance work as required. Maintains, or has prepared, all records or reports as required, including cash transactions, attendance, accident reports, program summary, and supplies records. Requests supplies necessary to operate the swimming pool; request repairs, maintenance, additions to equipment and facilities as needed. Follows prescribed procedures in cases of emergency, administers first aid and/or cardiopulmonary resuscitation (CPR). May act as pool lifeguard or swim instructors as required. Conduct and participate in weekly in-service training sessions. Other duties as assigned. In addition to the above Pool Managers may also: Recruit and assist with selecting part time staff Assist with developing program schedules Develop and prepare promotional materials for review by others Other duties as assigned. Qualifications Knowledge of: Current and preventative lifeguarding techniques. Swimming rescue techniques, C.P.R., and first aid. Rules and regulations of an aquatic facility. Swimming pool maintenance and the chemicals, equipment, and techniques used to meet State and County Department of Health standards. Instruction techniques and materials related to aquatic activities. Principles and practice of supervision. Basic accounting principles. Ability to: Swim with proficiency and endurance. Prevent accidents and effect rescues. Enforce the rules and regulations of an aquatic facility. Develop and implement aquatic programs for a variety of skill levels. Plan, direct, and supervise the work of others. Establish and maintain effective relationships with other employees and the public. Perform swimming rescues, C.P.R., and first aid. Interpret policies and procedures. Follow oral and written instructions. Prepare, read, and write various reports. Organize and instruct swimming and water safety classes. ASSISTANT POOL MANAGER Education: High school diploma or equivalent. Experience: Three seasons of aquatics experience (equivalent to 7.5 months or more), and leadership experience. Aquatics experience may include lifeguard, swim instructor, swim coach, etc. Certification: Valid/current lifeguarding certifications are required. Must also be able to pass the City's Lifeguard Training as a condition of employment. POOL MANAGER Education: High school diploma or equivalent. Experience: Five seasons of aquatics experience (equivalent to 10 months or more), and leadership experience. Aquatics experience may include lifeguard, swim instructor, swim coach, etc. Certification: Valid/current lifeguarding certifications are required. Must also be able to pass the City's Lifeguard Training as a condition of employment. Other A valid California Driver's License and a satisfactory driving record are conditions of initial and continued employment. Must successfully clear TB testing and fingerprint check. EEO/ADA: The City of Concord is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources at 925-671-3308 or hrdept@cityofconcord.org . FOR MORE INFORMATION REGARDING THIS POSITION OR THE AQUATICS PROGRAM: Devynn Darner, Recreation Program Coordinator at 925-671-3171 or matthew.galindo@cityofconcord.org Briana Stanley, Recreation Program Aide at 925-671-3474 or briana.stanley@cityofconcord.org This position is not eligible for benefits. Closing Date/Time: Continuous
Mar 07, 2024
Part Time
Job Characteristics *** PART-TIME JOB OPPORTUNITY*** ASSISTANT POOL MANAGER / POOL MANAGER AQUATICS PROGRAM The City of Concord's Recreation Services Department is seeking people to work for the City's Aquatics Program. Salary is negotiable based on experience: Assistant Pool Manager: $21.50 - $22.59/hour with minimum 3 seasons of experience Pool Manager: $24.33 - $24.93/hour, with minimum 5 seasons of experience The Aquatics Program The Concord Community Pool at 3501 Cowell Rd is one of the City’s most popular facilities, serving approximately 124,000 swimmers per year in our award winning learn to swim classes, our lap swim, recreational swim and water exercises programs, as well as serving as a place for many swim teams to practice. The pool is open year round, heated to a comfortable 80 degrees, and is 50 meters in length. The pool also boasts heated changing rooms and showers. What you will be doing: Under supervision, Assistant Pool Managers and Pool Managers are responsible for seasonal and year round operation of a community swimming pool, including lead supervision of pool lifeguards, swimming instructors, and other employees; the application and enforcement of rules and regulations governing the health, safety, and welfare of patrons; the overall operation and maintenance of the pool, its equipment, and facilities; the conduct and expansion of various swim instruction programs; and the determining of priority of use of the pool and its facilities. The Pool Manager is distinguished from the Assistant Pool Manager in that the Pool Manager works at a higher level of independence and participates in program scheduling, recruitment and staffing. All positions are part time, limited service, and m ust be able to work approximately 20-30 hours a week; early morning ( 5:30AM - 10:00AM) , evening and weekend shifts when required; and attend weekly in-service trainings. They must also be able to successfully complete Lifeguard Training provided by the City of Concord. SELECTION PROCESS Submit a completed City of Concord application and the required supplemental question responses, online at www.cityofconcord.org/jobs . Please attach copies of relevant certificates to your application.All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to interview.Successful candidates will be provided a conditional offer of employment and must successfully complete a fingerprint check (more information below), TB testing, and the City's Lifeguard Training (regardless of past experience). The Lifeguard Training requires participants to swim 300 yards continuously (100 yards Freestyle, 100 yards Breaststroke, 100 yard either Freestyle or Breaststroke), retrieve a 10-pound diving brick from a depth of 13 feet, and tread water for 2 minutes without the use of hands. Conviction History: If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord. Examples of duties include, but are not limited to Organizes and conducts swimming, diving, lifeguarding, and other related swim classes. Attends meetings as required. Trains, schedules, supervises, and evaluates swim staff personnel. Sees that all department rules and regulations are enforced regarding the health, safety, and welfare of all persons using the swimming pool. Maintains the swim pool in a clean and orderly condition and makes regular inspections of the sanitation and maintenance in accordance with local and State health and Safety Codes. Tests water for chlorine, acidity content, temperature, and adjusts controls to maintain desirable conditions in the swim pool; may do related maintenance work as required. Maintains, or has prepared, all records or reports as required, including cash transactions, attendance, accident reports, program summary, and supplies records. Requests supplies necessary to operate the swimming pool; request repairs, maintenance, additions to equipment and facilities as needed. Follows prescribed procedures in cases of emergency, administers first aid and/or cardiopulmonary resuscitation (CPR). May act as pool lifeguard or swim instructors as required. Conduct and participate in weekly in-service training sessions. Other duties as assigned. In addition to the above Pool Managers may also: Recruit and assist with selecting part time staff Assist with developing program schedules Develop and prepare promotional materials for review by others Other duties as assigned. Qualifications Knowledge of: Current and preventative lifeguarding techniques. Swimming rescue techniques, C.P.R., and first aid. Rules and regulations of an aquatic facility. Swimming pool maintenance and the chemicals, equipment, and techniques used to meet State and County Department of Health standards. Instruction techniques and materials related to aquatic activities. Principles and practice of supervision. Basic accounting principles. Ability to: Swim with proficiency and endurance. Prevent accidents and effect rescues. Enforce the rules and regulations of an aquatic facility. Develop and implement aquatic programs for a variety of skill levels. Plan, direct, and supervise the work of others. Establish and maintain effective relationships with other employees and the public. Perform swimming rescues, C.P.R., and first aid. Interpret policies and procedures. Follow oral and written instructions. Prepare, read, and write various reports. Organize and instruct swimming and water safety classes. ASSISTANT POOL MANAGER Education: High school diploma or equivalent. Experience: Three seasons of aquatics experience (equivalent to 7.5 months or more), and leadership experience. Aquatics experience may include lifeguard, swim instructor, swim coach, etc. Certification: Valid/current lifeguarding certifications are required. Must also be able to pass the City's Lifeguard Training as a condition of employment. POOL MANAGER Education: High school diploma or equivalent. Experience: Five seasons of aquatics experience (equivalent to 10 months or more), and leadership experience. Aquatics experience may include lifeguard, swim instructor, swim coach, etc. Certification: Valid/current lifeguarding certifications are required. Must also be able to pass the City's Lifeguard Training as a condition of employment. Other A valid California Driver's License and a satisfactory driving record are conditions of initial and continued employment. Must successfully clear TB testing and fingerprint check. EEO/ADA: The City of Concord is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources at 925-671-3308 or hrdept@cityofconcord.org . FOR MORE INFORMATION REGARDING THIS POSITION OR THE AQUATICS PROGRAM: Devynn Darner, Recreation Program Coordinator at 925-671-3171 or matthew.galindo@cityofconcord.org Briana Stanley, Recreation Program Aide at 925-671-3474 or briana.stanley@cityofconcord.org This position is not eligible for benefits. Closing Date/Time: Continuous