HOUSTON AIRPORT SYSTEM
Houston, Texas, United States
POSITION OVERVIEW Applications accepted from: ALL PERSONS INTERESTED Division/Section: Terminal Management/Office of Business Opportunities Workdays & Hours *: Monday-Friday, 8:00am - 5:00pm (subject to change) PURPOSE OF DIVISION Terminal Management exists to deliver a 5-star experience for all passengers travelling through Houston’s airports. This experience includes all Guest facing services from the time a passenger enters the airport facility to the time they depart on an aircraft and vice versa. The scope of Terminal Management’s responsibility includes aesthetic appearance, functional condition of airport facilities and amenities, operational readiness, and terminal ambiance. Terminal Management is the primary liaison with airlines, federal agencies and any Guest facing service provider at the airports as well as with Skytrax, an organization that rates airlines and airports worldwide and is the inspiration for the Houston Airport System’s mission of becoming a 5-star global air service gateway where the magic of flight is celebrated. PURPOSE OF THE POSITION The Senior Business Development Coordinator within the Office of the Business Opportunity section of Terminal Management will perform administrative duties in such fields as business promotion, industrial marketing and planning, provision of technical and financial service to the business community, development and implementation of programs to promote effective relations between the City and the business community, encourage businesses to remain or to locate in the City and monitor and track business participation in City procurement. “Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required.” The Senior Business Development Coordinator duties include but are not limited to the following: Obtains, assembles, and prepares information on procedures and technical assistance for dissemination to business community. Obtains, collects and assembles data for marketing presentations aimed at the industrial and commercial community; prepares and writes booklets and special media material for marketing presentations. Disseminates information about program requirements to businesses, the public and outside agencies through workshops, seminars, and telephone and office walk-in inquiries. Collects and assembles financial data on present and anticipated projects, and prepares reports on these findings. Assists in counseling local business organizations and members of local business communities, making recommendations to overcome obstacles in initiating new businesses or in conducting established businesses. Directs investigations of specific concerns in City contracting with businesses and reviews recommendations to resolve concerns. Confers with business firms and coordinates activities with Federal, State, and City agencies in providing information on business trends and in the resolution of issues. Provides technical assistance to and may train Business Development Coordinators as requested. May lead or supervise the activities of business promotion and related business services staff, developing and implementing strategies and solutions to eliminate immediate and long-range problems. Certifies or designates businesses for inclusion in City procurement, in accordance with local, state and federal regulations. This may include businesses that are owned, operated and controlled by minority, women, and persons with disabilities, as well as businesses located within the City or local area, or small businesses as established by the Small Business Administration (SBA). Handles the more complex certification requests. Determines initial and continued program participation based on ownership and control of the business, as well as business operations such as management, expertise, functionality, independence and SBA (Small Business Administration) size standards. Oversees and/or conducts on-site visits to verify the location, functionality, and legitimacy of a business through examination of the physical premises, equipment, inventory, day-to-day operations, staffing and business records such as bank statements, leases, payroll records, invoices, etc. Oversees and/or conducts on-site interviews with City businesses, vendors, service suppliers, and their employees and references, to monitor contract regulations. Audits construction businesses’ payroll, financial statements and tax records to verify compliance with contract regulations. Reviews and records construction businesses are in compliance with Labor Compliance Standards. Monitors Small/Minority/Women Business Enterprise (S/M/WBE) utilization on City funded projects. Monitors and enforces prevailing wage payments by City businesses for compliance with municipal, state and federal regulations by auditing payrolls, conducting site visits, observing worker performance, and investigating wage violations. Compiles supporting documentation and prepares summary reports and program participation recommendations based on information gathered or ascertained. May serve as a member of the certification review committee and assist in the review of denial appeals. Conducts pre-certification workshops and responds to public and business inquiries regarding MWDBE/SBE certification programs or status. Provides information to other certifying agencies requesting field audit reports. WORKING CONDITIONS The position is physically comfortable; the individual has discretion about sitting, walking, standing, etc. There is only a slight source of discomfort from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with situations where there is exposure to office chemicals and frequent use of a computer are required. Requires the ability to make simple gross motor responses within large tolerances. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a bachelor’s degree in Business Administration, Public Administration, Liberal Arts or a related field. EXPERIENCE REQUIREMENTS Two years of responsible, professional administrative experience are required. Directly related professional experience may be substituted for the education requirement on a year-for-year basis. LICENSE REQUIREMENTS Must have a valid Texas driver’s license and comply with the City of Houston’s policy on driving. PREFERENCES PREFERENCES Preference will be given to applicants with prior MWSBE Programs and Labor Compliance work experience. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. ** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION YES - this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 20 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1842). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1842). (TTY 7-1-1) Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM . EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html Closing Date/Time: 5/9/2024 11:59 PM Central
Apr 27, 2024
Full Time
POSITION OVERVIEW Applications accepted from: ALL PERSONS INTERESTED Division/Section: Terminal Management/Office of Business Opportunities Workdays & Hours *: Monday-Friday, 8:00am - 5:00pm (subject to change) PURPOSE OF DIVISION Terminal Management exists to deliver a 5-star experience for all passengers travelling through Houston’s airports. This experience includes all Guest facing services from the time a passenger enters the airport facility to the time they depart on an aircraft and vice versa. The scope of Terminal Management’s responsibility includes aesthetic appearance, functional condition of airport facilities and amenities, operational readiness, and terminal ambiance. Terminal Management is the primary liaison with airlines, federal agencies and any Guest facing service provider at the airports as well as with Skytrax, an organization that rates airlines and airports worldwide and is the inspiration for the Houston Airport System’s mission of becoming a 5-star global air service gateway where the magic of flight is celebrated. PURPOSE OF THE POSITION The Senior Business Development Coordinator within the Office of the Business Opportunity section of Terminal Management will perform administrative duties in such fields as business promotion, industrial marketing and planning, provision of technical and financial service to the business community, development and implementation of programs to promote effective relations between the City and the business community, encourage businesses to remain or to locate in the City and monitor and track business participation in City procurement. “Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required.” The Senior Business Development Coordinator duties include but are not limited to the following: Obtains, assembles, and prepares information on procedures and technical assistance for dissemination to business community. Obtains, collects and assembles data for marketing presentations aimed at the industrial and commercial community; prepares and writes booklets and special media material for marketing presentations. Disseminates information about program requirements to businesses, the public and outside agencies through workshops, seminars, and telephone and office walk-in inquiries. Collects and assembles financial data on present and anticipated projects, and prepares reports on these findings. Assists in counseling local business organizations and members of local business communities, making recommendations to overcome obstacles in initiating new businesses or in conducting established businesses. Directs investigations of specific concerns in City contracting with businesses and reviews recommendations to resolve concerns. Confers with business firms and coordinates activities with Federal, State, and City agencies in providing information on business trends and in the resolution of issues. Provides technical assistance to and may train Business Development Coordinators as requested. May lead or supervise the activities of business promotion and related business services staff, developing and implementing strategies and solutions to eliminate immediate and long-range problems. Certifies or designates businesses for inclusion in City procurement, in accordance with local, state and federal regulations. This may include businesses that are owned, operated and controlled by minority, women, and persons with disabilities, as well as businesses located within the City or local area, or small businesses as established by the Small Business Administration (SBA). Handles the more complex certification requests. Determines initial and continued program participation based on ownership and control of the business, as well as business operations such as management, expertise, functionality, independence and SBA (Small Business Administration) size standards. Oversees and/or conducts on-site visits to verify the location, functionality, and legitimacy of a business through examination of the physical premises, equipment, inventory, day-to-day operations, staffing and business records such as bank statements, leases, payroll records, invoices, etc. Oversees and/or conducts on-site interviews with City businesses, vendors, service suppliers, and their employees and references, to monitor contract regulations. Audits construction businesses’ payroll, financial statements and tax records to verify compliance with contract regulations. Reviews and records construction businesses are in compliance with Labor Compliance Standards. Monitors Small/Minority/Women Business Enterprise (S/M/WBE) utilization on City funded projects. Monitors and enforces prevailing wage payments by City businesses for compliance with municipal, state and federal regulations by auditing payrolls, conducting site visits, observing worker performance, and investigating wage violations. Compiles supporting documentation and prepares summary reports and program participation recommendations based on information gathered or ascertained. May serve as a member of the certification review committee and assist in the review of denial appeals. Conducts pre-certification workshops and responds to public and business inquiries regarding MWDBE/SBE certification programs or status. Provides information to other certifying agencies requesting field audit reports. WORKING CONDITIONS The position is physically comfortable; the individual has discretion about sitting, walking, standing, etc. There is only a slight source of discomfort from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with situations where there is exposure to office chemicals and frequent use of a computer are required. Requires the ability to make simple gross motor responses within large tolerances. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a bachelor’s degree in Business Administration, Public Administration, Liberal Arts or a related field. EXPERIENCE REQUIREMENTS Two years of responsible, professional administrative experience are required. Directly related professional experience may be substituted for the education requirement on a year-for-year basis. LICENSE REQUIREMENTS Must have a valid Texas driver’s license and comply with the City of Houston’s policy on driving. PREFERENCES PREFERENCES Preference will be given to applicants with prior MWSBE Programs and Labor Compliance work experience. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. ** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION YES - this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 20 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1842). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1842). (TTY 7-1-1) Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM . EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html Closing Date/Time: 5/9/2024 11:59 PM Central
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Event Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Housing, Dining & Conference Services (HDCS) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,920.00 - $5,167.00 Per Month ($59,040.00 - $62,004.00 Annually) Salary is commensurate with experience. Position Summary Under the general lead of the Event Management Specialist, the Event Services Coordinator is responsible for developing & managing relationships with internal and external clients who utilize university facilities. The Event Service Coordinator will meet the logistical needs of clients through collaboration with all necessary cross-campus departments. The individual will assist in the planning, organizing and implementing of events within Event Services and functions in support of the overall mission and goals of SFSU. The Event Services Coordinator will anticipate problems and develop appropriate solutions by investigating, analyzing and solving operational issues and complaints. This role will also include managing and maintaining accurate inventory control with Facilities Services’, University Police, Enterprise Risk Management, and labor chargeable services. Position Information CUSTOMER & EVENT MANAGEMENT Develop and manage relationships with internal and external university clients who utilize San Francisco State University’s facilities. Develop and maintain excellent client relations while managing all details associated with each event. Liaison with vendors and minimize risk by ensuring appropriate liability insurance for all event-related matters. Primary point of contact for events and provide clients with updates as necessary for each event. Responsible for vendor management and client contract negotiations for events. Oversee event reservations, event planning, facilities coordination, technology management, insurance policy standards and documentation for all client events within Event Services. Communicate with various University entities including, but not limited to, University Police Department, Enterprise Risk Management, and Capital Planning, Design & Construction of upcoming events and clients' logistical needs, technical and supervisory support, AV needs, alcohol clearance approvals, State Fire Marshall special event application approvals and facilities support. Develop and implement procedures and solutions to improve the Event Services Associates program. Provide information to clients in relation to campus rates, policies and procedures of events, camps and conferences by the Conference & Event Services area. Ensure facility rules, regulations and policies are enforced at all times while on campus grounds. Conduct walkthrough of rental spaces with clients and campus stakeholders. ADMINISTRATIVE Identify and implement sustainable practices in all areas to include, but not limited to, event production, procurement, and use of various resources. Create tools to solicit feedback from clients and campus stakeholders and recommend service charges or enhancements based on feedback provided. Evaluate and review insurance policies; ensuring agreements for short-term rentals have proper documentation in relation to insurance, payment, and signed agreements. Create and prepare various agreements and revenue reports related to short-term rentals. Maintain and create electronic and paper records and files of each short-term rental agreements. Provide strategic event planning skills while producing and executing basic event plans, from concept through execution of each event. Track, monitor, and compile data of client bookings and maintaining close contact with clients and service partners to ensure a successful event. Coordinate with Enterprise Risk Management and Procurement to review and amend agreement verbiage to ensure rental agreements meet legal and liability standards. Ensure proper billing to clients is accurate and assist in the collection of past due invoices. MARKETING & SALES Assist with developing effective marketing strategies including re-branding and web presence to maximize revenue for the university. Assist with developing program proposals with revenue and cost analysis to plan revenue and business. Assist with developing a campus-wide training for event planning on campus. Assist with negotiating vendor partner rates for event services and equipment. LEADING & TRAINING Lead and coordinate student assistants, which includes, hire, train and feedback of the student workforce. Ensure training is compatible with policies and procedures set forth by SF State, Administration & Finance, and Student Affairs. Assist with training, evaluation and scheduling of student support. Support student staff payroll. Provide training to staff and community partners who use the Event Management System database. INVENTORY CONTROL Coordinate with the Facilities Services on the general maintenance and upkeep of facilities, audio visual equipment, and furniture inventories. Ensure that appropriate rates for furniture, equipment, and all chargeable services are maintained in Event Management System database. Other duties as assigned. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Four years’ experience in conference and event services, including logistics and execution. Four years’ experience leading staff. Overseeing customer service experience in a hospitality-related environment. Demonstrated ability to train and mentor staff. Ability to troubleshoot complex and varied client related problems in a fast paced environment. Thorough knowledge of Microsoft Office. Experience with EMS (Event Management System) or other event management software. Basic understanding of AV equipment in relation to event services. Demonstrated experience working with diverse populations. Experience working with a diverse community. Environmental/Physical/Special The incumbent will work in a shared environment within the residential housing community on the main SF State campus. S/he will be required to lift and carry equipment, tables, chairs, etc., for conference check-in and check-out, event set-ups, and other campus needs. Regular attendance and work week that sometimes needs to be flexible are required. This position may be required to work nights and/or weekends. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Oct 13 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Event Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Housing, Dining & Conference Services (HDCS) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,920.00 - $5,167.00 Per Month ($59,040.00 - $62,004.00 Annually) Salary is commensurate with experience. Position Summary Under the general lead of the Event Management Specialist, the Event Services Coordinator is responsible for developing & managing relationships with internal and external clients who utilize university facilities. The Event Service Coordinator will meet the logistical needs of clients through collaboration with all necessary cross-campus departments. The individual will assist in the planning, organizing and implementing of events within Event Services and functions in support of the overall mission and goals of SFSU. The Event Services Coordinator will anticipate problems and develop appropriate solutions by investigating, analyzing and solving operational issues and complaints. This role will also include managing and maintaining accurate inventory control with Facilities Services’, University Police, Enterprise Risk Management, and labor chargeable services. Position Information CUSTOMER & EVENT MANAGEMENT Develop and manage relationships with internal and external university clients who utilize San Francisco State University’s facilities. Develop and maintain excellent client relations while managing all details associated with each event. Liaison with vendors and minimize risk by ensuring appropriate liability insurance for all event-related matters. Primary point of contact for events and provide clients with updates as necessary for each event. Responsible for vendor management and client contract negotiations for events. Oversee event reservations, event planning, facilities coordination, technology management, insurance policy standards and documentation for all client events within Event Services. Communicate with various University entities including, but not limited to, University Police Department, Enterprise Risk Management, and Capital Planning, Design & Construction of upcoming events and clients' logistical needs, technical and supervisory support, AV needs, alcohol clearance approvals, State Fire Marshall special event application approvals and facilities support. Develop and implement procedures and solutions to improve the Event Services Associates program. Provide information to clients in relation to campus rates, policies and procedures of events, camps and conferences by the Conference & Event Services area. Ensure facility rules, regulations and policies are enforced at all times while on campus grounds. Conduct walkthrough of rental spaces with clients and campus stakeholders. ADMINISTRATIVE Identify and implement sustainable practices in all areas to include, but not limited to, event production, procurement, and use of various resources. Create tools to solicit feedback from clients and campus stakeholders and recommend service charges or enhancements based on feedback provided. Evaluate and review insurance policies; ensuring agreements for short-term rentals have proper documentation in relation to insurance, payment, and signed agreements. Create and prepare various agreements and revenue reports related to short-term rentals. Maintain and create electronic and paper records and files of each short-term rental agreements. Provide strategic event planning skills while producing and executing basic event plans, from concept through execution of each event. Track, monitor, and compile data of client bookings and maintaining close contact with clients and service partners to ensure a successful event. Coordinate with Enterprise Risk Management and Procurement to review and amend agreement verbiage to ensure rental agreements meet legal and liability standards. Ensure proper billing to clients is accurate and assist in the collection of past due invoices. MARKETING & SALES Assist with developing effective marketing strategies including re-branding and web presence to maximize revenue for the university. Assist with developing program proposals with revenue and cost analysis to plan revenue and business. Assist with developing a campus-wide training for event planning on campus. Assist with negotiating vendor partner rates for event services and equipment. LEADING & TRAINING Lead and coordinate student assistants, which includes, hire, train and feedback of the student workforce. Ensure training is compatible with policies and procedures set forth by SF State, Administration & Finance, and Student Affairs. Assist with training, evaluation and scheduling of student support. Support student staff payroll. Provide training to staff and community partners who use the Event Management System database. INVENTORY CONTROL Coordinate with the Facilities Services on the general maintenance and upkeep of facilities, audio visual equipment, and furniture inventories. Ensure that appropriate rates for furniture, equipment, and all chargeable services are maintained in Event Management System database. Other duties as assigned. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Four years’ experience in conference and event services, including logistics and execution. Four years’ experience leading staff. Overseeing customer service experience in a hospitality-related environment. Demonstrated ability to train and mentor staff. Ability to troubleshoot complex and varied client related problems in a fast paced environment. Thorough knowledge of Microsoft Office. Experience with EMS (Event Management System) or other event management software. Basic understanding of AV equipment in relation to event services. Demonstrated experience working with diverse populations. Experience working with a diverse community. Environmental/Physical/Special The incumbent will work in a shared environment within the residential housing community on the main SF State campus. S/he will be required to lift and carry equipment, tables, chairs, etc., for conference check-in and check-out, event set-ups, and other campus needs. Regular attendance and work week that sometimes needs to be flexible are required. This position may be required to work nights and/or weekends. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Oct 13 2023 Pacific Daylight Time Applications close: Closing Date/Time:
City of Concord, CA
Concord, California, United States
Job Characteristics ***OPEN & PROMOTIONAL JOB OPPORTUNITY** RECREATION PROGRAM COORDINAT OR The City of Concord is seeking a community oriented individual with a vision and passion for the recreation profession to fill a vacancy for a Recreation & Special Events Program Coordinator in the Recreation Services Department. The Recreation Services Department: The Recreation Services Department is responsible for the development, implementation, and delivery of recreation and leisure time activities within the City of Concord. In addition to traditional youth, adult and senior programs, the Department also operates Diablo Creek Golf Course, Camp Concord in Lake Tahoe, and schedules facility and picnic reservations. It also provides support to the Parks, Recreation & Open Space Commission, the Concord Pavilion Community Outreach Committee, and the Commission on Aging. The Recreation Services Department team consists of 14 full-time staff and approximately 125 part-time staff. What the position will be doing: The Recreation Program Coordinator will develop, organize and supervise recreational services and special events. The Recreation Program Coordinator is responsible for hiring, training, and scheduling part-time staff; preparing and maintaining program budgets; and creating, marketing, and implementing special events and programs. The position will also coordinate sponsorship programs and contract classes, and provide excellent and timely customer service to a diverse community. Work may include irregular hours during the evenings and on weekends and holidays to attend meetings, community functions, and special events; and to resolve problems/issues that may come up outside of normal business hours. We are looking for someone who: Is a creative and innovative self-starter, with a strong desire to learn and grow Is organized, with the ability to multi-task while meeting deadlines Is a solution-focused problem solver Is customer service oriented Possesses strong verbal and written communication skills Possesses knowledge in program budgeting Possesses recruiting, training, leading, and scheduling experience Possesses experience in marketing for programs and events Is willing and able to work nights and weekends, as needed, to support the department and programs Is someone who embraces, promotes, and is guided by the City's Mission, Vision and Values What we offer: The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the Community to make Concord a city of the highest quality. The City is an employer that invests in its employees’ professional and personal development, values work-life balance, is dedicated to employee wellness and provides numerous benefit and retirement options, to include the following: Participation in CalPERS pension, tiered based on date of hire A variety of health care plans or a cash-in-lieu benefit of $200 if waiving coverage City-paid dental insurance; employee-paid vision insurance Vacation accruals starting at 10 days per year, 12 days sick leave per year, and 11 paid holidays per year Generous tuition reimbursement program 457 deferred compensation plan Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs Life and disability insurance A wellness program that offers yoga and fitness classes, annual health expos, health and nutrition education, as well as a variety of mental health resources *Salary may be negotiable within the advertised range. Benefits described herein do not represent a contract and may be changed without notice. Additional information is available at www.cityofconcord.org . SELECTION PROCESS 1. Submit a completed City of Concord application and the required supplemental question responses online at www.cityofconcord.org/jobs . Only application materials submitted online during the filing period will be accepted. 2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a panel interview. If you are selected to participate in the panel interview and are unavailable, we regret that we will not be able to reschedule you. 3. Candidates that pass the panel interview will be placed on the hiring list, based on rank, for further consideration to fill the current regular vacancy, as well as others occurring over the next 12 months. Conviction History: If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord. Helpful tips when applying: It is important to carefully read the complete job bulletin before submitting your application so you are aware of all requirements of both the position and the process. When preparing your application, consider reviewing the job announcement and classification specification so that you may emphasize work experience relevant to the position for which you are applying. Job duties should be an accurate reflection of the work you completed. Copying and pasting from your job description is not recommended as there may be duties listed that you did not perform. Answer all required supplemental questions completely and honestly. The information you put in the supplemental questionnaire must also be verified in your work history so if you say you have certain experience in the questionnaire, make sure we can see it listed in your job history as well so we know where you performed those functions and for how long. Carefully review your application prior to submittal to ensure its content is accurate and all required documents are attached, and submit it before the closing date. Examples of duties include, but are not limited to Plans, coordinates, and leads recreational activities such as adult sports, aquatics, camp concord, community events, summer camps, and youth sports and services.Oversees and assists with developing program schedules, obtaining facilities, and creating marketing tools to publicize events.Meets with community groups, activity participants, and other agencies to publicize and market events and activities.Conducts new hire interviews, provides input on work performance, resolves employee conflicts, provides on-the-job training, and coordinates employee workflow.Oversees scheduling of volunteer workers.Maintains program budgets and provides input on staffing and cost estimates.Makes recommendations on new programs and activities as well as changes to established activities and practices.Creates and implements marketing plans for events and programs, creates promotional materials.Attends meetings, answers/makes phone calls, operates office equipment, gives presentations and completes other clerical duties as needeOther duties as required. For the full job description for Recreation & Special Events Program Coordinator, please visit www.governmentjobs.com/careers/concord . Qualifications Knowledge • Administration and Management -- Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources. • Clerical -- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology. • Computers and Electronics -- Knowledge of computer hardware and software, including applications. • Customer and Personal Service -- Knowledge of principles and processes for providing (internal or external) customer services including customer needs assessment, meeting quality standards for service, and evaluation of customer satisfaction. • Economics and Accounting -- Knowledge of economic and accounting principles and practices, and the analysis and reporting of financial data. • English Language -- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. • Sales and Marketing -- Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, sales techniques, and sales control systems. Skills • Active Learning -- Understanding the implications of new information for both current and future problem-solving and decision-making. • Active Listening -- Giving appropriate attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. • Attention to Detail -- Maintaining appropriate attention to detail based on the complexity of work performed. • Communication and Comprehension -- Conveying written and/or non-written information effectively; comprehending and understanding documentation and verbal or visual communications. • Complex Problem Solving -- Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. • Critical Thinking -- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. • Judgment and Decision Making -- Considering the relative costs and benefits of potential actions to choose the most appropriate one. • Management of Financial Resources -- Determining how resources will be allocated to accomplish work getting done, and accounting for these expenditures. • Management of Personnel Resou rces -- Motivating, developing, and directing people as they work, identifying the best people for the job. • Monitoring -- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. • Operations Analysis -- Analyzing needs and product requirements to create a design. • Persuasion -- Persuading others to change their minds or behavior. • Quality Control Analysis -- Conducting tests and inspections of products, services, or processes to evaluate quality or performance. • Service Orientation -- Actively looking for ways to help people. • Social Perceptiveness -- Being aware of others' reactions and understanding why they react as they do. • Time Management -- Managing one's own time and the time of others. • Troubleshooting -- Determining causes of operating errors and deciding what to do about it. Abilities • Category Flexibility -- The ability to generate or use different sets of rules for combining or grouping things in different ways. • Deductive Reasoning -- The ability to apply general rules to specific problems to produce answers that make sense. • Fluency of Ideas -- The ability to come up with a number of ideas about a topic. • Inductive Reasoning -- The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). • Information Ordering -- The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). • Originality -- The ability to come up with original or novel ideas for a certain situation, or to develop creative ways to solve a problem. • Problem Sensitivity -- The ability to tell when something is wrong or is likely to go wrong. • Selective Attention -- The ability to concentrate on a task over a period of time without being distracted. • Time Sharing -- The ability to shift back and forth between two or more activities or sources of information. Education : Possession of a bachelor's degree in Recreation Administration or related curriculum is desirable. Experience : Prefer three-plus (3+) years in leading recreational activities Other A valid California driver's license and satisfactory driving record are conditions of initial and continued employment. Note : Incumbents assigned to the Aquatics program must possess WSI, Lifeguard, CPR and First Aid certificates at the time of hire and complete the AFO/CPO course work within the 6-month probationary period. The City of Concord takes pride in offering a generous benefits program that provides flexibility for the diverse and changing needs of our qualifying employees. For a complete overview, click here . Below is a brief listing of what the City offers: Dental & Vision Insurance Employee Assistance Program Health Insurance Holidays Life Insurance Pre-tax Savings Benefits Retiree Medical (3 levels based on date of hire) Retirement Program Short-term Disability*and Long-term Disability Social Security/Medicare Vacation & Sick Leave *Not available for sworn personnel. Closing Date/Time: 5/20/2024 11:59 PM Pacific
Apr 27, 2024
Full Time
Job Characteristics ***OPEN & PROMOTIONAL JOB OPPORTUNITY** RECREATION PROGRAM COORDINAT OR The City of Concord is seeking a community oriented individual with a vision and passion for the recreation profession to fill a vacancy for a Recreation & Special Events Program Coordinator in the Recreation Services Department. The Recreation Services Department: The Recreation Services Department is responsible for the development, implementation, and delivery of recreation and leisure time activities within the City of Concord. In addition to traditional youth, adult and senior programs, the Department also operates Diablo Creek Golf Course, Camp Concord in Lake Tahoe, and schedules facility and picnic reservations. It also provides support to the Parks, Recreation & Open Space Commission, the Concord Pavilion Community Outreach Committee, and the Commission on Aging. The Recreation Services Department team consists of 14 full-time staff and approximately 125 part-time staff. What the position will be doing: The Recreation Program Coordinator will develop, organize and supervise recreational services and special events. The Recreation Program Coordinator is responsible for hiring, training, and scheduling part-time staff; preparing and maintaining program budgets; and creating, marketing, and implementing special events and programs. The position will also coordinate sponsorship programs and contract classes, and provide excellent and timely customer service to a diverse community. Work may include irregular hours during the evenings and on weekends and holidays to attend meetings, community functions, and special events; and to resolve problems/issues that may come up outside of normal business hours. We are looking for someone who: Is a creative and innovative self-starter, with a strong desire to learn and grow Is organized, with the ability to multi-task while meeting deadlines Is a solution-focused problem solver Is customer service oriented Possesses strong verbal and written communication skills Possesses knowledge in program budgeting Possesses recruiting, training, leading, and scheduling experience Possesses experience in marketing for programs and events Is willing and able to work nights and weekends, as needed, to support the department and programs Is someone who embraces, promotes, and is guided by the City's Mission, Vision and Values What we offer: The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the Community to make Concord a city of the highest quality. The City is an employer that invests in its employees’ professional and personal development, values work-life balance, is dedicated to employee wellness and provides numerous benefit and retirement options, to include the following: Participation in CalPERS pension, tiered based on date of hire A variety of health care plans or a cash-in-lieu benefit of $200 if waiving coverage City-paid dental insurance; employee-paid vision insurance Vacation accruals starting at 10 days per year, 12 days sick leave per year, and 11 paid holidays per year Generous tuition reimbursement program 457 deferred compensation plan Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs Life and disability insurance A wellness program that offers yoga and fitness classes, annual health expos, health and nutrition education, as well as a variety of mental health resources *Salary may be negotiable within the advertised range. Benefits described herein do not represent a contract and may be changed without notice. Additional information is available at www.cityofconcord.org . SELECTION PROCESS 1. Submit a completed City of Concord application and the required supplemental question responses online at www.cityofconcord.org/jobs . Only application materials submitted online during the filing period will be accepted. 2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a panel interview. If you are selected to participate in the panel interview and are unavailable, we regret that we will not be able to reschedule you. 3. Candidates that pass the panel interview will be placed on the hiring list, based on rank, for further consideration to fill the current regular vacancy, as well as others occurring over the next 12 months. Conviction History: If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord. Helpful tips when applying: It is important to carefully read the complete job bulletin before submitting your application so you are aware of all requirements of both the position and the process. When preparing your application, consider reviewing the job announcement and classification specification so that you may emphasize work experience relevant to the position for which you are applying. Job duties should be an accurate reflection of the work you completed. Copying and pasting from your job description is not recommended as there may be duties listed that you did not perform. Answer all required supplemental questions completely and honestly. The information you put in the supplemental questionnaire must also be verified in your work history so if you say you have certain experience in the questionnaire, make sure we can see it listed in your job history as well so we know where you performed those functions and for how long. Carefully review your application prior to submittal to ensure its content is accurate and all required documents are attached, and submit it before the closing date. Examples of duties include, but are not limited to Plans, coordinates, and leads recreational activities such as adult sports, aquatics, camp concord, community events, summer camps, and youth sports and services.Oversees and assists with developing program schedules, obtaining facilities, and creating marketing tools to publicize events.Meets with community groups, activity participants, and other agencies to publicize and market events and activities.Conducts new hire interviews, provides input on work performance, resolves employee conflicts, provides on-the-job training, and coordinates employee workflow.Oversees scheduling of volunteer workers.Maintains program budgets and provides input on staffing and cost estimates.Makes recommendations on new programs and activities as well as changes to established activities and practices.Creates and implements marketing plans for events and programs, creates promotional materials.Attends meetings, answers/makes phone calls, operates office equipment, gives presentations and completes other clerical duties as needeOther duties as required. For the full job description for Recreation & Special Events Program Coordinator, please visit www.governmentjobs.com/careers/concord . Qualifications Knowledge • Administration and Management -- Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources. • Clerical -- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology. • Computers and Electronics -- Knowledge of computer hardware and software, including applications. • Customer and Personal Service -- Knowledge of principles and processes for providing (internal or external) customer services including customer needs assessment, meeting quality standards for service, and evaluation of customer satisfaction. • Economics and Accounting -- Knowledge of economic and accounting principles and practices, and the analysis and reporting of financial data. • English Language -- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. • Sales and Marketing -- Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, sales techniques, and sales control systems. Skills • Active Learning -- Understanding the implications of new information for both current and future problem-solving and decision-making. • Active Listening -- Giving appropriate attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. • Attention to Detail -- Maintaining appropriate attention to detail based on the complexity of work performed. • Communication and Comprehension -- Conveying written and/or non-written information effectively; comprehending and understanding documentation and verbal or visual communications. • Complex Problem Solving -- Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. • Critical Thinking -- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. • Judgment and Decision Making -- Considering the relative costs and benefits of potential actions to choose the most appropriate one. • Management of Financial Resources -- Determining how resources will be allocated to accomplish work getting done, and accounting for these expenditures. • Management of Personnel Resou rces -- Motivating, developing, and directing people as they work, identifying the best people for the job. • Monitoring -- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. • Operations Analysis -- Analyzing needs and product requirements to create a design. • Persuasion -- Persuading others to change their minds or behavior. • Quality Control Analysis -- Conducting tests and inspections of products, services, or processes to evaluate quality or performance. • Service Orientation -- Actively looking for ways to help people. • Social Perceptiveness -- Being aware of others' reactions and understanding why they react as they do. • Time Management -- Managing one's own time and the time of others. • Troubleshooting -- Determining causes of operating errors and deciding what to do about it. Abilities • Category Flexibility -- The ability to generate or use different sets of rules for combining or grouping things in different ways. • Deductive Reasoning -- The ability to apply general rules to specific problems to produce answers that make sense. • Fluency of Ideas -- The ability to come up with a number of ideas about a topic. • Inductive Reasoning -- The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). • Information Ordering -- The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). • Originality -- The ability to come up with original or novel ideas for a certain situation, or to develop creative ways to solve a problem. • Problem Sensitivity -- The ability to tell when something is wrong or is likely to go wrong. • Selective Attention -- The ability to concentrate on a task over a period of time without being distracted. • Time Sharing -- The ability to shift back and forth between two or more activities or sources of information. Education : Possession of a bachelor's degree in Recreation Administration or related curriculum is desirable. Experience : Prefer three-plus (3+) years in leading recreational activities Other A valid California driver's license and satisfactory driving record are conditions of initial and continued employment. Note : Incumbents assigned to the Aquatics program must possess WSI, Lifeguard, CPR and First Aid certificates at the time of hire and complete the AFO/CPO course work within the 6-month probationary period. The City of Concord takes pride in offering a generous benefits program that provides flexibility for the diverse and changing needs of our qualifying employees. For a complete overview, click here . Below is a brief listing of what the City offers: Dental & Vision Insurance Employee Assistance Program Health Insurance Holidays Life Insurance Pre-tax Savings Benefits Retiree Medical (3 levels based on date of hire) Retirement Program Short-term Disability*and Long-term Disability Social Security/Medicare Vacation & Sick Leave *Not available for sworn personnel. Closing Date/Time: 5/20/2024 11:59 PM Pacific
HOUSTON AIRPORT SYSTEM
Houston, Texas, United States
POSITION OVERVIEW Applications accepted from: ALL PERSONS INTERESTED Division/Section: IAH Operations - Airside Workdays & Hours *: *Shift work, including rotation, weekends and holidays. (*Subject to change*) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Airport Operations Coordinator in the Airside section for the Houston Airport System maintains a safe and secure airside operational environment for employees and stakeholders while supporting tenant activities and projects and promoting aviation within the local community. The Airside Operations Coordinator at IAH maintains a safe and secure airport environment by conducting inspections of Airside operations and coordinating operational and security activities. The Airside Operations team ensures that the airfield meets all FAR 139 requirements to provide a safe and efficient airfield operating environment for aircraft, vehicles and personnel. This position coordinates airfield maintenance and construction activities and participates in various phases of emergency management and irregular operations, while interacting with airlines, federal agencies, and airport management. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." The Airside Operations Coordinator duties include, but are not limited to: Ensures compliance with Title 14 Code of Federal Regulations (14CFR Part 139) by conducting inspections of runways, taxiways, ramps and other aeronautical areas to ensure compliance with applicable 150 Series Advisory Circulars (ACs), federal and state regulations and the Airport Certification Manual. Reports unsafe conditions and initiates corrective actions to mitigate hazards. Coordinates the response to aircraft emergencies or aircraft in distress, HAZMAT incidents and medical emergencies in accordance with the Airport Emergency Plan adhering to NIMS methodology, oversees activities to assure compliance with airport certification requirements and Federal Aviation Administration standards. Serves as airport field representative until relieved by supervisory authority. Identifies and anticipates operational and safety concerns by maintaining continuous surveillance and radio contact with the control tower. Conducts airfield tenant fuel inspections per 14 CFR Part 139.321, NFPA 407 and local codes. Recommends corrective actions and enforces regulations. Ensures required fueling training is properly recorded and maintained. Coordinates and monitors daily work on and/or near the AOA (Airport Operation Area) with other airport sections, FAA and other airfield stakeholders to ensure a safe operating environment. Initiates minor corrective actions with the related groups. Monitors construction personnel and activities on and near the AOA to ensure a safe operating environment. Ensures compliance with AC 150/5370-2, Operational Safety on Airports During Construction. Conduct wildlife management activities in accordance with the Wildlife Hazard Management Plan and 14 CFR Part 139.337 including the carrying and discharging of firearms, pyrotechnics and utilization of other wildlife management techniques on the airfield. Prepares and maintains inspection reports and operations logs utilizing computer and/or written formats. Participates in periodic tabletop and full-scale emergency exercises and tests the response of resources. Initiates communications with airlines, tenants and airport personnel to resolve problems pertaining to airside operations and to explain airport policy and lease provisions. Responds to off airport locations as needed to investigate and correct possible airspace violations and penetrations following 14 CFR Part 77. Enforces airfield safety, operational and parking regulations. Recommends issuance of NOVs (Notice of Violation) as required for airside violations and infractions. Attends hearings regarding enforcement activities. Observes and reports airline and tenant activitie s on and near the AOA to ensure compliance with airport leases, contracts, standards and policies/procedures. Keeps abreast of existing and new legislation and ensures compliance to federal, state and local requirements. Contributes to the team effort by completing projects and performing other related duties as assigned to enhance safety, security and productivity. WORKING CONDITIONS The position routinely requires lifting and moving of moderately heavy items, such as barricades, traffic cones, and equipment (up to 40 pounds) and/or very long periods of walking on rough surfaces on a routine basis. There are routine discomforts from exposure to heat, cold, moisture/wetness and unpleasant air conditions. The position may involve routine exposure to soiled materials and chemical substances such as aviation fuel and fluids and cleaning solutions. Requires the ability to make coordinated eye/hand movements within fairly fine tolerance and/or calibration demands; or the ability to make closely coordinated eye/hand movements on a patterned response space within moderate tolerance demands. MINIMUM REQUIREMENTS KNOWLEDGE: Requires an Associate’s degree in Aviation Management, Aeronautics, Airway Science, Business Administration, Public Administration or a related field. EXPERIENCE: Four years of progressively responsible experience in airport operations and/or maintenance of an airport. A Pilot’s certificate, Control Tower Operator certificate, industry specific certifications (Certified Member, Accredited Airport Executive, International Airport Professional or Airport Certified Employee) and/or directly related military experience may also be considered. SUBSTITUTION: A Bachelor’s degree in Aviation Management, Aeronautics, Airway Science, Business Administration, Public Administration or a related field may be substituted for two years of the experience requirement. Experience in a lead or supervisory capacity may be substituted for the education requirement on a year-foryear basis. LICENSE/CERTIFICATION: Requires a valid Class C Texas driver’s license and compliance with the City of Houston’s policy on driving (AP 2-2). Must be able to pass a criminal background check and obtain and maintain federally mandated security clearances for working at an airport. PREFERENCES PREFERENCES Preference will be given to applicants with considerable knowledge of airport airside operations. Ability to communicate diplomatically and effectively, often in tense situations, with all levels of internal and external customers. Experience with MS Office suite is a plus. Knowledge of 150 Series ACs, 14 CFR Part 139 and NFPA regulations are highly desired. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. ** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and interview. Department may administer skills assessment test. SAFETY IMPACT POSITION YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. This is a Tier I designated position and essential for continued operation of critical airport functions. Employees in this position are required to report to work unless otherwise directed and must be immediately available. This includes during emergencies and hazardous weather events. Pay Grade 21 SALARY INFORMATION Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1858. If you need special services or accommodations, call 281-233-1858. (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM . EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html Closing Date/Time: 5/3/2024 11:59 PM Central
Apr 20, 2024
Full Time
POSITION OVERVIEW Applications accepted from: ALL PERSONS INTERESTED Division/Section: IAH Operations - Airside Workdays & Hours *: *Shift work, including rotation, weekends and holidays. (*Subject to change*) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Airport Operations Coordinator in the Airside section for the Houston Airport System maintains a safe and secure airside operational environment for employees and stakeholders while supporting tenant activities and projects and promoting aviation within the local community. The Airside Operations Coordinator at IAH maintains a safe and secure airport environment by conducting inspections of Airside operations and coordinating operational and security activities. The Airside Operations team ensures that the airfield meets all FAR 139 requirements to provide a safe and efficient airfield operating environment for aircraft, vehicles and personnel. This position coordinates airfield maintenance and construction activities and participates in various phases of emergency management and irregular operations, while interacting with airlines, federal agencies, and airport management. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." The Airside Operations Coordinator duties include, but are not limited to: Ensures compliance with Title 14 Code of Federal Regulations (14CFR Part 139) by conducting inspections of runways, taxiways, ramps and other aeronautical areas to ensure compliance with applicable 150 Series Advisory Circulars (ACs), federal and state regulations and the Airport Certification Manual. Reports unsafe conditions and initiates corrective actions to mitigate hazards. Coordinates the response to aircraft emergencies or aircraft in distress, HAZMAT incidents and medical emergencies in accordance with the Airport Emergency Plan adhering to NIMS methodology, oversees activities to assure compliance with airport certification requirements and Federal Aviation Administration standards. Serves as airport field representative until relieved by supervisory authority. Identifies and anticipates operational and safety concerns by maintaining continuous surveillance and radio contact with the control tower. Conducts airfield tenant fuel inspections per 14 CFR Part 139.321, NFPA 407 and local codes. Recommends corrective actions and enforces regulations. Ensures required fueling training is properly recorded and maintained. Coordinates and monitors daily work on and/or near the AOA (Airport Operation Area) with other airport sections, FAA and other airfield stakeholders to ensure a safe operating environment. Initiates minor corrective actions with the related groups. Monitors construction personnel and activities on and near the AOA to ensure a safe operating environment. Ensures compliance with AC 150/5370-2, Operational Safety on Airports During Construction. Conduct wildlife management activities in accordance with the Wildlife Hazard Management Plan and 14 CFR Part 139.337 including the carrying and discharging of firearms, pyrotechnics and utilization of other wildlife management techniques on the airfield. Prepares and maintains inspection reports and operations logs utilizing computer and/or written formats. Participates in periodic tabletop and full-scale emergency exercises and tests the response of resources. Initiates communications with airlines, tenants and airport personnel to resolve problems pertaining to airside operations and to explain airport policy and lease provisions. Responds to off airport locations as needed to investigate and correct possible airspace violations and penetrations following 14 CFR Part 77. Enforces airfield safety, operational and parking regulations. Recommends issuance of NOVs (Notice of Violation) as required for airside violations and infractions. Attends hearings regarding enforcement activities. Observes and reports airline and tenant activitie s on and near the AOA to ensure compliance with airport leases, contracts, standards and policies/procedures. Keeps abreast of existing and new legislation and ensures compliance to federal, state and local requirements. Contributes to the team effort by completing projects and performing other related duties as assigned to enhance safety, security and productivity. WORKING CONDITIONS The position routinely requires lifting and moving of moderately heavy items, such as barricades, traffic cones, and equipment (up to 40 pounds) and/or very long periods of walking on rough surfaces on a routine basis. There are routine discomforts from exposure to heat, cold, moisture/wetness and unpleasant air conditions. The position may involve routine exposure to soiled materials and chemical substances such as aviation fuel and fluids and cleaning solutions. Requires the ability to make coordinated eye/hand movements within fairly fine tolerance and/or calibration demands; or the ability to make closely coordinated eye/hand movements on a patterned response space within moderate tolerance demands. MINIMUM REQUIREMENTS KNOWLEDGE: Requires an Associate’s degree in Aviation Management, Aeronautics, Airway Science, Business Administration, Public Administration or a related field. EXPERIENCE: Four years of progressively responsible experience in airport operations and/or maintenance of an airport. A Pilot’s certificate, Control Tower Operator certificate, industry specific certifications (Certified Member, Accredited Airport Executive, International Airport Professional or Airport Certified Employee) and/or directly related military experience may also be considered. SUBSTITUTION: A Bachelor’s degree in Aviation Management, Aeronautics, Airway Science, Business Administration, Public Administration or a related field may be substituted for two years of the experience requirement. Experience in a lead or supervisory capacity may be substituted for the education requirement on a year-foryear basis. LICENSE/CERTIFICATION: Requires a valid Class C Texas driver’s license and compliance with the City of Houston’s policy on driving (AP 2-2). Must be able to pass a criminal background check and obtain and maintain federally mandated security clearances for working at an airport. PREFERENCES PREFERENCES Preference will be given to applicants with considerable knowledge of airport airside operations. Ability to communicate diplomatically and effectively, often in tense situations, with all levels of internal and external customers. Experience with MS Office suite is a plus. Knowledge of 150 Series ACs, 14 CFR Part 139 and NFPA regulations are highly desired. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. ** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and interview. Department may administer skills assessment test. SAFETY IMPACT POSITION YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. This is a Tier I designated position and essential for continued operation of critical airport functions. Employees in this position are required to report to work unless otherwise directed and must be immediately available. This includes during emergencies and hazardous weather events. Pay Grade 21 SALARY INFORMATION Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1858. If you need special services or accommodations, call 281-233-1858. (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM . EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html Closing Date/Time: 5/3/2024 11:59 PM Central
City of Portland, Oregon
Portland, Oregon, United States
The Position Urban Forestry is seeking a Permitting and Regulation Coordinator! The Urban Forestry Division of Portland Parks & Recreation (PP&R) is responsible for the overall management, regulation, stewardship and improvement of Portland’s trees. Job Appointment: One full-time, regular appointment available. Work Schedule : Mon-Fri. 7am - 3:30pm Work Location: Hybrid/work location: 1900 Southwest 4th Avenue, Portland, OR 97201. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: T his position is or may be eligible for Language Pay Differential for qualifying employees. Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view this labor agreement, please click here . Position Summary: Under the general supervision of the Urban Forestry Permitting & Regulation Manager, this position will coordinate all aspects of the Urban Forestry permitting and regulation program. This includes non-development and development permitting, code compliance, and the City’s single point of contact (the Tree Hotline/823-TREE). A key function for this position is to develop relationships and build partnership opportunities with internal and external stakeholders. This includes working closely with internal employees, other city bureaus, and the public to address the permitting and regulation program’s operational and business requirements to implement the City’s Tree Code; Title 11. The coordinator will represent Urban Forestry on Citywide initiatives as they relate to Urban Forestry permitting needs, regulatory requirements, and overall improvements. This position is the primary Urban Forestry permitting and regulation standard operating procedure manager and inter-bureau liaison managing small, medium and large initiatives for the program. The incumbent will research, draft, and implement strategies, including training staff, to ensure the Urban Forestry permitting and regulation program and its staff are competent, trained, and successful in the implementation of the Tree Code. As the Urban Forestry Permitting and Regulation Coordinator II, you will: Have excellent project management skills , expertise in qualitative and quantitative methods, and a keen interest in using data to inform and make sound, equitable decisions while meeting deadlines . Have advanced communication skills - someone who can describe complex concepts in simple terms and who will be an effective ambassador for Urban Forestry, sharing information and engaging and training a wide variety of audiences. Lead development of, manage and document standard operating procedures to ensure successful and accurate implementation of the Tree Code. Develop and maintain partnerships and relationships with the public, inter-bureau liaisons, government representatives, and citywide leadership. Develop and train staff through regulatory changes, including building and overseeing implementation of workplans. Manage regulatory projects from concept to implementation and evaluation, including leading project teams. As a person, you are: A problem solver with leadership potential and a proven track record of implementing new solutions and completing projects on time; Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done; Someone who values Diversity, Equity, and Inclusion (DEI): Use DEI concepts to guide and inform your work; Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic; Dependable: Employee not only shows up for work on time every day but also produces consistent work. About Urban Forestry and Portland’s Forest: Urban Forestry's mission is to manage and ensure Portland’s urban forest infrastructure for current and future generations. Portland’s urban forest is valued at over $6 billion and comprised of over 1.2 million park trees, 218,000 street trees and 2.9 million private property trees. The Urban Forestry team is responsible for the overall management, stewardship and improvement of this essential infrastructure system. Urban Forestry’s work includes delivery of sustainable and equitable forest services to all Portlanders; establishing and enacting best management practices, plans, policies and technical standards for tree care and protection and urban forest expansion; implementing, enforcing and proposing improvements to the City’s tree regulations; providing tree maintenance services including 24/7 response to tree emergencies on City properties and public streets; tree planting and expansion of urban forest services; measurement and assessment of urban forest coverage, health and services; offering community education and stewardship programs; and oversight and support of the City’s volunteer advisory tree board. Portland is a Tree City USA for 44 years, a Tree City of the World and the Urban Forestry program is accredited by the Society of Municipal Arborists . About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability, and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply. Information Session Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Monday, April 22nd 2024, at 12pm PST Watch Zoom Meeting: https://us06web.zoom.us/rec/share/EvDPQePzamm0gQTb0Jkkd0PCac4fceS5BQryECfzXXgNqR8FAvp3h8jDOseipVqg.EO3aLtvak1ps5UW8?startTime=1713812460000 Passcode: ZQ^wB!k1 Contact Information: Hannah Zeilenga, Senior Recruiter Bureau of Human Resources Hannah.Zeilenga@PortlandOregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of and abilityto apply the principles, theories, methods and techniques of natural resources management and environmental protection as per the International Society of Arboriculture Best Management Practices; Skill in negotiating with representatives of regulatory agencies to resolve arboriculturally technical and/or compliance issues; Ability to establish and maintain effective working relationships with leadership and staff, representatives of other governmental agencies, the public, and others encountered in the course of work; Ability to analyze, interpret, explain, and train others in applying relevant laws, regulations, ordinances, policies, and procedures including City of Portland regulatory codes; Ability t o communicate clearly, logically, and persuasively, both verbally and in writing; prepare concise and comprehensive standard operating procedures, reports, correspondence, and other documents; Skill and ability to coordinate multiple priorities and projects with similar deadlines and meet those deadlines on time. Although not required, the ideal candidate may have one of the following: Certified Arborist ISA (International Society of Arborists) Credential Certification Municipal Specialist ISA Credential, or Certified Tree Risk Assessor ISA credential The Recruitment Process STEP 1: Apply online between April 15th - May 6th, 2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. Application Tips: The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on this posting. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. Step 2: Minimum Qualification Evaluation: Week of May 6th, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of May 13th, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 4: Selection (Interview): June, 2024 Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: June/July 2024 Step 6: Start Date: August, 2024 A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
Apr 16, 2024
Full Time
The Position Urban Forestry is seeking a Permitting and Regulation Coordinator! The Urban Forestry Division of Portland Parks & Recreation (PP&R) is responsible for the overall management, regulation, stewardship and improvement of Portland’s trees. Job Appointment: One full-time, regular appointment available. Work Schedule : Mon-Fri. 7am - 3:30pm Work Location: Hybrid/work location: 1900 Southwest 4th Avenue, Portland, OR 97201. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: T his position is or may be eligible for Language Pay Differential for qualifying employees. Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view this labor agreement, please click here . Position Summary: Under the general supervision of the Urban Forestry Permitting & Regulation Manager, this position will coordinate all aspects of the Urban Forestry permitting and regulation program. This includes non-development and development permitting, code compliance, and the City’s single point of contact (the Tree Hotline/823-TREE). A key function for this position is to develop relationships and build partnership opportunities with internal and external stakeholders. This includes working closely with internal employees, other city bureaus, and the public to address the permitting and regulation program’s operational and business requirements to implement the City’s Tree Code; Title 11. The coordinator will represent Urban Forestry on Citywide initiatives as they relate to Urban Forestry permitting needs, regulatory requirements, and overall improvements. This position is the primary Urban Forestry permitting and regulation standard operating procedure manager and inter-bureau liaison managing small, medium and large initiatives for the program. The incumbent will research, draft, and implement strategies, including training staff, to ensure the Urban Forestry permitting and regulation program and its staff are competent, trained, and successful in the implementation of the Tree Code. As the Urban Forestry Permitting and Regulation Coordinator II, you will: Have excellent project management skills , expertise in qualitative and quantitative methods, and a keen interest in using data to inform and make sound, equitable decisions while meeting deadlines . Have advanced communication skills - someone who can describe complex concepts in simple terms and who will be an effective ambassador for Urban Forestry, sharing information and engaging and training a wide variety of audiences. Lead development of, manage and document standard operating procedures to ensure successful and accurate implementation of the Tree Code. Develop and maintain partnerships and relationships with the public, inter-bureau liaisons, government representatives, and citywide leadership. Develop and train staff through regulatory changes, including building and overseeing implementation of workplans. Manage regulatory projects from concept to implementation and evaluation, including leading project teams. As a person, you are: A problem solver with leadership potential and a proven track record of implementing new solutions and completing projects on time; Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done; Someone who values Diversity, Equity, and Inclusion (DEI): Use DEI concepts to guide and inform your work; Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic; Dependable: Employee not only shows up for work on time every day but also produces consistent work. About Urban Forestry and Portland’s Forest: Urban Forestry's mission is to manage and ensure Portland’s urban forest infrastructure for current and future generations. Portland’s urban forest is valued at over $6 billion and comprised of over 1.2 million park trees, 218,000 street trees and 2.9 million private property trees. The Urban Forestry team is responsible for the overall management, stewardship and improvement of this essential infrastructure system. Urban Forestry’s work includes delivery of sustainable and equitable forest services to all Portlanders; establishing and enacting best management practices, plans, policies and technical standards for tree care and protection and urban forest expansion; implementing, enforcing and proposing improvements to the City’s tree regulations; providing tree maintenance services including 24/7 response to tree emergencies on City properties and public streets; tree planting and expansion of urban forest services; measurement and assessment of urban forest coverage, health and services; offering community education and stewardship programs; and oversight and support of the City’s volunteer advisory tree board. Portland is a Tree City USA for 44 years, a Tree City of the World and the Urban Forestry program is accredited by the Society of Municipal Arborists . About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability, and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply. Information Session Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Monday, April 22nd 2024, at 12pm PST Watch Zoom Meeting: https://us06web.zoom.us/rec/share/EvDPQePzamm0gQTb0Jkkd0PCac4fceS5BQryECfzXXgNqR8FAvp3h8jDOseipVqg.EO3aLtvak1ps5UW8?startTime=1713812460000 Passcode: ZQ^wB!k1 Contact Information: Hannah Zeilenga, Senior Recruiter Bureau of Human Resources Hannah.Zeilenga@PortlandOregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of and abilityto apply the principles, theories, methods and techniques of natural resources management and environmental protection as per the International Society of Arboriculture Best Management Practices; Skill in negotiating with representatives of regulatory agencies to resolve arboriculturally technical and/or compliance issues; Ability to establish and maintain effective working relationships with leadership and staff, representatives of other governmental agencies, the public, and others encountered in the course of work; Ability to analyze, interpret, explain, and train others in applying relevant laws, regulations, ordinances, policies, and procedures including City of Portland regulatory codes; Ability t o communicate clearly, logically, and persuasively, both verbally and in writing; prepare concise and comprehensive standard operating procedures, reports, correspondence, and other documents; Skill and ability to coordinate multiple priorities and projects with similar deadlines and meet those deadlines on time. Although not required, the ideal candidate may have one of the following: Certified Arborist ISA (International Society of Arborists) Credential Certification Municipal Specialist ISA Credential, or Certified Tree Risk Assessor ISA credential The Recruitment Process STEP 1: Apply online between April 15th - May 6th, 2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. Application Tips: The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on this posting. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. Step 2: Minimum Qualification Evaluation: Week of May 6th, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of May 13th, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 4: Selection (Interview): June, 2024 Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: June/July 2024 Step 6: Start Date: August, 2024 A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
At CSUN we aspire to continually grow as an inclusive, cooperative community! CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. As a leader you will have the opportunity to thrive in a community in which our leaders share common traits as identified in our Leadership Principles https://www.csun.edu/leadership-principles . If this sounds like you, you've come to the right place. Responsibilities Reporting to the President, under the administrative direction of the Senior Tribal Liaison Officer (STLO), and in alignment with the vision, mission and values of the university, the Native American Graves Protection and Repatriation Act (NAGPRA) Repatriation Coordinator manages the development and implementation of CSUN’s repatriation and compliance program under the NAGPRA and California Native American Graves Protection and Repatriation Act (CalNAGPRA). This position demonstrates the University’s commitment to a proactive, collaborative, and meaningful effort to both meet our obligations under the state and federal law and also to continue to build relationships with tribal partners that acknowledge and respects a Tribe’s sovereignty, cultural protocols, and cultural and religious practices and knowledge. Serves as the campus’s designated authority to work across the university to achieve the university’s goals pertaining to the timely and respectful consultation and repatriation of Native American ancestors and cultural items. Ensures the university is compliant with all aspects of NAGPRA, Cal NAGPRA, CSU/campus policy, as well as any other guiding policy and practices. In accomplishment of all duties, actively contributes to an engaging, productive, inclusive and welcoming environment for our Tribal partners and campus community. Leads, manages and coordinates the development and implementation of CSUN’s compliance and repatriation program; oversees processes and outcomes to ensure quality standards are met. Oversees documentation and repatriation of culturally affiliated remains and cultural items; oversees disposition of culturally unidentifiable remains; ensures compliance with all applicable laws and regulations; maintains status reports; submits and updates federal and state reports and notices. Serves as the primary point of contact for all NAGPRA and CalNAGPRA inventories and summaries and general inquiries under federal and state laws. In close coordination with the STLO and academic partners, supports the documentation of procedures for the care, management, storage and facilities of Native American ancestors and cultural items. Coordinates and consults with relevant campus departments, faculty, and staff; manages the university repatriation committee; develops and conducts university training as needed. Prepares and provides updates and routine and ad hoc reports for the President, STLO and campus leadership on progress, successes and barriers to support program goals, transparency and compliance; and the California State University and external entities as may be necessary. Works closely with the CSU NAGPRA Campus Coordinators Group. Develops and implements a robust outreach and consultation program to proactively engage Native American communities in NAGPRA and CalNAGPRA processes; develops relationships that acknowledge and respect Tribes’ sovereignty, cultural protocols, and cultural and religious practices and knowledge; represents CSUN at meetings with Tribal government officials and representatives to coordinate compliance, addresses tribal concerns, and when possible, negotiates culturally responsive resolutions; manages travel grants and campus visit-related costs for Tribal members and seeks funding for assisting Tribes with repatriation, as needed. Develops and maintains proper documentation of correspondence, consultations, loans, transfers, federal and state notices, inventories, summaries, and determinations regarding cultural affiliation, repatriation, or disposition. In close coordination with the STLO and academic partners, leads the process of documenting collection policies and procedural guidelines that operationalize compliance requirements and in alignment with our commitment to demonstrate respect and honor to our Tribal partners and for any cultural artifacts or collections in CSUN’s possession. Represents the campus as the primary contact for the NAGPRA and CalNAGPRA program; develops and maintains CSUN’s repatriation and compliance website and information resources; delivers related professional and public presentations. Develops and oversees NAGPRA and CalNAGPRA program budget and resources; identifies and applies for grants to support the program. Attends campus activities and participate in identifying, promoting and coordinating outreach opportunities that inform culturally-responsive educational frameworks that reflect and emphasize California Native Peoples and Native-Indigenous peoples of the world. Envisions and develops recommendations for the NAGPRA Repatriation Program Coordinator role as a long-term position after repatriation of currently held items is complete. As a leader, demonstrates a commitment to student success that is mission aligned with the university’s vision, values and priorities. Establishes an ethical and collegial work environment, promoting a collaborative, accountable and inclusive team. Encourages a courageous and resilient solution-oriented environment by participating in new opportunities to further the mission of the university. Participates in developing initiatives that further support the campus mission with a service-oriented and catalytic mind set. Strengthens employees by being communicative and a talent builder that develops team attributes, furthering departmental goals. Performs other duties as assigned. Minimum Qualifications: Bachelor’s Degree in Archaeology, Anthropology, Environmental Studies, Ethnic Studies, History (with a focus in California), Law, Native American Studies, Social Science, Sociology, or a related field; master’s degree preferred. At least three years of direct experience working on NAGPRA compliance may substitute a bachelor’s degree. Experiencing working with and an extensive understanding of the Native American Graves Protection and Repatriation Act (NAGPRA) (25 U.S.C. § 3001-13) legislation and its implementing regulations (43 C.F.R. § 10.1-.17) as well as CalNAGPRA legislation (AB 275). A minimum of one year of experience working effectively with Native American communities, preferably with California Native American tribes and tribal communities, including engaging in genuine tribal consultation and recognition of Tribal sovereignty. Highly skilled communication and interpersonal skills to interact with a diverse group of individuals to secure and/or provide information to clarify situations and resolve problems; to communicate clearly and professionally; and to develop and sustain collegial working relationships with individuals from diverse backgrounds and perspectives. Demonstrated commitment to diversity, equity and inclusion efforts and active engagement in promoting an inclusive culture. Preferred Qualifications: A minimum of three years of experience coordinating repatriation work. A minimum of one year of experience with collections management best practices and storage facilities. A minimum of two years of experience working with tribal nations on NAGPRA/CalNAGPRA consultation or other projects, experience with respectfully handling ancestral remains and cultural items. At least two years of experience related to working with archeological and cultural materials. Knowledge of acceptable museum practices and standards for collections care, collections management, and documentation methods for collections. Knowledge of Californian Native American Tribes both contemporary and historical - especially Fernandeño Tataviam Band of Mission Indians and the Gabrielino Tongva Indians of California. Experience and knowledge of standard archaeological field practices and documentation. Experience working with archival records and experience using museum databases. Knowledge, Skills, Abilities & Leadership Knowledge of consultation practices and processes with Native American Tribes and Native Hawaiian Organizations. Ability to navigate highly sensitive and confidential issues and to act with a high degree of cultural sensitivity. Commitment to respecting and deferring to Tribal preferences and guidance regarding the respectful handling of sensitive cultural items. Ability to use discretion and maintain confidentiality. Ability to effectively represent and coordinate organizational strategy and administrative initiatives with campus senior level management, Chancellor’s Office, and external contacts. Strong team building and leadership skills; ability and skills to organize problem-solving sessions and guide teams toward effective solutions. Strong skills in short- and long-range planning, program and project management, facilitation, and collaboration. Experience analyzing, evaluating, developing and/or improving upon administrative policies, procedures, practices, and programs. Excellent research, writing, organizational, and time management skills. Ability to establish goals, workload priorities, and to follow through to successful completion. Ability to work efficiently, accurately, and effectively on many projects simultaneously. Ability to multi-task with demanding timeframes. Demonstrated experience in analyzing and finding solutions. Ability to travel to meet with tribes, attend consultations, burials and other activities that are related to the repatriation process. Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive and collegial work environment. Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership. Lead varying initiatives through a collaborative, service-oriented and communicative approach. Demonstrated commitment to employee development, recognition, and accountability to further operational goals. Pay, Benefits, & Work Schedule Salary is commensurate with knowledge, skills, and experience. The University offers excellent fringe benefits. The anticipated HIRING RANGE: $75,000 - $85,000 per year, dependent upon qualifications and experience. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Applications received through April 2, 2024, will be considered in the initial review and review of applications will continue until position is filled. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Mar 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 19, 2024
At CSUN we aspire to continually grow as an inclusive, cooperative community! CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. As a leader you will have the opportunity to thrive in a community in which our leaders share common traits as identified in our Leadership Principles https://www.csun.edu/leadership-principles . If this sounds like you, you've come to the right place. Responsibilities Reporting to the President, under the administrative direction of the Senior Tribal Liaison Officer (STLO), and in alignment with the vision, mission and values of the university, the Native American Graves Protection and Repatriation Act (NAGPRA) Repatriation Coordinator manages the development and implementation of CSUN’s repatriation and compliance program under the NAGPRA and California Native American Graves Protection and Repatriation Act (CalNAGPRA). This position demonstrates the University’s commitment to a proactive, collaborative, and meaningful effort to both meet our obligations under the state and federal law and also to continue to build relationships with tribal partners that acknowledge and respects a Tribe’s sovereignty, cultural protocols, and cultural and religious practices and knowledge. Serves as the campus’s designated authority to work across the university to achieve the university’s goals pertaining to the timely and respectful consultation and repatriation of Native American ancestors and cultural items. Ensures the university is compliant with all aspects of NAGPRA, Cal NAGPRA, CSU/campus policy, as well as any other guiding policy and practices. In accomplishment of all duties, actively contributes to an engaging, productive, inclusive and welcoming environment for our Tribal partners and campus community. Leads, manages and coordinates the development and implementation of CSUN’s compliance and repatriation program; oversees processes and outcomes to ensure quality standards are met. Oversees documentation and repatriation of culturally affiliated remains and cultural items; oversees disposition of culturally unidentifiable remains; ensures compliance with all applicable laws and regulations; maintains status reports; submits and updates federal and state reports and notices. Serves as the primary point of contact for all NAGPRA and CalNAGPRA inventories and summaries and general inquiries under federal and state laws. In close coordination with the STLO and academic partners, supports the documentation of procedures for the care, management, storage and facilities of Native American ancestors and cultural items. Coordinates and consults with relevant campus departments, faculty, and staff; manages the university repatriation committee; develops and conducts university training as needed. Prepares and provides updates and routine and ad hoc reports for the President, STLO and campus leadership on progress, successes and barriers to support program goals, transparency and compliance; and the California State University and external entities as may be necessary. Works closely with the CSU NAGPRA Campus Coordinators Group. Develops and implements a robust outreach and consultation program to proactively engage Native American communities in NAGPRA and CalNAGPRA processes; develops relationships that acknowledge and respect Tribes’ sovereignty, cultural protocols, and cultural and religious practices and knowledge; represents CSUN at meetings with Tribal government officials and representatives to coordinate compliance, addresses tribal concerns, and when possible, negotiates culturally responsive resolutions; manages travel grants and campus visit-related costs for Tribal members and seeks funding for assisting Tribes with repatriation, as needed. Develops and maintains proper documentation of correspondence, consultations, loans, transfers, federal and state notices, inventories, summaries, and determinations regarding cultural affiliation, repatriation, or disposition. In close coordination with the STLO and academic partners, leads the process of documenting collection policies and procedural guidelines that operationalize compliance requirements and in alignment with our commitment to demonstrate respect and honor to our Tribal partners and for any cultural artifacts or collections in CSUN’s possession. Represents the campus as the primary contact for the NAGPRA and CalNAGPRA program; develops and maintains CSUN’s repatriation and compliance website and information resources; delivers related professional and public presentations. Develops and oversees NAGPRA and CalNAGPRA program budget and resources; identifies and applies for grants to support the program. Attends campus activities and participate in identifying, promoting and coordinating outreach opportunities that inform culturally-responsive educational frameworks that reflect and emphasize California Native Peoples and Native-Indigenous peoples of the world. Envisions and develops recommendations for the NAGPRA Repatriation Program Coordinator role as a long-term position after repatriation of currently held items is complete. As a leader, demonstrates a commitment to student success that is mission aligned with the university’s vision, values and priorities. Establishes an ethical and collegial work environment, promoting a collaborative, accountable and inclusive team. Encourages a courageous and resilient solution-oriented environment by participating in new opportunities to further the mission of the university. Participates in developing initiatives that further support the campus mission with a service-oriented and catalytic mind set. Strengthens employees by being communicative and a talent builder that develops team attributes, furthering departmental goals. Performs other duties as assigned. Minimum Qualifications: Bachelor’s Degree in Archaeology, Anthropology, Environmental Studies, Ethnic Studies, History (with a focus in California), Law, Native American Studies, Social Science, Sociology, or a related field; master’s degree preferred. At least three years of direct experience working on NAGPRA compliance may substitute a bachelor’s degree. Experiencing working with and an extensive understanding of the Native American Graves Protection and Repatriation Act (NAGPRA) (25 U.S.C. § 3001-13) legislation and its implementing regulations (43 C.F.R. § 10.1-.17) as well as CalNAGPRA legislation (AB 275). A minimum of one year of experience working effectively with Native American communities, preferably with California Native American tribes and tribal communities, including engaging in genuine tribal consultation and recognition of Tribal sovereignty. Highly skilled communication and interpersonal skills to interact with a diverse group of individuals to secure and/or provide information to clarify situations and resolve problems; to communicate clearly and professionally; and to develop and sustain collegial working relationships with individuals from diverse backgrounds and perspectives. Demonstrated commitment to diversity, equity and inclusion efforts and active engagement in promoting an inclusive culture. Preferred Qualifications: A minimum of three years of experience coordinating repatriation work. A minimum of one year of experience with collections management best practices and storage facilities. A minimum of two years of experience working with tribal nations on NAGPRA/CalNAGPRA consultation or other projects, experience with respectfully handling ancestral remains and cultural items. At least two years of experience related to working with archeological and cultural materials. Knowledge of acceptable museum practices and standards for collections care, collections management, and documentation methods for collections. Knowledge of Californian Native American Tribes both contemporary and historical - especially Fernandeño Tataviam Band of Mission Indians and the Gabrielino Tongva Indians of California. Experience and knowledge of standard archaeological field practices and documentation. Experience working with archival records and experience using museum databases. Knowledge, Skills, Abilities & Leadership Knowledge of consultation practices and processes with Native American Tribes and Native Hawaiian Organizations. Ability to navigate highly sensitive and confidential issues and to act with a high degree of cultural sensitivity. Commitment to respecting and deferring to Tribal preferences and guidance regarding the respectful handling of sensitive cultural items. Ability to use discretion and maintain confidentiality. Ability to effectively represent and coordinate organizational strategy and administrative initiatives with campus senior level management, Chancellor’s Office, and external contacts. Strong team building and leadership skills; ability and skills to organize problem-solving sessions and guide teams toward effective solutions. Strong skills in short- and long-range planning, program and project management, facilitation, and collaboration. Experience analyzing, evaluating, developing and/or improving upon administrative policies, procedures, practices, and programs. Excellent research, writing, organizational, and time management skills. Ability to establish goals, workload priorities, and to follow through to successful completion. Ability to work efficiently, accurately, and effectively on many projects simultaneously. Ability to multi-task with demanding timeframes. Demonstrated experience in analyzing and finding solutions. Ability to travel to meet with tribes, attend consultations, burials and other activities that are related to the repatriation process. Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive and collegial work environment. Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership. Lead varying initiatives through a collaborative, service-oriented and communicative approach. Demonstrated commitment to employee development, recognition, and accountability to further operational goals. Pay, Benefits, & Work Schedule Salary is commensurate with knowledge, skills, and experience. The University offers excellent fringe benefits. The anticipated HIRING RANGE: $75,000 - $85,000 per year, dependent upon qualifications and experience. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Applications received through April 2, 2024, will be considered in the initial review and review of applications will continue until position is filled. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Mar 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Admissions Lead Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department School of Nursing in the College of Health & Social Sciences (CHSS Appointment Type This is a one-year probationary position. Time Base Full-Time (FTE 1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,226.00 - $5,501.00 per month ($62,712 to $66,012 annually) Salary is commensurate with experience. Position Summary The incumbent in this position reports to the Director of the School of Nursing Program and is responsible for a wide scope of administrative duties involving personnel/hiring, budget operations, scheduling, communicating with the Board of Registered Nurses (BRN), and the day-to-day office administration. This position is the primary contact in these areas and acts as a liaison for the School of Nursing working with the College Office, ORSP, CEL, Board of Registered Nurses (BRN), College of San Mateo and all other entities on campus and external to campus. The incumbent in this position will work closely with the former AOC to be thoroughly trained in the full scope of this position's responsibilities. Position Information Admissions Leadership, Management and Evaluation Reporting to the School of Nursing Director under minimal supervision, the incumbent will: Manage admissions operations for nursing programs by proving leadership to temporary staff and assistants including oversight for regarding admissions to better respond to prospective students, and processing, screening, and reviewing applications for the Nursing Admission Committee. Collaborate with the Nursing Admissions Committee to develop application materials; troubleshoot and resolve applicant grievances, forwarding to Committee Chair as appropriate. Communicate with relevant offices within the university (including Registrar, CHSS Student Resource Center, Division of Graduate Studies, Office of Undergraduate Admissions, etc.) to help ensure admissions functions effectively and students receive necessary information on and are aware of services. Communicate effectively with management, students, faculty, and other School of Nursing stakeholders in both oral and written forms. - Provide leadership and training to temporary staff and assistants regarding answering admissions inquiries and reviewing applications. Outreach/Recruitment and Audience Development The incumbent will offer student services such as: Coordinating Information Sessions and speaking at University events, advising prospective students, campus colleagues and the general public regarding nursing admission requirements, procedures and prerequisite course equivalencies. Offer nursing program and admissions information at area hospitals, community colleges, and university events. Student Services Oversight for organizing and tracking internal student records, facilitating the coordination of student orientation and nursing pinning ceremony. Analyze and compile enrollment data for reporting to the school's accrediting organizations (BRN, AACN). Provide administrative support to nursing students and alumni when they apply for nursing licenses in other states or countries. - Provide administrative support to faculty regarding student enrollment. At All Times Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe practices for oneself, others, and the office environment. Other Duties as Assigned Minimum Qualifications General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Preferred Qualifications • Ability to determine and address potential barriers, identify required resources, process steps, milestones, and adjust action plans. • Ability to determine and address potential barriers, identify required resources, process steps and milestones, and adjust action plans to improve business process and operational effectiveness when possible. • Working knowledge of Liaison International based or similar software and Campus Solutions. • Remain current with best practices in recruitment and admissions and internal university initiatives through professional development and active participation in committees and university-wide meetings. • Possess knowledge of Title 5 CSU mandates. • Develop and maintain collaborative relationships with academic units and other relevant offices within the university (including Registrar, CHSS Student Resource Center, Division of Graduate Studies, Office of Position Description October 2017 Undergraduate Admissions, etc.) to help ensure admissions functions effectively and students receive necessary information and are aware of services. • Communicate Effectively with management students, faculty, and other School of Nursing stakeholders in both oral and written forms. Core Competencies - embody the following competencies: • Bias toward collaboration and teamwork. • Effective communication across a variety of venues. • Customer/Client Focus with an emphasis in problem solving and resolution. • Personal effectiveness and credibility as demonstrated by Interpersonal and professional confidence. • Diversity and Inclusion. Environment and/or Physical Requirements and/or Special Working Conditions: Complexity and volume of multiple work assignments and short/long term projects in busy office with continual interruptions. Willing to work additional hours to complete projects/assignments to meet critical deadlines. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 24 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Admissions Lead Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department School of Nursing in the College of Health & Social Sciences (CHSS Appointment Type This is a one-year probationary position. Time Base Full-Time (FTE 1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,226.00 - $5,501.00 per month ($62,712 to $66,012 annually) Salary is commensurate with experience. Position Summary The incumbent in this position reports to the Director of the School of Nursing Program and is responsible for a wide scope of administrative duties involving personnel/hiring, budget operations, scheduling, communicating with the Board of Registered Nurses (BRN), and the day-to-day office administration. This position is the primary contact in these areas and acts as a liaison for the School of Nursing working with the College Office, ORSP, CEL, Board of Registered Nurses (BRN), College of San Mateo and all other entities on campus and external to campus. The incumbent in this position will work closely with the former AOC to be thoroughly trained in the full scope of this position's responsibilities. Position Information Admissions Leadership, Management and Evaluation Reporting to the School of Nursing Director under minimal supervision, the incumbent will: Manage admissions operations for nursing programs by proving leadership to temporary staff and assistants including oversight for regarding admissions to better respond to prospective students, and processing, screening, and reviewing applications for the Nursing Admission Committee. Collaborate with the Nursing Admissions Committee to develop application materials; troubleshoot and resolve applicant grievances, forwarding to Committee Chair as appropriate. Communicate with relevant offices within the university (including Registrar, CHSS Student Resource Center, Division of Graduate Studies, Office of Undergraduate Admissions, etc.) to help ensure admissions functions effectively and students receive necessary information on and are aware of services. Communicate effectively with management, students, faculty, and other School of Nursing stakeholders in both oral and written forms. - Provide leadership and training to temporary staff and assistants regarding answering admissions inquiries and reviewing applications. Outreach/Recruitment and Audience Development The incumbent will offer student services such as: Coordinating Information Sessions and speaking at University events, advising prospective students, campus colleagues and the general public regarding nursing admission requirements, procedures and prerequisite course equivalencies. Offer nursing program and admissions information at area hospitals, community colleges, and university events. Student Services Oversight for organizing and tracking internal student records, facilitating the coordination of student orientation and nursing pinning ceremony. Analyze and compile enrollment data for reporting to the school's accrediting organizations (BRN, AACN). Provide administrative support to nursing students and alumni when they apply for nursing licenses in other states or countries. - Provide administrative support to faculty regarding student enrollment. At All Times Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe practices for oneself, others, and the office environment. Other Duties as Assigned Minimum Qualifications General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Preferred Qualifications • Ability to determine and address potential barriers, identify required resources, process steps, milestones, and adjust action plans. • Ability to determine and address potential barriers, identify required resources, process steps and milestones, and adjust action plans to improve business process and operational effectiveness when possible. • Working knowledge of Liaison International based or similar software and Campus Solutions. • Remain current with best practices in recruitment and admissions and internal university initiatives through professional development and active participation in committees and university-wide meetings. • Possess knowledge of Title 5 CSU mandates. • Develop and maintain collaborative relationships with academic units and other relevant offices within the university (including Registrar, CHSS Student Resource Center, Division of Graduate Studies, Office of Position Description October 2017 Undergraduate Admissions, etc.) to help ensure admissions functions effectively and students receive necessary information and are aware of services. • Communicate Effectively with management students, faculty, and other School of Nursing stakeholders in both oral and written forms. Core Competencies - embody the following competencies: • Bias toward collaboration and teamwork. • Effective communication across a variety of venues. • Customer/Client Focus with an emphasis in problem solving and resolution. • Personal effectiveness and credibility as demonstrated by Interpersonal and professional confidence. • Diversity and Inclusion. Environment and/or Physical Requirements and/or Special Working Conditions: Complexity and volume of multiple work assignments and short/long term projects in busy office with continual interruptions. Willing to work additional hours to complete projects/assignments to meet critical deadlines. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 24 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Systemwide Talent Acquisition . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $10,834 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director, Systemwide Talent Acquisition to be responsible for managing, leading, coordinating and leveraging CSU talent acquisition policies, programs, and strategies in support of talent acquisition and retention efforts, in collaboration with the 23 CSU campuses and the Chancellor’s Office. This position will also work closely with the other systemwide HR and communications teams to promote and implement best practices for talent acquisition as well as exploring opportunities for improving effectiveness and efficiency in talent acquisition across the CSU. Responsibilities Under the general direction of the Associate Vice Chancellor & Chief of Staff for Human Resources , the Assistant Director, Systemwide Talent Acquisition will: -Manage, coordinate and integrate various strategic talent acquisition efforts such as hiring, employee onboarding, and employee engagement across the CSU system. -Work closely with other systemwide teams to identify, define and monitor systemwide talent acquisition metrics and create, design and implement strategies that drive positive outcomes. -Provide consulting support, expertise, and assistance to campuses and internal HR partners in the areas of recruitment, retention, and other relevant talent acquisition strategies. -Create and develop marketing strategies for the CSU as an employer of choice. -Leverage existing CHRS recruiting solutions and work closely with CHRS recruiting team to design and implement a governance structure that will help provide leadership and strategic support for a HRIS shared services sourcing model. -Develop effective and long-term talent acquisition strategies for CSU at the system level. -Partner and coordinate with the campuses to attend career, college fairs, and conferences or similar events as an exhibitor to recruit for the whole system. -Provide consulting support, expertise, and assistance in searches/recruitments for hard to fill positions system wide. -Plan and create procedures for improving the candidate's experience. -Explore opportunities for other recruiting models for CSU including marketing activities, sourcing channels and/or recruitment strategies. -Manage and organize systemwide events related to talent acquisition and recruitment, including affinity group calls and the systemwide Talent Acquisition Conference. -Explore other opportunities to reduce recruitment costs across CSU, such as conducting executive searches internally, and allowing dual appointments for existing employees. -Develop, recommend and implement systemwide guidelines, policies, and procedures to promote systemwide consistency and compliance as it pertains to Talent Acquisition. This includes maintaining contractual partnerships that provide recruitment tools, solutions and training. Qualifications This position requires: -Bachelor's degree in organizational development, Human Resources or Industrial Psychology or equivalent combination of education and experience; and a minimum of at least 8 or more years of experience in leading talent acquisition initiatives to include but not limited to: experience with full service recruiting and sourcing; consultation, management and administration of talent acquisition and staffing experience, managing and leading teams, and developing talent acquisition/HR guidelines, policies and procedures is required. -Experience managing recruitments and staffing, knowledge creating and developing recruitment strategies, screening applicant resumes for qualifications, consulting and advising department managers regarding recruitment processes, plan and strategies, interviewing techniques, and advising on recruitment policies and procedures. -Experience developing and implementing guidelines, policies and procedures as it relates to HR/talent acquisition. -Demonstrated experience with creative methods of sourcing candidates. -Strong project management skills and experience managing and leading teams. -Knowledge of and ability to attend job fairs, networking events and other functions to recruit individuals. -Experience managing program(s) preferably in a Human Resources environment. -Ability to multi-task, juggle many competing priorities, and excellent follow through skills. -Highly organized, pro-active, self-starter, attention to detail. -Ability to set direction and deliver practical business solutions. -Strong analytical skills to achieve results with accuracy and precision. Excellent written, verbal and interpersonal communication skills. -Effective presentation skills. -Ability to effectively communicate and interact with CSU leadership. -Excellent people skills and customer service orientation. -Strong leader with the ability to interact with and influence others effectively. -Ability to learn, independently interpret and apply a wide variety of complex policies and procedures. -Independently applies good judgment to solve problems and developing practicable and thorough solutions. -Thorough knowledge and deep understanding of current talent acquisition trends and best practices. -Authentic leader with a strong belief in workplace diversity, equity and inclusion. -Proven track record of initiating change through collaboration. -Knowledge and experience with Microsoft Suite to include proficiency in Microsoft Word, Excel, PowerPoint, Outlook, etc. Preferred Qualifications -CSU or higher education experience working in a collective bargaining environment is highly preferred. -Knowledge of CSU bargaining agreements, policies and procedures is preferred. -Experience with HR/recruiting systems (i.e., PageUp, PeopleSoft, etc) is highly preferred. -Internet knowledge and familiarity with database management systems is preferred. Application Period Priority consideration will be given to candidates who apply by January 5 , 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Dec 04 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Systemwide Talent Acquisition . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $10,834 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director, Systemwide Talent Acquisition to be responsible for managing, leading, coordinating and leveraging CSU talent acquisition policies, programs, and strategies in support of talent acquisition and retention efforts, in collaboration with the 23 CSU campuses and the Chancellor’s Office. This position will also work closely with the other systemwide HR and communications teams to promote and implement best practices for talent acquisition as well as exploring opportunities for improving effectiveness and efficiency in talent acquisition across the CSU. Responsibilities Under the general direction of the Associate Vice Chancellor & Chief of Staff for Human Resources , the Assistant Director, Systemwide Talent Acquisition will: -Manage, coordinate and integrate various strategic talent acquisition efforts such as hiring, employee onboarding, and employee engagement across the CSU system. -Work closely with other systemwide teams to identify, define and monitor systemwide talent acquisition metrics and create, design and implement strategies that drive positive outcomes. -Provide consulting support, expertise, and assistance to campuses and internal HR partners in the areas of recruitment, retention, and other relevant talent acquisition strategies. -Create and develop marketing strategies for the CSU as an employer of choice. -Leverage existing CHRS recruiting solutions and work closely with CHRS recruiting team to design and implement a governance structure that will help provide leadership and strategic support for a HRIS shared services sourcing model. -Develop effective and long-term talent acquisition strategies for CSU at the system level. -Partner and coordinate with the campuses to attend career, college fairs, and conferences or similar events as an exhibitor to recruit for the whole system. -Provide consulting support, expertise, and assistance in searches/recruitments for hard to fill positions system wide. -Plan and create procedures for improving the candidate's experience. -Explore opportunities for other recruiting models for CSU including marketing activities, sourcing channels and/or recruitment strategies. -Manage and organize systemwide events related to talent acquisition and recruitment, including affinity group calls and the systemwide Talent Acquisition Conference. -Explore other opportunities to reduce recruitment costs across CSU, such as conducting executive searches internally, and allowing dual appointments for existing employees. -Develop, recommend and implement systemwide guidelines, policies, and procedures to promote systemwide consistency and compliance as it pertains to Talent Acquisition. This includes maintaining contractual partnerships that provide recruitment tools, solutions and training. Qualifications This position requires: -Bachelor's degree in organizational development, Human Resources or Industrial Psychology or equivalent combination of education and experience; and a minimum of at least 8 or more years of experience in leading talent acquisition initiatives to include but not limited to: experience with full service recruiting and sourcing; consultation, management and administration of talent acquisition and staffing experience, managing and leading teams, and developing talent acquisition/HR guidelines, policies and procedures is required. -Experience managing recruitments and staffing, knowledge creating and developing recruitment strategies, screening applicant resumes for qualifications, consulting and advising department managers regarding recruitment processes, plan and strategies, interviewing techniques, and advising on recruitment policies and procedures. -Experience developing and implementing guidelines, policies and procedures as it relates to HR/talent acquisition. -Demonstrated experience with creative methods of sourcing candidates. -Strong project management skills and experience managing and leading teams. -Knowledge of and ability to attend job fairs, networking events and other functions to recruit individuals. -Experience managing program(s) preferably in a Human Resources environment. -Ability to multi-task, juggle many competing priorities, and excellent follow through skills. -Highly organized, pro-active, self-starter, attention to detail. -Ability to set direction and deliver practical business solutions. -Strong analytical skills to achieve results with accuracy and precision. Excellent written, verbal and interpersonal communication skills. -Effective presentation skills. -Ability to effectively communicate and interact with CSU leadership. -Excellent people skills and customer service orientation. -Strong leader with the ability to interact with and influence others effectively. -Ability to learn, independently interpret and apply a wide variety of complex policies and procedures. -Independently applies good judgment to solve problems and developing practicable and thorough solutions. -Thorough knowledge and deep understanding of current talent acquisition trends and best practices. -Authentic leader with a strong belief in workplace diversity, equity and inclusion. -Proven track record of initiating change through collaboration. -Knowledge and experience with Microsoft Suite to include proficiency in Microsoft Word, Excel, PowerPoint, Outlook, etc. Preferred Qualifications -CSU or higher education experience working in a collective bargaining environment is highly preferred. -Knowledge of CSU bargaining agreements, policies and procedures is preferred. -Experience with HR/recruiting systems (i.e., PageUp, PeopleSoft, etc) is highly preferred. -Internet knowledge and familiarity with database management systems is preferred. Application Period Priority consideration will be given to candidates who apply by January 5 , 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Dec 04 2023 Pacific Standard Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Long Term Temporary - One Year Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/ Specialist Anticipated Hiring Amount: $5,273 - $6,200 per month Work Hours : Monday - Friday 8:00 am-5:00 pm THE DEPARTMENT The Office of Student Systems and Operations (SSO) was farmed to provide ongoing coordination and continuity between Enrollment Management & Services (EM&S) and the University's central enterprise systems support teams. SSO supports EM&S administrative offices, academic departments, faculty, staff, and students in their use of PeopleSoft Campus Solutions and related student systems. SSO objectives are to maximize the benefits of PeopleSoft; interact with the university's Division of Information Technology and other central systems support organizations; advise and alert other administrative areas on potential impacts; coordinate system usage and changes; manage system upgrades; and create, support, and maintain EM&S ancillary systems. This position will work in SSO supporting the operations of the Registrar's Office, which is responsible for the security, integrity, and accuracy of academic records, degree progress and evaluation services, and the coordination and implementation of academic policies and procedures with academic departments and colleges. DUTIES AND RESPONSIBILITIES Project Specialist Support EM&S to implement policies and procedures from the CSU Chancellor's Office and the University. Assists in determining the scope of work required for assigned projects. Facilitates the management of major processes of the Registrar's Office at the direction of the SSO Director. Designs automation conducts testing and leads cross-functional teams. Facilitate workflow and the efficient use of time and effort by establishing processes, guidelines, and rules related to operations or services in the Registrar's Office, including the creation, revision, and distribution of policies and procedures business process guides (BPGs) and assisting staff, students, and faculty with questions on policies and procedures. Maintains the integrity of academic records contained in various databases, changing, correcting, or modifying that information accurately and in compliance with academic regulations, correctly interpreting that information and explaining it to students, staff, and faculty, as needed, and reviewing reports to identify errors. Collaborates closely with all EM&S Departments and the Office of Student Success to ensure seamless coordination of the Registrar's activities and projects to support our students. Effective communication with the EM&S Departments and the Office of Student Success to facilitate seamless registration and graduation in order to enhance retention efforts and promotes overall academic success of our students. Student Records/Academic Advising/Campus Community Module Subject Matter Expert Provide functional support for the Student Records/Academic Advising/Campus Community modules in the PeopleSoft Campus Solutions system. Provide daily functional support for users of our student administration systems including (but not limited to): CMS PeopleSoft Campus Solutions, OnBase, and other related systems. Responsible for leading, developing, coordinating, documenting, and implementing comprehensive business process reviews which are complex in nature for the Registrar's Office that have significant impact for internal and external constituencies Responsible for the development, monitoring, and execution of project plans in support of student records/academic advising/campus community module functionality. Coordinates and oversees online system functionality in support of enrollment, graduation, batch discontinuation, term activation, advising holds, and related functions. This includes campus and external systems such as National Student Clearinghouse and coordination with the various external parties. Coordinates the annual cycle start-up. Maintains Cross Modular plans including but not limited to: Monthly Processing Plans, Grading Cycle Plan, Testing Plan, Census Plan, End of term Close-out Plan. Directs and coordinates system priorities with documentation trainer to create and maintain business process guides, end user training guides, and end user training curriculum. Assists in the execution of the training curriculum. Review, research, and resolve complex student data problems, student account issues pertaining to, but not limited to collaboration on processes related to petitions, duplicate IDs, transfer credit, and test scores. Works with the Registrar's Office to automate processes and internal and external reporting. Perform ad hoc queries and generate statistical information from PeopleSoft and data warehouse using, PS Query, SQL Plus and/or data retrieval tools for trend analysis, enrollment projections, decision making, fund utilization, retention, and enrollment management. Provide managers and staff with effective tools and ongoing information to monitor workload and complete processing by assigned deadlines; provide baseline and completion measures to determine unit efficiency and productivity. Policy and Compliance Supports the management team taking ad hoc responsibilities to support the development of the office policies, procedures, and short-and long-term operational goals. Assists in reviewing and updating academic policies and procedures. Provides support to the management team to coordinate communication plans and outreach efforts, including proofing and publishing academic dates and deadlines. Monitors the processing calendar to ensure accurate setup in PeopleSoft and processes are running accurately and timely and helps the operation unit to identify areas of improvement and make necessary recommendations and changes. Collaborates with various campus constituents on improving the processes and procedures for the Registrar's Office and EM&S, ensures the accuracy and efficiency of the office, maintains the integrity of student records, and helps to promote a positive work environment for the office staff. Process Calendar Coordinator Maintain centralized process calendar, primarily responsible for the Student Records, Academic Advising, and Campus Community modules. Utilize Asana and other systems for tracking assigned processes, jobsets, communications, and other tasks. Collaborate with other system analysts to ensure timely and coordinated processes throughout the academic year. Work with technical team to ensure processes and jobs in PeopleSoft and other systems are properly scheduled and monitored. Lead/Mentor Junior Staff Lead work assignments and provide direction to ongoing regular administrative, technical, or professional staff. Lead work direction includes: evaluating and setting work priorities; scheduling and assigning work; reviewing work against standards and providing performance feedback; and determining training needs and training staff. Coordinate with the Director on project assignments. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four (4) years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Experience working with computerized student information systems is required. Working knowledge of the PeopleSoft student information system is preferred. Minimum of three to five years of project management experience and knowledge of change management protocols required, preferably in a student-centered Higher Education environment. Student records, policies, and procedures, and/or registrar experience or equivalent combination of education and experience required. Excellent analytical, critical thinking, and problem-solving skills, strong attention to detail required. Ability to manage multiple priorities and manage time effectively required. Experience administering complex processes and making independent decisions is required. Ability to work effectively as part of a team and collegially with staff, faculty, and administration. The ability to prioritize work duties when faced with interruptions, distractions, and fluctuating workload. Excellent verbal and written communication skills as well as the ability to acquire knowledge of the campus procedures and activities and the overall organization are required. Working knowledge of software packages such as Microsoft Office Experience working with Title V requirements, university policies, and procedures. Ability to work independently, use independent judgment, set individual deadlines, and complete projects/tasks. Strong organizational skills, interpersonal and communication skills. Strong technical ability to learn university systems. Establish and maintain cooperative working relationships with faculty, CSU administrators, students. Out-of-State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . CSU Classification This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $5,273 and maximum $9,537 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page. Advertised: Apr 30 2024 Pacific Daylight Time Applications close: May 14 2024 Pacific Daylight Time Closing Date/Time:
May 01, 2024
Type of Appointment : Full-Time, Long Term Temporary - One Year Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/ Specialist Anticipated Hiring Amount: $5,273 - $6,200 per month Work Hours : Monday - Friday 8:00 am-5:00 pm THE DEPARTMENT The Office of Student Systems and Operations (SSO) was farmed to provide ongoing coordination and continuity between Enrollment Management & Services (EM&S) and the University's central enterprise systems support teams. SSO supports EM&S administrative offices, academic departments, faculty, staff, and students in their use of PeopleSoft Campus Solutions and related student systems. SSO objectives are to maximize the benefits of PeopleSoft; interact with the university's Division of Information Technology and other central systems support organizations; advise and alert other administrative areas on potential impacts; coordinate system usage and changes; manage system upgrades; and create, support, and maintain EM&S ancillary systems. This position will work in SSO supporting the operations of the Registrar's Office, which is responsible for the security, integrity, and accuracy of academic records, degree progress and evaluation services, and the coordination and implementation of academic policies and procedures with academic departments and colleges. DUTIES AND RESPONSIBILITIES Project Specialist Support EM&S to implement policies and procedures from the CSU Chancellor's Office and the University. Assists in determining the scope of work required for assigned projects. Facilitates the management of major processes of the Registrar's Office at the direction of the SSO Director. Designs automation conducts testing and leads cross-functional teams. Facilitate workflow and the efficient use of time and effort by establishing processes, guidelines, and rules related to operations or services in the Registrar's Office, including the creation, revision, and distribution of policies and procedures business process guides (BPGs) and assisting staff, students, and faculty with questions on policies and procedures. Maintains the integrity of academic records contained in various databases, changing, correcting, or modifying that information accurately and in compliance with academic regulations, correctly interpreting that information and explaining it to students, staff, and faculty, as needed, and reviewing reports to identify errors. Collaborates closely with all EM&S Departments and the Office of Student Success to ensure seamless coordination of the Registrar's activities and projects to support our students. Effective communication with the EM&S Departments and the Office of Student Success to facilitate seamless registration and graduation in order to enhance retention efforts and promotes overall academic success of our students. Student Records/Academic Advising/Campus Community Module Subject Matter Expert Provide functional support for the Student Records/Academic Advising/Campus Community modules in the PeopleSoft Campus Solutions system. Provide daily functional support for users of our student administration systems including (but not limited to): CMS PeopleSoft Campus Solutions, OnBase, and other related systems. Responsible for leading, developing, coordinating, documenting, and implementing comprehensive business process reviews which are complex in nature for the Registrar's Office that have significant impact for internal and external constituencies Responsible for the development, monitoring, and execution of project plans in support of student records/academic advising/campus community module functionality. Coordinates and oversees online system functionality in support of enrollment, graduation, batch discontinuation, term activation, advising holds, and related functions. This includes campus and external systems such as National Student Clearinghouse and coordination with the various external parties. Coordinates the annual cycle start-up. Maintains Cross Modular plans including but not limited to: Monthly Processing Plans, Grading Cycle Plan, Testing Plan, Census Plan, End of term Close-out Plan. Directs and coordinates system priorities with documentation trainer to create and maintain business process guides, end user training guides, and end user training curriculum. Assists in the execution of the training curriculum. Review, research, and resolve complex student data problems, student account issues pertaining to, but not limited to collaboration on processes related to petitions, duplicate IDs, transfer credit, and test scores. Works with the Registrar's Office to automate processes and internal and external reporting. Perform ad hoc queries and generate statistical information from PeopleSoft and data warehouse using, PS Query, SQL Plus and/or data retrieval tools for trend analysis, enrollment projections, decision making, fund utilization, retention, and enrollment management. Provide managers and staff with effective tools and ongoing information to monitor workload and complete processing by assigned deadlines; provide baseline and completion measures to determine unit efficiency and productivity. Policy and Compliance Supports the management team taking ad hoc responsibilities to support the development of the office policies, procedures, and short-and long-term operational goals. Assists in reviewing and updating academic policies and procedures. Provides support to the management team to coordinate communication plans and outreach efforts, including proofing and publishing academic dates and deadlines. Monitors the processing calendar to ensure accurate setup in PeopleSoft and processes are running accurately and timely and helps the operation unit to identify areas of improvement and make necessary recommendations and changes. Collaborates with various campus constituents on improving the processes and procedures for the Registrar's Office and EM&S, ensures the accuracy and efficiency of the office, maintains the integrity of student records, and helps to promote a positive work environment for the office staff. Process Calendar Coordinator Maintain centralized process calendar, primarily responsible for the Student Records, Academic Advising, and Campus Community modules. Utilize Asana and other systems for tracking assigned processes, jobsets, communications, and other tasks. Collaborate with other system analysts to ensure timely and coordinated processes throughout the academic year. Work with technical team to ensure processes and jobs in PeopleSoft and other systems are properly scheduled and monitored. Lead/Mentor Junior Staff Lead work assignments and provide direction to ongoing regular administrative, technical, or professional staff. Lead work direction includes: evaluating and setting work priorities; scheduling and assigning work; reviewing work against standards and providing performance feedback; and determining training needs and training staff. Coordinate with the Director on project assignments. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four (4) years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Experience working with computerized student information systems is required. Working knowledge of the PeopleSoft student information system is preferred. Minimum of three to five years of project management experience and knowledge of change management protocols required, preferably in a student-centered Higher Education environment. Student records, policies, and procedures, and/or registrar experience or equivalent combination of education and experience required. Excellent analytical, critical thinking, and problem-solving skills, strong attention to detail required. Ability to manage multiple priorities and manage time effectively required. Experience administering complex processes and making independent decisions is required. Ability to work effectively as part of a team and collegially with staff, faculty, and administration. The ability to prioritize work duties when faced with interruptions, distractions, and fluctuating workload. Excellent verbal and written communication skills as well as the ability to acquire knowledge of the campus procedures and activities and the overall organization are required. Working knowledge of software packages such as Microsoft Office Experience working with Title V requirements, university policies, and procedures. Ability to work independently, use independent judgment, set individual deadlines, and complete projects/tasks. Strong organizational skills, interpersonal and communication skills. Strong technical ability to learn university systems. Establish and maintain cooperative working relationships with faculty, CSU administrators, students. Out-of-State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . CSU Classification This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $5,273 and maximum $9,537 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page. Advertised: Apr 30 2024 Pacific Daylight Time Applications close: May 14 2024 Pacific Daylight Time Closing Date/Time:
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Capital Project Management, Contracts, Distributed Energy Resources and Storage, Environmental, Safety, and System Operations. Capital Project Management The focus and priority of this position will be to perform complex professional project management work to support the successful completion of over $300 million in near-term capital improvement program projects to support electric utility load growth. The position is assigned to the customer development and project management unit which manages, plans, and oversees the development and implementation of the capital improvement program. This position will report to the Principal Electric Utility Engineer overseeing the System Expansion Program and will work collaboratively on the management of these critical projects. The individual will perform and manage the work related to planning, design, construction, operations, and maintenance of utility projects, including receiving stations, substations, electric transmission and distribution facilities, and other electrical infrastructure. The incumbent is expected to manage consultants and directly administer public works contracts. Experience in electric utility engineering, utility asset management, GIS and work order management system is desirable. Distinguishing Characteristics/Experience: Direct knowledge in managing, planning, and overseeing the development and implementation of Capital Improvement Program(s) (CIP). Ability to provide extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support. Experience in management, engineering, financial, high-level administrative planning and analysis, and/or project management experience. Contracts Portfolio The focus and priority of this position will be to perform complex professional work to support the development and management of SVP’s contracts portfolio. SVP’s operation requires hundreds of unique contracts including specialized services agreements, leases, agreements with customers for substation construction, funding and deposits, public works contracts, license agreements, power purchase and resource adequacy agreements, as well as other unique agreements. The position is assigned to the Business Services Division. The incumbent will both lead staff supporting contracts functions and have direct involvement in negotiating and reviewing contracts. Experience in utility contracts is desirable. Distinguishing Characteristics/Experience: Direct knowledge and experience in contracts review, negotiating, and management for a variety of contract types. Ability to providing extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support Experience in managing and assigning work to administrative and clerical staff. Distributed Energy Resources , Renewable Energy and Power Purchase Contracts This position develops and implements cutting edge programs entailing distributed and renewable generation, energy storage, demand response, and microgrids. Incumbents perform professional level, individual work in project development. Duties may include supervising and participating in the conduct of studies and surveys, data interpretation, forecasting, commodity purchasing, contract negotiation, pricing/rate making, engineering studies, development of policies and procedures, evaluating regulatory and legislative initiatives, preparing, reviewing, and managing budgets and operations. Commodity purchasing and contract negotiation may include evaluation and development of strategies for electricity generation, both distributed and utility scale. Incumbents may supervise management and non-management staff and act as project team leaders and manage programs and projects. Project management responsibilities include preparing RFPs, evaluating proposals, and managing contractors and consultants. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to Management and Staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years' experience leading, supervising, managing, and coordinating work including but not limited to, customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson, ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Other Requirements: Must be able to perform all of the essential functions of the job assignment. Incumbents may be subject to initial and periodic comprehensive background checks. May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on September 18, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Capital Project Management, Contracts, Distributed Energy Resources and Storage, Environmental, Safety, and System Operations. Capital Project Management The focus and priority of this position will be to perform complex professional project management work to support the successful completion of over $300 million in near-term capital improvement program projects to support electric utility load growth. The position is assigned to the customer development and project management unit which manages, plans, and oversees the development and implementation of the capital improvement program. This position will report to the Principal Electric Utility Engineer overseeing the System Expansion Program and will work collaboratively on the management of these critical projects. The individual will perform and manage the work related to planning, design, construction, operations, and maintenance of utility projects, including receiving stations, substations, electric transmission and distribution facilities, and other electrical infrastructure. The incumbent is expected to manage consultants and directly administer public works contracts. Experience in electric utility engineering, utility asset management, GIS and work order management system is desirable. Distinguishing Characteristics/Experience: Direct knowledge in managing, planning, and overseeing the development and implementation of Capital Improvement Program(s) (CIP). Ability to provide extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support. Experience in management, engineering, financial, high-level administrative planning and analysis, and/or project management experience. Contracts Portfolio The focus and priority of this position will be to perform complex professional work to support the development and management of SVP’s contracts portfolio. SVP’s operation requires hundreds of unique contracts including specialized services agreements, leases, agreements with customers for substation construction, funding and deposits, public works contracts, license agreements, power purchase and resource adequacy agreements, as well as other unique agreements. The position is assigned to the Business Services Division. The incumbent will both lead staff supporting contracts functions and have direct involvement in negotiating and reviewing contracts. Experience in utility contracts is desirable. Distinguishing Characteristics/Experience: Direct knowledge and experience in contracts review, negotiating, and management for a variety of contract types. Ability to providing extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support Experience in managing and assigning work to administrative and clerical staff. Distributed Energy Resources , Renewable Energy and Power Purchase Contracts This position develops and implements cutting edge programs entailing distributed and renewable generation, energy storage, demand response, and microgrids. Incumbents perform professional level, individual work in project development. Duties may include supervising and participating in the conduct of studies and surveys, data interpretation, forecasting, commodity purchasing, contract negotiation, pricing/rate making, engineering studies, development of policies and procedures, evaluating regulatory and legislative initiatives, preparing, reviewing, and managing budgets and operations. Commodity purchasing and contract negotiation may include evaluation and development of strategies for electricity generation, both distributed and utility scale. Incumbents may supervise management and non-management staff and act as project team leaders and manage programs and projects. Project management responsibilities include preparing RFPs, evaluating proposals, and managing contractors and consultants. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to Management and Staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years' experience leading, supervising, managing, and coordinating work including but not limited to, customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson, ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Other Requirements: Must be able to perform all of the essential functions of the job assignment. Incumbents may be subject to initial and periodic comprehensive background checks. May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on September 18, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Analyst/ Programmer Anticipated Hiring Amount: $4,912 - $6,200 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT Enrollment Management & Services (EM&S) advances the educational mission of the University by providing leadership for the University's enrollment planning and management efforts. The department is responsible for providing comprehensive services and programs that promote the recruitment, matriculation, financial support and academic success of students. Specific responsibilities include: enrollment management and providing associated services to a variety of stakeholders utilizing the PeopleSoft enterprise system, supplemental software applications, and comprehensive reporting systems which support the enrollment planning process with critical data for student, academic, and financial planning. The Office of Student Systems and Operations (SSO) was formed to provide ongoing coordination and continuity between Enrollment Management & Services and the University’s central enterprise systems support teams. SSO supports EM&S administrative offices, academic departments, faculty, staff, and students in their use of PeopleSoft Campus Solutions and related student systems. SSO objectives are to maximize the benefits of PeopleSoft; interact with the university’s Division of Information Technology and other central systems support organizations; advise and alert other administrative areas on potential impacts; coordinate system usage and changes; manage system upgrades; and create, support, and maintain EM&S ancillary systems. DUTIES AND RESPONSIBILITIES Division and University Reports and Data Sets: Provide assistance and support to the Sr. Analyst Programmer. Develop proficiency in understanding student data elements and reporting tools (including PeopleSoft queries and reports). Write PeopleSoft queries as needed. Develop proficiency in data warehouse data tables. Perform data validation across a variety of key metrics. Analyze and verify reports to ensure data integrity. Create data sets for use by others. Plan, extract, generate and web-publish select university reports over a range of topics including FTES taught, FTEF by type, student/faculty ratios (SFR), major-faculty ratios (MFR), demographic profiles, and others. Develop data project specifications and seek to improve information delivery systems as well as delivery based on specified reporting schedules. Develop validated data models and reports for class schedule; faculty workload, diversity, salary, and tenure density; and instructional productivity and efficiency. Develop data models, validation methods, reporting templates, automated data delivery methods, and standard operating procedures for long-term sustainability and consistency of data and reports. Working from often vague specifications provided by users unfamiliar with the wide range of data possibilities, analyze reporting requirements, timeframe, complexity, and priority. Consult as needed to clarify requirements, supporting users with knowledge of data elements and typical reporting standards. Determine the appropriate data extraction and information delivery methodology. Meet immediate needs and leverage work to improve long-term ability to address future requests. Utilize multiple platforms in data work including (but not limited to): Oracle databases, SQL, Tableau, and Data warehouses. Dashboard development and Maintenance: Collaborate in the development of standard data models with report developers, programmers, and data architects in Institutional Research, Planning and Analytics (IRPA) and Business Intelligence. Provide knowledge transfer from other standard reporting to dashboard efforts. Make recommendations on method and source of data extraction. Coordinate with senior programmers in conversions of existing static reports to appropriate data dashboard presentations through independent and collaborative dashboard programming projects. Work with data end users to develop established and understood schedules for automated data delivery and notifications. Develop new and enhance existing dashboards utilizing the Tableau platform. Coordinate on the development of a roadmap for data dashboard development and deployment in alignment with University Strategic Plan and Academic Master Plan. Respond to dashboard maintenance requests and develop timetable and methodology for regular updates or improvements to existing dashboards. Systems Design and Support In collaboration with the Sr. Analyst Programmer analyze user system and application needs, determine and evaluate alternative solutions and approaches to meeting those needs, and select the optimal technology solution. Develop specifications and requirements for the optimal integration and implementation of systems and equipment. Design and support application programs to meet user requirements that optimize the use of available resources. Provide continual support of systems utilized by Academic Affairs including (but not limited to): Catalog and Curriculum Support (Curriculog/Acalog), Expanded Course Outlines (ECO), and other cloud/web based solutions including department websites. CSU APDB Reporting: In collaboration with Sr. Analyst Programmer, Academic Programs scheduling team and Research Analyst, support reporting of information to the CSU Academic Planning Database (APDB). For each term, collaborate in the execution of the APDB and Faculty Workload reporting processes. Generate reports from PeopleSoft, make edits to the generated flat files, ensure accuracy of the data, and submit in a timely manner an error free report that complies with the guidelines and requirements of the CSU Chancellor's Office. QUALIFICATIONS To enter this classification, a basic foundation of knowledge and skills in applications programming and systems analysis and related programming support functions is a prerequisite. This foundation would normally be obtained through a bachelor’s degree, preferably in computer science or business, or equivalent training and applied experience. Foundation knowledge and skills for the Analyst/Programmer, depending on the position assignment, may include working knowledge of a specific industry standard applications programming language and knowledge of standard systems analysis techniques. The career level is broad and includes intermediate through senior-level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying technical judgment to standard and nonstandard applications and systems, solving a wide range of problems and developing practicable and thorough solutions, and using effective communication and listening skills. Preferred Qualifications Master's degree in computer science, data analytics, or related field. Technical Skills: Working knowledge of student data. Functional understanding of one or more Campus Solutions modules including: Admissions, Student Records, Financial Aid, Campus Community, and/or Academic Advising. Career-level proficiency in data retrieval/presentation tools including (but not limited to): SQL, Veera software, Tableau Software, Microsoft Office software, and other dashboard tools. Career-level proficiency in report programming and SQL scripts. Web design tools such as Cascade. Programming language platforms such as .NET, Python, and/or Java. Customer Service Skills: Treats all customers (students, faculty and staff colleagues) with dignity and respect, empathy, fairness and professionalism, consistent with the university mission, values and strategic vision. Self-confidence and interpersonal skills. Analytical and problem solving skills Good communication (both verbal and written) skills. Planning and organizing skills. Good administration management skills. Strong listening skills. Maintains a safe work environment. Communicates with the University community in a civil manner. Demonstrated ability to work with technical and functional peers and to share knowledge is required. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . CSU Classification This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $4,912 and maximum $12,124 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: May 08 2024 Pacific Daylight Time Closing Date/Time:
Apr 25, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Analyst/ Programmer Anticipated Hiring Amount: $4,912 - $6,200 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT Enrollment Management & Services (EM&S) advances the educational mission of the University by providing leadership for the University's enrollment planning and management efforts. The department is responsible for providing comprehensive services and programs that promote the recruitment, matriculation, financial support and academic success of students. Specific responsibilities include: enrollment management and providing associated services to a variety of stakeholders utilizing the PeopleSoft enterprise system, supplemental software applications, and comprehensive reporting systems which support the enrollment planning process with critical data for student, academic, and financial planning. The Office of Student Systems and Operations (SSO) was formed to provide ongoing coordination and continuity between Enrollment Management & Services and the University’s central enterprise systems support teams. SSO supports EM&S administrative offices, academic departments, faculty, staff, and students in their use of PeopleSoft Campus Solutions and related student systems. SSO objectives are to maximize the benefits of PeopleSoft; interact with the university’s Division of Information Technology and other central systems support organizations; advise and alert other administrative areas on potential impacts; coordinate system usage and changes; manage system upgrades; and create, support, and maintain EM&S ancillary systems. DUTIES AND RESPONSIBILITIES Division and University Reports and Data Sets: Provide assistance and support to the Sr. Analyst Programmer. Develop proficiency in understanding student data elements and reporting tools (including PeopleSoft queries and reports). Write PeopleSoft queries as needed. Develop proficiency in data warehouse data tables. Perform data validation across a variety of key metrics. Analyze and verify reports to ensure data integrity. Create data sets for use by others. Plan, extract, generate and web-publish select university reports over a range of topics including FTES taught, FTEF by type, student/faculty ratios (SFR), major-faculty ratios (MFR), demographic profiles, and others. Develop data project specifications and seek to improve information delivery systems as well as delivery based on specified reporting schedules. Develop validated data models and reports for class schedule; faculty workload, diversity, salary, and tenure density; and instructional productivity and efficiency. Develop data models, validation methods, reporting templates, automated data delivery methods, and standard operating procedures for long-term sustainability and consistency of data and reports. Working from often vague specifications provided by users unfamiliar with the wide range of data possibilities, analyze reporting requirements, timeframe, complexity, and priority. Consult as needed to clarify requirements, supporting users with knowledge of data elements and typical reporting standards. Determine the appropriate data extraction and information delivery methodology. Meet immediate needs and leverage work to improve long-term ability to address future requests. Utilize multiple platforms in data work including (but not limited to): Oracle databases, SQL, Tableau, and Data warehouses. Dashboard development and Maintenance: Collaborate in the development of standard data models with report developers, programmers, and data architects in Institutional Research, Planning and Analytics (IRPA) and Business Intelligence. Provide knowledge transfer from other standard reporting to dashboard efforts. Make recommendations on method and source of data extraction. Coordinate with senior programmers in conversions of existing static reports to appropriate data dashboard presentations through independent and collaborative dashboard programming projects. Work with data end users to develop established and understood schedules for automated data delivery and notifications. Develop new and enhance existing dashboards utilizing the Tableau platform. Coordinate on the development of a roadmap for data dashboard development and deployment in alignment with University Strategic Plan and Academic Master Plan. Respond to dashboard maintenance requests and develop timetable and methodology for regular updates or improvements to existing dashboards. Systems Design and Support In collaboration with the Sr. Analyst Programmer analyze user system and application needs, determine and evaluate alternative solutions and approaches to meeting those needs, and select the optimal technology solution. Develop specifications and requirements for the optimal integration and implementation of systems and equipment. Design and support application programs to meet user requirements that optimize the use of available resources. Provide continual support of systems utilized by Academic Affairs including (but not limited to): Catalog and Curriculum Support (Curriculog/Acalog), Expanded Course Outlines (ECO), and other cloud/web based solutions including department websites. CSU APDB Reporting: In collaboration with Sr. Analyst Programmer, Academic Programs scheduling team and Research Analyst, support reporting of information to the CSU Academic Planning Database (APDB). For each term, collaborate in the execution of the APDB and Faculty Workload reporting processes. Generate reports from PeopleSoft, make edits to the generated flat files, ensure accuracy of the data, and submit in a timely manner an error free report that complies with the guidelines and requirements of the CSU Chancellor's Office. QUALIFICATIONS To enter this classification, a basic foundation of knowledge and skills in applications programming and systems analysis and related programming support functions is a prerequisite. This foundation would normally be obtained through a bachelor’s degree, preferably in computer science or business, or equivalent training and applied experience. Foundation knowledge and skills for the Analyst/Programmer, depending on the position assignment, may include working knowledge of a specific industry standard applications programming language and knowledge of standard systems analysis techniques. The career level is broad and includes intermediate through senior-level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying technical judgment to standard and nonstandard applications and systems, solving a wide range of problems and developing practicable and thorough solutions, and using effective communication and listening skills. Preferred Qualifications Master's degree in computer science, data analytics, or related field. Technical Skills: Working knowledge of student data. Functional understanding of one or more Campus Solutions modules including: Admissions, Student Records, Financial Aid, Campus Community, and/or Academic Advising. Career-level proficiency in data retrieval/presentation tools including (but not limited to): SQL, Veera software, Tableau Software, Microsoft Office software, and other dashboard tools. Career-level proficiency in report programming and SQL scripts. Web design tools such as Cascade. Programming language platforms such as .NET, Python, and/or Java. Customer Service Skills: Treats all customers (students, faculty and staff colleagues) with dignity and respect, empathy, fairness and professionalism, consistent with the university mission, values and strategic vision. Self-confidence and interpersonal skills. Analytical and problem solving skills Good communication (both verbal and written) skills. Planning and organizing skills. Good administration management skills. Strong listening skills. Maintains a safe work environment. Communicates with the University community in a civil manner. Demonstrated ability to work with technical and functional peers and to share knowledge is required. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . CSU Classification This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $4,912 and maximum $12,124 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: May 08 2024 Pacific Daylight Time Closing Date/Time:
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Position: This is a professional, management position in the unclassified service responsible for scheduling, purchasing, and managing Silicon Valley Power (SVP) electric and hydro energy requirements in the hour ahead and real-time markets by optimizing those resources and by dispatching the generation plants, scheduling water flows and making sales of surplus resources in order to serve our customers consistent with SVP"s risk parameters. This position requires working 12 hour day and night shifts along with holiday and weekend shifts. SVP operates a 24/7 real time desk which is the primary responsibility of this position. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction: • Develop and submit schedules based on contract requirements and prudent economics to cover City load and to ensure the timely flow of Silicon Valley Power, South West (SW) electric and hydro resources; • Coordinate energy, capacity, transmission, and ancillary service transactions with the appropriate broker, marketer, utility, generator, scheduling coordinator, and/or control area working within counter-party credit limits; • Create and/or assess all electronic tags pursuant to Western Electric Coordinating Council (WECC)/ National Energy Regulatory Commission (NERC) Policies, South West (SW) business practices, and Independent System Operator (ISO) requirements; • Adjust schedules real-time during emergency transmission derates or curtailments; • Manage resources to meet NERC/SVP reliability criteria during all operating conditions; • Determine resource costs and availability considering existing market conditions, generating plant limitations, maintenance, outages, transmission ratings and curtailments, and existing contract provisions; • Conduct economic analysis of current resource options and market opportunities; • Continually evaluate market conditions (including ISO ex-post prices, imbalance energy prices, ancillary service costs and transmission and congestion price differences), generating plant limitations, maintenance, outages, transmission ratings and curtailments, and existing contract provisions; • Negotiate purchases and sales of energy, capacity, ancillary services and the purchase of transmission to meet load and SW trading objectives; • Conduct economic analysis of current resource options and market opportunities; • Determine optimal short-term use of existing power purchase contracts based on market information; • Develop an hourly trading strategy for energy, capacity, transmission, and/or ancillary services by dispatching resources in a correct way; • Evaluate and optimize the resources in real-time, to generation dispatch, capacity needs, energy, transmission and ancillary services purchases and sales; • Utilize various market applications, including but not limited to California Independent System Operator (CISO) applications to submit capacity, energy, transmission, and ancillary service bids in power scheduling and power trading; • Implement South West (SW) Trading Guidelines and management directives; • Ensure that NERC/SVP reliability criteria are met; • Prepare real-time documentation and reports for after-the-fact analysis; • Develop pricing strategies for energy limited resources; • Negotiate with assigned SW stakeholders • Manage resources to meet WECC/NERC reliability criteria during all operating conditions; • Work with trading staff to develop pricing strategy for energy-limited resources; • Perform contingency analysis to develop optimized strategy for the dispatch of generation resources, and to optimize purchases and sales of capacity, energy, transmission, and ancillary service; • Manage hydro reservoir levels and in-flows to ensure economic dispatch of SW’s projects; • Prepare and submit all reports required as a scheduling coordinator including inter-tie, California Central System Operator (CISO), and South West (SW); • Adjust/optimize/balance schedules to account for system outages; • Provide training of co-workers; • Forecast weather conditions by using like seasons, days and temperatures; • Forecast customer energy requirements considering historical demands and applicable load shapes; • Develop and maintain harmonious operations with interconnected utilities, wholesale entities, electric and hydro trading partners and other stakeholders through the use of effective communications practices; and • Perform other related work as required. Minimum Qualifications EDUCATION AND EXPERIENCE Education and experience equivalent to: • Graduation from an accredited college or university with a bachelor’s degree in Engineering, Business, or a closely related field; and • Three (3) years experience in public or private sector power scheduling or trading and/or Independent System Operator (ISO) scheduling. LICENSE Possession of a valid Class C California driver’s license is required at the time of appointment and for the duration of employment. SPECIAL CONDITIONS • Incumbents must have the ability to work, as assigned, to schedules that may include Saturdays, Sundays, holidays, and non-traditional work hours; and a willingness to work overtime as required. • Candidates hired into this position may have to pass an initial and periodic, comprehensive background checks, which include fingerprinting, to meet Federal, State and/or industry security requirements. Incumbents will have to meet any Federal (FERC and NERC) and State (CPUC) mandated certifications. • Must be able to perform all of the essential functions of the job assignment. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application Knowledge, Skills, and Abilities Knowledge of: • Wholesale and retail electric utility business, Hydro reservoir monitoring for optimum SW dispatch, dispatch of generation resources, production costs of energy by fuel type, system load characteristics and load curves; • Market applications, including but not limited to ICE and CISO; • Real-time evaluation and optimization procedures for generation dispatch, capacity needs, energy, transmission and ancillary services, purchases and sales; • WECC/NERC policies and SW Business Practices; • Trading procedures, systems to track and analyze capacity, energy, transmission, and ancillary service transactions, market strategies for wholesale purchases and sales of electricity and relevant trading directives; • Schedule transactions, scheduling procedures, management directives, and how to solve scheduling conflicts; • Scheduling and tagging procedures based on SW, CISO, WECC contract requirements and reporting requirements; • Integrated power system operations and SW, NERC, FERC, and CISO policies, procedures, protocols and business practices; • Research, planning and technical analysis for complex scheduling projects and preparation of reports including recommendations; • Research methods and statistical analysis, complex spreadsheets and database applications and project and workload planning; • Work-related computer applications, including e-mail, word processing, spreadsheets, databases and the internet; • Applicable laws, regulations and permits affecting the electric utility industry; • Customer energy requirements and real-time weather forecasting, and • Business practices, contract principles, financial statements, and economic analysis techniques. Ability to: • Apply the principles of power generation and transmission systems, including interconnected utility operations; • Implement the integration of purchases and sales to economically reduce overall costs of energy and energy management systems; • Interpret, explain and apply complex contracts, policies, protocols and business practices, implement strategies associated with short-term trading, and negotiate transactions; • Interpret and explain complex contracts, policies, protocols, and business practices; • Evaluate capacity, energy, and transmission transactions, implement market strategies to complete wholesale purchases of electricity, and perform economic analysis to determine benefit/cost of wholesale power market purchases and sales; • Draw conclusions and project consequences of decisions and recommendations; • Establish and maintain positive and effective relationships with City employees, contractors and other governmental representatives; • Work as team player and be willing to deliver excellent customer service to both internal and external City clients; • Communicate effectively both orally and in writing to consistently represent facts and situations accurately, transmit information concisely and in an effective manner, and present a balanced picture of situations; • Prepare and present highly technical and complex written and oral reports; • Work effectively in time-sensitive situations and meet deadlines; coordinate multiple projects and complex tasks simultaneously; • Review and analyze important detailed and highly complex technical Electric Utility records and reports; • Train and supervise the work of others in a team environment; and • Walk or stand for extended periods of time and bend, stoop, reach, carry, crawl, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This posting has been updated to continuous and a first review of applications will be Friday, August 25, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Position: This is a professional, management position in the unclassified service responsible for scheduling, purchasing, and managing Silicon Valley Power (SVP) electric and hydro energy requirements in the hour ahead and real-time markets by optimizing those resources and by dispatching the generation plants, scheduling water flows and making sales of surplus resources in order to serve our customers consistent with SVP"s risk parameters. This position requires working 12 hour day and night shifts along with holiday and weekend shifts. SVP operates a 24/7 real time desk which is the primary responsibility of this position. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction: • Develop and submit schedules based on contract requirements and prudent economics to cover City load and to ensure the timely flow of Silicon Valley Power, South West (SW) electric and hydro resources; • Coordinate energy, capacity, transmission, and ancillary service transactions with the appropriate broker, marketer, utility, generator, scheduling coordinator, and/or control area working within counter-party credit limits; • Create and/or assess all electronic tags pursuant to Western Electric Coordinating Council (WECC)/ National Energy Regulatory Commission (NERC) Policies, South West (SW) business practices, and Independent System Operator (ISO) requirements; • Adjust schedules real-time during emergency transmission derates or curtailments; • Manage resources to meet NERC/SVP reliability criteria during all operating conditions; • Determine resource costs and availability considering existing market conditions, generating plant limitations, maintenance, outages, transmission ratings and curtailments, and existing contract provisions; • Conduct economic analysis of current resource options and market opportunities; • Continually evaluate market conditions (including ISO ex-post prices, imbalance energy prices, ancillary service costs and transmission and congestion price differences), generating plant limitations, maintenance, outages, transmission ratings and curtailments, and existing contract provisions; • Negotiate purchases and sales of energy, capacity, ancillary services and the purchase of transmission to meet load and SW trading objectives; • Conduct economic analysis of current resource options and market opportunities; • Determine optimal short-term use of existing power purchase contracts based on market information; • Develop an hourly trading strategy for energy, capacity, transmission, and/or ancillary services by dispatching resources in a correct way; • Evaluate and optimize the resources in real-time, to generation dispatch, capacity needs, energy, transmission and ancillary services purchases and sales; • Utilize various market applications, including but not limited to California Independent System Operator (CISO) applications to submit capacity, energy, transmission, and ancillary service bids in power scheduling and power trading; • Implement South West (SW) Trading Guidelines and management directives; • Ensure that NERC/SVP reliability criteria are met; • Prepare real-time documentation and reports for after-the-fact analysis; • Develop pricing strategies for energy limited resources; • Negotiate with assigned SW stakeholders • Manage resources to meet WECC/NERC reliability criteria during all operating conditions; • Work with trading staff to develop pricing strategy for energy-limited resources; • Perform contingency analysis to develop optimized strategy for the dispatch of generation resources, and to optimize purchases and sales of capacity, energy, transmission, and ancillary service; • Manage hydro reservoir levels and in-flows to ensure economic dispatch of SW’s projects; • Prepare and submit all reports required as a scheduling coordinator including inter-tie, California Central System Operator (CISO), and South West (SW); • Adjust/optimize/balance schedules to account for system outages; • Provide training of co-workers; • Forecast weather conditions by using like seasons, days and temperatures; • Forecast customer energy requirements considering historical demands and applicable load shapes; • Develop and maintain harmonious operations with interconnected utilities, wholesale entities, electric and hydro trading partners and other stakeholders through the use of effective communications practices; and • Perform other related work as required. Minimum Qualifications EDUCATION AND EXPERIENCE Education and experience equivalent to: • Graduation from an accredited college or university with a bachelor’s degree in Engineering, Business, or a closely related field; and • Three (3) years experience in public or private sector power scheduling or trading and/or Independent System Operator (ISO) scheduling. LICENSE Possession of a valid Class C California driver’s license is required at the time of appointment and for the duration of employment. SPECIAL CONDITIONS • Incumbents must have the ability to work, as assigned, to schedules that may include Saturdays, Sundays, holidays, and non-traditional work hours; and a willingness to work overtime as required. • Candidates hired into this position may have to pass an initial and periodic, comprehensive background checks, which include fingerprinting, to meet Federal, State and/or industry security requirements. Incumbents will have to meet any Federal (FERC and NERC) and State (CPUC) mandated certifications. • Must be able to perform all of the essential functions of the job assignment. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application Knowledge, Skills, and Abilities Knowledge of: • Wholesale and retail electric utility business, Hydro reservoir monitoring for optimum SW dispatch, dispatch of generation resources, production costs of energy by fuel type, system load characteristics and load curves; • Market applications, including but not limited to ICE and CISO; • Real-time evaluation and optimization procedures for generation dispatch, capacity needs, energy, transmission and ancillary services, purchases and sales; • WECC/NERC policies and SW Business Practices; • Trading procedures, systems to track and analyze capacity, energy, transmission, and ancillary service transactions, market strategies for wholesale purchases and sales of electricity and relevant trading directives; • Schedule transactions, scheduling procedures, management directives, and how to solve scheduling conflicts; • Scheduling and tagging procedures based on SW, CISO, WECC contract requirements and reporting requirements; • Integrated power system operations and SW, NERC, FERC, and CISO policies, procedures, protocols and business practices; • Research, planning and technical analysis for complex scheduling projects and preparation of reports including recommendations; • Research methods and statistical analysis, complex spreadsheets and database applications and project and workload planning; • Work-related computer applications, including e-mail, word processing, spreadsheets, databases and the internet; • Applicable laws, regulations and permits affecting the electric utility industry; • Customer energy requirements and real-time weather forecasting, and • Business practices, contract principles, financial statements, and economic analysis techniques. Ability to: • Apply the principles of power generation and transmission systems, including interconnected utility operations; • Implement the integration of purchases and sales to economically reduce overall costs of energy and energy management systems; • Interpret, explain and apply complex contracts, policies, protocols and business practices, implement strategies associated with short-term trading, and negotiate transactions; • Interpret and explain complex contracts, policies, protocols, and business practices; • Evaluate capacity, energy, and transmission transactions, implement market strategies to complete wholesale purchases of electricity, and perform economic analysis to determine benefit/cost of wholesale power market purchases and sales; • Draw conclusions and project consequences of decisions and recommendations; • Establish and maintain positive and effective relationships with City employees, contractors and other governmental representatives; • Work as team player and be willing to deliver excellent customer service to both internal and external City clients; • Communicate effectively both orally and in writing to consistently represent facts and situations accurately, transmit information concisely and in an effective manner, and present a balanced picture of situations; • Prepare and present highly technical and complex written and oral reports; • Work effectively in time-sensitive situations and meet deadlines; coordinate multiple projects and complex tasks simultaneously; • Review and analyze important detailed and highly complex technical Electric Utility records and reports; • Train and supervise the work of others in a team environment; and • Walk or stand for extended periods of time and bend, stoop, reach, carry, crawl, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This posting has been updated to continuous and a first review of applications will be Friday, August 25, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Long Term Temporary (1 Year) Collective Bargaining Unit : California University Employees Union (CSUEU) - Unit 7 Job Classification : Administrative Support Coordinator II Anticipated Hiring Range : $3,681 - $3,786 per month Work Hours : Monday - Friday 8:00 am - 5:00 pm THE DEPARTMENT The Registrar's Office is responsible for the security, integrity and accuracy of academic records, degree progress and evaluation services and the coordination and implementation of academic policies and procedures with academic departments and colleges. The Registrar's Office conducts all registration activities, oversees articulation agreements with other colleges and universities, processing grades, maintains accurate student records, verifies student enrollment data, monitors academic standing, evaluates transfer credit, certifies enrollment, provides preliminary graduation evaluations, verifies degree requirement completion, and issues diplomas. The Register's Office provides counsel tostudents as they advance from matriculation to graduation. As a core function area within Enrollment Services, the office plays a leadership role in enrollment management and planning, in conjunction with other campus constituents. the office is responsible for compliance with Federal, State, CSU system and University requirements and the timely and accurate dissemination of information to students, parents, campus constituents, the CSU Chancellor's Office, and the external community. DUTIES AND RESPONSIBILITIES Maintenance of Student Records Using a thorough knowledge of CPP policies and procedures and the proper use of the student administration system, record all appropriate changes to academic records requiring simple to moderately difficult record adjustments. These tasks may include but are not limited to the following: changes in plan and/or sub-plans (including requests to add minor programs), grade changes, processes Leave of Absence Petitions, approval for course repetitions, and other documents pertaining to students' records. Performs other adjustments to student data as requested by the Registrar or Associate Registrar on a per project basis. Has the responsibility to archive documents, learn all registration and records related processes, provide validation while processing records and archiving documents to ensure university compliance. Process retroactive withdrawals based on approval from Office of Student Success. Process Repeat Waivers for those students wishing to repeat courses. Performing Moderate to Complex Record Adjustments in PeopleSoft Process student requests for changes in master's and Credential Options, including curriculum year changes and petitions to earn graduate level credit as an undergraduate. Also, from requests submitted through the Advisor Request system in the Academic Advisement Module of PeopleSoft, process requests to add or remove students' minor. Provide timely processing from collaborative partners to efficiently respond to the requests from students with their permission to add and resolve registration issues. Provide a high level of customer service to help support retention and graduation. Provide assistance and support to new university policies and procedures as well as implementation of new processes. Must be able to perform testing and validation for new policies. This includes a new procedure for students obtaining permission to late add/drop classes. Responsible for processing Graduation Application changes and withdrawals by updating the student's graduation application when requested by an advisor, whether it be withdrawing the application or moving the application to a sooner or later term. Must determine when to place the Graduation Application Fee Waiver (GFW) service indicator based on the status of the current application. Process student requests for changes in master's and credential options, including curriculum year changes and petitions to earn graduate level credit as an undergraduate. Also, from requests submitted through the Advisor Request system in the Academic Advisement Module of PeopleSoft, process requests to add or remove students' minor programs. Process Graduate Credit Petition. Assist students with processing Credit out of Level at the end of each quarter. This includes verifying GPA and units completed. Fielding Inquiries Explain academic policies and procedures, in person or over the phone. Provide information on transcript requests, petitions, certification requests, requests for refund, class repeats, verification of enrollment, application for graduation, academic standing, loan deferments, leave of absence, change of major/minor, registration holds, and other enrollment-related or records-related matters. Provide support to Virtual Advising (live chat) which provides students the opportunity to meet with a Records Specialist either in person or on-line. Duties include monitoring Qless and having a thorough knowledge of academic policies and procedures. Must be able to effectively communicate academic policies and work independantly under general direction. National Student Clearinghouse - Transcript Processing/ Degree & Enrollment Process verifications of degree and/or enrollment requested electronically by the National Student Clearinghouse. Completion of these requests must be done within one day period to keep the University in compliance with federal regulations related enrollment and financial aid. Processing of Transcripts Following established department guidelines, process transcript orders in a timely manner and deliver to designated recipients. These requests may be from current or former CPP students or from CPP academic departments. These requests may be submitted through the National Student Clearinghouse portal, via US mail, or in-person. Responsible for processing transcripts involving non-PeopleSoft student records such as collaborating with the Student Records Analyst to update records from Banner and Permanent Record Cards. Front Counter As needed, particularly during peak registration periods and document submission deadlines, provide assistance to the Front Counter Unit in processing student registration and withdrawals, and other requests that can be processed at the counter in the presence of the customer. Assist in other duties that are assigned to the Front Counter staff as needed, including maintenance of the professional yet student-friendly atmosphere in the lobby; responsible for ensuring that office computers located in the lobby are ready for public use at the beginning of the workday and shut down at the end of the business day. Hours will include evening hours on a rotating basis. Assist to train Student Assistant and coverage. Compliance with Student Record Rention and Disposal Schedule and FERPA Provide assistance in the identification of student enrollment documents that need to be disposed in accordance with CSU Document Retention Schedule. This requires knowledge of the various types of documents and their schedule for disposal. In accordance with the Family Educational Right and Privacy Act, permit access, release, transfer or communicate information of student records that bear personally identifiable information, orally or in writing, or by electronic means, or by any other means to any other party. Assist in Improving Services Based on feedback received from internal and external customers, responsible for communicating matters of concern that relate to enrollment services to the Registrar or Associate Registrar with the goal of assisting in improving services provided to the campus community and general public. QUALIFICATIONS High School diploma or its equivalent AND five (5) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation and spelling; expertise in using office software packages, technology, and system. Ability to independently handle multiple work unit priorities and projects. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. PREFERRED EXPERIENCE Experience with PeopleSoft. Understanding of complex computer software processing principles. Proficiency with software packages such as Microsoft Word, Microsoft Excel, Microsoft Access, and Microsoft Outlook, etc. Ability to quickly learn new office support technology systems and software packages. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Thorough knowledge of University policy and procedures. Ability to apply, interpret and communicate knowledge of a variety of complex university policies and procedures to University personnel and the public. Ability to determine methods to achieve programmatic goals. Ability to handle multiple work priorities. Ability to work independently, use independent judgment, set individual deadlines and complete projects accordingly Strong organizational skills. - Excellent interpersonal and communication skills. Ability to establish and maintain cooperative working relationships within and outside the work group. Ability to set deadlines and complete projects accordingly. Ability to understand problems from a broad perspective and anticipate impact. Ability to build campus relationships to expedite work and projects. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,681 and maximum $6,034 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf . Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: May 08 2024 Pacific Daylight Time Closing Date/Time:
Apr 25, 2024
Type of Appointment : Full-Time, Long Term Temporary (1 Year) Collective Bargaining Unit : California University Employees Union (CSUEU) - Unit 7 Job Classification : Administrative Support Coordinator II Anticipated Hiring Range : $3,681 - $3,786 per month Work Hours : Monday - Friday 8:00 am - 5:00 pm THE DEPARTMENT The Registrar's Office is responsible for the security, integrity and accuracy of academic records, degree progress and evaluation services and the coordination and implementation of academic policies and procedures with academic departments and colleges. The Registrar's Office conducts all registration activities, oversees articulation agreements with other colleges and universities, processing grades, maintains accurate student records, verifies student enrollment data, monitors academic standing, evaluates transfer credit, certifies enrollment, provides preliminary graduation evaluations, verifies degree requirement completion, and issues diplomas. The Register's Office provides counsel tostudents as they advance from matriculation to graduation. As a core function area within Enrollment Services, the office plays a leadership role in enrollment management and planning, in conjunction with other campus constituents. the office is responsible for compliance with Federal, State, CSU system and University requirements and the timely and accurate dissemination of information to students, parents, campus constituents, the CSU Chancellor's Office, and the external community. DUTIES AND RESPONSIBILITIES Maintenance of Student Records Using a thorough knowledge of CPP policies and procedures and the proper use of the student administration system, record all appropriate changes to academic records requiring simple to moderately difficult record adjustments. These tasks may include but are not limited to the following: changes in plan and/or sub-plans (including requests to add minor programs), grade changes, processes Leave of Absence Petitions, approval for course repetitions, and other documents pertaining to students' records. Performs other adjustments to student data as requested by the Registrar or Associate Registrar on a per project basis. Has the responsibility to archive documents, learn all registration and records related processes, provide validation while processing records and archiving documents to ensure university compliance. Process retroactive withdrawals based on approval from Office of Student Success. Process Repeat Waivers for those students wishing to repeat courses. Performing Moderate to Complex Record Adjustments in PeopleSoft Process student requests for changes in master's and Credential Options, including curriculum year changes and petitions to earn graduate level credit as an undergraduate. Also, from requests submitted through the Advisor Request system in the Academic Advisement Module of PeopleSoft, process requests to add or remove students' minor. Provide timely processing from collaborative partners to efficiently respond to the requests from students with their permission to add and resolve registration issues. Provide a high level of customer service to help support retention and graduation. Provide assistance and support to new university policies and procedures as well as implementation of new processes. Must be able to perform testing and validation for new policies. This includes a new procedure for students obtaining permission to late add/drop classes. Responsible for processing Graduation Application changes and withdrawals by updating the student's graduation application when requested by an advisor, whether it be withdrawing the application or moving the application to a sooner or later term. Must determine when to place the Graduation Application Fee Waiver (GFW) service indicator based on the status of the current application. Process student requests for changes in master's and credential options, including curriculum year changes and petitions to earn graduate level credit as an undergraduate. Also, from requests submitted through the Advisor Request system in the Academic Advisement Module of PeopleSoft, process requests to add or remove students' minor programs. Process Graduate Credit Petition. Assist students with processing Credit out of Level at the end of each quarter. This includes verifying GPA and units completed. Fielding Inquiries Explain academic policies and procedures, in person or over the phone. Provide information on transcript requests, petitions, certification requests, requests for refund, class repeats, verification of enrollment, application for graduation, academic standing, loan deferments, leave of absence, change of major/minor, registration holds, and other enrollment-related or records-related matters. Provide support to Virtual Advising (live chat) which provides students the opportunity to meet with a Records Specialist either in person or on-line. Duties include monitoring Qless and having a thorough knowledge of academic policies and procedures. Must be able to effectively communicate academic policies and work independantly under general direction. National Student Clearinghouse - Transcript Processing/ Degree & Enrollment Process verifications of degree and/or enrollment requested electronically by the National Student Clearinghouse. Completion of these requests must be done within one day period to keep the University in compliance with federal regulations related enrollment and financial aid. Processing of Transcripts Following established department guidelines, process transcript orders in a timely manner and deliver to designated recipients. These requests may be from current or former CPP students or from CPP academic departments. These requests may be submitted through the National Student Clearinghouse portal, via US mail, or in-person. Responsible for processing transcripts involving non-PeopleSoft student records such as collaborating with the Student Records Analyst to update records from Banner and Permanent Record Cards. Front Counter As needed, particularly during peak registration periods and document submission deadlines, provide assistance to the Front Counter Unit in processing student registration and withdrawals, and other requests that can be processed at the counter in the presence of the customer. Assist in other duties that are assigned to the Front Counter staff as needed, including maintenance of the professional yet student-friendly atmosphere in the lobby; responsible for ensuring that office computers located in the lobby are ready for public use at the beginning of the workday and shut down at the end of the business day. Hours will include evening hours on a rotating basis. Assist to train Student Assistant and coverage. Compliance with Student Record Rention and Disposal Schedule and FERPA Provide assistance in the identification of student enrollment documents that need to be disposed in accordance with CSU Document Retention Schedule. This requires knowledge of the various types of documents and their schedule for disposal. In accordance with the Family Educational Right and Privacy Act, permit access, release, transfer or communicate information of student records that bear personally identifiable information, orally or in writing, or by electronic means, or by any other means to any other party. Assist in Improving Services Based on feedback received from internal and external customers, responsible for communicating matters of concern that relate to enrollment services to the Registrar or Associate Registrar with the goal of assisting in improving services provided to the campus community and general public. QUALIFICATIONS High School diploma or its equivalent AND five (5) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation and spelling; expertise in using office software packages, technology, and system. Ability to independently handle multiple work unit priorities and projects. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. PREFERRED EXPERIENCE Experience with PeopleSoft. Understanding of complex computer software processing principles. Proficiency with software packages such as Microsoft Word, Microsoft Excel, Microsoft Access, and Microsoft Outlook, etc. Ability to quickly learn new office support technology systems and software packages. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Thorough knowledge of University policy and procedures. Ability to apply, interpret and communicate knowledge of a variety of complex university policies and procedures to University personnel and the public. Ability to determine methods to achieve programmatic goals. Ability to handle multiple work priorities. Ability to work independently, use independent judgment, set individual deadlines and complete projects accordingly Strong organizational skills. - Excellent interpersonal and communication skills. Ability to establish and maintain cooperative working relationships within and outside the work group. Ability to set deadlines and complete projects accordingly. Ability to understand problems from a broad perspective and anticipate impact. Ability to build campus relationships to expedite work and projects. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,681 and maximum $6,034 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf . Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: May 08 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information TYPE OF RECRUITMENT: Open Competitive Job Opportunity No out-of-class experience accepted. EXAM NUMBER: PH4543E FIRST DAY OF FILING: Wednesday, October 18, 2023 at 8:30 a.m., Pacific Time (PT) This examination will remain open until the needs of the service are met and is subject to closure without prior notice. SPECIAL SALARY INFORMATION: This position is subject to the provisions of the Management Appraisal of Performance Plan (MAPP). Initial salary placement and subsequent salary adjustments will be made in accordance with MAPP guidelines and regulations We're seeking individuals that can: Lead and coordinate special and urgent projects/initiatives on behalf of the Director and in support of leadership of the Department’s bureaus and divisions. These responsibilities include the design, implementation, development, and performance improvement of programming; the alignment of funding opportunities to augment the Department’s capacity to execute, expand, and enhance its work and service delivery; and initiation of and support for partnerships that promote optimal well-being for all LA County residents. The Health Program Manager III (Chief Strategist) provides leadership for various components of the Department’s emergency response activities. The Health Program Manager III (Chief Strategist) assumes primary responsibility for communication with State and federal partners for assigned projects and represents the Public Health Director on commissions and committees as assigned. Essential Job Functions Serves as the Department’s lead coordinator and external liaison related to services, programming, and partnerships in support of people experiencing homelessness (PEH). Provides leadership and coordination of the Department’s implementation of the programming and services of CalAIM, California’s Medi-Cal transformation initiative, including contracts for Enhanced Care Management and Community Supports. Directs planning, implementation, administration, and evaluation of assigned projects and/or initiatives . Performs the full range of administrative and technical supervision to plan, assign, oversee, and evaluate the work of subordinate management and support staff; provides technical guidance and support to staff where appropriate. Develops, implements, and interprets policies and procedures and advises and makes recommendations to executive management on policy issues relevant to assigned duties. Directs and participates in the development, negotiation, and management of program budgets; ensures that budget and contract allocations reflect program priorities and takes corrective action as necessary. Directs program administrative functions and internal support services and directs and participates in developing and implementing solutions to complex problems within programs. Interfaces and collaborates with community groups and public and governmental agencies. Develops and participates in the development, monitoring, and compliance of contracts specific to the programs. Reviews and analyzes existing and proposed Federal, State, and local regulations, legislation, or policies affecting relevant initiatives/programs. Directs the assessment of programmatic activities affecting the health and well-being of individuals served by program initiatives and directs the coordination and dissemination of findings and recommendations developed from the evaluations conducted. Directs the preparation and analysis of grant applications and the monitoring of grants to contract agencies. Represents the Department with various external and internal agencies stakeholders, communities, and workgroups; responds to media and public inquiries on program services and related issues. Requirements SELECTION REQUIREMENTS: Option I: A Bachelor's degree* from an accredited college or university in a discipline related to the core business function** of the department - AND - Five years of experience at the level of the Los Angeles County class of Health Program Manager II***. Option II: A Bachelor's degree* from an accredited college or university in a discipline related to the core business function** of the department - AND - Six years of management experience****, which must have included four years at the level of the Los Angeles County class of Health Program Manager II***. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. PHYSICAL CLASS: 2 - Light - This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: You must POSSESS and CLEARLY EXPRESS detailed years of experience related to the Selection Requirements listed above within your online job application under the "Experience" area. * In order to receive credit for the Bachelor's degree or higher you must attach a legible copy of the Official Diploma, Official Transcript(s), or Official Letter from the accredited institution, which shows the area of specialization and the date the degree was awarded, with Registrar's signature and school seal, with your application online at the time of filing or within fifteen (15) calendar days from application submission to HRExams@ph.lacounty.gov or your application may be rejected. Foreign degrees must be evaluated for equivalency to United States accredited institutions standards by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE) . (See Employment Information under Accreditation Information) Official Transcript is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's registrar office. A printout of the transcript from the school's website is NOT considered official and will not be accepted and may result in your application being incomplete and rejected . **The core business functions of Public Health include Assessment, Policy Development, and Assurance, Public Health, Epidemiology, Environmental Health, Health Sciences, Public Administration, Business Administration, Behavioral Science, Social Science, or a closely related field. *** In the County of Los Angeles, a Health Program Manager II, is defined as one who serves as a director or senior manager who has immediate charge of a large-sized (25+ employees) public health or social service program or comparably-sized segment of a major public health program within a public health department. A Public Health Program is defined as a program that protects health, prevents disease, and promotes health and well-being. ****Management experience is defined as experience making major recommendations and taking actions that have a direct and substantial effect on the agency and the programs; developing and implementing policies, procedures, and guidelines; formulating short-term and long-term goals and objectives that have departmentwide or program impact; directs and supervises staff through subordinate supervisors; allocates resources; formulates budgets; determines staff training needs; etc. DESIRABLE QUALIFICATIONS: Experienced communicator with excellent oral and written skills. Demonstrated research and analytic skills. A Master's degree or higher* from an accredited college or university in Public Health, public policy or related health/social service field or related discipline. Credit will be given to applicants that possess the following desirable qualifications: Additional experience beyond the Selection Requirements at the level of the Los Angeles County class of Health Program Manager II Experience working in health care program budget(s) and funding Experience working in researching, analyzing, and making recommendations to executive management on the drivers of health inequities Experience working with diverse partners and collaborators to promote public health or social service programs. Additional Information EXAMINATION CONTENT: Once we have determined that you meet our selection requirements, the examination process will consist of an evaluation of education and experience based on application information, desirable qualifications, and supplemental questionnaire information submitted at the time of filing weighted 100%. Applicants must meet the Selection Requirements and achieve a passing score of 70% or higher on the examination to be added to the Eligible Register (hiring list). Passing this examination and being added to the Eligible Register does not guarantee an offer of employment. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will be added to the Eligible Register in the order of their score group for a period of six (12) months following the date of eligibility. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS . Complete applications will be processed on an as received basis and promulgated to the Eligible Register accordingly. VACANCY INFORMATION: The Eligible Register resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur. AVAILABLE SHIFT: Any shift, including evenings, nights, weekends and holidays. SPECIAL INFORMATION APPLICATION AND FILING INFORMATION: How to Apply Applications must be submitted ONLINE ONLY . Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 5:00 pm deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Apply online by clicking on the green "Apply" button located on this posting. You can also track the status of your application using this website. Any required documents and/or additional information, if any, must be received with your application at the time of filing online or within fifteen (15) calendar days from application submission to HRExams@ph.lacounty.gov. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements. Fill out your application and supplemental questionnaire completely and correctly to receive full credit for any relevant education, training, and job experience you include. In the space provided for education, include the names and addresses of schools attended, dates attended, degree received, and degree major. For each job held, give the name and address of your employer, your job/position title, beginning and ending dates, number of hours worked per week, and detailed description of work and duties performed. If the application and/or Supplemental Questionnaire is/are incomplete, the application will be REJECTED. IMPORTANT NOTES: Please note that ALL information supplied by applicants and included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. Applications may be rejected at any stage of the examination and selection process. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from Class Specification(s) and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so your application will be dispositioned as INCOMPLETE and will not be accepted. Comments such as "SEE RESUME" or "SEE APPLICATION" will not be considered a valid response; therefore, using such statements will also result in your application being rejected as INCOMPLETE . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will follow all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. ANTI-RACISM, DIVERSITY, and INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org. NO SHARING OF USER ID, E-MAIL AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 659-6546 Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 Department Contact Name: Exam Analyst Department Contact Phone: (323) 659-6546 Department Contact E-mail: HRExams@ph.lacounty.gov For detailed information, please click here Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Position/Program Information TYPE OF RECRUITMENT: Open Competitive Job Opportunity No out-of-class experience accepted. EXAM NUMBER: PH4543E FIRST DAY OF FILING: Wednesday, October 18, 2023 at 8:30 a.m., Pacific Time (PT) This examination will remain open until the needs of the service are met and is subject to closure without prior notice. SPECIAL SALARY INFORMATION: This position is subject to the provisions of the Management Appraisal of Performance Plan (MAPP). Initial salary placement and subsequent salary adjustments will be made in accordance with MAPP guidelines and regulations We're seeking individuals that can: Lead and coordinate special and urgent projects/initiatives on behalf of the Director and in support of leadership of the Department’s bureaus and divisions. These responsibilities include the design, implementation, development, and performance improvement of programming; the alignment of funding opportunities to augment the Department’s capacity to execute, expand, and enhance its work and service delivery; and initiation of and support for partnerships that promote optimal well-being for all LA County residents. The Health Program Manager III (Chief Strategist) provides leadership for various components of the Department’s emergency response activities. The Health Program Manager III (Chief Strategist) assumes primary responsibility for communication with State and federal partners for assigned projects and represents the Public Health Director on commissions and committees as assigned. Essential Job Functions Serves as the Department’s lead coordinator and external liaison related to services, programming, and partnerships in support of people experiencing homelessness (PEH). Provides leadership and coordination of the Department’s implementation of the programming and services of CalAIM, California’s Medi-Cal transformation initiative, including contracts for Enhanced Care Management and Community Supports. Directs planning, implementation, administration, and evaluation of assigned projects and/or initiatives . Performs the full range of administrative and technical supervision to plan, assign, oversee, and evaluate the work of subordinate management and support staff; provides technical guidance and support to staff where appropriate. Develops, implements, and interprets policies and procedures and advises and makes recommendations to executive management on policy issues relevant to assigned duties. Directs and participates in the development, negotiation, and management of program budgets; ensures that budget and contract allocations reflect program priorities and takes corrective action as necessary. Directs program administrative functions and internal support services and directs and participates in developing and implementing solutions to complex problems within programs. Interfaces and collaborates with community groups and public and governmental agencies. Develops and participates in the development, monitoring, and compliance of contracts specific to the programs. Reviews and analyzes existing and proposed Federal, State, and local regulations, legislation, or policies affecting relevant initiatives/programs. Directs the assessment of programmatic activities affecting the health and well-being of individuals served by program initiatives and directs the coordination and dissemination of findings and recommendations developed from the evaluations conducted. Directs the preparation and analysis of grant applications and the monitoring of grants to contract agencies. Represents the Department with various external and internal agencies stakeholders, communities, and workgroups; responds to media and public inquiries on program services and related issues. Requirements SELECTION REQUIREMENTS: Option I: A Bachelor's degree* from an accredited college or university in a discipline related to the core business function** of the department - AND - Five years of experience at the level of the Los Angeles County class of Health Program Manager II***. Option II: A Bachelor's degree* from an accredited college or university in a discipline related to the core business function** of the department - AND - Six years of management experience****, which must have included four years at the level of the Los Angeles County class of Health Program Manager II***. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. PHYSICAL CLASS: 2 - Light - This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: You must POSSESS and CLEARLY EXPRESS detailed years of experience related to the Selection Requirements listed above within your online job application under the "Experience" area. * In order to receive credit for the Bachelor's degree or higher you must attach a legible copy of the Official Diploma, Official Transcript(s), or Official Letter from the accredited institution, which shows the area of specialization and the date the degree was awarded, with Registrar's signature and school seal, with your application online at the time of filing or within fifteen (15) calendar days from application submission to HRExams@ph.lacounty.gov or your application may be rejected. Foreign degrees must be evaluated for equivalency to United States accredited institutions standards by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE) . (See Employment Information under Accreditation Information) Official Transcript is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's registrar office. A printout of the transcript from the school's website is NOT considered official and will not be accepted and may result in your application being incomplete and rejected . **The core business functions of Public Health include Assessment, Policy Development, and Assurance, Public Health, Epidemiology, Environmental Health, Health Sciences, Public Administration, Business Administration, Behavioral Science, Social Science, or a closely related field. *** In the County of Los Angeles, a Health Program Manager II, is defined as one who serves as a director or senior manager who has immediate charge of a large-sized (25+ employees) public health or social service program or comparably-sized segment of a major public health program within a public health department. A Public Health Program is defined as a program that protects health, prevents disease, and promotes health and well-being. ****Management experience is defined as experience making major recommendations and taking actions that have a direct and substantial effect on the agency and the programs; developing and implementing policies, procedures, and guidelines; formulating short-term and long-term goals and objectives that have departmentwide or program impact; directs and supervises staff through subordinate supervisors; allocates resources; formulates budgets; determines staff training needs; etc. DESIRABLE QUALIFICATIONS: Experienced communicator with excellent oral and written skills. Demonstrated research and analytic skills. A Master's degree or higher* from an accredited college or university in Public Health, public policy or related health/social service field or related discipline. Credit will be given to applicants that possess the following desirable qualifications: Additional experience beyond the Selection Requirements at the level of the Los Angeles County class of Health Program Manager II Experience working in health care program budget(s) and funding Experience working in researching, analyzing, and making recommendations to executive management on the drivers of health inequities Experience working with diverse partners and collaborators to promote public health or social service programs. Additional Information EXAMINATION CONTENT: Once we have determined that you meet our selection requirements, the examination process will consist of an evaluation of education and experience based on application information, desirable qualifications, and supplemental questionnaire information submitted at the time of filing weighted 100%. Applicants must meet the Selection Requirements and achieve a passing score of 70% or higher on the examination to be added to the Eligible Register (hiring list). Passing this examination and being added to the Eligible Register does not guarantee an offer of employment. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will be added to the Eligible Register in the order of their score group for a period of six (12) months following the date of eligibility. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS . Complete applications will be processed on an as received basis and promulgated to the Eligible Register accordingly. VACANCY INFORMATION: The Eligible Register resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur. AVAILABLE SHIFT: Any shift, including evenings, nights, weekends and holidays. SPECIAL INFORMATION APPLICATION AND FILING INFORMATION: How to Apply Applications must be submitted ONLINE ONLY . Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 5:00 pm deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Apply online by clicking on the green "Apply" button located on this posting. You can also track the status of your application using this website. Any required documents and/or additional information, if any, must be received with your application at the time of filing online or within fifteen (15) calendar days from application submission to HRExams@ph.lacounty.gov. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements. Fill out your application and supplemental questionnaire completely and correctly to receive full credit for any relevant education, training, and job experience you include. In the space provided for education, include the names and addresses of schools attended, dates attended, degree received, and degree major. For each job held, give the name and address of your employer, your job/position title, beginning and ending dates, number of hours worked per week, and detailed description of work and duties performed. If the application and/or Supplemental Questionnaire is/are incomplete, the application will be REJECTED. IMPORTANT NOTES: Please note that ALL information supplied by applicants and included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. Applications may be rejected at any stage of the examination and selection process. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from Class Specification(s) and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so your application will be dispositioned as INCOMPLETE and will not be accepted. Comments such as "SEE RESUME" or "SEE APPLICATION" will not be considered a valid response; therefore, using such statements will also result in your application being rejected as INCOMPLETE . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will follow all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. ANTI-RACISM, DIVERSITY, and INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org. NO SHARING OF USER ID, E-MAIL AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 659-6546 Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 Department Contact Name: Exam Analyst Department Contact Phone: (323) 659-6546 Department Contact E-mail: HRExams@ph.lacounty.gov For detailed information, please click here Closing Date/Time: Continuous
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
ELITE Scholars Student Support Specialist Indian Tribal and Education Personnel Program (ITEPP) Job #535212 First Review: Friday, March 22, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535212) Student Services Professional IA or IB or Student Services Professional II, ELITE Scholars Student Support Specialist, Hiring Range: SSP IA $3,764 - $3,952 monthly, SSP IB $4,066 - $4,269 monthly, SSP II $4,610 - $4,841 monthly. This is a full-time, benefited, non-exempt for SPP IA and IB, exempt for SSP II, 12-month pay plan, permanent position, with a one-year probationary period in the Indian Tribal and Educational Personnel Program (ITEPP). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Indian Tribal and Educational Personnel Program (ITEPP) Coordinator, the ELITE Scholars Student Support Specialist will implement structured mentoring program, activities, case management, and assist with lead oversight of student staff. With the assistance of two lead mentors, the ELITE Scholars Student Support Specialist will train peer-mentors and lead a mentoring program designed to support outreach efforts to prospective, transfer, and high school students with a special attention to the Native American Population. This position will work with the local California Community College to strengthen the transfer bridge between College of the Redwoods and Cal Poly Humboldt for former foster youth (ffy). The ELITE Scholars Student Support Specialist is responsible for a variety of work assignments and duties which support current Cal Poly Humboldt ELITE Scholars and outreach to community foster youth. The incumbent provides and supports students through wraparound supports to connecting them to campus and community resources. The incumbent develops and/or refers students to social, cultural, and academic activities designed to build peer community and mentorship, which leads to the academic success, persistence, and graduation of FFY. The incumbent works closely with university staff and faculty across campus as well as off-campus liaisons in order to accomplish program goals. Evening and weekend hours sometimes required. Key Responsibilities: Caseload Management (Supporting current Foster Youth to develop mentoring program and training) - 50% Under the lead work direction of the Indian Tribal and Educational Personnel Program (ITEPP) Coordinator, the incumbent provides referrals to students and assists them in developing a plan of support services appropriate to their needs; monitors utilization of support services and outcomes. Provides assessment and referral for an assigned caseload of FFY program students and other identified at-risk students for intervention and referral services: Academic Assessment & Referral: Provides structured mentoring program that reviews academic readiness for college; reviews progress in completing academic requirements; assists students in clarifying and planning academic goals; assesses academic engagement and provides supplementary assistance in developing and monitoring time-management, organization, progress, and time-on-task as appropriate for college success. Provides information on university regulations, procedures, and deadline dates. Financial Aid Assessment and Referral: Assists students in understanding their financial aid opportunities; provides information regarding a wide range of federal and state aid programs, regulations, application processes, and eligibility. Explores alternative aid sources available for many FFY and refers when appropriate. Provides basic assistance with financial aid applications and timelines. Interpersonal & Developmental Assessment & Referral: Provides coaching and referral in basic communication skills, developing positive goals and strategies for personal success. Other Assessment and Referral: Provides information on cultural and social activities. Information Dissemination, Reporting and Documentation - 20% Maintains complete and accurate records on students served, specific services provided, and referrals. Prepares written reports regarding the student population, services, referrals, and persistence/graduation outcomes annually, and upon request. Social, Cultural, and Academic Activities - 20% Identifies social, cultural, and academic activities planned on campus and conducts targeted promotion to FFY and other students to encourage their participation in these events. Also assists or serves as the campus advisor for the FFY student club, ELITE (Excelling and Living Independently Through Education). Plans and organizes social, cultural, and/or academic activities that directly address unmet needs common among FFY and which have a direct and negative impact on student success or academic progress. Promotes peer mentoring, providing guidance and direction for effective peer networking and mentorship, which may include communication skills, planning, organization, resource acquisition, and evaluation of outcomes. Coordination with offices and other duties - 5% Consults regularly with the director and lead mentoring staff to coordinate outreach and services for FFY. Consults each term, at minimum, with director in regard to individual and general academic support needs of FFY in the community. Acts as an advocate for FFY. Identifies institutional barriers and designs appropriate interventions and solutions, in coordination with the ELITE Scholars director. Participates in university wide programming, including social, cultural, and educational activities, as appropriate to the assigned work. Other duties as assigned - 5% Knowledge and Abilities Associated with this Position Include: SSP IA: Working knowledge of the basic principles of individual and group behavior. Research and observation techniques for the purpose of recording, classifying, and interpreting factual information. And the techniques and methods of interviewing. Ability to gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations. Participate in and contribute to group meetings, conferences and interviews. Clearly express ideas and recommendations orally. Write clear and concise reports; and establish and maintain cooperative working relationships with students, staff, and faculty. SSP IB: Working knowledge of the methods and problems of organization and program management. Working knowledge of research and interviewing techniques. Working knowledge of the principles of individual and group behavior; the ability to rapidly acquire such knowledge of the organization, procedures, and activities of the specific campus to which the position is assigned. Working knowledge of the basic principles, practices, and major trends in the Student Services field to which assigned. Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation including demonstrated ability to interact and communicate with foster youth from diverse communities, which includes but is not limited to, ethnicity, tribes, and socioeconomic backgrounds. Ability to interpret and apply program rules and regulations; gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations. Ability to present clear and concise information orally and in written reports. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies. SSP II: Working knowledge of the practices, procedures and activities of El Centro management, general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques. General knowledge of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretative information through interviews. Ability to reason logically. Ability to collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. And, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned including demonstrated ability to interact and communicate with foster youth from diverse communities, which includes but is not limited to, ethnicity, tribes and socioeconomic backgrounds. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements above. Minimum Qualifications: SSP IA: Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Specialized experience during which the applicant has acquired and successfully applied the required knowledge and abilities listed below may be substituted for the required education on a year-for-year basis. SSP IB: Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities listed below may be substituted for the required education on a year-for-year basis. Experience: Equivalent to one year of experience in professional student services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. SSP II: Education : Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities listed below may be substituted for the required education on a year-for-year basis. Experience: Equivalent to two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Preferred Qualifications: Demonstrated two years of professional experience working with foster youth and diverse communities. Strong communication skills, both written and oral. Trauma informed background and training Skills in social advocacy and policy making regarding at risk youth Understanding of ethical boundaries in regard to social services Compassion and empathy skills Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review Friday, March 22, 2024. This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: SSP IA or IB - 3079, or SSP II - 3082 Publication Date: March 8, 2024 Advertised: Mar 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 09, 2024
ELITE Scholars Student Support Specialist Indian Tribal and Education Personnel Program (ITEPP) Job #535212 First Review: Friday, March 22, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535212) Student Services Professional IA or IB or Student Services Professional II, ELITE Scholars Student Support Specialist, Hiring Range: SSP IA $3,764 - $3,952 monthly, SSP IB $4,066 - $4,269 monthly, SSP II $4,610 - $4,841 monthly. This is a full-time, benefited, non-exempt for SPP IA and IB, exempt for SSP II, 12-month pay plan, permanent position, with a one-year probationary period in the Indian Tribal and Educational Personnel Program (ITEPP). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Indian Tribal and Educational Personnel Program (ITEPP) Coordinator, the ELITE Scholars Student Support Specialist will implement structured mentoring program, activities, case management, and assist with lead oversight of student staff. With the assistance of two lead mentors, the ELITE Scholars Student Support Specialist will train peer-mentors and lead a mentoring program designed to support outreach efforts to prospective, transfer, and high school students with a special attention to the Native American Population. This position will work with the local California Community College to strengthen the transfer bridge between College of the Redwoods and Cal Poly Humboldt for former foster youth (ffy). The ELITE Scholars Student Support Specialist is responsible for a variety of work assignments and duties which support current Cal Poly Humboldt ELITE Scholars and outreach to community foster youth. The incumbent provides and supports students through wraparound supports to connecting them to campus and community resources. The incumbent develops and/or refers students to social, cultural, and academic activities designed to build peer community and mentorship, which leads to the academic success, persistence, and graduation of FFY. The incumbent works closely with university staff and faculty across campus as well as off-campus liaisons in order to accomplish program goals. Evening and weekend hours sometimes required. Key Responsibilities: Caseload Management (Supporting current Foster Youth to develop mentoring program and training) - 50% Under the lead work direction of the Indian Tribal and Educational Personnel Program (ITEPP) Coordinator, the incumbent provides referrals to students and assists them in developing a plan of support services appropriate to their needs; monitors utilization of support services and outcomes. Provides assessment and referral for an assigned caseload of FFY program students and other identified at-risk students for intervention and referral services: Academic Assessment & Referral: Provides structured mentoring program that reviews academic readiness for college; reviews progress in completing academic requirements; assists students in clarifying and planning academic goals; assesses academic engagement and provides supplementary assistance in developing and monitoring time-management, organization, progress, and time-on-task as appropriate for college success. Provides information on university regulations, procedures, and deadline dates. Financial Aid Assessment and Referral: Assists students in understanding their financial aid opportunities; provides information regarding a wide range of federal and state aid programs, regulations, application processes, and eligibility. Explores alternative aid sources available for many FFY and refers when appropriate. Provides basic assistance with financial aid applications and timelines. Interpersonal & Developmental Assessment & Referral: Provides coaching and referral in basic communication skills, developing positive goals and strategies for personal success. Other Assessment and Referral: Provides information on cultural and social activities. Information Dissemination, Reporting and Documentation - 20% Maintains complete and accurate records on students served, specific services provided, and referrals. Prepares written reports regarding the student population, services, referrals, and persistence/graduation outcomes annually, and upon request. Social, Cultural, and Academic Activities - 20% Identifies social, cultural, and academic activities planned on campus and conducts targeted promotion to FFY and other students to encourage their participation in these events. Also assists or serves as the campus advisor for the FFY student club, ELITE (Excelling and Living Independently Through Education). Plans and organizes social, cultural, and/or academic activities that directly address unmet needs common among FFY and which have a direct and negative impact on student success or academic progress. Promotes peer mentoring, providing guidance and direction for effective peer networking and mentorship, which may include communication skills, planning, organization, resource acquisition, and evaluation of outcomes. Coordination with offices and other duties - 5% Consults regularly with the director and lead mentoring staff to coordinate outreach and services for FFY. Consults each term, at minimum, with director in regard to individual and general academic support needs of FFY in the community. Acts as an advocate for FFY. Identifies institutional barriers and designs appropriate interventions and solutions, in coordination with the ELITE Scholars director. Participates in university wide programming, including social, cultural, and educational activities, as appropriate to the assigned work. Other duties as assigned - 5% Knowledge and Abilities Associated with this Position Include: SSP IA: Working knowledge of the basic principles of individual and group behavior. Research and observation techniques for the purpose of recording, classifying, and interpreting factual information. And the techniques and methods of interviewing. Ability to gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations. Participate in and contribute to group meetings, conferences and interviews. Clearly express ideas and recommendations orally. Write clear and concise reports; and establish and maintain cooperative working relationships with students, staff, and faculty. SSP IB: Working knowledge of the methods and problems of organization and program management. Working knowledge of research and interviewing techniques. Working knowledge of the principles of individual and group behavior; the ability to rapidly acquire such knowledge of the organization, procedures, and activities of the specific campus to which the position is assigned. Working knowledge of the basic principles, practices, and major trends in the Student Services field to which assigned. Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation including demonstrated ability to interact and communicate with foster youth from diverse communities, which includes but is not limited to, ethnicity, tribes, and socioeconomic backgrounds. Ability to interpret and apply program rules and regulations; gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations. Ability to present clear and concise information orally and in written reports. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies. SSP II: Working knowledge of the practices, procedures and activities of El Centro management, general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques. General knowledge of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretative information through interviews. Ability to reason logically. Ability to collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. And, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned including demonstrated ability to interact and communicate with foster youth from diverse communities, which includes but is not limited to, ethnicity, tribes and socioeconomic backgrounds. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements above. Minimum Qualifications: SSP IA: Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Specialized experience during which the applicant has acquired and successfully applied the required knowledge and abilities listed below may be substituted for the required education on a year-for-year basis. SSP IB: Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities listed below may be substituted for the required education on a year-for-year basis. Experience: Equivalent to one year of experience in professional student services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. SSP II: Education : Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities listed below may be substituted for the required education on a year-for-year basis. Experience: Equivalent to two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Preferred Qualifications: Demonstrated two years of professional experience working with foster youth and diverse communities. Strong communication skills, both written and oral. Trauma informed background and training Skills in social advocacy and policy making regarding at risk youth Understanding of ethical boundaries in regard to social services Compassion and empathy skills Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review Friday, March 22, 2024. This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: SSP IA or IB - 3079, or SSP II - 3082 Publication Date: March 8, 2024 Advertised: Mar 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Select this link to apply via Another Source Working Title: Dean of Student Affairs Classification Title: Administrator IV Department Name: Student Affairs Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted/anticipated at $16,250 - $18,334 per month commensurate with experience CSU Salary Range: $6,563 - $21,066 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Friday, May 3, 2024 and the review period may end at any time thereafter. About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses A summary of this position: Cal Maritime is searching for a visionary leader who is ready to be part of a leadership team to shape our unique university. As the only Maritime Academy on the west coast and a university within the California State University system, Cal Maritime provides opportunity for the leadership team to engage in complex matters including decreased enrollment and budgetary issues from a distinctive position in higher education. Cal Maritime is seeking a dynamic and experienced student affairs professional who is not just a leader but a trailblazer. If you're passionate about driving innovation, making bold decisions, and creating an environment where students thrive, join us on this exciting journey! The Dean of Student Affairs must possess a forward-leaning mindset and be eager to help shape the future of Cal Maritime in an environment where our leaders make decisions. About the Role The Dean of Student Affairs is responsible for fostering the university's commitment to student success and serves as the leader of the Student Affairs division. Reporting directly to the President, the Dean of Student Affairs serves as a member of the President's Cabinet and participates in all aspects of institution-wide planning and programs in support of the mission and goals of the university, including meeting the needs of a diverse student population and creating a learning environment where all students (undergraduate, graduate, and professional) can succeed. The Dean of Student Affairs is responsible for creating an environment of collegiality, inclusiveness, and support for the university's diverse student body and providing executive level leadership and direction in the administration of a comprehensive range of services, policies, and procedures. The Dean of Student Affairs is responsible for collaborating with the President, cabinet members, deans, faculty, and others in fostering strong relationships with university constituents in providing strategic and innovative leadership in facilitating programs and services that enhance student outreach, enrollment, retention, and graduation. The incumbent is focused on actively developing, implementing, and maintaining programs that enrich student learning, build, and maintain a strong sense of community, and promote growth through engagement at Cal Maritime. The Dean of Student Affairs leads a talented and diverse team of professionals who provide a comprehensive array of student services focused on student success and engagement. The Dean of Student Affairs inspires and leads in all areas of the student experience, including university life, daily activities, and operations; conduct, morale, and discipline; residence life, health services, counseling, career services, diversity and inclusion; leadership and character development; and recruitment, enrollment, and financial aid. The Dean of Student Affairs ensures that all students receive the highest quality experience while leading key initiatives to maximize retention and graduation. Major Responsibilities : How you will spend your time: Leadership: Manages the Student Affairs budget. Fosters and leads a student affairs division, including overseeing personnel management, training, retention, and evaluation of professional and support staff. Supports and fosters staff success, developing a strong sense of team and cross-department and divisional collaboration, and establishes an environment of mentoring, accountability, and support. Ensures the delivery of quality and responsive programs and services through effective leadership and assessment of outcomes of student affairs programs. Implements qualitative and quantitative assessment programs to measure and optimize services in support of student academic, social, physical, emotional health, and development. Participates as a member of the senior administration, serving on various councils and committees and as a liaison to various internal and external groups including CSU systemwide organizations. Represents Cal Maritime to external entities and outside agencies in matters relating to Cal Maritime’s student services. Develops, fosters, and promotes new opportunities for partnerships with public and private sector organizations. Enrollment Management, Admission, Financial Aid and Related Planning Leads university enrollment management and related planning, including but not limited to: Collaborates with the President, and President’s cabinet members, deans, faculty, and others in developing and implementing a strategic enrollment plan. Fosters strong relationships with internal and external constituents in providing strategic and innovative leadership in facilitating co-curricular programs and services that enhance student outreach, enrollment, retention, and graduation. Oversees recruitment of students through the development and implementation of enrollment-centric recruitment marketing plans for short- and long-term goals. Oversees financial aid and ensures proper award and fund distribution. Partners with the Executive Dean of Academic Affairs and others in developing comprehensive student success programs. What you will bring: Division Leadership and Vision: Ability to establish a clear and understandable vision for Student Affairs Division, engage the university community in its implementation, and build the operational components to execute it. Demonstrated commitment to Cal Maritime’s mission and goals as a student-centered university dedicated to teaching excellence and active learning with a university first perspective. Ability to demonstrate a commitment to inclusiveness, access, and appreciation of the cultural diversity within the university community. Ability to establish and maintain cooperative and effective relations with university employees, students, and the public. Ability to lead and enable groups of people to face challenges and achieve results in complex conditions. Leadership, Conflict Resolution and Continuous Improvement: Experience in building and managing high-performing teams aligned with organizational goals. Proficient in directing, motivating, and assessing team performance, including experience in collective bargaining environments. Skilled in fostering learning and professional development, addressing challenges courageously, and promoting innovation and continuous improvement. Demonstrates strong analytical ability and operational focus in making effective decisions to overcome current and future challenges. Strategic planning / Goal Setting : Experienced in strategically supporting growth and change by creating and implementing long- and short-term goals, coordinating resource allocations, and collaborating with multiple entities to achieve objectives outlined in the university's strategic master plan. Skilled in managing large, complex projects from concept to completion in a centralized and regulated environment, finding solutions that foster mutual satisfaction and positive action, and developing imaginative approaches to strategic initiatives. Proficient in creating and initiating emergency protocols and applying forward-thinking, creative thought with high ethical standards to develop strategic vision. Preferred Qualifications: Extensive knowledge of current issues in student affairs and of student development theory/perspectives. Possess a high degree of cultural competence and a personal commitment to diversity and access. Knowledge of the changing informational and technological systems used in student affairs. Industry-oriented experience in a maritime-related field. Experience garnering and leveraging resources in support of student programs. Experience in a public university system. Experience working with a unionized workforce. Education and Experience: Master's degree from an accredited institution preferably in student affairs, higher education, counseling, or a closely related field. Doctoral/Terminal degree preferred. Nine years of progressively responsible work experience, including at least five years leading and/or supervising others' work, or an equivalent combination of education and experience. Experience in senior financial leadership in higher education, government, or comparable organization. Experience in Strategic Enrollment Management. Experience overseeing multi-disciplinary operational units in a complex organization. Work experience in an academic setting, ideally at an institution of higher education. Demonstrated leadership experience in contributions to the scholarship and practice of student affairs and justice, equity, diversity, and inclusion in higher education. Why a career with CSU is for You? The CSU system offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary: https://www2.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Tuition waiver: up to 2 courses, or 6 units, per semester for employee, spouse, registered domestic partner or eligible dependent child for any of the 23 campuses. Mission driven culture: Transforming the lives of a diverse student body, including first-generation students and under-represented communities. CalPERS Retirement Plan: CalPERS is a defined benefit retirement pension plan. Lifetime medical benefits for you, your spouse, or registered domestic partner. Learn more here Up to 24 vacation days per year Hours of Work/Travel: Travel outside of normal business hours. Ability to work evenings and weekends as appropriate. Physical, Mental, and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, credit check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withh eld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator click here Equal Employment Statement The California State University is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all CSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us. Application Procedure: Apply via AnotherSource link: click here Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Apr 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 21, 2024
Select this link to apply via Another Source Working Title: Dean of Student Affairs Classification Title: Administrator IV Department Name: Student Affairs Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted/anticipated at $16,250 - $18,334 per month commensurate with experience CSU Salary Range: $6,563 - $21,066 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Friday, May 3, 2024 and the review period may end at any time thereafter. About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses A summary of this position: Cal Maritime is searching for a visionary leader who is ready to be part of a leadership team to shape our unique university. As the only Maritime Academy on the west coast and a university within the California State University system, Cal Maritime provides opportunity for the leadership team to engage in complex matters including decreased enrollment and budgetary issues from a distinctive position in higher education. Cal Maritime is seeking a dynamic and experienced student affairs professional who is not just a leader but a trailblazer. If you're passionate about driving innovation, making bold decisions, and creating an environment where students thrive, join us on this exciting journey! The Dean of Student Affairs must possess a forward-leaning mindset and be eager to help shape the future of Cal Maritime in an environment where our leaders make decisions. About the Role The Dean of Student Affairs is responsible for fostering the university's commitment to student success and serves as the leader of the Student Affairs division. Reporting directly to the President, the Dean of Student Affairs serves as a member of the President's Cabinet and participates in all aspects of institution-wide planning and programs in support of the mission and goals of the university, including meeting the needs of a diverse student population and creating a learning environment where all students (undergraduate, graduate, and professional) can succeed. The Dean of Student Affairs is responsible for creating an environment of collegiality, inclusiveness, and support for the university's diverse student body and providing executive level leadership and direction in the administration of a comprehensive range of services, policies, and procedures. The Dean of Student Affairs is responsible for collaborating with the President, cabinet members, deans, faculty, and others in fostering strong relationships with university constituents in providing strategic and innovative leadership in facilitating programs and services that enhance student outreach, enrollment, retention, and graduation. The incumbent is focused on actively developing, implementing, and maintaining programs that enrich student learning, build, and maintain a strong sense of community, and promote growth through engagement at Cal Maritime. The Dean of Student Affairs leads a talented and diverse team of professionals who provide a comprehensive array of student services focused on student success and engagement. The Dean of Student Affairs inspires and leads in all areas of the student experience, including university life, daily activities, and operations; conduct, morale, and discipline; residence life, health services, counseling, career services, diversity and inclusion; leadership and character development; and recruitment, enrollment, and financial aid. The Dean of Student Affairs ensures that all students receive the highest quality experience while leading key initiatives to maximize retention and graduation. Major Responsibilities : How you will spend your time: Leadership: Manages the Student Affairs budget. Fosters and leads a student affairs division, including overseeing personnel management, training, retention, and evaluation of professional and support staff. Supports and fosters staff success, developing a strong sense of team and cross-department and divisional collaboration, and establishes an environment of mentoring, accountability, and support. Ensures the delivery of quality and responsive programs and services through effective leadership and assessment of outcomes of student affairs programs. Implements qualitative and quantitative assessment programs to measure and optimize services in support of student academic, social, physical, emotional health, and development. Participates as a member of the senior administration, serving on various councils and committees and as a liaison to various internal and external groups including CSU systemwide organizations. Represents Cal Maritime to external entities and outside agencies in matters relating to Cal Maritime’s student services. Develops, fosters, and promotes new opportunities for partnerships with public and private sector organizations. Enrollment Management, Admission, Financial Aid and Related Planning Leads university enrollment management and related planning, including but not limited to: Collaborates with the President, and President’s cabinet members, deans, faculty, and others in developing and implementing a strategic enrollment plan. Fosters strong relationships with internal and external constituents in providing strategic and innovative leadership in facilitating co-curricular programs and services that enhance student outreach, enrollment, retention, and graduation. Oversees recruitment of students through the development and implementation of enrollment-centric recruitment marketing plans for short- and long-term goals. Oversees financial aid and ensures proper award and fund distribution. Partners with the Executive Dean of Academic Affairs and others in developing comprehensive student success programs. What you will bring: Division Leadership and Vision: Ability to establish a clear and understandable vision for Student Affairs Division, engage the university community in its implementation, and build the operational components to execute it. Demonstrated commitment to Cal Maritime’s mission and goals as a student-centered university dedicated to teaching excellence and active learning with a university first perspective. Ability to demonstrate a commitment to inclusiveness, access, and appreciation of the cultural diversity within the university community. Ability to establish and maintain cooperative and effective relations with university employees, students, and the public. Ability to lead and enable groups of people to face challenges and achieve results in complex conditions. Leadership, Conflict Resolution and Continuous Improvement: Experience in building and managing high-performing teams aligned with organizational goals. Proficient in directing, motivating, and assessing team performance, including experience in collective bargaining environments. Skilled in fostering learning and professional development, addressing challenges courageously, and promoting innovation and continuous improvement. Demonstrates strong analytical ability and operational focus in making effective decisions to overcome current and future challenges. Strategic planning / Goal Setting : Experienced in strategically supporting growth and change by creating and implementing long- and short-term goals, coordinating resource allocations, and collaborating with multiple entities to achieve objectives outlined in the university's strategic master plan. Skilled in managing large, complex projects from concept to completion in a centralized and regulated environment, finding solutions that foster mutual satisfaction and positive action, and developing imaginative approaches to strategic initiatives. Proficient in creating and initiating emergency protocols and applying forward-thinking, creative thought with high ethical standards to develop strategic vision. Preferred Qualifications: Extensive knowledge of current issues in student affairs and of student development theory/perspectives. Possess a high degree of cultural competence and a personal commitment to diversity and access. Knowledge of the changing informational and technological systems used in student affairs. Industry-oriented experience in a maritime-related field. Experience garnering and leveraging resources in support of student programs. Experience in a public university system. Experience working with a unionized workforce. Education and Experience: Master's degree from an accredited institution preferably in student affairs, higher education, counseling, or a closely related field. Doctoral/Terminal degree preferred. Nine years of progressively responsible work experience, including at least five years leading and/or supervising others' work, or an equivalent combination of education and experience. Experience in senior financial leadership in higher education, government, or comparable organization. Experience in Strategic Enrollment Management. Experience overseeing multi-disciplinary operational units in a complex organization. Work experience in an academic setting, ideally at an institution of higher education. Demonstrated leadership experience in contributions to the scholarship and practice of student affairs and justice, equity, diversity, and inclusion in higher education. Why a career with CSU is for You? The CSU system offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary: https://www2.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Tuition waiver: up to 2 courses, or 6 units, per semester for employee, spouse, registered domestic partner or eligible dependent child for any of the 23 campuses. Mission driven culture: Transforming the lives of a diverse student body, including first-generation students and under-represented communities. CalPERS Retirement Plan: CalPERS is a defined benefit retirement pension plan. Lifetime medical benefits for you, your spouse, or registered domestic partner. Learn more here Up to 24 vacation days per year Hours of Work/Travel: Travel outside of normal business hours. Ability to work evenings and weekends as appropriate. Physical, Mental, and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, credit check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withh eld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator click here Equal Employment Statement The California State University is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all CSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us. Application Procedure: Apply via AnotherSource link: click here Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Apr 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Working Title: Director of Admissions Classification Title: Administrator II Department Name: Admissions and Outreach Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted/anticipated at $8,750 - $10,000 per month commensurate with education and experience CSU Salary Range: $4,812-$$ 15,449 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled, a review of applications will begin Thursday, April 18, 2024, and the review period may end at any time thereafter. Position Summary: The Director of Admissions reports to the Vice President of Student Affairs and is responsible for the leadership and management of all administrative and operational functions of first-time freshman, transfer, and graduate admissions. The Director of Admissions provides leadership and direction over admission processing for undergraduate and graduate applicants. The Director of Admissions utilizes modern and innovative tools to oversee and support the evaluation, and admissions and supports recruitment, registration, and retention efforts at Cal Maritime. The incumbent is responsible for maintaining an admission process that is efficient, responsive, data-informed, and student-focused. Specifically, the Director of Admissions facilitates student admissions and supervises and maintains the PeopleSoft Campus Solutions. This position is responsible for developing and implementing strategic plans that utilize technology including PeopleSoft and Liaison, including CRM, data analysis, reporting and visualization, and predictive and prescriptive modeling, to improve. the admissions and enrollment process. The Director of Admissions is responsible for working collaboratively and partnering with campus leadership, faculty, staff, and the auxiliary boards to enhance student service and improve operations and academic policies. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Administration and Oversight of Admissions Department Oversee and perform all application review, processing, and final decision notifications, including applicant follow-up, as necessary. Coordinate and assist with all transfer admissions and articulation processes. Assist with graduate student application processing. Manage the evaluation of all admissions applications and serve as the primary admissions evaluator for Cal Maritime. Ensure best practice customer service for all, especially for students and families from culturally, socially, and economically diverse backgrounds. Ensure timely, accurate, and comprehensive engagement with students and the campus community throughout the enrollment process. Create and maintain admission policies and procedures. Conduct and oversee the evaluation and processing of undergraduate admission applications. Prepare, monitor, execute, and evaluate goals and objectives for the Office of Admissions. Oversee a customer-service-focused program that assists students and their families from culturally, socially, and economically diverse backgrounds. Provide timely, accurate, and comprehensive services to students and the campus community throughout the recruitment and admission process. Collect and analyze data to inform and direct recruiting, admission, and enrollment activities, and to evaluate the accomplishment of immediate and long-term enrollment objectives Help develop recruitment and marketing materials for annual communication plans to guide prospective students, families, counselors, and community-based organizations successfully through the admission funnel. Assist in developing the marketing and communication budgets. Work effectively with the individuals in the Admissions, Enrollment, Marketing, and Financial Aid Offices, campus partners, Alumni, and external partners to develop strategies for marketing, outreach, and new student enrollment. Represent the university at outreach, recruitment, and community functions. Support the cross-training of admission and enrollment marketing staff on admission, and outreach and recruitment-related policies and processes to ensure coverage and excellent student service. Ensures confidentiality around sensitive issues. Ensure compliance with all federal, state, and University regulations, including Title 5 of the California Administrative Code and the California State University system. Mentor staff and provide growth and development opportunities. Act as a mediator when conflict arises. Schedule and assign work. Provide or delegate training and orientation. Ensure that policies and directions are interpreted, communicated, and implemented into daily activities within the unit. Monitor and provide timely and effective feedback. Conduct performance evaluations. Counsel employees, initiate corrective action, or discipline employees if needed. Work with various campus liaisons such as Athletics, EOP, Academic Affairs, and Marine Programs regarding admissions and enrollment. Complete other duties as assigned. Strategic Communications Management Participate in the development of recruitment and marketing materials, social media support, and data collection. These tactics contribute directly to the development of annual communication plans to guide prospective students through all parts of the Admissions funnel. Assist in developing the marketing and communication budgets. Technology Provide management oversight for the effective application of technology and the development, enhancement, and maintenance of the admissions modules within an integrated PeopleSoft/CMS database; document management system; and the CSU Cal State Apply online admissions application. Contribute to the development, enhancement, and maintenance of the Constituent Relationship Management (CRM) electronic recruitment and communication platform and other e-recruitment and cross-media recruitment tools. Identify and facilitate technology projects and improved business processes to enhance efficiency and delivery of service. Coordination of Activities External to the Department Work closely with the campus community for the purpose of building effective relationships and communicating the strategies and actions of the Office of Admissions. Serve on advisory committees external to the University, and service and advisory committees internal to the University, and maintain professional affiliations. Attend federal, state, and professional admissions information and training conferences. Monitor the state, regional, and national environments, apprising senior management of potential changes that may impact the University Required Qualifications: Education and Experience: Bachelor’s degree in a related field plus a minimum of six years of progressively responsible work experience in higher education registration and records, graduation evaluation, enrollment management, or student services, which includes a minimum of two years leading and/or supervising the work of others; or an equivalent combination of education and experience Demonstrated Knowledge, Skills, and Abilities: Must have the knowledge, skills, and abilities to perform the responsibilities of this position as stated in the sections for Essential Functions and Responsibilities, Work Lead Responsibilities (if applicable), and General Guidelines and Expectations. Knowledge: Incumbent must possess: Comprehensive knowledge of: Effective supervisory practices and techniques, employee-employer relationships, and the management of a unit. Demonstrated knowledge of information and communication technologies in admission management. University infrastructure, policies, and procedures. Thorough knowledge of: Procedures and practices to develop and implement recruitment plans. Statistical analysis, current research, marketing, and recruitment trends. Organizational development and administrative, personnel, and fiscal management. Demonstrated knowledge of information and communication technologies in admission management. Skills: Incumbent must possess: Evidence of a strong personal commitment to diversity. Effective leadership and motivational skills. Excellent verbal, written, and public speaking skills. Excellent data analysis skills. Strong interpersonal, planning, and organizational skills. Advanced analytical, problem-solving, and critical thinking skills within a complex work environment, and a strong commitment to equal opportunity. Independent judgment and critical decision-making skills. Abilities: Incumbent must have the ability to: Organize resources, especially staff, to meet program goals. Establish and maintain cooperative working relationships with a diverse population of faculty, staff, and others, including students from all backgrounds representing various attitudes and value systems. Work in a collaborative and collegial manner, and function cooperatively and productively as a member of a unit. Develop and maintain relationships with the appropriate officials at high schools, other state colleges and universities, the Chancellor's Office, and the State of California. Envision needed changes and improvements in the program area. Define, review, and implement different or creative solutions to unusual or complex problems. Adapt to the dynamics of organizational, procedural, and policy changes. Adjust to change (e.g., work environment and technology). Use standard office equipment (e.g., computers, copiers, printers, phones) and standard office software packages (e.g., Microsoft Office Suite, PeopleSoft, Cal State Apply, CRM, Liaison Perceptive *Content, CRA, Insight, ASSIST, and UC Doorways). Work with forms of electronic recruitment, including web-based, e-mail, CRM, and social media systems. Perform other duties as assigned. Preferred Qualifications: Demonstrated commitment and ability to advance the University’s goals in the areas of diversity and inclusive excellence. Master’s degree and a minimum of three years of experience as noted above Work experience in an academic setting, ideally Public Higher Education. Hours of Work/Travel: Travel outside of normal business hours. Ability to work evenings and weekends as appropriate. Physical, Mental, and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds Background Check: Satisfactory completion of a background check (including a criminal records check, credit check, DMV records check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 05, 2024
Working Title: Director of Admissions Classification Title: Administrator II Department Name: Admissions and Outreach Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted/anticipated at $8,750 - $10,000 per month commensurate with education and experience CSU Salary Range: $4,812-$$ 15,449 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled, a review of applications will begin Thursday, April 18, 2024, and the review period may end at any time thereafter. Position Summary: The Director of Admissions reports to the Vice President of Student Affairs and is responsible for the leadership and management of all administrative and operational functions of first-time freshman, transfer, and graduate admissions. The Director of Admissions provides leadership and direction over admission processing for undergraduate and graduate applicants. The Director of Admissions utilizes modern and innovative tools to oversee and support the evaluation, and admissions and supports recruitment, registration, and retention efforts at Cal Maritime. The incumbent is responsible for maintaining an admission process that is efficient, responsive, data-informed, and student-focused. Specifically, the Director of Admissions facilitates student admissions and supervises and maintains the PeopleSoft Campus Solutions. This position is responsible for developing and implementing strategic plans that utilize technology including PeopleSoft and Liaison, including CRM, data analysis, reporting and visualization, and predictive and prescriptive modeling, to improve. the admissions and enrollment process. The Director of Admissions is responsible for working collaboratively and partnering with campus leadership, faculty, staff, and the auxiliary boards to enhance student service and improve operations and academic policies. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Administration and Oversight of Admissions Department Oversee and perform all application review, processing, and final decision notifications, including applicant follow-up, as necessary. Coordinate and assist with all transfer admissions and articulation processes. Assist with graduate student application processing. Manage the evaluation of all admissions applications and serve as the primary admissions evaluator for Cal Maritime. Ensure best practice customer service for all, especially for students and families from culturally, socially, and economically diverse backgrounds. Ensure timely, accurate, and comprehensive engagement with students and the campus community throughout the enrollment process. Create and maintain admission policies and procedures. Conduct and oversee the evaluation and processing of undergraduate admission applications. Prepare, monitor, execute, and evaluate goals and objectives for the Office of Admissions. Oversee a customer-service-focused program that assists students and their families from culturally, socially, and economically diverse backgrounds. Provide timely, accurate, and comprehensive services to students and the campus community throughout the recruitment and admission process. Collect and analyze data to inform and direct recruiting, admission, and enrollment activities, and to evaluate the accomplishment of immediate and long-term enrollment objectives Help develop recruitment and marketing materials for annual communication plans to guide prospective students, families, counselors, and community-based organizations successfully through the admission funnel. Assist in developing the marketing and communication budgets. Work effectively with the individuals in the Admissions, Enrollment, Marketing, and Financial Aid Offices, campus partners, Alumni, and external partners to develop strategies for marketing, outreach, and new student enrollment. Represent the university at outreach, recruitment, and community functions. Support the cross-training of admission and enrollment marketing staff on admission, and outreach and recruitment-related policies and processes to ensure coverage and excellent student service. Ensures confidentiality around sensitive issues. Ensure compliance with all federal, state, and University regulations, including Title 5 of the California Administrative Code and the California State University system. Mentor staff and provide growth and development opportunities. Act as a mediator when conflict arises. Schedule and assign work. Provide or delegate training and orientation. Ensure that policies and directions are interpreted, communicated, and implemented into daily activities within the unit. Monitor and provide timely and effective feedback. Conduct performance evaluations. Counsel employees, initiate corrective action, or discipline employees if needed. Work with various campus liaisons such as Athletics, EOP, Academic Affairs, and Marine Programs regarding admissions and enrollment. Complete other duties as assigned. Strategic Communications Management Participate in the development of recruitment and marketing materials, social media support, and data collection. These tactics contribute directly to the development of annual communication plans to guide prospective students through all parts of the Admissions funnel. Assist in developing the marketing and communication budgets. Technology Provide management oversight for the effective application of technology and the development, enhancement, and maintenance of the admissions modules within an integrated PeopleSoft/CMS database; document management system; and the CSU Cal State Apply online admissions application. Contribute to the development, enhancement, and maintenance of the Constituent Relationship Management (CRM) electronic recruitment and communication platform and other e-recruitment and cross-media recruitment tools. Identify and facilitate technology projects and improved business processes to enhance efficiency and delivery of service. Coordination of Activities External to the Department Work closely with the campus community for the purpose of building effective relationships and communicating the strategies and actions of the Office of Admissions. Serve on advisory committees external to the University, and service and advisory committees internal to the University, and maintain professional affiliations. Attend federal, state, and professional admissions information and training conferences. Monitor the state, regional, and national environments, apprising senior management of potential changes that may impact the University Required Qualifications: Education and Experience: Bachelor’s degree in a related field plus a minimum of six years of progressively responsible work experience in higher education registration and records, graduation evaluation, enrollment management, or student services, which includes a minimum of two years leading and/or supervising the work of others; or an equivalent combination of education and experience Demonstrated Knowledge, Skills, and Abilities: Must have the knowledge, skills, and abilities to perform the responsibilities of this position as stated in the sections for Essential Functions and Responsibilities, Work Lead Responsibilities (if applicable), and General Guidelines and Expectations. Knowledge: Incumbent must possess: Comprehensive knowledge of: Effective supervisory practices and techniques, employee-employer relationships, and the management of a unit. Demonstrated knowledge of information and communication technologies in admission management. University infrastructure, policies, and procedures. Thorough knowledge of: Procedures and practices to develop and implement recruitment plans. Statistical analysis, current research, marketing, and recruitment trends. Organizational development and administrative, personnel, and fiscal management. Demonstrated knowledge of information and communication technologies in admission management. Skills: Incumbent must possess: Evidence of a strong personal commitment to diversity. Effective leadership and motivational skills. Excellent verbal, written, and public speaking skills. Excellent data analysis skills. Strong interpersonal, planning, and organizational skills. Advanced analytical, problem-solving, and critical thinking skills within a complex work environment, and a strong commitment to equal opportunity. Independent judgment and critical decision-making skills. Abilities: Incumbent must have the ability to: Organize resources, especially staff, to meet program goals. Establish and maintain cooperative working relationships with a diverse population of faculty, staff, and others, including students from all backgrounds representing various attitudes and value systems. Work in a collaborative and collegial manner, and function cooperatively and productively as a member of a unit. Develop and maintain relationships with the appropriate officials at high schools, other state colleges and universities, the Chancellor's Office, and the State of California. Envision needed changes and improvements in the program area. Define, review, and implement different or creative solutions to unusual or complex problems. Adapt to the dynamics of organizational, procedural, and policy changes. Adjust to change (e.g., work environment and technology). Use standard office equipment (e.g., computers, copiers, printers, phones) and standard office software packages (e.g., Microsoft Office Suite, PeopleSoft, Cal State Apply, CRM, Liaison Perceptive *Content, CRA, Insight, ASSIST, and UC Doorways). Work with forms of electronic recruitment, including web-based, e-mail, CRM, and social media systems. Perform other duties as assigned. Preferred Qualifications: Demonstrated commitment and ability to advance the University’s goals in the areas of diversity and inclusive excellence. Master’s degree and a minimum of three years of experience as noted above Work experience in an academic setting, ideally Public Higher Education. Hours of Work/Travel: Travel outside of normal business hours. Ability to work evenings and weekends as appropriate. Physical, Mental, and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds Background Check: Satisfactory completion of a background check (including a criminal records check, credit check, DMV records check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Administrative Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Department of Child and Adolescent Development Appointment Type Temporary. The position will end on or before March 31, 2025. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Part-Time 0.50 FTE Work Schedule: Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $2,914.00 - $3,238.00 per month at Part-Time (0.50) $5,829.00 - $6,477.00 per month at Full-Time (1.0) Salary is commensurate with experience. Position Summary The Department of Child & Adolescent Development is within the college of Health and Social Sciences. The Administrative Analyst will report to the Principal Investigator, Dr. Linda M. Platas, of the PK-3rd Grade Integrated Teacher Preparation Program (ITPP) grant. The Administrative Analyst will set up systems and procedures to collect data for: grant reporting; tracking and reporting outreach; recruitment efforts and effectiveness; course articulation across IHEs; financial aid; candidate progress from initial contact to program completion (including ITPP time-to-completion); and program evaluation. Position Information Administration, Recruitment, & Admissions Co-lead, plan and implement regular meetings and special events for all key program personnel and stakeholders Oversee the development of recruitment materials and procedures for admissions to the PK-3rd Grade ITPP Develop presentations and workshops that effectively communicate about the PK-3rd Grade ITPP and share at community and stakeholder meetings and events Develop student case management procedures Co-lead design of websites in collaboration with Graduate College of Education (GCOE), CAD, and community colleges Serve as the primary administrative contact for the program, including higher education institution partners Use data to identify priorities and challenges for program and students Design student support systems to ensure students are receiving academic support through SF State student support services (e.g, tutoring, financial aid) Oversee data collection for recruitment and admissions Independent determination of approaches to projects and priorities Use appreciable judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures Use appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues related to developing an ITPP Co-lead course articulation across IHEs with PI Work with PI on all aspects related to administration of the PK-3rd Grade ITPP Evaluation & Reporting Collaborate with team to ensure streamlined programming that encompasses key objectives and long term goals of the PK-3rd Grade ITPP Create program evaluation Report data, analysis, evaluation, and recommended policies, from a strategic and operational perspective, to the PI and the California Commission on Teacher Credentialing Represent CAD at community meetings with stakeholders Other Duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications MA in Education or related field Experience working with educators and related stakeholders in the San Francisco Bay Area Knowledge and understanding of early care and education field in SF Bay Area Knowledge and understanding of San Francisco State University policies and procedures Knowledge and experience with statistical analysis software and program evaluation Experience presenting at professional meetings and/or events Environmental/Physical/Special Ability to occasionally visit various sites and attend meetings in the Bay Area Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 21, 2024
Working Title Administrative Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Department of Child and Adolescent Development Appointment Type Temporary. The position will end on or before March 31, 2025. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Part-Time 0.50 FTE Work Schedule: Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $2,914.00 - $3,238.00 per month at Part-Time (0.50) $5,829.00 - $6,477.00 per month at Full-Time (1.0) Salary is commensurate with experience. Position Summary The Department of Child & Adolescent Development is within the college of Health and Social Sciences. The Administrative Analyst will report to the Principal Investigator, Dr. Linda M. Platas, of the PK-3rd Grade Integrated Teacher Preparation Program (ITPP) grant. The Administrative Analyst will set up systems and procedures to collect data for: grant reporting; tracking and reporting outreach; recruitment efforts and effectiveness; course articulation across IHEs; financial aid; candidate progress from initial contact to program completion (including ITPP time-to-completion); and program evaluation. Position Information Administration, Recruitment, & Admissions Co-lead, plan and implement regular meetings and special events for all key program personnel and stakeholders Oversee the development of recruitment materials and procedures for admissions to the PK-3rd Grade ITPP Develop presentations and workshops that effectively communicate about the PK-3rd Grade ITPP and share at community and stakeholder meetings and events Develop student case management procedures Co-lead design of websites in collaboration with Graduate College of Education (GCOE), CAD, and community colleges Serve as the primary administrative contact for the program, including higher education institution partners Use data to identify priorities and challenges for program and students Design student support systems to ensure students are receiving academic support through SF State student support services (e.g, tutoring, financial aid) Oversee data collection for recruitment and admissions Independent determination of approaches to projects and priorities Use appreciable judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures Use appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues related to developing an ITPP Co-lead course articulation across IHEs with PI Work with PI on all aspects related to administration of the PK-3rd Grade ITPP Evaluation & Reporting Collaborate with team to ensure streamlined programming that encompasses key objectives and long term goals of the PK-3rd Grade ITPP Create program evaluation Report data, analysis, evaluation, and recommended policies, from a strategic and operational perspective, to the PI and the California Commission on Teacher Credentialing Represent CAD at community meetings with stakeholders Other Duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications MA in Education or related field Experience working with educators and related stakeholders in the San Francisco Bay Area Knowledge and understanding of early care and education field in SF Bay Area Knowledge and understanding of San Francisco State University policies and procedures Knowledge and experience with statistical analysis software and program evaluation Experience presenting at professional meetings and/or events Environmental/Physical/Special Ability to occasionally visit various sites and attend meetings in the Bay Area Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Stop AAPI Hate Youth Program Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Asian American Studies Appointment Type Temporary. The position will end on or before one year from date of hire. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time (1.0 FTE) Work Schedule Monday-Friday; 8am-5pm Anticipated Hiring Range $5,000.00 - $6,667.00 Per Month ($60,000.00 - $80,004.00 Annually) Salary is commensurate with experience. Position Summary The Youth Program Lead serves as the Program Lead for SAH’s Youth Campaign. The Program Lead assesses, formulates, and evaluates the impact of recommended or implemented policies from a strategic and operational perspective. Work requires regular participation in planning and development activities and, as required, independent determination of methods to meet programmatic or administrative goals. Additionally, the role serves as a key contact for the Youth Program; develops programming; supervises and oversees coordinators; teaches and mentors high school student interns and manages projects throughout the year. The Program Lead works with minors, meeting weekly with coordinators and interns. The Program Lead reports to and conducts biweekly check-ins with Director, Interim Project Director and the eventual SAH Youth Program Director. Position Information Program Management • Influence over key objectives and longer term goals of programs with high visibility or broad impact within and outside the organization. • Leads and develops strategies and activities related to the Youth Program and its priorities with Youth Program staff • Work requires participation in planning and development activities and, as required, independent determiniation of methods to meet programmatic goals. • Review work against overall goals and objectives, with full accountability for results. • Develops policies, program, and procedures related to working with youth, such as oversight and supervision of adults over youth. • Train others on new skills and procedures and provide lead work direction for team coordinators of Youth program. •Serves as prime contact for the Youth Program, managers relationships with outside entities or agencies and manages sensitive information and situations. • Uses ingenuity and innovation to develop Youth Program activities over the summer and school semesters. Operations • Oversees day-to-day operations of the Youth Program and provide direction to other staff, and be accountable for youth efforts and activities towards program goals. • Serve as a key contact for the Youth Program. May manage relationships with outside entities or agencies and manage sensitive information and situations • Influence over key objectives and longer term goals of the Youth Program with high visibility or broad impact within and outside the Youth Program Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work involving study, analysis, and/or evaluation leading to the development of improvement or administrative policies, procedures, practices or programs. • Expertise in administrative survey techniques, operations and system analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions • Expertise in and advanced knowledge of the principles of public and business administration and operational and fiscal management • Ability to take initiative and indeptendently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. • Demonstrated consulative skills in working with internal and external constituent groups. •Ability to effectively present ideas and concepts in written or presentation format and use facilitation skills to gain consensus. Preferred Qualifications • Bachelor’s degree • Three years managerial experience in curriculum development and building educational classes. •Experience in developing resources, budgets, and marketing plans for educational programs and acting as a liason with the community. •Ability to handle multiple projects simultaneously, assign priorities, and delegate appropriately to meet deadlines. Experience in developing and managing budgets. •Demonstrated skills in the development management of new ventures, Experience developing and delivering online courses. •Excellent communication, organization and presentation skills. Ability to represent Stop AAPI Hate to constituenties and to develop good working relationships internally and externally. • Understanding of community organizing and community empowerment • Experience working with and leading and coaching/mentoring high school students • Demonstrated ability to mentor students through research, policy writing, or curriculum development • Excellent leadership skills to ensure the program runs successfully • Excellent organizational and written and verbal communication skills to report to all stakeholders • Ability to work with representatives from public and private entities and handle potentially sensitive situations • Ability to train others on new skills and procedures and provide lead work direction • Knowledge of Ethnic Studies and Asian American Studies, especially anti-Asian violence Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 13 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 14, 2024
Working Title Stop AAPI Hate Youth Program Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Asian American Studies Appointment Type Temporary. The position will end on or before one year from date of hire. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time (1.0 FTE) Work Schedule Monday-Friday; 8am-5pm Anticipated Hiring Range $5,000.00 - $6,667.00 Per Month ($60,000.00 - $80,004.00 Annually) Salary is commensurate with experience. Position Summary The Youth Program Lead serves as the Program Lead for SAH’s Youth Campaign. The Program Lead assesses, formulates, and evaluates the impact of recommended or implemented policies from a strategic and operational perspective. Work requires regular participation in planning and development activities and, as required, independent determination of methods to meet programmatic or administrative goals. Additionally, the role serves as a key contact for the Youth Program; develops programming; supervises and oversees coordinators; teaches and mentors high school student interns and manages projects throughout the year. The Program Lead works with minors, meeting weekly with coordinators and interns. The Program Lead reports to and conducts biweekly check-ins with Director, Interim Project Director and the eventual SAH Youth Program Director. Position Information Program Management • Influence over key objectives and longer term goals of programs with high visibility or broad impact within and outside the organization. • Leads and develops strategies and activities related to the Youth Program and its priorities with Youth Program staff • Work requires participation in planning and development activities and, as required, independent determiniation of methods to meet programmatic goals. • Review work against overall goals and objectives, with full accountability for results. • Develops policies, program, and procedures related to working with youth, such as oversight and supervision of adults over youth. • Train others on new skills and procedures and provide lead work direction for team coordinators of Youth program. •Serves as prime contact for the Youth Program, managers relationships with outside entities or agencies and manages sensitive information and situations. • Uses ingenuity and innovation to develop Youth Program activities over the summer and school semesters. Operations • Oversees day-to-day operations of the Youth Program and provide direction to other staff, and be accountable for youth efforts and activities towards program goals. • Serve as a key contact for the Youth Program. May manage relationships with outside entities or agencies and manage sensitive information and situations • Influence over key objectives and longer term goals of the Youth Program with high visibility or broad impact within and outside the Youth Program Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work involving study, analysis, and/or evaluation leading to the development of improvement or administrative policies, procedures, practices or programs. • Expertise in administrative survey techniques, operations and system analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions • Expertise in and advanced knowledge of the principles of public and business administration and operational and fiscal management • Ability to take initiative and indeptendently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. • Demonstrated consulative skills in working with internal and external constituent groups. •Ability to effectively present ideas and concepts in written or presentation format and use facilitation skills to gain consensus. Preferred Qualifications • Bachelor’s degree • Three years managerial experience in curriculum development and building educational classes. •Experience in developing resources, budgets, and marketing plans for educational programs and acting as a liason with the community. •Ability to handle multiple projects simultaneously, assign priorities, and delegate appropriately to meet deadlines. Experience in developing and managing budgets. •Demonstrated skills in the development management of new ventures, Experience developing and delivering online courses. •Excellent communication, organization and presentation skills. Ability to represent Stop AAPI Hate to constituenties and to develop good working relationships internally and externally. • Understanding of community organizing and community empowerment • Experience working with and leading and coaching/mentoring high school students • Demonstrated ability to mentor students through research, policy writing, or curriculum development • Excellent leadership skills to ensure the program runs successfully • Excellent organizational and written and verbal communication skills to report to all stakeholders • Ability to work with representatives from public and private entities and handle potentially sensitive situations • Ability to train others on new skills and procedures and provide lead work direction • Knowledge of Ethnic Studies and Asian American Studies, especially anti-Asian violence Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 13 2024 Pacific Daylight Time Applications close: Closing Date/Time: