CA DEPARTMENT OF JUSTICE
Orange, California, United States
Job Description and Duties Join our dynamic team of criminal prosecutors and legal staff in our Orange Office protecting the most vulnerable members of our communities and to safeguarding our state’s healthcare programs! The Division of Medi-Cal Fraud and Elder Abuse investigates and prosecutes complex criminal cases in state courts, including (1) fraud committed against the Medi-Cal programs by providers, such as licensed physicians, pharmacists, and nurses and others, and (2) criminal abuse and neglect of elder and dependent adults in nursing homes and other residential care facilities. We are looking for you if you are a team-oriented, well-organized self-starter seeking to serve justice for your fellow Californians. Under the supervision of the Supervising Deputy Attorney General, the Legal Secretary performs legal secretarial duties in support of the Orange Office’s legal team. The Legal Secretary adheres to office procedures, ensures all legal documents are skillfully drafted, proofread, formatted, and files and serves said documents in accordance with legal requirements and court deadlines. At the Orange Office, the Legal Secretary maintains internal databases and systems and organizes voluminous case files complying with federal, state, and local laws, rules and regulations, as well as office policies and practices. The Legal Secretary drafts, reviews, and process office correspondence, maintains office calendars, and processes subpoenas and travel. Duty Statement 40% Types, reviews, edits, processes, stores, formats, retrieves, serves, and files legal documents and correspondence, such as pleadings, briefs, motions, and subpoenas, as well as other related legal documents, in state courts, on the defense and third parties, using modern office technology, methods and procedures as required; assures all documents are prepared, proofread, copied, and processed to meet legal requirements and deadlines; under the direction of the prosecuting attorney or legal analyst, prepares and assists with the preparation of discovery, including the organization, indexing, numbering, copying, and serving of discovery to the defense; uses law libraries, computer databases, and software programs to check case citations and quotations, reviews and prepares jury instructions and verdict forms using statutory and case law; notates and calendars staff meetings and appointments, court appearances, and statutory deadlines; and transcribes complex dictations, including, but not limited to, audio recordings, interviews, and meetings. 30% Provides ProLaw case management support; adds docket events following case events and court appearances; reviews and edits daily reports; formats reviews, and scans documents associated with docket events, e.g. pleadings, motions, and transcripts; tracks status of locally and federally prosecuted cases; schedules, reviews, and finalizes case closures, uses state and federal court databases to obtain case information, such as PACER, LexisNexus, and Westlaw; finalizes and reports sentencing information for and to Headquarters, partner agencies, and the Office of Inspector General; assists with reports and ProLaw queries; offers assistance to legal analyst as needed; and processes invoices. 20% Performs data entry; accesses and searches various databases; assists with necessary deadlines and filings; acts as backup for the legal analyst; makes travel arrangements; requests travel advances, and prepares travel expense claims. 10% Assists legal team with preparing for litigation, such as preliminary hearings, grand jury proceedings, law and motions, and jury trials. Working Conditions This location offers FREE parking, as well as discounted trolley and other public transportation, and many restaurants and shops within walking distance. Minimum Requirements You will find the Minimum Requirements in the Class Specification. LEGAL SECRETARY Additional Documents Job Application Package Checklist Position Details Job Code #: JC-433231 Position #(s): 423-664-1282-XXX Working Title: Legal Secretary Classification: LEGAL SECRETARY $4,120.00 - $5,159.00 A $4,327.00 - $5,418.00 B # of Positions: 1 Work Location: Orange County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: Day Work Week: Monday-Friday Department Information This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Criminal Prosecutions Section, Orange. Individuals who are new to State service must have list eligibility in order to gain employment with the Office of the Attorney General. To access the Legal Secretary Examination and obtain list eligibility, please click HERE . Additional exams and information can be found at: https://oag.ca.gov/careers/exams . Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department of Justice, please visit the Attorney General’s website at www.oag.ca.gov. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V Special Requirements • A fingerprint check will be required. • Clearly indicate JC-433231 and the title of this position in the “Examination or Job Title(s) for Which you are Applying:” section located on the first page of your State Application. • See the list of Required Application Package Documents below; incomplete application packages will not be considered. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/7/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Anthony Doss (JC-433231) 2329 Gateway Oaks Drive Sacramento , CA 95833 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Anthony Doss (JC-433231) 2329 Gateway Oaks Drive Sacramento , CA 95833 08:30 AM - 04:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Experienced in Microsoft Word, Outlook and Adobe Acrobat necessary Knowledge of ProLaw, Excel, PowerPoint, OneNote highly desirable Skilled in using the California Style Manual and Bluebook desirable Excellent grammar, spelling, and proofreading skills necessary Knowledge of criminal discovery process and criminal law and procedure, including legal terminology, and Rules of Court highly desirable Experience with criminal case management systems desirable Works well in a team environment and independently Is cooperative and tactful with staff and management Shows initiative and willingness to learn and grow Communicates directly and effectively orally and in writing Uses discretion when dealing with sensitive and confidential information Excellent organizational skills Ability to work under pressure Professional demeanor and appearance Excellent work habits, such as good attendance, dependability, punctuality, accurate work product, and flexibility Benefits Benefit Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Anthony Doss (916) 621-1796 DMFEA_Personnel@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information on Application Filing Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/7/2024
May 24, 2024
Full Time
Job Description and Duties Join our dynamic team of criminal prosecutors and legal staff in our Orange Office protecting the most vulnerable members of our communities and to safeguarding our state’s healthcare programs! The Division of Medi-Cal Fraud and Elder Abuse investigates and prosecutes complex criminal cases in state courts, including (1) fraud committed against the Medi-Cal programs by providers, such as licensed physicians, pharmacists, and nurses and others, and (2) criminal abuse and neglect of elder and dependent adults in nursing homes and other residential care facilities. We are looking for you if you are a team-oriented, well-organized self-starter seeking to serve justice for your fellow Californians. Under the supervision of the Supervising Deputy Attorney General, the Legal Secretary performs legal secretarial duties in support of the Orange Office’s legal team. The Legal Secretary adheres to office procedures, ensures all legal documents are skillfully drafted, proofread, formatted, and files and serves said documents in accordance with legal requirements and court deadlines. At the Orange Office, the Legal Secretary maintains internal databases and systems and organizes voluminous case files complying with federal, state, and local laws, rules and regulations, as well as office policies and practices. The Legal Secretary drafts, reviews, and process office correspondence, maintains office calendars, and processes subpoenas and travel. Duty Statement 40% Types, reviews, edits, processes, stores, formats, retrieves, serves, and files legal documents and correspondence, such as pleadings, briefs, motions, and subpoenas, as well as other related legal documents, in state courts, on the defense and third parties, using modern office technology, methods and procedures as required; assures all documents are prepared, proofread, copied, and processed to meet legal requirements and deadlines; under the direction of the prosecuting attorney or legal analyst, prepares and assists with the preparation of discovery, including the organization, indexing, numbering, copying, and serving of discovery to the defense; uses law libraries, computer databases, and software programs to check case citations and quotations, reviews and prepares jury instructions and verdict forms using statutory and case law; notates and calendars staff meetings and appointments, court appearances, and statutory deadlines; and transcribes complex dictations, including, but not limited to, audio recordings, interviews, and meetings. 30% Provides ProLaw case management support; adds docket events following case events and court appearances; reviews and edits daily reports; formats reviews, and scans documents associated with docket events, e.g. pleadings, motions, and transcripts; tracks status of locally and federally prosecuted cases; schedules, reviews, and finalizes case closures, uses state and federal court databases to obtain case information, such as PACER, LexisNexus, and Westlaw; finalizes and reports sentencing information for and to Headquarters, partner agencies, and the Office of Inspector General; assists with reports and ProLaw queries; offers assistance to legal analyst as needed; and processes invoices. 20% Performs data entry; accesses and searches various databases; assists with necessary deadlines and filings; acts as backup for the legal analyst; makes travel arrangements; requests travel advances, and prepares travel expense claims. 10% Assists legal team with preparing for litigation, such as preliminary hearings, grand jury proceedings, law and motions, and jury trials. Working Conditions This location offers FREE parking, as well as discounted trolley and other public transportation, and many restaurants and shops within walking distance. Minimum Requirements You will find the Minimum Requirements in the Class Specification. LEGAL SECRETARY Additional Documents Job Application Package Checklist Position Details Job Code #: JC-433231 Position #(s): 423-664-1282-XXX Working Title: Legal Secretary Classification: LEGAL SECRETARY $4,120.00 - $5,159.00 A $4,327.00 - $5,418.00 B # of Positions: 1 Work Location: Orange County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: Day Work Week: Monday-Friday Department Information This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Criminal Prosecutions Section, Orange. Individuals who are new to State service must have list eligibility in order to gain employment with the Office of the Attorney General. To access the Legal Secretary Examination and obtain list eligibility, please click HERE . Additional exams and information can be found at: https://oag.ca.gov/careers/exams . Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department of Justice, please visit the Attorney General’s website at www.oag.ca.gov. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V Special Requirements • A fingerprint check will be required. • Clearly indicate JC-433231 and the title of this position in the “Examination or Job Title(s) for Which you are Applying:” section located on the first page of your State Application. • See the list of Required Application Package Documents below; incomplete application packages will not be considered. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/7/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Anthony Doss (JC-433231) 2329 Gateway Oaks Drive Sacramento , CA 95833 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Anthony Doss (JC-433231) 2329 Gateway Oaks Drive Sacramento , CA 95833 08:30 AM - 04:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Experienced in Microsoft Word, Outlook and Adobe Acrobat necessary Knowledge of ProLaw, Excel, PowerPoint, OneNote highly desirable Skilled in using the California Style Manual and Bluebook desirable Excellent grammar, spelling, and proofreading skills necessary Knowledge of criminal discovery process and criminal law and procedure, including legal terminology, and Rules of Court highly desirable Experience with criminal case management systems desirable Works well in a team environment and independently Is cooperative and tactful with staff and management Shows initiative and willingness to learn and grow Communicates directly and effectively orally and in writing Uses discretion when dealing with sensitive and confidential information Excellent organizational skills Ability to work under pressure Professional demeanor and appearance Excellent work habits, such as good attendance, dependability, punctuality, accurate work product, and flexibility Benefits Benefit Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Anthony Doss (916) 621-1796 DMFEA_Personnel@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information on Application Filing Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/7/2024
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers ! This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 4/3/2024, 5/1/2024, 5/29/2024, 6/26/2024, 7/24/2024 (Final) Under general supervision, a Legal Secretary II performs a wide variety of complex legal clerical work requiring independent judgment and discretion, and is subject to minimal work direction and instruction. Positions allocated to this class frequently provide lead direction to other clerical staff. The range of duties typically involves performing work in multiple, unrelated areas of law and for several attorneys, and/or other staff. Incumbents may be required to use shorthand to perform some work assignments. Examples of Knowledge and Abilities Knowledge of Purpose, format, and processing procedures of a wide variety of legal forms and documents Legal terminology, spelling and usage English grammar, punctuation, spelling and usage with emphasis on composition of both general business and legal correspondence Basic procedures of the court system regarding processing of legal documents and filing deadlines Basic structure of the civil and criminal court system General clerical office practices and procedures Basic organization of a law library Basic references for legal clerical work Ability to Perform difficult, complex legal clerical work with minimal supervision and instruction Independently and efficiently maintain records and files Operate standard office machines and equipment, such as typewriters, word processors, computer terminals, printers, tape recorders, copiers, and multi-line telephones Understand and apply oral and written rules, directions and instructions Provide lead direction to clerical staff Compose complex correspondence and legal documents from brief instructions and by extracting information from a variety of sources Establish and maintain effective working relationships with co-workers, other agency personnel and the public Communicate clearly and concisely orally and in writing Employment Qualifications Minimum Qualifications Either: 1. One year of experience in Sacramento County service in the class of Legal Secretary I. Or: 2. Two years of clerical experience involving the preparation and processing of legal documents for court action such as those described in the Examples of Duties. Education or training from an accredited college, business school, or training school that is directly related to the Knowledge and Abilities specified for this class may be substituted for a maximum of one year of the required experience (30 semester units or 45 quarter units equal one year of experience.) Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements 1. All positions in these classes require the ability to type from clear copy at the rate of 50 net words per minute. 2. Some positions in these classes may require taking oral dictation involving legal terminology. To be eligible for appointment to a “short-hand-required” position, the applicant must have the ability to take oral dictation, using any speedwriting method, at the rate of 100 words per minute and transcribe at the rate of 30 net words per minute. Where the oral dictation skill is required, it is used in performing the typical duties of the class as shown in the “Examples of Duties” above. The Civil Service Commission approved the use of selective certification for this special skill on March 7, 1985. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 7/24/2024 5:00 PM Pacific
Mar 21, 2024
The Position Come join one of Forbes Magazine's Best Employers ! This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 4/3/2024, 5/1/2024, 5/29/2024, 6/26/2024, 7/24/2024 (Final) Under general supervision, a Legal Secretary II performs a wide variety of complex legal clerical work requiring independent judgment and discretion, and is subject to minimal work direction and instruction. Positions allocated to this class frequently provide lead direction to other clerical staff. The range of duties typically involves performing work in multiple, unrelated areas of law and for several attorneys, and/or other staff. Incumbents may be required to use shorthand to perform some work assignments. Examples of Knowledge and Abilities Knowledge of Purpose, format, and processing procedures of a wide variety of legal forms and documents Legal terminology, spelling and usage English grammar, punctuation, spelling and usage with emphasis on composition of both general business and legal correspondence Basic procedures of the court system regarding processing of legal documents and filing deadlines Basic structure of the civil and criminal court system General clerical office practices and procedures Basic organization of a law library Basic references for legal clerical work Ability to Perform difficult, complex legal clerical work with minimal supervision and instruction Independently and efficiently maintain records and files Operate standard office machines and equipment, such as typewriters, word processors, computer terminals, printers, tape recorders, copiers, and multi-line telephones Understand and apply oral and written rules, directions and instructions Provide lead direction to clerical staff Compose complex correspondence and legal documents from brief instructions and by extracting information from a variety of sources Establish and maintain effective working relationships with co-workers, other agency personnel and the public Communicate clearly and concisely orally and in writing Employment Qualifications Minimum Qualifications Either: 1. One year of experience in Sacramento County service in the class of Legal Secretary I. Or: 2. Two years of clerical experience involving the preparation and processing of legal documents for court action such as those described in the Examples of Duties. Education or training from an accredited college, business school, or training school that is directly related to the Knowledge and Abilities specified for this class may be substituted for a maximum of one year of the required experience (30 semester units or 45 quarter units equal one year of experience.) Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements 1. All positions in these classes require the ability to type from clear copy at the rate of 50 net words per minute. 2. Some positions in these classes may require taking oral dictation involving legal terminology. To be eligible for appointment to a “short-hand-required” position, the applicant must have the ability to take oral dictation, using any speedwriting method, at the rate of 100 words per minute and transcribe at the rate of 30 net words per minute. Where the oral dictation skill is required, it is used in performing the typical duties of the class as shown in the “Examples of Duties” above. The Civil Service Commission approved the use of selective certification for this special skill on March 7, 1985. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 7/24/2024 5:00 PM Pacific
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers ! This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 6/3/2024, 7/1/2024, 7/29/2024 (Final) Legal Secretary I is a journey level class and is characterized by a wide variety of general and legal clerical work which includes composing and typing legal documents and correspondence, processing of legal documents, and maintenance of legal case records. These duties are generally repetitive and require minimal supervision once office procedures are learned. Additionally, some positions in this classification may require the ability to take and transcribe oral dictation. Examples of Knowledge and Abilities Knowledge of Purpose, format and processing procedures of basic legal forms and documents English grammar, punctuation, spelling and usage Format and composition of routine correspondence and legal documents Legal terminology, spelling and usage Basic references for legal clerical work Legal and general office clerical practices and procedures Ability to Compose routine correspondence and legal documents from minimum instructions Prepare complex legal documents from specific instructions Efficiently maintain accurate case files and records Operate standard office machines and equipment, such as typewriters, word processors, computer terminals, printers, tape recorders, copiers, and multi-line telephones Understand and follow oral and written directions and instructions Establish and maintain effective working relationships with co-workers, other agency personnel and the public Communicate clearly and concisely orally and in writing Employment Qualifications Minimum Qualifications Either : One year of clerical experience involving the preparation and processing of legal documents for court action such as those described in the Examples of Duties (see class specification). Education or training from an accredited college, business school, or training school that is directly related to the Knowledge and Abilities specified for this class may be substituted for a maximum of six months of the required experience (15 semester units or 22 quarter units equal six months of experience). Or : Completion of a curriculum approved by the Department of Personnel Services (formerly the Department of Personnel Management) in legal assisting, legal secretarial or legal stenographic work. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements All positions in this class require the ability to type from clear copy at the rate of 50 net words per minute. Some positions in this class may require taking oral dictation involving legal terminology. To be eligible for appointment to a "short-hand-required" position, the applicant must have the ability to take oral dictation, using any speedwriting method, at the rate of 100 words per minute and transcribe at the rate of 30 net words per minute. Where the oral dictation skill is required, it is used in performing the typical duties of the class as shown in the "Examples of Duties" (see class specification). The Civil Service Commission approved the use of selective certification for this special skill on March 7, 1985. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 7/29/2024 5:00 PM Pacific
May 21, 2024
The Position Come join one of Forbes Magazine's Best Employers ! This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 6/3/2024, 7/1/2024, 7/29/2024 (Final) Legal Secretary I is a journey level class and is characterized by a wide variety of general and legal clerical work which includes composing and typing legal documents and correspondence, processing of legal documents, and maintenance of legal case records. These duties are generally repetitive and require minimal supervision once office procedures are learned. Additionally, some positions in this classification may require the ability to take and transcribe oral dictation. Examples of Knowledge and Abilities Knowledge of Purpose, format and processing procedures of basic legal forms and documents English grammar, punctuation, spelling and usage Format and composition of routine correspondence and legal documents Legal terminology, spelling and usage Basic references for legal clerical work Legal and general office clerical practices and procedures Ability to Compose routine correspondence and legal documents from minimum instructions Prepare complex legal documents from specific instructions Efficiently maintain accurate case files and records Operate standard office machines and equipment, such as typewriters, word processors, computer terminals, printers, tape recorders, copiers, and multi-line telephones Understand and follow oral and written directions and instructions Establish and maintain effective working relationships with co-workers, other agency personnel and the public Communicate clearly and concisely orally and in writing Employment Qualifications Minimum Qualifications Either : One year of clerical experience involving the preparation and processing of legal documents for court action such as those described in the Examples of Duties (see class specification). Education or training from an accredited college, business school, or training school that is directly related to the Knowledge and Abilities specified for this class may be substituted for a maximum of six months of the required experience (15 semester units or 22 quarter units equal six months of experience). Or : Completion of a curriculum approved by the Department of Personnel Services (formerly the Department of Personnel Management) in legal assisting, legal secretarial or legal stenographic work. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements All positions in this class require the ability to type from clear copy at the rate of 50 net words per minute. Some positions in this class may require taking oral dictation involving legal terminology. To be eligible for appointment to a "short-hand-required" position, the applicant must have the ability to take oral dictation, using any speedwriting method, at the rate of 100 words per minute and transcribe at the rate of 30 net words per minute. Where the oral dictation skill is required, it is used in performing the typical duties of the class as shown in the "Examples of Duties" (see class specification). The Civil Service Commission approved the use of selective certification for this special skill on March 7, 1985. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 7/29/2024 5:00 PM Pacific
Job Summary The Mohave County Attorney's Office is currently recruiting for a Legal Secretary located in Kingman, AZ. “The typical hiring salary is $15.00 - $17.91 - DOQ.” This posting may be used to fill current and future vacancies. This is one classification in a progressive series of Office Administration positions which focuses on a variety of administrative support and clerical functions including front desk/reception functions as assigned. Incumbents have previous experience in performing specialized office tasks of the assigned department/area and need only a short introduction to the specific procedures, forms, and processes of the assigned position. Assignment to the Bookkeeping/Accounting functions require experience or training in Bookkeeping or Accounting tasks. REPORTS TO A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED As assigned may assist in training new clerical employees, temporaries, and volunteers. Essential Job Functions Duties may include, but are not limited to, the following: Meets and greets the public. Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate. May talk with individuals to gather preliminary information or verify information for various County programs or activities. As requested, review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets. Contacts vendors to obtain prices and purchases various supplies and materials. Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy. Types forms, letters, reports, and file cards from draft, or rough copy. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. Prepares standardized reports and statements. Processes payments in the database. Records attendance and documents notes at required meetings. Collects, compiles, and submits data for use in statistical reports, internal operating studies or policy formulation. Meets established deadlines and informs concerned parties of deadlines and appointments. Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. Maintain a high level of confidentiality of information. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned Legal Process: Duties may include, but not limited to the following: Receives documents via email, mail, or delivery and may scan, copy, file, and route as required. Collects fees and fines. Maintains archived records and keeps storage area organized. Processes legal documents to include, but not limited to, claims, writs, executions, attachments, warrants, summons, Deeds of Trust, etc. Delivers and Files/records legal documents with Court or other entities. Prepares letters or calls to obtain additional information or advise clients of changes in court appearances or meetings. Enter or update information in Justware legal database/case management system. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma/ GED (General Education Degree). Two (2) years minimum of progressive office support and clerical training, cash handling and/or bookkeeping. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT May be required to possess a valid Driver's License at the start of employment and maintain said license while employed in this position. May be required to provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Modern office practices and records management/maintenance procedures. English grammar and spelling. Basic mathematics required to calculate and perform general accounting procedures. Filing and information systems, including EXCEL spreadsheets and Microsoft Word. Mohave County Personnel Policies & Procedures and Department Regulations. Skill in: Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned. Ability to: Communicate clearly and concisely, both orally and in writing with all people. Use databases and other forms of electronic data storage. Maintain accurate and up-to-date records and documentation. Establish and maintain cooperative working relationships with those contacted in the course of work. Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities. Maintain a high standard of confidentiality. Understand brief, written, or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment. Organize workload to ensure determinations are made on a time basis. Perform the essential functions of the job with or without a reasonable accommodation. Comply with Mohave County Personnel Policies & Procedures and Department Regulations.
May 07, 2024
Full Time
Job Summary The Mohave County Attorney's Office is currently recruiting for a Legal Secretary located in Kingman, AZ. “The typical hiring salary is $15.00 - $17.91 - DOQ.” This posting may be used to fill current and future vacancies. This is one classification in a progressive series of Office Administration positions which focuses on a variety of administrative support and clerical functions including front desk/reception functions as assigned. Incumbents have previous experience in performing specialized office tasks of the assigned department/area and need only a short introduction to the specific procedures, forms, and processes of the assigned position. Assignment to the Bookkeeping/Accounting functions require experience or training in Bookkeeping or Accounting tasks. REPORTS TO A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED As assigned may assist in training new clerical employees, temporaries, and volunteers. Essential Job Functions Duties may include, but are not limited to, the following: Meets and greets the public. Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate. May talk with individuals to gather preliminary information or verify information for various County programs or activities. As requested, review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets. Contacts vendors to obtain prices and purchases various supplies and materials. Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy. Types forms, letters, reports, and file cards from draft, or rough copy. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. Prepares standardized reports and statements. Processes payments in the database. Records attendance and documents notes at required meetings. Collects, compiles, and submits data for use in statistical reports, internal operating studies or policy formulation. Meets established deadlines and informs concerned parties of deadlines and appointments. Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. Maintain a high level of confidentiality of information. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned Legal Process: Duties may include, but not limited to the following: Receives documents via email, mail, or delivery and may scan, copy, file, and route as required. Collects fees and fines. Maintains archived records and keeps storage area organized. Processes legal documents to include, but not limited to, claims, writs, executions, attachments, warrants, summons, Deeds of Trust, etc. Delivers and Files/records legal documents with Court or other entities. Prepares letters or calls to obtain additional information or advise clients of changes in court appearances or meetings. Enter or update information in Justware legal database/case management system. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma/ GED (General Education Degree). Two (2) years minimum of progressive office support and clerical training, cash handling and/or bookkeeping. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT May be required to possess a valid Driver's License at the start of employment and maintain said license while employed in this position. May be required to provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Modern office practices and records management/maintenance procedures. English grammar and spelling. Basic mathematics required to calculate and perform general accounting procedures. Filing and information systems, including EXCEL spreadsheets and Microsoft Word. Mohave County Personnel Policies & Procedures and Department Regulations. Skill in: Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned. Ability to: Communicate clearly and concisely, both orally and in writing with all people. Use databases and other forms of electronic data storage. Maintain accurate and up-to-date records and documentation. Establish and maintain cooperative working relationships with those contacted in the course of work. Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities. Maintain a high standard of confidentiality. Understand brief, written, or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment. Organize workload to ensure determinations are made on a time basis. Perform the essential functions of the job with or without a reasonable accommodation. Comply with Mohave County Personnel Policies & Procedures and Department Regulations.
STATE BAR OF CALIFORNIA
San Francisco, CA, United States
Job Description Office of General Counsel Legal Secretary II Annual Salary Range: $69,867 - $93,160 Legal Secretary III Annual Salary Range: $73,365 - $97,816 FLSA Non-Exempt / Non-Union Represented This position allows for up to four days of remote work per week. About the Office The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the Bar in all state and federal courts and before administrative agencies; advocacy of Bar discipline and admission cases in the California Supreme Court; and, providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients. OGC provides legal advice and representation in the following areas: admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters. Ideal Candidate The ideal candidate will have a strong litigation background and will be organized, reliable, accurate, and proactive. This position will primarily assist in-house counsel with state and federal court filings, case file management, and other tasks to support in-house counsel's litigation and advisory work. Knowledge of how to prepare tables of authorities and finalize papers for filing, file and serve documents in state and federal court, and analyze court rules and calculate court deadlines is required. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint) required and familiarity with ProLaw or similar case file management programs preferred. The ability to work in a fast-paced environment is key, as well as handling multiple deadlines and the ability to learn the various aspects of the State Bar . Definition Under direction, the Legal Secretary II assists legal professional, supervisory, and judicial staff member(s) in accomplishing highly confidential secretarial and administrative duties and responsibilities of the department, unit, or individual legal staff member, to which the position is assigned. In addition, the LSII coordinates special projects and performs analysis, editing, evaluation, report preparation, and other duties as assigned. Under direction, the Legal Secretary III provides a broad range of highly confidential, advanced secretarial, technical, and managerial assistance in accomplishing the duties and responsibilities of the office, department, unit, or individual legal staff member to which the position is assigned or unassigned. In addition, this subject class assumes formal lead responsibilities for assigned functions and legal support staff. Distinguishing Characteristics Legal Secretary II This is an experienced (minimum of three years in legal secretary role), journey-level classification in the Legal Secretary classification series. It is distinguished from the lower-level Legal Secretary I classification in that incumbents independently perform the full range of legal secretarial and staff support duties. Incumbents in this classification may serve in an informal lead capacity, assisting, training, assigning, and monitoring the work of lower-level Legal Secretary staff. The Legal Secretary II is distinguished from the Legal Secretary III classification by the latter's formal lead responsibilities. Legal Secretary III This is the advanced-level and most experienced classification (minimum of six years in a legal secretary role) in the Legal Secretary classification series. The Legal Secretary III classification is distinguished from other secretarial classes in that incumbents in this class perform the most complex and varied assignments and/or serve in a formal lead capacity over lower-level secretarial staff, which includes: the formal training of legal secretarial staff, assigning, monitoring, and evaluating work of lower-level classes. This class may participate in formal performance evaluations of lower-level classes and make recommendations to supervisors on legal staff performance deficiencies and disciplinary actions, as well as participate and make recommendations on personnel actions such as hiring, promoting/demoting, and terminating staff. Examples of Essential Duties Duties may include, but are not limited to, the following: Provides legal secretarial support, including preparing legal briefs, motions, and memoranda. Formats, edits, assembles documents and enters databases for filing in all state, federal, or State Bar courts. Assembles and types, in final form, legal pleadings for filing in all state, federal, or State Bar courts, including proofreading and editing documents for accuracy, entering data into a database, and ensuring that litigation deadlines are met. Interprets local court rules for requisite format and several duplications of pleadings. Checks legal citations, oversees the production of legal documents and distributes documents to the appropriate court and in-house personnel. Proofreads, edits, and/or assembles legal documents, including but not limited to pleadings, contracts, subpoenas, legal memoranda, letters, proposals, and/or other documents unique to the department, office, or unit to which assigned. Serves in a formal trainer capacity for new hires. Tracks legislative research and analyzes internal data, policies, and legal subject matter, such as labor law and recent court decisions. Assists others in preparing for committee or other meetings, including, but not limited to, the preparation, distribution, and printing of notices, agendas and materials, and minutes. Assumes responsibility for secretarial assistance, including, but not limited to, calendaring court appearances; making appointments; creating and maintaining legal files and indices; date stamping, faxing, scanning, and copying documents; and screening and routing telephone calls. Performs other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described, including paralegal and office support duties within the main areas of (1) legislative support, (2) litigation support, (3) legal and policy research, (4) contract administration, (5) transactions support and (6) executive legal support. May format, cite, check, and edit Review Department opinions for Judges and maintain version control of all opinions, ensuring their progress from oral argument to timely filing and, at times, publication. May perform legal and policy research, including researching, compiling, and analyzing various internal data, policies, and legal subject matter such as labor law and recent court decisions. May provide coverage for other Legal Secretaries during staff absences on a rotational basis by assisting direct supervisors of the absentee secretaries. Employment Standards Knowledge of: Workflow principles for maintaining centralized information and data record-keeping systems. The complete system of technical processes for providing substantive and procedural legal support. Developments in the functional domain(s) of assignments and changes in guidelines applying to the work focus areas, such as matters of legislative support. The relevance and importance of various legislative histories, policy issues, agreements, and other information pertinent to the organization's interests and perspectives in legislative matters from a legislative support perspective. Modern office practices and procedures, including standard computer software such as Microsoft Office and case management system applications. Broad legal concepts, terminology, documents, and procedures, including specialized legal processes and methodology of legal proceedings and legal research. The basic vocabulary, grammar, spelling, and punctuation rules specified in Webster's New Collegiate Dictionary . Business math for nontechnical calculations such as addition, subtraction, multiplication, and division. Filing requirements for State Bar Court and Superior Courts. Ability to: Demonstrate accomplished legal writing skills with accurate, clear, and complete legal documents. Organize and maintain digital and paper legal files and records. Problem solve to select, organize, and logically process relevant information (verbal, numerical, or abstract) to solve a problem. Work independently, and work cooperatively in a team environment. Complete multiple tasks and meet deadlines. Demonstrate independent judgment and initiative. Receive and relay detailed information through verbal and written communications. Carry out duties in accordance with policies, procedures, and scope of responsibility. Communicate clearly and effectively in person, by telephone, and in writing. Demonstrate accomplished computer keyboarding skills. Maintain confidentiality of State Bar documents, records, and data, including legally protected personal information, proprietary and pre-decisional information not subject to public information disclosure, sensitive legal and programmatic data, and other sensitive information Minimum Qualifications Legal Secretary II Education: Possession of high school diploma or equivalent. Two (2) years of post-secondary education Experience: Three (3) years of directly relevant legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. Legal Secretary III Education: Associate degree or two (2) years of post-secondary education. Experience: Six (6) years of legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. License, Certificate, and Registration Requirements: None required. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
May 21, 2024
Full Time
Job Description Office of General Counsel Legal Secretary II Annual Salary Range: $69,867 - $93,160 Legal Secretary III Annual Salary Range: $73,365 - $97,816 FLSA Non-Exempt / Non-Union Represented This position allows for up to four days of remote work per week. About the Office The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the Bar in all state and federal courts and before administrative agencies; advocacy of Bar discipline and admission cases in the California Supreme Court; and, providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients. OGC provides legal advice and representation in the following areas: admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters. Ideal Candidate The ideal candidate will have a strong litigation background and will be organized, reliable, accurate, and proactive. This position will primarily assist in-house counsel with state and federal court filings, case file management, and other tasks to support in-house counsel's litigation and advisory work. Knowledge of how to prepare tables of authorities and finalize papers for filing, file and serve documents in state and federal court, and analyze court rules and calculate court deadlines is required. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint) required and familiarity with ProLaw or similar case file management programs preferred. The ability to work in a fast-paced environment is key, as well as handling multiple deadlines and the ability to learn the various aspects of the State Bar . Definition Under direction, the Legal Secretary II assists legal professional, supervisory, and judicial staff member(s) in accomplishing highly confidential secretarial and administrative duties and responsibilities of the department, unit, or individual legal staff member, to which the position is assigned. In addition, the LSII coordinates special projects and performs analysis, editing, evaluation, report preparation, and other duties as assigned. Under direction, the Legal Secretary III provides a broad range of highly confidential, advanced secretarial, technical, and managerial assistance in accomplishing the duties and responsibilities of the office, department, unit, or individual legal staff member to which the position is assigned or unassigned. In addition, this subject class assumes formal lead responsibilities for assigned functions and legal support staff. Distinguishing Characteristics Legal Secretary II This is an experienced (minimum of three years in legal secretary role), journey-level classification in the Legal Secretary classification series. It is distinguished from the lower-level Legal Secretary I classification in that incumbents independently perform the full range of legal secretarial and staff support duties. Incumbents in this classification may serve in an informal lead capacity, assisting, training, assigning, and monitoring the work of lower-level Legal Secretary staff. The Legal Secretary II is distinguished from the Legal Secretary III classification by the latter's formal lead responsibilities. Legal Secretary III This is the advanced-level and most experienced classification (minimum of six years in a legal secretary role) in the Legal Secretary classification series. The Legal Secretary III classification is distinguished from other secretarial classes in that incumbents in this class perform the most complex and varied assignments and/or serve in a formal lead capacity over lower-level secretarial staff, which includes: the formal training of legal secretarial staff, assigning, monitoring, and evaluating work of lower-level classes. This class may participate in formal performance evaluations of lower-level classes and make recommendations to supervisors on legal staff performance deficiencies and disciplinary actions, as well as participate and make recommendations on personnel actions such as hiring, promoting/demoting, and terminating staff. Examples of Essential Duties Duties may include, but are not limited to, the following: Provides legal secretarial support, including preparing legal briefs, motions, and memoranda. Formats, edits, assembles documents and enters databases for filing in all state, federal, or State Bar courts. Assembles and types, in final form, legal pleadings for filing in all state, federal, or State Bar courts, including proofreading and editing documents for accuracy, entering data into a database, and ensuring that litigation deadlines are met. Interprets local court rules for requisite format and several duplications of pleadings. Checks legal citations, oversees the production of legal documents and distributes documents to the appropriate court and in-house personnel. Proofreads, edits, and/or assembles legal documents, including but not limited to pleadings, contracts, subpoenas, legal memoranda, letters, proposals, and/or other documents unique to the department, office, or unit to which assigned. Serves in a formal trainer capacity for new hires. Tracks legislative research and analyzes internal data, policies, and legal subject matter, such as labor law and recent court decisions. Assists others in preparing for committee or other meetings, including, but not limited to, the preparation, distribution, and printing of notices, agendas and materials, and minutes. Assumes responsibility for secretarial assistance, including, but not limited to, calendaring court appearances; making appointments; creating and maintaining legal files and indices; date stamping, faxing, scanning, and copying documents; and screening and routing telephone calls. Performs other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described, including paralegal and office support duties within the main areas of (1) legislative support, (2) litigation support, (3) legal and policy research, (4) contract administration, (5) transactions support and (6) executive legal support. May format, cite, check, and edit Review Department opinions for Judges and maintain version control of all opinions, ensuring their progress from oral argument to timely filing and, at times, publication. May perform legal and policy research, including researching, compiling, and analyzing various internal data, policies, and legal subject matter such as labor law and recent court decisions. May provide coverage for other Legal Secretaries during staff absences on a rotational basis by assisting direct supervisors of the absentee secretaries. Employment Standards Knowledge of: Workflow principles for maintaining centralized information and data record-keeping systems. The complete system of technical processes for providing substantive and procedural legal support. Developments in the functional domain(s) of assignments and changes in guidelines applying to the work focus areas, such as matters of legislative support. The relevance and importance of various legislative histories, policy issues, agreements, and other information pertinent to the organization's interests and perspectives in legislative matters from a legislative support perspective. Modern office practices and procedures, including standard computer software such as Microsoft Office and case management system applications. Broad legal concepts, terminology, documents, and procedures, including specialized legal processes and methodology of legal proceedings and legal research. The basic vocabulary, grammar, spelling, and punctuation rules specified in Webster's New Collegiate Dictionary . Business math for nontechnical calculations such as addition, subtraction, multiplication, and division. Filing requirements for State Bar Court and Superior Courts. Ability to: Demonstrate accomplished legal writing skills with accurate, clear, and complete legal documents. Organize and maintain digital and paper legal files and records. Problem solve to select, organize, and logically process relevant information (verbal, numerical, or abstract) to solve a problem. Work independently, and work cooperatively in a team environment. Complete multiple tasks and meet deadlines. Demonstrate independent judgment and initiative. Receive and relay detailed information through verbal and written communications. Carry out duties in accordance with policies, procedures, and scope of responsibility. Communicate clearly and effectively in person, by telephone, and in writing. Demonstrate accomplished computer keyboarding skills. Maintain confidentiality of State Bar documents, records, and data, including legally protected personal information, proprietary and pre-decisional information not subject to public information disclosure, sensitive legal and programmatic data, and other sensitive information Minimum Qualifications Legal Secretary II Education: Possession of high school diploma or equivalent. Two (2) years of post-secondary education Experience: Three (3) years of directly relevant legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. Legal Secretary III Education: Associate degree or two (2) years of post-secondary education. Experience: Six (6) years of legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. License, Certificate, and Registration Requirements: None required. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
STATE BAR OF CALIFORNIA
Los Angeles, CA, United States
Job Description Office of General Counsel Legal Secretary II Annual Salary Range: $69,867 - $93,160 Legal Secretary III Annual Salary Range: $73,365 - $97,816 FLSA Non-Exempt / Non-Union Represented This position allows for up to four days of remote work per week. About the Office The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the Bar in all state and federal courts and before administrative agencies; advocacy of Bar discipline and admission cases in the California Supreme Court; and, providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients. OGC provides legal advice and representation in the following areas: admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters. Ideal Candidate The ideal candidate will have a strong litigation background and will be organized, reliable, accurate, and proactive. This position will primarily assist in-house counsel with state and federal court filings, case file management, and other tasks to support in-house counsel's litigation and advisory work. Knowledge of how to prepare tables of authorities and finalize papers for filing, file and serve documents in state and federal court, and analyze court rules and calculate court deadlines is required. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint) required and familiarity with ProLaw or similar case file management programs preferred. The ability to work in a fast-paced environment is key, as well as handling multiple deadlines and the ability to learn the various aspects of the State Bar . Definition Under direction, the Legal Secretary II assists legal professional, supervisory, and judicial staff member(s) in accomplishing highly confidential secretarial and administrative duties and responsibilities of the department, unit, or individual legal staff member, to which the position is assigned. In addition, the LSII coordinates special projects and performs analysis, editing, evaluation, report preparation, and other duties as assigned. Under direction, the Legal Secretary III provides a broad range of highly confidential, advanced secretarial, technical, and managerial assistance in accomplishing the duties and responsibilities of the office, department, unit, or individual legal staff member to which the position is assigned or unassigned. In addition, this subject class assumes formal lead responsibilities for assigned functions and legal support staff. Distinguishing Characteristics Legal Secretary II This is an experienced (minimum of three years in legal secretary role), journey-level classification in the Legal Secretary classification series. It is distinguished from the lower-level Legal Secretary I classification in that incumbents independently perform the full range of legal secretarial and staff support duties. Incumbents in this classification may serve in an informal lead capacity, assisting, training, assigning, and monitoring the work of lower-level Legal Secretary staff. The Legal Secretary II is distinguished from the Legal Secretary III classification by the latter's formal lead responsibilities. Legal Secretary III This is the advanced-level and most experienced classification (minimum of six years in a legal secretary role) in the Legal Secretary classification series. The Legal Secretary III classification is distinguished from other secretarial classes in that incumbents in this class perform the most complex and varied assignments and/or serve in a formal lead capacity over lower-level secretarial staff, which includes: the formal training of legal secretarial staff, assigning, monitoring, and evaluating work of lower-level classes. This class may participate in formal performance evaluations of lower-level classes and make recommendations to supervisors on legal staff performance deficiencies and disciplinary actions, as well as participate and make recommendations on personnel actions such as hiring, promoting/demoting, and terminating staff. Examples of Essential Duties Duties may include, but are not limited to, the following: Provides legal secretarial support, including preparing legal briefs, motions, and memoranda. Formats, edits, assembles documents and enters databases for filing in all state, federal, or State Bar courts. Assembles and types, in final form, legal pleadings for filing in all state, federal, or State Bar courts, including proofreading and editing documents for accuracy, entering data into a database, and ensuring that litigation deadlines are met. Interprets local court rules for requisite format and several duplications of pleadings. Checks legal citations, oversees the production of legal documents and distributes documents to the appropriate court and in-house personnel. Proofreads, edits, and/or assembles legal documents, including but not limited to pleadings, contracts, subpoenas, legal memoranda, letters, proposals, and/or other documents unique to the department, office, or unit to which assigned. Serves in a formal trainer capacity for new hires. Tracks legislative research and analyzes internal data, policies, and legal subject matter, such as labor law and recent court decisions. Assists others in preparing for committee or other meetings, including, but not limited to, the preparation, distribution, and printing of notices, agendas and materials, and minutes. Assumes responsibility for secretarial assistance, including, but not limited to, calendaring court appearances; making appointments; creating and maintaining legal files and indices; date stamping, faxing, scanning, and copying documents; and screening and routing telephone calls. Performs other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described, including paralegal and office support duties within the main areas of (1) legislative support, (2) litigation support, (3) legal and policy research, (4) contract administration, (5) transactions support and (6) executive legal support. May format, cite, check, and edit Review Department opinions for Judges and maintain version control of all opinions, ensuring their progress from oral argument to timely filing and, at times, publication. May perform legal and policy research, including researching, compiling, and analyzing various internal data, policies, and legal subject matter such as labor law and recent court decisions. May provide coverage for other Legal Secretaries during staff absences on a rotational basis by assisting direct supervisors of the absentee secretaries. Employment Standards Knowledge of: Workflow principles for maintaining centralized information and data record-keeping systems. The complete system of technical processes for providing substantive and procedural legal support. Developments in the functional domain(s) of assignments and changes in guidelines applying to the work focus areas, such as matters of legislative support. The relevance and importance of various legislative histories, policy issues, agreements, and other information pertinent to the organization's interests and perspectives in legislative matters from a legislative support perspective. Modern office practices and procedures, including standard computer software such as Microsoft Office and case management system applications. Broad legal concepts, terminology, documents, and procedures, including specialized legal processes and methodology of legal proceedings and legal research. The basic vocabulary, grammar, spelling, and punctuation rules specified in Webster's New Collegiate Dictionary . Business math for nontechnical calculations such as addition, subtraction, multiplication, and division. Filing requirements for State Bar Court and Superior Courts. Ability to: Demonstrate accomplished legal writing skills with accurate, clear, and complete legal documents. Organize and maintain digital and paper legal files and records. Problem solve to select, organize, and logically process relevant information (verbal, numerical, or abstract) to solve a problem. Work independently, and work cooperatively in a team environment. Complete multiple tasks and meet deadlines. Demonstrate independent judgment and initiative. Receive and relay detailed information through verbal and written communications. Carry out duties in accordance with policies, procedures, and scope of responsibility. Communicate clearly and effectively in person, by telephone, and in writing. Demonstrate accomplished computer keyboarding skills. Maintain confidentiality of State Bar documents, records, and data, including legally protected personal information, proprietary and pre-decisional information not subject to public information disclosure, sensitive legal and programmatic data, and other sensitive information Minimum Qualifications Legal Secretary II Education: Possession of high school diploma or equivalent. Two (2) years of post-secondary education Experience: Three (3) years of directly relevant legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. Legal Secretary III Education: Associate degree or two (2) years of post-secondary education. Experience: Six (6) years of legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. License, Certificate, and Registration Requirements: None required. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
May 21, 2024
Full Time
Job Description Office of General Counsel Legal Secretary II Annual Salary Range: $69,867 - $93,160 Legal Secretary III Annual Salary Range: $73,365 - $97,816 FLSA Non-Exempt / Non-Union Represented This position allows for up to four days of remote work per week. About the Office The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the Bar in all state and federal courts and before administrative agencies; advocacy of Bar discipline and admission cases in the California Supreme Court; and, providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients. OGC provides legal advice and representation in the following areas: admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters. Ideal Candidate The ideal candidate will have a strong litigation background and will be organized, reliable, accurate, and proactive. This position will primarily assist in-house counsel with state and federal court filings, case file management, and other tasks to support in-house counsel's litigation and advisory work. Knowledge of how to prepare tables of authorities and finalize papers for filing, file and serve documents in state and federal court, and analyze court rules and calculate court deadlines is required. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint) required and familiarity with ProLaw or similar case file management programs preferred. The ability to work in a fast-paced environment is key, as well as handling multiple deadlines and the ability to learn the various aspects of the State Bar . Definition Under direction, the Legal Secretary II assists legal professional, supervisory, and judicial staff member(s) in accomplishing highly confidential secretarial and administrative duties and responsibilities of the department, unit, or individual legal staff member, to which the position is assigned. In addition, the LSII coordinates special projects and performs analysis, editing, evaluation, report preparation, and other duties as assigned. Under direction, the Legal Secretary III provides a broad range of highly confidential, advanced secretarial, technical, and managerial assistance in accomplishing the duties and responsibilities of the office, department, unit, or individual legal staff member to which the position is assigned or unassigned. In addition, this subject class assumes formal lead responsibilities for assigned functions and legal support staff. Distinguishing Characteristics Legal Secretary II This is an experienced (minimum of three years in legal secretary role), journey-level classification in the Legal Secretary classification series. It is distinguished from the lower-level Legal Secretary I classification in that incumbents independently perform the full range of legal secretarial and staff support duties. Incumbents in this classification may serve in an informal lead capacity, assisting, training, assigning, and monitoring the work of lower-level Legal Secretary staff. The Legal Secretary II is distinguished from the Legal Secretary III classification by the latter's formal lead responsibilities. Legal Secretary III This is the advanced-level and most experienced classification (minimum of six years in a legal secretary role) in the Legal Secretary classification series. The Legal Secretary III classification is distinguished from other secretarial classes in that incumbents in this class perform the most complex and varied assignments and/or serve in a formal lead capacity over lower-level secretarial staff, which includes: the formal training of legal secretarial staff, assigning, monitoring, and evaluating work of lower-level classes. This class may participate in formal performance evaluations of lower-level classes and make recommendations to supervisors on legal staff performance deficiencies and disciplinary actions, as well as participate and make recommendations on personnel actions such as hiring, promoting/demoting, and terminating staff. Examples of Essential Duties Duties may include, but are not limited to, the following: Provides legal secretarial support, including preparing legal briefs, motions, and memoranda. Formats, edits, assembles documents and enters databases for filing in all state, federal, or State Bar courts. Assembles and types, in final form, legal pleadings for filing in all state, federal, or State Bar courts, including proofreading and editing documents for accuracy, entering data into a database, and ensuring that litigation deadlines are met. Interprets local court rules for requisite format and several duplications of pleadings. Checks legal citations, oversees the production of legal documents and distributes documents to the appropriate court and in-house personnel. Proofreads, edits, and/or assembles legal documents, including but not limited to pleadings, contracts, subpoenas, legal memoranda, letters, proposals, and/or other documents unique to the department, office, or unit to which assigned. Serves in a formal trainer capacity for new hires. Tracks legislative research and analyzes internal data, policies, and legal subject matter, such as labor law and recent court decisions. Assists others in preparing for committee or other meetings, including, but not limited to, the preparation, distribution, and printing of notices, agendas and materials, and minutes. Assumes responsibility for secretarial assistance, including, but not limited to, calendaring court appearances; making appointments; creating and maintaining legal files and indices; date stamping, faxing, scanning, and copying documents; and screening and routing telephone calls. Performs other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described, including paralegal and office support duties within the main areas of (1) legislative support, (2) litigation support, (3) legal and policy research, (4) contract administration, (5) transactions support and (6) executive legal support. May format, cite, check, and edit Review Department opinions for Judges and maintain version control of all opinions, ensuring their progress from oral argument to timely filing and, at times, publication. May perform legal and policy research, including researching, compiling, and analyzing various internal data, policies, and legal subject matter such as labor law and recent court decisions. May provide coverage for other Legal Secretaries during staff absences on a rotational basis by assisting direct supervisors of the absentee secretaries. Employment Standards Knowledge of: Workflow principles for maintaining centralized information and data record-keeping systems. The complete system of technical processes for providing substantive and procedural legal support. Developments in the functional domain(s) of assignments and changes in guidelines applying to the work focus areas, such as matters of legislative support. The relevance and importance of various legislative histories, policy issues, agreements, and other information pertinent to the organization's interests and perspectives in legislative matters from a legislative support perspective. Modern office practices and procedures, including standard computer software such as Microsoft Office and case management system applications. Broad legal concepts, terminology, documents, and procedures, including specialized legal processes and methodology of legal proceedings and legal research. The basic vocabulary, grammar, spelling, and punctuation rules specified in Webster's New Collegiate Dictionary . Business math for nontechnical calculations such as addition, subtraction, multiplication, and division. Filing requirements for State Bar Court and Superior Courts. Ability to: Demonstrate accomplished legal writing skills with accurate, clear, and complete legal documents. Organize and maintain digital and paper legal files and records. Problem solve to select, organize, and logically process relevant information (verbal, numerical, or abstract) to solve a problem. Work independently, and work cooperatively in a team environment. Complete multiple tasks and meet deadlines. Demonstrate independent judgment and initiative. Receive and relay detailed information through verbal and written communications. Carry out duties in accordance with policies, procedures, and scope of responsibility. Communicate clearly and effectively in person, by telephone, and in writing. Demonstrate accomplished computer keyboarding skills. Maintain confidentiality of State Bar documents, records, and data, including legally protected personal information, proprietary and pre-decisional information not subject to public information disclosure, sensitive legal and programmatic data, and other sensitive information Minimum Qualifications Legal Secretary II Education: Possession of high school diploma or equivalent. Two (2) years of post-secondary education Experience: Three (3) years of directly relevant legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. Legal Secretary III Education: Associate degree or two (2) years of post-secondary education. Experience: Six (6) years of legal secretarial experience. Or an equal combination of education, certification, and/or directly related legal secretary experience that resulted in the successful performance of the job. License, Certificate, and Registration Requirements: None required. Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. We are a diverse, equitable, and inclusive workplace where all of our employees and prospective employees experience fairness, dignity, and respect.
This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position, which are the District Attorney, Public Defender, Probation and Sheriff’s offices. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies within these departments, please submit an online application for consideration. Current vacancy is with Tulare County Sheriff’s Department located in Visalia. Level I: $3,762 -$4,585 Monthly Level II: $3,963 -$4,830 Monthly Level III: $4,164 -$5,075 Monthly *This position is scheduled to receive a 3% cost of living adjustment on 6/30/2024. Typical Duties Act as secretary to a Legal County department head or assistant department head; prepare comparative workload reports for budgets, annual reports and documentation; type letters, memos, minutes of meetings, reports and statistics from shorthand, longhand, dictaphone, tape recorder and over the telephone; compile and/or collect data for reports to State and Federal agencies; read and understand correspondence, rules, regulations, manuals, grant stipulations, bids and contracts; prepare charts, graphs and diagrams; develop, establish and maintain various filing systems; prepare and process a wide variety on criminal and civil documents; may operate office automation and related equipment; perform supportive office functions such as maintaining inventory of supplies, arranging equipment repairs, screening and distributing mail to appropriate people; organize and prepare various annual reports for State and Federal agencies; interpret and answer questions regarding the County Ordinance Code, rules, regulations and policies; maintain financial records such as collecting fees, maintaining petty cash, posting, depositing, purchases and other department expenditures; make reservations, schedule and confirm appointments and answer questions over the telephone, in person or through correspondence. Level II: Act as confidential secretary to a County legal department head or assistant department head; refer incoming mail to department head and staff members; organize correspondence for reply in order of priority; prepare correspondence and agenda items, independently or with brief instructions, requiring judgment in the selection of data or interpretation of laws, rules, or policies; edit drafts for composition and grammatical structure; schedule appointments, arrange conferences and meetings, make reservations, plan dates, clear conflicts, and prepare agendas; screen office and telephone calls, refer to appropriate staff members or give out information on departmental programs and policies as needed; maintain administrative files, including management confidential information; attend meetings as a representative of clerical/office management; plan, assign and supervise the work of clerical employees; assist in the selection of staff; train employees in procedures and techniques; complete performance evaluation reports and take or recommend appropriate actions; supervise, organize, direct and participate in the operation of office information and computer equipment, including formatting and production of documents; prepare personnel data forms, status changes and related matters; study filing systems and clerical procedures, recommend methods for improvements; order and maintain departmental supplies; prepare clerical procedural manuals and accounting reports; assist in preparation of the annual departmental budget and monitor account expenditures; communicate with staff members, and relay messages to and from superior. Level III: Act as office manager to plan, supervise and direct the day-to-day clerical and administrative activities of the office; act as confidential secretary to a County legal department head or assistant department head; refer incoming mail to department head and staff members; organize correspondence for department head's reply in order of priority, with background material attached for reference; prepare correspondence and agenda items, independently or with brief instructions requiring a high level of judgment in the selection of data or interpretation of laws, rules, or policies; edit drafts for composition and grammatical structure; schedule appointments for department head; screen office and telephone callers, refer to appropriate staff members or give out information on departmental programs and policies as needed; Arrange conferences and meetings, make reservations, plan dates, clear conflicts, and prepare agendas; direct, train and assist support staff in typing and processing of a wide variety of criminal and civil legal documents; attend meetings as a member of the management team; maintain administrative files, including management confidential information; assist in the development of departmental policies, programs and procedures requiring a broad understanding of departmental purposes and objectives and a thorough knowledge of all laws and regulations relating to departmental operation; coordinate clerical responsibilities with other departmental operations and related agencies; supervise and make work assignments of employees in a variety of clerical classifications and/or with varied, complex work assignments; prepare personnel data forms, status changes and other personnel related materials; interpret departmental programs to the public; answer difficult correspondence and prepare complex reports independently; study filing systems and clerical procedures; recommend methods for improvements; act as departmental computer liaison with LGFS, SCT county computer committee; may prepare hardware/software proposals; prepare clerical procedural manuals and accounting reports; prepare the annual departmental budget and/or other budgets and monitor account expenditures; communicate with staff members, and relay messages to and from superior; interview and hire clerical staff; train employees in procedures and techniques; complete performance evaluation reports and take or recommend appropriate actions. Employment Standards Education/Experience - Equivalent to completion of the twelfth grade AND four (4) years of increasingly responsible clerical and secretarial experience involving frequent contact with the public. Level III: Equivalent to completion of the twelfth (12th) grade supplemented by specialized legal secretarial and/or paralegal and business training including budget preparation and the operation of office automation computer equipment AND Four (4) years of increasingly responsible legal office support staff and administrative work, including experience in the budget process and the operation of office automation-computer equipment, and preferable one (1) year in a supervisory capacity. Knowledge of - General office practices and procedures to train and evaluate staff in filing and proper format for correspondence and documents; counseling, training, and employee appraisal techniques; correct English usage, spelling, and punctuation; function and procedures of a modern office environment; principles and practices of supervision; math sufficient to assist with department budget preparations. Skill/Ability to - Write clearly, using correct grammar and punctuation, and proofread; give verbal and written instructions in a clear, concise manner; follow verbal and written instructions; use patience, tact and courtesy to establish rapport with co-workers, other County employees and the public in person and by telephone; copy information from a written source accurately and legibly; work independently, make decisions and establish priorities; collect and organize information and write reports; assign and coordinate clerical work within the department; accurately code, post, check or verify detailed information and data; read, understand and apply technical/legal information and materials; type accurately from clear copy at a speed of 50 words per minute; supervise and train clerical staff. DESIREABLE EMPLOYMENT STANDARDS Knowledge of - County rules ordinances, policies, safety rules, and departmental operations and procedures. Additional Information Conditions of Employment: Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions.An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions.Some job classes may also require a physical exam. College Cost Reduction Access Act : This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Bargaining Unit 21 The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change. Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability).This benefit is pro-rated and paid on a pay period basis (24 pay periods). Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP) . Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems. Paid Holiday Leave : 12 set days and 1 personal holiday. Vacation Accrual : 2 weeks per year (0-3 years of service) 3 weeks per year (3-7 years of service) 4 weeks per year (7-11 years of service) 5 weeks per year (11+ years of service) Limit of 300 hours. FLSA exempt employees accrue an additional 5 days of vacation per year. Sick Leave Accrual : 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave. Group Term Life Insurance: $10,000; Provided by Standard Insurance Company. Long Term Disability Insurance : A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled. Employees are covered by State Disability Insurance. The premium is paid by the employee. Deferred Compensation: A voluntary deferred compensation plan is available. To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/ The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change. Closing Date/Time: 6/1/2024 11:59 PM Pacific
May 12, 2024
Full Time
This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position, which are the District Attorney, Public Defender, Probation and Sheriff’s offices. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies within these departments, please submit an online application for consideration. Current vacancy is with Tulare County Sheriff’s Department located in Visalia. Level I: $3,762 -$4,585 Monthly Level II: $3,963 -$4,830 Monthly Level III: $4,164 -$5,075 Monthly *This position is scheduled to receive a 3% cost of living adjustment on 6/30/2024. Typical Duties Act as secretary to a Legal County department head or assistant department head; prepare comparative workload reports for budgets, annual reports and documentation; type letters, memos, minutes of meetings, reports and statistics from shorthand, longhand, dictaphone, tape recorder and over the telephone; compile and/or collect data for reports to State and Federal agencies; read and understand correspondence, rules, regulations, manuals, grant stipulations, bids and contracts; prepare charts, graphs and diagrams; develop, establish and maintain various filing systems; prepare and process a wide variety on criminal and civil documents; may operate office automation and related equipment; perform supportive office functions such as maintaining inventory of supplies, arranging equipment repairs, screening and distributing mail to appropriate people; organize and prepare various annual reports for State and Federal agencies; interpret and answer questions regarding the County Ordinance Code, rules, regulations and policies; maintain financial records such as collecting fees, maintaining petty cash, posting, depositing, purchases and other department expenditures; make reservations, schedule and confirm appointments and answer questions over the telephone, in person or through correspondence. Level II: Act as confidential secretary to a County legal department head or assistant department head; refer incoming mail to department head and staff members; organize correspondence for reply in order of priority; prepare correspondence and agenda items, independently or with brief instructions, requiring judgment in the selection of data or interpretation of laws, rules, or policies; edit drafts for composition and grammatical structure; schedule appointments, arrange conferences and meetings, make reservations, plan dates, clear conflicts, and prepare agendas; screen office and telephone calls, refer to appropriate staff members or give out information on departmental programs and policies as needed; maintain administrative files, including management confidential information; attend meetings as a representative of clerical/office management; plan, assign and supervise the work of clerical employees; assist in the selection of staff; train employees in procedures and techniques; complete performance evaluation reports and take or recommend appropriate actions; supervise, organize, direct and participate in the operation of office information and computer equipment, including formatting and production of documents; prepare personnel data forms, status changes and related matters; study filing systems and clerical procedures, recommend methods for improvements; order and maintain departmental supplies; prepare clerical procedural manuals and accounting reports; assist in preparation of the annual departmental budget and monitor account expenditures; communicate with staff members, and relay messages to and from superior. Level III: Act as office manager to plan, supervise and direct the day-to-day clerical and administrative activities of the office; act as confidential secretary to a County legal department head or assistant department head; refer incoming mail to department head and staff members; organize correspondence for department head's reply in order of priority, with background material attached for reference; prepare correspondence and agenda items, independently or with brief instructions requiring a high level of judgment in the selection of data or interpretation of laws, rules, or policies; edit drafts for composition and grammatical structure; schedule appointments for department head; screen office and telephone callers, refer to appropriate staff members or give out information on departmental programs and policies as needed; Arrange conferences and meetings, make reservations, plan dates, clear conflicts, and prepare agendas; direct, train and assist support staff in typing and processing of a wide variety of criminal and civil legal documents; attend meetings as a member of the management team; maintain administrative files, including management confidential information; assist in the development of departmental policies, programs and procedures requiring a broad understanding of departmental purposes and objectives and a thorough knowledge of all laws and regulations relating to departmental operation; coordinate clerical responsibilities with other departmental operations and related agencies; supervise and make work assignments of employees in a variety of clerical classifications and/or with varied, complex work assignments; prepare personnel data forms, status changes and other personnel related materials; interpret departmental programs to the public; answer difficult correspondence and prepare complex reports independently; study filing systems and clerical procedures; recommend methods for improvements; act as departmental computer liaison with LGFS, SCT county computer committee; may prepare hardware/software proposals; prepare clerical procedural manuals and accounting reports; prepare the annual departmental budget and/or other budgets and monitor account expenditures; communicate with staff members, and relay messages to and from superior; interview and hire clerical staff; train employees in procedures and techniques; complete performance evaluation reports and take or recommend appropriate actions. Employment Standards Education/Experience - Equivalent to completion of the twelfth grade AND four (4) years of increasingly responsible clerical and secretarial experience involving frequent contact with the public. Level III: Equivalent to completion of the twelfth (12th) grade supplemented by specialized legal secretarial and/or paralegal and business training including budget preparation and the operation of office automation computer equipment AND Four (4) years of increasingly responsible legal office support staff and administrative work, including experience in the budget process and the operation of office automation-computer equipment, and preferable one (1) year in a supervisory capacity. Knowledge of - General office practices and procedures to train and evaluate staff in filing and proper format for correspondence and documents; counseling, training, and employee appraisal techniques; correct English usage, spelling, and punctuation; function and procedures of a modern office environment; principles and practices of supervision; math sufficient to assist with department budget preparations. Skill/Ability to - Write clearly, using correct grammar and punctuation, and proofread; give verbal and written instructions in a clear, concise manner; follow verbal and written instructions; use patience, tact and courtesy to establish rapport with co-workers, other County employees and the public in person and by telephone; copy information from a written source accurately and legibly; work independently, make decisions and establish priorities; collect and organize information and write reports; assign and coordinate clerical work within the department; accurately code, post, check or verify detailed information and data; read, understand and apply technical/legal information and materials; type accurately from clear copy at a speed of 50 words per minute; supervise and train clerical staff. DESIREABLE EMPLOYMENT STANDARDS Knowledge of - County rules ordinances, policies, safety rules, and departmental operations and procedures. Additional Information Conditions of Employment: Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions.An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions.Some job classes may also require a physical exam. College Cost Reduction Access Act : This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Bargaining Unit 21 The information listed is a general summary of benefits. These provisions do not constitute an expressed or implied contract and are subject to change. Benefit Amount: An annualbenefit amountis provided and may be applied towards health insurance premiums (medical, dental, vision, life and long-term disability).This benefit is pro-rated and paid on a pay period basis (24 pay periods). Health Insurance: A choice of PPO and HMOmedical plans which include PPOand HMO dental plans andinclude dentalandvision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, andVision Services Plan (VSP) . Retirement: The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems. Paid Holiday Leave : 12 set days and 1 personal holiday. Vacation Accrual : 2 weeks per year (0-3 years of service) 3 weeks per year (3-7 years of service) 4 weeks per year (7-11 years of service) 5 weeks per year (11+ years of service) Limit of 300 hours. FLSA exempt employees accrue an additional 5 days of vacation per year. Sick Leave Accrual : 12 days per year with unlimited accumulation, 48 hours of which may be used toward family sick leave. Group Term Life Insurance: $10,000; Provided by Standard Insurance Company. Long Term Disability Insurance : A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled. Employees are covered by State Disability Insurance. The premium is paid by the employee. Deferred Compensation: A voluntary deferred compensation plan is available. To view more detailed descriptions of Tulare County's benefits, please view the Benefits section of our Web site at https://tularecounty.ca.gov/hrd/benefits-wellness/health-plans-active-employees/ The Provisions Of This Bulletin Do Not Constitute An Expressed Or Implied Contract And Are Subject To Change. Closing Date/Time: 6/1/2024 11:59 PM Pacific
CA DEPARTMENT OF JUSTICE
Los Angeles, California, United States
Job Description and Duties As a member of a legal support team under the supervision of a Staff Services Manager I (SSMI), the Legal Specialist will provide day-to-day training of clerical and legal secretary staff in conjunction with the office’s Case Management Section (CMS) and Office of Professional Development (OPD). As part of the legal practice, the Legal Specialist will be analytical and be well versed in litigation, criminal, and administrative law procedures and practice to reinforce training provided by CMS and OPD; research, develop and train legal secretarial and clerical staff on section specific procedures and practice to expand their knowledge, skills and abilities. The Legal Specialist must have knowledge of federal, state, California Rules of Court, and Local Court rules. The Legal Specialist will provide guidance and coaching, in all duties required of legal secretarial staff and experience with electronically sending correspondence, court forms, legal documents, and pleadings (e.g., petitions, briefs, opinions, notices, motions); must have knowledge of various department supported software such as Word, WestCheck, Legal Solutions, Microsoft Outlook, Adobe Acrobat, ProLaw and other desktop technology tools and communication devices, such as Microsoft Teams. The Legal Specialist will adhere to procedures; ensure all documents and deadlines are proofread, copied, processed (filed and served), and saved in accordance with legal requirements and deadlines. The Legal Specialist will provide assistance and coaching to legal secretaries with establishing and maintaining an efficient system for filing correspondence, court forms, legal documents, pleadings, and other administrative tasks, such as processing invoices; have knowledge of state and departmental rules and regulations. The Legal Specialist must be proficient with court deadline requirements and the ability to provide guidance with calendaring of document due dates and court appearances with various legal practice areas including civil, criminal, public rights, and administrative law sections. The Legal Specialist will provide coaching and guidance legal secretarial and clerical staff with other internal software applications used to make travel arrangements and process travel reimbursements. Working closely with legal support leadership, the Legal Specialist will develop and/or update section specific procedures, court structure, other court related procedures, and Departmental or administrative processes to be used to train legal secretarial and clerical staff, and as reference in the course of their duties. The Legal Specialist will be responsible for staying up to date with court requirements, update related court charts and material. The Legal Specialist will also be assigned to various miscellaneous projects by the SSMIs, used to measure and/or enhance productivity, and meet other operational needs of the legal support teams. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions This position offers a hybrid schedule, i.e., combined remote and in-office work schedules. If you are interested in maintaining a work/life balance, savings on transportation expenses and want work flexibility, this position may be for you! Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-433499 Position #(s): 420-035-5393-014 420-035-5393-901 Working Title: Legal Specialist Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,684.00 - $7,114.00 A Shall Consider: STAFF SERVICES ANALYST $3,640.00 - $4,561.00 A $3,941.00 - $4,933.00 B $4,726.00 - $5,916.00 C # of Positions: 2 Work Location: Los Angeles County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8:00 am - 5:00 pm Work Week: Monday - Friday Department Information These positions are located in the Division of Operations, Legal Support Services, Legal Support Operations, Los Angeles. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department please visit the Attorney General's website at www.oag.ca.gov Special Requirements A fingerprint check will be required . Clearly indicate the Job Control Code (JC-433499) and the title of this position in the "Examination or Job Title(s) For Which You AreApplying" section located on the first page of your State Application . If previously applied for JC-415389, no need to reapply as your application will be considered. Required Assessment: Applicants who meet the screening criteria, will be invited by the hiring program to participate in an assessment of job-related experience, knowledge, skills, and abilities. Applicants who complete and meet the assessment requirements will be invited to interview. Applicants who do not complete or meet the assessment requirements may not move forward through the hiring process. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/10/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Maria Bouvia 1300 I Street 8th Floor Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Maria Bouvia 1300 I Street 8th Floor Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - Cover Letter is required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) is being required to obtain information regarding each applicant's knowledge, skills and abilities as related to this position. Write a narrative that answers the questions below, considering the desirable Qualification for this position and the Essential Functions listed on the Duty Statement. You must submit a typed document, 1-2 pages in length, using 1-inch margins and 12-point font. Describe any experience, knowledge and skills you possess in the following areas: Civil Litigation Filing and e-filing processes and requirements in state, federal and administrative courts Legal document formatting, finalization and management Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Candidate must have experience working in a legal office, performing legal work. The most successful candidate will have substantive experience as a legal secretary, paralegal/legal analyst or legal supervisor. The experience and knowledge acquired will be used to provide training, coaching, and mentoring, as well as the chance to work in a variety of legal fields such as, but not limited to, civil law, criminal law, public rights, and administrative law. The candidate will have mentoring, coaching and/or training experience; advanced computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; use tact and discretion in dealing with confidential and sensitive issues; and excellent organizational skills. Ability to demonstrate good attendance and punctuality. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Maria Bouvia (916) 210-6743 OPSJC@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. EXAMINATION LINKS: Associates Governmental Program Analyst (AGPA): https://jobs.ca.gov/JOBSGEN/9PB04.PDF Staff Services Analyst (SSA): https://jobs.ca.gov/JOBSGEN/7PB34.PDF ADDITIONAL APPLICATION FILING INFORMATION: Please note, if using the United States Postal Service for delivery, there's no guarantee that your application will be date stamped and will arrive by the final filing date . If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted . Therefore , to ensure timely delivery of your application , it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date . Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/10/2024
May 25, 2024
Full Time
Job Description and Duties As a member of a legal support team under the supervision of a Staff Services Manager I (SSMI), the Legal Specialist will provide day-to-day training of clerical and legal secretary staff in conjunction with the office’s Case Management Section (CMS) and Office of Professional Development (OPD). As part of the legal practice, the Legal Specialist will be analytical and be well versed in litigation, criminal, and administrative law procedures and practice to reinforce training provided by CMS and OPD; research, develop and train legal secretarial and clerical staff on section specific procedures and practice to expand their knowledge, skills and abilities. The Legal Specialist must have knowledge of federal, state, California Rules of Court, and Local Court rules. The Legal Specialist will provide guidance and coaching, in all duties required of legal secretarial staff and experience with electronically sending correspondence, court forms, legal documents, and pleadings (e.g., petitions, briefs, opinions, notices, motions); must have knowledge of various department supported software such as Word, WestCheck, Legal Solutions, Microsoft Outlook, Adobe Acrobat, ProLaw and other desktop technology tools and communication devices, such as Microsoft Teams. The Legal Specialist will adhere to procedures; ensure all documents and deadlines are proofread, copied, processed (filed and served), and saved in accordance with legal requirements and deadlines. The Legal Specialist will provide assistance and coaching to legal secretaries with establishing and maintaining an efficient system for filing correspondence, court forms, legal documents, pleadings, and other administrative tasks, such as processing invoices; have knowledge of state and departmental rules and regulations. The Legal Specialist must be proficient with court deadline requirements and the ability to provide guidance with calendaring of document due dates and court appearances with various legal practice areas including civil, criminal, public rights, and administrative law sections. The Legal Specialist will provide coaching and guidance legal secretarial and clerical staff with other internal software applications used to make travel arrangements and process travel reimbursements. Working closely with legal support leadership, the Legal Specialist will develop and/or update section specific procedures, court structure, other court related procedures, and Departmental or administrative processes to be used to train legal secretarial and clerical staff, and as reference in the course of their duties. The Legal Specialist will be responsible for staying up to date with court requirements, update related court charts and material. The Legal Specialist will also be assigned to various miscellaneous projects by the SSMIs, used to measure and/or enhance productivity, and meet other operational needs of the legal support teams. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions This position offers a hybrid schedule, i.e., combined remote and in-office work schedules. If you are interested in maintaining a work/life balance, savings on transportation expenses and want work flexibility, this position may be for you! Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-433499 Position #(s): 420-035-5393-014 420-035-5393-901 Working Title: Legal Specialist Classification: ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,684.00 - $7,114.00 A Shall Consider: STAFF SERVICES ANALYST $3,640.00 - $4,561.00 A $3,941.00 - $4,933.00 B $4,726.00 - $5,916.00 C # of Positions: 2 Work Location: Los Angeles County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8:00 am - 5:00 pm Work Week: Monday - Friday Department Information These positions are located in the Division of Operations, Legal Support Services, Legal Support Operations, Los Angeles. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department please visit the Attorney General's website at www.oag.ca.gov Special Requirements A fingerprint check will be required . Clearly indicate the Job Control Code (JC-433499) and the title of this position in the "Examination or Job Title(s) For Which You AreApplying" section located on the first page of your State Application . If previously applied for JC-415389, no need to reapply as your application will be considered. Required Assessment: Applicants who meet the screening criteria, will be invited by the hiring program to participate in an assessment of job-related experience, knowledge, skills, and abilities. Applicants who complete and meet the assessment requirements will be invited to interview. Applicants who do not complete or meet the assessment requirements may not move forward through the hiring process. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/10/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Maria Bouvia 1300 I Street 8th Floor Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Maria Bouvia 1300 I Street 8th Floor Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - Cover Letter is required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) is being required to obtain information regarding each applicant's knowledge, skills and abilities as related to this position. Write a narrative that answers the questions below, considering the desirable Qualification for this position and the Essential Functions listed on the Duty Statement. You must submit a typed document, 1-2 pages in length, using 1-inch margins and 12-point font. Describe any experience, knowledge and skills you possess in the following areas: Civil Litigation Filing and e-filing processes and requirements in state, federal and administrative courts Legal document formatting, finalization and management Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Candidate must have experience working in a legal office, performing legal work. The most successful candidate will have substantive experience as a legal secretary, paralegal/legal analyst or legal supervisor. The experience and knowledge acquired will be used to provide training, coaching, and mentoring, as well as the chance to work in a variety of legal fields such as, but not limited to, civil law, criminal law, public rights, and administrative law. The candidate will have mentoring, coaching and/or training experience; advanced computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; use tact and discretion in dealing with confidential and sensitive issues; and excellent organizational skills. Ability to demonstrate good attendance and punctuality. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Maria Bouvia (916) 210-6743 OPSJC@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. EXAMINATION LINKS: Associates Governmental Program Analyst (AGPA): https://jobs.ca.gov/JOBSGEN/9PB04.PDF Staff Services Analyst (SSA): https://jobs.ca.gov/JOBSGEN/7PB34.PDF ADDITIONAL APPLICATION FILING INFORMATION: Please note, if using the United States Postal Service for delivery, there's no guarantee that your application will be date stamped and will arrive by the final filing date . If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted . Therefore , to ensure timely delivery of your application , it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date . Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/10/2024
Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW The Kitsap County Prosecutor's Office has a duty to protect the safety of the people we serve by addressing criminal behavior through the criminal justice system. We have a duty to ensure the constitutional rights of defendants are not violated, as well as to ensure rights of victims are recognized. We also have statutory and constitutional duties to provide competent and timely legal services to our elected county officials as well as appointed county department heads. The Prosecutor's Office has an exciting opportunity for two Legal Assistants to join our team. Under the direction of the assigned supervisor, the incumbent will perform highly responsible office support and advanced administrative support work in the provision of legal services. For more information about the Kitsap County Prosecutor's Office visit: https://spf.kitsapgov.com/pros/Pages/default.aspx Interested candidates must upload a resume and cover letter explaining your interest in the position and qualifications. This position will be posted continuously until filled. A first review of applications will be done in the first week of January. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Three years of clerical experience to include two years experience working as a legal secretary/ assistant, paralegal or legal clerical support; AND Accurate and proficient data entry and typing skills, and word processing experience using Microsoft Office OR Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work (one year of college, business school or equivalent level course work from a college, university or school accredited by an agency recognized by the US Department of Education in basic legal practices or closely related field may be a substituted for up to one year of experience). PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS: Previous work experience providing clerical support for either the prosecution or defense. Previous work experience working for a public (Government) entity. Completion of a legal assistant/secretary course. Criminal Conviction Standards: The successful incumbent will or may have access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which includes fingerprinting. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions Required Licenses, Certificates, Examinations/Tests and Other Requirements Please note : The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must : Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass a criminal history background check through law enforcement agencies. (This position requires a security clearance. A thorough background check through law enforcement agencies and previous employers will be conducted on all applicants based on information supplied on the application and supplemental questionnaire. Kitsap County reserves the right to independently determine the applicant's prior criminal conviction record within the last ten years.) Demonstrate ability to be bonded and ability to obtain notary license. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Requires exertion of force of 20 pounds occasionally and/or 10 pounds frequently to lift/carry/move objects, files, and other case material. Walking and short distances Reaching above and/or below shoulder Handling/grasping documents. Sitting and/or standing for extended periods of time, Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone; Vision sufficient to read source materials and computer screen data. Repetitive motions for computer use. Requires exertion of force of 20 pounds occasionally, 10 pounds frequently, lift/carry/move objects, files/documents and other case material. May be required to lift/transport file boxes weighing up to 50 pounds, in which case assistance is available. Work is performed primarily in an office or courtroom environment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Provide support and assistance to victims during the legal process to include: Notifying victims of hearings, court dates and resolutions; Providing information regarding the status of cases and explaining the criminal justice process; Attends court with victims; Assistance with completing their impact and restitution statements and contacting victims for their input regarding specialized court alternatives for defendants. Preparing, filing and issuing completed impact statements and restitution orders for pending court hearings. Tracking and obtaining certified copies of pre and post adjudication protective orders and providing to victims. Coordinating wraparound services for victims to include: information and assistance with applying for Crime Victim's Compensation; Assistance with registering for Vinelink and/or DOC victim services for defendant release notifications; Working with the community-based advocates to connect victims with appropriate services and coordinate victim support during their criminal justice participation. Provide post-adjudication victim support through appellate remands, Indeterminate Sentence Review Board (ISRB) hearings, Pardon and Clemency issues and Sexually Violent predatory hearings. Process post-adjudication property disposition notices. Grant related reporting activities to include: Running and analyzing reports from the case management system regarding grant-related positions activities and entering appropriate data into the InfoNet grant-reporting program for compliance with grant parameters. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to employees of the Prosecutor's Office. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) This position is covered under a collective bargaining agreement with AFSCME Local 1308. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) MetLife Long Term Disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Additional compensation that you may be eligible for: Shift differential Overtime Stand by pay Call-back pay Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. Union Membership This position is covered under AFSCME Local 1308 Courthouse Employees collective bargaining agreement. To view the bargaining agreement please visit our website: https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Mar 08, 2024
Full Time
OVERVIEW The Kitsap County Prosecutor's Office has a duty to protect the safety of the people we serve by addressing criminal behavior through the criminal justice system. We have a duty to ensure the constitutional rights of defendants are not violated, as well as to ensure rights of victims are recognized. We also have statutory and constitutional duties to provide competent and timely legal services to our elected county officials as well as appointed county department heads. The Prosecutor's Office has an exciting opportunity for two Legal Assistants to join our team. Under the direction of the assigned supervisor, the incumbent will perform highly responsible office support and advanced administrative support work in the provision of legal services. For more information about the Kitsap County Prosecutor's Office visit: https://spf.kitsapgov.com/pros/Pages/default.aspx Interested candidates must upload a resume and cover letter explaining your interest in the position and qualifications. This position will be posted continuously until filled. A first review of applications will be done in the first week of January. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Three years of clerical experience to include two years experience working as a legal secretary/ assistant, paralegal or legal clerical support; AND Accurate and proficient data entry and typing skills, and word processing experience using Microsoft Office OR Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work (one year of college, business school or equivalent level course work from a college, university or school accredited by an agency recognized by the US Department of Education in basic legal practices or closely related field may be a substituted for up to one year of experience). PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS: Previous work experience providing clerical support for either the prosecution or defense. Previous work experience working for a public (Government) entity. Completion of a legal assistant/secretary course. Criminal Conviction Standards: The successful incumbent will or may have access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which includes fingerprinting. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions Required Licenses, Certificates, Examinations/Tests and Other Requirements Please note : The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must : Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass a criminal history background check through law enforcement agencies. (This position requires a security clearance. A thorough background check through law enforcement agencies and previous employers will be conducted on all applicants based on information supplied on the application and supplemental questionnaire. Kitsap County reserves the right to independently determine the applicant's prior criminal conviction record within the last ten years.) Demonstrate ability to be bonded and ability to obtain notary license. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Requires exertion of force of 20 pounds occasionally and/or 10 pounds frequently to lift/carry/move objects, files, and other case material. Walking and short distances Reaching above and/or below shoulder Handling/grasping documents. Sitting and/or standing for extended periods of time, Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone; Vision sufficient to read source materials and computer screen data. Repetitive motions for computer use. Requires exertion of force of 20 pounds occasionally, 10 pounds frequently, lift/carry/move objects, files/documents and other case material. May be required to lift/transport file boxes weighing up to 50 pounds, in which case assistance is available. Work is performed primarily in an office or courtroom environment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Provide support and assistance to victims during the legal process to include: Notifying victims of hearings, court dates and resolutions; Providing information regarding the status of cases and explaining the criminal justice process; Attends court with victims; Assistance with completing their impact and restitution statements and contacting victims for their input regarding specialized court alternatives for defendants. Preparing, filing and issuing completed impact statements and restitution orders for pending court hearings. Tracking and obtaining certified copies of pre and post adjudication protective orders and providing to victims. Coordinating wraparound services for victims to include: information and assistance with applying for Crime Victim's Compensation; Assistance with registering for Vinelink and/or DOC victim services for defendant release notifications; Working with the community-based advocates to connect victims with appropriate services and coordinate victim support during their criminal justice participation. Provide post-adjudication victim support through appellate remands, Indeterminate Sentence Review Board (ISRB) hearings, Pardon and Clemency issues and Sexually Violent predatory hearings. Process post-adjudication property disposition notices. Grant related reporting activities to include: Running and analyzing reports from the case management system regarding grant-related positions activities and entering appropriate data into the InfoNet grant-reporting program for compliance with grant parameters. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to employees of the Prosecutor's Office. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) This position is covered under a collective bargaining agreement with AFSCME Local 1308. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) MetLife Long Term Disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Additional compensation that you may be eligible for: Shift differential Overtime Stand by pay Call-back pay Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. Union Membership This position is covered under AFSCME Local 1308 Courthouse Employees collective bargaining agreement. To view the bargaining agreement please visit our website: https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Essential Duties and Responsibilities
1. Public Meeting Administration:
Organize, attend, and accurately record proceedings of City Council meetings, public hearings, and other official gatherings.
Prepare and distribute meeting agendas and minutes in a timely manner.
Works closely with the presiding officer (Mayor) to administer public hearings, proclamations, recognitions, and other aspects of City Council meetings and work sessions.
2. Records Retention:
Oversee the management and maintenance of official city records in accordance with state and local laws.
Develop and implement efficient record-keeping systems to ensure easy retrieval and compliance with records retention schedules.
Coordinates and maintains records related to City Council Committees as well as City Council appointed Boards and Commissions.
Provide training and guidance to city departments on records management best practices.
3. Election Administration:
Coordinate all aspects of municipal elections, including candidate filing, voter registration, polling locations, and canvassing.
Collaborate with election officials and ensure compliance with state election laws and regulations.
Educate the public on election processes and procedures.
4. Public Information Requests:
Along with staff in the City Secretary’s Office, serve as the primary contact for public information requests, ensuring timely and accurate responses.
Maintain a system for tracking and documenting requests and responses.
Work closely with legal counsel to ensure compliance with open records laws.
5. City Secretary’s Office Management and Leadership:
Manage the development and implementation of departmental goals, objectives, and priorities.
Provide effective leadership and supervision to staff within the City Secretary's Office.
Foster a positive and collaborative work environment.
Manage the budget for the City Secretary's Office, ensuring efficient use of resources.
6. Public Communication:
Act as a liaison between the City Council, city staff, and the public, conveying official decisions and information.
Prepare and disseminate official notices, announcements, and other public communications.
7. Compliance and Training:
Stay current on relevant laws, regulations, and best practices related to city governance and work related to the City Secretary’s Office.
Develop and conduct training programs for city staff and officials on topics such as open meetings, public information, and records management.
8. Collaborative Engagement:
Collaborate with other city departments and external agencies to ensure seamless operations and communication.
Engage with the community to enhance public awareness and participation in local government processes.
9. Professional Development:
Pursue ongoing professional development opportunities to stay abreast of industry trends, best practices, and new legislation.
Encourage and support professional growth among staff within the City Secretary's office.
10. Special Projects and Initiatives:
Responsible for oversight and administration of the City-wide records management system.
Undertake special projects and initiatives as directed by the City Manager.
Minimum Qualifications
Bachelor’s degree in Public Administration or a related field
10 years of relevant municipal experience
Texas Registered Municipal Clerk certification
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Preferred Qualifications
Education/ Experience:
Master’s degree in Public or Business Administration or a related field
5-7 years of experience serving as a City Secretary
2-3 years of supervisory or management experience
Certified Notary Public
Knowledge, Skills & Abilities:
Comprehensive knowledge of Texas Election Code, Texas Local Government Code, Texas Open Meetings Act, and City Charter and Ordinances
Comprehensive knowledge of administrative rules and regulations governing records management, election administration, archives administration, open meetings, and public access to information
Rules, regulations and laws governing city elections
Skills in the principles and practices of municipal budget preparation and administration
Skills in the supervision, training, and performance evaluation of assigned staff
Skill in Microsoft Office 365 (including Word, Excel and Outlook)
Skill using imaging software
Ability to design and maintain a comprehensive web page
Ability to communicate effectively and professionally orally and in writing
Licenses and Certifications
Valid Class C Texas driver's license
Texas Registered Municipal Clerk certification
Physical Requirements / Work Environment
Incumbent will work in a typical office setting but may be required to travel to various sites. Must be able to work evenings to attend council meetings and other meetings as required.
Mar 20, 2024
Full Time
Essential Duties and Responsibilities
1. Public Meeting Administration:
Organize, attend, and accurately record proceedings of City Council meetings, public hearings, and other official gatherings.
Prepare and distribute meeting agendas and minutes in a timely manner.
Works closely with the presiding officer (Mayor) to administer public hearings, proclamations, recognitions, and other aspects of City Council meetings and work sessions.
2. Records Retention:
Oversee the management and maintenance of official city records in accordance with state and local laws.
Develop and implement efficient record-keeping systems to ensure easy retrieval and compliance with records retention schedules.
Coordinates and maintains records related to City Council Committees as well as City Council appointed Boards and Commissions.
Provide training and guidance to city departments on records management best practices.
3. Election Administration:
Coordinate all aspects of municipal elections, including candidate filing, voter registration, polling locations, and canvassing.
Collaborate with election officials and ensure compliance with state election laws and regulations.
Educate the public on election processes and procedures.
4. Public Information Requests:
Along with staff in the City Secretary’s Office, serve as the primary contact for public information requests, ensuring timely and accurate responses.
Maintain a system for tracking and documenting requests and responses.
Work closely with legal counsel to ensure compliance with open records laws.
5. City Secretary’s Office Management and Leadership:
Manage the development and implementation of departmental goals, objectives, and priorities.
Provide effective leadership and supervision to staff within the City Secretary's Office.
Foster a positive and collaborative work environment.
Manage the budget for the City Secretary's Office, ensuring efficient use of resources.
6. Public Communication:
Act as a liaison between the City Council, city staff, and the public, conveying official decisions and information.
Prepare and disseminate official notices, announcements, and other public communications.
7. Compliance and Training:
Stay current on relevant laws, regulations, and best practices related to city governance and work related to the City Secretary’s Office.
Develop and conduct training programs for city staff and officials on topics such as open meetings, public information, and records management.
8. Collaborative Engagement:
Collaborate with other city departments and external agencies to ensure seamless operations and communication.
Engage with the community to enhance public awareness and participation in local government processes.
9. Professional Development:
Pursue ongoing professional development opportunities to stay abreast of industry trends, best practices, and new legislation.
Encourage and support professional growth among staff within the City Secretary's office.
10. Special Projects and Initiatives:
Responsible for oversight and administration of the City-wide records management system.
Undertake special projects and initiatives as directed by the City Manager.
Minimum Qualifications
Bachelor’s degree in Public Administration or a related field
10 years of relevant municipal experience
Texas Registered Municipal Clerk certification
Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
Preferred Qualifications
Education/ Experience:
Master’s degree in Public or Business Administration or a related field
5-7 years of experience serving as a City Secretary
2-3 years of supervisory or management experience
Certified Notary Public
Knowledge, Skills & Abilities:
Comprehensive knowledge of Texas Election Code, Texas Local Government Code, Texas Open Meetings Act, and City Charter and Ordinances
Comprehensive knowledge of administrative rules and regulations governing records management, election administration, archives administration, open meetings, and public access to information
Rules, regulations and laws governing city elections
Skills in the principles and practices of municipal budget preparation and administration
Skills in the supervision, training, and performance evaluation of assigned staff
Skill in Microsoft Office 365 (including Word, Excel and Outlook)
Skill using imaging software
Ability to design and maintain a comprehensive web page
Ability to communicate effectively and professionally orally and in writing
Licenses and Certifications
Valid Class C Texas driver's license
Texas Registered Municipal Clerk certification
Physical Requirements / Work Environment
Incumbent will work in a typical office setting but may be required to travel to various sites. Must be able to work evenings to attend council meetings and other meetings as required.
New York State Office of Parks, Recreation & Historic Preservation
Bear Mountain, New York, United States
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments The posted hiring rate is the sum of the statutory hiring rate for PS&T Grade 23 ($84,156) and the Downstate Adjustment ($3,400). The posted job rate is the sum of the statutory job rate ($106,454) and the Downstate Adjustment ($3,400). Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
May 17, 2024
Full Time
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments The posted hiring rate is the sum of the statutory hiring rate for PS&T Grade 23 ($84,156) and the Downstate Adjustment ($3,400). The posted job rate is the sum of the statutory job rate ($106,454) and the Downstate Adjustment ($3,400). Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
New York State Office of Parks, Recreation & Historic Preservation
Saratoga Springs, New York, United States
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
May 17, 2024
Full Time
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
New York State Office of Parks, Recreation & Historic Preservation
Alexandria Bay, New York, United States
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
May 17, 2024
Full Time
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
New York State Office of Parks, Recreation & Historic Preservation
Jamesville, New York, United States
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
May 17, 2024
Full Time
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
New York State Office of Parks, Recreation & Historic Preservation
Niagara Falls, New York, United States
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
May 17, 2024
Full Time
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
New York State Office of Parks, Recreation & Historic Preservation
Castile, New York, United States
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
May 17, 2024
Full Time
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
New York State Office of Parks, Recreation & Historic Preservation
Trumansburg, New York, United States
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
May 17, 2024
Full Time
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
New York State Office of Parks, Recreation & Historic Preservation
Babylon, New York, United States
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments The posted hiring rate is the sum of the statutory hiring rate for PS&T Grade 23 ($84,156) and the Downstate Adjustment ($3,400). The posted job rate is the sum of the statutory job rate ($106,454) and the Downstate Adjustment ($3,400). Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
May 17, 2024
Full Time
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments The posted hiring rate is the sum of the statutory hiring rate for PS&T Grade 23 ($84,156) and the Downstate Adjustment ($3,400). The posted job rate is the sum of the statutory job rate ($106,454) and the Downstate Adjustment ($3,400). Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
New York State Office of Parks, Recreation & Historic Preservation
New York, New York, United States
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments The posted hiring rate is the sum of the statutory hiring rate for PS&T Grade 23 ($84,156) and the Downstate Adjustment ($3,400). The posted job rate is the sum of the statutory job rate ($106,454) and the Downstate Adjustment ($3,400). Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
May 17, 2024
Full Time
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments The posted hiring rate is the sum of the statutory hiring rate for PS&T Grade 23 ($84,156) and the Downstate Adjustment ($3,400). The posted job rate is the sum of the statutory job rate ($106,454) and the Downstate Adjustment ($3,400). Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
New York State Office of Parks, Recreation & Historic Preservation
Albany, New York, United States
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24
May 17, 2024
Full Time
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: You must have an active certification as a Code Enforcement Official pursuant to Title 19NYCRR, Part 434, or Part 1208 AND: Either 1. seven years of full-time qualifying experience** as described below, which must include one year of supervision of subordinate staff; Or 2. an associate's degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND five years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff; Or 3. a bachelor's or higher degree*** in architectural engineering, architecture, civil engineering, construction technology/management, electrical engineering, fire protection engineering, fire protection technology, or mechanical engineering AND three years of full-time qualifying experience* as described below, which must include one year of supervision of subordinate staff. **Qualifying Experience: Experience in any combination of: Either 1. the enforcement, inspection, development, or teaching of building codes or fire codes; Or 2. the design of buildings in a position such as a specifications writer, draftsperson, architect, or engineer. NON-QUALIFYING EXPERIENCE: Experience performing design, construction, or inspection of bridges and/or highways; labor law, wage or health and safety inspections/investigations not primarily related to building codes or fire codes; experience as a firefighter where responsibilities do not include conducting fire code or building code inspections as a primary assignment; and clerical or support duties associated with fire or building code inspections are NOT considered qualifying experience. This list is not all inclusive. ***Degrees in other fields will NOT be substituted in lieu of the specific specialized degrees listed above. ***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. 52.7 Non-Competitive Promotion (NCP) Qualifications: If 3 or fewer qualified Office of Parks, Recreation and Historic Preservation Code Compliance Specialist 1s respond to this posting, Civil Service may approve the permanent appointment of one of the qualified candidates without further examination. The minimum qualifications for NCP appointment are: One year of permanent competitive or 55b/55c service as a Code Compliance Specialist 1, SG-18. Note: Non-competitive refers to not competing in an examination; the appointment will be competitive. Duties Description The Code Compliance Specialist 2, SG- 23, positions will be assigned to the Capital Bureau and will be located throughout NYS. The Code Compliance Specialist 2, SG-23, will be a first-level supervisor. The position will report to the Code Compliance Specialist 3, SG -27. The Code Compliance Specialist 2 may perform the Code Compliance Specialist 1 duties. Additional duties include, but are not limited to: • Supervising Code Compliance Specialists 1 and assigning and reviewing work. • Establishing performance standards, evaluating performance, resolving performance issues, approving leave, and training staff. • Informing staff of changes in code regulations, laws, policies and procedures. • May function as a technical expert. • Reviewing recommendations from Code Compliance Specialists 1 regarding legal orders and notices such as stop-work orders, compliance notices and notices forbidding occupancy and makes final recommendations for pursuing legal action to supervisor. • Overseeing and coordinating technical assistance for the assigned district. Additional Comments Operational Needs: • At the time of appointment and as a condition for continued employment, you must possess a valid license to operate a motor vehicle in New York State. • Excellent communication and organizational skills. BENEFITS: Generous benefits package, worth approximately 65% of salary, including: • Paid Time Off: o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. o Three (3) days of professional leave annually to participate in professional development. • Health Care Benefits: o Eligible employees and dependents can pick from a variety of affordable health insurance programs. o Family dental and vision benefits at no additional cost • Additional Benefits: o New York State Employees’ Retirement System (ERS) Membership o NYS Deferred Compensation o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds o Public Service Loan Forgiveness (PSLF) o Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 05/31/24