Announcement Number: 47384 Open to all qualified persons. Posted 05/09/2024 Close Date: 05/23/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 11 Days 6 Hrs 55 Mins The Position Consumer Services Assistants assist professional staff by performing advocacy and service improvement activities on behalf of clients in mental health service agencies. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Division of Public and Behavioral Health: Rural Clinics is recruiting for a Consumer Services Assistant II in our Winnemucca office. This position can be located and/or provide services at any of our Rural Clinics locations. Rural Clinics provides an array of outpatient behavioral health services for both adults and children in 16 clinics which are in 12 counties across Rural Nevada. Services are generally provided Monday through Friday from 8:00 am to 5:00 pm. Services assist individuals to achieve self-sufficiency and recovery and follow Agency procedures and reimbursement guidelines. Rural Clinics provides ongoing training including release time to attend training not Agency-sponsored. Under clinical and direct supervision of a designated Qualified Mental Health Professional (QMHP), this position provides individual and group peer-to-peer supports. Specific duties include participation in treatment team, community, and staff meetings; assisting people to develop self-advocacy skills and access community services (includes assistance with obtaining supportive benefits, housing, social, educational, and vocational rehabilitative services). Consumer Services Assistants may provide administrative assistant support as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Ability to read and write standard business correspondence and one year of mental health consumer advocacy experience, six months of which included working for a mental health service delivery system which included monitoring and reporting to professional staff on client progress, providing client perspective to service providers, and providing peer support such as assisting clients to present complaints and resolve problems, complete forms, and adjust to changes in levels of care; OR six months experience as a Consumer Services Assistant I in Nevada State service; OR an equivalent combination of education and experience. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
May 10, 2024
Full Time
Announcement Number: 47384 Open to all qualified persons. Posted 05/09/2024 Close Date: 05/23/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 11 Days 6 Hrs 55 Mins The Position Consumer Services Assistants assist professional staff by performing advocacy and service improvement activities on behalf of clients in mental health service agencies. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Division of Public and Behavioral Health: Rural Clinics is recruiting for a Consumer Services Assistant II in our Winnemucca office. This position can be located and/or provide services at any of our Rural Clinics locations. Rural Clinics provides an array of outpatient behavioral health services for both adults and children in 16 clinics which are in 12 counties across Rural Nevada. Services are generally provided Monday through Friday from 8:00 am to 5:00 pm. Services assist individuals to achieve self-sufficiency and recovery and follow Agency procedures and reimbursement guidelines. Rural Clinics provides ongoing training including release time to attend training not Agency-sponsored. Under clinical and direct supervision of a designated Qualified Mental Health Professional (QMHP), this position provides individual and group peer-to-peer supports. Specific duties include participation in treatment team, community, and staff meetings; assisting people to develop self-advocacy skills and access community services (includes assistance with obtaining supportive benefits, housing, social, educational, and vocational rehabilitative services). Consumer Services Assistants may provide administrative assistant support as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Ability to read and write standard business correspondence and one year of mental health consumer advocacy experience, six months of which included working for a mental health service delivery system which included monitoring and reporting to professional staff on client progress, providing client perspective to service providers, and providing peer support such as assisting clients to present complaints and resolve problems, complete forms, and adjust to changes in levels of care; OR six months experience as a Consumer Services Assistant I in Nevada State service; OR an equivalent combination of education and experience. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Sonoma County, CA
Santa Rosa, California, United States
Position Information Bring your ability to give high-quality, compassionate care to the Department of Health Services ! Multiple monolingual and fluent bilingual (English/Spanish) positions are available! Starting salary up to $33.89/hour*! PLUS, an additional $1.50/hour on top of the hourly pay rate for fluent bilingual positions! Please note that California Health and Safety Code Section 11833(b)(1) requires Alcohol and Other Drug Services Assistants to be licensed, registered, or certified. Applicants who do not meet this qualification will not be considered qualified for this position. A list of approved certification agencies recognized by the California Department of Health Care Services (DHCS) may be found on the DHCS website . The County of Sonoma Department of Health Services (DHS) is seeking qualified candidates to fill monolingual (English) and fluent bilingual (English/Spanish) Alcohol and Other Drug Services Assistant II positions for their Drug Testing Program in Santa Rosa. DHS is currently recruiting to fill multiple positions at either the I or II levels. If you are interested in being considered at the different levels of this opportunity, you must apply to the separate concurrent recruitments being conducted for each level. As an extra-help Alcohol and Other Drug Services (AODS) Assistant II, you will perform alcohol/drug screening through urinalysis, retinal scan, and breathalyzer testing and provide paraprofessional services and clerical support for the Behavioral Health Division's Drug Testing Unit. Additional responsibilities will also include: Ensuring the consistent adherence to Chain of Custody handling procedures during the transfer of client urinalysis specimens from clients to testing staff Packaging client urinalysis samples for daily pickup by testing laboratory couriers Operating a Passpoint retinal scan machine and breathalyzer for client drug and alcohol screening Running comprehensive reports at the end of each shift to capture data of clients screened via the Passpoint machine Accurately entering client encounter screening data into the Smart Care database Performing daily updates and corrections to testing records in the Smart Care database using the verification procedure Collecting and recording client fee payments and reconciling daily payments collected Completing and verifying the daily Urinalysis (UA) count sheet Providing daily email reports to case managers, highlighting client absences, refusals/inability to provide specimens, and instances of client non-cooperation with testing procedures Consistently executing all activities in strict adherence to confidentiality rules, current testing program policies and procedures, and other applicable regulations Conducting client transports for programs as needed with professionalism and efficiency As the ideal candidate to join our team, you are determined to provide high-quality, compassionate care and possess: Current licensure, registration, or certification as an AODS counselor in accordance with California Health and Safety Code Section 11833(b)(1) Experience working with AODS clients in an AODS program and the ability to maintain confidentiality Knowledge and experience in data entry and database management The ability to communicate effectively and work with individuals from a variety of social, cultural, and economic backgrounds Strong attention to detail to ensure accurate data entry, recordkeeping, and documentation An aptitude for developing rapport and maintaining cooperative relationships with clients, service providers, and partner agencies Intermediate Microsoft Office skills and knowledge of virtual meeting platforms such as Zoom and WebEx The ability to work a flexible schedule, as needed, including some evening and weekend shifts Knowledge of and the ability to adhere to the Code of Federal Regulations (CFR) Title 42 EXTRA-HELP EMPLOYMENT Extra-help employees relieve or augment permanent staff. Intermittent, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most regular employee benefits such as long-term disability insurance coverage; accrual of vacation; participation in the County retirement program; or eligibility to take promotional examinations. Intermittent, extra-help employees are limited in their employment to a maximum of 1,380 hours within any twelve-month consecutive period. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage. This recruitment is being conducted to fill intermittent, extra-help Alcohol and Other Drug Services Assistant I positions in DHS. This employment list may also be used to fill future extra-help positions as they occur during the active status of this list. Bilingual positions require English and Spanish skills at the fluent (reading, writing, and conversational) level. Applicants who wish to be considered for a bilingual position must indicate their level of skill in the required supplemental questionnaire. An examination will be conducted prior to employment in a bilingual position to confirm the level of skill in this area. Bilingual premium pay is $1.50/hour for fluent skill sets. *Salary is negotiable within the established range APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of training and experience that would provide the opportunity to acquire the knowledge and abilities listed. A typical way to obtain the required knowledge and abilities would be one year of experience equivalent to the Sonoma County class of Alcohol and Other Drug Services Assistant I and completion of related coursework, training, conference attendance and/or workshops in alcohol and other drug treatment and other closely related fields. License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. Special Qualification: All employees of this class must register, obtain, and maintain a Counselor Certification as defined by the California Code of Regulations, Chapter 8: Certification of Alcohol and Other Drug Counselors. Upon appointment to this class, employees will have six months to register and five years to obtain Certification from an ADP approved certifying organization whose curriculum includes a minimum of 240 hours of formal classroom training. Human Resources will waive the Counselor Certification requirement for licensed professionals (or registered interns) who successfully pass a written examination similar to that administered for Certification. This examination will be administered by the Sonoma County Human Resources Department, and will be designed to measure those areas included in the curriculum required for certification. Additional Special Qualification: Some positions may require the ability to fluently speak and write a language other than English. Knowledge, Skills, and Abilities Working knowledge of: the needs, problems, attitudes and behavior problems of the alcohol and drug abusing person; County program policies and procedures; County, State and Federal laws governing public alcohol and other drug abuse programs; laws, rules, regulations and department policies related to client confidentiality; informal/peer counseling techniques related to the treatment of alcohol and other drug abusing clients. Knowledge of: basic principles of individual and group behavior; socio-economic, environmental, and cultural factors affecting the behavior of alcohol and drug abusing persons; services and resources provided through other governmental agencies and community-based organizations. Ability to: understand and apply County Alcohol and Other Drug Services Program policies and procedures; evaluate the behavioral and physiological conditions of the alcohol and drug abusing person; work irregular hours, different shifts, weekends and holidays; understand and follow oral and written instructions; stand for long periods of time, stoop, lift clients, and lift heavy articles and perform physical tasks as required; coordinate the delivery of alcohol and other drug abuse services; analyze situation accurately and adopt an effective course of action; recognize problems which call for the use of public and private community resources; effectively listen, mediate and resolve complaints; read, interpret, apply, and explain complex regulations and reports; communicate effectively with persons from a variety of social, cultural, and economic backgrounds; establish and maintain effective work relationships with all types of persons encountered in the course of work; develop rapport and maintain cooperative relationships with clients and service providers; work effectively as part of a multi-disciplinary team; use computers and related equipment as necessary for job assignments. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions are used to evaluate your qualifications. Please provide sufficient information to allow for a thorough evaluation of your qualifications. The selection procedure will consist of the following examination: An Application and Supplemental Questionnaire Appraisal Examination (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge, and abilities that relate to this position to ensure satisfaction of the minimum qualifications for this position. Candidates who possess the minimum qualifications for the position will be placed on an extra-help employment list and referred to the department. The department may contact candidates from the employment list who possess the most appropriate job-related qualifications for further consideration. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: SZ HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Mar 07, 2024
Variable Shift
Position Information Bring your ability to give high-quality, compassionate care to the Department of Health Services ! Multiple monolingual and fluent bilingual (English/Spanish) positions are available! Starting salary up to $33.89/hour*! PLUS, an additional $1.50/hour on top of the hourly pay rate for fluent bilingual positions! Please note that California Health and Safety Code Section 11833(b)(1) requires Alcohol and Other Drug Services Assistants to be licensed, registered, or certified. Applicants who do not meet this qualification will not be considered qualified for this position. A list of approved certification agencies recognized by the California Department of Health Care Services (DHCS) may be found on the DHCS website . The County of Sonoma Department of Health Services (DHS) is seeking qualified candidates to fill monolingual (English) and fluent bilingual (English/Spanish) Alcohol and Other Drug Services Assistant II positions for their Drug Testing Program in Santa Rosa. DHS is currently recruiting to fill multiple positions at either the I or II levels. If you are interested in being considered at the different levels of this opportunity, you must apply to the separate concurrent recruitments being conducted for each level. As an extra-help Alcohol and Other Drug Services (AODS) Assistant II, you will perform alcohol/drug screening through urinalysis, retinal scan, and breathalyzer testing and provide paraprofessional services and clerical support for the Behavioral Health Division's Drug Testing Unit. Additional responsibilities will also include: Ensuring the consistent adherence to Chain of Custody handling procedures during the transfer of client urinalysis specimens from clients to testing staff Packaging client urinalysis samples for daily pickup by testing laboratory couriers Operating a Passpoint retinal scan machine and breathalyzer for client drug and alcohol screening Running comprehensive reports at the end of each shift to capture data of clients screened via the Passpoint machine Accurately entering client encounter screening data into the Smart Care database Performing daily updates and corrections to testing records in the Smart Care database using the verification procedure Collecting and recording client fee payments and reconciling daily payments collected Completing and verifying the daily Urinalysis (UA) count sheet Providing daily email reports to case managers, highlighting client absences, refusals/inability to provide specimens, and instances of client non-cooperation with testing procedures Consistently executing all activities in strict adherence to confidentiality rules, current testing program policies and procedures, and other applicable regulations Conducting client transports for programs as needed with professionalism and efficiency As the ideal candidate to join our team, you are determined to provide high-quality, compassionate care and possess: Current licensure, registration, or certification as an AODS counselor in accordance with California Health and Safety Code Section 11833(b)(1) Experience working with AODS clients in an AODS program and the ability to maintain confidentiality Knowledge and experience in data entry and database management The ability to communicate effectively and work with individuals from a variety of social, cultural, and economic backgrounds Strong attention to detail to ensure accurate data entry, recordkeeping, and documentation An aptitude for developing rapport and maintaining cooperative relationships with clients, service providers, and partner agencies Intermediate Microsoft Office skills and knowledge of virtual meeting platforms such as Zoom and WebEx The ability to work a flexible schedule, as needed, including some evening and weekend shifts Knowledge of and the ability to adhere to the Code of Federal Regulations (CFR) Title 42 EXTRA-HELP EMPLOYMENT Extra-help employees relieve or augment permanent staff. Intermittent, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most regular employee benefits such as long-term disability insurance coverage; accrual of vacation; participation in the County retirement program; or eligibility to take promotional examinations. Intermittent, extra-help employees are limited in their employment to a maximum of 1,380 hours within any twelve-month consecutive period. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage. This recruitment is being conducted to fill intermittent, extra-help Alcohol and Other Drug Services Assistant I positions in DHS. This employment list may also be used to fill future extra-help positions as they occur during the active status of this list. Bilingual positions require English and Spanish skills at the fluent (reading, writing, and conversational) level. Applicants who wish to be considered for a bilingual position must indicate their level of skill in the required supplemental questionnaire. An examination will be conducted prior to employment in a bilingual position to confirm the level of skill in this area. Bilingual premium pay is $1.50/hour for fluent skill sets. *Salary is negotiable within the established range APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of training and experience that would provide the opportunity to acquire the knowledge and abilities listed. A typical way to obtain the required knowledge and abilities would be one year of experience equivalent to the Sonoma County class of Alcohol and Other Drug Services Assistant I and completion of related coursework, training, conference attendance and/or workshops in alcohol and other drug treatment and other closely related fields. License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. Special Qualification: All employees of this class must register, obtain, and maintain a Counselor Certification as defined by the California Code of Regulations, Chapter 8: Certification of Alcohol and Other Drug Counselors. Upon appointment to this class, employees will have six months to register and five years to obtain Certification from an ADP approved certifying organization whose curriculum includes a minimum of 240 hours of formal classroom training. Human Resources will waive the Counselor Certification requirement for licensed professionals (or registered interns) who successfully pass a written examination similar to that administered for Certification. This examination will be administered by the Sonoma County Human Resources Department, and will be designed to measure those areas included in the curriculum required for certification. Additional Special Qualification: Some positions may require the ability to fluently speak and write a language other than English. Knowledge, Skills, and Abilities Working knowledge of: the needs, problems, attitudes and behavior problems of the alcohol and drug abusing person; County program policies and procedures; County, State and Federal laws governing public alcohol and other drug abuse programs; laws, rules, regulations and department policies related to client confidentiality; informal/peer counseling techniques related to the treatment of alcohol and other drug abusing clients. Knowledge of: basic principles of individual and group behavior; socio-economic, environmental, and cultural factors affecting the behavior of alcohol and drug abusing persons; services and resources provided through other governmental agencies and community-based organizations. Ability to: understand and apply County Alcohol and Other Drug Services Program policies and procedures; evaluate the behavioral and physiological conditions of the alcohol and drug abusing person; work irregular hours, different shifts, weekends and holidays; understand and follow oral and written instructions; stand for long periods of time, stoop, lift clients, and lift heavy articles and perform physical tasks as required; coordinate the delivery of alcohol and other drug abuse services; analyze situation accurately and adopt an effective course of action; recognize problems which call for the use of public and private community resources; effectively listen, mediate and resolve complaints; read, interpret, apply, and explain complex regulations and reports; communicate effectively with persons from a variety of social, cultural, and economic backgrounds; establish and maintain effective work relationships with all types of persons encountered in the course of work; develop rapport and maintain cooperative relationships with clients and service providers; work effectively as part of a multi-disciplinary team; use computers and related equipment as necessary for job assignments. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions are used to evaluate your qualifications. Please provide sufficient information to allow for a thorough evaluation of your qualifications. The selection procedure will consist of the following examination: An Application and Supplemental Questionnaire Appraisal Examination (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge, and abilities that relate to this position to ensure satisfaction of the minimum qualifications for this position. Candidates who possess the minimum qualifications for the position will be placed on an extra-help employment list and referred to the department. The department may contact candidates from the employment list who possess the most appropriate job-related qualifications for further consideration. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: SZ HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Sonoma County, CA
Santa Rosa, California, United States
Position Information Bring your ability to give high-quality, compassionate care to the Department of Health Services ! Multiple monolingual and fluent bilingual (English/Spanish) positions are available! Starting salary up to $30.30/hour*! PLUS, an additional $1.50/hour on top of the hourly pay rate for fluent bilingual positions! Please note that California Health and Safety Code Section 11833(b)(1) requires Alcohol and Other Drug Services Assistants to be licensed, registered, or certified. Applicants who do not meet this qualification will not be considered qualified for this position. A list of approved certification agencies recognized by the California Department of Health Care Services (DHCS) may be found on the DHCS website . The County of Sonoma Department of Health Services (DHS) is seeking qualified candidates to fill monolingual (English) and fluent bilingual (English/Spanish) Alcohol and Other Drug Services Assistant I positions for their Drug Testing Program in Santa Rosa. DHS is currently recruiting to fill multiple positions at either the I or II levels. If you are interested in being considered at the different levels of this opportunity, you must apply to the separate concurrent recruitments being conducted for each level. As an extra-help Alcohol and Other Drug Services (AODS) Assistant I, you will perform alcohol/drug screening through urinalysis, retinal scan, and breathalyzer testing and provide paraprofessional services and clerical support for the Behavioral Health Division's Drug Testing Unit. Additional responsibilities will include: Ensuring consistent adherence to Chain of Custody handling procedures during the transfer of client urinalysis specimens from clients to testing staff Packaging client urinalysis samples for daily pickup by testing laboratory couriers Learning to and operating a Passpoint retinal scan machine and breathalyzer for client drug and alcohol screening Running comprehensive reports at the end of the shift to capture data of clients screened via the Passpoint machine Accurately entering the client encounter screening data into the Smart Care database Collecting and recording client fee payments and reconciling daily payments collected Learning to perform daily updates and corrections to testing records in the Smart Care database using the verification procedure Completing and verifying the daily Urinalysis (UA) count sheet Providing email reports to case managers regarding client absences, refusals/inability to provide specimens, and instances of client non-cooperation with testing procedures Consistently executing all activities in strict adherence to confidentiality rules, current testing program policies and procedures, and other applicable regulations Conducting client transports for programs as needed with professionalism and efficiency As the ideal candidate to join our team, you are determined to provide high-quality, compassionate care and possess: Experience working with AODS clients in an AODS program and the ability to maintain confidentiality Knowledge and experience in data entry and database management The ability to communicate effectively and work with individuals from a variety of social, cultural, and economic backgrounds Strong attention to detail and the ability to ensure accurate data entry, recordkeeping, and documentation An aptitude for developing rapport and maintaining cooperative relationships with clients, service providers, and partner agencies Intermediate Microsoft Office skills and knowledge of virtual meeting platforms such as Zoom and WebEx The ability to work a flexible schedule, as needed, including some evening and weekend shifts EXTRA-HELP EMPLOYMENT Extra-help employees relieve or augment permanent staff. Intermittent, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most regular employee benefits such as long-term disability insurance coverage; accrual of vacation; participation in the County retirement program; or eligibility to take promotional examinations. Intermittent, extra-help employees are limited in their employment to a maximum of 1,380 hours within any twelve-month consecutive period. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage. This recruitment is being conducted to fill intermittent, extra-help Alcohol and Other Drug Services Assistant I positions in DHS. This employment list may also be used to fill future extra-help positions as they occur during the active status of this list. Bilingual positions require English and Spanish skills at the fluent (reading, writing, and conversational) level. Applicants who wish to be considered for a bilingual position must indicate their level of skill in the required supplemental questionnaire. An examination will be conducted prior to employment in a bilingual position to confirm the level of skill in this area. Bilingual premium pay is $1.50/hour for fluent skill sets. * Salary is negotiable within the established range. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of training and experience that would provide the opportunity to acquire the knowledge and abilities listed. A typical way to obtain the required knowledge and abilities would be either: six months of experience either paid or volunteer working with alcoholics and/or drug addicts in a treatment and/or recovery program that would provide basic understanding of the needs of alcohol and other drug abusing persons. OR Related coursework, training, conferences and workshops that would provide basic understanding of the needs of the alcohol and other drug abusing person. License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. Special Qualification: All employees of this class must register, obtain, and maintain a Counselor Certification as defined by the California Code of Regulations, Chapter 8: Certification of Alcohol and Other Drug Counselors. Upon appointment to this class, employees will have six months to register and five years to obtain Certification from an ADP approved certifying organization whose curriculum includes a minimum of 240 hours of formal classroom training. Human Resources will waive the Counselor Certification requirement for licensed professionals (or registered interns) who successfully pass a written examination similar to that administered for Certification. This examination will be administered by the Sonoma County Human Resources Department, and will be designed to measure those areas included in the curriculum required for certification. Additional Special Qualification: Some positions may require the ability to fluently speak and write a language other than English. Knowledge, Skills, and Abilities Working Knowledge of: the needs, problems, attitudes and behavior problems of the alcohol and drug abusing person. Knowledge of: Basic principles of individual and group behavior; Socio-economic, environmental, and cultural factors affecting the behavior of alcohol and drug abusing persons; Services and resources provided through other governmental agencies and community-based organizations. Ability to: learn how to interpret and apply County Alcohol and Other Drug Services Program policies and procedures; learn informal/peer counseling techniques; work irregular hours, different shifts, weekends and holidays; understand and follow oral and written instructions; stand for long periods of time, stoop, lift clients, and lift heavy articles in accordance with accepted safety standards and perform physical tasks as required; learn how to evaluate the behavioral and physiological conditions of the alcohol/drug client; learn how to coordinate the delivery of alcohol and other drug abuse services; analyze situation accurately and adopt an effective course of action; recognize problems which call for the use of public and private community resources; effectively listen, mediate and resolve complaints; read, interpret, apply, and explain complex regulations and reports; communicate effectively with persons from a variety of social, cultural, and economic backgrounds; establish and maintain effective work relationships with all types of persons encountered in the course of work; develop rapport and maintain cooperative relationships with clients and service providers; read, understand, apply and explain regulations and procedures governing job training programs; work effectively as part of a multi-disciplinary team; use computers and related equipment as necessary for job assignments. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions are used to evaluate your qualifications. Please provide sufficient information to allow for a thorough evaluation of your qualifications. The selection procedure will consist of the following examination: An Application and Supplemental Questionnaire Appraisal Examination (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge, and abilities that relate to this position to ensure satisfaction of the minimum qualifications for this position. Candidates who possess the minimum qualifications for the position will be placed on an extra-help employment list and referred to the department. The department may contact candidates from the employment list who possess the most appropriate job-related qualifications for further consideration. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: SZ HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Mar 07, 2024
Variable Shift
Position Information Bring your ability to give high-quality, compassionate care to the Department of Health Services ! Multiple monolingual and fluent bilingual (English/Spanish) positions are available! Starting salary up to $30.30/hour*! PLUS, an additional $1.50/hour on top of the hourly pay rate for fluent bilingual positions! Please note that California Health and Safety Code Section 11833(b)(1) requires Alcohol and Other Drug Services Assistants to be licensed, registered, or certified. Applicants who do not meet this qualification will not be considered qualified for this position. A list of approved certification agencies recognized by the California Department of Health Care Services (DHCS) may be found on the DHCS website . The County of Sonoma Department of Health Services (DHS) is seeking qualified candidates to fill monolingual (English) and fluent bilingual (English/Spanish) Alcohol and Other Drug Services Assistant I positions for their Drug Testing Program in Santa Rosa. DHS is currently recruiting to fill multiple positions at either the I or II levels. If you are interested in being considered at the different levels of this opportunity, you must apply to the separate concurrent recruitments being conducted for each level. As an extra-help Alcohol and Other Drug Services (AODS) Assistant I, you will perform alcohol/drug screening through urinalysis, retinal scan, and breathalyzer testing and provide paraprofessional services and clerical support for the Behavioral Health Division's Drug Testing Unit. Additional responsibilities will include: Ensuring consistent adherence to Chain of Custody handling procedures during the transfer of client urinalysis specimens from clients to testing staff Packaging client urinalysis samples for daily pickup by testing laboratory couriers Learning to and operating a Passpoint retinal scan machine and breathalyzer for client drug and alcohol screening Running comprehensive reports at the end of the shift to capture data of clients screened via the Passpoint machine Accurately entering the client encounter screening data into the Smart Care database Collecting and recording client fee payments and reconciling daily payments collected Learning to perform daily updates and corrections to testing records in the Smart Care database using the verification procedure Completing and verifying the daily Urinalysis (UA) count sheet Providing email reports to case managers regarding client absences, refusals/inability to provide specimens, and instances of client non-cooperation with testing procedures Consistently executing all activities in strict adherence to confidentiality rules, current testing program policies and procedures, and other applicable regulations Conducting client transports for programs as needed with professionalism and efficiency As the ideal candidate to join our team, you are determined to provide high-quality, compassionate care and possess: Experience working with AODS clients in an AODS program and the ability to maintain confidentiality Knowledge and experience in data entry and database management The ability to communicate effectively and work with individuals from a variety of social, cultural, and economic backgrounds Strong attention to detail and the ability to ensure accurate data entry, recordkeeping, and documentation An aptitude for developing rapport and maintaining cooperative relationships with clients, service providers, and partner agencies Intermediate Microsoft Office skills and knowledge of virtual meeting platforms such as Zoom and WebEx The ability to work a flexible schedule, as needed, including some evening and weekend shifts EXTRA-HELP EMPLOYMENT Extra-help employees relieve or augment permanent staff. Intermittent, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most regular employee benefits such as long-term disability insurance coverage; accrual of vacation; participation in the County retirement program; or eligibility to take promotional examinations. Intermittent, extra-help employees are limited in their employment to a maximum of 1,380 hours within any twelve-month consecutive period. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage. This recruitment is being conducted to fill intermittent, extra-help Alcohol and Other Drug Services Assistant I positions in DHS. This employment list may also be used to fill future extra-help positions as they occur during the active status of this list. Bilingual positions require English and Spanish skills at the fluent (reading, writing, and conversational) level. Applicants who wish to be considered for a bilingual position must indicate their level of skill in the required supplemental questionnaire. An examination will be conducted prior to employment in a bilingual position to confirm the level of skill in this area. Bilingual premium pay is $1.50/hour for fluent skill sets. * Salary is negotiable within the established range. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of training and experience that would provide the opportunity to acquire the knowledge and abilities listed. A typical way to obtain the required knowledge and abilities would be either: six months of experience either paid or volunteer working with alcoholics and/or drug addicts in a treatment and/or recovery program that would provide basic understanding of the needs of alcohol and other drug abusing persons. OR Related coursework, training, conferences and workshops that would provide basic understanding of the needs of the alcohol and other drug abusing person. License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. Special Qualification: All employees of this class must register, obtain, and maintain a Counselor Certification as defined by the California Code of Regulations, Chapter 8: Certification of Alcohol and Other Drug Counselors. Upon appointment to this class, employees will have six months to register and five years to obtain Certification from an ADP approved certifying organization whose curriculum includes a minimum of 240 hours of formal classroom training. Human Resources will waive the Counselor Certification requirement for licensed professionals (or registered interns) who successfully pass a written examination similar to that administered for Certification. This examination will be administered by the Sonoma County Human Resources Department, and will be designed to measure those areas included in the curriculum required for certification. Additional Special Qualification: Some positions may require the ability to fluently speak and write a language other than English. Knowledge, Skills, and Abilities Working Knowledge of: the needs, problems, attitudes and behavior problems of the alcohol and drug abusing person. Knowledge of: Basic principles of individual and group behavior; Socio-economic, environmental, and cultural factors affecting the behavior of alcohol and drug abusing persons; Services and resources provided through other governmental agencies and community-based organizations. Ability to: learn how to interpret and apply County Alcohol and Other Drug Services Program policies and procedures; learn informal/peer counseling techniques; work irregular hours, different shifts, weekends and holidays; understand and follow oral and written instructions; stand for long periods of time, stoop, lift clients, and lift heavy articles in accordance with accepted safety standards and perform physical tasks as required; learn how to evaluate the behavioral and physiological conditions of the alcohol/drug client; learn how to coordinate the delivery of alcohol and other drug abuse services; analyze situation accurately and adopt an effective course of action; recognize problems which call for the use of public and private community resources; effectively listen, mediate and resolve complaints; read, interpret, apply, and explain complex regulations and reports; communicate effectively with persons from a variety of social, cultural, and economic backgrounds; establish and maintain effective work relationships with all types of persons encountered in the course of work; develop rapport and maintain cooperative relationships with clients and service providers; read, understand, apply and explain regulations and procedures governing job training programs; work effectively as part of a multi-disciplinary team; use computers and related equipment as necessary for job assignments. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions are used to evaluate your qualifications. Please provide sufficient information to allow for a thorough evaluation of your qualifications. The selection procedure will consist of the following examination: An Application and Supplemental Questionnaire Appraisal Examination (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge, and abilities that relate to this position to ensure satisfaction of the minimum qualifications for this position. Candidates who possess the minimum qualifications for the position will be placed on an extra-help employment list and referred to the department. The department may contact candidates from the employment list who possess the most appropriate job-related qualifications for further consideration. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: SZ HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Introduction This recruitment is being conducted to fill Sheriffs Central Services Assistant opportunities in the San Joaquin County Sheriff's Office and to establish an eligible list which may be used to fill future vacancies. Sheriffs Central Services Assistant is the entry-level class for both the Sheriff's Materiel Specialist series and the Sheriff's Inmate Labor Specialist series. Incumbents of this class perform a variety of materiel management and/or inmate work activities that support the Sheriff's Central Services Division. Pre-Employment Physical, Drug Screen and Background : Potential new hires into this classification are required to successfully pass a pre-employment physical examination, a pre-employment drug screen and a background investigation as a condition of employment. Final appointment cannot be made unless the eligible candidate has passed the drug screen, physical and successfully completed the background process. The County pays for the initial drug screen and physical. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Helps receive, store, issue and deliver supplies, equipment and various items; verifies that goods are not missing or damaged and assures that quantity and quality specifications are met; may fill materiel orders and requisitions; retrieves, issues and delivers materiel. Helps process departmental and inmate mail and shipments; picks up, sorts, weighs, cancels and delivers mail; maintains list of registered mail; searches mail for contraband; determines which mail items are acceptable for delivery; receives money through mail and maintains basic ledgers, accounts and records. Helps assign, direct and monitor inmate work crews assigned to Central Services functional areas including housekeeping, laundry, grounds keeping, Distribution Center, commissary, property storage and mail; may direct and monitor inmate work crews on assignments both on and off the main Sheriff's compound; ensures that assigned work is completed in a timely manner and according to established procedures. Helps train inmates regarding the technical aspects of work site assignments; completes various jail, alternative work, work furlough and other records and reports; maintains daily attendance, supply and equipment usage records as assigned; documents disciplinary actions and/or inmate performance issues as assigned. May enter and retrieve computer data; may produce reports and correspondence; may attend meetings or participate on committees. May meet with various County and/or other staff regarding work assignments and/or scheduling issues; may provide information to the public and other staff regarding program procedures; may use specialized machines, County vehicles, heavy equipment, and/or power tools to perform assignments. MINIMUM QUALIFICATIONS EITHER I Experience : One year of paid work experience performing general warehouse, housekeeping, laundry, landscaping/horticultural or related duties in a large commercial or institutional facility. OR II Experience : Two years of general office clerical work, one year of which must be comparable to Office Assistant II in San Joaquin County. Substitution : Completion of coursework from an accredited college, university, or approved vocational/technical school may be substituted for this experience on a year for year basis. AND License : Possession of a valid California Driver’s License. KNOWLEDGE Basic principles and practices of supply handling; basic mathematics, grammar and punctuation; record keeping principles and techniques; methods of locating and verifying information; operation of standard office equipment, including computers; safe methods of lifting heavy objects and performing manual tasks; basic concepts of human behavior. ABILITY Understand and follow oral and written directions; maintain records and write reports; assign, direct and monitor inmate laborers; read and understand job-related material; establish and maintain effective working relationships with others; communicate effectively with others; drive delivery vehicles; lift and move heavy objects safely. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent standing for long periods, walking, bending, squatting; occasional operation of keyboards, sitting for long periods, pushing, pulling, driving, operation of heavy equipment, climbing ladders and/or stairs, crawling; Lifting -Constantly 5 pounds or less; frequently 5 to 30 pounds; occasionally 30+ pounds, restraining/lifting/turning heavy objects; Vision -Good overall vision required including frequent use of color perception, hand/eye coordination, depth perception, peripheral vision; occasional reading/close up work; Dexterity -Frequent holding, reaching, grasping, repetitive motion; occasional writing; Hearing/Talking -Constant hearing of normal speech, hearing on the telephone/radio, and hearing faint sounds; frequent talking in person; occasional talking on the telephone; Emotional/Psychological -Frequent concentration; occasional emergency situations, exposure to trauma/grief/death, public contact, decision making, heights, hazardous materials, working alone, working weekends/nights, overtime/travel; Special Conditions -Frequent exposure to varied indoor/outdoor weather, temperatures and conditions including dust, dirt, smoke, fumes, poor ventilation, and noise. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Online Written Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral : Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank : The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam : Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives : Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility : If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Open Until Filled
Mar 08, 2024
Full Time
Introduction This recruitment is being conducted to fill Sheriffs Central Services Assistant opportunities in the San Joaquin County Sheriff's Office and to establish an eligible list which may be used to fill future vacancies. Sheriffs Central Services Assistant is the entry-level class for both the Sheriff's Materiel Specialist series and the Sheriff's Inmate Labor Specialist series. Incumbents of this class perform a variety of materiel management and/or inmate work activities that support the Sheriff's Central Services Division. Pre-Employment Physical, Drug Screen and Background : Potential new hires into this classification are required to successfully pass a pre-employment physical examination, a pre-employment drug screen and a background investigation as a condition of employment. Final appointment cannot be made unless the eligible candidate has passed the drug screen, physical and successfully completed the background process. The County pays for the initial drug screen and physical. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Helps receive, store, issue and deliver supplies, equipment and various items; verifies that goods are not missing or damaged and assures that quantity and quality specifications are met; may fill materiel orders and requisitions; retrieves, issues and delivers materiel. Helps process departmental and inmate mail and shipments; picks up, sorts, weighs, cancels and delivers mail; maintains list of registered mail; searches mail for contraband; determines which mail items are acceptable for delivery; receives money through mail and maintains basic ledgers, accounts and records. Helps assign, direct and monitor inmate work crews assigned to Central Services functional areas including housekeeping, laundry, grounds keeping, Distribution Center, commissary, property storage and mail; may direct and monitor inmate work crews on assignments both on and off the main Sheriff's compound; ensures that assigned work is completed in a timely manner and according to established procedures. Helps train inmates regarding the technical aspects of work site assignments; completes various jail, alternative work, work furlough and other records and reports; maintains daily attendance, supply and equipment usage records as assigned; documents disciplinary actions and/or inmate performance issues as assigned. May enter and retrieve computer data; may produce reports and correspondence; may attend meetings or participate on committees. May meet with various County and/or other staff regarding work assignments and/or scheduling issues; may provide information to the public and other staff regarding program procedures; may use specialized machines, County vehicles, heavy equipment, and/or power tools to perform assignments. MINIMUM QUALIFICATIONS EITHER I Experience : One year of paid work experience performing general warehouse, housekeeping, laundry, landscaping/horticultural or related duties in a large commercial or institutional facility. OR II Experience : Two years of general office clerical work, one year of which must be comparable to Office Assistant II in San Joaquin County. Substitution : Completion of coursework from an accredited college, university, or approved vocational/technical school may be substituted for this experience on a year for year basis. AND License : Possession of a valid California Driver’s License. KNOWLEDGE Basic principles and practices of supply handling; basic mathematics, grammar and punctuation; record keeping principles and techniques; methods of locating and verifying information; operation of standard office equipment, including computers; safe methods of lifting heavy objects and performing manual tasks; basic concepts of human behavior. ABILITY Understand and follow oral and written directions; maintain records and write reports; assign, direct and monitor inmate laborers; read and understand job-related material; establish and maintain effective working relationships with others; communicate effectively with others; drive delivery vehicles; lift and move heavy objects safely. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent standing for long periods, walking, bending, squatting; occasional operation of keyboards, sitting for long periods, pushing, pulling, driving, operation of heavy equipment, climbing ladders and/or stairs, crawling; Lifting -Constantly 5 pounds or less; frequently 5 to 30 pounds; occasionally 30+ pounds, restraining/lifting/turning heavy objects; Vision -Good overall vision required including frequent use of color perception, hand/eye coordination, depth perception, peripheral vision; occasional reading/close up work; Dexterity -Frequent holding, reaching, grasping, repetitive motion; occasional writing; Hearing/Talking -Constant hearing of normal speech, hearing on the telephone/radio, and hearing faint sounds; frequent talking in person; occasional talking on the telephone; Emotional/Psychological -Frequent concentration; occasional emergency situations, exposure to trauma/grief/death, public contact, decision making, heights, hazardous materials, working alone, working weekends/nights, overtime/travel; Special Conditions -Frequent exposure to varied indoor/outdoor weather, temperatures and conditions including dust, dirt, smoke, fumes, poor ventilation, and noise. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Online Written Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral : Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank : The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam : Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives : Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility : If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Open Until Filled
Announcement Number: 47395 Open to all qualified persons. Posted 05/10/2024 Close Date: 05/24/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 11 Days 18 Hrs 48 Mins The Position Consumer Services Assistants assist professional staff by performing advocacy and service improvement activities on behalf of clients in mental health service agencies. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Position Consumer Services Assistants assist professional staff by performing advocacy and service improvement activities on behalf of clients in mental health service agencies. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. We are looking to fill a full-time positions that is located with Northern Nevada Adult Mental Health Services (NNAMHS) in Sparks. Consumer Services Assistants (CSAs) are adults with a mental illness who are employed to provide advocacy, peer support, and modeling of recovery-oriented behaviors for clients at NNAMHS. These positions will work inpatient and outpatient based on agency need. CSA's provide several supportive services at NNAMHS by assisting with client activities, conducting meet and greet sessions with new admission to the inpatient hospital, and facilitating peer specialist related group and individual sessions. CSAs act as peer advocates; model positive behaviors; and provide the powerful affirmation that recovery is possible. The best candidates will be team players with a positive attitude and willingness to share their own recovery success with NNAMHS clients. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Ability to read and write standard business correspondence and one year of mental health consumer advocacy experience, six months of which included working for a mental health service delivery system which included monitoring and reporting to professional staff on client progress, providing client perspective to service providers, and providing peer support such as assisting clients to present complaints and resolve problems, complete forms, and adjust to changes in levels of care; OR six months experience as a Consumer Services Assistant I in Nevada State service; OR an equivalent combination of education and experience. Special Notes As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A State of Nevada/FBI background check will be required of the selected applicant. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
May 11, 2024
Full Time
Announcement Number: 47395 Open to all qualified persons. Posted 05/10/2024 Close Date: 05/24/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 11 Days 18 Hrs 48 Mins The Position Consumer Services Assistants assist professional staff by performing advocacy and service improvement activities on behalf of clients in mental health service agencies. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Position Consumer Services Assistants assist professional staff by performing advocacy and service improvement activities on behalf of clients in mental health service agencies. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. We are looking to fill a full-time positions that is located with Northern Nevada Adult Mental Health Services (NNAMHS) in Sparks. Consumer Services Assistants (CSAs) are adults with a mental illness who are employed to provide advocacy, peer support, and modeling of recovery-oriented behaviors for clients at NNAMHS. These positions will work inpatient and outpatient based on agency need. CSA's provide several supportive services at NNAMHS by assisting with client activities, conducting meet and greet sessions with new admission to the inpatient hospital, and facilitating peer specialist related group and individual sessions. CSAs act as peer advocates; model positive behaviors; and provide the powerful affirmation that recovery is possible. The best candidates will be team players with a positive attitude and willingness to share their own recovery success with NNAMHS clients. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Ability to read and write standard business correspondence and one year of mental health consumer advocacy experience, six months of which included working for a mental health service delivery system which included monitoring and reporting to professional staff on client progress, providing client perspective to service providers, and providing peer support such as assisting clients to present complaints and resolve problems, complete forms, and adjust to changes in levels of care; OR six months experience as a Consumer Services Assistant I in Nevada State service; OR an equivalent combination of education and experience. Special Notes As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A State of Nevada/FBI background check will be required of the selected applicant. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 47395 Open to all qualified persons. Posted 05/10/2024 Close Date: 05/24/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 11 Days 18 Hrs 48 Mins The Position Consumer Services Assistants assist professional staff by performing advocacy and service improvement activities on behalf of clients in mental health service agencies. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Position Consumer Services Assistants assist professional staff by performing advocacy and service improvement activities on behalf of clients in mental health service agencies. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. We are looking to fill a full-time positions that is located with Northern Nevada Adult Mental Health Services (NNAMHS) in Sparks. Consumer Services Assistants (CSAs) are adults with a mental illness who are employed to provide advocacy, peer support, and modeling of recovery-oriented behaviors for clients at NNAMHS. These positions will work inpatient and outpatient based on agency need. CSA's provide several supportive services at NNAMHS by assisting with client activities, conducting meet and greet sessions with new admission to the inpatient hospital, and facilitating peer specialist related group and individual sessions. CSAs act as peer advocates; model positive behaviors; and provide the powerful affirmation that recovery is possible. The best candidates will be team players with a positive attitude and willingness to share their own recovery success with NNAMHS clients. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Ability to read and write standard business correspondence and one year of mental health consumer advocacy experience, six months of which included working for a mental health service delivery system which included monitoring and reporting to professional staff on client progress, providing client perspective to service providers, and providing peer support such as assisting clients to present complaints and resolve problems, complete forms, and adjust to changes in levels of care; OR six months experience as a Consumer Services Assistant I in Nevada State service; OR an equivalent combination of education and experience. Special Notes As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A State of Nevada/FBI background check will be required of the selected applicant. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
May 11, 2024
Full Time
Announcement Number: 47395 Open to all qualified persons. Posted 05/10/2024 Close Date: 05/24/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 11 Days 18 Hrs 48 Mins The Position Consumer Services Assistants assist professional staff by performing advocacy and service improvement activities on behalf of clients in mental health service agencies. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Position Consumer Services Assistants assist professional staff by performing advocacy and service improvement activities on behalf of clients in mental health service agencies. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. We are looking to fill a full-time positions that is located with Northern Nevada Adult Mental Health Services (NNAMHS) in Sparks. Consumer Services Assistants (CSAs) are adults with a mental illness who are employed to provide advocacy, peer support, and modeling of recovery-oriented behaviors for clients at NNAMHS. These positions will work inpatient and outpatient based on agency need. CSA's provide several supportive services at NNAMHS by assisting with client activities, conducting meet and greet sessions with new admission to the inpatient hospital, and facilitating peer specialist related group and individual sessions. CSAs act as peer advocates; model positive behaviors; and provide the powerful affirmation that recovery is possible. The best candidates will be team players with a positive attitude and willingness to share their own recovery success with NNAMHS clients. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-10_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Ability to read and write standard business correspondence and one year of mental health consumer advocacy experience, six months of which included working for a mental health service delivery system which included monitoring and reporting to professional staff on client progress, providing client perspective to service providers, and providing peer support such as assisting clients to present complaints and resolve problems, complete forms, and adjust to changes in levels of care; OR six months experience as a Consumer Services Assistant I in Nevada State service; OR an equivalent combination of education and experience. Special Notes As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A State of Nevada/FBI background check will be required of the selected applicant. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
BERKELEY SCHOOLS
Berkeley, California, United States
Basic Function and Representative Duties NOTICE OF OPEN AND PROMOTIONAL, COMPETITIVE EXAMINATION TO ESTABLISH AN ELIGIBILITY LIST FROM WHICH SUBSTITUTE, LIMITED TERM, AND REGULAR APPOINTMENTS WILL BE MADE. BASIC FUNCTION: Under the direction of an assigned supervisor, assist in quantity preparation and serving of foods at an assigned school site or within the production kitchen; maintain food service facilities, equipment and utensils in a clean and sanitary condition. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: • Assist in quantity preparation and serving of foods at an assigned school site or within the production kitchen; assemble various ingredients; heat, package and wrap food items according to established procedures and portion control standards; serve meals on serving lines; set out prepared foods • Maintain food service facilities, equipment and utensils in a clean and sanitary condition; clean serving counters, tables, food containers and food service equipment; operate dish washers and wash trays, pots, pans, plates, utensils, countertops, carts and other serving equipment as assigned • Prepare food and beverages for sale; count and set-up plates, trays and utensils; stock condiments, food items and paper goods; assist in the receipt, storage and rotation of food items and supplies in storage areas; assist with meal counts and inventories as directed • Perform cashiering duties as assigned; count money and make correct change; distribute, collect, sort, count, scan and mark lunch tickets as required; utilize a computer to perform transactions and input data as assigned • Prepare entrees, fruits, vegetables, sandwiches, salads, meats, pizza, eggs, cereal, breads, desserts, dressings and other assigned foods for distribution; mix, slice, grate and chop food items; open cans; replenish containers as necessary; assemble sack lunches as assigned • Communicate with students and staff to exchange information; notify students of meal portion and nutritional standards as appropriate • Operate standard food service equipment such as slicers, ovens, can openers, food carts and warmers • Maintain various routine records related to assigned activities as required OTHER DUTIES: Perform related duties as assigned Knowledge and Abilities KNOWLEDGE OF: Basic food preparation including washing, cutting and assembling food items and ingredients Sanitation and safety practices related to preparing, handling and serving food Standard kitchen equipment, utensils and measurements Oral and written communication skills Basic math and cashiering skills Proper lifting techniques Basic record-keeping techniques ABILITY TO: Assist in quantity preparation and serving of foods at an assigned school site Maintain food service facilities, equipment and utensils in a clean and sanitary condition Perform cashiering duties as assigned Learn to operate a computer as required Operate standard kitchen equipment safely and efficiently Follow health and sanitation requirements Wash, cut, slice, grate and assemble food items Communicate effectively both orally and in writing Work cooperatively with others Understand and follow oral and written instructions Make basic math computations Maintain routine records related to work performed Education, Experience and Other Requirements EDUCATION AND EXPERIENCE: Any combination equivalent to: sufficient training and experience to demonstrate the knowledge and abilities listed above and one year of experience in preparing or serving food in large quantities LICENSES AND OTHER REQUIREMENTS: Valid ServSafe Certification obtained through a proctored exam If you do not have a food handler's health certificate, you may obtain one online via the link below: https://www.servsafe.com/ss/foodhandler/index.aspx?aliaspath=/Special-Pages/ssredirect Working Conditions and Additional Information ENVIRONMENT: Foodservice environment Subject to heat from ovens PHYSICAL DEMANDS: Standing for extended periods of time Hearing and speaking to exchange information Lifting, carrying, pushing or pulling objects typically weighing up to 50 pounds and up to 60 pounds with assistance Dexterity of hands and fingers to operate food service equipment Reaching overhead, above shoulders and horizontally Bending at the waist, kneeling or squatting Seeing to monitor food quality and quantity HAZARDS: Heat from ovens Exposure to very hot foods, equipment, metal objects, and electrical equipment Working around knives, slicers or other sharp objects EXAMINATION INFORMATION: This is an open and continuous recruitment. This recruitment will have a cut-off date every 90 days. Cutoff dates for this recruitment will take place yearly on: Feb 1, May 1, Aug 1, Nov 1 The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed. Applicants invited to advance in this recruitment will be scheduled to take the first test soon after the cutoff date. The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof. ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test. All other tests will have a passing score set between 50 and 99 depending of a variety of factors affecting that specific recruitment. All candidates must pass the first examination process to be invited to the next step/test in the process. As the testing process consists of a minimum of two examination processes; the weight of each those processes may be determined at any step in the processes. Qualified candidates will be notified of the date, time, and place of the examination(s)/test(s). Candidates will be notified of the minimum pass points/test score for each examination and/or test in the examination process. OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment. SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date. Notification of Non-Discrimination Policy The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board also prohibits retaliation against any district employee or job applicant who complains, testi?es or in any way participates in the district's complaint procedures instituted pursuant to this policy. The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030: Compliance Officer and Title IX Coordinator 2020 Bonar Street, Room 116 Berkeley, CA 94702 Phone: 510-486-9338 Email: nondiscrimination@berkeley.net SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service. BENEFITS: Health plans provide for full coverage for employees and families in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer-paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short-term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option. VACATION: Classified (non-represented) Management, District employees shall accrue vacation as follows: Eighteen (18) working days per year. HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year: Independence Day Labor Day Veterans' Day Thanksgiving Holiday (3 Days) Winter Board Holiday (3 Days) New Year's Holiday (2 Days) Martin Luther King's Birthday Lincoln's Birthday Washington's Birthday Spring Board Holiday Malcolm X's Birthday Memorial Day School Year employees may receive sixteen (16) paid holidays, including all of the above except Independence Day (4th of July). PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers. HEALTH AND CHARACTER INVESTIGATIONS: Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work.
Mar 16, 2024
Full Time
Basic Function and Representative Duties NOTICE OF OPEN AND PROMOTIONAL, COMPETITIVE EXAMINATION TO ESTABLISH AN ELIGIBILITY LIST FROM WHICH SUBSTITUTE, LIMITED TERM, AND REGULAR APPOINTMENTS WILL BE MADE. BASIC FUNCTION: Under the direction of an assigned supervisor, assist in quantity preparation and serving of foods at an assigned school site or within the production kitchen; maintain food service facilities, equipment and utensils in a clean and sanitary condition. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: • Assist in quantity preparation and serving of foods at an assigned school site or within the production kitchen; assemble various ingredients; heat, package and wrap food items according to established procedures and portion control standards; serve meals on serving lines; set out prepared foods • Maintain food service facilities, equipment and utensils in a clean and sanitary condition; clean serving counters, tables, food containers and food service equipment; operate dish washers and wash trays, pots, pans, plates, utensils, countertops, carts and other serving equipment as assigned • Prepare food and beverages for sale; count and set-up plates, trays and utensils; stock condiments, food items and paper goods; assist in the receipt, storage and rotation of food items and supplies in storage areas; assist with meal counts and inventories as directed • Perform cashiering duties as assigned; count money and make correct change; distribute, collect, sort, count, scan and mark lunch tickets as required; utilize a computer to perform transactions and input data as assigned • Prepare entrees, fruits, vegetables, sandwiches, salads, meats, pizza, eggs, cereal, breads, desserts, dressings and other assigned foods for distribution; mix, slice, grate and chop food items; open cans; replenish containers as necessary; assemble sack lunches as assigned • Communicate with students and staff to exchange information; notify students of meal portion and nutritional standards as appropriate • Operate standard food service equipment such as slicers, ovens, can openers, food carts and warmers • Maintain various routine records related to assigned activities as required OTHER DUTIES: Perform related duties as assigned Knowledge and Abilities KNOWLEDGE OF: Basic food preparation including washing, cutting and assembling food items and ingredients Sanitation and safety practices related to preparing, handling and serving food Standard kitchen equipment, utensils and measurements Oral and written communication skills Basic math and cashiering skills Proper lifting techniques Basic record-keeping techniques ABILITY TO: Assist in quantity preparation and serving of foods at an assigned school site Maintain food service facilities, equipment and utensils in a clean and sanitary condition Perform cashiering duties as assigned Learn to operate a computer as required Operate standard kitchen equipment safely and efficiently Follow health and sanitation requirements Wash, cut, slice, grate and assemble food items Communicate effectively both orally and in writing Work cooperatively with others Understand and follow oral and written instructions Make basic math computations Maintain routine records related to work performed Education, Experience and Other Requirements EDUCATION AND EXPERIENCE: Any combination equivalent to: sufficient training and experience to demonstrate the knowledge and abilities listed above and one year of experience in preparing or serving food in large quantities LICENSES AND OTHER REQUIREMENTS: Valid ServSafe Certification obtained through a proctored exam If you do not have a food handler's health certificate, you may obtain one online via the link below: https://www.servsafe.com/ss/foodhandler/index.aspx?aliaspath=/Special-Pages/ssredirect Working Conditions and Additional Information ENVIRONMENT: Foodservice environment Subject to heat from ovens PHYSICAL DEMANDS: Standing for extended periods of time Hearing and speaking to exchange information Lifting, carrying, pushing or pulling objects typically weighing up to 50 pounds and up to 60 pounds with assistance Dexterity of hands and fingers to operate food service equipment Reaching overhead, above shoulders and horizontally Bending at the waist, kneeling or squatting Seeing to monitor food quality and quantity HAZARDS: Heat from ovens Exposure to very hot foods, equipment, metal objects, and electrical equipment Working around knives, slicers or other sharp objects EXAMINATION INFORMATION: This is an open and continuous recruitment. This recruitment will have a cut-off date every 90 days. Cutoff dates for this recruitment will take place yearly on: Feb 1, May 1, Aug 1, Nov 1 The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed. Applicants invited to advance in this recruitment will be scheduled to take the first test soon after the cutoff date. The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof. ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test. All other tests will have a passing score set between 50 and 99 depending of a variety of factors affecting that specific recruitment. All candidates must pass the first examination process to be invited to the next step/test in the process. As the testing process consists of a minimum of two examination processes; the weight of each those processes may be determined at any step in the processes. Qualified candidates will be notified of the date, time, and place of the examination(s)/test(s). Candidates will be notified of the minimum pass points/test score for each examination and/or test in the examination process. OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment. SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date. Notification of Non-Discrimination Policy The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board also prohibits retaliation against any district employee or job applicant who complains, testi?es or in any way participates in the district's complaint procedures instituted pursuant to this policy. The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030: Compliance Officer and Title IX Coordinator 2020 Bonar Street, Room 116 Berkeley, CA 94702 Phone: 510-486-9338 Email: nondiscrimination@berkeley.net SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service. BENEFITS: Health plans provide for full coverage for employees and families in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer-paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short-term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option. VACATION: Classified (non-represented) Management, District employees shall accrue vacation as follows: Eighteen (18) working days per year. HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year: Independence Day Labor Day Veterans' Day Thanksgiving Holiday (3 Days) Winter Board Holiday (3 Days) New Year's Holiday (2 Days) Martin Luther King's Birthday Lincoln's Birthday Washington's Birthday Spring Board Holiday Malcolm X's Birthday Memorial Day School Year employees may receive sixteen (16) paid holidays, including all of the above except Independence Day (4th of July). PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers. HEALTH AND CHARACTER INVESTIGATIONS: Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work.
City of Tacoma, WA
Tacoma, Washington, United States
Position Description ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 The City of Tacoma (City), Environmental Services (ES) Department, is recruiting for the Appointive position of Assistant Division Manager in the Laboratory Group within the Science and Engineering Division. The Science and Engineering Division provides engineering, planning, program management and laboratory services for the City's Wastewater, Surface Water and Solid Waste utilities. The major areas of focus include collection system pipes, wastewater treatment plants, pumping stations, regional drainage facilities, landfill facilities, stormwater systems, sampling and analyses, environmental cleanup projects, and regulatory compliance both as a regulator and a regulated entity. The Science and Engineering Division is comprised of the following five core sections, in addition to administrative and technical services support groups: Environmental Services Laboratory, Environmental Programs, Asset Management, Capital Delivery, and Special Programs Group. The ES Lab’s mission is to provide high-quality analytical lab services for the City’s and regional partners responding to environmental regulations, supporting research and developing solutions to environmental problems facing the greater Tacoma area and Puget Sound. This position provides management and technical oversight for the Environmental Services Laboratory at CUW. This position has final responsibility for lab quality assurance, work product timeliness, lab safety, laboratory equipment and supplies, staff development and training, operational budget, and spending approvals within the laboratory. This position is directly responsible or influential in meeting a number of key environmental regulations by performing analyses of environmental samples for the Clean Water Act, Resource Conservation and Recovery Act, Comprehensive Environmental Response Compensation and Liability Act, Model Toxics Control Act, and hazardous waste designation rules. Laboratory results are used to inform environmental decisions within the regulations that may lead to cleanup of environmental sites, capital improvements, mitigation activities, and waste disposal decisions. Responsible for managing the CUW laboratory operational and capital budget (4.8 million biennial budget) within allotments. Proper resourcing ensures the lab is able to perform required work necessary to demonstrate compliance, enlighten pollutant source tracing, inform operational effectiveness and compliance for two WWTPs, and inform long term trend monitoring of clean-up sites and strategies to reduce and address pollutant loading in stormwater and wastewater. The below video links provide an overview of the award winning, exciting, and diverse engineering projects we often work on: Point Defiance Stormwater Treatment Facility Project Stormwater Sampling Overview The applicant selected for this position will co-locate with a group of dynamic and creative engineers, scientists, and technicians all housed at Tacoma's Center for Urban Waters facility situated adjacent to Tacoma's Thea Foss Waterway in downtown Tacoma. For more information on the unique Center for Urban Waters professional environment visit the following web site: https://www.urbanwaters.org/ As the Assistant Division Manager for the Laboratory Group, you will: Provide leadership, plan, and manage the work of the Laboratory Group with approximately 17 direct reports. Oversee all laboratory operations; ensuring timely and accurate analytical results that support City enforcement and monitoring requirements. Maintain all required and appropriate laboratory certifications and accreditations. Direct all laboratory quality assurance activities including Standard Operating Procedure (SOP) development, ensure the Laboratory Quality Assurance Manual is up to date and maintained to include current practices. Direct and coordinate laboratory data management activities, Laboratory Information Management System (LIMS), data management planning and strategic software and hardware planning and acquisition. Responsible for laboratory safety, health, and environmental control issues, including compliance with State and Federal laws relating to the Chemical Hygiene Plan, Occupation Health and Safety (OSHA/WISHA) regulations, Resource Conservation and Recovery Act (RCRA) hazardous waste and Ecology Dangerous waste disposal regulations. Manage the laboratory budget and monitor expenditures to result in a non-negative balance at the end of each biennium. Work with budget staff to set appropriate allotments. Approve laboratory staff schedules, leave use, training/travel requests, and purchasing requests. Analytical support of the NPDES Phase 1 Municipal Stormwater Permit and federal Consent Decree for the long-term monitoring of the Thea Foss Waterway Superfund Site. Develop staff to implement and to support the Division and Department programs and initiatives, especially focused on meeting Tacoma 2025 goals. Coordinate with other City work groups, divisions and departments. Make presentations to City Council, Committees, Governmental Partners and the Public. Participate in the development of the vision / strategic approach to support the Environmental Services Strategic Plan 2018-2025. Participate in the Division biennial budget process. Our Ideal Candidate will be a person who exemplifies the following traits: Strong personal motivation and drive - an energetic and committed self-starter. Excellent interpersonal communication skills. A dynamic leader who motivates others, with exceptional team building and performance leadership skills. A strategic thinker who knows how to paint a picture of the Department's vision and strategy and creates and sustains a climate where people are motivated to do their best to help the organization achieve its objectives. High-performing customer service and conflict management skill sets Interest in personal growth and development. Experience with enhancing diversity, equity and inclusion in the workplace. Other Responsibilities: Oversee the preparation of laboratory reports related to local, state, and federal regulatory compliance. Keep current with the latest technologies and management techniques, federal, state, and local rules, and regulations and laws related to wastewater and stormwater monitoring and analysis; Confer with other Environmental Services Assistant Division Managers to coordinate work efforts whenever necessary or desirable. Attend management and technical training seminars and workshops. Physical Requirements and Working Conditions: Office and laboratory environment, occasional travel to a variety of locations to conduct work and may be exposed to typical hazards encountered at such work sites. Subject to emergency calls during off-duty hours. WHY WORK FOR THE CITY? The City of Tacoma offers a generous program of employee benefits: Outstanding working conditions and an exceptional quality-of-life environment. Medical coverage for eligible employees, spouses and dependents, including children up to age 26. Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits. Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26. Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code. Personal time off. Paid holidays. A great pension plan. The Community Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim. Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. Tacoma boasts the state's highest density of art and history museums and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry. Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video! City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications MINIMUM EDUCATION AND EXPERIENCE Bachelor's degree in engineering, business or public administration or directly related field. AND Six years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME *Equivalency: 1 year of experience = 1 year of education LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter, or evidence of equivalent mobility. Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; prepare the annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at (253) 591.5400 by 4:00 pm of the closing date of the job announcement. This will allow us to assist you before the job announcement closes. Agency City of Tacoma Address Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone 253-591-5400 Website http://www.cityoftacoma.org The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
Apr 20, 2024
Full Time
Position Description ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 The City of Tacoma (City), Environmental Services (ES) Department, is recruiting for the Appointive position of Assistant Division Manager in the Laboratory Group within the Science and Engineering Division. The Science and Engineering Division provides engineering, planning, program management and laboratory services for the City's Wastewater, Surface Water and Solid Waste utilities. The major areas of focus include collection system pipes, wastewater treatment plants, pumping stations, regional drainage facilities, landfill facilities, stormwater systems, sampling and analyses, environmental cleanup projects, and regulatory compliance both as a regulator and a regulated entity. The Science and Engineering Division is comprised of the following five core sections, in addition to administrative and technical services support groups: Environmental Services Laboratory, Environmental Programs, Asset Management, Capital Delivery, and Special Programs Group. The ES Lab’s mission is to provide high-quality analytical lab services for the City’s and regional partners responding to environmental regulations, supporting research and developing solutions to environmental problems facing the greater Tacoma area and Puget Sound. This position provides management and technical oversight for the Environmental Services Laboratory at CUW. This position has final responsibility for lab quality assurance, work product timeliness, lab safety, laboratory equipment and supplies, staff development and training, operational budget, and spending approvals within the laboratory. This position is directly responsible or influential in meeting a number of key environmental regulations by performing analyses of environmental samples for the Clean Water Act, Resource Conservation and Recovery Act, Comprehensive Environmental Response Compensation and Liability Act, Model Toxics Control Act, and hazardous waste designation rules. Laboratory results are used to inform environmental decisions within the regulations that may lead to cleanup of environmental sites, capital improvements, mitigation activities, and waste disposal decisions. Responsible for managing the CUW laboratory operational and capital budget (4.8 million biennial budget) within allotments. Proper resourcing ensures the lab is able to perform required work necessary to demonstrate compliance, enlighten pollutant source tracing, inform operational effectiveness and compliance for two WWTPs, and inform long term trend monitoring of clean-up sites and strategies to reduce and address pollutant loading in stormwater and wastewater. The below video links provide an overview of the award winning, exciting, and diverse engineering projects we often work on: Point Defiance Stormwater Treatment Facility Project Stormwater Sampling Overview The applicant selected for this position will co-locate with a group of dynamic and creative engineers, scientists, and technicians all housed at Tacoma's Center for Urban Waters facility situated adjacent to Tacoma's Thea Foss Waterway in downtown Tacoma. For more information on the unique Center for Urban Waters professional environment visit the following web site: https://www.urbanwaters.org/ As the Assistant Division Manager for the Laboratory Group, you will: Provide leadership, plan, and manage the work of the Laboratory Group with approximately 17 direct reports. Oversee all laboratory operations; ensuring timely and accurate analytical results that support City enforcement and monitoring requirements. Maintain all required and appropriate laboratory certifications and accreditations. Direct all laboratory quality assurance activities including Standard Operating Procedure (SOP) development, ensure the Laboratory Quality Assurance Manual is up to date and maintained to include current practices. Direct and coordinate laboratory data management activities, Laboratory Information Management System (LIMS), data management planning and strategic software and hardware planning and acquisition. Responsible for laboratory safety, health, and environmental control issues, including compliance with State and Federal laws relating to the Chemical Hygiene Plan, Occupation Health and Safety (OSHA/WISHA) regulations, Resource Conservation and Recovery Act (RCRA) hazardous waste and Ecology Dangerous waste disposal regulations. Manage the laboratory budget and monitor expenditures to result in a non-negative balance at the end of each biennium. Work with budget staff to set appropriate allotments. Approve laboratory staff schedules, leave use, training/travel requests, and purchasing requests. Analytical support of the NPDES Phase 1 Municipal Stormwater Permit and federal Consent Decree for the long-term monitoring of the Thea Foss Waterway Superfund Site. Develop staff to implement and to support the Division and Department programs and initiatives, especially focused on meeting Tacoma 2025 goals. Coordinate with other City work groups, divisions and departments. Make presentations to City Council, Committees, Governmental Partners and the Public. Participate in the development of the vision / strategic approach to support the Environmental Services Strategic Plan 2018-2025. Participate in the Division biennial budget process. Our Ideal Candidate will be a person who exemplifies the following traits: Strong personal motivation and drive - an energetic and committed self-starter. Excellent interpersonal communication skills. A dynamic leader who motivates others, with exceptional team building and performance leadership skills. A strategic thinker who knows how to paint a picture of the Department's vision and strategy and creates and sustains a climate where people are motivated to do their best to help the organization achieve its objectives. High-performing customer service and conflict management skill sets Interest in personal growth and development. Experience with enhancing diversity, equity and inclusion in the workplace. Other Responsibilities: Oversee the preparation of laboratory reports related to local, state, and federal regulatory compliance. Keep current with the latest technologies and management techniques, federal, state, and local rules, and regulations and laws related to wastewater and stormwater monitoring and analysis; Confer with other Environmental Services Assistant Division Managers to coordinate work efforts whenever necessary or desirable. Attend management and technical training seminars and workshops. Physical Requirements and Working Conditions: Office and laboratory environment, occasional travel to a variety of locations to conduct work and may be exposed to typical hazards encountered at such work sites. Subject to emergency calls during off-duty hours. WHY WORK FOR THE CITY? The City of Tacoma offers a generous program of employee benefits: Outstanding working conditions and an exceptional quality-of-life environment. Medical coverage for eligible employees, spouses and dependents, including children up to age 26. Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits. Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26. Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code. Personal time off. Paid holidays. A great pension plan. The Community Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim. Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. Tacoma boasts the state's highest density of art and history museums and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry. Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video! City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications MINIMUM EDUCATION AND EXPERIENCE Bachelor's degree in engineering, business or public administration or directly related field. AND Six years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME *Equivalency: 1 year of experience = 1 year of education LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter, or evidence of equivalent mobility. Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; prepare the annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at (253) 591.5400 by 4:00 pm of the closing date of the job announcement. This will allow us to assist you before the job announcement closes. Agency City of Tacoma Address Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone 253-591-5400 Website http://www.cityoftacoma.org The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Under the direction of the College of Health and Human Services Assistant Dean for Student Affairs, and in close collaboration with leadership in the School of Nursing, the Academic Advisor will provide high quality, accessible and consistent advising services to both lower and upper division undergraduate students, primarily in the School of Nursing. This will include students admitted via direct entry, upper-division transfer students, post-licensure RN-BSN and second baccalaureate students. The position facilitates the successful recruitment, admission, transition, retention, progression and graduation of students. Undergraduates include both traditional students admitted as first-time freshmen, as well as transfer students. The Academic Advisor is accountable for the advisement of prospective first-time freshmen and transfers, and continuing SDSU students on complex issues. The position provides advisement via individual counseling sessions, group sessions, and workshops; assists students in the development of education plans; helps students to acquire relevant information and support services; interprets and explains policies; assists with course selection; explains and clarifies educational goals; and develops academic programming in collaboration with various campus departments and entities. They are also responsible for mediating and resolving complex student issues and providing referrals to appropriate campus resources. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The College of Health and Human Services (CHHS) faculty, through advising, teaching, and supervising, offers students a balanced education of academic study, field placement, clinical experiences, and research opportunities. CHHS consists of the following schools: the School of Speech, Language, and Hearing Sciences, the School of Nursing, the School of Social Work, the School of Exercise and Nutritional Sciences, and the School of Public Health. The College of Health and Human Services is dedicated to preparing students to address the health and human service challenges of the 21st century. We are a community of allied health and service oriented professionals committed to the advancement of research, education, and practice to serve local, national, and global communities. We believe that all persons have an equal right to health and human services delivered by professional practitioners who are skilled in evaluation and treatment strategies appropriate for a diverse population. That delivery must take into account the essential equality of all human beings and acceptance of the interdependence of people. The College values diversity in research, faculty, staff, students, and course content including diversity in race, ethnicity, gender, sexual orientation, social class, national origin, levels of ability, age, gender identity and expression, religion, national origin, and generational status. We believe this contributes to a vital and enriched teaching, research, and learning environment. For more information regarding the College of Health and Human Services, click here . Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Key Qualifications Minimum of two years of experience as an academic advisor at a college or university is preferred. Master’s degree is preferred. Experience working with diverse student populations. Demonstrated experience presenting information to a group. Demonstrated experience analyzing data to determine trends related to retention and graduation rates. Experience providing outreach services to students, specifically first-generation college students. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,841 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,841 - $6,884 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 18, 2024. To receive full consideration, apply by April 17, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 05, 2024
Position Summary Under the direction of the College of Health and Human Services Assistant Dean for Student Affairs, and in close collaboration with leadership in the School of Nursing, the Academic Advisor will provide high quality, accessible and consistent advising services to both lower and upper division undergraduate students, primarily in the School of Nursing. This will include students admitted via direct entry, upper-division transfer students, post-licensure RN-BSN and second baccalaureate students. The position facilitates the successful recruitment, admission, transition, retention, progression and graduation of students. Undergraduates include both traditional students admitted as first-time freshmen, as well as transfer students. The Academic Advisor is accountable for the advisement of prospective first-time freshmen and transfers, and continuing SDSU students on complex issues. The position provides advisement via individual counseling sessions, group sessions, and workshops; assists students in the development of education plans; helps students to acquire relevant information and support services; interprets and explains policies; assists with course selection; explains and clarifies educational goals; and develops academic programming in collaboration with various campus departments and entities. They are also responsible for mediating and resolving complex student issues and providing referrals to appropriate campus resources. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The College of Health and Human Services (CHHS) faculty, through advising, teaching, and supervising, offers students a balanced education of academic study, field placement, clinical experiences, and research opportunities. CHHS consists of the following schools: the School of Speech, Language, and Hearing Sciences, the School of Nursing, the School of Social Work, the School of Exercise and Nutritional Sciences, and the School of Public Health. The College of Health and Human Services is dedicated to preparing students to address the health and human service challenges of the 21st century. We are a community of allied health and service oriented professionals committed to the advancement of research, education, and practice to serve local, national, and global communities. We believe that all persons have an equal right to health and human services delivered by professional practitioners who are skilled in evaluation and treatment strategies appropriate for a diverse population. That delivery must take into account the essential equality of all human beings and acceptance of the interdependence of people. The College values diversity in research, faculty, staff, students, and course content including diversity in race, ethnicity, gender, sexual orientation, social class, national origin, levels of ability, age, gender identity and expression, religion, national origin, and generational status. We believe this contributes to a vital and enriched teaching, research, and learning environment. For more information regarding the College of Health and Human Services, click here . Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Key Qualifications Minimum of two years of experience as an academic advisor at a college or university is preferred. Master’s degree is preferred. Experience working with diverse student populations. Demonstrated experience presenting information to a group. Demonstrated experience analyzing data to determine trends related to retention and graduation rates. Experience providing outreach services to students, specifically first-generation college students. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,841 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,841 - $6,884 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 18, 2024. To receive full consideration, apply by April 17, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Assistant Director of Academic Advising, College of Health and Human Development Classification Student Services Professional IV AutoReqId 538418 Department Undeclared and Academic Advising Sub-Division Student Success Salary Range Classification Range $6,019 - $8,585 per month (Hiring range depending on qualifications, not anticipated to exceed $6,019 - $6,615 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Undeclared and Academic Advising Center provides academic counseling to matriculated students with respect to the General Education Program and the policies/procedures associated with that program. The Academic Advising Center is the academic home department for undeclared students, providing services normally given through the student's declared major department. Additionally, the center provides programs and services to assist students in the selection of a major. We seek an exceptional individual to join our team as the Assistant Director of Academic Advising, College of Health and Human Development (Student Services Professional IV). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Reporting to the Assistant Vice President of Academic Advising, and in close collaboration with the associate dean for the College of Health and Human Development, the Assistant Director of Academic Advising, College of Health and Human Development at Cal State Fullerton (CSUF) uses critical student development theories and cutting-edge advising frameworks to develop and lead academic advising practices and programs for new and continuing students. They will develop relational advising models and coordinate equitable academic advising practices to increase student retention and success. Through an engaged and equity-driven, student-centered approach, the Assistant Director of Academic Advising, College of Health and Human Development empowers students in their ability to explore their educational opportunities and achieve academic success. The Assistant Director of Academic Advising, College of Health and Human Development will maintain a working knowledge of trends in academic advising, academic advising technologies, and changes in academic programs and transition requirements. Will utilize institutional data to work with academic leaders on enrollment, retention, and degree completion efforts. Additionally, the Assistant Director of Academic Advising, College of Health and Human Development will develop and coordinate projects and collaborate with campus partners in support of student success initiatives. Other duties as assigned. Diversity Statement A Diversity Statement is required below, please be sure to address the following as a minimum. Please add additional information as you see necessary and applicable: • What diversity means to you. • A description of your experiences with a diverse range of individuals. • A description of how issues of diversity have impacted you personally or professionally. Essential Qualifications Bachelor’s degree or equivalent in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution and four years of professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student service problems. A Master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience or a doctorate degree and the appropriate internship or clinical training in the relevant field may be substituted for two years of professional experience. General knowledge of the problems and methods of public administration, including organizational, personnel and fiscal management, advanced statistical and research methods; ability to plan, develop, coordinate, supervise and organize programs and activities; ability to interact with a diverse student population, faculty, staff and the public; ability to analyze complex situations accurately and adopt effective courses of action; ability to advise students individually and in groups on complex student-related matters; ability to complete assignments without detailed instructions; and ability to establish and maintain cooperative working relationships with a variety of individuals. Excellent verbal and written communication skills as well as the ability to acquire knowledge of the campus procedures and activities and the overall organization is required. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications • Master's degree from an accredited college or university in higher education leadership, college student development or a related field. • A minimum of five years of increasing advising, coordinator and/or leadership responsibilities, preferably in a university environment. • Demonstrated effectiveness and commitment to supporting first-generation college students, students of color, and other students historically marginalized in higher education. • Ability to establish and maintain effective and collaborative working relationships with students and employees at all levels throughout the institution. • Experience using learning management systems (e.g., canvas). • Experience with data analytics and technology tools as they relate to planning and data-driven program development and assessment. • Experience in leading the development of assessment practices for academic advising programs. • Strong understanding and experience in contributing to complex, dynamic academic advising and/or student success programs in contexts like Cal State Fullerton (CSUF). Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Advertised: Apr 25 2024 Pacific Daylight Time Applications close: May 23 2024 Pacific Daylight Time Closing Date/Time:
Apr 26, 2024
Job Title Assistant Director of Academic Advising, College of Health and Human Development Classification Student Services Professional IV AutoReqId 538418 Department Undeclared and Academic Advising Sub-Division Student Success Salary Range Classification Range $6,019 - $8,585 per month (Hiring range depending on qualifications, not anticipated to exceed $6,019 - $6,615 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Undeclared and Academic Advising Center provides academic counseling to matriculated students with respect to the General Education Program and the policies/procedures associated with that program. The Academic Advising Center is the academic home department for undeclared students, providing services normally given through the student's declared major department. Additionally, the center provides programs and services to assist students in the selection of a major. We seek an exceptional individual to join our team as the Assistant Director of Academic Advising, College of Health and Human Development (Student Services Professional IV). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Reporting to the Assistant Vice President of Academic Advising, and in close collaboration with the associate dean for the College of Health and Human Development, the Assistant Director of Academic Advising, College of Health and Human Development at Cal State Fullerton (CSUF) uses critical student development theories and cutting-edge advising frameworks to develop and lead academic advising practices and programs for new and continuing students. They will develop relational advising models and coordinate equitable academic advising practices to increase student retention and success. Through an engaged and equity-driven, student-centered approach, the Assistant Director of Academic Advising, College of Health and Human Development empowers students in their ability to explore their educational opportunities and achieve academic success. The Assistant Director of Academic Advising, College of Health and Human Development will maintain a working knowledge of trends in academic advising, academic advising technologies, and changes in academic programs and transition requirements. Will utilize institutional data to work with academic leaders on enrollment, retention, and degree completion efforts. Additionally, the Assistant Director of Academic Advising, College of Health and Human Development will develop and coordinate projects and collaborate with campus partners in support of student success initiatives. Other duties as assigned. Diversity Statement A Diversity Statement is required below, please be sure to address the following as a minimum. Please add additional information as you see necessary and applicable: • What diversity means to you. • A description of your experiences with a diverse range of individuals. • A description of how issues of diversity have impacted you personally or professionally. Essential Qualifications Bachelor’s degree or equivalent in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution and four years of professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student service problems. A Master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience or a doctorate degree and the appropriate internship or clinical training in the relevant field may be substituted for two years of professional experience. General knowledge of the problems and methods of public administration, including organizational, personnel and fiscal management, advanced statistical and research methods; ability to plan, develop, coordinate, supervise and organize programs and activities; ability to interact with a diverse student population, faculty, staff and the public; ability to analyze complex situations accurately and adopt effective courses of action; ability to advise students individually and in groups on complex student-related matters; ability to complete assignments without detailed instructions; and ability to establish and maintain cooperative working relationships with a variety of individuals. Excellent verbal and written communication skills as well as the ability to acquire knowledge of the campus procedures and activities and the overall organization is required. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications • Master's degree from an accredited college or university in higher education leadership, college student development or a related field. • A minimum of five years of increasing advising, coordinator and/or leadership responsibilities, preferably in a university environment. • Demonstrated effectiveness and commitment to supporting first-generation college students, students of color, and other students historically marginalized in higher education. • Ability to establish and maintain effective and collaborative working relationships with students and employees at all levels throughout the institution. • Experience using learning management systems (e.g., canvas). • Experience with data analytics and technology tools as they relate to planning and data-driven program development and assessment. • Experience in leading the development of assessment practices for academic advising programs. • Strong understanding and experience in contributing to complex, dynamic academic advising and/or student success programs in contexts like Cal State Fullerton (CSUF). Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Advertised: Apr 25 2024 Pacific Daylight Time Applications close: May 23 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Assistant Director for Continuing Students & Retention Administrator Level This position is an MPP Level I in the California State University Management Personnel Plan (MPP), reporting to the Associate Director of Residential Education & Leadership, Residential Life. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Residential Life Appointment Type At Will Time Base Full-Time Work Schedule Monday-Friday; 9:00am to 6:00pm, however is required to participate in the after-hours response rotation. Must maintain a flexible schedule that meets the needs of the department and San Francisco State University. As a member of the Residential Life Leadership team, the position is designated “essential personnel” and may be expected to respond to after-hours situation or emergencies and work some weekends and holidays. The position may be required from time to time to travel and represent the department to the public. Anticipated Hiring Range $6,096.00 - $6,916.00 Per Month ($73,152.00 - $82,992.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the Associate Director of Residential Education and Leadership, the Assistant Director of Residential Education and Continuing Student Retention performs duties to lead the Residential Education and Leadership team within the Residential Life Department, specifically in the Residential Communities that house continuing students. This position is tasked with the responsibility of visioning and leading the Residential communities that house all continuing, transfer, and non-traditional students. This includes but is not limited to Developing, implementing, and assessing residential curriculums that meet the needs of: Developing, implementing, and assessing residential curriculums that meet the needs of: Sophomore Year Experience Transfer Student Communities Continuing Student Living Learning Communities Continual collaboration and assistance with the Employee, Family Housing program Being the Residential Life representative on University Committees surrounding student retention, transfer students, and student career planning Leading Residential Life’s student leader recruitment, hiring, and training processes for compensated student leaders They assist in the oversight of programs and administrative processes that contribute to the functioning of Residential Life. As part of this, the position supports the Residential Community, which consists of 5 residential communities that house approximately 2,400 first year and 2,000 upper division residents. The Assistant Director’s central focus is to provide general guidance, direction, and oversight to the residential education staff, which is comprised of a variety of full-time and part-time staff and residential student leaders (Resident Assistants). The Assistant Director serves in the place of the Associate Director during absences, and may be involved in higher-level resident conduct as deemed necessary. The Assistant Director will independently perform highly complex professional student services including, but not limited to: reviewing complex individual, group or organizational problems; and developing and recommending courses of actions and implementing proposed solutions. The Assistant Director must utilize a combination of high-level analytical and interpersonal skills working on complex problems from the investigation and analysis stage through the solution and implementation stage The Assistant Director will participate in, oversee, assess, and make recommendations in regards to the following: Academic and Education Development Residential Curriculum Development Assessment Communication with families/guardians Community Development Counseling Crisis Management/Response Facility Management Leadership Development Living Learning Community Development Programming Recruitment and Selection Student Conduct Student Development Training In addition, the Assistant Director, in collaboration with the Director of Residential Life, will serve as a key figure in the oversight and administration of response to crisis and emergency situations, which also entails an on-call rotation. Essential Functions Specialist Functions Continuing Student Retention Initiatives: The incumbent will be the driving force behind Residential Life’s efforts in the retention of students beyond their second year at the university and the retention of transfer students. The incumbent will work directly with campus partners to create a comprehensive experience for students as they matriculate through the university, connecting them with resources and providing opportunities to assist students in graduating. Residential Curriculum Development - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing a comprehensive Residential Curriculum including the educational priority, learning goals, learning outcomes, education strategies and assessment methods. The incumbent will work directly with the Residential Curriculum Coordinator/or appropriate position to oversee in-hall curriculum efforts and be responsible for driving the development of curriculums specific to continuing, transfer, and non-traditional students. Supervision The incumbent serves as the direct supervisor and Appropriate Administrator to the Residential Education Area Coordinators and Specialist Coordinators (up to 10 Student Services Professional staff), and indirect supervisor to live-in professional and paraprofessional staff (up to 10 Head Residents and approximately 100 student assistants). All of these staff positions are primarily responsible for the day-to-day administration of the Residential Education and Leadership programs, as well as the health, safety and well-being of the residential community. The incumbent interfaces directly with students, parents and peers, under sensitive and sometimes complex situations. Management People Operations - Recruitment & Hiring, Onboarding/Separation, Payroll, Training, Process development, Employee Engagement, Performance Management, and Labor Relations. The incumbent will assist in HR management, risk management, and labor relations issues and actions involving University property and resources. The incumbent analyzes human resource matters in the department and proposes management positions on employment matters and practices that comport with HR policies, guidelines, and practices at the University and CSU levels. Assessment Initiatives - In collaboration with all management level positions, the incumbent will develop and take ownership of Student Learning Outcomes, program assessments, and resident engagement feedback including a yearly Resident survey. The incumbent will partner with professional staff to gather data from student staff and residents related to the employment and resident experience, respectively. The incumbent will generate criteria for an annual report in support of evidence-based decision-making. Academic Success - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing initiatives that enrich student success and graduation; and work with the Academic Initiatives Coordinator to provide advising and support for residential academic initiative implementation in the residential communities. Leadership Initiatives - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing initiatives centered on student leadership and student leadership organization development and growth. Project Management - Under general supervision, the incumbent will lead and develop student leader hiring, training, and development processes and programs; and lead/direct other staff members in the execution of all training, development, and selection for student leaders. After Hours Response The Assistant Director is required to live-on campus and participate in the after-hours response rotation providing consult, advice, and direction to the primary professional team member on duty. They must maintain a flexible schedule to meet the needs of the department and San Francisco State University. As a member of the Residential Life Leadership team, the position is designated “essential personnel” and may be expected to respond to after-hours situation or emergencies and work some weekends and holidays. The position may be required from time to time to travel and represent the department to the public. Professional Behavior Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User Friendly Principles. Promotes and ensures the application of human resources professional responsibilities and ethical standards. Other Duties as Assigned Qualifications A Master’s Degree in higher education, student affairs, human services or a related field, and five years of increasingly responsible administrative, Residential Life experience, including supervision of professional staff. Ability to carry out complex assignments without detailed instructions; strong organizational skills and the ability to plan, coordinate, and initiate actions necessary to implement administrative, group decisions or recommendations. Ability to make independent decisions; exercise sound judgment; communicate ideas effectively in both written and verbal formats and with a diverse student, faculty, staff and community is essential. The Assistant Director must be able to provide comprehensive advisement to staff and department leadership; liaise with central Human Resources and campus partners; and identify problems and implement solutions where guidelines and precedents do not exist. The Assistant Director must have the ability to reason logically, analyze, and define organizational and operating problems and implement appropriate responses. Demonstrated ability and ongoing support for creating environments of social justice, equity and inclusion. Develop and implement socially-just policies that promote the development of inclusive, safe, and accessible living environments. The Assistant Director must be able to work effectively with a variety of individuals and should have special strengths and experience in organizational and employee development, project management, and supervision/management of employees. Strong administrative and organizational skills (including the ability to effectively utilize computer hardware and software tools such as Microsoft Word, Excel, Outlook, Access, and PeopleSoft). At least three years of live-in experience through a Residential Life/Housing program. Certificates: Mental Health First Aid Certificate to be completed within the first year of employment. Desired Previous experience in mid-level position if possible. Ability to quickly and accurately develop, retain, interpret and apply comprehensive knowledge about the CSU and SF State policies and procedures, Title 5 of the California Education Code, and the Housing License Agreement. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Apr 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 24, 2024
Working Title Assistant Director for Continuing Students & Retention Administrator Level This position is an MPP Level I in the California State University Management Personnel Plan (MPP), reporting to the Associate Director of Residential Education & Leadership, Residential Life. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Residential Life Appointment Type At Will Time Base Full-Time Work Schedule Monday-Friday; 9:00am to 6:00pm, however is required to participate in the after-hours response rotation. Must maintain a flexible schedule that meets the needs of the department and San Francisco State University. As a member of the Residential Life Leadership team, the position is designated “essential personnel” and may be expected to respond to after-hours situation or emergencies and work some weekends and holidays. The position may be required from time to time to travel and represent the department to the public. Anticipated Hiring Range $6,096.00 - $6,916.00 Per Month ($73,152.00 - $82,992.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the Associate Director of Residential Education and Leadership, the Assistant Director of Residential Education and Continuing Student Retention performs duties to lead the Residential Education and Leadership team within the Residential Life Department, specifically in the Residential Communities that house continuing students. This position is tasked with the responsibility of visioning and leading the Residential communities that house all continuing, transfer, and non-traditional students. This includes but is not limited to Developing, implementing, and assessing residential curriculums that meet the needs of: Developing, implementing, and assessing residential curriculums that meet the needs of: Sophomore Year Experience Transfer Student Communities Continuing Student Living Learning Communities Continual collaboration and assistance with the Employee, Family Housing program Being the Residential Life representative on University Committees surrounding student retention, transfer students, and student career planning Leading Residential Life’s student leader recruitment, hiring, and training processes for compensated student leaders They assist in the oversight of programs and administrative processes that contribute to the functioning of Residential Life. As part of this, the position supports the Residential Community, which consists of 5 residential communities that house approximately 2,400 first year and 2,000 upper division residents. The Assistant Director’s central focus is to provide general guidance, direction, and oversight to the residential education staff, which is comprised of a variety of full-time and part-time staff and residential student leaders (Resident Assistants). The Assistant Director serves in the place of the Associate Director during absences, and may be involved in higher-level resident conduct as deemed necessary. The Assistant Director will independently perform highly complex professional student services including, but not limited to: reviewing complex individual, group or organizational problems; and developing and recommending courses of actions and implementing proposed solutions. The Assistant Director must utilize a combination of high-level analytical and interpersonal skills working on complex problems from the investigation and analysis stage through the solution and implementation stage The Assistant Director will participate in, oversee, assess, and make recommendations in regards to the following: Academic and Education Development Residential Curriculum Development Assessment Communication with families/guardians Community Development Counseling Crisis Management/Response Facility Management Leadership Development Living Learning Community Development Programming Recruitment and Selection Student Conduct Student Development Training In addition, the Assistant Director, in collaboration with the Director of Residential Life, will serve as a key figure in the oversight and administration of response to crisis and emergency situations, which also entails an on-call rotation. Essential Functions Specialist Functions Continuing Student Retention Initiatives: The incumbent will be the driving force behind Residential Life’s efforts in the retention of students beyond their second year at the university and the retention of transfer students. The incumbent will work directly with campus partners to create a comprehensive experience for students as they matriculate through the university, connecting them with resources and providing opportunities to assist students in graduating. Residential Curriculum Development - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing a comprehensive Residential Curriculum including the educational priority, learning goals, learning outcomes, education strategies and assessment methods. The incumbent will work directly with the Residential Curriculum Coordinator/or appropriate position to oversee in-hall curriculum efforts and be responsible for driving the development of curriculums specific to continuing, transfer, and non-traditional students. Supervision The incumbent serves as the direct supervisor and Appropriate Administrator to the Residential Education Area Coordinators and Specialist Coordinators (up to 10 Student Services Professional staff), and indirect supervisor to live-in professional and paraprofessional staff (up to 10 Head Residents and approximately 100 student assistants). All of these staff positions are primarily responsible for the day-to-day administration of the Residential Education and Leadership programs, as well as the health, safety and well-being of the residential community. The incumbent interfaces directly with students, parents and peers, under sensitive and sometimes complex situations. Management People Operations - Recruitment & Hiring, Onboarding/Separation, Payroll, Training, Process development, Employee Engagement, Performance Management, and Labor Relations. The incumbent will assist in HR management, risk management, and labor relations issues and actions involving University property and resources. The incumbent analyzes human resource matters in the department and proposes management positions on employment matters and practices that comport with HR policies, guidelines, and practices at the University and CSU levels. Assessment Initiatives - In collaboration with all management level positions, the incumbent will develop and take ownership of Student Learning Outcomes, program assessments, and resident engagement feedback including a yearly Resident survey. The incumbent will partner with professional staff to gather data from student staff and residents related to the employment and resident experience, respectively. The incumbent will generate criteria for an annual report in support of evidence-based decision-making. Academic Success - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing initiatives that enrich student success and graduation; and work with the Academic Initiatives Coordinator to provide advising and support for residential academic initiative implementation in the residential communities. Leadership Initiatives - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing initiatives centered on student leadership and student leadership organization development and growth. Project Management - Under general supervision, the incumbent will lead and develop student leader hiring, training, and development processes and programs; and lead/direct other staff members in the execution of all training, development, and selection for student leaders. After Hours Response The Assistant Director is required to live-on campus and participate in the after-hours response rotation providing consult, advice, and direction to the primary professional team member on duty. They must maintain a flexible schedule to meet the needs of the department and San Francisco State University. As a member of the Residential Life Leadership team, the position is designated “essential personnel” and may be expected to respond to after-hours situation or emergencies and work some weekends and holidays. The position may be required from time to time to travel and represent the department to the public. Professional Behavior Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User Friendly Principles. Promotes and ensures the application of human resources professional responsibilities and ethical standards. Other Duties as Assigned Qualifications A Master’s Degree in higher education, student affairs, human services or a related field, and five years of increasingly responsible administrative, Residential Life experience, including supervision of professional staff. Ability to carry out complex assignments without detailed instructions; strong organizational skills and the ability to plan, coordinate, and initiate actions necessary to implement administrative, group decisions or recommendations. Ability to make independent decisions; exercise sound judgment; communicate ideas effectively in both written and verbal formats and with a diverse student, faculty, staff and community is essential. The Assistant Director must be able to provide comprehensive advisement to staff and department leadership; liaise with central Human Resources and campus partners; and identify problems and implement solutions where guidelines and precedents do not exist. The Assistant Director must have the ability to reason logically, analyze, and define organizational and operating problems and implement appropriate responses. Demonstrated ability and ongoing support for creating environments of social justice, equity and inclusion. Develop and implement socially-just policies that promote the development of inclusive, safe, and accessible living environments. The Assistant Director must be able to work effectively with a variety of individuals and should have special strengths and experience in organizational and employee development, project management, and supervision/management of employees. Strong administrative and organizational skills (including the ability to effectively utilize computer hardware and software tools such as Microsoft Word, Excel, Outlook, Access, and PeopleSoft). At least three years of live-in experience through a Residential Life/Housing program. Certificates: Mental Health First Aid Certificate to be completed within the first year of employment. Desired Previous experience in mid-level position if possible. Ability to quickly and accurately develop, retain, interpret and apply comprehensive knowledge about the CSU and SF State policies and procedures, Title 5 of the California Education Code, and the Housing License Agreement. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Apr 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF OAKLAND, CA
Oakland, California, United States
The Position ***Continuous Recruitment*** Recruitment may close at any time Interested candidates are encouraged to apply immediately The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland? The City of Oakland is recruiting to fill multiple Assistant Engineer II (Office) vacancies in Oakland Public Works (OPW), Department of Transportation (OakDOT), and Planning and Building Department (PBD). The following section describes the various teams and their functions within the City. Candidates may be referred to interview with one or more teams that have a vacancy as part of the continuous eligibility list. Department of Public Works Wastewater Engineering Management Division: Oakland Public Works owns and operates over 934 miles of sewer mains, ranging from 6 inches to over 66 inches in diameter, 28,500 sewer structures, and 11 pump stations. Most of the system is more than 50 years old, and some parts are as old as 100 years. The Wastewater Engineering Management Division includes engineering planning, design of the City's public sanitary sewer system through its Capital Improvement Program, implementation, oversight of the 2014 EPA Consent Decree for sanitary sewer overflows, and management of the Private Sewer Lateral Permit Program. An Assistant Engineer I will work with engineers, sewer maintenance staff, and construction inspectors to ensure regulatory compliance and permit code compliance are met. Watershed and Stormwater Management Division (WSMD): Oakland has a large and complex watershed and storm drainage network that includes over 40 miles of open creek channel, approximately 400 miles of storm drainpipes and culverts, 18,000 structures, 11 pump stations, and a growing number of green stormwater infrastructure (GSI) features and full trash capture devices. Many of the storm drainage assets are over 80 years old and are reaching the end of their serviceable life. The Watershed and Stormwater Management Division (WSMD) manages projects and programs involving, but not limited to, storm drainage rehabilitation and replacement, hydrology, hydraulics, erosion and sediment control, stream restoration, stormwater BMPs, GSI, and NPDES stormwater permit requirements. An Assistant Engineer I will work with professional staff, engineers, storm drainage maintenance staff, and construction inspectors to deliver capital projects. Additionally, this position provides technical support to both City maintenance staff and the City Attorney’s office related to various stormwater and drainage issues. Construction Management Division: Construction Management in Public Works provides construction management and inspection services for capital improvement projects for both the Public Works and Department of Transportation departments. The types of projects are street improvements, sanitary sewer and storm drain improvements, renovation and new construction of city-owned buildings (including earthquake-damaged buildings, fire stations, libraries, parking facilities, and park and recreation facilities), new traffic signals, and streetlights. An Assistant Engineer I will work with the Civil Engineer during the construction of these capital improvement projects as they monitor the construction budget and schedule, conduct daily field inspections to monitor work activities in progress, negotiate and execute contract changes, review and approve contract payment for completed work, and serve as the project liaison with the Contractor, other City divisions, and outside agencies. Department of Transportation (OakDOT) The Oakland Department of Transportation's (OakDOT) mission is to envision, plan, build, operate, and maintain a transportation system for the City of Oakland and assure safe, equitable, and sustainable access and mobility for residents, businesses, and visitors. OakDOT is committed to designing traffic and transportation solutions that work to meet the needs of all Oaklanders and reduce existing inequities. OakDOT staff apply strong engineering, planning, policy, and implementation expertise to advance mobility, accessibility, equity, safety, and sustainability in our transportation system. As Assistant Engineer I will contribute towards the City’s Bike & Ped masterplan, City’s paving plan, and creating a comprehensive multimodal corridor for transportation (bike lanes, vehicles, pedestrian/walking, buses) in the City. Additionally, this position will work on projects in Downtown Oakland, Jack London, around Lake Merritt, and areas near BART stations implementing traffic calming measures and innovative bike lanes and bus boarding islands. Planning and Building Department Building and Infrastructure Plan Check Division: Oakland has experienced a development boom as active construction continues throughout its communities. With over 220,000 buildings under the City’s jurisdiction, the Planning and Building Department maintains the public health and safety of buildings and private infrastructure by ensuring adherence to pertinent codes, ordinances, and regulations. We welcome bright and talented engineers seeking a dynamic and rewarding work environment. In this dynamic environment, an Assistant Engineer I in the Planning and Building Department assists Architects, Engineers, Contractors, and the community with their development projects. An Assistant Engineer will review plans, specifications, and supporting documentation associated with building permit applications for conformance to model building codes and regulations. Additionally, this position interacts and coordinates with several departments throughout the City including the Planning Bureau, Fire Prevention Bureau, Department of Transportation, Public Works, Housing and Community Development, and City Administration. * Click on the link below to see a video on what it's like to work for the City of Oakland! * Working for the City of Oakland We are looking for someone who is: A Team Player: You will be expected to work with others on your team for design decisions using everyone’s best engineering judgment. You will also be expected to collaborate with other teams in plan review and field issues in construction. Creative: You will be expected to find innovative and equitable solutions to challenging and technical problems. Eager to Learn: You will practice Engineering, which will take a substantial amount of time and effort to master. A Strong Communicator: You will engage with individuals and organizations within the community. You will also be expected to write clearly when communicating with various stakeholders and local agencies. Organized: You will be expected to ensure that everyone involved complies with project plans for a consistent and accurate outcome. What you will typically be responsible for: In the Planning and Building Department, you will be reviewing small residential development projects to ensure conformance with Building Codes and assist the public by answering questions about the Building Code. In OakDOT, you will be supporting Civil Engineers and Assistant Engineers II with street improvement projects including putting together plans, specifications, and estimate packages, reviewing plans from consultants, and providing construction support when projects are in construction. For some positions, you will be working on in-house design projects producing sheets for demo, civil, striping, electrical, and landscaping plans. In the Public Works Watershed and Wastewater Division, you will be assisting Civil Engineers and Assistant Engineers II with designing infrastructure rehabilitation projects and assisting oversight of their construction. In the Public Works Construction Management Division, you will be providing quality control and contract oversight for contractors hired by the City to perform construction work on simple infrastructure projects. Read the complete job description by clicking here . A few reasons you might love this job: You will have the opportunity to deliver projects, programs, and services that contribute to creating a city where diversity is maintained, racial disparities have been eliminated, and racial equity has been achieved. You will have the opportunity to design projects and see them through construction. You will also learn standards and codes in design, field issues, and how to address them in construction. This is a great place to learn and grow as an engineer! You will work in an environment where you are actively encouraged to obtain licensure, certifications, and education to grow as a professional within the organization. You will have the flexibility to work from home and have an alternative work schedule. A few challenges you might face in this job: Engineering codes standard operating procedures, and City-specific ordinances will take time to learn and understand. You may need to engage with members of the public who are frustrated due to long permit processing times or who are impacted by construction processes. Competencies Required: Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Attention to Detail: Focusing on the details of work content, work steps, and final work products Adaptability: Responding positively to change and modifying behavior as the situation requires Using Technology: Working with electronic hardware and software application Writing: Communicating effectively in writing Informing: Proactively obtaining and sharing information Critical Thinking: Analytically and logically evaluating information, propositions, and claims Mathematical Facility: Performing computations and solving mathematical problems Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Customer Focus: Attending to the needs and expectations of customers Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things Flexible Staffing: This classification has been designated for flexible staffing. Incumbents in the Assistant Engineer I classification may be eligible to advance without formal examination to the Assistant Engineer II classification in accordance with established City flexible staffing policies and procedures. This recruitment may close without notice once a sufficient number of applications have been received. Minimum Requirements for Application This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City and Port of Oakland employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications. Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable: Education : A Bachelor's degree in Civil Engineering from a college or university accredited by the Accreditation Board of Engineering and Technology . OR A degree in civil engineering from a non-accredited college and possession of an Engineer-in-Training (EIT) certificate . Experience : None required. License or Certificate / Other Requirements: Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost-effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver’s License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Desirable Qualifications: Engineer-in-Training (EIT) certificate (If your bachelor’s degree is not accredited by the Accreditation Board of Engineering and Technology, an EIT certificate is required). Knowledge of engineering codes and manuals (e.g. Building Code, Manual of Uniform Traffic Control Devices, Green Book). Knowledge of technical aspects of engineering, financial costs, and safety concerns. Supplemental Information The Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. For this recruitment, all qualified applicants will be sent a writing exercise , w hich will then be evaluated and rated by subject matter experts . The tentative date that the writing exercise will be sent to based on the schedule below: Tentative Schedule: Applications Submitted During the Below Timeframe: Writing Exercise Sent to Qualified Candidates: May 1 - June 30, 2024 Week of July 8, 2024 July 1 - August 31, 2024 Week of September 9, 2024 September 1 - October 31, 2024 Week of November 11, 2024 November 1 - December 31, 2024 Week of January 13, 2025 Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. What’s in it for you? Work/Life Balance: 37.5 hour work weeks and a flexible/hybrid remote schedule 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alanna Butler, Assistant Human Resource Analyst at abutler@oaklandca.gov . The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements
May 02, 2024
Full Time
The Position ***Continuous Recruitment*** Recruitment may close at any time Interested candidates are encouraged to apply immediately The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland? The City of Oakland is recruiting to fill multiple Assistant Engineer II (Office) vacancies in Oakland Public Works (OPW), Department of Transportation (OakDOT), and Planning and Building Department (PBD). The following section describes the various teams and their functions within the City. Candidates may be referred to interview with one or more teams that have a vacancy as part of the continuous eligibility list. Department of Public Works Wastewater Engineering Management Division: Oakland Public Works owns and operates over 934 miles of sewer mains, ranging from 6 inches to over 66 inches in diameter, 28,500 sewer structures, and 11 pump stations. Most of the system is more than 50 years old, and some parts are as old as 100 years. The Wastewater Engineering Management Division includes engineering planning, design of the City's public sanitary sewer system through its Capital Improvement Program, implementation, oversight of the 2014 EPA Consent Decree for sanitary sewer overflows, and management of the Private Sewer Lateral Permit Program. An Assistant Engineer I will work with engineers, sewer maintenance staff, and construction inspectors to ensure regulatory compliance and permit code compliance are met. Watershed and Stormwater Management Division (WSMD): Oakland has a large and complex watershed and storm drainage network that includes over 40 miles of open creek channel, approximately 400 miles of storm drainpipes and culverts, 18,000 structures, 11 pump stations, and a growing number of green stormwater infrastructure (GSI) features and full trash capture devices. Many of the storm drainage assets are over 80 years old and are reaching the end of their serviceable life. The Watershed and Stormwater Management Division (WSMD) manages projects and programs involving, but not limited to, storm drainage rehabilitation and replacement, hydrology, hydraulics, erosion and sediment control, stream restoration, stormwater BMPs, GSI, and NPDES stormwater permit requirements. An Assistant Engineer I will work with professional staff, engineers, storm drainage maintenance staff, and construction inspectors to deliver capital projects. Additionally, this position provides technical support to both City maintenance staff and the City Attorney’s office related to various stormwater and drainage issues. Construction Management Division: Construction Management in Public Works provides construction management and inspection services for capital improvement projects for both the Public Works and Department of Transportation departments. The types of projects are street improvements, sanitary sewer and storm drain improvements, renovation and new construction of city-owned buildings (including earthquake-damaged buildings, fire stations, libraries, parking facilities, and park and recreation facilities), new traffic signals, and streetlights. An Assistant Engineer I will work with the Civil Engineer during the construction of these capital improvement projects as they monitor the construction budget and schedule, conduct daily field inspections to monitor work activities in progress, negotiate and execute contract changes, review and approve contract payment for completed work, and serve as the project liaison with the Contractor, other City divisions, and outside agencies. Department of Transportation (OakDOT) The Oakland Department of Transportation's (OakDOT) mission is to envision, plan, build, operate, and maintain a transportation system for the City of Oakland and assure safe, equitable, and sustainable access and mobility for residents, businesses, and visitors. OakDOT is committed to designing traffic and transportation solutions that work to meet the needs of all Oaklanders and reduce existing inequities. OakDOT staff apply strong engineering, planning, policy, and implementation expertise to advance mobility, accessibility, equity, safety, and sustainability in our transportation system. As Assistant Engineer I will contribute towards the City’s Bike & Ped masterplan, City’s paving plan, and creating a comprehensive multimodal corridor for transportation (bike lanes, vehicles, pedestrian/walking, buses) in the City. Additionally, this position will work on projects in Downtown Oakland, Jack London, around Lake Merritt, and areas near BART stations implementing traffic calming measures and innovative bike lanes and bus boarding islands. Planning and Building Department Building and Infrastructure Plan Check Division: Oakland has experienced a development boom as active construction continues throughout its communities. With over 220,000 buildings under the City’s jurisdiction, the Planning and Building Department maintains the public health and safety of buildings and private infrastructure by ensuring adherence to pertinent codes, ordinances, and regulations. We welcome bright and talented engineers seeking a dynamic and rewarding work environment. In this dynamic environment, an Assistant Engineer I in the Planning and Building Department assists Architects, Engineers, Contractors, and the community with their development projects. An Assistant Engineer will review plans, specifications, and supporting documentation associated with building permit applications for conformance to model building codes and regulations. Additionally, this position interacts and coordinates with several departments throughout the City including the Planning Bureau, Fire Prevention Bureau, Department of Transportation, Public Works, Housing and Community Development, and City Administration. * Click on the link below to see a video on what it's like to work for the City of Oakland! * Working for the City of Oakland We are looking for someone who is: A Team Player: You will be expected to work with others on your team for design decisions using everyone’s best engineering judgment. You will also be expected to collaborate with other teams in plan review and field issues in construction. Creative: You will be expected to find innovative and equitable solutions to challenging and technical problems. Eager to Learn: You will practice Engineering, which will take a substantial amount of time and effort to master. A Strong Communicator: You will engage with individuals and organizations within the community. You will also be expected to write clearly when communicating with various stakeholders and local agencies. Organized: You will be expected to ensure that everyone involved complies with project plans for a consistent and accurate outcome. What you will typically be responsible for: In the Planning and Building Department, you will be reviewing small residential development projects to ensure conformance with Building Codes and assist the public by answering questions about the Building Code. In OakDOT, you will be supporting Civil Engineers and Assistant Engineers II with street improvement projects including putting together plans, specifications, and estimate packages, reviewing plans from consultants, and providing construction support when projects are in construction. For some positions, you will be working on in-house design projects producing sheets for demo, civil, striping, electrical, and landscaping plans. In the Public Works Watershed and Wastewater Division, you will be assisting Civil Engineers and Assistant Engineers II with designing infrastructure rehabilitation projects and assisting oversight of their construction. In the Public Works Construction Management Division, you will be providing quality control and contract oversight for contractors hired by the City to perform construction work on simple infrastructure projects. Read the complete job description by clicking here . A few reasons you might love this job: You will have the opportunity to deliver projects, programs, and services that contribute to creating a city where diversity is maintained, racial disparities have been eliminated, and racial equity has been achieved. You will have the opportunity to design projects and see them through construction. You will also learn standards and codes in design, field issues, and how to address them in construction. This is a great place to learn and grow as an engineer! You will work in an environment where you are actively encouraged to obtain licensure, certifications, and education to grow as a professional within the organization. You will have the flexibility to work from home and have an alternative work schedule. A few challenges you might face in this job: Engineering codes standard operating procedures, and City-specific ordinances will take time to learn and understand. You may need to engage with members of the public who are frustrated due to long permit processing times or who are impacted by construction processes. Competencies Required: Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Attention to Detail: Focusing on the details of work content, work steps, and final work products Adaptability: Responding positively to change and modifying behavior as the situation requires Using Technology: Working with electronic hardware and software application Writing: Communicating effectively in writing Informing: Proactively obtaining and sharing information Critical Thinking: Analytically and logically evaluating information, propositions, and claims Mathematical Facility: Performing computations and solving mathematical problems Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Customer Focus: Attending to the needs and expectations of customers Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things Flexible Staffing: This classification has been designated for flexible staffing. Incumbents in the Assistant Engineer I classification may be eligible to advance without formal examination to the Assistant Engineer II classification in accordance with established City flexible staffing policies and procedures. This recruitment may close without notice once a sufficient number of applications have been received. Minimum Requirements for Application This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City and Port of Oakland employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications. Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable: Education : A Bachelor's degree in Civil Engineering from a college or university accredited by the Accreditation Board of Engineering and Technology . OR A degree in civil engineering from a non-accredited college and possession of an Engineer-in-Training (EIT) certificate . Experience : None required. License or Certificate / Other Requirements: Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost-effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver’s License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Desirable Qualifications: Engineer-in-Training (EIT) certificate (If your bachelor’s degree is not accredited by the Accreditation Board of Engineering and Technology, an EIT certificate is required). Knowledge of engineering codes and manuals (e.g. Building Code, Manual of Uniform Traffic Control Devices, Green Book). Knowledge of technical aspects of engineering, financial costs, and safety concerns. Supplemental Information The Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. For this recruitment, all qualified applicants will be sent a writing exercise , w hich will then be evaluated and rated by subject matter experts . The tentative date that the writing exercise will be sent to based on the schedule below: Tentative Schedule: Applications Submitted During the Below Timeframe: Writing Exercise Sent to Qualified Candidates: May 1 - June 30, 2024 Week of July 8, 2024 July 1 - August 31, 2024 Week of September 9, 2024 September 1 - October 31, 2024 Week of November 11, 2024 November 1 - December 31, 2024 Week of January 13, 2025 Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. What’s in it for you? Work/Life Balance: 37.5 hour work weeks and a flexible/hybrid remote schedule 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alanna Butler, Assistant Human Resource Analyst at abutler@oaklandca.gov . The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements
CITY OF OAKLAND, CA
Oakland, California, United States
The Position ***Continuous Recruitment*** Recruitment may close at any time Interested candidates are encouraged to apply immediately The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland? The City of Oakland is recruiting to fill multiple Assistant Engineer II (Office) vacancies in Oakland Public Works (OPW), Department of Transportation (OakDOT), and Planning and Building Department (PBD). The following section describes the various teams and their functions within the City. Candidates may be referred to interview with one or more teams that have a vacancy as part of the continuous eligibility list. Department of Public Works Wastewater Engineering Management Division: Oakland Public Works owns and operates over 934 miles of sewer mains, ranging from 6 inches to over 66 inches in diameter, 28,500 sewer structures, and 11 pump stations. Most of the system is more than 50 years old, and some parts are as old as 100 years. The Wastewater Engineering Management Division includes engineering planning, design of the City's public sanitary sewer system through its Capital Improvement Program, implementation, oversight of the 2014 EPA Consent Decree for sanitary sewer overflows, and management of the Private Sewer Lateral Permit Program. An Assistant Engineer I will work with engineers, sewer maintenance staff, and construction inspectors to ensure regulatory compliance and permit code compliance are met. Watershed and Stormwater Management Division (WSMD): Oakland has a large and complex watershed and storm drainage network that includes over 40 miles of open creek channel, approximately 400 miles of storm drainpipes and culverts, 18,000 structures, 11 pump stations, and a growing number of green stormwater infrastructure (GSI) features and full trash capture devices. Many of the storm drainage assets are over 80 years old and are reaching the end of their serviceable life. The Watershed and Stormwater Management Division (WSMD) manages projects and programs involving, but not limited to, storm drainage rehabilitation and replacement, hydrology, hydraulics, erosion and sediment control, stream restoration, stormwater BMPs, GSI, and NPDES stormwater permit requirements. An Assistant Engineer I will work with professional staff, engineers, storm drainage maintenance staff, and construction inspectors to deliver capital projects. Additionally, this position provides technical support to both City maintenance staff and the City Attorney’s office related to various stormwater and drainage issues. Construction Management Division: Construction Management in Public Works provides construction management and inspection services for capital improvement projects for both the Public Works and Department of Transportation departments. The types of projects are street improvements, sanitary sewer and storm drain improvements, renovation and new construction of city-owned buildings (including earthquake-damaged buildings, fire stations, libraries, parking facilities, and park and recreation facilities), new traffic signals, and streetlights. An Assistant Engineer I will work with the Civil Engineer during the construction of these capital improvement projects as they monitor the construction budget and schedule, conduct daily field inspections to monitor work activities in progress, negotiate and execute contract changes, review and approve contract payment for completed work, and serve as the project liaison with the Contractor, other City divisions, and outside agencies. Department of Transportation (OakDOT) The Oakland Department of Transportation's (OakDOT) mission is to envision, plan, build, operate, and maintain a transportation system for the City of Oakland and assure safe, equitable, and sustainable access and mobility for residents, businesses, and visitors. OakDOT is committed to designing traffic and transportation solutions that work to meet the needs of all Oaklanders and reduce existing inequities. OakDOT staff apply strong engineering, planning, policy, and implementation expertise to advance mobility, accessibility, equity, safety, and sustainability in our transportation system. As Assistant Engineer I, you will contribute towards the City’s Bike & Ped masterplan, City’s paving plan, and creating a comprehensive multimodal corridor for transportation (bike lanes, vehicles, pedestrian/walking, buses) in the City. Additionally, this position will work on projects in Downtown Oakland, Jack London, around Lake Merritt, and areas near BART stations implementing traffic calming measures and innovative bike lanes and bus boarding islands. Planning and Building Department Building and Infrastructure Plan Check Division: Oakland has experienced a development boom as active construction continues throughout its communities. With over 220,000 buildings under the City’s jurisdiction, the Planning and Building Department maintains the public health and safety of buildings and private infrastructure by ensuring adherence to pertinent codes, ordinances, and regulations. We welcome bright and talented engineers seeking a dynamic and rewarding work environment. In this dynamic environment, an Assistant Engineer I in the Planning and Building Department assists Architects, Engineers, Contractors, and the community with their development projects. An Assistant Engineer will review plans, specifications, and supporting documentation associated with building permit applications for conformance to model building codes and regulations. Additionally, this position interacts and coordinates with several departments throughout the City including the Planning Bureau, Fire Prevention Bureau, Department of Transportation, Public Works, Housing and Community Development, and City Administration. * Click on the link below to see a video on what it's like to work for the City of Oakland! * Working for the City of Oakland We are looking for someone who is: Detail-oriented: You will be expected to apply City, state, and national standards in all of our projects. A Team Player: You will be expected to work with others on your team for design decisions using everyone’s best engineering judgment. You will also be expected to collaborate with other teams in plan review and field issues in construction. Creative: You will be expected to find innovative and equitable solutions to challenging and technical problems. A Strong Communicator: You will engage with individuals and organizations within the community. You will also be expected to write clearly when communicating with various stakeholders and local agencies. Organized: You will be expected to ensure that everyone involved complies with project plans for a consistent and accurate outcome. What you will typically be responsible for: Reviewing small residential projects to ensure conformance with the model building codes. Assisting the public with answering building code questions. Supporting the Civil Engineer or Project Manager in street improvement projects including putting together Plans, Specifications, and Estimates (PS&E) packages, reviewing plans from consultants, and providing construction support when projects are in construction. Leading AutoCAD efforts for in-house design projects producing sheets for demo, civil, striping, electrical, and landscaping plans. In Public Works Watershed and Wastewater Divisions, you will be assisting Civil Engineers and other Assistant Engineers II in designing infrastructure rehabilitation projects and assisting oversight of their construction. In the Public Works Construction Management Division, you will be providing quality control and contracting oversight for contractors hired by the City to perform construction work on simple infrastructure projects. Read the complete job description by clicking here . A few reasons you might love this job: You will have the opportunity to deliver projects, programs, and services that contribute to creating a city where diversity is maintained, racial disparities have been eliminated, and racial equity has been achieved. You will have the opportunity to design projects and see them through construction, learn standards and codes in design, field issues, and how to address them in construction. This is a great place to learn and grow as an engineer! You will have the flexibility to work from home and have an alternative work schedule. A few challenges you might face in this job: You will need to assess and understand the needs of citizens, businesses, stakeholders, partner agencies, and the community to determine an outcome. You will work with Capital projects with various funding sources that present challenges with accelerated deadlines and delivery requirements. It takes time to learn City procedures needed to advance work, but your team will be there to guide and train you. Competencies Required: Professional & Technical Expertise: Applying technical subject matter expertise to the job Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Adaptability: Responding positively to change and modifying behavior as the situation requires Critical Thinking: Analytically and logically evaluating information, propositions, and claims Attention to Detail: Focusing on the details of work content, work steps, and final work products Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Using Technology: Working with electronic hardware and software applications Mathematical Facility: Performing computations and solving mathematical problems Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results. Fact Finding: Obtaining facts and data pertaining to an issue or question Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things Writing: Communicating effectively in writing Customer Focus: Attending to the needs and expectations of customers Informing: Proactively obtaining and sharing information Design Sense: Creating work products that are functional, intuitive, and aesthetically pleasing Flexible Staffing: This classification has been designated for flexible staffing. Incumbents in the Assistant Engineer I classification may be eligible to advance without formal examination to the Assistant Engineer II classification in accordance with established City flexible staffing policies and procedures. This recruitment may close without notice once a sufficient number of applications have been received. Minimum Requirements for Application This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City and Port of Oakland employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications. Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable: Education : A Bachelor's degree in Civil Engineering from a college or university. A Master's degree in a civil engineering-related discipline may be substituted for one (1) year of experience. Experience : Two (2) years of civil engineering experience. License or Certificate / Other Requirements: Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost-effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver’s License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Possession of a valid Engineer-in-Training (EIT) certificate. Desirable Qualifications: Knowledge of engineering codes and manuals (e.g. Building Code, Manual of Uniform Traffic Control Devices, Green Book). Knowledge of technical aspects of engineering, financial costs, and safety concerns. Supplemental Information The Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. For this recruitment, all qualified applicants will be sent a writing exercise , w hich will then be evaluated and rated by subject matter experts . The tentative date that the writing exercise will be sent to you for completion will be based on the schedule below: Tentative Schedule: Applications Submitted During the Below Timeframe: Writing Exercise Sent to Qualified Candidates: May 1 - June 30, 2024 Week of July 8, 2024 July 1 - August 31, 2024 Week of September 9, 2024 September 1 - October 31, 2024 Week of November 11, 2024 November 1 - December 31, 2024 Week of January 13, 2025 Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. What’s in it for you? Work/Life Balance: 37.5 hour work weeks and a flexible/hybrid remote schedule 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner , applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.) . Our online application system is provided by GovernmentJobs . If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday . You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alanna Butler, Assistant Human Resource Analyst at abutler@oaklandca.gov . The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements
May 02, 2024
Full Time
The Position ***Continuous Recruitment*** Recruitment may close at any time Interested candidates are encouraged to apply immediately The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland? The City of Oakland is recruiting to fill multiple Assistant Engineer II (Office) vacancies in Oakland Public Works (OPW), Department of Transportation (OakDOT), and Planning and Building Department (PBD). The following section describes the various teams and their functions within the City. Candidates may be referred to interview with one or more teams that have a vacancy as part of the continuous eligibility list. Department of Public Works Wastewater Engineering Management Division: Oakland Public Works owns and operates over 934 miles of sewer mains, ranging from 6 inches to over 66 inches in diameter, 28,500 sewer structures, and 11 pump stations. Most of the system is more than 50 years old, and some parts are as old as 100 years. The Wastewater Engineering Management Division includes engineering planning, design of the City's public sanitary sewer system through its Capital Improvement Program, implementation, oversight of the 2014 EPA Consent Decree for sanitary sewer overflows, and management of the Private Sewer Lateral Permit Program. An Assistant Engineer I will work with engineers, sewer maintenance staff, and construction inspectors to ensure regulatory compliance and permit code compliance are met. Watershed and Stormwater Management Division (WSMD): Oakland has a large and complex watershed and storm drainage network that includes over 40 miles of open creek channel, approximately 400 miles of storm drainpipes and culverts, 18,000 structures, 11 pump stations, and a growing number of green stormwater infrastructure (GSI) features and full trash capture devices. Many of the storm drainage assets are over 80 years old and are reaching the end of their serviceable life. The Watershed and Stormwater Management Division (WSMD) manages projects and programs involving, but not limited to, storm drainage rehabilitation and replacement, hydrology, hydraulics, erosion and sediment control, stream restoration, stormwater BMPs, GSI, and NPDES stormwater permit requirements. An Assistant Engineer I will work with professional staff, engineers, storm drainage maintenance staff, and construction inspectors to deliver capital projects. Additionally, this position provides technical support to both City maintenance staff and the City Attorney’s office related to various stormwater and drainage issues. Construction Management Division: Construction Management in Public Works provides construction management and inspection services for capital improvement projects for both the Public Works and Department of Transportation departments. The types of projects are street improvements, sanitary sewer and storm drain improvements, renovation and new construction of city-owned buildings (including earthquake-damaged buildings, fire stations, libraries, parking facilities, and park and recreation facilities), new traffic signals, and streetlights. An Assistant Engineer I will work with the Civil Engineer during the construction of these capital improvement projects as they monitor the construction budget and schedule, conduct daily field inspections to monitor work activities in progress, negotiate and execute contract changes, review and approve contract payment for completed work, and serve as the project liaison with the Contractor, other City divisions, and outside agencies. Department of Transportation (OakDOT) The Oakland Department of Transportation's (OakDOT) mission is to envision, plan, build, operate, and maintain a transportation system for the City of Oakland and assure safe, equitable, and sustainable access and mobility for residents, businesses, and visitors. OakDOT is committed to designing traffic and transportation solutions that work to meet the needs of all Oaklanders and reduce existing inequities. OakDOT staff apply strong engineering, planning, policy, and implementation expertise to advance mobility, accessibility, equity, safety, and sustainability in our transportation system. As Assistant Engineer I, you will contribute towards the City’s Bike & Ped masterplan, City’s paving plan, and creating a comprehensive multimodal corridor for transportation (bike lanes, vehicles, pedestrian/walking, buses) in the City. Additionally, this position will work on projects in Downtown Oakland, Jack London, around Lake Merritt, and areas near BART stations implementing traffic calming measures and innovative bike lanes and bus boarding islands. Planning and Building Department Building and Infrastructure Plan Check Division: Oakland has experienced a development boom as active construction continues throughout its communities. With over 220,000 buildings under the City’s jurisdiction, the Planning and Building Department maintains the public health and safety of buildings and private infrastructure by ensuring adherence to pertinent codes, ordinances, and regulations. We welcome bright and talented engineers seeking a dynamic and rewarding work environment. In this dynamic environment, an Assistant Engineer I in the Planning and Building Department assists Architects, Engineers, Contractors, and the community with their development projects. An Assistant Engineer will review plans, specifications, and supporting documentation associated with building permit applications for conformance to model building codes and regulations. Additionally, this position interacts and coordinates with several departments throughout the City including the Planning Bureau, Fire Prevention Bureau, Department of Transportation, Public Works, Housing and Community Development, and City Administration. * Click on the link below to see a video on what it's like to work for the City of Oakland! * Working for the City of Oakland We are looking for someone who is: Detail-oriented: You will be expected to apply City, state, and national standards in all of our projects. A Team Player: You will be expected to work with others on your team for design decisions using everyone’s best engineering judgment. You will also be expected to collaborate with other teams in plan review and field issues in construction. Creative: You will be expected to find innovative and equitable solutions to challenging and technical problems. A Strong Communicator: You will engage with individuals and organizations within the community. You will also be expected to write clearly when communicating with various stakeholders and local agencies. Organized: You will be expected to ensure that everyone involved complies with project plans for a consistent and accurate outcome. What you will typically be responsible for: Reviewing small residential projects to ensure conformance with the model building codes. Assisting the public with answering building code questions. Supporting the Civil Engineer or Project Manager in street improvement projects including putting together Plans, Specifications, and Estimates (PS&E) packages, reviewing plans from consultants, and providing construction support when projects are in construction. Leading AutoCAD efforts for in-house design projects producing sheets for demo, civil, striping, electrical, and landscaping plans. In Public Works Watershed and Wastewater Divisions, you will be assisting Civil Engineers and other Assistant Engineers II in designing infrastructure rehabilitation projects and assisting oversight of their construction. In the Public Works Construction Management Division, you will be providing quality control and contracting oversight for contractors hired by the City to perform construction work on simple infrastructure projects. Read the complete job description by clicking here . A few reasons you might love this job: You will have the opportunity to deliver projects, programs, and services that contribute to creating a city where diversity is maintained, racial disparities have been eliminated, and racial equity has been achieved. You will have the opportunity to design projects and see them through construction, learn standards and codes in design, field issues, and how to address them in construction. This is a great place to learn and grow as an engineer! You will have the flexibility to work from home and have an alternative work schedule. A few challenges you might face in this job: You will need to assess and understand the needs of citizens, businesses, stakeholders, partner agencies, and the community to determine an outcome. You will work with Capital projects with various funding sources that present challenges with accelerated deadlines and delivery requirements. It takes time to learn City procedures needed to advance work, but your team will be there to guide and train you. Competencies Required: Professional & Technical Expertise: Applying technical subject matter expertise to the job Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Adaptability: Responding positively to change and modifying behavior as the situation requires Critical Thinking: Analytically and logically evaluating information, propositions, and claims Attention to Detail: Focusing on the details of work content, work steps, and final work products Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Using Technology: Working with electronic hardware and software applications Mathematical Facility: Performing computations and solving mathematical problems Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results. Fact Finding: Obtaining facts and data pertaining to an issue or question Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things Writing: Communicating effectively in writing Customer Focus: Attending to the needs and expectations of customers Informing: Proactively obtaining and sharing information Design Sense: Creating work products that are functional, intuitive, and aesthetically pleasing Flexible Staffing: This classification has been designated for flexible staffing. Incumbents in the Assistant Engineer I classification may be eligible to advance without formal examination to the Assistant Engineer II classification in accordance with established City flexible staffing policies and procedures. This recruitment may close without notice once a sufficient number of applications have been received. Minimum Requirements for Application This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City and Port of Oakland employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications. Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable: Education : A Bachelor's degree in Civil Engineering from a college or university. A Master's degree in a civil engineering-related discipline may be substituted for one (1) year of experience. Experience : Two (2) years of civil engineering experience. License or Certificate / Other Requirements: Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost-effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver’s License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Possession of a valid Engineer-in-Training (EIT) certificate. Desirable Qualifications: Knowledge of engineering codes and manuals (e.g. Building Code, Manual of Uniform Traffic Control Devices, Green Book). Knowledge of technical aspects of engineering, financial costs, and safety concerns. Supplemental Information The Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the “minimum qualifications” listed for each position. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. For this recruitment, all qualified applicants will be sent a writing exercise , w hich will then be evaluated and rated by subject matter experts . The tentative date that the writing exercise will be sent to you for completion will be based on the schedule below: Tentative Schedule: Applications Submitted During the Below Timeframe: Writing Exercise Sent to Qualified Candidates: May 1 - June 30, 2024 Week of July 8, 2024 July 1 - August 31, 2024 Week of September 9, 2024 September 1 - October 31, 2024 Week of November 11, 2024 November 1 - December 31, 2024 Week of January 13, 2025 Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. What’s in it for you? Work/Life Balance: 37.5 hour work weeks and a flexible/hybrid remote schedule 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner , applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.) . Our online application system is provided by GovernmentJobs . If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday . You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alanna Butler, Assistant Human Resource Analyst at abutler@oaklandca.gov . The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION T H E C O M M U N I T Y The City of Long Beach is located south of Los Angeles and adjacent to Orange County, making it an idyllic location with oceanside activities, diverse culture, and a unique economy. Long Beach is home to approximately 470,000 residents living across the area’s 51 square miles, including 169 parks with 26 community centers and many public spaces. This community is one of the most diverse in the United States, making it an excellent place to learn about and immerse yourself in various cultures. When you live in Long Beach, you get to enjoy the Southern California climate all year long, making surfing, hiking, golfing, and other outdoor activities popular in this area. Biking is a favorite pastime among residents, as this area is bike friendly. Walking around town is also easy, considering the City was rated the 10th “Most Walkable City” of over 100 cities globally. Long Beach features six miles of beaches and many parks and public spaces, as well as the Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Acura Grand Prix of Long Beach. C I T Y G O V E R N M E N T The City of Long Beach is a charter city that is governed by nine City Council members elected by districts and a City-wide elected Mayor. The City Manager is appointed by the City Council and oversees 15 City departments, including the Department of Health and Human Services. The City operates on a budget of $3.2 billion and employs approximately 6,048 full-time staff. Long Beach is one of only three cities in California with its own health department and one of the very few municipalities with its own water and gas departments. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are, and for the unique skills they bring to their role. Having a workforce that reflects the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. The City is committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. T H E D E P A R T M E N T The Department of Health and Human Services has been improving the health of the Long Beach community for over a century, and Long Beach is one of only three municipal health jurisdictions in the State of California, as well as one of three City homeless continuums of care in Los Angeles County. The Department recently received public health reaccreditation and works to address matters of public health and safety, including communicable disease, strengthening the public safety net, and equitable access to care. Of the Department’s $170 million budget, more than 80% comes from grant funding. The Department is overseen by the Director of Health and Human Services and has more than 55 programs serving the health and wellness of the City. It is organized into seven bureaus—Community Health, Communicable Disease and Emergency Response, Collective Impact, Environmental Health, Homeless Services, the Housing Authority, and Administrative and Financial Services. The Department operates its programs and services as efficiently and effectively as possible, using technology, innovation, and creativity to enhance the quality of services provided to the Long Beach community. EXAMPLES OF DUTIES T H E P O S I T I O N The Department of Health and Human Services has an immediate opening for an Executive Assistant to the Director. This demanding position requires an energetic, organized, flexible individual who responds well in a fast-paced environment and has exceptional customer service skills. The Executive Assistant supports the Department and City missions by ensuring that the Director is able to communicate their intent to other City leadership, including but not limited to, the Mayor and City Council, City Manager’s Office, and fellow City department heads. This position serves as the primary administrative support for the Department's Director and management team. The position is unclassified, permanent, and full-time, located at the Health and Human Services Administration Office, 2525 Grand Avenue, Long Beach, CA. Specific duties include: Interacts effectively with the Department Director, Deputy Director, Health Officer, and all levels of department management; Serves as liaison to the public, elected officials, City Manager's Office, and City departments on behalf of the Director; Leads all aspects of City Council letter processing and correspondence with the public and outside agencies; Prepares and manages City correspondence, reports, memorandums, and other documents. Responsible for accuracy and clarity of final copy by proofreading for adherence to agency branding standards; Maintains calendars and assists with preparation for meetings, including coordinating biweekly all-staff meetings, trainings, and appointments for the Director, Deputy Director and City Health Officer; Coordinates requests from the City Council, City Manager's Office, City Departments, the public, or other clients; Coordinates Public Records Act Requests and Subpoena processing; Provides support to the Board of Health and Human Services (agenda, meeting minutes, compliance); Compiles information and data for use in preparing various records and reports; Utilize current best practices and technology (eg. Microsoft Teams, SharePoint, appropriate AI tools) to optimize department-wide efficiency and communication; Maintains the departments global email distribution lists and acts as an administrator for Microsoft Teams; Prepares detailed and comprehensive written reports; Identify and implement efficiency that support management and the department; Assists with gathering, researching, reviewing, tracking, comparing, verifying and maintaining data and preparing announcements, publications, program materials, and general operations in the department; Facilitates office moves, coordinates staffing changes and equipment purchases; Assists with administration and communication-related policies, procedures, manuals, flyers, and tools; May supervise other clerical personnel; May assume responsibility for office in absence of department head; Performs special projects as assigned; Performs other related duties as required. THE IDEAL CANIDATE Excellent interpersonal skills and the ability to interact effectively with all levels of leadership and staff; Ability to work independently and consistently and produce accurate work products in a timely manner in a high workload environment; Exercises a high degree of strict confidentiality, initiative, and resourcefulness; Excellent written and verbal communication skills, and strong proofreading skills; Excellent planning, interpersonal, and time management skills; Exceptional verbal, written, and customer service skills; Manages multiple assignments with competing priorities; Demonstrated experience managing and coordinating complex projects and being responsible for other department’s deadlines; Ability to quickly assemble information, seek out key details, and use good judgment when making decisions; Ability to work weekends, holidays, and overtime as required for Emergency Operations Center (EOC) activations and emergencies; Highly flexible and adaptable with respect to changing priorities; Demonstrate honesty, integrity, and a strong sense of ownership over their work, outcomes and behavior; and strives to learn and grow from their experiences Strong attention to detail; Proficiency in spelling, grammar, punctuation, and English language skills; and, Proficiency in a wide range of software, including Word, Excel, PowerPoint, and Outlook. REQUIREMENTS TO FILE MINIMUM REQUIREMENTS Five years of progressively responsible clerical and/or administrative assistant experience; Valid Class C Motor Vehicle Operator License. (Required to obtain a California Class C Motor Vehicle operator license within 6 months if out of state. California residents are required to submit a DMV K4 driver license information report during onboarding if selected for the position). DESIRABLE QUALIFICATIONS Public sector experience. Public health knowledge or experience. Advanced skills Microsoft applications. Working with/for executive leadership experience. Project management software experience. SELECTION PROCEDURE This recruitment will close at 11:59PM PST, on May 22, 2024 . T o be considered, applicants must submit a resume, cover letter, and proof of education in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-6927. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6927 . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/22/2024 11:59 PM Pacific
Apr 23, 2024
Full Time
DESCRIPTION T H E C O M M U N I T Y The City of Long Beach is located south of Los Angeles and adjacent to Orange County, making it an idyllic location with oceanside activities, diverse culture, and a unique economy. Long Beach is home to approximately 470,000 residents living across the area’s 51 square miles, including 169 parks with 26 community centers and many public spaces. This community is one of the most diverse in the United States, making it an excellent place to learn about and immerse yourself in various cultures. When you live in Long Beach, you get to enjoy the Southern California climate all year long, making surfing, hiking, golfing, and other outdoor activities popular in this area. Biking is a favorite pastime among residents, as this area is bike friendly. Walking around town is also easy, considering the City was rated the 10th “Most Walkable City” of over 100 cities globally. Long Beach features six miles of beaches and many parks and public spaces, as well as the Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Acura Grand Prix of Long Beach. C I T Y G O V E R N M E N T The City of Long Beach is a charter city that is governed by nine City Council members elected by districts and a City-wide elected Mayor. The City Manager is appointed by the City Council and oversees 15 City departments, including the Department of Health and Human Services. The City operates on a budget of $3.2 billion and employs approximately 6,048 full-time staff. Long Beach is one of only three cities in California with its own health department and one of the very few municipalities with its own water and gas departments. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are, and for the unique skills they bring to their role. Having a workforce that reflects the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. The City is committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. T H E D E P A R T M E N T The Department of Health and Human Services has been improving the health of the Long Beach community for over a century, and Long Beach is one of only three municipal health jurisdictions in the State of California, as well as one of three City homeless continuums of care in Los Angeles County. The Department recently received public health reaccreditation and works to address matters of public health and safety, including communicable disease, strengthening the public safety net, and equitable access to care. Of the Department’s $170 million budget, more than 80% comes from grant funding. The Department is overseen by the Director of Health and Human Services and has more than 55 programs serving the health and wellness of the City. It is organized into seven bureaus—Community Health, Communicable Disease and Emergency Response, Collective Impact, Environmental Health, Homeless Services, the Housing Authority, and Administrative and Financial Services. The Department operates its programs and services as efficiently and effectively as possible, using technology, innovation, and creativity to enhance the quality of services provided to the Long Beach community. EXAMPLES OF DUTIES T H E P O S I T I O N The Department of Health and Human Services has an immediate opening for an Executive Assistant to the Director. This demanding position requires an energetic, organized, flexible individual who responds well in a fast-paced environment and has exceptional customer service skills. The Executive Assistant supports the Department and City missions by ensuring that the Director is able to communicate their intent to other City leadership, including but not limited to, the Mayor and City Council, City Manager’s Office, and fellow City department heads. This position serves as the primary administrative support for the Department's Director and management team. The position is unclassified, permanent, and full-time, located at the Health and Human Services Administration Office, 2525 Grand Avenue, Long Beach, CA. Specific duties include: Interacts effectively with the Department Director, Deputy Director, Health Officer, and all levels of department management; Serves as liaison to the public, elected officials, City Manager's Office, and City departments on behalf of the Director; Leads all aspects of City Council letter processing and correspondence with the public and outside agencies; Prepares and manages City correspondence, reports, memorandums, and other documents. Responsible for accuracy and clarity of final copy by proofreading for adherence to agency branding standards; Maintains calendars and assists with preparation for meetings, including coordinating biweekly all-staff meetings, trainings, and appointments for the Director, Deputy Director and City Health Officer; Coordinates requests from the City Council, City Manager's Office, City Departments, the public, or other clients; Coordinates Public Records Act Requests and Subpoena processing; Provides support to the Board of Health and Human Services (agenda, meeting minutes, compliance); Compiles information and data for use in preparing various records and reports; Utilize current best practices and technology (eg. Microsoft Teams, SharePoint, appropriate AI tools) to optimize department-wide efficiency and communication; Maintains the departments global email distribution lists and acts as an administrator for Microsoft Teams; Prepares detailed and comprehensive written reports; Identify and implement efficiency that support management and the department; Assists with gathering, researching, reviewing, tracking, comparing, verifying and maintaining data and preparing announcements, publications, program materials, and general operations in the department; Facilitates office moves, coordinates staffing changes and equipment purchases; Assists with administration and communication-related policies, procedures, manuals, flyers, and tools; May supervise other clerical personnel; May assume responsibility for office in absence of department head; Performs special projects as assigned; Performs other related duties as required. THE IDEAL CANIDATE Excellent interpersonal skills and the ability to interact effectively with all levels of leadership and staff; Ability to work independently and consistently and produce accurate work products in a timely manner in a high workload environment; Exercises a high degree of strict confidentiality, initiative, and resourcefulness; Excellent written and verbal communication skills, and strong proofreading skills; Excellent planning, interpersonal, and time management skills; Exceptional verbal, written, and customer service skills; Manages multiple assignments with competing priorities; Demonstrated experience managing and coordinating complex projects and being responsible for other department’s deadlines; Ability to quickly assemble information, seek out key details, and use good judgment when making decisions; Ability to work weekends, holidays, and overtime as required for Emergency Operations Center (EOC) activations and emergencies; Highly flexible and adaptable with respect to changing priorities; Demonstrate honesty, integrity, and a strong sense of ownership over their work, outcomes and behavior; and strives to learn and grow from their experiences Strong attention to detail; Proficiency in spelling, grammar, punctuation, and English language skills; and, Proficiency in a wide range of software, including Word, Excel, PowerPoint, and Outlook. REQUIREMENTS TO FILE MINIMUM REQUIREMENTS Five years of progressively responsible clerical and/or administrative assistant experience; Valid Class C Motor Vehicle Operator License. (Required to obtain a California Class C Motor Vehicle operator license within 6 months if out of state. California residents are required to submit a DMV K4 driver license information report during onboarding if selected for the position). DESIRABLE QUALIFICATIONS Public sector experience. Public health knowledge or experience. Advanced skills Microsoft applications. Working with/for executive leadership experience. Project management software experience. SELECTION PROCEDURE This recruitment will close at 11:59PM PST, on May 22, 2024 . T o be considered, applicants must submit a resume, cover letter, and proof of education in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact (562) 570-6927. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6927 . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/22/2024 11:59 PM Pacific
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Senior Assistant Librarian (12-month) - Collections and Acquisitions Librarian University Library Position Description The University Library at California State University, Dominguez Hills (CSUDH) invites applications for a Tenure-track position at the rank of Senior Assistant Librarian (12-month) with the appointment starting as soon as possible. At CSUDH, we celebrate and respect diversity in all forms that include every race, religion, gender, ethnicity, veterans, people with varied abilities, and members of the LGBTQ+ community. CSUDH is seeking applications from candidates who can demonstrate experience in teaching and working with individuals from diverse backgrounds and contribute to the University’s mission, vision, and core values. For more information: Mission, Vision, and Core Values . The Position The University Library at California State University, Dominguez Hills (CSUDH) invites applications for a full-time tenure-track Collections & Acquisitions Librarian at the rank of Senior Assistant Librarian. Responsibilities The successful candidate will serve two roles: as the unit lead for the work and staff in the Collections, Access, and Processing Department (CAPS) and as a member of the Reference, Instruction, & Outreach Services (RIOS) librarian team directing the collection management work of subject liaison librarians. The position will have the following core responsibilities: Direct and oversee the work of Library Services Specialist staff and/or student workers in the Collections, Acquisitions, and Processing (CAPS) unit; Collaborate with Open Educational Resources (OER) librarian on managing purchases for the Affordable Learning $olutions (AL$) program; Collaborate with the Digital Initiatives Librarian on CSU-wide open access initiatives and cataloging of CSUDH theses and dissertations; Communicate effectively with the Electronic Resources Librarian regarding new electronic acquisitions in order to ensure access; Coordinate the process of subject liaison librarian selection and deselection, including providing training as needed and overseeing the creation and maintenance of approval and demand-driven-acquisition profiles; Work with vendors and consortia to identify products, arrange trials, and negotiate licenses for resources; Monitor library acquisitions budgets and provide recommendations to the Dean of the Library on collections spending; Participate in departmental efforts in information literacy, including student learning outcomes assessment and teaching in the general education program; Effectively provide research help through general reference services that include instant message chat, phone, email, in-person, and individual research consultations; Participate in department outreach to new students and other university community populations as part of the RIOS team; Engage in scholarship and service to the university and profession Qualifications Required Qualifications Master’s degree in Library and Information Science from an ALA-accredited institution, or international equivalent, by the time of appointment Excellent oral, written, and interpersonal communication skills Demonstrated ability to manage projects and multiple tasks in a rapidly changing environment Evidence of a commitment to social justice, diversity, anti-racism, and inclusion in library practice Demonstrated potential to meet the requirements for tenure and promotion under the library's criteria for librarianship, scholarship, and service Demonstrated experience with collection management; Familiarity with acquisitions, licensing, and copyright of electronic resources, including streaming media; Proficiency performing collection assessment and usage analysis; Preferred Qualifications Experience with ExLibris Alma Experience directing the work of library staff Experience providing reference services and research help Teaching experience using active learning strategies Applied knowledge of the ACRL Framework for Information Literacy for Higher Education Demonstrated knowledge of Springshare products such as LibGuides and LibChat How to Apply A completed on-line application must be received by electronic submission to be considered. To apply, please visit CSUDH career-opportunities . Application Deadline Date The position is open until filled. Review of applications will begin in February 16, 2024. For full consideration, please submit your completed application no later than March 18, 2024. Current Curriculum Vitae with contact information Cover letter Statement on Diversity, Equity, and Inclusion (2 pages maximum)* List of 3 references with contact information** Unofficial transcripts (an official transcript will be required for the finalist)*** *Given CSUDH’s commitment to diversity and inclusion for all students, faculty, staff, and administrators, describe your individual commitment and experiences in advancing diversity and inclusion and how they relate to your future teaching and research. * *This position requires three letters of recommendation (LORs). Please do not upload your LORs with your application. Your list of references will be notified at the appropriate time during the search process. They will receive a request via email along with information on uploading the LOR. You will be able to verify that each letter has been received by CSUDH by logging back into your applicant portal. ***For finalist with international transcripts, a United States Equivalency certification will be required. A United States (US) Equivalency certification is required for earned/awarded/conferred foreign terminal degrees, which is from a foreign Academic Institution for foreign studies. The US Equivalency certification is used to validate foreign studies from an academic credential evaluation agency and is evaluated on foreign studies and deemed to be equivalent to degrees from the United States. The certification must translate the information in English, and confirm that your highest terminal degree is US Equivalent to a US terminal degree (i.e., Bachelor’s, Master’s, Doctorate’s, Doctor’s of Philosophy). The certification can be emailed to facultyaffairs@csudh.edu or mailed directly to the office of Faculty Affairs and Development, 1000 East Victoria Street, WH-368, Carson, CA 90747. If you have questions regarding the position, please contact: Hannah Lee Search Committee Chair halee@csudh.edu The University Library In beautifully designed facilities, the CSUDH University Library fosters student success, scholarly research, and academic excellence through the provision of information resources, primary resources, learner-centered assistance and experiences, support of undergraduate research, and welcoming, technology-enhanced environments that facilitate lifelong learning, collaboration, and innovation. The University Library is comprised of a talented and synergistic team of 12 library faculty and 22 staff members who are committed to the academic success for all users. As a Hispanic-Serving Institution (HSI), our University Library is committed to facilitating thriving students and educators through a comprehensive suite of services that include 24/7 reference and research support; curricular-driven information literacy instruction; robust archival and general, physical and digital collections; student-centered course reserves; Inter-Library Loan services; and an engaging learning environment. Contributions to the popular Affordable Learning Solutions program are a point of pride; the partnerships with faculty, the Bookstore, and Academic Technology save students more than $1 million annually. The University Library is committed to fostering equity and creating and sustaining a diverse and inclusive environment. We have taken recent action to examine our practices, policies and procedures through a diversity, equity, inclusion , and social justice lens , with the intent of revising these to reflect our commitment. In 2021, the University Library completed a Diversity, Equity, and Inclusion Audit which identified our strengths and opportunities with respect to our DEI J imprint. The resulting report has provided us a roadmap to guide us forward in operationalizing and deepening our commitment to Diversity, Equity, Inclusion and Justice in all we do. In addition, Library faculty and management have developed statements in response to the Black Lives Matter movement to articulate our Library’s commitment to addressing issues of discrimination, racism, bias, and inequities. For more information see: https://www.csudh.edu/library/ Additional Information: The Senior Assistant Librarian (12-Month) classification salary range is $6,190 to $13,797 per month; anticipated hiring salary is $6,656 to $6,800. Salary for this position will be commensurate with experience and current CSUDH faculty salaries in the University Library. Faculty salaries are subject to budgetary authorization and any California State University System faculty contract increases. Moving expenses may be available. An excellent comprehensive benefits package is available that includes: health/vision/dental plans; spouse, domestic partner and dependent fee-waiver; access to campus child-care; and a defined-benefit retirement through the state system along with optional tax sheltering opportunities. For a detailed description of benefits, please visit: https://www.csudh.edu/hr/benefits/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. CSU COVID-19 Vaccination Policy The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus. The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hrm@csudh.edu . Mandated Reporter Per CANRA The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act (CANRA) and is required to comply with the requirements set forth in CSU Executive Order 1083 , revised December 24, 2021, as a condition of employment. Closing Statement CSUDH is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information: U.S. Equal Employment Opportunity Commission Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources’ Office (310) 243-3771. Clery Act crime statistics for CSUDH are available at Campus Security Report (Clery) , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9. For more information see: Smoke & Tobacco-Free Advertised: Feb 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Senior Assistant Librarian (12-month) - Collections and Acquisitions Librarian University Library Position Description The University Library at California State University, Dominguez Hills (CSUDH) invites applications for a Tenure-track position at the rank of Senior Assistant Librarian (12-month) with the appointment starting as soon as possible. At CSUDH, we celebrate and respect diversity in all forms that include every race, religion, gender, ethnicity, veterans, people with varied abilities, and members of the LGBTQ+ community. CSUDH is seeking applications from candidates who can demonstrate experience in teaching and working with individuals from diverse backgrounds and contribute to the University’s mission, vision, and core values. For more information: Mission, Vision, and Core Values . The Position The University Library at California State University, Dominguez Hills (CSUDH) invites applications for a full-time tenure-track Collections & Acquisitions Librarian at the rank of Senior Assistant Librarian. Responsibilities The successful candidate will serve two roles: as the unit lead for the work and staff in the Collections, Access, and Processing Department (CAPS) and as a member of the Reference, Instruction, & Outreach Services (RIOS) librarian team directing the collection management work of subject liaison librarians. The position will have the following core responsibilities: Direct and oversee the work of Library Services Specialist staff and/or student workers in the Collections, Acquisitions, and Processing (CAPS) unit; Collaborate with Open Educational Resources (OER) librarian on managing purchases for the Affordable Learning $olutions (AL$) program; Collaborate with the Digital Initiatives Librarian on CSU-wide open access initiatives and cataloging of CSUDH theses and dissertations; Communicate effectively with the Electronic Resources Librarian regarding new electronic acquisitions in order to ensure access; Coordinate the process of subject liaison librarian selection and deselection, including providing training as needed and overseeing the creation and maintenance of approval and demand-driven-acquisition profiles; Work with vendors and consortia to identify products, arrange trials, and negotiate licenses for resources; Monitor library acquisitions budgets and provide recommendations to the Dean of the Library on collections spending; Participate in departmental efforts in information literacy, including student learning outcomes assessment and teaching in the general education program; Effectively provide research help through general reference services that include instant message chat, phone, email, in-person, and individual research consultations; Participate in department outreach to new students and other university community populations as part of the RIOS team; Engage in scholarship and service to the university and profession Qualifications Required Qualifications Master’s degree in Library and Information Science from an ALA-accredited institution, or international equivalent, by the time of appointment Excellent oral, written, and interpersonal communication skills Demonstrated ability to manage projects and multiple tasks in a rapidly changing environment Evidence of a commitment to social justice, diversity, anti-racism, and inclusion in library practice Demonstrated potential to meet the requirements for tenure and promotion under the library's criteria for librarianship, scholarship, and service Demonstrated experience with collection management; Familiarity with acquisitions, licensing, and copyright of electronic resources, including streaming media; Proficiency performing collection assessment and usage analysis; Preferred Qualifications Experience with ExLibris Alma Experience directing the work of library staff Experience providing reference services and research help Teaching experience using active learning strategies Applied knowledge of the ACRL Framework for Information Literacy for Higher Education Demonstrated knowledge of Springshare products such as LibGuides and LibChat How to Apply A completed on-line application must be received by electronic submission to be considered. To apply, please visit CSUDH career-opportunities . Application Deadline Date The position is open until filled. Review of applications will begin in February 16, 2024. For full consideration, please submit your completed application no later than March 18, 2024. Current Curriculum Vitae with contact information Cover letter Statement on Diversity, Equity, and Inclusion (2 pages maximum)* List of 3 references with contact information** Unofficial transcripts (an official transcript will be required for the finalist)*** *Given CSUDH’s commitment to diversity and inclusion for all students, faculty, staff, and administrators, describe your individual commitment and experiences in advancing diversity and inclusion and how they relate to your future teaching and research. * *This position requires three letters of recommendation (LORs). Please do not upload your LORs with your application. Your list of references will be notified at the appropriate time during the search process. They will receive a request via email along with information on uploading the LOR. You will be able to verify that each letter has been received by CSUDH by logging back into your applicant portal. ***For finalist with international transcripts, a United States Equivalency certification will be required. A United States (US) Equivalency certification is required for earned/awarded/conferred foreign terminal degrees, which is from a foreign Academic Institution for foreign studies. The US Equivalency certification is used to validate foreign studies from an academic credential evaluation agency and is evaluated on foreign studies and deemed to be equivalent to degrees from the United States. The certification must translate the information in English, and confirm that your highest terminal degree is US Equivalent to a US terminal degree (i.e., Bachelor’s, Master’s, Doctorate’s, Doctor’s of Philosophy). The certification can be emailed to facultyaffairs@csudh.edu or mailed directly to the office of Faculty Affairs and Development, 1000 East Victoria Street, WH-368, Carson, CA 90747. If you have questions regarding the position, please contact: Hannah Lee Search Committee Chair halee@csudh.edu The University Library In beautifully designed facilities, the CSUDH University Library fosters student success, scholarly research, and academic excellence through the provision of information resources, primary resources, learner-centered assistance and experiences, support of undergraduate research, and welcoming, technology-enhanced environments that facilitate lifelong learning, collaboration, and innovation. The University Library is comprised of a talented and synergistic team of 12 library faculty and 22 staff members who are committed to the academic success for all users. As a Hispanic-Serving Institution (HSI), our University Library is committed to facilitating thriving students and educators through a comprehensive suite of services that include 24/7 reference and research support; curricular-driven information literacy instruction; robust archival and general, physical and digital collections; student-centered course reserves; Inter-Library Loan services; and an engaging learning environment. Contributions to the popular Affordable Learning Solutions program are a point of pride; the partnerships with faculty, the Bookstore, and Academic Technology save students more than $1 million annually. The University Library is committed to fostering equity and creating and sustaining a diverse and inclusive environment. We have taken recent action to examine our practices, policies and procedures through a diversity, equity, inclusion , and social justice lens , with the intent of revising these to reflect our commitment. In 2021, the University Library completed a Diversity, Equity, and Inclusion Audit which identified our strengths and opportunities with respect to our DEI J imprint. The resulting report has provided us a roadmap to guide us forward in operationalizing and deepening our commitment to Diversity, Equity, Inclusion and Justice in all we do. In addition, Library faculty and management have developed statements in response to the Black Lives Matter movement to articulate our Library’s commitment to addressing issues of discrimination, racism, bias, and inequities. For more information see: https://www.csudh.edu/library/ Additional Information: The Senior Assistant Librarian (12-Month) classification salary range is $6,190 to $13,797 per month; anticipated hiring salary is $6,656 to $6,800. Salary for this position will be commensurate with experience and current CSUDH faculty salaries in the University Library. Faculty salaries are subject to budgetary authorization and any California State University System faculty contract increases. Moving expenses may be available. An excellent comprehensive benefits package is available that includes: health/vision/dental plans; spouse, domestic partner and dependent fee-waiver; access to campus child-care; and a defined-benefit retirement through the state system along with optional tax sheltering opportunities. For a detailed description of benefits, please visit: https://www.csudh.edu/hr/benefits/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. CSU COVID-19 Vaccination Policy The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus. The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hrm@csudh.edu . Mandated Reporter Per CANRA The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act (CANRA) and is required to comply with the requirements set forth in CSU Executive Order 1083 , revised December 24, 2021, as a condition of employment. Closing Statement CSUDH is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information: U.S. Equal Employment Opportunity Commission Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources’ Office (310) 243-3771. Clery Act crime statistics for CSUDH are available at Campus Security Report (Clery) , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9. For more information see: Smoke & Tobacco-Free Advertised: Feb 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
MASSACHUSETTS TRIAL COURT
Fall River, Massachusetts, United States
Title: Law Library Assistant - Fall River Pay Grade: Grade 13 Starting Pay: $56,776.90 Departmental Mission Statement: The Court Services and Law Libraries Department is responsible for providing key court services to support the administration of justice and advance access to justice in the Trial Court. These services include the Court Service Centers, the Trial Court Law Libraries, and the Judicial Response System. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT LAW LIBRARIES: The Trial Court Law Library System provides timely, efficient access to current and historical law-related information in an impartial and respectful manner to anyone in need of legal information. ORGANIZATIONAL PROFILE Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days. Position Summary: Major duties are performed under the direction of the Head Law Librarian and include processing incoming library materials, preparing fiscal documents, providing general and legal information, and implementing circulation and interlibrary loan policies. The Law Library Assistant assists the Head Law Librarian in system-wide activities such as long range planning, electronic library services, and special projects, and may be assigned by the Law Library Department to perform Law Library Assistant duties in other libraries as needed. In the absence of the Head Law Librarian and other law library staff, maintains the day-to- day operation of the law library. Supervision Received: Reports to and receives work assignments and supervision from the Head Law Librarian. In the absence of a Head Law Librarian, the Law Library Assistant may receive direction fromanother Head Law Librarian, Circuit Law Librarian or Manager of Law Libraries in keeping with the library local policies and procedures. Duties: Law Library Assistant I Duties: • Processes incoming library materials for supplementation, maintains circulation records including the database of borrowers, and processes overdue notices using an integrated library system; • Files loose-leaf services, advance sheets, periodicals, and supplements; • Removes appropriate material and arranges disposition according to library policy; shelves materials; • Processes invoices, communicates with vendors about account problems, and maintains accounting records including budgetary spreadsheet; • Provides reference and information services to those seeking legal information by responding to questions in person, by telephone or through e-reference; locating and retrieving materials; performing simple bibliographic searches; and filling interlibrary loan requests; • Participates in basic e-reference services; • Maintains and operates library equipment including computer networks, microform machines, copiers, scanners and fax machines; • Prepares current and historical material for binding; • In the absence of the Head Law Librarian or a Law Librarian, maintains the day-to-day operation of the law library; • Performs related duties as required. Law Library Assistant II Duties: • Performs advanced legal reference duties including participating in document delivery and filling common e-reference requests; • Trains staff in aspects of library operations; • Performs routine cataloging functions; • Makes recommendations to the Head Law Librarian on the development of the library, collection and operational procedures; • Develops and maintains databases and troubleshoots the computer network and Internet access; updates and installs new software on computers; • Works with other librarians and staff on system-wide projects and committees; • Maintains the ability to perform Law Library Assistant I duties in at least one other Trial Court Law Library; • Performs related duties as required. Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court and Trial Court Law Libraries as demonstrated in the American Association of Law Libraries Ethical Principals. ( http://www.aallnet.org/main-menu/Leadership-Governance/policies/PublicPolicies/policy-ethics.html) Mission: Understands, upholds, and communicates the missions of the Trial Court, Court Service Centers and Law Libraries Department. Applied Knowledge: Demonstrates core competencies in the areas of reference and client services, information technology, cataloging and fiscal. Problem Solving: Accurately assesses workplace problems in the Trial Court, the Trial Court Law Libraries and a specific law library and recommends and facilitates appropriate solutions. Customer Service: Conducts oneself in a courteous and professional manner towards both Court employees and the public whether in person, on the telephone or in an electronic environment. Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, contributing to a work environment that focuses on shared departmental goals and maintaining effective working relationships. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Conducts oneself in a courteous and professional manner towards everyone using the services of the Trial Court Law Libraries. Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development and actively pursues continuing education. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Law Library Assistant: Law Library Assistant I Requirements: • Bachelor’s degree AND one (1) year of full-time experience as a paid paralegal OR one (1) year of full-time paid clerical experience in a law library OR an equivalent combination of education and experience; • Strong interpersonal skills and the ability to deal effectively and respectfully with people; • Knowledge of procedures, interlibrary cooperation, and the types of resources and services available to librarians and library users; • Ability to use computer applications, such as MS Office spreadsheets, text editing and publisher programs; • Ability to perform Trial Court fiscal procedures in accordance with MMARS accounting System; • Ability to understand and implement all policies and procedures of the Trial Court Law Libraries; • Ability to gather, analyze and report information; • Ability to reach with hands and arms, bend, crouch, lift materials weighing up to 30 pounds and climb stairs; • Ability to communicate effectively in both oral and written form; • Ability to travel to multiple library locations. Law Library Assistant II Requirements: • A minimum of three years of experience as a Law Library Assistant I; • Demonstrated ability to perform advanced legal reference; • Comprehensive knowledge of library policies and procedures; • Comprehensive knowledge of the Trial Court including its organizational structure and administrative policies; • Comprehensive knowledge of software applications and reference techniques including e-reference; • Demonstrated ability to work on system wide projects; • Demonstrated ability to work in more than one Trial Court Law Library. Closing Date/Time: 2024-08-09
May 11, 2024
Full Time
Title: Law Library Assistant - Fall River Pay Grade: Grade 13 Starting Pay: $56,776.90 Departmental Mission Statement: The Court Services and Law Libraries Department is responsible for providing key court services to support the administration of justice and advance access to justice in the Trial Court. These services include the Court Service Centers, the Trial Court Law Libraries, and the Judicial Response System. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT LAW LIBRARIES: The Trial Court Law Library System provides timely, efficient access to current and historical law-related information in an impartial and respectful manner to anyone in need of legal information. ORGANIZATIONAL PROFILE Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days. Position Summary: Major duties are performed under the direction of the Head Law Librarian and include processing incoming library materials, preparing fiscal documents, providing general and legal information, and implementing circulation and interlibrary loan policies. The Law Library Assistant assists the Head Law Librarian in system-wide activities such as long range planning, electronic library services, and special projects, and may be assigned by the Law Library Department to perform Law Library Assistant duties in other libraries as needed. In the absence of the Head Law Librarian and other law library staff, maintains the day-to- day operation of the law library. Supervision Received: Reports to and receives work assignments and supervision from the Head Law Librarian. In the absence of a Head Law Librarian, the Law Library Assistant may receive direction fromanother Head Law Librarian, Circuit Law Librarian or Manager of Law Libraries in keeping with the library local policies and procedures. Duties: Law Library Assistant I Duties: • Processes incoming library materials for supplementation, maintains circulation records including the database of borrowers, and processes overdue notices using an integrated library system; • Files loose-leaf services, advance sheets, periodicals, and supplements; • Removes appropriate material and arranges disposition according to library policy; shelves materials; • Processes invoices, communicates with vendors about account problems, and maintains accounting records including budgetary spreadsheet; • Provides reference and information services to those seeking legal information by responding to questions in person, by telephone or through e-reference; locating and retrieving materials; performing simple bibliographic searches; and filling interlibrary loan requests; • Participates in basic e-reference services; • Maintains and operates library equipment including computer networks, microform machines, copiers, scanners and fax machines; • Prepares current and historical material for binding; • In the absence of the Head Law Librarian or a Law Librarian, maintains the day-to-day operation of the law library; • Performs related duties as required. Law Library Assistant II Duties: • Performs advanced legal reference duties including participating in document delivery and filling common e-reference requests; • Trains staff in aspects of library operations; • Performs routine cataloging functions; • Makes recommendations to the Head Law Librarian on the development of the library, collection and operational procedures; • Develops and maintains databases and troubleshoots the computer network and Internet access; updates and installs new software on computers; • Works with other librarians and staff on system-wide projects and committees; • Maintains the ability to perform Law Library Assistant I duties in at least one other Trial Court Law Library; • Performs related duties as required. Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court and Trial Court Law Libraries as demonstrated in the American Association of Law Libraries Ethical Principals. ( http://www.aallnet.org/main-menu/Leadership-Governance/policies/PublicPolicies/policy-ethics.html) Mission: Understands, upholds, and communicates the missions of the Trial Court, Court Service Centers and Law Libraries Department. Applied Knowledge: Demonstrates core competencies in the areas of reference and client services, information technology, cataloging and fiscal. Problem Solving: Accurately assesses workplace problems in the Trial Court, the Trial Court Law Libraries and a specific law library and recommends and facilitates appropriate solutions. Customer Service: Conducts oneself in a courteous and professional manner towards both Court employees and the public whether in person, on the telephone or in an electronic environment. Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, contributing to a work environment that focuses on shared departmental goals and maintaining effective working relationships. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Conducts oneself in a courteous and professional manner towards everyone using the services of the Trial Court Law Libraries. Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development and actively pursues continuing education. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Law Library Assistant: Law Library Assistant I Requirements: • Bachelor’s degree AND one (1) year of full-time experience as a paid paralegal OR one (1) year of full-time paid clerical experience in a law library OR an equivalent combination of education and experience; • Strong interpersonal skills and the ability to deal effectively and respectfully with people; • Knowledge of procedures, interlibrary cooperation, and the types of resources and services available to librarians and library users; • Ability to use computer applications, such as MS Office spreadsheets, text editing and publisher programs; • Ability to perform Trial Court fiscal procedures in accordance with MMARS accounting System; • Ability to understand and implement all policies and procedures of the Trial Court Law Libraries; • Ability to gather, analyze and report information; • Ability to reach with hands and arms, bend, crouch, lift materials weighing up to 30 pounds and climb stairs; • Ability to communicate effectively in both oral and written form; • Ability to travel to multiple library locations. Law Library Assistant II Requirements: • A minimum of three years of experience as a Law Library Assistant I; • Demonstrated ability to perform advanced legal reference; • Comprehensive knowledge of library policies and procedures; • Comprehensive knowledge of the Trial Court including its organizational structure and administrative policies; • Comprehensive knowledge of software applications and reference techniques including e-reference; • Demonstrated ability to work on system wide projects; • Demonstrated ability to work in more than one Trial Court Law Library. Closing Date/Time: 2024-08-09
MASSACHUSETTS TRIAL COURT
Woburn, Massachusetts, United States
Title: Law Library Assistant - Middlesex Law Library (Woburn) Pay Grade: Grade 13 Starting Pay: $56,776.90 Departmental Mission Statement: The Court Services and Law Libraries Department is responsible for providing key court services to support the administration of justice and advance access to justice in the Trial Court. These services include the Court Service Centers, the Trial Court Law Libraries, and the Judicial Response System. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT LAW LIBRARIES: The Trial Court Law Library System provides timely, efficient access to current and historical law-related information in an impartial and respectful manner to anyone in need of legal information. ORGANIZATIONAL PROFILE Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days. Position Summary: Major duties are performed under the direction of the Head Law Librarian and include processing incoming library materials, preparing fiscal documents, providing general and legal information, and implementing circulation and interlibrary loan policies. The Law Library Assistant assists the Head Law Librarian in system-wide activities such as long range planning, electronic library services, and special projects, and may be assigned by the Law Library Department to perform Law Library Assistant duties in other libraries as needed. In the absence of the Head Law Librarian and other law library staff, maintains the day-to- day operation of the law library. Supervision Received: Reports to and receives work assignments and supervision from the Head Law Librarian. In the absence of a Head Law Librarian, the Law Library Assistant may receive direction fromanother Head Law Librarian, Circuit Law Librarian or Manager of Law Libraries in keeping with the library local policies and procedures. Duties: Law Library Assistant I Duties: • Processes incoming library materials for supplementation, maintains circulation records including the database of borrowers, and processes overdue notices using an integrated library system; • Files loose-leaf services, advance sheets, periodicals, and supplements; • Removes appropriate material and arranges disposition according to library policy; shelves materials; • Processes invoices, communicates with vendors about account problems, and maintains accounting records including budgetary spreadsheet; • Provides reference and information services to those seeking legal information by responding to questions in person, by telephone or through e-reference; locating and retrieving materials; performing simple bibliographic searches; and filling interlibrary loan requests; • Participates in basic e-reference services; • Maintains and operates library equipment including computer networks, microform machines, copiers, scanners and fax machines; • Prepares current and historical material for binding; • In the absence of the Head Law Librarian or a Law Librarian, maintains the day-to-day operation of the law library; • Performs related duties as required. Law Library Assistant II Duties: • Performs advanced legal reference duties including participating in document delivery and filling common e-reference requests; • Trains staff in aspects of library operations; • Performs routine cataloging functions; • Makes recommendations to the Head Law Librarian on the development of the library, collection and operational procedures; • Develops and maintains databases and troubleshoots the computer network and Internet access; updates and installs new software on computers; • Works with other librarians and staff on system-wide projects and committees; • Maintains the ability to perform Law Library Assistant I duties in at least one other Trial Court Law Library; • Performs related duties as required. Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court and Trial Court Law Libraries as demonstrated in the American Association of Law Libraries Ethical Principals. ( http://www.aallnet.org/main-menu/Leadership-Governance/policies/PublicPolicies/policy-ethics.html) Mission: Understands, upholds, and communicates the missions of the Trial Court, Court Service Centers and Law Libraries Department. Applied Knowledge: Demonstrates core competencies in the areas of reference and client services, information technology, cataloging and fiscal. Problem Solving: Accurately assesses workplace problems in the Trial Court, the Trial Court Law Libraries and a specific law library and recommends and facilitates appropriate solutions. Customer Service: Conducts oneself in a courteous and professional manner towards both Court employees and the public whether in person, on the telephone or in an electronic environment. Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, contributing to a work environment that focuses on shared departmental goals and maintaining effective working relationships. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Conducts oneself in a courteous and professional manner towards everyone using the services of the Trial Court Law Libraries. Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development and actively pursues continuing education. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Law Library Assistant: Law Library Assistant I Requirements: • Bachelor’s degree AND one (1) year of full-time experience as a paid paralegal OR one (1) year of full-time paid clerical experience in a law library OR an equivalent combination of education and experience; • Strong interpersonal skills and the ability to deal effectively and respectfully with people; • Knowledge of procedures, interlibrary cooperation, and the types of resources and services available to librarians and library users; • Ability to use computer applications, such as MS Office spreadsheets, text editing and publisher programs; • Ability to perform Trial Court fiscal procedures in accordance with MMARS accounting System; • Ability to understand and implement all policies and procedures of the Trial Court Law Libraries; • Ability to gather, analyze and report information; • Ability to reach with hands and arms, bend, crouch, lift materials weighing up to 30 pounds and climb stairs; • Ability to communicate effectively in both oral and written form; • Ability to travel to multiple library locations. Law Library Assistant II Requirements: • A minimum of three years of experience as a Law Library Assistant I; • Demonstrated ability to perform advanced legal reference; • Comprehensive knowledge of library policies and procedures; • Comprehensive knowledge of the Trial Court including its organizational structure and administrative policies; • Comprehensive knowledge of software applications and reference techniques including e-reference; • Demonstrated ability to work on system wide projects; • Demonstrated ability to work in more than one Trial Court Law Library. Closing Date/Time: 2024-08-09
May 11, 2024
Full Time
Title: Law Library Assistant - Middlesex Law Library (Woburn) Pay Grade: Grade 13 Starting Pay: $56,776.90 Departmental Mission Statement: The Court Services and Law Libraries Department is responsible for providing key court services to support the administration of justice and advance access to justice in the Trial Court. These services include the Court Service Centers, the Trial Court Law Libraries, and the Judicial Response System. MISSION STATEMENT OF THE MASSACHUSETTS TRIAL COURT LAW LIBRARIES: The Trial Court Law Library System provides timely, efficient access to current and historical law-related information in an impartial and respectful manner to anyone in need of legal information. ORGANIZATIONAL PROFILE Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days. Position Summary: Major duties are performed under the direction of the Head Law Librarian and include processing incoming library materials, preparing fiscal documents, providing general and legal information, and implementing circulation and interlibrary loan policies. The Law Library Assistant assists the Head Law Librarian in system-wide activities such as long range planning, electronic library services, and special projects, and may be assigned by the Law Library Department to perform Law Library Assistant duties in other libraries as needed. In the absence of the Head Law Librarian and other law library staff, maintains the day-to- day operation of the law library. Supervision Received: Reports to and receives work assignments and supervision from the Head Law Librarian. In the absence of a Head Law Librarian, the Law Library Assistant may receive direction fromanother Head Law Librarian, Circuit Law Librarian or Manager of Law Libraries in keeping with the library local policies and procedures. Duties: Law Library Assistant I Duties: • Processes incoming library materials for supplementation, maintains circulation records including the database of borrowers, and processes overdue notices using an integrated library system; • Files loose-leaf services, advance sheets, periodicals, and supplements; • Removes appropriate material and arranges disposition according to library policy; shelves materials; • Processes invoices, communicates with vendors about account problems, and maintains accounting records including budgetary spreadsheet; • Provides reference and information services to those seeking legal information by responding to questions in person, by telephone or through e-reference; locating and retrieving materials; performing simple bibliographic searches; and filling interlibrary loan requests; • Participates in basic e-reference services; • Maintains and operates library equipment including computer networks, microform machines, copiers, scanners and fax machines; • Prepares current and historical material for binding; • In the absence of the Head Law Librarian or a Law Librarian, maintains the day-to-day operation of the law library; • Performs related duties as required. Law Library Assistant II Duties: • Performs advanced legal reference duties including participating in document delivery and filling common e-reference requests; • Trains staff in aspects of library operations; • Performs routine cataloging functions; • Makes recommendations to the Head Law Librarian on the development of the library, collection and operational procedures; • Develops and maintains databases and troubleshoots the computer network and Internet access; updates and installs new software on computers; • Works with other librarians and staff on system-wide projects and committees; • Maintains the ability to perform Law Library Assistant I duties in at least one other Trial Court Law Library; • Performs related duties as required. Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court and Trial Court Law Libraries as demonstrated in the American Association of Law Libraries Ethical Principals. ( http://www.aallnet.org/main-menu/Leadership-Governance/policies/PublicPolicies/policy-ethics.html) Mission: Understands, upholds, and communicates the missions of the Trial Court, Court Service Centers and Law Libraries Department. Applied Knowledge: Demonstrates core competencies in the areas of reference and client services, information technology, cataloging and fiscal. Problem Solving: Accurately assesses workplace problems in the Trial Court, the Trial Court Law Libraries and a specific law library and recommends and facilitates appropriate solutions. Customer Service: Conducts oneself in a courteous and professional manner towards both Court employees and the public whether in person, on the telephone or in an electronic environment. Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, contributing to a work environment that focuses on shared departmental goals and maintaining effective working relationships. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Conducts oneself in a courteous and professional manner towards everyone using the services of the Trial Court Law Libraries. Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development and actively pursues continuing education. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Law Library Assistant: Law Library Assistant I Requirements: • Bachelor’s degree AND one (1) year of full-time experience as a paid paralegal OR one (1) year of full-time paid clerical experience in a law library OR an equivalent combination of education and experience; • Strong interpersonal skills and the ability to deal effectively and respectfully with people; • Knowledge of procedures, interlibrary cooperation, and the types of resources and services available to librarians and library users; • Ability to use computer applications, such as MS Office spreadsheets, text editing and publisher programs; • Ability to perform Trial Court fiscal procedures in accordance with MMARS accounting System; • Ability to understand and implement all policies and procedures of the Trial Court Law Libraries; • Ability to gather, analyze and report information; • Ability to reach with hands and arms, bend, crouch, lift materials weighing up to 30 pounds and climb stairs; • Ability to communicate effectively in both oral and written form; • Ability to travel to multiple library locations. Law Library Assistant II Requirements: • A minimum of three years of experience as a Law Library Assistant I; • Demonstrated ability to perform advanced legal reference; • Comprehensive knowledge of library policies and procedures; • Comprehensive knowledge of the Trial Court including its organizational structure and administrative policies; • Comprehensive knowledge of software applications and reference techniques including e-reference; • Demonstrated ability to work on system wide projects; • Demonstrated ability to work in more than one Trial Court Law Library. Closing Date/Time: 2024-08-09
The City of Menlo Park is a great place to work! We are now accepting applications for Program Assistant - Recreation and Community Programs. Program Assistants support a wide variety of programs including recreation centers, gymnasium and sports, youth camps, administrative offices, and senior center programs. This is an exceptional job opportunity for enthusiastic and skilled applicants to join the City of Menlo Park team and work with an outstanding local government. The City of Menlo Park currently has one (1) full-time Program Assistant position available immediately with assignment focused on recreation center and sports programs. This full-time position offers interesting and rewarding work experience, a competitive benefits package, and potential advancement opportunities for highly skilled applicants who are committed to continuous improvement and professional excellence. In addition to the current opportunity, this recruitment will be used to establish the eligibility list for Program Assistants. Interested candidates must apply now in order to be considered for placement in current and future positions in this classification. Additional full-time openings are anticipated to become available in the future to support additional programs including: Senior center programs Children and youth programs Community center operations Administrative office support The Department The Library and Community Services department is responsible for providing excellent customer service through recreational, educational, and cultural programs for children, adults and seniors. Our facilities include 221 acres of parkland distributed among 13 parks, two libraries, two community centers, two public pools, three childcare centers, two gymnasiums, and one gymnastics center. Included in the parks and recreation areas are tennis and pickleball courts, dog parks, softball diamonds, picnic areas, playgrounds, soccer fields, a skate park, shared use of a performing arts center and open space. The City of Menlo Park is preparing to open a state-of-the-art new facility that will incorporate a community center, gymnasium, aquatics center, senior center, youth center, and branch library in 2024. Job Description URL: https://menlopark.gov/files/sharedassets/public/v/1/administrative-services/documents/human-resources/job-classifications/seiu/program-assistant.pdf Ideal Candidate Desired knowledge, skills, and abilities for the position include but are not limited to: Excellent customer service and interpersonal skills Ability to learn and adapt to change environments Attention to detail Ability to communicate City policy verbally and in writing Accuracy in handling transactions (credit card, cash, check) Ability to learn customer relations management software platform data entry and reporting Strong computer skills including Microsoft Office programs Strong administrative skills including accounts payable and receivable Ability to successfully provide program and administrative support to the Recreation Coordinator and Library and Community Services Supervisor with recreation, sports, and other public services Ability to seamlessly balance day-to-day tasks with long-term and seasonal projects Examples of typical job functions (illustrative only) Participates in the day-to-day operations of assigned programs and services; plans, coordinates, and leads activities, classes, and special events; sets up and takes down tables, chairs, and equipment for classes, activities, events, and meetings; provides training, orientation, and guidance to program participants, staff, and volunteers. Serves as a liaison to participants, staff, and community organizations; provides presentations, information, and assistance regarding assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; communicates trends and issues to staff as appropriate. Acts as a program representative with external organizations to relay or obtain relevant information regarding program activities; coordinates department services and activities with other City departments, staff, and outside agencies. Serves as back-up for the program supervisor or coordinator in his or her absence. Prepares, assembles, copies, collates, and distributes a variety of program specific information, forms, records, and data as requested, including packets and other informational materials. Prepares, reviews, updates, and maintains a variety of program documents, records, reports, and files including updating the website; gathers and compiles information and data for reports; ensures proper filing of copies in program or central files. Maintains and updates program record systems and specialized databases; enters and updates information with program activity, program information, and report summaries; retrieves information from systems and specialized databases as required. Composes, types, edits, and proofreads a variety of documents, including forms, memos, and correspondence for program staff; checks draft documents for punctuation, spelling, and grammar; makes or suggests corrections. Responds to requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries. Prepares and processes forms and records, such as requests for payments, purchase orders, invoices, credit card statements, work orders, and timesheets. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies program policies and procedures in determining completeness of applications, records, and files. May register participants, collect payments, deposit funds, and schedule activities or track usage of facilities, as well as ensuring all appropriate paperwork is on file and complete. May oversee temporary staff, contractors, and volunteers during special events, classes, programs, and recreational activities including hiring, scheduling, training, and day-to-day oversight. Performs related duties as assigned. Minimum Qualifications Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade Two (2) years of experience working in a recreation, community services, library, and/or special education environment as well as administrative support experience. Bachelor's degree in recreation, social services, library services, child care or related field preferred. Possession of, or ability to obtain, a valid California Driver's License by time of appointment. For certain positions in Community Services, ability to obtain American Red Cross First Aid Certificate and CPR Certificate. Must maintain and renew certification per the American Red Cross guidelines. Benefits The City offers an excellent benefit package consisting of: Health Insurance: City contribution up to $2,655 per month towards a Cafeteria Plan which can be used to purchase medical insurance and participate in a flexible spending account for health care and/or child care reimbursement Dental: City-paid coverage for employee and dependents Vision: City-paid coverage for employee and dependents Vacation: 88 - 176 hours of vacation leave accrual each year, depending on length of service Sick Leave: 96 hours of sick leave accrued each year Holidays: 11 official holidays; 34 hours of floating holiday time per year; 8 “Day of Reflection” hours per year in recognition of holidays of individual and community importance Retirement: CalPERS: For classic members 2.0% @ 60 formula. For all others, 2.0% @ 62 formula. Deferred Compensation: Voluntary participation in City Plans. Life Insurance: City-paid policy equal to 1.5 times regular annual wage Long Term Disability: City-paid coverage Educational leave and tuition reimbursement A City-paid Caltrain GoPass. The Menlo Park campus is centrally located within walking distance from Caltrain and downtown Menlo Park. A City-paid BayPass. This pilot program offers employees unlimited travel in 2024 for both work and personal trips on 25 Bay Area transit agencies that use the Clipper card. A transportation allowance program provides employees with $1.50 per day when they walk, bicycle or carpool to work at least once per week. Employees are provided with access to an on-site gym at no cost. For additional benefit information, visit www.menlopark.gov and review the City of Menlo Park and SEIU Memorandum of Understanding. Special Instructions IMPORTANT: Please be sure to fill out the required City application completely, including all relevant work experience. Applications with “See Resume” as a substitution for the work experience description and/or unclear past employment information will not be considered. The deadline for this announcement is Sunday, June 2, 2024. Applications will be screened according to the qualifications outlined in this announcement. Not all applications which may meet the minimum requirements will proceed to the next phase of the recruitment process. If 25 or fewer applications are received, the eligibility list will be established based on application review. If 26 or more applications are received, the most qualified candidates will be invited to participate in an Oral Board Panel examination. All applicants will be notified by email as to whether or not they are invited to participate further in the selection process. Note: You must complete the supplemental questions to be considered. The top qualified candidates will be invited to a potential Spark Hire process which consist of a video interview submmited in response to interview questions. Potential Oral Board Panel Examination Date: TBD An Eligible List will be established as a result of this examination process and will be valid for a period of six months. The list may be extended up to a maximum of two years. The hiring department will review the Eligible List to determine which candidates will be invited to the department selection process. The City of Menlo Park is an Equal Opportunity Employer. It is the policy of the City of Menlo Park not to discriminate against all qualified applicants or employees. We will make reasonable efforts in the selection process to accommodate persons with disabilities. Please contact Human Resources at jobs@menlopark.gov prior to the closing date for accommodation requests. Before receiving an offer of employment, the candidate will be required to successfully complete a criminal conviction history questionnaire, DOJ fingerprinting, and an Occuscreen background check. Applicants must be successful in all phases of the selection process to be considered for this position. In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States. The City will not sponsor applicants for work visas. Closing Date/Time: 6/2/2024 at 11:59pm
May 09, 2024
Full Time
The City of Menlo Park is a great place to work! We are now accepting applications for Program Assistant - Recreation and Community Programs. Program Assistants support a wide variety of programs including recreation centers, gymnasium and sports, youth camps, administrative offices, and senior center programs. This is an exceptional job opportunity for enthusiastic and skilled applicants to join the City of Menlo Park team and work with an outstanding local government. The City of Menlo Park currently has one (1) full-time Program Assistant position available immediately with assignment focused on recreation center and sports programs. This full-time position offers interesting and rewarding work experience, a competitive benefits package, and potential advancement opportunities for highly skilled applicants who are committed to continuous improvement and professional excellence. In addition to the current opportunity, this recruitment will be used to establish the eligibility list for Program Assistants. Interested candidates must apply now in order to be considered for placement in current and future positions in this classification. Additional full-time openings are anticipated to become available in the future to support additional programs including: Senior center programs Children and youth programs Community center operations Administrative office support The Department The Library and Community Services department is responsible for providing excellent customer service through recreational, educational, and cultural programs for children, adults and seniors. Our facilities include 221 acres of parkland distributed among 13 parks, two libraries, two community centers, two public pools, three childcare centers, two gymnasiums, and one gymnastics center. Included in the parks and recreation areas are tennis and pickleball courts, dog parks, softball diamonds, picnic areas, playgrounds, soccer fields, a skate park, shared use of a performing arts center and open space. The City of Menlo Park is preparing to open a state-of-the-art new facility that will incorporate a community center, gymnasium, aquatics center, senior center, youth center, and branch library in 2024. Job Description URL: https://menlopark.gov/files/sharedassets/public/v/1/administrative-services/documents/human-resources/job-classifications/seiu/program-assistant.pdf Ideal Candidate Desired knowledge, skills, and abilities for the position include but are not limited to: Excellent customer service and interpersonal skills Ability to learn and adapt to change environments Attention to detail Ability to communicate City policy verbally and in writing Accuracy in handling transactions (credit card, cash, check) Ability to learn customer relations management software platform data entry and reporting Strong computer skills including Microsoft Office programs Strong administrative skills including accounts payable and receivable Ability to successfully provide program and administrative support to the Recreation Coordinator and Library and Community Services Supervisor with recreation, sports, and other public services Ability to seamlessly balance day-to-day tasks with long-term and seasonal projects Examples of typical job functions (illustrative only) Participates in the day-to-day operations of assigned programs and services; plans, coordinates, and leads activities, classes, and special events; sets up and takes down tables, chairs, and equipment for classes, activities, events, and meetings; provides training, orientation, and guidance to program participants, staff, and volunteers. Serves as a liaison to participants, staff, and community organizations; provides presentations, information, and assistance regarding assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; communicates trends and issues to staff as appropriate. Acts as a program representative with external organizations to relay or obtain relevant information regarding program activities; coordinates department services and activities with other City departments, staff, and outside agencies. Serves as back-up for the program supervisor or coordinator in his or her absence. Prepares, assembles, copies, collates, and distributes a variety of program specific information, forms, records, and data as requested, including packets and other informational materials. Prepares, reviews, updates, and maintains a variety of program documents, records, reports, and files including updating the website; gathers and compiles information and data for reports; ensures proper filing of copies in program or central files. Maintains and updates program record systems and specialized databases; enters and updates information with program activity, program information, and report summaries; retrieves information from systems and specialized databases as required. Composes, types, edits, and proofreads a variety of documents, including forms, memos, and correspondence for program staff; checks draft documents for punctuation, spelling, and grammar; makes or suggests corrections. Responds to requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries. Prepares and processes forms and records, such as requests for payments, purchase orders, invoices, credit card statements, work orders, and timesheets. Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies program policies and procedures in determining completeness of applications, records, and files. May register participants, collect payments, deposit funds, and schedule activities or track usage of facilities, as well as ensuring all appropriate paperwork is on file and complete. May oversee temporary staff, contractors, and volunteers during special events, classes, programs, and recreational activities including hiring, scheduling, training, and day-to-day oversight. Performs related duties as assigned. Minimum Qualifications Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade Two (2) years of experience working in a recreation, community services, library, and/or special education environment as well as administrative support experience. Bachelor's degree in recreation, social services, library services, child care or related field preferred. Possession of, or ability to obtain, a valid California Driver's License by time of appointment. For certain positions in Community Services, ability to obtain American Red Cross First Aid Certificate and CPR Certificate. Must maintain and renew certification per the American Red Cross guidelines. Benefits The City offers an excellent benefit package consisting of: Health Insurance: City contribution up to $2,655 per month towards a Cafeteria Plan which can be used to purchase medical insurance and participate in a flexible spending account for health care and/or child care reimbursement Dental: City-paid coverage for employee and dependents Vision: City-paid coverage for employee and dependents Vacation: 88 - 176 hours of vacation leave accrual each year, depending on length of service Sick Leave: 96 hours of sick leave accrued each year Holidays: 11 official holidays; 34 hours of floating holiday time per year; 8 “Day of Reflection” hours per year in recognition of holidays of individual and community importance Retirement: CalPERS: For classic members 2.0% @ 60 formula. For all others, 2.0% @ 62 formula. Deferred Compensation: Voluntary participation in City Plans. Life Insurance: City-paid policy equal to 1.5 times regular annual wage Long Term Disability: City-paid coverage Educational leave and tuition reimbursement A City-paid Caltrain GoPass. The Menlo Park campus is centrally located within walking distance from Caltrain and downtown Menlo Park. A City-paid BayPass. This pilot program offers employees unlimited travel in 2024 for both work and personal trips on 25 Bay Area transit agencies that use the Clipper card. A transportation allowance program provides employees with $1.50 per day when they walk, bicycle or carpool to work at least once per week. Employees are provided with access to an on-site gym at no cost. For additional benefit information, visit www.menlopark.gov and review the City of Menlo Park and SEIU Memorandum of Understanding. Special Instructions IMPORTANT: Please be sure to fill out the required City application completely, including all relevant work experience. Applications with “See Resume” as a substitution for the work experience description and/or unclear past employment information will not be considered. The deadline for this announcement is Sunday, June 2, 2024. Applications will be screened according to the qualifications outlined in this announcement. Not all applications which may meet the minimum requirements will proceed to the next phase of the recruitment process. If 25 or fewer applications are received, the eligibility list will be established based on application review. If 26 or more applications are received, the most qualified candidates will be invited to participate in an Oral Board Panel examination. All applicants will be notified by email as to whether or not they are invited to participate further in the selection process. Note: You must complete the supplemental questions to be considered. The top qualified candidates will be invited to a potential Spark Hire process which consist of a video interview submmited in response to interview questions. Potential Oral Board Panel Examination Date: TBD An Eligible List will be established as a result of this examination process and will be valid for a period of six months. The list may be extended up to a maximum of two years. The hiring department will review the Eligible List to determine which candidates will be invited to the department selection process. The City of Menlo Park is an Equal Opportunity Employer. It is the policy of the City of Menlo Park not to discriminate against all qualified applicants or employees. We will make reasonable efforts in the selection process to accommodate persons with disabilities. Please contact Human Resources at jobs@menlopark.gov prior to the closing date for accommodation requests. Before receiving an offer of employment, the candidate will be required to successfully complete a criminal conviction history questionnaire, DOJ fingerprinting, and an Occuscreen background check. Applicants must be successful in all phases of the selection process to be considered for this position. In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States. The City will not sponsor applicants for work visas. Closing Date/Time: 6/2/2024 at 11:59pm
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE PORT OF LONG BEACH IS SEEKING AN ASSISTANT DIRECTOR OF SURVEY (This is an at-will position) Salary Range: $190,000 - $235,000 ABOUT US The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country. THE TEAM In the realm of terminal development and redevelopment, the Survey Division plays a pivotal role in providing critical insights into land use and configuration. By conducting comprehensive surveys, they capture the nuances of terrain, infrastructure, and environmental factors, empowering planners and developers to optimize spatial layouts and infrastructure designs. Whether it's identifying potential expansion areas or assessing the feasibility of new projects, their data-driven approach ensures that terminal development initiatives are executed with precision and foresight. T he division's support extends to ongoing terminal operations, where accurate documentation is essential for maintaining safety and efficiency, by continually updating their records and monitoring changes in the Port's landscape. They provide invaluable guidance to terminal operators, enabling them to navigate logistical challenges and optimize workflow processes. From berth allocation to cargo handling procedures, their insights facilitate smooth operations and minimize disruptions, enhancing overall productivity and customer satisfaction. THE ROLE Reporting directly to the Director of Survey, the Assistant Director of Survey holds the prestigious position of second-in-command within the division, wielding immense influence and responsibility. Charged with steering a talented team of technical and administrative experts, they are the driving force behind the cutting-edge survey services powering the Port's Capital Improvement Program (CIP). From the thrilling depths of bathymetry mapping to the intricate complexities of boundary analysis, this role is a thrilling journey into the heart of maritime exploration and precision engineering. This visionary leader is also tasked with revolutionizing the very fabric of surveying at the Port. They are the architect of innovation, constantly pushing the boundaries of what's possible and pioneering new methodologies to enhance survey management and quality assurance, through their strategic vision and unwavering commitment to excellence. CANDIDATE CONNECT (INFORMATION SESSION) To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual inf ormation session on Thursday, May 16, 2024, @ 5:00 pm PDT via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087, Phone Conference ID: 527 173 056# Click here to join the meeting . EXAMPLES OF DUTIES HOW YOU GET TO CONTRIBUTE Assist the Director of Survey with managing the division: establishes staff work schedules; plans and allocates office space for staff; assists with preparing the division's annual personnel and non-personnel budgets; oversees resource planning and management; establishes, adopts, enforces, and implements the organization's policies and procedures; advises Director on staffing and operational procedural issues; works with Director to develop strategic plans; incorporates best management practices and technologies; evaluates the performance of the Division. Direct assigned Survey Division staff in performing their daily responsibilities; interview and recommend employees for hire; train, coach, and mentor staff; evaluate employee performance, prepare annual performance reviews and provide coaching for performance improvement; take disciplinary action to address performance or other deficiencies. Direct and oversee multiple Survey requests for Capital Improvement Programs (CIPs), bathymetry mapping, and Right-of-Way (ROW) requests to ensure effective delivery by supervising Survey groups: reviews Survey CIP budgets; reviews and approves Survey Service Requests (SSRs), project scopes, budgets, project schedules, cost estimates and contract documents; provides reviews on submittals including reports, calculations, plans, specifications, and estimates; monitors project progress, contractor invoicing and payments, contract amendments and change orders; oversees public bidding processes. Oversee the administration of consultant contracts: Review Requests for Statements of Qualifications (RSOQs) for the purpose of hiring consultants to complete assigned projects; review statements of qualification; prepares short-list of most qualified firms; conducts interviews of the short-listed consultants as part of a panel and chooses consultants; negotiates fees; administers consultant contracts; initiates and reviews consultant contract amendments; reviews and validates consultant invoices; controls scope, schedule, cost, and terms. Manage the Survey Office (SO) that develops and implements Survey services and Survey management policies, procedures, and training for the Engineering Bureau to increase project management effectiveness and provide continuous improvement of project delivery. Ensure the SO captures lessons learned, defines best practices, and performs project and process reviews to improve project delivery. Oversee the implementation of the QA Program, in accordance with SO policies for all project deliverables of the Engineering Bureau and Divisions outside of the Engineering Bureau. Oversee development and deployment of program/project tools to aid in standardization (project audits, reports, templates, and lessons learned library). Interact with senior managers and directors to provide strategic and tactical advice on program/project planning and execution. Prepare agendas and chair various meetings; ensure all action items are completed. Promote a positive, productive, and friendly work environment for the division. Handle day-to-day administrative approval functions for items such as time off requests, electronic time cards, purchase orders, and cash reimbursements. Direct, review, and prepare correspondence and letters to third parties including consultants, other agencies, and stakeholders. Prepare and review Board memoranda and Bureau Notes; approve before submittal to the Director of Survey; attend Board of Harbor Commissioner (BHC) meetings as required. Coordinate onsite consultant Survey services: authorizes work; meets weekly to review project status and issues; assists with resolution of technical problems; serves in the partnering escalation ladder to resolve disputed change items between contractors working for the Port. Advise the Director of Survey on the Port's Capital Improvement Program project, staffing, and operational protocol issues; work with the Director to develop strategic plans for the implementation of the Port's CIP, Environmental, and Real Estate needs. Represent Survey Director in their absence as requested at senior staff meetings, Board of Harbor Commissioner Meetings, or for other queries from senior Port staff; sign correspondence, invoices, and other documents as needed. Review weekly and monthly status reports received from all Survey groups; verify all pertinent information is provided; forward these reports summarizing project status, activity, and issues to the Division Director. Prepare and present technical presentations to industry leaders at conferences; prepare and present non-technical presentations to the BHC to describe Survey requests contained in Board Memoranda. Represent the Port and the Survey Division in engineering and surveying professional functions. Review survey project budgets. Establish and monitor file management and record keeping. Perform other duties as assigned REQUIREMENTS TO FILE EDUCATION, KNOWLEDGE & EXPERIENCE: Licensed Land Surveyor authorized to practice land surveying in the State of California, per California Business and Professions Code Section 8726, or a qualified civil engineer licensed before 1982 and has a license number under RCE 33965 (Proof required) Seven or more years of qualifying and licensed land surveying experience, including two years as a survey supervisor or survey manager is required Four years of experience in boundary analysis, geodesy, hydrographic surveys, unmanned aerial systems surveys, and/or construction staking is required TECHNICAL SKILLS NEEDED: Knowledge of land surveying and construction practices related to Port infrastructure and municipal public work projects is required Knowledge of the principles, practices, techniques, and common materials and equipment used in the survey, design, construction, and maintenance of various engineering projects is required Knowledge of land surveying mathematics, components of construction plans, and specifications is required Experience reviewing construction plans for staking purposes Experience with Trimble Business Center software or similar software for survey data processing Experience with survey total stations, data collectors, GPS rovers, scanners, and survey software Experience with Civil3D and/or Microstation CAD software DESIRABLE: A strong knowledge of right-of-way processes is highly desired A Master’s Degree in a related field from an accredited college is desirable Possession of a Project Management Professional (PMP) certification is desirable Experience with Unifier and Munis is highly desired Prior Port or City experience is desired You must be able to establish and maintain effective working relationships with various employees, vendor representatives, officials, and Port management. SELECTION PROCEDURE If you require accommodation because of a disability in order to participate in any phase of the application/selection process, please contact (562) 283-7500 or email Careers@polb.com . The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act or https://www.longbeach.gov/hr/about-us/talent-acquisition/the-fair-chance-act/. The final filing date for this recruitment is Wednesday, May 29, 2024 @ 4:30 pm PDT. To be considered for this opportunity, p lease submit a cover letter, resume, and a scanned copy of your land surveyor license with your application in PDF format. Incomplete applications (without a cover letter and resume) will not be considered. Individuals who are most qualified for the position will be invited to participate in the selection process, which may include a work-related assessment to further evaluate candidate qualifications. First and second-round panel interviews are scheduled for Wednesday, June 5, 2024 (virtual) and Thursday, June 13, 2024 (in-person) . Candidates should ensure availability on both dates. The successful candidate will be appointed shortly thereafter. References will be completed for finalist candidates; an employment offer is contingent on conducting a comprehensive background check. The Port reserves the right to extend the closing date without notice in order to accept additional applications. Those individuals determined to be most qualified for the position will be invited to participate in the selection process. THE BENEFITS: The Port of Long Beach has established an annual salary range of $190,000 - $235,000 (placement depends on qualifications). An attractive package of executive-level benefits is also included, with the opportunity to work in one of the most diverse and dynamic areas of the United States. The Port’s generous benefits package includes: Auto Allowance - $550.00 per month Executive Leave - 40 hours per year. Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee. Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds. Deferred Compensation - The City matches up to 2% of the base salary for all qualified members contributing to the 457(b) plan. Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage. Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000. Disability Insurance - City-paid short- and long-term disability insurance. Vacation - Vacation is accrued at 3.7 hours per pay period to begin, which is equivalent to two weeks on an annual basis. Vacation can be used after six months of service. Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits. Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with the child upon birth, adoption, or foster placement of a child, up to the age of 17. Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays. Bereavement Leave - 5 days for death or critical illness of immediate family member. Education Reimbursement - Tuition reimbursement allows employees to obtain additional education or training. Annual Physical - Eligible to receive an annual physical examination at the city's expense through the city-provided program. Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program. 529 college savings plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself to any accredited public or private U.S. college or university - or two-year technical or vocational institution. The Port of Long Beach is an Equal Opportunity Employer We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics. www.polb.com The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/29/2024 4:30 PM Pacific
May 09, 2024
Full Time
DESCRIPTION THE PORT OF LONG BEACH IS SEEKING AN ASSISTANT DIRECTOR OF SURVEY (This is an at-will position) Salary Range: $190,000 - $235,000 ABOUT US The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country. THE TEAM In the realm of terminal development and redevelopment, the Survey Division plays a pivotal role in providing critical insights into land use and configuration. By conducting comprehensive surveys, they capture the nuances of terrain, infrastructure, and environmental factors, empowering planners and developers to optimize spatial layouts and infrastructure designs. Whether it's identifying potential expansion areas or assessing the feasibility of new projects, their data-driven approach ensures that terminal development initiatives are executed with precision and foresight. T he division's support extends to ongoing terminal operations, where accurate documentation is essential for maintaining safety and efficiency, by continually updating their records and monitoring changes in the Port's landscape. They provide invaluable guidance to terminal operators, enabling them to navigate logistical challenges and optimize workflow processes. From berth allocation to cargo handling procedures, their insights facilitate smooth operations and minimize disruptions, enhancing overall productivity and customer satisfaction. THE ROLE Reporting directly to the Director of Survey, the Assistant Director of Survey holds the prestigious position of second-in-command within the division, wielding immense influence and responsibility. Charged with steering a talented team of technical and administrative experts, they are the driving force behind the cutting-edge survey services powering the Port's Capital Improvement Program (CIP). From the thrilling depths of bathymetry mapping to the intricate complexities of boundary analysis, this role is a thrilling journey into the heart of maritime exploration and precision engineering. This visionary leader is also tasked with revolutionizing the very fabric of surveying at the Port. They are the architect of innovation, constantly pushing the boundaries of what's possible and pioneering new methodologies to enhance survey management and quality assurance, through their strategic vision and unwavering commitment to excellence. CANDIDATE CONNECT (INFORMATION SESSION) To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual inf ormation session on Thursday, May 16, 2024, @ 5:00 pm PDT via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087, Phone Conference ID: 527 173 056# Click here to join the meeting . EXAMPLES OF DUTIES HOW YOU GET TO CONTRIBUTE Assist the Director of Survey with managing the division: establishes staff work schedules; plans and allocates office space for staff; assists with preparing the division's annual personnel and non-personnel budgets; oversees resource planning and management; establishes, adopts, enforces, and implements the organization's policies and procedures; advises Director on staffing and operational procedural issues; works with Director to develop strategic plans; incorporates best management practices and technologies; evaluates the performance of the Division. Direct assigned Survey Division staff in performing their daily responsibilities; interview and recommend employees for hire; train, coach, and mentor staff; evaluate employee performance, prepare annual performance reviews and provide coaching for performance improvement; take disciplinary action to address performance or other deficiencies. Direct and oversee multiple Survey requests for Capital Improvement Programs (CIPs), bathymetry mapping, and Right-of-Way (ROW) requests to ensure effective delivery by supervising Survey groups: reviews Survey CIP budgets; reviews and approves Survey Service Requests (SSRs), project scopes, budgets, project schedules, cost estimates and contract documents; provides reviews on submittals including reports, calculations, plans, specifications, and estimates; monitors project progress, contractor invoicing and payments, contract amendments and change orders; oversees public bidding processes. Oversee the administration of consultant contracts: Review Requests for Statements of Qualifications (RSOQs) for the purpose of hiring consultants to complete assigned projects; review statements of qualification; prepares short-list of most qualified firms; conducts interviews of the short-listed consultants as part of a panel and chooses consultants; negotiates fees; administers consultant contracts; initiates and reviews consultant contract amendments; reviews and validates consultant invoices; controls scope, schedule, cost, and terms. Manage the Survey Office (SO) that develops and implements Survey services and Survey management policies, procedures, and training for the Engineering Bureau to increase project management effectiveness and provide continuous improvement of project delivery. Ensure the SO captures lessons learned, defines best practices, and performs project and process reviews to improve project delivery. Oversee the implementation of the QA Program, in accordance with SO policies for all project deliverables of the Engineering Bureau and Divisions outside of the Engineering Bureau. Oversee development and deployment of program/project tools to aid in standardization (project audits, reports, templates, and lessons learned library). Interact with senior managers and directors to provide strategic and tactical advice on program/project planning and execution. Prepare agendas and chair various meetings; ensure all action items are completed. Promote a positive, productive, and friendly work environment for the division. Handle day-to-day administrative approval functions for items such as time off requests, electronic time cards, purchase orders, and cash reimbursements. Direct, review, and prepare correspondence and letters to third parties including consultants, other agencies, and stakeholders. Prepare and review Board memoranda and Bureau Notes; approve before submittal to the Director of Survey; attend Board of Harbor Commissioner (BHC) meetings as required. Coordinate onsite consultant Survey services: authorizes work; meets weekly to review project status and issues; assists with resolution of technical problems; serves in the partnering escalation ladder to resolve disputed change items between contractors working for the Port. Advise the Director of Survey on the Port's Capital Improvement Program project, staffing, and operational protocol issues; work with the Director to develop strategic plans for the implementation of the Port's CIP, Environmental, and Real Estate needs. Represent Survey Director in their absence as requested at senior staff meetings, Board of Harbor Commissioner Meetings, or for other queries from senior Port staff; sign correspondence, invoices, and other documents as needed. Review weekly and monthly status reports received from all Survey groups; verify all pertinent information is provided; forward these reports summarizing project status, activity, and issues to the Division Director. Prepare and present technical presentations to industry leaders at conferences; prepare and present non-technical presentations to the BHC to describe Survey requests contained in Board Memoranda. Represent the Port and the Survey Division in engineering and surveying professional functions. Review survey project budgets. Establish and monitor file management and record keeping. Perform other duties as assigned REQUIREMENTS TO FILE EDUCATION, KNOWLEDGE & EXPERIENCE: Licensed Land Surveyor authorized to practice land surveying in the State of California, per California Business and Professions Code Section 8726, or a qualified civil engineer licensed before 1982 and has a license number under RCE 33965 (Proof required) Seven or more years of qualifying and licensed land surveying experience, including two years as a survey supervisor or survey manager is required Four years of experience in boundary analysis, geodesy, hydrographic surveys, unmanned aerial systems surveys, and/or construction staking is required TECHNICAL SKILLS NEEDED: Knowledge of land surveying and construction practices related to Port infrastructure and municipal public work projects is required Knowledge of the principles, practices, techniques, and common materials and equipment used in the survey, design, construction, and maintenance of various engineering projects is required Knowledge of land surveying mathematics, components of construction plans, and specifications is required Experience reviewing construction plans for staking purposes Experience with Trimble Business Center software or similar software for survey data processing Experience with survey total stations, data collectors, GPS rovers, scanners, and survey software Experience with Civil3D and/or Microstation CAD software DESIRABLE: A strong knowledge of right-of-way processes is highly desired A Master’s Degree in a related field from an accredited college is desirable Possession of a Project Management Professional (PMP) certification is desirable Experience with Unifier and Munis is highly desired Prior Port or City experience is desired You must be able to establish and maintain effective working relationships with various employees, vendor representatives, officials, and Port management. SELECTION PROCEDURE If you require accommodation because of a disability in order to participate in any phase of the application/selection process, please contact (562) 283-7500 or email Careers@polb.com . The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act or https://www.longbeach.gov/hr/about-us/talent-acquisition/the-fair-chance-act/. The final filing date for this recruitment is Wednesday, May 29, 2024 @ 4:30 pm PDT. To be considered for this opportunity, p lease submit a cover letter, resume, and a scanned copy of your land surveyor license with your application in PDF format. Incomplete applications (without a cover letter and resume) will not be considered. Individuals who are most qualified for the position will be invited to participate in the selection process, which may include a work-related assessment to further evaluate candidate qualifications. First and second-round panel interviews are scheduled for Wednesday, June 5, 2024 (virtual) and Thursday, June 13, 2024 (in-person) . Candidates should ensure availability on both dates. The successful candidate will be appointed shortly thereafter. References will be completed for finalist candidates; an employment offer is contingent on conducting a comprehensive background check. The Port reserves the right to extend the closing date without notice in order to accept additional applications. Those individuals determined to be most qualified for the position will be invited to participate in the selection process. THE BENEFITS: The Port of Long Beach has established an annual salary range of $190,000 - $235,000 (placement depends on qualifications). An attractive package of executive-level benefits is also included, with the opportunity to work in one of the most diverse and dynamic areas of the United States. The Port’s generous benefits package includes: Auto Allowance - $550.00 per month Executive Leave - 40 hours per year. Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee. Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds. Deferred Compensation - The City matches up to 2% of the base salary for all qualified members contributing to the 457(b) plan. Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage. Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000. Disability Insurance - City-paid short- and long-term disability insurance. Vacation - Vacation is accrued at 3.7 hours per pay period to begin, which is equivalent to two weeks on an annual basis. Vacation can be used after six months of service. Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits. Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with the child upon birth, adoption, or foster placement of a child, up to the age of 17. Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays. Bereavement Leave - 5 days for death or critical illness of immediate family member. Education Reimbursement - Tuition reimbursement allows employees to obtain additional education or training. Annual Physical - Eligible to receive an annual physical examination at the city's expense through the city-provided program. Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program. 529 college savings plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself to any accredited public or private U.S. college or university - or two-year technical or vocational institution. The Port of Long Beach is an Equal Opportunity Employer We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics. www.polb.com The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/29/2024 4:30 PM Pacific
SOUTH COAST AQMD
Diamond Bar, California, United States
SOUTH COAST AQMD AND JOB OVERVIEW South Coast Air Quality Management District (South Coast AQMD) is one of the largest and most technologically sophisticated environmental regulatory agencies in the Nation. We serve a four-county region that includes large areas of Los Angeles, Orange County, Riverside and San Bernardino counties, including the Coachella Valley, which is home to more than 17 million people. South Coast AQMD's headquarters is located in Diamond Bar, 30 miles east of downtown Los Angeles, at the junction of the 57 and 60 freeways. With a highly diverse "Clean Air Team" of over 800 employees, an annual budget of $196.3 million, and a state-of-the art air quality laboratory, our mission is to ensure clean air and a healthy environment. South Coast AQMD is an organization you can be proud to work for -- we make a difference in the quality of life in Southern California! THE SELECTION PROCESS Application packets and responses to the Supplemental Questionnaire will be carefully reviewed, and only those candidates with the most competitive and/or directly transferable experience will be invited to the next step in the process, which is expected to be performance-based computer skills testing, including a basic Microsoft Word and intermediate Microsoft Excel skills test. Following the computer skills tests, the most competitive candidates will be invited to a multiple-choice examination. Performance in the above testing processes is expected to result in a ranked eligible list, from which current and future vacancies may be filled, during the 6-12 month life of the list. Please note : All testing is expected to be conducted remotely. Only those who demonstrate at each successive step of the selection process that they are among the most competitively qualified will be advanced to the next step. Meeting the minimum qualifications does not guarantee an invitation to future steps in the process. South Coast AQMD reserves the right to add, delete, or modify any elements of the selection process as deemed appropriate, based on the number and quality of applicants at each step. Candidates who may need accommodations during the selection process must call the Human Resources Department at least one week prior to any test dates. ABOUT THE POSITION Senior Office Assistant is the lead-worker or advanced journey-level class in the Office Assistant series. Under general supervision, a Senior Office Assistant assigns, coordinates, reviews and participates in a variety of office assistance and clerical support duties; and/or performs specialized, complex office assistant duties and clerical support duties of above-average difficulty; operates automated office equipment; and does other work as required. EXAMPLE OF DUTIES Assigns, reviews, participates in, and coordinates the activities of a unit engaged in performing general or specialized office support work; monitors the workload and prioritizes assignments to ensure the timely completion of work; compiles unit statistical production reports maintained by staff for supervisory review; may coordinate the flow of work with other units. Trains and instructs new employees on operational procedures and divisional rules, regulations, and procedures; provides technical guidance on difficult work problems by explaining the application of operational procedures specific to the situation. Reviews the work of staff to ensure accuracy, completeness, and adherence to instructions and prescribed work methods, and counsels staff on work assignments; meets with supervisory staff to provide information, and discuss reassignment of staff and work performance problems; prepares draft performance evaluations. Performs specialized complex and responsible office support work requiring the review and analysis of a variety of information sources; performs extensive searches of records, files, reports, and/or computerized databases and recordkeeping systems, and abstracts information not readily available; summarizes and interprets data to prepare narrative or statistical reports. Responds to a variety of inquiries, requests, or complaints; identifies, analyzes, and prepares appropriate recommendations, and initiates corrective measures to resolve problems; provides information that requires referencing a number of sources and the explanation of detailed rules, regulations, and procedures to South Coast AQMD staff and the public; handles difficult situations and sensitive requests for information by South Coast AQMD personnel or external agency representatives; may screen and route incoming telephone calls. Reviews documents, files, applications, and records for form and content, and to ensure compliance with established operational policies and procedures; performs arithmetical calculations to compile statistical reports; may calculate and prepare special billings, reinstatement fees, and prorations for billing cycle changes. Types letters, reports, charts, case records, and similar documents using word processing equipment or a typewriter from rough drafts, marginal notes, machine transcriptions, or general instructions; gathers and assembles information from a variety of sources, and arranges materials in proper format; proofreads finished copy to ensure standards for accuracy, completeness, and format; composes correspondence requiring the exercise of independent judgment in the selection of information or data necessary to formulate a reply. Establishes alphabetical, numerical, chronological, and/or subject matter filing systems; prepares, arranges, indexes, and cross-references files, as needed; updates and organizes files to determine the appropriateness of revising, deleting, or purging information; maintains a variety of records, logs, rosters, and registers; may prepare statistical and other types of reports; may review office supplies and requisition forms, and prepares supply requests based on anticipated needs. MINIMUM AND DESIRABLE QUALIFICATIONS D ESIRABLE QUALIFICATIONS In addition to the Minimum Qualifications that follow, the most competitive candidates will possess: At least three years of journey-level experience, performing a variety of clerical support duties. Experience working for a government agency or public organization. Excellent customer service skills. Experience providing clerical support to a large staff, reporting to multiple supervisors. Experience working in a fast-paced department, juggling competing priorities and deadlines. Strong data entry experience and skills. Experience updating/maintaining web pages is a plus. MINIMUM QUALIFICATIONS SKILL: Type 30 net words per minute. (Please click here to review typing certificate requirements. Your typing certificate must be attached to the application.) EITHER I- EXPERIENCE: One year as an Office Assistant. -OR II- EXPERIENCE: Two years performing a variety of journey-level clerical duties. SUBSTITUTION: Completion of 18 semester (27 quarter) units from an accredited college or university in secretarial sciences, office practices, business education, or a closely related field, or completion of 360 hours of training from a recognized occupational training program in any of the above-listed fields may substitute for up to one year of the experience required under Option II. KNOWLEDGE OF: Modern office and record-keeping practices, including alphabetical, numerical, chronological, and subject matter filing procedures; correct spelling, grammar, and punctuation to prepare correspondence and proofread finished copy; use and maintenance of computerized databases; computers and other automated equipment for data entry and word processing purposes, and well as other office equipment, including calculators, scanners, photocopiers and printers. ABILITY TO: Train and review the work of other staff; explain and apply South Coast AQMD rules, regulations, policies, and procedures specific to the area of assignment; effectively communicate detailed and complex rules, regulations, and clerical procedures to the public and South Coast AQMD employees; sort, classify, compile, and verify data; review and proofread documents for accuracy and completeness; maintain logs and records, including computerized filing systems and databases; make accurate arithmetical computations; operate a variety of standard and automated office machines; understand and follow oral and written instructions; establish and maintain effective working relationships with South Coast AQMD personnel and others contacted in the course of work. OTHER IMPORTANT INFORMATION APPLICATION PACKETS MUST INCLUDE: A typing certificate. The typing certificate must be attached to the application. Please click here to review typing certificate requirements. A completed employment application covering at least the past 10 years of employment history (or longer if you have other relevant experience), and your entire South Coast AQMD employment history if you are a South Coast AQMD employee.Up to four references which include the names and phone numbers of your present and past supervisors or managers, and/or college professors or persons for whom you have directly provided services, not peers .Responses to the Supplemental Questionnaire (SQ). The SQ is a form of written test, and will be evaluated as such. Your responses should be well written, clear, concise, and directly responsive to the question.If you claim education on your application, an unofficial copy of your transcripts, documenting all qualifying education and/or occupational training claimed, must be submitted as an attachment to your online application. Job applications must be completely filled out. A resume cannot be substituted for the required information. Be sure to detail any education, training or other relevant coursework that would make you a particularly strong candidate. If you have any questions regarding this recruitment, please contact the Human Resources Department at (909) 396-2800. OFFICE CLERICAL & MAINTENANCE EMPLOYEE BENEFIT OVERVIEW BENEFIT DESCRIPTION Monthly Benefit Allotment $1,912.00, to purchase medical, dental, and life insurance, with unused portion paid to you as cash. Insurance coverage becomes effective on the first of themonth following completion of 30 days of continuous service. Dependent children may be covered to age 26 on medical, dental and vision plans. Medical Health Plans Blue Shield PPO Blue Shield PPO Savings Plus 2250 (High Deductible Plan) Blue Shield HMO Kaiser HMO Kaiser HSA HMO 1500 (High Deductible Plan) Dental Plans Delta Dental PPO (without orthodontic benefits) Delta Dental PPO (with orthodontic benefits for children only) DeltaCare (PMI) Dental Vision Plan EyeMed - Optional Life Insurance $10,000 Term Life Insurance (Optional additional life insurance, paid by you, at 1X, 2X, or 3X your salary) Employee Assistance Program (EAP) Claremont EAP, powered by Uprise Health. EAP benefits are available to all employees and their families at no cost to you. EAP offers confidential advice, support and practical solutions to real-life issues. Services available: confidential therapy, 24-hour crisis help and online peer support groups. Accidental Death & Dismemberment Optional Section 125 Optional Plans (Medical Reimbursement; Dependent Care) Work Schedule Four 10-hour days, Tuesday through Friday Vacation 80 hours per year, increasing to 120 after five years Holidays 13 paid holidays per year Sick Leave 100 hours per year Other Leaves Bereavement; Jury Duty; Military; Witness Tuition Reimbursement Reimbursed up to $5,000 per year Deferred Compensation (457 Plan) Optional (Employee may contribute up to the IRS maximum). South Coast AQMD matches, dollar for dollar up to $300 per year for the regular plan. Retirement 2.5% @ 67 defined benefit plan - Applies to employees hired on or after January 1, 2013 who, at time of hire, were not members of the San Bernardino County Employees' Retirement Association (SBCERA) or another public employee retirement system through which reciprocity may be established. 2.0% @ 55 defined benefit plan - Applies to employees who, prior to January 1, 2013, were active members of SBCERA or another public employee retirement system through which reciprocity may be established. Employees pay only the Medicare portion of Social Security. 01/01/2024 Closing Date/Time: 6/5/2024 11:59 PM Pacific
May 09, 2024
Full Time
SOUTH COAST AQMD AND JOB OVERVIEW South Coast Air Quality Management District (South Coast AQMD) is one of the largest and most technologically sophisticated environmental regulatory agencies in the Nation. We serve a four-county region that includes large areas of Los Angeles, Orange County, Riverside and San Bernardino counties, including the Coachella Valley, which is home to more than 17 million people. South Coast AQMD's headquarters is located in Diamond Bar, 30 miles east of downtown Los Angeles, at the junction of the 57 and 60 freeways. With a highly diverse "Clean Air Team" of over 800 employees, an annual budget of $196.3 million, and a state-of-the art air quality laboratory, our mission is to ensure clean air and a healthy environment. South Coast AQMD is an organization you can be proud to work for -- we make a difference in the quality of life in Southern California! THE SELECTION PROCESS Application packets and responses to the Supplemental Questionnaire will be carefully reviewed, and only those candidates with the most competitive and/or directly transferable experience will be invited to the next step in the process, which is expected to be performance-based computer skills testing, including a basic Microsoft Word and intermediate Microsoft Excel skills test. Following the computer skills tests, the most competitive candidates will be invited to a multiple-choice examination. Performance in the above testing processes is expected to result in a ranked eligible list, from which current and future vacancies may be filled, during the 6-12 month life of the list. Please note : All testing is expected to be conducted remotely. Only those who demonstrate at each successive step of the selection process that they are among the most competitively qualified will be advanced to the next step. Meeting the minimum qualifications does not guarantee an invitation to future steps in the process. South Coast AQMD reserves the right to add, delete, or modify any elements of the selection process as deemed appropriate, based on the number and quality of applicants at each step. Candidates who may need accommodations during the selection process must call the Human Resources Department at least one week prior to any test dates. ABOUT THE POSITION Senior Office Assistant is the lead-worker or advanced journey-level class in the Office Assistant series. Under general supervision, a Senior Office Assistant assigns, coordinates, reviews and participates in a variety of office assistance and clerical support duties; and/or performs specialized, complex office assistant duties and clerical support duties of above-average difficulty; operates automated office equipment; and does other work as required. EXAMPLE OF DUTIES Assigns, reviews, participates in, and coordinates the activities of a unit engaged in performing general or specialized office support work; monitors the workload and prioritizes assignments to ensure the timely completion of work; compiles unit statistical production reports maintained by staff for supervisory review; may coordinate the flow of work with other units. Trains and instructs new employees on operational procedures and divisional rules, regulations, and procedures; provides technical guidance on difficult work problems by explaining the application of operational procedures specific to the situation. Reviews the work of staff to ensure accuracy, completeness, and adherence to instructions and prescribed work methods, and counsels staff on work assignments; meets with supervisory staff to provide information, and discuss reassignment of staff and work performance problems; prepares draft performance evaluations. Performs specialized complex and responsible office support work requiring the review and analysis of a variety of information sources; performs extensive searches of records, files, reports, and/or computerized databases and recordkeeping systems, and abstracts information not readily available; summarizes and interprets data to prepare narrative or statistical reports. Responds to a variety of inquiries, requests, or complaints; identifies, analyzes, and prepares appropriate recommendations, and initiates corrective measures to resolve problems; provides information that requires referencing a number of sources and the explanation of detailed rules, regulations, and procedures to South Coast AQMD staff and the public; handles difficult situations and sensitive requests for information by South Coast AQMD personnel or external agency representatives; may screen and route incoming telephone calls. Reviews documents, files, applications, and records for form and content, and to ensure compliance with established operational policies and procedures; performs arithmetical calculations to compile statistical reports; may calculate and prepare special billings, reinstatement fees, and prorations for billing cycle changes. Types letters, reports, charts, case records, and similar documents using word processing equipment or a typewriter from rough drafts, marginal notes, machine transcriptions, or general instructions; gathers and assembles information from a variety of sources, and arranges materials in proper format; proofreads finished copy to ensure standards for accuracy, completeness, and format; composes correspondence requiring the exercise of independent judgment in the selection of information or data necessary to formulate a reply. Establishes alphabetical, numerical, chronological, and/or subject matter filing systems; prepares, arranges, indexes, and cross-references files, as needed; updates and organizes files to determine the appropriateness of revising, deleting, or purging information; maintains a variety of records, logs, rosters, and registers; may prepare statistical and other types of reports; may review office supplies and requisition forms, and prepares supply requests based on anticipated needs. MINIMUM AND DESIRABLE QUALIFICATIONS D ESIRABLE QUALIFICATIONS In addition to the Minimum Qualifications that follow, the most competitive candidates will possess: At least three years of journey-level experience, performing a variety of clerical support duties. Experience working for a government agency or public organization. Excellent customer service skills. Experience providing clerical support to a large staff, reporting to multiple supervisors. Experience working in a fast-paced department, juggling competing priorities and deadlines. Strong data entry experience and skills. Experience updating/maintaining web pages is a plus. MINIMUM QUALIFICATIONS SKILL: Type 30 net words per minute. (Please click here to review typing certificate requirements. Your typing certificate must be attached to the application.) EITHER I- EXPERIENCE: One year as an Office Assistant. -OR II- EXPERIENCE: Two years performing a variety of journey-level clerical duties. SUBSTITUTION: Completion of 18 semester (27 quarter) units from an accredited college or university in secretarial sciences, office practices, business education, or a closely related field, or completion of 360 hours of training from a recognized occupational training program in any of the above-listed fields may substitute for up to one year of the experience required under Option II. KNOWLEDGE OF: Modern office and record-keeping practices, including alphabetical, numerical, chronological, and subject matter filing procedures; correct spelling, grammar, and punctuation to prepare correspondence and proofread finished copy; use and maintenance of computerized databases; computers and other automated equipment for data entry and word processing purposes, and well as other office equipment, including calculators, scanners, photocopiers and printers. ABILITY TO: Train and review the work of other staff; explain and apply South Coast AQMD rules, regulations, policies, and procedures specific to the area of assignment; effectively communicate detailed and complex rules, regulations, and clerical procedures to the public and South Coast AQMD employees; sort, classify, compile, and verify data; review and proofread documents for accuracy and completeness; maintain logs and records, including computerized filing systems and databases; make accurate arithmetical computations; operate a variety of standard and automated office machines; understand and follow oral and written instructions; establish and maintain effective working relationships with South Coast AQMD personnel and others contacted in the course of work. OTHER IMPORTANT INFORMATION APPLICATION PACKETS MUST INCLUDE: A typing certificate. The typing certificate must be attached to the application. Please click here to review typing certificate requirements. A completed employment application covering at least the past 10 years of employment history (or longer if you have other relevant experience), and your entire South Coast AQMD employment history if you are a South Coast AQMD employee.Up to four references which include the names and phone numbers of your present and past supervisors or managers, and/or college professors or persons for whom you have directly provided services, not peers .Responses to the Supplemental Questionnaire (SQ). The SQ is a form of written test, and will be evaluated as such. Your responses should be well written, clear, concise, and directly responsive to the question.If you claim education on your application, an unofficial copy of your transcripts, documenting all qualifying education and/or occupational training claimed, must be submitted as an attachment to your online application. Job applications must be completely filled out. A resume cannot be substituted for the required information. Be sure to detail any education, training or other relevant coursework that would make you a particularly strong candidate. If you have any questions regarding this recruitment, please contact the Human Resources Department at (909) 396-2800. OFFICE CLERICAL & MAINTENANCE EMPLOYEE BENEFIT OVERVIEW BENEFIT DESCRIPTION Monthly Benefit Allotment $1,912.00, to purchase medical, dental, and life insurance, with unused portion paid to you as cash. Insurance coverage becomes effective on the first of themonth following completion of 30 days of continuous service. Dependent children may be covered to age 26 on medical, dental and vision plans. Medical Health Plans Blue Shield PPO Blue Shield PPO Savings Plus 2250 (High Deductible Plan) Blue Shield HMO Kaiser HMO Kaiser HSA HMO 1500 (High Deductible Plan) Dental Plans Delta Dental PPO (without orthodontic benefits) Delta Dental PPO (with orthodontic benefits for children only) DeltaCare (PMI) Dental Vision Plan EyeMed - Optional Life Insurance $10,000 Term Life Insurance (Optional additional life insurance, paid by you, at 1X, 2X, or 3X your salary) Employee Assistance Program (EAP) Claremont EAP, powered by Uprise Health. EAP benefits are available to all employees and their families at no cost to you. EAP offers confidential advice, support and practical solutions to real-life issues. Services available: confidential therapy, 24-hour crisis help and online peer support groups. Accidental Death & Dismemberment Optional Section 125 Optional Plans (Medical Reimbursement; Dependent Care) Work Schedule Four 10-hour days, Tuesday through Friday Vacation 80 hours per year, increasing to 120 after five years Holidays 13 paid holidays per year Sick Leave 100 hours per year Other Leaves Bereavement; Jury Duty; Military; Witness Tuition Reimbursement Reimbursed up to $5,000 per year Deferred Compensation (457 Plan) Optional (Employee may contribute up to the IRS maximum). South Coast AQMD matches, dollar for dollar up to $300 per year for the regular plan. Retirement 2.5% @ 67 defined benefit plan - Applies to employees hired on or after January 1, 2013 who, at time of hire, were not members of the San Bernardino County Employees' Retirement Association (SBCERA) or another public employee retirement system through which reciprocity may be established. 2.0% @ 55 defined benefit plan - Applies to employees who, prior to January 1, 2013, were active members of SBCERA or another public employee retirement system through which reciprocity may be established. Employees pay only the Medicare portion of Social Security. 01/01/2024 Closing Date/Time: 6/5/2024 11:59 PM Pacific