Water Employee Services Agency (WESA)
Lake Elsinore, CA, US
The Position: Deputy District Secretary Salary: $41.71 to $54.74 per hour Immediate Impact: The successful candidate will be given the following objectives upon hire: Within the first 3 months, be familiar with the District's policies and procedures related to Board administration. Within the first 6 months, be familiar with the District's agenda management software and begin compiling and posting agendas/packets per the Brown Act. Within the first 9 months, begin documenting standard operating procedures for the Deputy Secretary Position. Within the first 12 months, understands and administers the Statement of Economic Interest Filing and campaign noticing requirements. The Ideal Candidate: The ideal candidate will possess the following: Detail oriented, ability to work independently, exercise judgment and take initiative. Ability to efficiently receive and screen visitors and telephone calls, that may require sensitivity. Working knowledge of administrative best practices and procedures, along with the ability to utilize standard office software at an advanced skill level. Knowledge of public agency practices, including the role and responsibilities of a public governing board. SUMMARY DESCRIPTION Under direction of an Assistant General Manager or the District Secretary/Administrative Services Supervisor, performs a wide variety of responsible, professional, confidential, and complex administrative and programmatic duties requiring independence, initiative, and discretion for an assigned branch of the District; participates in the preparation of the Board agenda and minutes and may serve as Deputy Board Secretary as required; provides supervision and leadership over administrative support staff assigned to the branch; performs, monitors, and assigns work to ensure high performance and quality of work consistent with District wide policies and standards; interprets District policies and administrative regulations; performs a variety of coordination and research functions; serves as a liaison with District staff, outside agencies, and the general public; coordinates the work with Assistant General Managers, District Secretary/Administrative Services Supervisor, or Department Heads for assigned branch of the District; and performs related duties as assigned. Incumbents in this class are involved in administration, coordination, supervision, and support responsibilities. Assignments involve complex, diverse and confidential administrative and support services. Assignments are typically received from an Assistant General Manager or from the District Secretary/Administrative Services Supervisor in the form of general instructions and objectives and incumbents are expected to organize the necessary details and carry them through to completion. Incumbents in this class operate in an environment characterized by involvement in broad District-wide issues and interactions with District board members and top executives, elected officials, high-level executives of regional agencies, representatives of industry and professional groups and the media on complex and sensitive matters. Incumbents may be expected to supervise a small administrative support staff. The Senior Executive Assistant is distinguished from the Executive Assistant in that the former class serves in a District-wide leadership capacity to provide coordination and communications related to administrative standards and expectations; further, the higher level class performs at the advanced professional level and performs confidential office administrative and secretarial support functions for the General Manager, requiring the highest degree of independent judgment, a higher level of responsibility, extensive experience and skill level, and a thorough knowledge of District functions policies, and procedures. Other information: REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. •Serves in the capacity of Executive Assistant to an Assistant General Manager over a major branch of the District or to the District Secretary; provides centralized administrative support services to the Assistant General Manager, Department Heads, and Managers for the assigned branch, or to the District Secretary (serves in the capacity of Deputy Board Secretary when assigned to Administration); plans, coordinates, and reviews activities and operations of the branch, as assigned. •Performs a wide variety of professional and responsible secretarial and administrative duties for an Assistant General Manager, Department Heads, and Managers for an assigned branch of the District, or for the District Secretary; relieves the Assistant General Manager, and other assigned staff of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems. •When assigned to Administration, assists the District Secretary with stock transfers; maintains records for issued certificates. •When assigned to Administration,assiststheDistrictSecretaryinconductingelectionsfortheBoardofDirectors. •Maintains a calendar of activities, meetings, and various events for the Assistant General Manager, Board of Directors, District Secretary and/or assigned staff; coordinates activities with other District departments, the District Secretary, the public, and outside agencies; arranges for meetings with multiple parties; sets-up meeting rooms, required equipment and refreshments. •Reviews and organizes office operations; implements various administrative operating procedures, rules, regulations, and clerical systems and ensures consistency within the branch; develops and revises office forms and report formats which are unique to the branch; and initiates, organizes, and maintains complex filing systems and records. •As assigned, provides leadership and supervision of a centralized pool of administrative support staff in order to serve the administrative needs of the branch; provides regular communications and training to assigned staff related to administrative processes, procedures, methods, standards and expectations; attends and may conduct regular meetings with administrative staff at the branch level to ensure effectiveness and efficiency. •Establishes schedules and methods for providing support services; assigns work activities, projects, and programs to assigned staff; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems; recommends improvements in work flow, procedures, and use of equipment and forms; implements improvements as approved. •Develops and implements goals, objectives, and priorities for administrative pool, as assigned, consistent with management objectives; recommends and participates in the implementation of resulting policies and procedures; monitors work activities to ensure compliance with established policies and procedures. •Identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. •Participates in the selection of assigned personnel; provides or coordinates staff training; evaluates performance; works with employees to correct deficiencies; implements discipline procedures. •Provides records management leadership for department records; provides records management support to the Records Management Coordinator when assigned to Administration; maintains accurate and up-to-date files and records for assigned areas including maintaining electronic records management systems; monitors various logs, accounts, and files for current and accurate information; develops, organizes, and maintains filing systems; scans and indexes records; follows District Retention Policy guidelines. •Initiates, organizes, maintains, and controls access to complex filing systems and records including highly sensitive files; establishes, makes entries in, controls accessibility to, updates, and maintains assigned files; scans documents into electronic format and files hardcopies; establishes and maintains administrative files. •May serve as the primary contact and liaison, for matters related to administrative support, for the branch to which assigned with other District departments and staff, the general public, and outside agencies and organizations; screens office calls, visitors, and mail; provides information and assistance including responding to requests for information and assistance; assists the public and other District staff in interpreting and applying District policies and procedures; researches information related to District policies; explains, justifies, and defends programs, policies and activities. •Conducts research, prepares, revises, and implements various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices at the branch level; collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; writes reports that present and interpret data, identify alternatives, and make and justify recommendations. •Assists management staff in collecting, compiling, and analyzing information from various sources on a variety of specialized topics; participates in the preparation of reports that present and interpret data, identify alternatives, and make and justify recommendations; assists with special projects, task forces, and ad hoc committees as assigned. •Gathers background materials needed to draft recommendations, staff reports and related documents for the Board of Directors; tracks status of Board items and ensures that required deadlines are met. •Utilizes standard business software at an advanced skill level to prepare a wide variety of reports, letters, memoranda, correspondence, and statistical charts; types from rough draft, verbal instruction, or transcribing machine and proofreads for accuracy; independently composes correspondence and reports related to assigned area of responsibility. •Participates in maintaining the District’s website, as assigned. •Attends, and participates in meetings and committees as required; schedules meetings and coordinates and prepares agendas for meetings as necessary; may take, transcribe, and maintain minutes for meetings. •May assist in monitoring assigned budgets; compiles annual budget requests and budget information as assigned. •Operates a variety of modern office equipment; utilizes various computer applications and software packages at an advanced level; maintains and generates reports from a database or network system. •Notarizes documents for the District, as required. •Provides backup for other District, branch, department or division office administrative support staff; performs in a manner which supports good team work. •Reads, understands, and ensures compliance with the Records Retention Policy and Brown Act. •Reads, understands, and ensures compliance with the District Safety Manual; attends safety meetings, as required; reports all accidents, violations, or infractions to supervisor. •Performs related duties as required. Competencies and skills: Nonessential: * Enthusiasm - Possessing a strong drive and desire for learning, innovation, forward-thinking, and the overall desire to do your job well. * Experience * Inclusiveness - Conducting yourself in a manner which promotes respect and teamwork; communication with and appreciation for all, understanding each person is unique; Striving to understand how to work with our differences, provide better service, work products, and enhance organizational culture. * Integrity - Demonstrating sincerity and high moral standards in principles, intentions, and actions; having an honest and open approach to all conduct aspects that encourages loyalty, transparency, fairness, and trust. * Professionalism - Demonstrating knowledge, effectiveness, and competency when interacting with coworkers and customers while maintaining a calm, professional outward demeanor, upholding a reputation for accuracy, dependability, expertise, efficiency, and high quality through delivery of information, services, and products. * Stewardship - Taking responsibility and ownership for assigned responsibilities; considering the expectations of customers, both internal and external, while demonstrating a proactive, positive willingness to serve. Credentials: Nonessential: * Notary Public * CA Class C Driver's License Education: Nonessential: * High School or Equivalent Compensation: •Medical, dental, vision, accidental death and dismemberment insurance, a life insurance policy equal to two times the annual salary for the employee and a $1,000.00 policy for eligible dependents. Benefits become effective on the first of the month following a 30-day waiting period and the Authority contributes 90% of the cost of such insurance. • CalPERS Retirement is provided using the 2.7 at age 55 formula for “Classic” Members. Retirement is provided using the 2% at age 62 formula for “New/PEPRA” Members. • Three deferred compensation plans to which an employee may voluntarily contribute up to $23,000 per year. The Authority does not contribute to these plans. • Twelve (12) paid holidays per year. Upon employment with WESA for one (1) year, employees also receive one (1) floating holiday annually. • Employees accrue vacation at a rate of 3.08 hours per two-week pay period for the first 4 years of employment; 4.62 hours for years 5-8;6.16 hours for years 9-13; 6.47 hours for years 14-18; and 6.78 for 19+ years of service. • Sick leave is accrued at a rate of 3.70 hours per bi-weekly pay period for a total of 96.20 hours per year with unlimited accumulation. • Additional benefits available include: 9/80 work schedule, Direct Deposit, Flexible Spending Accounts, Employee Assistance Program, Educational Assistance, Certification Reimbursement Program, Certification Bonus Program, Onsite Wellness Center, and two credit unions. Our Mission: To manage our natural resources to provide reliable, cost efficient and high quality water and wastewater services for the communities we serve, while promoting conservation, environmental responsibility, educations, community interaction, ethical behavior and recognizing employees as highly valuable assets. The Water Employee Services Authority: WESA was established as a joint powers authority between the Elsinore Valley Municipal Water District and Meeks & Daley Water Company. As a joint powers authority, WESA provides professional water and wastewater services to both agencies. WESA is committed to: • Professionalism-Demonstrating competency while maintaining a professional demeanor and upholding a reputation for expertise, efficiency, and high quality through delivery of information, services, and products. • Enthusiasm-Possessing a strong drive for learning, innovation, forward thinking, and the overall desire to do your job well. • Transparency-Demonstrating high moral standards in principles, intentions and actions; conduct that encourages loyalty, integrity, and trust. • Inclusiveness-Promoting respect and teamwork through communication and appreciation for all. • Stewardship-Taking ownership and responsibility for assigned responsibilities, while demonstrating a proactive, positive willingness to serve. The Application Process: If you are interested in this opportunity, submit a completed WESA employment application online at www.wesawater.com. Resumes and certifications may be included, but will not be accepted in lieu of a completed employment application. In order to be considered, applications must be received no later than ____________. For questions and inquiries, please contact: Human Resources at HR@evmwd.net or (951) 674-3146 Closing Date/Time: 2024-05-06
Apr 24, 2024
The Position: Deputy District Secretary Salary: $41.71 to $54.74 per hour Immediate Impact: The successful candidate will be given the following objectives upon hire: Within the first 3 months, be familiar with the District's policies and procedures related to Board administration. Within the first 6 months, be familiar with the District's agenda management software and begin compiling and posting agendas/packets per the Brown Act. Within the first 9 months, begin documenting standard operating procedures for the Deputy Secretary Position. Within the first 12 months, understands and administers the Statement of Economic Interest Filing and campaign noticing requirements. The Ideal Candidate: The ideal candidate will possess the following: Detail oriented, ability to work independently, exercise judgment and take initiative. Ability to efficiently receive and screen visitors and telephone calls, that may require sensitivity. Working knowledge of administrative best practices and procedures, along with the ability to utilize standard office software at an advanced skill level. Knowledge of public agency practices, including the role and responsibilities of a public governing board. SUMMARY DESCRIPTION Under direction of an Assistant General Manager or the District Secretary/Administrative Services Supervisor, performs a wide variety of responsible, professional, confidential, and complex administrative and programmatic duties requiring independence, initiative, and discretion for an assigned branch of the District; participates in the preparation of the Board agenda and minutes and may serve as Deputy Board Secretary as required; provides supervision and leadership over administrative support staff assigned to the branch; performs, monitors, and assigns work to ensure high performance and quality of work consistent with District wide policies and standards; interprets District policies and administrative regulations; performs a variety of coordination and research functions; serves as a liaison with District staff, outside agencies, and the general public; coordinates the work with Assistant General Managers, District Secretary/Administrative Services Supervisor, or Department Heads for assigned branch of the District; and performs related duties as assigned. Incumbents in this class are involved in administration, coordination, supervision, and support responsibilities. Assignments involve complex, diverse and confidential administrative and support services. Assignments are typically received from an Assistant General Manager or from the District Secretary/Administrative Services Supervisor in the form of general instructions and objectives and incumbents are expected to organize the necessary details and carry them through to completion. Incumbents in this class operate in an environment characterized by involvement in broad District-wide issues and interactions with District board members and top executives, elected officials, high-level executives of regional agencies, representatives of industry and professional groups and the media on complex and sensitive matters. Incumbents may be expected to supervise a small administrative support staff. The Senior Executive Assistant is distinguished from the Executive Assistant in that the former class serves in a District-wide leadership capacity to provide coordination and communications related to administrative standards and expectations; further, the higher level class performs at the advanced professional level and performs confidential office administrative and secretarial support functions for the General Manager, requiring the highest degree of independent judgment, a higher level of responsibility, extensive experience and skill level, and a thorough knowledge of District functions policies, and procedures. Other information: REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. •Serves in the capacity of Executive Assistant to an Assistant General Manager over a major branch of the District or to the District Secretary; provides centralized administrative support services to the Assistant General Manager, Department Heads, and Managers for the assigned branch, or to the District Secretary (serves in the capacity of Deputy Board Secretary when assigned to Administration); plans, coordinates, and reviews activities and operations of the branch, as assigned. •Performs a wide variety of professional and responsible secretarial and administrative duties for an Assistant General Manager, Department Heads, and Managers for an assigned branch of the District, or for the District Secretary; relieves the Assistant General Manager, and other assigned staff of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems. •When assigned to Administration, assists the District Secretary with stock transfers; maintains records for issued certificates. •When assigned to Administration,assiststheDistrictSecretaryinconductingelectionsfortheBoardofDirectors. •Maintains a calendar of activities, meetings, and various events for the Assistant General Manager, Board of Directors, District Secretary and/or assigned staff; coordinates activities with other District departments, the District Secretary, the public, and outside agencies; arranges for meetings with multiple parties; sets-up meeting rooms, required equipment and refreshments. •Reviews and organizes office operations; implements various administrative operating procedures, rules, regulations, and clerical systems and ensures consistency within the branch; develops and revises office forms and report formats which are unique to the branch; and initiates, organizes, and maintains complex filing systems and records. •As assigned, provides leadership and supervision of a centralized pool of administrative support staff in order to serve the administrative needs of the branch; provides regular communications and training to assigned staff related to administrative processes, procedures, methods, standards and expectations; attends and may conduct regular meetings with administrative staff at the branch level to ensure effectiveness and efficiency. •Establishes schedules and methods for providing support services; assigns work activities, projects, and programs to assigned staff; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems; recommends improvements in work flow, procedures, and use of equipment and forms; implements improvements as approved. •Develops and implements goals, objectives, and priorities for administrative pool, as assigned, consistent with management objectives; recommends and participates in the implementation of resulting policies and procedures; monitors work activities to ensure compliance with established policies and procedures. •Identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. •Participates in the selection of assigned personnel; provides or coordinates staff training; evaluates performance; works with employees to correct deficiencies; implements discipline procedures. •Provides records management leadership for department records; provides records management support to the Records Management Coordinator when assigned to Administration; maintains accurate and up-to-date files and records for assigned areas including maintaining electronic records management systems; monitors various logs, accounts, and files for current and accurate information; develops, organizes, and maintains filing systems; scans and indexes records; follows District Retention Policy guidelines. •Initiates, organizes, maintains, and controls access to complex filing systems and records including highly sensitive files; establishes, makes entries in, controls accessibility to, updates, and maintains assigned files; scans documents into electronic format and files hardcopies; establishes and maintains administrative files. •May serve as the primary contact and liaison, for matters related to administrative support, for the branch to which assigned with other District departments and staff, the general public, and outside agencies and organizations; screens office calls, visitors, and mail; provides information and assistance including responding to requests for information and assistance; assists the public and other District staff in interpreting and applying District policies and procedures; researches information related to District policies; explains, justifies, and defends programs, policies and activities. •Conducts research, prepares, revises, and implements various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices at the branch level; collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; writes reports that present and interpret data, identify alternatives, and make and justify recommendations. •Assists management staff in collecting, compiling, and analyzing information from various sources on a variety of specialized topics; participates in the preparation of reports that present and interpret data, identify alternatives, and make and justify recommendations; assists with special projects, task forces, and ad hoc committees as assigned. •Gathers background materials needed to draft recommendations, staff reports and related documents for the Board of Directors; tracks status of Board items and ensures that required deadlines are met. •Utilizes standard business software at an advanced skill level to prepare a wide variety of reports, letters, memoranda, correspondence, and statistical charts; types from rough draft, verbal instruction, or transcribing machine and proofreads for accuracy; independently composes correspondence and reports related to assigned area of responsibility. •Participates in maintaining the District’s website, as assigned. •Attends, and participates in meetings and committees as required; schedules meetings and coordinates and prepares agendas for meetings as necessary; may take, transcribe, and maintain minutes for meetings. •May assist in monitoring assigned budgets; compiles annual budget requests and budget information as assigned. •Operates a variety of modern office equipment; utilizes various computer applications and software packages at an advanced level; maintains and generates reports from a database or network system. •Notarizes documents for the District, as required. •Provides backup for other District, branch, department or division office administrative support staff; performs in a manner which supports good team work. •Reads, understands, and ensures compliance with the Records Retention Policy and Brown Act. •Reads, understands, and ensures compliance with the District Safety Manual; attends safety meetings, as required; reports all accidents, violations, or infractions to supervisor. •Performs related duties as required. Competencies and skills: Nonessential: * Enthusiasm - Possessing a strong drive and desire for learning, innovation, forward-thinking, and the overall desire to do your job well. * Experience * Inclusiveness - Conducting yourself in a manner which promotes respect and teamwork; communication with and appreciation for all, understanding each person is unique; Striving to understand how to work with our differences, provide better service, work products, and enhance organizational culture. * Integrity - Demonstrating sincerity and high moral standards in principles, intentions, and actions; having an honest and open approach to all conduct aspects that encourages loyalty, transparency, fairness, and trust. * Professionalism - Demonstrating knowledge, effectiveness, and competency when interacting with coworkers and customers while maintaining a calm, professional outward demeanor, upholding a reputation for accuracy, dependability, expertise, efficiency, and high quality through delivery of information, services, and products. * Stewardship - Taking responsibility and ownership for assigned responsibilities; considering the expectations of customers, both internal and external, while demonstrating a proactive, positive willingness to serve. Credentials: Nonessential: * Notary Public * CA Class C Driver's License Education: Nonessential: * High School or Equivalent Compensation: •Medical, dental, vision, accidental death and dismemberment insurance, a life insurance policy equal to two times the annual salary for the employee and a $1,000.00 policy for eligible dependents. Benefits become effective on the first of the month following a 30-day waiting period and the Authority contributes 90% of the cost of such insurance. • CalPERS Retirement is provided using the 2.7 at age 55 formula for “Classic” Members. Retirement is provided using the 2% at age 62 formula for “New/PEPRA” Members. • Three deferred compensation plans to which an employee may voluntarily contribute up to $23,000 per year. The Authority does not contribute to these plans. • Twelve (12) paid holidays per year. Upon employment with WESA for one (1) year, employees also receive one (1) floating holiday annually. • Employees accrue vacation at a rate of 3.08 hours per two-week pay period for the first 4 years of employment; 4.62 hours for years 5-8;6.16 hours for years 9-13; 6.47 hours for years 14-18; and 6.78 for 19+ years of service. • Sick leave is accrued at a rate of 3.70 hours per bi-weekly pay period for a total of 96.20 hours per year with unlimited accumulation. • Additional benefits available include: 9/80 work schedule, Direct Deposit, Flexible Spending Accounts, Employee Assistance Program, Educational Assistance, Certification Reimbursement Program, Certification Bonus Program, Onsite Wellness Center, and two credit unions. Our Mission: To manage our natural resources to provide reliable, cost efficient and high quality water and wastewater services for the communities we serve, while promoting conservation, environmental responsibility, educations, community interaction, ethical behavior and recognizing employees as highly valuable assets. The Water Employee Services Authority: WESA was established as a joint powers authority between the Elsinore Valley Municipal Water District and Meeks & Daley Water Company. As a joint powers authority, WESA provides professional water and wastewater services to both agencies. WESA is committed to: • Professionalism-Demonstrating competency while maintaining a professional demeanor and upholding a reputation for expertise, efficiency, and high quality through delivery of information, services, and products. • Enthusiasm-Possessing a strong drive for learning, innovation, forward thinking, and the overall desire to do your job well. • Transparency-Demonstrating high moral standards in principles, intentions and actions; conduct that encourages loyalty, integrity, and trust. • Inclusiveness-Promoting respect and teamwork through communication and appreciation for all. • Stewardship-Taking ownership and responsibility for assigned responsibilities, while demonstrating a proactive, positive willingness to serve. The Application Process: If you are interested in this opportunity, submit a completed WESA employment application online at www.wesawater.com. Resumes and certifications may be included, but will not be accepted in lieu of a completed employment application. In order to be considered, applications must be received no later than ____________. For questions and inquiries, please contact: Human Resources at HR@evmwd.net or (951) 674-3146 Closing Date/Time: 2024-05-06
SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT
San Carlos, California, United States
General The Deputy District Secretary reports to the Executive Officer, District Secretary, and will perform detailed, complex, and highly responsible administrative and technical work. This would include providing support for the Boards of Directors and committees of the San Mateo County Transit District (“SamTrans”), Peninsula Corridor Joint Powers Board (“Caltrain” aka “JPB”), the San Mateo County Transportation Authority (“TA”), and The San Mateo County Express Lanes Joint Powers Authority (“Express Lanes” aka “SMCELJPA”). APPLICATION DEADLINE: Sunday, May 26, 2024 (1st Cutoff May 12th, 2024) Essential Functions & Duties Provide detailed, analytical, and responsible administrative support to the Executive Officer/District Secretary and to the General Manager/CEO, Executive Director, and/or Deputy General Manager/CEO. Facilitate and attend Board and Committee meetings, assists with public comment, and accurately prepares agendas, agenda packets, summary reports, and minutes. Ensure agenda materials, meeting minutes, and other documents and correspondence relating to the official functions of the Boards and its committees are prepared, posted, and processed in accordance with the law, other guidelines, and inflexible legal deadlines. Assist the Custodian of Record for Boards and committees matters; accurately maintain official votes and attendance and objectively document relevant information for the official record. Oversees the accurate, timely preparation, and follow through for the approval, proper dissemination, and retention of all Boards and committees’ minutes, actions, and resolutions. Manage, track, and help troubleshoot Agenda management workflow processes and Public Records Act requests. Assist with Conflict-of-Interest Code updates and multiple state-mandated filings for Statements of Economic Interests (Form 700s), ethics, and preventing harassment certifications. May supervise staff. Hire, mentor, and take appropriate corrective and/or disciplinary action. Ensure EEO and affirmative action policies and procedures are followed. Participate in selection and coordination of staff training and professional development, establish performance objectives, monitor and evaluate employee performance. Examples of Duties: Schedule, coordinate, and attend Boards and committees’ meetings, including the arrangement of facilities, security, legal public notices, posting online, and taking meeting minutes. Attend and support any special meetings or events which may be offsite and outside regular business hours, including detailed logistics and event planning. Review, track, organize, and compile agenda packet items by inflexible deadlines for agenda reviews, output and/or any revisions/updates. Remind staff of upcoming Board agenda submission due dates, follow-up on missed deadlines, and appropriately route questions submitted by various stakeholders. Provide ad hoc training to new staff members on Board agenda management software (OnBase). Organize, assemble, print, post online, and mail out both hardcopy and electronic Boards and committees’ agendas and agenda packets by mandatory inflexible deadlines. Create documents and maintain records for the Boards and committees, including proper indexing for records retention and retrieval of official agency records/documents. Handle public records requests as per the California Public Records Act. Assist with Board Member business-related and approved travel arrangements and expense reports. Act as the Executive Officer, District Secretary in their absence as assigned as related to the work of this office. Respond to inquiries from the public, staff, or Board members concerning any public proceedings, actions, or records requests. Perform other duties and special projects as assigned. Minimum Qualifications Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor’s degree in public administration, or closely related field. Four (4) years executive level administrative support. Two (2) years supervisory or lead experience. Preferred Qualifications: Availability/flexibility to attend monthly evening meetings and any offsite meetings as needed with core business hours usually between 8 am to 5 pm most days. Able to learn, interpret, and exercise good judgment when applying regulations, laws, policies, and procedures. E.g., Robert’s Rules of Order, the Ralph M. Brown Act, California Public Records Act, and California Political Reform Act. Ability to use tact, discretion, and discernment in establishing positive and cooperative working relations with Board and committee members, the public, and staff at all levels. Proficient in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, SharePoint, and able to quickly learn all other office applications, such as Zoom, Teams, OnBase, and Next Request. Records management principles, including filing, indexing, and cross-referencing methods. Certified Municipal Clerk certification desired. Ability to be accurate, organized, follow through on direction, work effectively under pressure, manage multiple deadlines, and be flexible, positive, resilient, tactful, and professional. Ability to work under pressure, be flexible and adaptable, and interface diplomatically with various elected and appointed officials, and the public and staff as well as establishing effective working relationships at all levels. Ability to operate standard office equipment, including photocopiers, and sit extended periods. Ability to troubleshoot and follow through on any problems and issues as they arise while exercising good judgement. Possession of a valid California Driver’s license and ability/willingness to travel as needed. Below is a summary of the comprehensive benefits provided to District full-time employees: Health and Welfare Benefits: Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees. Free Dental and Vision Benefits provided - Employer Covers Premiums Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year. Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses. Retirement Medical Benefits: Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District. Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option. Holidays and Paid Time Off: Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.5 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase. Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays - District employees can earn up to five (5) floating holidays. Financial Planning Benefits: Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension. CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6% Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000 Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members. Growth and Education Benefits: Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District. Computer Loan Program - Interest-free two-year loan with a maximum amount of $4,000. Other Amazing Benefits: Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union. Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees. For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions. Closing Date/Time: 5/26/2024 11:59 PM Pacific
May 01, 2024
Full Time
General The Deputy District Secretary reports to the Executive Officer, District Secretary, and will perform detailed, complex, and highly responsible administrative and technical work. This would include providing support for the Boards of Directors and committees of the San Mateo County Transit District (“SamTrans”), Peninsula Corridor Joint Powers Board (“Caltrain” aka “JPB”), the San Mateo County Transportation Authority (“TA”), and The San Mateo County Express Lanes Joint Powers Authority (“Express Lanes” aka “SMCELJPA”). APPLICATION DEADLINE: Sunday, May 26, 2024 (1st Cutoff May 12th, 2024) Essential Functions & Duties Provide detailed, analytical, and responsible administrative support to the Executive Officer/District Secretary and to the General Manager/CEO, Executive Director, and/or Deputy General Manager/CEO. Facilitate and attend Board and Committee meetings, assists with public comment, and accurately prepares agendas, agenda packets, summary reports, and minutes. Ensure agenda materials, meeting minutes, and other documents and correspondence relating to the official functions of the Boards and its committees are prepared, posted, and processed in accordance with the law, other guidelines, and inflexible legal deadlines. Assist the Custodian of Record for Boards and committees matters; accurately maintain official votes and attendance and objectively document relevant information for the official record. Oversees the accurate, timely preparation, and follow through for the approval, proper dissemination, and retention of all Boards and committees’ minutes, actions, and resolutions. Manage, track, and help troubleshoot Agenda management workflow processes and Public Records Act requests. Assist with Conflict-of-Interest Code updates and multiple state-mandated filings for Statements of Economic Interests (Form 700s), ethics, and preventing harassment certifications. May supervise staff. Hire, mentor, and take appropriate corrective and/or disciplinary action. Ensure EEO and affirmative action policies and procedures are followed. Participate in selection and coordination of staff training and professional development, establish performance objectives, monitor and evaluate employee performance. Examples of Duties: Schedule, coordinate, and attend Boards and committees’ meetings, including the arrangement of facilities, security, legal public notices, posting online, and taking meeting minutes. Attend and support any special meetings or events which may be offsite and outside regular business hours, including detailed logistics and event planning. Review, track, organize, and compile agenda packet items by inflexible deadlines for agenda reviews, output and/or any revisions/updates. Remind staff of upcoming Board agenda submission due dates, follow-up on missed deadlines, and appropriately route questions submitted by various stakeholders. Provide ad hoc training to new staff members on Board agenda management software (OnBase). Organize, assemble, print, post online, and mail out both hardcopy and electronic Boards and committees’ agendas and agenda packets by mandatory inflexible deadlines. Create documents and maintain records for the Boards and committees, including proper indexing for records retention and retrieval of official agency records/documents. Handle public records requests as per the California Public Records Act. Assist with Board Member business-related and approved travel arrangements and expense reports. Act as the Executive Officer, District Secretary in their absence as assigned as related to the work of this office. Respond to inquiries from the public, staff, or Board members concerning any public proceedings, actions, or records requests. Perform other duties and special projects as assigned. Minimum Qualifications Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor’s degree in public administration, or closely related field. Four (4) years executive level administrative support. Two (2) years supervisory or lead experience. Preferred Qualifications: Availability/flexibility to attend monthly evening meetings and any offsite meetings as needed with core business hours usually between 8 am to 5 pm most days. Able to learn, interpret, and exercise good judgment when applying regulations, laws, policies, and procedures. E.g., Robert’s Rules of Order, the Ralph M. Brown Act, California Public Records Act, and California Political Reform Act. Ability to use tact, discretion, and discernment in establishing positive and cooperative working relations with Board and committee members, the public, and staff at all levels. Proficient in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, SharePoint, and able to quickly learn all other office applications, such as Zoom, Teams, OnBase, and Next Request. Records management principles, including filing, indexing, and cross-referencing methods. Certified Municipal Clerk certification desired. Ability to be accurate, organized, follow through on direction, work effectively under pressure, manage multiple deadlines, and be flexible, positive, resilient, tactful, and professional. Ability to work under pressure, be flexible and adaptable, and interface diplomatically with various elected and appointed officials, and the public and staff as well as establishing effective working relationships at all levels. Ability to operate standard office equipment, including photocopiers, and sit extended periods. Ability to troubleshoot and follow through on any problems and issues as they arise while exercising good judgement. Possession of a valid California Driver’s license and ability/willingness to travel as needed. Below is a summary of the comprehensive benefits provided to District full-time employees: Health and Welfare Benefits: Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees. Free Dental and Vision Benefits provided - Employer Covers Premiums Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year. Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses. Retirement Medical Benefits: Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District. Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option. Holidays and Paid Time Off: Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.5 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase. Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays - District employees can earn up to five (5) floating holidays. Financial Planning Benefits: Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension. CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6% Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000 Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members. Growth and Education Benefits: Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District. Computer Loan Program - Interest-free two-year loan with a maximum amount of $4,000. Other Amazing Benefits: Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union. Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees. For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions. Closing Date/Time: 5/26/2024 11:59 PM Pacific
Butte-Glenn Community College
Oroville, California, United States
Description Administrative Secretary to the Dean CSEA Range 27 ; Full -time/Non-Exempt 40 hours per week; 12 months per year Tentative First Interviews: May 30, 2024 (Zoom) Tentative Second Interviews: June 11, 2024 (In Person) Anticipated Start Date: July 1, 2024 Application Tips for Success Additional Resources : About Butte College Relocation Incentive Housing Resources Benefits Telecommute Work Travel Reimbursement for Interviews Working Remotely - Some classifications may have the ability to work remotely or within a hybrid schedule. POSITION HIGHLIGHTS: The Administrative Secretary to the Dean's primary and most important job function is to directly support the Dean of Instruction of the assigned division. In addition, this position supports a wide range of staff and faculty in multiple departments. The successful candidate will demonstrate commitment to Butte College’s goals/objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities. This candidate will possess personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to meeting the needs of non-traditional and re-entry students with diverse abilities and interests. This position assists the Dean with all aspects of running an instructional area, including coordinating faculty and staff evaluations, preparing communications and materials for meetings, and applying a high level of confidentiality, responsibility and judgment. The successful applicant should possess the ability to coordinate many different clerical tasks and interpret policies and procedures; provide leadership and guidance for staff, and act as the liaison between the Office of Instruction and the Dean’s area. This position provides daily oversight of multiple large budgets, including tracking expenditures, purchasing, paying invoices, projecting expenses, preparing budget transfers, and anticipating program fiscal needs. The successful candidate will utilize a variety of computer software and programs for efficient office operations. This includes performing advanced-level document production including complex formatting of documents, creating spreadsheets, and establishing and maintaining databases. The work schedule is Monday through Thursday, 7:30 a.m. to 5:00 p.m., and Friday, 8:00 a.m. to 12:00 p.m. Over the summer, the schedule changes to Monday through Thursday, 7:00 a.m. to 5:00 p.m., with Friday off. Butte-Glenn Community College District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Butte-Glenn Community College District will provide reasonable accommodation to qualified individuals. Butte-Glenn Community College District encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer. REPRESENTATIVE DUTIES, MINIMUM QUALIFICATIONS, DESIRED QUALIFICATIONS: Please visit the class specification to see the representative duties, minimum qualifications, desired qualifications, and other requirements of the position. DIVERSITY QUALIFICATION: Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff. APPLICATION INSTRUCTIONS: All applicants, including current Butte College employees, must submit all required documents with the online application in order to move forward in the recruitment process. REQUIRED ATTACHMENTS: Resume or Vita Diversity Essay : The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. In your Diversity Essay, please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups. REQUIRED UPON HIRE: Transcripts of Academic Work: Official transcripts will be required upon hire. All offers of employment are contingent upon the submission of official transcripts showing completion of the degree. NOTE: Transcripts are not a required attachment during the application process. Foreign Transcripts: If you have foreign transcripts, you must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or visit our website . Equivalency: If the position has an education equivalency component within the minimum qualifications and you are applying under equivalency, transcripts will not be required. PRE-EMPLOYMENT REQUIREMENTS: The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis. As a condition of employment, the District requires that you provide fingerprints prior to beginning work. You may be fingerprinted at Butte College Human Resources by appointment, or you may be fingerprinted at another agency. Should you be fingerprinted at another agency, the rolling fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility at the time of printing. The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification. The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position. The District offers a comprehensive benefits package for employees/family members: Health, Dental, Vision, Life Insurance, Employee Assistance Program, Income Protection, contribution to the Public Employees Retirement System (PERS) or State Teachers' Retirement System (STRS), 403b and 457tax shelter retirement plan, accrued vacation days and sick days. For more information please click on the link below. Fringe Benefit Summary Closing Date/Time: 5/13/2024 11:59 PM Pacific
Apr 11, 2024
Full Time
Description Administrative Secretary to the Dean CSEA Range 27 ; Full -time/Non-Exempt 40 hours per week; 12 months per year Tentative First Interviews: May 30, 2024 (Zoom) Tentative Second Interviews: June 11, 2024 (In Person) Anticipated Start Date: July 1, 2024 Application Tips for Success Additional Resources : About Butte College Relocation Incentive Housing Resources Benefits Telecommute Work Travel Reimbursement for Interviews Working Remotely - Some classifications may have the ability to work remotely or within a hybrid schedule. POSITION HIGHLIGHTS: The Administrative Secretary to the Dean's primary and most important job function is to directly support the Dean of Instruction of the assigned division. In addition, this position supports a wide range of staff and faculty in multiple departments. The successful candidate will demonstrate commitment to Butte College’s goals/objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities. This candidate will possess personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to meeting the needs of non-traditional and re-entry students with diverse abilities and interests. This position assists the Dean with all aspects of running an instructional area, including coordinating faculty and staff evaluations, preparing communications and materials for meetings, and applying a high level of confidentiality, responsibility and judgment. The successful applicant should possess the ability to coordinate many different clerical tasks and interpret policies and procedures; provide leadership and guidance for staff, and act as the liaison between the Office of Instruction and the Dean’s area. This position provides daily oversight of multiple large budgets, including tracking expenditures, purchasing, paying invoices, projecting expenses, preparing budget transfers, and anticipating program fiscal needs. The successful candidate will utilize a variety of computer software and programs for efficient office operations. This includes performing advanced-level document production including complex formatting of documents, creating spreadsheets, and establishing and maintaining databases. The work schedule is Monday through Thursday, 7:30 a.m. to 5:00 p.m., and Friday, 8:00 a.m. to 12:00 p.m. Over the summer, the schedule changes to Monday through Thursday, 7:00 a.m. to 5:00 p.m., with Friday off. Butte-Glenn Community College District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Butte-Glenn Community College District will provide reasonable accommodation to qualified individuals. Butte-Glenn Community College District encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer. REPRESENTATIVE DUTIES, MINIMUM QUALIFICATIONS, DESIRED QUALIFICATIONS: Please visit the class specification to see the representative duties, minimum qualifications, desired qualifications, and other requirements of the position. DIVERSITY QUALIFICATION: Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff. APPLICATION INSTRUCTIONS: All applicants, including current Butte College employees, must submit all required documents with the online application in order to move forward in the recruitment process. REQUIRED ATTACHMENTS: Resume or Vita Diversity Essay : The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. In your Diversity Essay, please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups. REQUIRED UPON HIRE: Transcripts of Academic Work: Official transcripts will be required upon hire. All offers of employment are contingent upon the submission of official transcripts showing completion of the degree. NOTE: Transcripts are not a required attachment during the application process. Foreign Transcripts: If you have foreign transcripts, you must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or visit our website . Equivalency: If the position has an education equivalency component within the minimum qualifications and you are applying under equivalency, transcripts will not be required. PRE-EMPLOYMENT REQUIREMENTS: The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis. As a condition of employment, the District requires that you provide fingerprints prior to beginning work. You may be fingerprinted at Butte College Human Resources by appointment, or you may be fingerprinted at another agency. Should you be fingerprinted at another agency, the rolling fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility at the time of printing. The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification. The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position. The District offers a comprehensive benefits package for employees/family members: Health, Dental, Vision, Life Insurance, Employee Assistance Program, Income Protection, contribution to the Public Employees Retirement System (PERS) or State Teachers' Retirement System (STRS), 403b and 457tax shelter retirement plan, accrued vacation days and sick days. For more information please click on the link below. Fringe Benefit Summary Closing Date/Time: 5/13/2024 11:59 PM Pacific
Nevada County, CA
Nevada City, California, United States
Definition and Class Characteristics Apply your experience as a legal secretary in the District Attorney's Office! INTERVIEWS WILL BE HELD WEDNESDAY, MAY 22, 2024 The primary responsibility of the District Attorney's Office is the prosecution of felony and misdemeanor offenses that are referred by law enforcement agencies. We are seeking a Legal Secretary II to join our team to support the prosecution of misdemeanor cases. **We encourage you to apply for all levels of the position that you feel you qualify for.** Can you think on your feet and manage multiple tasks and deadlines? Are you known for your problem solving and customer services skill? If so, we want to meet you. Knowledge of legal administrative practices is key to this position as you perform a variety of legal and administrative duties for our team of attorneys. While not required, an ideal candidate would have skills in online research and legal case management software andbe proficient in the use of technology. This role will focus on electronic information exchanges from body cam videos to criminal history retrievals to generation of documents to be filed with the courts. Responsibilities may include: Supporting the caseload of misdemeanor attorneys. Filing complaints with the court. Sharing discovery and generating subpoenas. Maintaining detailed case status and documentation. Why Nevada County? Our county leadership values employee development and engagement, promotes open and clear communication, sets us up to be a high performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and balanced. Benefits: This is a full-time position and the County of Nevada offers an extensive benefit package including, but not limited to, CalPERS retirement, medical, dental and vision insurance, life insurance, and flexible spending accounts (FSA). Nevada County is a qualifying employer for the Public Service Loan Forgiveness (PSLF) program through the Department of Education. We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Please read full job description here . Education and Experience Required Minimum Education and Experience Required: Completion of the twelfth grade and one year of responsible clerical and staff support experience comparable to the level of a Legal Office Assistant II with the County of Nevada. One year of college-level education may be substituted for the required experience. Licenses and Certificates: Possession of a valid driver's license within 30 days of hire. Typing at a net rate of 40 wpm. (Please attach typing certificate to your application.) Physical Demands and Working Conditions: Mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations. Other Requirements: This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Benefits Guide The Benefits Guide is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Health Insurance The County sponsored plan for 2024 is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs. 2024 Health Insurance Plans Anthem Select HMO Anthem Traditional HMO Blue Shield CalPERS Access+ HMO Blue Shield Trio HMO Kaiser HMO PERS Gold PPO (County sponsored plan) PERS Platinum PPO PORAC (Available to PORAC members only) Flexible Spending Accounts The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA. Life Insurance Voya is the County's life insurance provider. We offer the following products through Voya: Basic Accidental Death and Dismemberment Basic Term Life Optional Accidental Death and Dismemberment plans Optional Dependent Term Life Optional Term Life Dental & Vision Insurance Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Delta Dental is the dental provider offered through Nevada County and VSP Vision Care is our vision care provider. Retirement The County is a member of the CalPERS retirement system and provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions. CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62 CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page, www.calpers.ca.gov , to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or documents and links are subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2 Human.resources@nevadacountyca.gov www.nevadacountyca.gov Closing Date/Time: 5/8/2024 11:59 PM Pacific
Apr 25, 2024
Full Time
Definition and Class Characteristics Apply your experience as a legal secretary in the District Attorney's Office! INTERVIEWS WILL BE HELD WEDNESDAY, MAY 22, 2024 The primary responsibility of the District Attorney's Office is the prosecution of felony and misdemeanor offenses that are referred by law enforcement agencies. We are seeking a Legal Secretary II to join our team to support the prosecution of misdemeanor cases. **We encourage you to apply for all levels of the position that you feel you qualify for.** Can you think on your feet and manage multiple tasks and deadlines? Are you known for your problem solving and customer services skill? If so, we want to meet you. Knowledge of legal administrative practices is key to this position as you perform a variety of legal and administrative duties for our team of attorneys. While not required, an ideal candidate would have skills in online research and legal case management software andbe proficient in the use of technology. This role will focus on electronic information exchanges from body cam videos to criminal history retrievals to generation of documents to be filed with the courts. Responsibilities may include: Supporting the caseload of misdemeanor attorneys. Filing complaints with the court. Sharing discovery and generating subpoenas. Maintaining detailed case status and documentation. Why Nevada County? Our county leadership values employee development and engagement, promotes open and clear communication, sets us up to be a high performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and balanced. Benefits: This is a full-time position and the County of Nevada offers an extensive benefit package including, but not limited to, CalPERS retirement, medical, dental and vision insurance, life insurance, and flexible spending accounts (FSA). Nevada County is a qualifying employer for the Public Service Loan Forgiveness (PSLF) program through the Department of Education. We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Please read full job description here . Education and Experience Required Minimum Education and Experience Required: Completion of the twelfth grade and one year of responsible clerical and staff support experience comparable to the level of a Legal Office Assistant II with the County of Nevada. One year of college-level education may be substituted for the required experience. Licenses and Certificates: Possession of a valid driver's license within 30 days of hire. Typing at a net rate of 40 wpm. (Please attach typing certificate to your application.) Physical Demands and Working Conditions: Mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations. Other Requirements: This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Benefits Guide The Benefits Guide is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Health Insurance The County sponsored plan for 2024 is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs. 2024 Health Insurance Plans Anthem Select HMO Anthem Traditional HMO Blue Shield CalPERS Access+ HMO Blue Shield Trio HMO Kaiser HMO PERS Gold PPO (County sponsored plan) PERS Platinum PPO PORAC (Available to PORAC members only) Flexible Spending Accounts The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA. Life Insurance Voya is the County's life insurance provider. We offer the following products through Voya: Basic Accidental Death and Dismemberment Basic Term Life Optional Accidental Death and Dismemberment plans Optional Dependent Term Life Optional Term Life Dental & Vision Insurance Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Delta Dental is the dental provider offered through Nevada County and VSP Vision Care is our vision care provider. Retirement The County is a member of the CalPERS retirement system and provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions. CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62 CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page, www.calpers.ca.gov , to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or documents and links are subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2 Human.resources@nevadacountyca.gov www.nevadacountyca.gov Closing Date/Time: 5/8/2024 11:59 PM Pacific
Nevada County, CA
Nevada City, California, United States
Definition and Class Characteristics Apply your experience as a legal secretary in the District Attorney's Office! INTERVIEWS WILL BE HELD WEDNESDAY, MAY 22, 2024 The primary responsibility of the District Attorney's Office is the prosecution of felony and misdemeanor offenses that are referred by law enforcement agencies. We are seeking a Legal Secretary I to join our team to support the prosecution of misdemeanor cases. **We encourage you to apply for all levels of the position that you feel you qualify for.** Can you think on your feet and manage multiple tasks and deadlines? Are you known for your problem solving and customer services skill? If so, we want to meet you. Knowledge of legal administrative practices is key to this position as you perform a variety of legal and administrative duties for our team of attorneys. While not required, an ideal candidate would have skills in online research and legal case management software andbe proficient in the use of technology. This role will focus on electronic information exchanges from body cam videos to criminal history retrievals to generation of documents to be filed with the courts. Responsibilities may include: Supporting the caseload of misdemeanor attorneys. Filing complaints with the court. Sharing discovery and generating subpoenas. Maintaining detailed case status and documentation. Why Nevada County? Our county leadership values employee development and engagement, promotes open and clear communication, sets us up to be a high performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and balanced. Benefits: This is a full-time position and the County of Nevada offers an extensive benefit package including, but not limited to, CalPERS retirement, medical, dental and vision insurance, life insurance, and flexible spending accounts (FSA). Nevada County is a qualifying employer for the Public Service Loan Forgiveness (PSLF) program through the Department of Education. We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Please read full job description here . Education and Experience Required Minimum Education and Experience Required: Completion of the twelfth grade and one year of responsible clerical and staff support experience comparable to the level of a Legal Office Assistant II with the County of Nevada. One year of college-level education may be substituted for the required experience. Licenses and Certificates: Possession of a valid driver's license within 30 days of hire. Typing at a net rate of 40 wpm. (Please attach typing certificate to your application.) Physical Demands and Working Conditions: Mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations. Other Requirements: This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Benefits Guide The Benefits Guide is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Health Insurance The County sponsored plan for 2024 is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs. 2024 Health Insurance Plans Anthem Select HMO Anthem Traditional HMO Blue Shield CalPERS Access+ HMO Blue Shield Trio HMO Kaiser HMO PERS Gold PPO (County sponsored plan) PERS Platinum PPO PORAC (Available to PORAC members only) Flexible Spending Accounts The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA. Life Insurance Voya is the County's life insurance provider. We offer the following products through Voya: Basic Accidental Death and Dismemberment Basic Term Life Optional Accidental Death and Dismemberment plans Optional Dependent Term Life Optional Term Life Dental & Vision Insurance Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Delta Dental is the dental provider offered through Nevada County and VSP Vision Care is our vision care provider. Retirement The County is a member of the CalPERS retirement system and provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions. CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62 CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page, www.calpers.ca.gov , to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or documents and links are subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2 Human.resources@nevadacountyca.gov www.nevadacountyca.gov Closing Date/Time: 5/8/2024 11:59 PM Pacific
Apr 25, 2024
Full Time
Definition and Class Characteristics Apply your experience as a legal secretary in the District Attorney's Office! INTERVIEWS WILL BE HELD WEDNESDAY, MAY 22, 2024 The primary responsibility of the District Attorney's Office is the prosecution of felony and misdemeanor offenses that are referred by law enforcement agencies. We are seeking a Legal Secretary I to join our team to support the prosecution of misdemeanor cases. **We encourage you to apply for all levels of the position that you feel you qualify for.** Can you think on your feet and manage multiple tasks and deadlines? Are you known for your problem solving and customer services skill? If so, we want to meet you. Knowledge of legal administrative practices is key to this position as you perform a variety of legal and administrative duties for our team of attorneys. While not required, an ideal candidate would have skills in online research and legal case management software andbe proficient in the use of technology. This role will focus on electronic information exchanges from body cam videos to criminal history retrievals to generation of documents to be filed with the courts. Responsibilities may include: Supporting the caseload of misdemeanor attorneys. Filing complaints with the court. Sharing discovery and generating subpoenas. Maintaining detailed case status and documentation. Why Nevada County? Our county leadership values employee development and engagement, promotes open and clear communication, sets us up to be a high performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and balanced. Benefits: This is a full-time position and the County of Nevada offers an extensive benefit package including, but not limited to, CalPERS retirement, medical, dental and vision insurance, life insurance, and flexible spending accounts (FSA). Nevada County is a qualifying employer for the Public Service Loan Forgiveness (PSLF) program through the Department of Education. We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Please read full job description here . Education and Experience Required Minimum Education and Experience Required: Completion of the twelfth grade and one year of responsible clerical and staff support experience comparable to the level of a Legal Office Assistant II with the County of Nevada. One year of college-level education may be substituted for the required experience. Licenses and Certificates: Possession of a valid driver's license within 30 days of hire. Typing at a net rate of 40 wpm. (Please attach typing certificate to your application.) Physical Demands and Working Conditions: Mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations. Other Requirements: This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Benefits Guide The Benefits Guide is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Health Insurance The County sponsored plan for 2024 is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs. 2024 Health Insurance Plans Anthem Select HMO Anthem Traditional HMO Blue Shield CalPERS Access+ HMO Blue Shield Trio HMO Kaiser HMO PERS Gold PPO (County sponsored plan) PERS Platinum PPO PORAC (Available to PORAC members only) Flexible Spending Accounts The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA. Life Insurance Voya is the County's life insurance provider. We offer the following products through Voya: Basic Accidental Death and Dismemberment Basic Term Life Optional Accidental Death and Dismemberment plans Optional Dependent Term Life Optional Term Life Dental & Vision Insurance Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Delta Dental is the dental provider offered through Nevada County and VSP Vision Care is our vision care provider. Retirement The County is a member of the CalPERS retirement system and provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions. CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62 CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page, www.calpers.ca.gov , to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or documents and links are subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2 Human.resources@nevadacountyca.gov www.nevadacountyca.gov Closing Date/Time: 5/8/2024 11:59 PM Pacific
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or in a field related to the job, plus three (3) years of experience in an administrative or executive secretary capacity. Experience may substitute for education up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants The District 2 Council Office seeks experienced applicants for the position of Council Executive Secretary who are excited to join a small, hard-working team to support excellent constituent services that are effective, consistent, and build confidence and trust in local government. The ideal candidate has a passion and ability to quickly respond to constituent inquiries; coordinate with City departmental staff on constituent casework, and serve as the first point of contact for anyone who calls or stops by the District 2 office. The constituent liaison also manages Councilwoman Fuentes’ schedule, coordinates meetings and events, compiles public information requests, and manages record keeping. The following items are required to complete the application process: Resume Cover Letter Writing Sample Job responsibilities will include: Respond to constituent phone calls, emails, online messages, mail, and concerns Act as liaison between Council office, city departments and constituents Facilitate the handling of time-sensitive requests such as proclamations, fee waivers, and other confidential documents, including Public Information Requests Assess constituent calls for problems requiring policy action and makes recommendations to the Chief of Staff and Policy Team Monitor or prepare responses to management or Council requests for information Coordinate the logistics of speaking engagements, stakeholder meetings and other types of community meetings for the District 2 Office Manage appointments, meeting requests, calendars and other day-to-day issues requiring facilitating the flow of information among various groups Train and supervise interns to handle office matters such as logging incoming and outgoing correspondence, handling visitors, telephone calls, and computer operations Coordinate nominations to city boards and commissions Additional office and outreach duties as needed Ideal candidates will demonstrate: Spanish language fluency, written and verbal Creative and critical thinking Strong communication and writing skills Ability and desire to help people solve problems Attention to detail paired with political good sense Eagerness to learn quickly and be a self-starter Passion for politics, public policy, and good governance Teamwork and collaboration Consistent follow-through and ability to multi-task with frequent interruptions Patience and good judgment; strong customer services skills Familiarity with the City of Austin, local government, and City Council District 2 Pay Range $27.00 - $32.00/hr Hours Monday - Friday. 8:00 a.m. - 5:00 p.m. Hours will vary depending on operational needs. Some evenings/weekends may be required. Job Close Date 05/06/2024 Type of Posting External Department Mayor and Council Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 301 W 2nd Street, Austin, TX Preferred Qualifications Preferred Experience: Experience multi-tasking in a fast-paced and deadline driven environment Skill in oral and written communication Experience maintaining calendars, coordinating staff events and meetings Proficiency with Microsoft Office Suite, specifically with Word, Excel, Outlook Bilingual in Spanish/English Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Answers multi-line telephone, directs calls to appropriate person or takes messages. Greets visitors, and serves as point of contact in providing assistance to citizens Organizes and maintains files related to office correspondence, reports and other pertinent data. Coordinates the logistics of speaking engagements, conference calls and various types of forums for City Council Members. Manages calendars, schedules appointments and plans travel itineraries. Coordinates agenda issues with members of the City Manager’s staff. Sorts, distributes, and prioritizes mail, answers routine correspondence. Prepares memos, letters and other documents such as notices or agenda for meetings. Facilitates the handling of time sensitive requests such as CAFs (Citizen Action Forms) and other confidential documents. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the principles and practices of public administration and municipal government. Knowledge of public administrative research methods, techniques, and report presentation. Knowledge of the principles underlying the laws and regulations of the municipality. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning, organizing, and coordinating the efforts of several City departments and/or functions with other governmental or private agencies to accomplish program goals or objectives. Ability to exercise discretion in confidential matters. Ability to work with frequent interruptions and changes in priorities. Ability to analyze a variety of administrative or operational problems and make sound recommendations for solutions. Ability to establish and maintain good working relationships with other city employees and the public Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or in a field related to the job, plus three (3) years of experience in an administrative or executive secretary capacity. Experience may substitute for education up to the maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Describe your bilingual, English/Spanish fluency level. Speak, read, and write in both languages fluently Speak English and Spanish fluently Speak English and some Spanish Fluent in English only None of the above * Describe your experience using Outlook (or similar) to manage, schedule, and maintain calendars for management. (Open Ended Question) * Did you attach a writing sample (as directed in Notes to Applicant) as "other document”? Yes No Optional & Required Documents Required Documents Cover Letter Resume Other Document Optional Documents
Apr 13, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or in a field related to the job, plus three (3) years of experience in an administrative or executive secretary capacity. Experience may substitute for education up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants The District 2 Council Office seeks experienced applicants for the position of Council Executive Secretary who are excited to join a small, hard-working team to support excellent constituent services that are effective, consistent, and build confidence and trust in local government. The ideal candidate has a passion and ability to quickly respond to constituent inquiries; coordinate with City departmental staff on constituent casework, and serve as the first point of contact for anyone who calls or stops by the District 2 office. The constituent liaison also manages Councilwoman Fuentes’ schedule, coordinates meetings and events, compiles public information requests, and manages record keeping. The following items are required to complete the application process: Resume Cover Letter Writing Sample Job responsibilities will include: Respond to constituent phone calls, emails, online messages, mail, and concerns Act as liaison between Council office, city departments and constituents Facilitate the handling of time-sensitive requests such as proclamations, fee waivers, and other confidential documents, including Public Information Requests Assess constituent calls for problems requiring policy action and makes recommendations to the Chief of Staff and Policy Team Monitor or prepare responses to management or Council requests for information Coordinate the logistics of speaking engagements, stakeholder meetings and other types of community meetings for the District 2 Office Manage appointments, meeting requests, calendars and other day-to-day issues requiring facilitating the flow of information among various groups Train and supervise interns to handle office matters such as logging incoming and outgoing correspondence, handling visitors, telephone calls, and computer operations Coordinate nominations to city boards and commissions Additional office and outreach duties as needed Ideal candidates will demonstrate: Spanish language fluency, written and verbal Creative and critical thinking Strong communication and writing skills Ability and desire to help people solve problems Attention to detail paired with political good sense Eagerness to learn quickly and be a self-starter Passion for politics, public policy, and good governance Teamwork and collaboration Consistent follow-through and ability to multi-task with frequent interruptions Patience and good judgment; strong customer services skills Familiarity with the City of Austin, local government, and City Council District 2 Pay Range $27.00 - $32.00/hr Hours Monday - Friday. 8:00 a.m. - 5:00 p.m. Hours will vary depending on operational needs. Some evenings/weekends may be required. Job Close Date 05/06/2024 Type of Posting External Department Mayor and Council Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 301 W 2nd Street, Austin, TX Preferred Qualifications Preferred Experience: Experience multi-tasking in a fast-paced and deadline driven environment Skill in oral and written communication Experience maintaining calendars, coordinating staff events and meetings Proficiency with Microsoft Office Suite, specifically with Word, Excel, Outlook Bilingual in Spanish/English Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Answers multi-line telephone, directs calls to appropriate person or takes messages. Greets visitors, and serves as point of contact in providing assistance to citizens Organizes and maintains files related to office correspondence, reports and other pertinent data. Coordinates the logistics of speaking engagements, conference calls and various types of forums for City Council Members. Manages calendars, schedules appointments and plans travel itineraries. Coordinates agenda issues with members of the City Manager’s staff. Sorts, distributes, and prioritizes mail, answers routine correspondence. Prepares memos, letters and other documents such as notices or agenda for meetings. Facilitates the handling of time sensitive requests such as CAFs (Citizen Action Forms) and other confidential documents. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the principles and practices of public administration and municipal government. Knowledge of public administrative research methods, techniques, and report presentation. Knowledge of the principles underlying the laws and regulations of the municipality. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning, organizing, and coordinating the efforts of several City departments and/or functions with other governmental or private agencies to accomplish program goals or objectives. Ability to exercise discretion in confidential matters. Ability to work with frequent interruptions and changes in priorities. Ability to analyze a variety of administrative or operational problems and make sound recommendations for solutions. Ability to establish and maintain good working relationships with other city employees and the public Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or in a field related to the job, plus three (3) years of experience in an administrative or executive secretary capacity. Experience may substitute for education up to the maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Describe your bilingual, English/Spanish fluency level. Speak, read, and write in both languages fluently Speak English and Spanish fluently Speak English and some Spanish Fluent in English only None of the above * Describe your experience using Outlook (or similar) to manage, schedule, and maintain calendars for management. (Open Ended Question) * Did you attach a writing sample (as directed in Notes to Applicant) as "other document”? Yes No Optional & Required Documents Required Documents Cover Letter Resume Other Document Optional Documents
Monterey County Human Resources
Salinas, California, United States
Position Description Final Filling Date: 5/31/2024 Exam #: 24/80B22/04SA The District Attorney's Office is responsible for attending court and conducting all local criminal prosecutions. The District Attorney is a State Constitutional Officer when prosecuting crimes defined under State Law. Additionally, the Office provides legal advice to all law enforcement agencies and provides training programs for their personnel; thus, increasing the probability of successful prosecutions. The mission of the Office is to promote justice, ensure that the rights of victims are upheld by treating them with dignity, respect and compassion, and aggressively and fairly prosecute those who violate the law. The Monterey County District Attorneys' Office is accepting applications to fill a full time Legal Secretary II position. The ideal candidate will have a proven track record demonstrating knowledge of English grammar, spelling, written format and punctuation, procedures, terminology, and legal office work. Further, the ideal candidate will demonstrate skill and ability to understand and follow complex oral and written instructions, operate office equipment, work independently, and safeguard confidential materials. The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis. This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority. Examples of Duties May perform various support tasks for attorneys, including completing requests which may include obtaining police reports from law enforcement agencies, requesting certified prior conviction packets from prisons or courts, running criminal histories on defendant, victims, or witnesses maintaining lists of assignments and status report of cases, and obtaining reference materials. May operate a magnetic card or other processing machine in preparing case histories, reports, briefs, specifications, and correspondence. Types correspondence, opinions, contracts, orders, motions, complaints, warrants, subpoenas, commitments indictments, extraditions, briefs, and other legal documents in proper legal form from outlined instructions or establishes procedure. Has legal documents recorded by contacting appropriate court department, notifies appropriate personnel in other offices, and files legal papers with proper court. Maintains municipal, superior, justice and juvenile court calendars for attorney’s use. Inserts and extracts materials from subject matter files, classifies and cross-references material by nature of subject matter and creates new electronic cases as needed; maintains correspondence digital files. Reviews and processes misdemeanor and felony complaints, information, indictments, and search warrants. Maintains files, logs and/or indexes recording pleas, trial convictions, acquittals, sentences, and other dispositions of cases. Screens office and telephone callers by providing information requested within level of competency, referring to appropriate staff or other agency where callers could be better serves. To view the complete classification description, please visit the County of Monterey website: Legal Secretary II THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills and abilities: Working Knowledge of: English grammar, spelling, written format and punctuation. Legal office work, procedures and terminology. General legal forms and documents. Skill and Ability to: Understand and follow complex oral and written instructions. Operate a variety of office equipment such as typewriter, Dictaphone, calculator, and personal computers. Work independently and with a minimum of direct supervision. Safeguard confidential materials. Establish and maintain effective working relationships with those contacted in the course of work. Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is: Experience: Two years of clerical experience in a legal office or court. Additional Information CONDITIONS OF EMPLOYMENT The required conditions of employment include, but are not limited to the following: Possess a valid California Class C driver license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority. Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency; travel out of County to attend meetings. Successfully pass a background check to include (DOJ) fingerprinting. BENEFITS: The County of Monterey offers an excellent benefits package. Please visit our website to view the J Unit Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. Application and Selection Procedures Apply On-Line at https://www.governmentjobs.com/careers/montereycounty , by Friday, May 31, 2024, 11:59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting: County of Monterey Attn: Stephanie Ahumada, Associate Personnel Analyst 168 W. Alisal Street, 3rd Floor Salinas, CA 93901 Phone: (831) 755-5238 Fax: (831) 757-5792 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Stephanie Ahumada, Human Resources Analyst, at (831) 755-5238, or ahumadas@countyofmonterey.gov. http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: 5/31/2024 11:59 PM Pacific
May 01, 2024
Full Time
Position Description Final Filling Date: 5/31/2024 Exam #: 24/80B22/04SA The District Attorney's Office is responsible for attending court and conducting all local criminal prosecutions. The District Attorney is a State Constitutional Officer when prosecuting crimes defined under State Law. Additionally, the Office provides legal advice to all law enforcement agencies and provides training programs for their personnel; thus, increasing the probability of successful prosecutions. The mission of the Office is to promote justice, ensure that the rights of victims are upheld by treating them with dignity, respect and compassion, and aggressively and fairly prosecute those who violate the law. The Monterey County District Attorneys' Office is accepting applications to fill a full time Legal Secretary II position. The ideal candidate will have a proven track record demonstrating knowledge of English grammar, spelling, written format and punctuation, procedures, terminology, and legal office work. Further, the ideal candidate will demonstrate skill and ability to understand and follow complex oral and written instructions, operate office equipment, work independently, and safeguard confidential materials. The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis. This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority. Examples of Duties May perform various support tasks for attorneys, including completing requests which may include obtaining police reports from law enforcement agencies, requesting certified prior conviction packets from prisons or courts, running criminal histories on defendant, victims, or witnesses maintaining lists of assignments and status report of cases, and obtaining reference materials. May operate a magnetic card or other processing machine in preparing case histories, reports, briefs, specifications, and correspondence. Types correspondence, opinions, contracts, orders, motions, complaints, warrants, subpoenas, commitments indictments, extraditions, briefs, and other legal documents in proper legal form from outlined instructions or establishes procedure. Has legal documents recorded by contacting appropriate court department, notifies appropriate personnel in other offices, and files legal papers with proper court. Maintains municipal, superior, justice and juvenile court calendars for attorney’s use. Inserts and extracts materials from subject matter files, classifies and cross-references material by nature of subject matter and creates new electronic cases as needed; maintains correspondence digital files. Reviews and processes misdemeanor and felony complaints, information, indictments, and search warrants. Maintains files, logs and/or indexes recording pleas, trial convictions, acquittals, sentences, and other dispositions of cases. Screens office and telephone callers by providing information requested within level of competency, referring to appropriate staff or other agency where callers could be better serves. To view the complete classification description, please visit the County of Monterey website: Legal Secretary II THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills and abilities: Working Knowledge of: English grammar, spelling, written format and punctuation. Legal office work, procedures and terminology. General legal forms and documents. Skill and Ability to: Understand and follow complex oral and written instructions. Operate a variety of office equipment such as typewriter, Dictaphone, calculator, and personal computers. Work independently and with a minimum of direct supervision. Safeguard confidential materials. Establish and maintain effective working relationships with those contacted in the course of work. Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is: Experience: Two years of clerical experience in a legal office or court. Additional Information CONDITIONS OF EMPLOYMENT The required conditions of employment include, but are not limited to the following: Possess a valid California Class C driver license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority. Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency; travel out of County to attend meetings. Successfully pass a background check to include (DOJ) fingerprinting. BENEFITS: The County of Monterey offers an excellent benefits package. Please visit our website to view the J Unit Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. Application and Selection Procedures Apply On-Line at https://www.governmentjobs.com/careers/montereycounty , by Friday, May 31, 2024, 11:59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting: County of Monterey Attn: Stephanie Ahumada, Associate Personnel Analyst 168 W. Alisal Street, 3rd Floor Salinas, CA 93901 Phone: (831) 755-5238 Fax: (831) 757-5792 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Stephanie Ahumada, Human Resources Analyst, at (831) 755-5238, or ahumadas@countyofmonterey.gov. http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: 5/31/2024 11:59 PM Pacific
SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT
San Carlos, California, United States
General The Maintenance Instructor is responsible for all the classroom and on-the-job training activities relating to current bus maintenance for the San Mateo County Transit District (SamTrans), Caltrain, and the San Mateo County Transportation Authority (TA). APPLICATION DEADLINE: Sunday May 19, 2024 [First Cut Off - April 21, 2024] Essential Functions & Duties Develops classroom on-the-job training and exit examinations relating to SamTrans Core Maintenance Training Curriculum: Shop Safety and PM Procedures, Core Repair Skills, Air Brake Systems, HVAC Systems, Basic Electrical Systems, Multiplex and Charging Systems, Diesel Engine Electronic Controls, Diesel Engine Tune-up and Troubleshooting, Light Duty (hydraulic) Brake Systems, Vehicle Subsystems, HD Steering Hydraulic Systems, and Suspension Systems, Automatic Transmission, ACS Diagnostics & Repair, Fare Collection Equipment, Hybrid Drive Systems, Battery Electric Drive Systems and Fuel Cell Battery Electric Bus Systems, Camera System Maintenance & Repair, Medium Duty Gasoline Engines. Serves as one of the principal instructors. Oversees and evaluates vendor provided training activities. Oversees on-the-job training activities, mentors, coaches, guides, and directs progressive maintenance training. Maintains written and electronic records and performs proficient evaluations. Collaborates in the development and implementation of testing programs for bus maintenance personnel. Develops and implements all maintenance safety training programs in collaboration with the Safety Department and management. Certifies that District employees meet established requirements for Forklift Operation, Hazardous Materials First Responder, First Aid, CPR, and AED Training. Oversees the District’s maintenance training programs. Examples of Duties Stays current with new developments in the field of Training and Adult Learning Strategies. Assesses the effectiveness of in-house training programs and recommends program upgrades with presented examples. Conducts skills gap assessments. Develops a comprehensive training curriculum for all mechanic classifications, including Utility Workers, and reviews and updates as needed based on current technologies. Stays current with new technologies as they pertain to District fleets. Collaborates on all maintenance programs regarding quality assurance, makes recommendations where necessary to ensure the quality of the workforce training programs, and works with appropriate maintenance management staff to ascertain requirements and changes within industry best practices. Helps plan, organize, and execute the SamTrans Maintenance Rodeo and competition teams. Mentors and coaches the maintenance team at the regional and international competition. Assumes the duties of Chair and/or Secretary of the joint Labor-Management Maintenance Training Committee. Ensure core curricula follows all regulatory and safety requirements, and best practices. Develops and implements training programs for newly hired employees. Performs all job duties and responsibilities in a safe manner to protect self, fellow employees, and the public from injury or harm. Promotes safety awareness and follows safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. Minimum Qualifications Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: High School Diploma or equivalent Six (6) years of related progressive full-time experience as an automotive/truck diagnostic technician, repair technician, or instructor, assessing and training others in a classroom or shop environment is required, or a combination of education and experience demonstrating the ability to successfully perform the essential functions and duties of the position. Experience with powertrain electronic controls, on-board Hi-Voltage systems, on-board Hi-pressure systems, ABS, HVAC, and PLC systems is required. Strong oral and written communications skills. Knowledge of word processing and spreadsheet programs. Demonstrated journey level mechanic experience showing knowledge, expertise and ability to troubleshoot advanced systems and make repairs. Preferred Qualifications Zero emission technology including battery electric and hydrogen fuel cell experience highly desired. Experience in conducting skills and needs assessment surveys desired. Below is a summary of the comprehensive benefits provided to District full-time employees: Health and Welfare Benefits: Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees. Free Dental and Vision Benefits provided - Employer Covers Premiums Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year. Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses. Retirement Medical Benefits: Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District. Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option. Holidays and Paid Time Off: Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.5 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase. Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays - District employees can earn up to five (5) floating holidays. Financial Planning Benefits: Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension. CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6% Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000 Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members. Growth and Education Benefits: Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District. Computer Loan Program - Interest-free two-year loan with a maximum amount of $4,000. Other Amazing Benefits: Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union. Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees. For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions. Closing Date/Time: 5/19/2024 11:59 PM Pacific
May 01, 2024
Full Time
General The Maintenance Instructor is responsible for all the classroom and on-the-job training activities relating to current bus maintenance for the San Mateo County Transit District (SamTrans), Caltrain, and the San Mateo County Transportation Authority (TA). APPLICATION DEADLINE: Sunday May 19, 2024 [First Cut Off - April 21, 2024] Essential Functions & Duties Develops classroom on-the-job training and exit examinations relating to SamTrans Core Maintenance Training Curriculum: Shop Safety and PM Procedures, Core Repair Skills, Air Brake Systems, HVAC Systems, Basic Electrical Systems, Multiplex and Charging Systems, Diesel Engine Electronic Controls, Diesel Engine Tune-up and Troubleshooting, Light Duty (hydraulic) Brake Systems, Vehicle Subsystems, HD Steering Hydraulic Systems, and Suspension Systems, Automatic Transmission, ACS Diagnostics & Repair, Fare Collection Equipment, Hybrid Drive Systems, Battery Electric Drive Systems and Fuel Cell Battery Electric Bus Systems, Camera System Maintenance & Repair, Medium Duty Gasoline Engines. Serves as one of the principal instructors. Oversees and evaluates vendor provided training activities. Oversees on-the-job training activities, mentors, coaches, guides, and directs progressive maintenance training. Maintains written and electronic records and performs proficient evaluations. Collaborates in the development and implementation of testing programs for bus maintenance personnel. Develops and implements all maintenance safety training programs in collaboration with the Safety Department and management. Certifies that District employees meet established requirements for Forklift Operation, Hazardous Materials First Responder, First Aid, CPR, and AED Training. Oversees the District’s maintenance training programs. Examples of Duties Stays current with new developments in the field of Training and Adult Learning Strategies. Assesses the effectiveness of in-house training programs and recommends program upgrades with presented examples. Conducts skills gap assessments. Develops a comprehensive training curriculum for all mechanic classifications, including Utility Workers, and reviews and updates as needed based on current technologies. Stays current with new technologies as they pertain to District fleets. Collaborates on all maintenance programs regarding quality assurance, makes recommendations where necessary to ensure the quality of the workforce training programs, and works with appropriate maintenance management staff to ascertain requirements and changes within industry best practices. Helps plan, organize, and execute the SamTrans Maintenance Rodeo and competition teams. Mentors and coaches the maintenance team at the regional and international competition. Assumes the duties of Chair and/or Secretary of the joint Labor-Management Maintenance Training Committee. Ensure core curricula follows all regulatory and safety requirements, and best practices. Develops and implements training programs for newly hired employees. Performs all job duties and responsibilities in a safe manner to protect self, fellow employees, and the public from injury or harm. Promotes safety awareness and follows safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. Minimum Qualifications Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: High School Diploma or equivalent Six (6) years of related progressive full-time experience as an automotive/truck diagnostic technician, repair technician, or instructor, assessing and training others in a classroom or shop environment is required, or a combination of education and experience demonstrating the ability to successfully perform the essential functions and duties of the position. Experience with powertrain electronic controls, on-board Hi-Voltage systems, on-board Hi-pressure systems, ABS, HVAC, and PLC systems is required. Strong oral and written communications skills. Knowledge of word processing and spreadsheet programs. Demonstrated journey level mechanic experience showing knowledge, expertise and ability to troubleshoot advanced systems and make repairs. Preferred Qualifications Zero emission technology including battery electric and hydrogen fuel cell experience highly desired. Experience in conducting skills and needs assessment surveys desired. Below is a summary of the comprehensive benefits provided to District full-time employees: Health and Welfare Benefits: Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees. Free Dental and Vision Benefits provided - Employer Covers Premiums Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year. Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses. Retirement Medical Benefits: Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District. Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option. Holidays and Paid Time Off: Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.5 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase. Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day Floating Holidays - District employees can earn up to five (5) floating holidays. Financial Planning Benefits: Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension. CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6% Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000 Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members. Growth and Education Benefits: Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District. Computer Loan Program - Interest-free two-year loan with a maximum amount of $4,000. Other Amazing Benefits: Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union. Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement. Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees. For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions. Closing Date/Time: 5/19/2024 11:59 PM Pacific
COACHELLA VALLEY WATER DISTRICT
Palm Desert, California, United States
Job Summary TITLE: Executive Assistant SRN U6: $6,232 - $8,864, Monthly, Exempt Bargaining Unit: Non-Represented, At-Will/Confidential Department: Administration REPORTING RELATIONSHIP: Reports to: Clerk of the Board Supervises the following positions: N/A Promotional opportunity procedures will include the following: Review of minimum qualifications Review of personnel files, including but not limited to: attendance history, disciplinary history, and performance evaluations Testing/Assessments: Oral Interview(s) DEFINITION : Under general direction, performs a variety of complex, highly responsible, sensitive, and confidential office and administrative support functions for the District executive leadership; acts as the first point of contact for the General Manager and Assistant General Manager and provides information to the public and staff requiring considerable knowledge of district services, policies, and procedures; schedules meetings and maintains calendars; and performs related work as required. Essential Functions ESSENTIAL FUNCTIONS : Provides a wide variety of clerical and administrative support to the General Manager, Assistant General Manager, and Clerk of the Board; serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive office; resolves concerns and complaints in a timely manner and follows up with staff as necessary for detailed information. Maintains and updates executives’ daily calendars including managing incoming and outgoing phone calls, scheduling meetings, and drafting correspondence; reads and analyzes incoming memos, correspondence, and submissions and distributes as needed; ensures executive leadership’s schedule is followed and respected. Maintains and ensures appropriate follow-up of confidential and sensitive information and files regarding management projects, policy, and personnel.Gathers, compiles, and analyzes data for a variety of administrative, fiscal, and policy matters; prepares and presents reports, memos, letters, spreadsheets, and presentations and makes recommendations; maintains related files and databases.Assists in the implementation and follow-up on Board decisions and requests as directed by the Clerk of the Board; serves as a recording secretary to internal agency committees; schedules meetings, prepares agendas, and takes minutes.Ensures materials and reports for signature are accurate and complete; proofreads and checks materials for accuracy, completeness, and compliance with District standards, policies, and procedures. Arranges travel, accommodations, transportation, and meeting planning as necessary for the executive leadership and other district personnel as applicable and submits requests for reimbursement; arranges meeting venues, catering, equipment, and communication equipment as appropriate.Organizes, archives, copies, maintains, and retrieves records, documents, reports, and files.Conducts studies and research projects by selecting, adapting, and applying appropriate analytical, research, and statistical techniques; evaluates alternatives and makes recommendations; prepares comprehensive technical records and reports.Observes and complies with District and mandated safety rules, regulations, and protocols.Performs other duties as assigned. See http://www.cvwd.org/175/Job-Descriptions for full job description. Minimum Qualifications MINIMUM QUALIFICATIONS : Licenses and Certifications : Possession of a valid California Driver’s License, to be maintained throughout employment. Education: Bachelor’s degree or higher is preferred; however, an equivalent combination of applicable training and experience may be substituted for education requirement. Experience : Seven (7) years of increasingly responsible and varied office management, advanced secretarial and supervisory work experience. Three (3) years’ experience assisting an executive or senior-level manager in a governmental agency. Certificates, Licenses, Registration and Other Requirements Knowledge of: District services, organization, rules, policies, and procedures. Techniques of effective public relations. Office administrative and management practices and procedures. Business letter writing and the standard format for reports and correspondence. Principles and techniques of conducting analytical studies, evaluating alternatives, making sound recommendations, and preparing and presenting effective and technical reports. Principles, practices, and procedures related to public agency record keeping including the legal requirements for recording, retention, and disclosure. Travel and event coordination including scheduling, travel arrangements, venue coordination, and associated expense reporting. District and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to: Maintain confidentiality and discretion in handling and processing confidential information and data. Perform advanced and complex executive administrative support work accurately, including managing multiple executive calendars. Determine the priority of matters of attention for the General Manager, and may redirect matters to staff or handle matters, as appropriate. Effectively plan and conduct assigned administrative, budgeting, fiscal reporting, programmatic, and project activities. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Prepare, review, and present reports and other correspondence and communications in a clear and concise manner. Take direction and work as part of a team in the assigned department as well as with other administrative staff. Perform arithmetic, financial, and statistical computations accurately. Establish and maintain accurate databases, records, and files. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Effectively represent the department and the District in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. The Coachella Valley Water District provides a comprehensive, balanced, and competitive benefits package ensuring employees have many options to meet their healthcare, wellness and/or retirement savings goals. Providing employees with flexibility and support for all the different stages of life. Employees may pay some portion of their benefit premium costs based on the provisions of their labor-negotiated Memorandums of Understanding (MOU's) and the level of coverage they select. Additional information regarding CVWD employee benefits is available at https://www.cvwd.org/176/Benefits . Closing Date/Time: 5/10/2024 11:59 PM Pacific
Apr 27, 2024
Full Time
Job Summary TITLE: Executive Assistant SRN U6: $6,232 - $8,864, Monthly, Exempt Bargaining Unit: Non-Represented, At-Will/Confidential Department: Administration REPORTING RELATIONSHIP: Reports to: Clerk of the Board Supervises the following positions: N/A Promotional opportunity procedures will include the following: Review of minimum qualifications Review of personnel files, including but not limited to: attendance history, disciplinary history, and performance evaluations Testing/Assessments: Oral Interview(s) DEFINITION : Under general direction, performs a variety of complex, highly responsible, sensitive, and confidential office and administrative support functions for the District executive leadership; acts as the first point of contact for the General Manager and Assistant General Manager and provides information to the public and staff requiring considerable knowledge of district services, policies, and procedures; schedules meetings and maintains calendars; and performs related work as required. Essential Functions ESSENTIAL FUNCTIONS : Provides a wide variety of clerical and administrative support to the General Manager, Assistant General Manager, and Clerk of the Board; serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive office; resolves concerns and complaints in a timely manner and follows up with staff as necessary for detailed information. Maintains and updates executives’ daily calendars including managing incoming and outgoing phone calls, scheduling meetings, and drafting correspondence; reads and analyzes incoming memos, correspondence, and submissions and distributes as needed; ensures executive leadership’s schedule is followed and respected. Maintains and ensures appropriate follow-up of confidential and sensitive information and files regarding management projects, policy, and personnel.Gathers, compiles, and analyzes data for a variety of administrative, fiscal, and policy matters; prepares and presents reports, memos, letters, spreadsheets, and presentations and makes recommendations; maintains related files and databases.Assists in the implementation and follow-up on Board decisions and requests as directed by the Clerk of the Board; serves as a recording secretary to internal agency committees; schedules meetings, prepares agendas, and takes minutes.Ensures materials and reports for signature are accurate and complete; proofreads and checks materials for accuracy, completeness, and compliance with District standards, policies, and procedures. Arranges travel, accommodations, transportation, and meeting planning as necessary for the executive leadership and other district personnel as applicable and submits requests for reimbursement; arranges meeting venues, catering, equipment, and communication equipment as appropriate.Organizes, archives, copies, maintains, and retrieves records, documents, reports, and files.Conducts studies and research projects by selecting, adapting, and applying appropriate analytical, research, and statistical techniques; evaluates alternatives and makes recommendations; prepares comprehensive technical records and reports.Observes and complies with District and mandated safety rules, regulations, and protocols.Performs other duties as assigned. See http://www.cvwd.org/175/Job-Descriptions for full job description. Minimum Qualifications MINIMUM QUALIFICATIONS : Licenses and Certifications : Possession of a valid California Driver’s License, to be maintained throughout employment. Education: Bachelor’s degree or higher is preferred; however, an equivalent combination of applicable training and experience may be substituted for education requirement. Experience : Seven (7) years of increasingly responsible and varied office management, advanced secretarial and supervisory work experience. Three (3) years’ experience assisting an executive or senior-level manager in a governmental agency. Certificates, Licenses, Registration and Other Requirements Knowledge of: District services, organization, rules, policies, and procedures. Techniques of effective public relations. Office administrative and management practices and procedures. Business letter writing and the standard format for reports and correspondence. Principles and techniques of conducting analytical studies, evaluating alternatives, making sound recommendations, and preparing and presenting effective and technical reports. Principles, practices, and procedures related to public agency record keeping including the legal requirements for recording, retention, and disclosure. Travel and event coordination including scheduling, travel arrangements, venue coordination, and associated expense reporting. District and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to: Maintain confidentiality and discretion in handling and processing confidential information and data. Perform advanced and complex executive administrative support work accurately, including managing multiple executive calendars. Determine the priority of matters of attention for the General Manager, and may redirect matters to staff or handle matters, as appropriate. Effectively plan and conduct assigned administrative, budgeting, fiscal reporting, programmatic, and project activities. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Prepare, review, and present reports and other correspondence and communications in a clear and concise manner. Take direction and work as part of a team in the assigned department as well as with other administrative staff. Perform arithmetic, financial, and statistical computations accurately. Establish and maintain accurate databases, records, and files. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Effectively represent the department and the District in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. The Coachella Valley Water District provides a comprehensive, balanced, and competitive benefits package ensuring employees have many options to meet their healthcare, wellness and/or retirement savings goals. Providing employees with flexibility and support for all the different stages of life. Employees may pay some portion of their benefit premium costs based on the provisions of their labor-negotiated Memorandums of Understanding (MOU's) and the level of coverage they select. Additional information regarding CVWD employee benefits is available at https://www.cvwd.org/176/Benefits . Closing Date/Time: 5/10/2024 11:59 PM Pacific
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under general supervision, performs advanced administrative support to an instructional Dean; inputs, maintains, tracks and edits department class schedules and faculty loads; creates and maintains documents, reports, records and files required for work processes; performs research and complex scheduling and calendaring; facilitates course and faculty evaluation processes; staffs committees, takes and posts agendas and minutes; coordinates event logistics; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides clerical and administrative support to an instructional Dean; using standard office software, composes and/or types memoranda, correspondence, reports, agreements, contracts, presentations, spreadsheets, forms and other documents, often of a highly technical and sensitive nature; proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and procedures; ensures materials, contracts, reports and documents for signature are accurate and complete. Screens and responds independently to phone calls, correspondence and email inquiries regarding a variety of department matters; acts as liaison in coordinating calendars and matters between the Dean's office and other departments, divisions, educational and industry partners and vendors; represents the department in important interactions with department constituencies over the phone, in person and online; provides information and handles issues that may require sensitivity and use of tact and independent judgment; researches requests or complaints and refers matters to appropriate staff and/or takes or recommends action to resolve issues. Generates, aggregates and analyzes, for dean and department chair review, a variety of class schedule reports for the upcoming academic year and instructional periods using specialized class scheduling software; integrates multiple factors which may include expected enrollments, classroom times and space, availability of full- and part-time faculty within budgets, lecture/lab requirements, availability of prerequisites and other course configuration variables to draft schedules for Dean and department Chair review; receives and verifies scheduling information from the Dean and incorporates appropriate changes; ensures accuracy of schedules, adequate enrollments, instructor workload and payroll data. Calculates full and adjunct faculty load and office hours and obtains signatures for load contracts; prepares, reconciles and maintains the department faculty payroll, including auditing time logs, calculating sick leave and monitoring faculty and adjunct faculty hours for compliance with contracts and overload rules; computes and categorizes pay according to departmental/program billing accounts; ensures accurate usage of funding codes and calculates departmental/program billing. Coordinates administrative processes for staff and faculty hiring including submitting academic requisitions, assisting the selection committee with materials and scheduling and preparing hiring paperwork; prepares and maintains confidential personnel records and files; coordinates paperwork and tracking of sabbatical and other paid leaves. Coordinates the faculty evaluation process for tenured and adjunct faculty following established processes and procedures; creates and maintains sensitive tracking spreadsheets and personnel files; creates lists and notifies faculty to be evaluated; coordinates committee meetings, timelines, observations and documentation distribution and collection; coordinates the distribution and collection of student surveys; routes evaluations for signature. Organizes, maintains and updates confidential, specialized and technical files, documents and records including department personnel records; creates and maintains electronic and physical filing systems. Creates and maintains spreadsheets and databases; reviews, submits and tracks requests for payments and purchase orders in accordance with District policies and procedures; assists in ordering textbooks, equipment and materials; reviews travel and conference expense forms; calculates budget usage and fund percentages; prepares budget variance reports and spending forecasts for management review; tracks multiple funding sources; may participate in grant administration functions including basic grant writing, collecting program data and generating performance reports. Maintains and coordinates the Dean's and a variety of departmental calendars; makes meeting arrangements including preparation and posting of agendas and notices; prepares and distributes agendas and supporting documents to appropriate parties; takes and transcribes meeting minutes; may serve as recording secretary to a committee; prepares and distributes follow-up letters and documentation; assists with setup and cleanup for special events; contacts vendors for food orders, supplies and audio-visual equipment; handles other meeting logistics. Provides administrative, logistical and technical support to faculty; independently performs research for faculty on specific student/department issues and programs and resolves routine issues; assists with ordering textbooks, equipment and materials. May provide day-to-day lead work guidance and direction to other staff and student aides; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; provides information, instruction and training on work procedures and technical, legal and regulatory requirements. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES May receive, issue receipts for and prepare deposits of payments associated with division programs and services such as auto shop repair payments. Provides backup for other departments or division office administrative support staff. Interacts with other Colleges, departments and with state and federal programs on behalf of the department/program or a student. May assist with priority registration of students such as cohorts of students from a variety of instructional modes. Orders and replenishes an inventory of office materials and supplies. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Modern office practices, procedures and equipment including computers and applicable software programs. General principles, practices and techniques used in customer service, public relations and community outreach. Department services, program goals, objectives, policies, procedures and practices. Rules, policies, procedures and operating practices applicable to class scheduling, calculating faculty loads and contracts, facilities scheduling and related functions. District student recordkeeping practices and procedures for processing student information and interpreting input and output data. District payroll and general accounting system operations, practices and procedures. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. College and District organization, rules, policies and procedures applicable to departmental and division operations. District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting. Applicable sections of the California Education Code and other applicable laws. Safety policies and safe work practices applicable to the assignment. Basic principles and practices of employee work guidance and direction. Personnel Commission Rules, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. When Assigned to Allied Health: HIPAA regulations as they pertain to client information and medical records. Skills and Abilities to: Assign and review the work of assigned staff. Communicate information accurately and effectively; comprehend requests for information or assistance; maintain a courteous and tactful manner when under pressure or in an antagonistic situation. Compile and maintain accurate class schedules and room charts for an academic department, utilizing and integrating information provided by deans, faculty and others. Compose clear, concise and comprehensive correspondence, reports, studies, agreements, presentations and other written materials from brief instructions. Type accurately at a speed necessary to meet the requirements of the position. Track and report statistical information utilizing complex spreadsheets and databases. Perform mathematical, load and lecture hour equivalent calculations; assist in monitoring departmental budgets. Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures. Set priorities and exercise sound judgment within areas of responsibility. Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures. Maintain confidentiality of District and student files and records. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Represent the District effectively in dealing with students, college and elected officials and the public. Exercise tact and diplomacy in dealing with sensitive, complex and confidential staff, faculty and/or student issues and situations. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from high school or GED equivalent and at least four years of progressively responsible clerical support experience, at least one year of which was in an instructional support setting in a university or college; or an equivalent combination of training and experience. An associate's degree is preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with constant interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work, some of whom may be upset, angry and confrontational. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
Apr 16, 2024
Temporary
General Purpose Under general supervision, performs advanced administrative support to an instructional Dean; inputs, maintains, tracks and edits department class schedules and faculty loads; creates and maintains documents, reports, records and files required for work processes; performs research and complex scheduling and calendaring; facilitates course and faculty evaluation processes; staffs committees, takes and posts agendas and minutes; coordinates event logistics; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides clerical and administrative support to an instructional Dean; using standard office software, composes and/or types memoranda, correspondence, reports, agreements, contracts, presentations, spreadsheets, forms and other documents, often of a highly technical and sensitive nature; proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and procedures; ensures materials, contracts, reports and documents for signature are accurate and complete. Screens and responds independently to phone calls, correspondence and email inquiries regarding a variety of department matters; acts as liaison in coordinating calendars and matters between the Dean's office and other departments, divisions, educational and industry partners and vendors; represents the department in important interactions with department constituencies over the phone, in person and online; provides information and handles issues that may require sensitivity and use of tact and independent judgment; researches requests or complaints and refers matters to appropriate staff and/or takes or recommends action to resolve issues. Generates, aggregates and analyzes, for dean and department chair review, a variety of class schedule reports for the upcoming academic year and instructional periods using specialized class scheduling software; integrates multiple factors which may include expected enrollments, classroom times and space, availability of full- and part-time faculty within budgets, lecture/lab requirements, availability of prerequisites and other course configuration variables to draft schedules for Dean and department Chair review; receives and verifies scheduling information from the Dean and incorporates appropriate changes; ensures accuracy of schedules, adequate enrollments, instructor workload and payroll data. Calculates full and adjunct faculty load and office hours and obtains signatures for load contracts; prepares, reconciles and maintains the department faculty payroll, including auditing time logs, calculating sick leave and monitoring faculty and adjunct faculty hours for compliance with contracts and overload rules; computes and categorizes pay according to departmental/program billing accounts; ensures accurate usage of funding codes and calculates departmental/program billing. Coordinates administrative processes for staff and faculty hiring including submitting academic requisitions, assisting the selection committee with materials and scheduling and preparing hiring paperwork; prepares and maintains confidential personnel records and files; coordinates paperwork and tracking of sabbatical and other paid leaves. Coordinates the faculty evaluation process for tenured and adjunct faculty following established processes and procedures; creates and maintains sensitive tracking spreadsheets and personnel files; creates lists and notifies faculty to be evaluated; coordinates committee meetings, timelines, observations and documentation distribution and collection; coordinates the distribution and collection of student surveys; routes evaluations for signature. Organizes, maintains and updates confidential, specialized and technical files, documents and records including department personnel records; creates and maintains electronic and physical filing systems. Creates and maintains spreadsheets and databases; reviews, submits and tracks requests for payments and purchase orders in accordance with District policies and procedures; assists in ordering textbooks, equipment and materials; reviews travel and conference expense forms; calculates budget usage and fund percentages; prepares budget variance reports and spending forecasts for management review; tracks multiple funding sources; may participate in grant administration functions including basic grant writing, collecting program data and generating performance reports. Maintains and coordinates the Dean's and a variety of departmental calendars; makes meeting arrangements including preparation and posting of agendas and notices; prepares and distributes agendas and supporting documents to appropriate parties; takes and transcribes meeting minutes; may serve as recording secretary to a committee; prepares and distributes follow-up letters and documentation; assists with setup and cleanup for special events; contacts vendors for food orders, supplies and audio-visual equipment; handles other meeting logistics. Provides administrative, logistical and technical support to faculty; independently performs research for faculty on specific student/department issues and programs and resolves routine issues; assists with ordering textbooks, equipment and materials. May provide day-to-day lead work guidance and direction to other staff and student aides; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; provides information, instruction and training on work procedures and technical, legal and regulatory requirements. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES May receive, issue receipts for and prepare deposits of payments associated with division programs and services such as auto shop repair payments. Provides backup for other departments or division office administrative support staff. Interacts with other Colleges, departments and with state and federal programs on behalf of the department/program or a student. May assist with priority registration of students such as cohorts of students from a variety of instructional modes. Orders and replenishes an inventory of office materials and supplies. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Modern office practices, procedures and equipment including computers and applicable software programs. General principles, practices and techniques used in customer service, public relations and community outreach. Department services, program goals, objectives, policies, procedures and practices. Rules, policies, procedures and operating practices applicable to class scheduling, calculating faculty loads and contracts, facilities scheduling and related functions. District student recordkeeping practices and procedures for processing student information and interpreting input and output data. District payroll and general accounting system operations, practices and procedures. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. College and District organization, rules, policies and procedures applicable to departmental and division operations. District policies, procedures and rules regarding budgeting, purchasing and travel/training and expense reporting. Applicable sections of the California Education Code and other applicable laws. Safety policies and safe work practices applicable to the assignment. Basic principles and practices of employee work guidance and direction. Personnel Commission Rules, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. When Assigned to Allied Health: HIPAA regulations as they pertain to client information and medical records. Skills and Abilities to: Assign and review the work of assigned staff. Communicate information accurately and effectively; comprehend requests for information or assistance; maintain a courteous and tactful manner when under pressure or in an antagonistic situation. Compile and maintain accurate class schedules and room charts for an academic department, utilizing and integrating information provided by deans, faculty and others. Compose clear, concise and comprehensive correspondence, reports, studies, agreements, presentations and other written materials from brief instructions. Type accurately at a speed necessary to meet the requirements of the position. Track and report statistical information utilizing complex spreadsheets and databases. Perform mathematical, load and lecture hour equivalent calculations; assist in monitoring departmental budgets. Analyze problems, evaluate alternatives and recommend or adopt effective courses of action in accordance with established policies and procedures. Set priorities and exercise sound judgment within areas of responsibility. Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures. Maintain confidentiality of District and student files and records. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Represent the District effectively in dealing with students, college and elected officials and the public. Exercise tact and diplomacy in dealing with sensitive, complex and confidential staff, faculty and/or student issues and situations. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from high school or GED equivalent and at least four years of progressively responsible clerical support experience, at least one year of which was in an instructional support setting in a university or college; or an equivalent combination of training and experience. An associate's degree is preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with constant interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work, some of whom may be upset, angry and confrontational. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
San Lorenzo Unified School District
San Lorenzo, California, United States
Basic Function Under general Administrative supervision, perform a variety of complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities. Essential Functions ESSENTIAL DUTIES: Perform a variety of complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and assist in the coordination and flow of communications and information; assure smooth and efficient office operations; assure related functions comply with established laws, rules, regulations, policies and procedures. Serve as primary secretary to the assigned administrator; perform public relations and communication services for the administrator; receive, screen and route telephone calls; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences and other events. Receive visitors, including administrators, staff, parents and the public; provide information or direct to appropriate personnel; exercise independent judgment in resolving a variety of issues; refer difficult issues to the administrator as needed; provide technical information and assistance related to program or operations and related laws, rules, regulations, policies and procedures. Compile information and prepare and maintain a variety of records, logs and reports related to programs, students, attendance, staff, projects and assigned duties; establish and maintain filing systems; revise, verify, proofread and edit a variety of documents. Input a variety of data into an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets, manipulate data and generate various computerized lists and reports as requested; assure accuracy of input and output data. Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins, agenda items, labels, fliers, requisitions, handbooks, newsletters, brochures, certificates, contracts and other materials; format materials to meet program and office needs. Research, compile and verify a variety of data and information; compute statistical information for various federal, state and local reports as necessary; identify and resolve a variety of financial and statistical discrepancies; assure mandated reports are completed and submitted to appropriate agency according to established time lines. Distribute, collect, process and evaluate a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed; assist with the preparation, processing and maintenance of grant information, records and related materials as assigned. Coordinate, schedule and attend a variety of meetings, workshops and special events; prepare and send out notices of meetings; compile and prepare agenda items and other required information for meetings, workshops and other events; set up equipment and supplies for meetings and other events as needed; take, transcribe and distribute minutes as directed. Train and provide guidance to designated clerical personnel as assigned by the position; assign and review the work of others. Perform a variety of clerical accounting duties as assigned; monitor funds for income and expenditures; calculate, prepare and revise accounting and budgetary data; balance and reconcile assigned accounts and budgets; assist with budget development and preparation; maintain financial and statistical records and files. Perform special projects and prepare various forms and reports on behalf of the assigned administrator; conduct research and process documents in specialized areas; attend to administrative details on special matters as assigned. Communicate with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns. Operate a variety of modern office equipment and assigned software; arrange for equipment repairs as required. Maintain appointment and activity schedules and calendars; coordinate travel arrangements and hotel reservations as necessary; process and follow up on reimbursement claims; reserve facilities and equipment for meetings and other events as needed. Monitor inventory levels of office and designated supplies; order, receive and maintain appropriate levels of inventory as required; prepare, process and code purchase orders and invoices as assigned; arrange for billings and payments as directed. Receive, open, sort, screen and distribute incoming e-mail and mail; compose replies independently or from oral direction; prepare and distribute informational packets and bulk mailings. OTHER DUTIES: Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Organizational operations, policies and objectives. Policies and objectives of assigned programs and activities. Applicable laws, codes, regulations, policies and procedures. Record-keeping and filing techniques. Business letter and report writing, editing and proofreading. Telephone techniques and etiquette. Methods, procedures and terminology used in clerical accounting work. Modern office practices, procedures and equipment. Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy. Operation of a computer and assigned software. Oral and written communication skills. Record retrieval and storage systems. Basic public relations techniques. Mathematic calculations. ABILITY TO: Perform a variety of complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail. Plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator. Assure smooth and efficient office operations. Interpret, apply and explain laws, codes, rules, regulations, policies and procedures. Compile and prepare comprehensive reports concerning a broad spectrum of subject matter. Compose effective correspondence independently. Perform a variety of clerical accounting duties in support of assigned department or program. Type or input data at an acceptable rate of speed. Answer telephones and greet the public courteously. Complete work with many interruptions. Maintain a variety of records, logs and files. Utilize a computer to input data, maintain automated records and generate computerized reports. Establish and maintain cooperative and effective working relationships with others. Meet schedules and time lines. Work independently with little direction. Communicate effectively both orally and in writing. Determine appropriate action within clearly defined guidelines. Add, subtract, multiply and divide with speed and accuracy. Education & Experience Requirements EDUCATION AND EXPERIENCE: Any combination of education and/or experience equivalent to: High school diploma or equivalent and four years increasingly responsible secretarial or administrative assistant experience involving public contact. WORKING CONDITIONS: ENVIRONMENT: Office environment. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Sitting or standing for extended periods of time. Bending the waist, kneeling or crouching and lifting. Selection Process The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant’s training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. A background check will be conducted to all candidates that will be considered. There is a $74 fingerprint fee that the candidate is responsible for and a clearance of Tuberculosis is also required prior to beginning work. This announcement will remain open until a sufficient pool of substitutes has been established. Benefits Interested applicant may view the benefits plans available to classified employees of the San Lorenzo Unified School District by clicking on the following link: http://www.slzusd.org/cms/page_view?d=x&ppid=&vpid=1244185494118 Closing Date/Time: Continuous
Mar 14, 2024
Full Time
Basic Function Under general Administrative supervision, perform a variety of complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities. Essential Functions ESSENTIAL DUTIES: Perform a variety of complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and assist in the coordination and flow of communications and information; assure smooth and efficient office operations; assure related functions comply with established laws, rules, regulations, policies and procedures. Serve as primary secretary to the assigned administrator; perform public relations and communication services for the administrator; receive, screen and route telephone calls; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences and other events. Receive visitors, including administrators, staff, parents and the public; provide information or direct to appropriate personnel; exercise independent judgment in resolving a variety of issues; refer difficult issues to the administrator as needed; provide technical information and assistance related to program or operations and related laws, rules, regulations, policies and procedures. Compile information and prepare and maintain a variety of records, logs and reports related to programs, students, attendance, staff, projects and assigned duties; establish and maintain filing systems; revise, verify, proofread and edit a variety of documents. Input a variety of data into an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets, manipulate data and generate various computerized lists and reports as requested; assure accuracy of input and output data. Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins, agenda items, labels, fliers, requisitions, handbooks, newsletters, brochures, certificates, contracts and other materials; format materials to meet program and office needs. Research, compile and verify a variety of data and information; compute statistical information for various federal, state and local reports as necessary; identify and resolve a variety of financial and statistical discrepancies; assure mandated reports are completed and submitted to appropriate agency according to established time lines. Distribute, collect, process and evaluate a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed; assist with the preparation, processing and maintenance of grant information, records and related materials as assigned. Coordinate, schedule and attend a variety of meetings, workshops and special events; prepare and send out notices of meetings; compile and prepare agenda items and other required information for meetings, workshops and other events; set up equipment and supplies for meetings and other events as needed; take, transcribe and distribute minutes as directed. Train and provide guidance to designated clerical personnel as assigned by the position; assign and review the work of others. Perform a variety of clerical accounting duties as assigned; monitor funds for income and expenditures; calculate, prepare and revise accounting and budgetary data; balance and reconcile assigned accounts and budgets; assist with budget development and preparation; maintain financial and statistical records and files. Perform special projects and prepare various forms and reports on behalf of the assigned administrator; conduct research and process documents in specialized areas; attend to administrative details on special matters as assigned. Communicate with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns. Operate a variety of modern office equipment and assigned software; arrange for equipment repairs as required. Maintain appointment and activity schedules and calendars; coordinate travel arrangements and hotel reservations as necessary; process and follow up on reimbursement claims; reserve facilities and equipment for meetings and other events as needed. Monitor inventory levels of office and designated supplies; order, receive and maintain appropriate levels of inventory as required; prepare, process and code purchase orders and invoices as assigned; arrange for billings and payments as directed. Receive, open, sort, screen and distribute incoming e-mail and mail; compose replies independently or from oral direction; prepare and distribute informational packets and bulk mailings. OTHER DUTIES: Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Organizational operations, policies and objectives. Policies and objectives of assigned programs and activities. Applicable laws, codes, regulations, policies and procedures. Record-keeping and filing techniques. Business letter and report writing, editing and proofreading. Telephone techniques and etiquette. Methods, procedures and terminology used in clerical accounting work. Modern office practices, procedures and equipment. Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy. Operation of a computer and assigned software. Oral and written communication skills. Record retrieval and storage systems. Basic public relations techniques. Mathematic calculations. ABILITY TO: Perform a variety of complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail. Plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator. Assure smooth and efficient office operations. Interpret, apply and explain laws, codes, rules, regulations, policies and procedures. Compile and prepare comprehensive reports concerning a broad spectrum of subject matter. Compose effective correspondence independently. Perform a variety of clerical accounting duties in support of assigned department or program. Type or input data at an acceptable rate of speed. Answer telephones and greet the public courteously. Complete work with many interruptions. Maintain a variety of records, logs and files. Utilize a computer to input data, maintain automated records and generate computerized reports. Establish and maintain cooperative and effective working relationships with others. Meet schedules and time lines. Work independently with little direction. Communicate effectively both orally and in writing. Determine appropriate action within clearly defined guidelines. Add, subtract, multiply and divide with speed and accuracy. Education & Experience Requirements EDUCATION AND EXPERIENCE: Any combination of education and/or experience equivalent to: High school diploma or equivalent and four years increasingly responsible secretarial or administrative assistant experience involving public contact. WORKING CONDITIONS: ENVIRONMENT: Office environment. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Sitting or standing for extended periods of time. Bending the waist, kneeling or crouching and lifting. Selection Process The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant’s training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. A background check will be conducted to all candidates that will be considered. There is a $74 fingerprint fee that the candidate is responsible for and a clearance of Tuberculosis is also required prior to beginning work. This announcement will remain open until a sufficient pool of substitutes has been established. Benefits Interested applicant may view the benefits plans available to classified employees of the San Lorenzo Unified School District by clicking on the following link: http://www.slzusd.org/cms/page_view?d=x&ppid=&vpid=1244185494118 Closing Date/Time: Continuous
City of Kansas City, MO
Kansas City, Missouri, United States
Full-time position available with the Conventions & Entertainment Facilities Department, Facility Maintenance Division located at 301 West 13th Street and the Public Works Department, Street Maintenance District 3 Division located at 4725 E. Coal Mine Road Salary Range: $22.61-$34.48/hour Normal Work Days/Hours: Facility Maintenance Division: Sunday-Wednesday, 6:00 a.m.-4:30 p.m., Street Maintenance District 3 Division: Monday-Friday, 7:30 a.m.-4:00 p.m. Application Deadline Date: May 13, 2024 Responsibilities Facility Maintenance Division: Applies the application of skills generally of a journeyman level in several different crafts, particularly those of the mechanical and electrical, plumbing, welding, carpentry, and machinery maintenance variety. Performs a full range of duties related to event, show and facility set-up including installation, repairs and maintenance of equipment used in the operation of the Convention facilities including basketball floors, operable walls, retractable risers, fencing, and utility carts. Maintains and operates snow removal equipment, forklifts, man lifts and loaders. Operates computer automated building controls for lighting and HVAC. Street Maintenance District 3 Division: Provides service, repair, and maintenance of terminals and outer buildings. Performs general maintenance tasks such as plumbing, electrical, drywall, painting, carpentry and machinery maintenance. Qualifications REQUIRES high school graduation and 4 years of experience in a variety of mechanical crafts; OR an equivalent combination of qualifying education and experience. Must possess a valid state-issued driver's license in accordance with City of KCMO policies. May be required to obtain a valid MO Class A, B, or C CDL prior to the end of the probationary period as determined by the department. Must pass a pre-employment drug screen and post-offer physical examination as prescribed by the City. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
Apr 29, 2024
Full Time
Full-time position available with the Conventions & Entertainment Facilities Department, Facility Maintenance Division located at 301 West 13th Street and the Public Works Department, Street Maintenance District 3 Division located at 4725 E. Coal Mine Road Salary Range: $22.61-$34.48/hour Normal Work Days/Hours: Facility Maintenance Division: Sunday-Wednesday, 6:00 a.m.-4:30 p.m., Street Maintenance District 3 Division: Monday-Friday, 7:30 a.m.-4:00 p.m. Application Deadline Date: May 13, 2024 Responsibilities Facility Maintenance Division: Applies the application of skills generally of a journeyman level in several different crafts, particularly those of the mechanical and electrical, plumbing, welding, carpentry, and machinery maintenance variety. Performs a full range of duties related to event, show and facility set-up including installation, repairs and maintenance of equipment used in the operation of the Convention facilities including basketball floors, operable walls, retractable risers, fencing, and utility carts. Maintains and operates snow removal equipment, forklifts, man lifts and loaders. Operates computer automated building controls for lighting and HVAC. Street Maintenance District 3 Division: Provides service, repair, and maintenance of terminals and outer buildings. Performs general maintenance tasks such as plumbing, electrical, drywall, painting, carpentry and machinery maintenance. Qualifications REQUIRES high school graduation and 4 years of experience in a variety of mechanical crafts; OR an equivalent combination of qualifying education and experience. Must possess a valid state-issued driver's license in accordance with City of KCMO policies. May be required to obtain a valid MO Class A, B, or C CDL prior to the end of the probationary period as determined by the department. Must pass a pre-employment drug screen and post-offer physical examination as prescribed by the City. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
City of Kansas City, MO
Kansas City, Missouri, United States
Several full-time positions available with the Public Works Department , Street Maintenance District 2 located at 5300 Municipal Ave, Street Maintenance District 3 located at 4725 Coal Mine Road, ADA Curb Cuts Division located at 5300 Municipal Ave, Solid Waste Division located at 5300 Municipal and the Water Department , Pipeline Division located at 2409 East 18th Street Salary Range: $19.27-$29.39/hour Normal Work Days/Hours: Street Maintenance: Monday-Friday, 7:30 a.m.-4:00 p.m., Solid Waste: Monday-Friday, 6:30 a.m.-3:00 p.m., Pipeline: Monday-Thursday, 7:00 a.m.-5:30 p.m. Application Deadline Date: Open Until Filled *Employees who hold the exact position title, have successfully completed their 6-month probationary period, and wish to be considered for a lateral transfer into the posted position, must contact the department directly. All others interested must submit an application to be considered for this posted Job Opening. Responsibilities Street Maintenance: Operates chain and hand saws in cutting up tree branches and limbs. Flags traffic, operates weed eater and picks up trash and debris. Participates in the construction and maintenance of streets, bridges and culverts. Participates in preparing street potholes and depressions for asphalt patching. Shovels hot or cold asphalt mix into potholes and depression. Rakes asphalt. Rolls and tamps asphalt. Operates light to moderately heavy automotive and related equipment as necessary to carry through assigned installation and repair work. Performs semi-skilled manual activities in the accomplishment of assigned tasks. Participates in snow removal activities. Performs related duties as required. Solid Waste: Must be capable of lifting a minimum of 40 LB and work in adverse conditions and locations. Collects refuse and load into trucks on established route in trash, recycling, bulky, yard waste, illegal dumping and/or nuisance. Operates packing and dumping controls. Operates mowers, tractors, weed eaters and other equipment used for mowing. Operates trucks associated with snowplow operations. Pipeline: Participates in the installation and repair of water mains, valves and hydrants. Repairs leaks and breaks in existing mains. Locates and manipulates valves and keys to regulate the water system. Operates tapping machines to make major water main line taps. Lays pipe by hand or by guiding the activities of a backhoe, hoist or crane operation. Participates in building and repairing manholes and catch basins, making sewer cuts, laying new line to grade, tapping sewer lines, repairing broken sewer mains and laterals and backfilling and repaving street surfaces. Cleans catch basins and sewers through the use of sewer rodding and bucket equipment. Participates in preparing street potholes and depressions for asphalt patching. Shovels hot or cold asphalt mix into chuckholes and depression. Rakes asphalt, rolls and tamps asphalt. Participates in the construction and maintenance of streets, bridges, park buildings, recreation facilities and other public facilities. Prepares flower beds, plants and cultivates trees, shrubs, flowers, sod and grass. Participates in the collection of refuse. Picks up, carries and empties refuse receptacles into truck or carrying bag. Picks up debris and other material and places in truck. Operates mechanisms for loading, compressing, hoisting and dumping refuse. Participates in routine grounds keeping and building maintenance activities. Operates equipment in mowing grass, trims shrubs, operates chain and hand saws in cutting up tree branches and limbs, waters and cares for grass, plants, tree, shrubs and flowers. Occasionally operates light to moderately heavy automotive and related equipment as necessary to carry through assigned installation and repair work. Participates in snow removal activities. Performs semi-skilled manual activities in the accomplishment of assigned tasks. Performs related duties as required. Qualifications REQUIRES high school graduation OR 6 months of experience in general labor. May be required to possess a valid state-issued driver's license in accordance with City of KCMO policies. Must pass a pre-employment drug screen and post-offer physical examination as prescribed by the City. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
Mar 08, 2024
Full Time
Several full-time positions available with the Public Works Department , Street Maintenance District 2 located at 5300 Municipal Ave, Street Maintenance District 3 located at 4725 Coal Mine Road, ADA Curb Cuts Division located at 5300 Municipal Ave, Solid Waste Division located at 5300 Municipal and the Water Department , Pipeline Division located at 2409 East 18th Street Salary Range: $19.27-$29.39/hour Normal Work Days/Hours: Street Maintenance: Monday-Friday, 7:30 a.m.-4:00 p.m., Solid Waste: Monday-Friday, 6:30 a.m.-3:00 p.m., Pipeline: Monday-Thursday, 7:00 a.m.-5:30 p.m. Application Deadline Date: Open Until Filled *Employees who hold the exact position title, have successfully completed their 6-month probationary period, and wish to be considered for a lateral transfer into the posted position, must contact the department directly. All others interested must submit an application to be considered for this posted Job Opening. Responsibilities Street Maintenance: Operates chain and hand saws in cutting up tree branches and limbs. Flags traffic, operates weed eater and picks up trash and debris. Participates in the construction and maintenance of streets, bridges and culverts. Participates in preparing street potholes and depressions for asphalt patching. Shovels hot or cold asphalt mix into potholes and depression. Rakes asphalt. Rolls and tamps asphalt. Operates light to moderately heavy automotive and related equipment as necessary to carry through assigned installation and repair work. Performs semi-skilled manual activities in the accomplishment of assigned tasks. Participates in snow removal activities. Performs related duties as required. Solid Waste: Must be capable of lifting a minimum of 40 LB and work in adverse conditions and locations. Collects refuse and load into trucks on established route in trash, recycling, bulky, yard waste, illegal dumping and/or nuisance. Operates packing and dumping controls. Operates mowers, tractors, weed eaters and other equipment used for mowing. Operates trucks associated with snowplow operations. Pipeline: Participates in the installation and repair of water mains, valves and hydrants. Repairs leaks and breaks in existing mains. Locates and manipulates valves and keys to regulate the water system. Operates tapping machines to make major water main line taps. Lays pipe by hand or by guiding the activities of a backhoe, hoist or crane operation. Participates in building and repairing manholes and catch basins, making sewer cuts, laying new line to grade, tapping sewer lines, repairing broken sewer mains and laterals and backfilling and repaving street surfaces. Cleans catch basins and sewers through the use of sewer rodding and bucket equipment. Participates in preparing street potholes and depressions for asphalt patching. Shovels hot or cold asphalt mix into chuckholes and depression. Rakes asphalt, rolls and tamps asphalt. Participates in the construction and maintenance of streets, bridges, park buildings, recreation facilities and other public facilities. Prepares flower beds, plants and cultivates trees, shrubs, flowers, sod and grass. Participates in the collection of refuse. Picks up, carries and empties refuse receptacles into truck or carrying bag. Picks up debris and other material and places in truck. Operates mechanisms for loading, compressing, hoisting and dumping refuse. Participates in routine grounds keeping and building maintenance activities. Operates equipment in mowing grass, trims shrubs, operates chain and hand saws in cutting up tree branches and limbs, waters and cares for grass, plants, tree, shrubs and flowers. Occasionally operates light to moderately heavy automotive and related equipment as necessary to carry through assigned installation and repair work. Participates in snow removal activities. Performs semi-skilled manual activities in the accomplishment of assigned tasks. Performs related duties as required. Qualifications REQUIRES high school graduation OR 6 months of experience in general labor. May be required to possess a valid state-issued driver's license in accordance with City of KCMO policies. Must pass a pre-employment drug screen and post-offer physical examination as prescribed by the City. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
City of Kansas City, MO
Kansas City, Missouri, United States
Two full-time positions available with the Public Works Department, District 3 Division located at 4725 E Coal Mine Rd Salary Range: $20.10-$30.64/hour Normal Work Days/Hours: Monday-Friday, 7:30 a.m.-4:00 p.m. Application Deadline Date: May 13, 2024 Responsibilities Loads and unloads equipment from vehicles used to transport it. Inspects equipment before and after use to ensure it's in good working order. Drives or controls heavy equipment to complete tasks at the construction site. Monitors performance and adjusts settings as required to perform tasks correctly. Tracks scheduled maintenance of equipment and notifies their Supervisor if maintenance is past due. Fills out performance records to report problems with equipment and tracks where and when it was used. Cleans equipment after use and disposes of any collected scraps or waste. Completes minor repair work as needed. Qualifications REQUIRES 6 months of experience in the operation of trucks and other specialized automotive equipment. Must possess a valid state-issued driver's license in accordance with City of KCMO policies. May be required to possess a valid Missouri Class A, B or C CDL prior to the end of probationary period. Must pass a pre-employment drug screen and post-offer physical examination as prescribed by the City. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
Apr 29, 2024
Full Time
Two full-time positions available with the Public Works Department, District 3 Division located at 4725 E Coal Mine Rd Salary Range: $20.10-$30.64/hour Normal Work Days/Hours: Monday-Friday, 7:30 a.m.-4:00 p.m. Application Deadline Date: May 13, 2024 Responsibilities Loads and unloads equipment from vehicles used to transport it. Inspects equipment before and after use to ensure it's in good working order. Drives or controls heavy equipment to complete tasks at the construction site. Monitors performance and adjusts settings as required to perform tasks correctly. Tracks scheduled maintenance of equipment and notifies their Supervisor if maintenance is past due. Fills out performance records to report problems with equipment and tracks where and when it was used. Cleans equipment after use and disposes of any collected scraps or waste. Completes minor repair work as needed. Qualifications REQUIRES 6 months of experience in the operation of trucks and other specialized automotive equipment. Must possess a valid state-issued driver's license in accordance with City of KCMO policies. May be required to possess a valid Missouri Class A, B or C CDL prior to the end of probationary period. Must pass a pre-employment drug screen and post-offer physical examination as prescribed by the City. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).
City of McKinney, TX
McKinney, Texas, United States
Summary WORKING FOR THE CITY OF MCKINNEY Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2023, McKinney was named one of the top workplaces in DFW by the Dallas Morning News. Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist. OUR CORE VALUES City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values - Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization (HPO). SUMMARY OF POSITION The Airport Financial Analyst is responsible for conducting research, analyzing data, evaluating processes, and developing strategies and recommendations for airport business operations. Duties performed are particularly in the areas of cost management, asset replacement, performance benchmarking, monitoring and measuring data, utilization and optimization, process improvements, detailed analytical reporting and forecasting, and tracking and trending production. The position will support the airport’s regulatory compliance and safety measures and manage basic legal, financial and budgetary functions. The position will also assist the airport management staff with administrative support of the daily oversight of airport and FBO operations and provide customer service with a proactive and solution-focused approach. Essential Functions/Knowledge, Skills, & Abilities ESSENTIAL DUTIES AND RESPONSIBILITIES Analyzes financial impacts associated with the airport and FBO operations. Assists airport management with forecasting and developing the annual budget, including requests, transfers, amendments, expenditures, and monitoring the divisional and department budgets. Monitors budget performance, develops financial metrics, and conducts financial analysis of information. Performs high-level, complex analysis of budgets, revenue projections, economic indicators, financial plans, and financial trends and forecasts. Develops and distributes monthly financial reports of airport and FBO expenditures, revenues, and changes in financial status. Performs benchmarking analyses on key performance indicators, including special studies to implement quality service and operational improvements. Assists in developing departmental performance metrics and strategic financial plans. Assists in developing airport strategic goals and tracking the progress of those goals throughout the fiscal year. Develops pro-formas and forecasting models for future airport capital improvement projects. Reviews capital budgets for conformance with the Capital Improvement Plan, and assists with funding, contract documentation, change orders, and payouts on the capital improvement projects. Oversees grant reporting and project administration requirements by following requirements of approved project grants, submitting documentation and status reports, and communicating with grant administration offices and project managers regarding funding and other issues. Drafts professional service contracts, lease agreements, grant applications, contract amendments, and sole source memos and uploads them to DocuSign for approval. Drafts staff reports, resolutions, and ordinances for various airport projects and coordinates with the City Secretary’s office for City Council’s approval. Assists airport management staff to schedule, coordinate, and prepare exhibits and documents for FAA, city council, and community presentations. Conducts research and analysis, and issues recommendations for special projects at the request of management. Monitors and interprets lease agreements with various vendors/tenants and initiates changes for management and legal review. Calculate CPI adjustments for multiple hangar and land leases with varying schedules and frequencies. Assists with issuing new and renewable tenant leases, reconciles and prepares monthly billing statements, invoices tenants for hangar leases, tie-down, office rentals, recurring charges, and special services. Assist with processing adjustments/credits and refunds of security deposits as appropriate and prepares daily/weekly deposits for all leased sites, hangars, and offices. Manages and coordinates vendor quotes, purchase orders and requisitions in accordance with the city’s financial policies. Generates purchase orders to obtain goods and services from suppliers and verify divisions are using contact pricing. Verifies incoming shipments for quality, quantity, and accuracy, and completes purchasing processes by requesting change orders, inputting invoices into the City’s ERP system, and submitting receiving reports. Updates various airport policies, procedure manuals, and reference materials. Interprets the Airport’s Minimum Standards and Rules and Regulations. Answers related questions and responds to inquiries from tenants and airport users. Updates the FAA Aircraft Data Base, operational and fuel reports, and SAP strategy reports to include various leases and rents, fuel flowage volumes, aircraft operations, and US Customs activity. Provides based aircraft and lease data to Collin County Appraisal District for tax purposes and develops airport-specific ad valorum tax reports for distribution Coordinates information exchange between numerous other airports in the DFW area to help determine industry rates and fee metrics. Maintains and analyzes GIS database and maps. Coordinates with the Webmaster for updates and current departmental information on the airport’s website. Acts as the department’s main point of contact for all IT issues and provides assistance with computer software training within the department. Performs specialized and complex administrative, financial, and purchasing duties for special purpose aeronautical supplies, equipment, and services. Maintains office records and electronic filing systems and coordinates with the City Secretary regarding files and records administration. OTHER JOB FUNCTIONS: Builds queries and pivot tables, utilizing proficient Excel skills. Perform other duties as assigned or directed. KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.). Excellent analytical and problem-solving skills including the ability to review, classify, categorize, prioritize, and/or analyze data and information. Ability to exercise independent judgement to adopt or modify methods and standards to meet variation in assigned objectives. Intermediate skills in Microsoft Office to include Word, Excel, Power Point, Outlook and Microsoft Operating Systems. High level of integrity and dependability with a strong sense of urgency and results orientation. Exercise sound judgement, decisiveness, and creativity in various situations. Knowledge of purchasing laws and city purchasing policies. Knowledge of maintaining and analyzing GIS database and maps. Skill to analyze/interpret data and information while recognizing interactive effects and relationships. Skill in analyzing business processes and policies and creating recommendations for improvement. Skill in analyzing complex processes and prescribing and formulating remedial policies and programs. Ability to organize, prioritize work, maintain a steady workflow and meet deadlines. Ability to work under time pressures and problem solve. Ability to take the initiative and drive innovation for systematic change and continuous improvement. Ability to communicate and deal effectively with employees, managers, tenants, airport users and others. Ability to communicate clearly, both orally and in writing. Ability to work in a team environment; contribute as a team member and treat co-workers and customers with respect. Ability to build professional relationships with internal staff and external customers. Ability to be flexible and adaptable, especially during times of change. Required Qualifications MINIMUM QUALIFICATIONS Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute. Bachelor’s degree in airport management, business, finance, accounting, public administration, or closely related field and three (3) years of experience. PREFERRED QUALIFICATIONS Master’s degree preferred. Commercial airport or similar experience preferred. ACE or CM certification from American Association of Airport Executives (AAAE) preferred. CONDITIONS OF EMPLOYMENT Must pass a drug screen and background check. Must have Class C Texas Driver’s License Physical Demands/Supplemental PHYSICAL DEMANDS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (25 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require visual and sound perception and discrimination and oral communications ability. WORK ENVIRONMENT Essential functions are regularly performed within an office environment. The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities. The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status. The City offers a full complement of benefits: Health Insurance Medical, Dental, Vision Insurance Health Savings Account (HSA), Flexible Spending Medical and Childcare Account (FSA) Mental Health Care and Employee Assistance Program (EAP) City-paid and VoluntaryLifeInsurance City-paid and VoluntaryLong Term Disability Insurance Supplemental Insurance through Aflac Additional Benefits Legal Services through Legal Shield Tuition Reimbursement (up to $10,000 per year) Wellness Program (earn up to $600 per year) Retirement Texas Municipal Retirement System (TMRS) Mandatory 7% employee contribution City match 2:1 5 year vesting Retire after 20 years of service, or age 60 with 5 years of service 457(b) Deferred Compensation Plans Paid Time Off (PTO) Paid Vacation (80 hours per year for new hires; tieredincreases after 2 yrs) Sick Leave (135 hours per year for yourself and immediate family) Paid Parental Leave (80 hours for birth, adoption, or placement of a child in foser care) Ten Paid Holidays Personal Day Optional compensatory time for hourly employees Compensatory time for salaried employees For more detailed information, please see the City of McKinney's summary of benefits . Closing Date/Time: 5/6/2024 5:00 PM Central
Apr 23, 2024
Full Time
Summary WORKING FOR THE CITY OF MCKINNEY Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2023, McKinney was named one of the top workplaces in DFW by the Dallas Morning News. Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist. OUR CORE VALUES City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values - Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization (HPO). SUMMARY OF POSITION The Airport Financial Analyst is responsible for conducting research, analyzing data, evaluating processes, and developing strategies and recommendations for airport business operations. Duties performed are particularly in the areas of cost management, asset replacement, performance benchmarking, monitoring and measuring data, utilization and optimization, process improvements, detailed analytical reporting and forecasting, and tracking and trending production. The position will support the airport’s regulatory compliance and safety measures and manage basic legal, financial and budgetary functions. The position will also assist the airport management staff with administrative support of the daily oversight of airport and FBO operations and provide customer service with a proactive and solution-focused approach. Essential Functions/Knowledge, Skills, & Abilities ESSENTIAL DUTIES AND RESPONSIBILITIES Analyzes financial impacts associated with the airport and FBO operations. Assists airport management with forecasting and developing the annual budget, including requests, transfers, amendments, expenditures, and monitoring the divisional and department budgets. Monitors budget performance, develops financial metrics, and conducts financial analysis of information. Performs high-level, complex analysis of budgets, revenue projections, economic indicators, financial plans, and financial trends and forecasts. Develops and distributes monthly financial reports of airport and FBO expenditures, revenues, and changes in financial status. Performs benchmarking analyses on key performance indicators, including special studies to implement quality service and operational improvements. Assists in developing departmental performance metrics and strategic financial plans. Assists in developing airport strategic goals and tracking the progress of those goals throughout the fiscal year. Develops pro-formas and forecasting models for future airport capital improvement projects. Reviews capital budgets for conformance with the Capital Improvement Plan, and assists with funding, contract documentation, change orders, and payouts on the capital improvement projects. Oversees grant reporting and project administration requirements by following requirements of approved project grants, submitting documentation and status reports, and communicating with grant administration offices and project managers regarding funding and other issues. Drafts professional service contracts, lease agreements, grant applications, contract amendments, and sole source memos and uploads them to DocuSign for approval. Drafts staff reports, resolutions, and ordinances for various airport projects and coordinates with the City Secretary’s office for City Council’s approval. Assists airport management staff to schedule, coordinate, and prepare exhibits and documents for FAA, city council, and community presentations. Conducts research and analysis, and issues recommendations for special projects at the request of management. Monitors and interprets lease agreements with various vendors/tenants and initiates changes for management and legal review. Calculate CPI adjustments for multiple hangar and land leases with varying schedules and frequencies. Assists with issuing new and renewable tenant leases, reconciles and prepares monthly billing statements, invoices tenants for hangar leases, tie-down, office rentals, recurring charges, and special services. Assist with processing adjustments/credits and refunds of security deposits as appropriate and prepares daily/weekly deposits for all leased sites, hangars, and offices. Manages and coordinates vendor quotes, purchase orders and requisitions in accordance with the city’s financial policies. Generates purchase orders to obtain goods and services from suppliers and verify divisions are using contact pricing. Verifies incoming shipments for quality, quantity, and accuracy, and completes purchasing processes by requesting change orders, inputting invoices into the City’s ERP system, and submitting receiving reports. Updates various airport policies, procedure manuals, and reference materials. Interprets the Airport’s Minimum Standards and Rules and Regulations. Answers related questions and responds to inquiries from tenants and airport users. Updates the FAA Aircraft Data Base, operational and fuel reports, and SAP strategy reports to include various leases and rents, fuel flowage volumes, aircraft operations, and US Customs activity. Provides based aircraft and lease data to Collin County Appraisal District for tax purposes and develops airport-specific ad valorum tax reports for distribution Coordinates information exchange between numerous other airports in the DFW area to help determine industry rates and fee metrics. Maintains and analyzes GIS database and maps. Coordinates with the Webmaster for updates and current departmental information on the airport’s website. Acts as the department’s main point of contact for all IT issues and provides assistance with computer software training within the department. Performs specialized and complex administrative, financial, and purchasing duties for special purpose aeronautical supplies, equipment, and services. Maintains office records and electronic filing systems and coordinates with the City Secretary regarding files and records administration. OTHER JOB FUNCTIONS: Builds queries and pivot tables, utilizing proficient Excel skills. Perform other duties as assigned or directed. KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.). Excellent analytical and problem-solving skills including the ability to review, classify, categorize, prioritize, and/or analyze data and information. Ability to exercise independent judgement to adopt or modify methods and standards to meet variation in assigned objectives. Intermediate skills in Microsoft Office to include Word, Excel, Power Point, Outlook and Microsoft Operating Systems. High level of integrity and dependability with a strong sense of urgency and results orientation. Exercise sound judgement, decisiveness, and creativity in various situations. Knowledge of purchasing laws and city purchasing policies. Knowledge of maintaining and analyzing GIS database and maps. Skill to analyze/interpret data and information while recognizing interactive effects and relationships. Skill in analyzing business processes and policies and creating recommendations for improvement. Skill in analyzing complex processes and prescribing and formulating remedial policies and programs. Ability to organize, prioritize work, maintain a steady workflow and meet deadlines. Ability to work under time pressures and problem solve. Ability to take the initiative and drive innovation for systematic change and continuous improvement. Ability to communicate and deal effectively with employees, managers, tenants, airport users and others. Ability to communicate clearly, both orally and in writing. Ability to work in a team environment; contribute as a team member and treat co-workers and customers with respect. Ability to build professional relationships with internal staff and external customers. Ability to be flexible and adaptable, especially during times of change. Required Qualifications MINIMUM QUALIFICATIONS Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute. Bachelor’s degree in airport management, business, finance, accounting, public administration, or closely related field and three (3) years of experience. PREFERRED QUALIFICATIONS Master’s degree preferred. Commercial airport or similar experience preferred. ACE or CM certification from American Association of Airport Executives (AAAE) preferred. CONDITIONS OF EMPLOYMENT Must pass a drug screen and background check. Must have Class C Texas Driver’s License Physical Demands/Supplemental PHYSICAL DEMANDS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (25 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require visual and sound perception and discrimination and oral communications ability. WORK ENVIRONMENT Essential functions are regularly performed within an office environment. The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities. The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status. The City offers a full complement of benefits: Health Insurance Medical, Dental, Vision Insurance Health Savings Account (HSA), Flexible Spending Medical and Childcare Account (FSA) Mental Health Care and Employee Assistance Program (EAP) City-paid and VoluntaryLifeInsurance City-paid and VoluntaryLong Term Disability Insurance Supplemental Insurance through Aflac Additional Benefits Legal Services through Legal Shield Tuition Reimbursement (up to $10,000 per year) Wellness Program (earn up to $600 per year) Retirement Texas Municipal Retirement System (TMRS) Mandatory 7% employee contribution City match 2:1 5 year vesting Retire after 20 years of service, or age 60 with 5 years of service 457(b) Deferred Compensation Plans Paid Time Off (PTO) Paid Vacation (80 hours per year for new hires; tieredincreases after 2 yrs) Sick Leave (135 hours per year for yourself and immediate family) Paid Parental Leave (80 hours for birth, adoption, or placement of a child in foser care) Ten Paid Holidays Personal Day Optional compensatory time for hourly employees Compensatory time for salaried employees For more detailed information, please see the City of McKinney's summary of benefits . Closing Date/Time: 5/6/2024 5:00 PM Central
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE PORT OF LONG BEACH IS SEEKING AN ASSISTANT DIRECTOR OF PORT PLANNING (This is an at-will position) Salary Range: $190,000 - $235,000 ABOUT US The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country. THE TEAM The Port Planning Division leads and coordinates planning of the Port’s strategic goals, economic forecasting, land development and infrastructure, to support and enhance the Port’s role as a premier gateway for trade, while promoting both economic strength and environmental vitality. The Port Planning Division is responsible for coordinating the long-term planning of the Port’s strategic objectives and providing plans, studies, forecasts, and coordination services in support of making informed land use, development, and leasing decisions. The Port Planning Division is also responsible for conducting short and long-range multi-modal transportation and goods movement studies, developing port-wide traffic management programs, pursuing and managing transportation grants to support the Port’s Capital Program, and analyzing transportation-related policies and legislation. THE ROLE Reporting directly to the Director of Port Planning, the Assistant Director of Port Planning assumes responsibility for the efficient management of Port Planning personnel daily. This role entails upholding and advancing policies and protocols pertinent to the assessment and projection of land utilization, transportation infrastructure, and economic considerations both within and beyond the Harbor District. Additionally, the Assistant Director oversees administrative functions vital to seamless operational workflows. They serve as a key liaison for the Port, facilitating collaboration with regional, state, and federal entities to navigate and influence policy frameworks concerning goods movement, transportation, and planning initiatives. CANDIDATE CONNECT (INFORMATION SESSION) To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual inf ormation session on Wednesday, May 15, 2024, @ 5:00 pm PDT via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087, Phone Conference ID: 694 148 783# Click here to join the meeting . EXAMPLES OF DUTIES HOW YOU GET TO CONTRIBUTE Provide leadership and direction for the division that provides all port planning services for the Port of Long Beach. Provides direct and indirect supervision of Port Planning staff in support of day-to-day operations, establishing goals and objectives, measuring performance, and ensuring an effective, customer-oriented service level is attained Occupy the number two position in the Division; assume the responsibility for the Division in the Director's absence Guide strategic planning, short and long-range land use policy and facilities development, cargo forecasting, economic analysis, transportation and freight planning, and grants strategy and management in support of port infrastructure projects Coordinate with other Divisions in the evaluation of Coastal Act issues, land use planning, cargo forecasts/analysis, transportation impacts, projected terminal operational data, and capacity analyses for use in CEQA/NEPA environmental documents Oversee evaluation of current transportation system conditions, and the planning, preliminary/conceptual design, and development of future transportation system strategies, within and outside of the Harbor District Assist Port Engineering Bureau in capital improvement programming and implementation Research current, local, state, and federal goods movement and planning issues and provide recommendations to the Port to Division Director, senior management, and the Board of Harbor Commissioners Coordinate with other City departments on Port Planning issues, including Development Services, Public Works, Gas and Oil, City Attorney’s Office, City Manager’s Office, and Mayor’s Office Represent the Port when interacting with other public agencies, including the Port of Los Angeles, local cities, local councils of government and regional planning organizations, and with various transportation and maritime businesses and associations Serve as the Port's representative in the development of transportation and goods movement policy with outside agencies, including USDOT, the State of California, Southern California Association of Governments, Los Angeles County Metropolitan Transportation Authority, and Gateway Cities Council of Governments Make presentations to various entities, including the Board of Harbor Commissioners; Long Beach City Council; local, state, and federal agencies, industry conferences, regional task forces, and work groups Review outside agency studies and programs Train and mentor staff; provide leadership with respect to career development Plan, supervise, and allocate resources in accordance with the budget Support preparation of the Division's annual personnel and non-personnel budget Perform other duties as required REQUIREMENTS TO FILE EDUCATION, KNOWLEDGE & EXPERIENCE: A Bachelor's Degree in Urban and Regional Planning, Economics, Civil Engineering, or a related field is required. Experience offering specific and substantial preparation for the position’s duties may be substituted for the required education on a year-for-year basis Seven years or more of progressively challenging recent full-time professional-level experience, in the public or private sector, in urban and regional planning, land use planning, transportation planning, economic development, logistics, supply chain, or similar field is required A minimum of four years of experience supervising employees is required Must have experience in effective partnerships and problem-solving Must have experience in creating effective working relationships across functional lines Experience in managing and successfully working with people from diverse backgrounds and areas of technical expertise is required TECHNICAL SKILLS NEEDED: Must understand the logistics of goods movement and its relationship to Port dependency on the infrastructure system Must have knowledge of the use of benefit-cost and/or other project evaluation methods Should have working knowledge of the California Coastal Act and its relationship to Port activities Should have a comprehensive working knowledge of the regional transportation infrastructure and needs as well as processes in place to modify those facilities Should have a good working knowledge of applied statistical techniques related to technical forecasting, transportation systems modeling, project evaluation, and economic impact assessment DESIRABLE: Master's Degree or advanced coursework in Urban and Regional Planning, Economics, Civil Engineering, or related fields is desirable Certification as an American Institute of Certified Planners (AICP), Professional Transportation Planner (PTP), Project Management Professional (PMP), or other related professional certification is a plus. Experience working in goods movement, international trade, and logistics/supply chain management desired Experience in developing grant applications and legislative funding is desired You will need strong negotiation skills, political savvy, excellent client/customer relation skills, and exceptional public speaking/presentation skills to thrive. You must be able to establish and maintain effective working relationships with various employees, vendor representatives, officials, and Port management. SELECTION PROCEDURE If you require accommodation because of a disability in order to participate in any phase of the application/selection process, please contact (562) 283-7500 or email Careers@polb.com . The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act or https://www.longbeach.gov/hr/about-us/talent-acquisition/the-fair-chance-act/ . The final filing date for this recruitment is Friday, May 24, 2024 @ 4:30 pm PDT. To be considered for this opportunity, please submit a cover letter and resume with your application in PDF format. Incomplete applications (without a cover letter and resume) will not be considered. Individuals who are most qualified for the position will be invited to participate in the selection process, which may include a work-related assessment to further evaluate candidate qualifications. First and second-round panel interviews are scheduled for Thursday, May 30, 2024 (virtual) and Tuesday, June 4, 2024 (in-person) . Candidates should ensure availability on both dates. The successful candidate will be appointed shortly thereafter. References will be completed for finalist candidates; an employment offer is contingent on conducting a comprehensive background check. The Port reserves the right to extend the closing date without notice in order to accept additional applications. Those individuals determined to be most qualified for the position will be invited to participate in the selection process. THE BENEFITS: The Port of Long Beach has established an annual salary range of $190,000 - $235,000 (placement depends on qualifications). An attractive package of executive-level benefits is also included, with the opportunity to work in one of the most diverse and dynamic areas of the United States. The Port’s generous benefits package includes: Auto Allowance - $550.00 per month Executive Leave - 40 hours per year. Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee. Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds. Deferred Compensation - The City matches up to 2% of the base salary for all qualified members contributing to the 457(b) plan. Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage. Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000. Disability Insurance - City-paid short- and long-term disability insurance. Vacation - Vacation is accrued at 3.7 hours per pay period to begin, which is equivalent to two weeks on an annual basis. Vacation can be used after six months of service. Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits. Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with the child upon birth, adoption, or foster placement of a child, up to the age of 17. Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays. Bereavement Leave - 5 days for death or critical illness of immediate family member. Education Reimbursement - Tuition reimbursement allows employees to obtain additional education or training. Annual Physical - Eligible to receive an annual physical examination at the city's expense through the city-provided program. Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program. 529 college savings plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself to any accredited public or private U.S. college or university - or two-year technical or vocational institution. The Port of Long Beach is an Equal Opportunity Employer We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics. www.polb.com The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/24/2024 4:30 PM Pacific
May 03, 2024
Full Time
DESCRIPTION THE PORT OF LONG BEACH IS SEEKING AN ASSISTANT DIRECTOR OF PORT PLANNING (This is an at-will position) Salary Range: $190,000 - $235,000 ABOUT US The Port of Long Beach, one of the world's busiest seaports, is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving approximately $200 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country. THE TEAM The Port Planning Division leads and coordinates planning of the Port’s strategic goals, economic forecasting, land development and infrastructure, to support and enhance the Port’s role as a premier gateway for trade, while promoting both economic strength and environmental vitality. The Port Planning Division is responsible for coordinating the long-term planning of the Port’s strategic objectives and providing plans, studies, forecasts, and coordination services in support of making informed land use, development, and leasing decisions. The Port Planning Division is also responsible for conducting short and long-range multi-modal transportation and goods movement studies, developing port-wide traffic management programs, pursuing and managing transportation grants to support the Port’s Capital Program, and analyzing transportation-related policies and legislation. THE ROLE Reporting directly to the Director of Port Planning, the Assistant Director of Port Planning assumes responsibility for the efficient management of Port Planning personnel daily. This role entails upholding and advancing policies and protocols pertinent to the assessment and projection of land utilization, transportation infrastructure, and economic considerations both within and beyond the Harbor District. Additionally, the Assistant Director oversees administrative functions vital to seamless operational workflows. They serve as a key liaison for the Port, facilitating collaboration with regional, state, and federal entities to navigate and influence policy frameworks concerning goods movement, transportation, and planning initiatives. CANDIDATE CONNECT (INFORMATION SESSION) To learn more about this exciting career opportunity and the Port of Long Beach, please join our virtual inf ormation session on Wednesday, May 15, 2024, @ 5:00 pm PDT via MS Teams. This is a unique opportunity to hear first-hand about the position, speak directly with hiring leaders, ask questions, and learn why the Port of Long Beach is your employer of choice! Candidates are not required to be on camera. To join audio only, call +1 323-451-1087, Phone Conference ID: 694 148 783# Click here to join the meeting . EXAMPLES OF DUTIES HOW YOU GET TO CONTRIBUTE Provide leadership and direction for the division that provides all port planning services for the Port of Long Beach. Provides direct and indirect supervision of Port Planning staff in support of day-to-day operations, establishing goals and objectives, measuring performance, and ensuring an effective, customer-oriented service level is attained Occupy the number two position in the Division; assume the responsibility for the Division in the Director's absence Guide strategic planning, short and long-range land use policy and facilities development, cargo forecasting, economic analysis, transportation and freight planning, and grants strategy and management in support of port infrastructure projects Coordinate with other Divisions in the evaluation of Coastal Act issues, land use planning, cargo forecasts/analysis, transportation impacts, projected terminal operational data, and capacity analyses for use in CEQA/NEPA environmental documents Oversee evaluation of current transportation system conditions, and the planning, preliminary/conceptual design, and development of future transportation system strategies, within and outside of the Harbor District Assist Port Engineering Bureau in capital improvement programming and implementation Research current, local, state, and federal goods movement and planning issues and provide recommendations to the Port to Division Director, senior management, and the Board of Harbor Commissioners Coordinate with other City departments on Port Planning issues, including Development Services, Public Works, Gas and Oil, City Attorney’s Office, City Manager’s Office, and Mayor’s Office Represent the Port when interacting with other public agencies, including the Port of Los Angeles, local cities, local councils of government and regional planning organizations, and with various transportation and maritime businesses and associations Serve as the Port's representative in the development of transportation and goods movement policy with outside agencies, including USDOT, the State of California, Southern California Association of Governments, Los Angeles County Metropolitan Transportation Authority, and Gateway Cities Council of Governments Make presentations to various entities, including the Board of Harbor Commissioners; Long Beach City Council; local, state, and federal agencies, industry conferences, regional task forces, and work groups Review outside agency studies and programs Train and mentor staff; provide leadership with respect to career development Plan, supervise, and allocate resources in accordance with the budget Support preparation of the Division's annual personnel and non-personnel budget Perform other duties as required REQUIREMENTS TO FILE EDUCATION, KNOWLEDGE & EXPERIENCE: A Bachelor's Degree in Urban and Regional Planning, Economics, Civil Engineering, or a related field is required. Experience offering specific and substantial preparation for the position’s duties may be substituted for the required education on a year-for-year basis Seven years or more of progressively challenging recent full-time professional-level experience, in the public or private sector, in urban and regional planning, land use planning, transportation planning, economic development, logistics, supply chain, or similar field is required A minimum of four years of experience supervising employees is required Must have experience in effective partnerships and problem-solving Must have experience in creating effective working relationships across functional lines Experience in managing and successfully working with people from diverse backgrounds and areas of technical expertise is required TECHNICAL SKILLS NEEDED: Must understand the logistics of goods movement and its relationship to Port dependency on the infrastructure system Must have knowledge of the use of benefit-cost and/or other project evaluation methods Should have working knowledge of the California Coastal Act and its relationship to Port activities Should have a comprehensive working knowledge of the regional transportation infrastructure and needs as well as processes in place to modify those facilities Should have a good working knowledge of applied statistical techniques related to technical forecasting, transportation systems modeling, project evaluation, and economic impact assessment DESIRABLE: Master's Degree or advanced coursework in Urban and Regional Planning, Economics, Civil Engineering, or related fields is desirable Certification as an American Institute of Certified Planners (AICP), Professional Transportation Planner (PTP), Project Management Professional (PMP), or other related professional certification is a plus. Experience working in goods movement, international trade, and logistics/supply chain management desired Experience in developing grant applications and legislative funding is desired You will need strong negotiation skills, political savvy, excellent client/customer relation skills, and exceptional public speaking/presentation skills to thrive. You must be able to establish and maintain effective working relationships with various employees, vendor representatives, officials, and Port management. SELECTION PROCEDURE If you require accommodation because of a disability in order to participate in any phase of the application/selection process, please contact (562) 283-7500 or email Careers@polb.com . The Port of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the Port of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act or https://www.longbeach.gov/hr/about-us/talent-acquisition/the-fair-chance-act/ . The final filing date for this recruitment is Friday, May 24, 2024 @ 4:30 pm PDT. To be considered for this opportunity, please submit a cover letter and resume with your application in PDF format. Incomplete applications (without a cover letter and resume) will not be considered. Individuals who are most qualified for the position will be invited to participate in the selection process, which may include a work-related assessment to further evaluate candidate qualifications. First and second-round panel interviews are scheduled for Thursday, May 30, 2024 (virtual) and Tuesday, June 4, 2024 (in-person) . Candidates should ensure availability on both dates. The successful candidate will be appointed shortly thereafter. References will be completed for finalist candidates; an employment offer is contingent on conducting a comprehensive background check. The Port reserves the right to extend the closing date without notice in order to accept additional applications. Those individuals determined to be most qualified for the position will be invited to participate in the selection process. THE BENEFITS: The Port of Long Beach has established an annual salary range of $190,000 - $235,000 (placement depends on qualifications). An attractive package of executive-level benefits is also included, with the opportunity to work in one of the most diverse and dynamic areas of the United States. The Port’s generous benefits package includes: Auto Allowance - $550.00 per month Executive Leave - 40 hours per year. Retirement - CalPERS 2% @ 62, coordinated with social security. Current member contribution is 8.00% for CalPERS, and 6.2% for social security, paid by the employee. Pay for Performance - Pay for Performance is awarded based on employee performance as demonstrated through achievement of individual goals, demonstration of required competencies, and available budget funds. Deferred Compensation - The City matches up to 2% of the base salary for all qualified members contributing to the 457(b) plan. Group Health Insurance - Medical and dental options (HMO and PPO). Free vision coverage. Life Insurance - City-paid life insurance policy of $20,000 plus executive insurance benefit equal to three times annual salary up to a maximum of $500,000. Disability Insurance - City-paid short- and long-term disability insurance. Vacation - Vacation is accrued at 3.7 hours per pay period to begin, which is equivalent to two weeks on an annual basis. Vacation can be used after six months of service. Sick Leave - Accrued at 8 hours per month. Accruals may be converted upon retirement to cash credit toward health and /or dental insurance premiums or retirement service credits. Paid Parental Leave - After six (6) months of City employment, the City pays up to 30 consecutive days (160 hours) for eligible employees to take paid time to bond with the child upon birth, adoption, or foster placement of a child, up to the age of 17. Holidays - 11 scheduled holidays per calendar year and four (4) personal holidays. Bereavement Leave - 5 days for death or critical illness of immediate family member. Education Reimbursement - Tuition reimbursement allows employees to obtain additional education or training. Annual Physical - Eligible to receive an annual physical examination at the city's expense through the city-provided program. Public Student Loan Forgiveness - As the Harbor Department of the City of Long Beach, a governmental agency, the Port of Long Beach is a qualifying employer for the Public Student Loan Forgiveness (PSLF) program. 529 college savings plan - The ScholarShare529 plan is an account that allows employees to invest specifically for future education expenses through the Long Beach City Employees Federal Credit Union. Funds can be used from your 529 savings plan to send your grandkids, kids, or even yourself to any accredited public or private U.S. college or university - or two-year technical or vocational institution. The Port of Long Beach is an Equal Opportunity Employer We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics. www.polb.com The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/24/2024 4:30 PM Pacific
City of McKinney, TX
McKinney, Texas, United States
Summary WORKING FOR THE CITY OF MCKINNEY Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2014, our community was named “The #1 Best Place to Live in America.” Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist. OUR CORE VALUES City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values - Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization. SUMMARY OF POSITION The Downtown Development and Preservation Planning Manager should be a confident, self-disciplined person who can work closely with the Department Director, elected and appointed officials, other city departments, public agencies, developers, and the public to ensure that the preservation and revitalization goals of the city are met. This includes but is not limited to development and redevelopment in the city’s Historic Town Center, historic preservation, implementation of innovative financing tools and incentive programs, and management of the Historic Preservation Advisory Board (HPAB). In order to be successful, the person in this position must be able to motivate and inspire staff to strive for excellence while thriving in an innovative, fast-paced, and competitive environment. Essential Functions/Knowledge, Skills, & Abilities GENERAL EXPECTATIONS FOR ALL EMPLOYEES In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees. Learn and demonstrate an understanding of how team, department, and City goals are interconnected. Contribute to a positive work culture. Maintain regular and reliable attendance. Ability to assess his/her work performance or the work performance of the team. Contribute to the development of others and/or the working unit or overall organization. Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities. Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same. ESSENTIAL DUTIES AND RESPONSIBILITIES Exhibits respect, integrity, service and excellence in all actions, speech, and decisions. Provides leadership and management for activities including but not limited to revitalization and historic preservation, the development process (i.e., platting, zoning, site planning, annexations) and/or comprehensive planning and research. Responsibilities related to revitalization and historic preservation include managing a team whose day-to-day activities involve the administration of programs such as the City’s Historic Preservation Overlay District, the McKinney Town Center form-based code, the Historic Neighborhood Improvement Zone, the Neighborhood Empowerment Zone, and the Tax the Increment Reinvestment Zone. Responsibilities related to the development process include managing a team whose day-to-day activities involve the review and recommendation of current planning applications, creating staff reports for the Planning and Zoning Commission and City Council, satisfying legal notification requirements, and frequently interacting with public stakeholders, the development community and city officials. Responsibilities related to comprehensive planning and research include managing a team whose day-to-day activities involve the administration of the city’s Comprehensive Plan, research, and analysis of spatial data for the purpose of informing decision making, performing special studies and public outreach, developing, and implementing policies and programs related to growth and development, frequently interacting with public stakeholders, the development community and city officials. Manages professional and technical personnel including, but not limited to instructing; assigning, reviewing, and planning the work of others; monitoring standards; coordinating activities; allocating resources; and recommending employee transfers, promotions, and salary increases as appropriate. Manages the recruitment, selection, and coordination of consultants which are contracted to provide professional services. Advises developers, property owners, and the public regarding planning issues. Resolves citizen and developer concerns. Prepares ordinances, resolutions and/or policies for consideration by Boards and Commissions. Conducts organizational and operational studies and recommends modifications to affected programs, policies, and procedures. Performs public relations and outreach work related to planning and development activities. Interprets the Comprehensive Plan and applies its goals and policies for proposed development analysis and review and recommendations. Interprets and explains the zoning ordinance, including permitted uses, development standards, definitions of uses, and zoning maps. Interprets subdivision plats for compliance with conditions of approval, prior to filing for public record at the county. Develops and/or implements the City’s Impact Fee Program. Manages the implementation of the TIRZ district(s) and presents to the TIRZ Board(s). Reviews State statutes for local government responsibilities regarding land development issues to ensure that the City is following proper processes and discusses with City Attorney as needed. Assists in ensuring that the City Council’s goals and focus areas are being satisfied and properly addressed. Performs and manages the performance of field inspections of development property, from site visits during application review to final Certificate of Occupancy inspections and/or performs area studies including windshield surveys, neighborhood and area surveys, and other field work. Presents and manages the presentation of staff reports and/or long-range planning studies to the Historic Preservation Advisory Board, Planning and Zoning Commission and City Council. Meets with and manages others’ interactions with key City Staff in order to further the land use and development goals of the city including members of the Engineering Department, Fire Marshal’s Office, City Attorney’s Office, City Manager’s Office, the City Secretary, the Chief Building Official, Parks, Recreation and Open Space, etc. Coordinates the negotiation, execution, and implementation of developer and facilities agreements. Assists Executive Director of Development Services and Director of Planning with major ordinance updates. Assists Engineering Department in the issuance of development permits by reviewing construction plans and subdivision plats, as needed. Assists the Building Inspections Department in the issuance of building permits by reviewing commercial and multi-family building permit site plans and landscape plans, as needed. Complies with all city policies and procedures, including those defined in the City of McKinney Employee Handbook Adheres to assigned work schedule as outlined in city and department attendance policies and procedures. Provides timely, accurate and thorough performance evaluations for managed employees. Drives to and from destinations as assigned by the Director. OTHER JOB FUNCTIONS: Perform other duties as assigned or directed. KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.). Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided. Ability to produce desired work outcomes, including quality, quantity, and timeliness. Ability to plan and organize work, time, and resources, and if applicable, that of subordinates. Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives. Requires the ability to apply principles of persuasion and/or influence over others in a managerial capacity. Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information. Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs. Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems. Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable. Requires the ability to perform simple movements requiring moderate coordination, such as those required to operate office equipment or computer equipment. Requires the ability to perform semi-skilled coordinated movements, such as those required to operate motor vehicles. Requires the ability to work in a team environment; contribute as a team member and treat co-workers, subordinates, and customers with respect. Requires the ability to build professional relationships with internal staff and customers. Requires the ability to offer flexibility and adaptability, especially during times of change. Requires the ability to communicate effectively both orally and in writing with citizens and elected and appointed officials. Requires the ability to focus on minute details in an attempt to ensure error-free, high-quality results while simultaneously motivating employees to achieve the same error-free, high-quality results. Required Qualifications MINIMUM QUALIFICATIONS Bachelor’s degree in Planning, Geography, Sociology, Urban Studies, Historic Preservation, or closely related field and five (5) years previous experience. OR Master’s degree in Planning, Geography, Sociology, Urban Studies, Historic Preservation, or closely related field and three (3) years previous experience and/or training involving the review and development of planning recommendations. Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications may be an acceptable substitute for the above specified education and experience requirements. PREFERRED QUALIFICATIONS Master’s degree in Planning, Geography, Sociology, Urban Studies, Historic Preservation, or closely related field. AICP certification. CONDITIONS OF EMPLOYMENT Must pass a drug screen and background check. Must have Class C Texas Driver’s License. Physical Demands/Supplemental PHYSICAL DEMANDS Tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (25 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require visual and sound perception and discrimination and oral communications ability. WORK ENVIRONMENT Essential functions are generally performed without exposure to adverse environmental conditions. The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities. The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status. The City offers a full complement of benefits: Health Insurance Medical, Dental, Vision Insurance Health Savings Account (HSA), Flexible Spending Medical and Childcare Account (FSA) Mental Health Care and Employee Assistance Program (EAP) City-paid and VoluntaryLifeInsurance City-paid and VoluntaryLong Term Disability Insurance Supplemental Insurance through Aflac Additional Benefits Legal Services through Legal Shield Tuition Reimbursement (up to $10,000 per year) Wellness Program (earn up to $600 per year) Retirement Texas Municipal Retirement System (TMRS) Mandatory 7% employee contribution City match 2:1 5 year vesting Retire after 20 years of service, or age 60 with 5 years of service 457(b) Deferred Compensation Plans Paid Time Off (PTO) Paid Vacation (80 hours per year for new hires; tieredincreases after 2 yrs) Sick Leave (135 hours per year for yourself and immediate family) Paid Parental Leave (80 hours for birth, adoption, or placement of a child in foser care) Ten Paid Holidays Personal Day Optional compensatory time for hourly employees Compensatory time for salaried employees For more detailed information, please see the City of McKinney's summary of benefits . Closing Date/Time: 5/15/2024 5:00 PM Central
May 02, 2024
Full Time
Summary WORKING FOR THE CITY OF MCKINNEY Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2014, our community was named “The #1 Best Place to Live in America.” Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist. OUR CORE VALUES City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values - Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization. SUMMARY OF POSITION The Downtown Development and Preservation Planning Manager should be a confident, self-disciplined person who can work closely with the Department Director, elected and appointed officials, other city departments, public agencies, developers, and the public to ensure that the preservation and revitalization goals of the city are met. This includes but is not limited to development and redevelopment in the city’s Historic Town Center, historic preservation, implementation of innovative financing tools and incentive programs, and management of the Historic Preservation Advisory Board (HPAB). In order to be successful, the person in this position must be able to motivate and inspire staff to strive for excellence while thriving in an innovative, fast-paced, and competitive environment. Essential Functions/Knowledge, Skills, & Abilities GENERAL EXPECTATIONS FOR ALL EMPLOYEES In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees. Learn and demonstrate an understanding of how team, department, and City goals are interconnected. Contribute to a positive work culture. Maintain regular and reliable attendance. Ability to assess his/her work performance or the work performance of the team. Contribute to the development of others and/or the working unit or overall organization. Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities. Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same. ESSENTIAL DUTIES AND RESPONSIBILITIES Exhibits respect, integrity, service and excellence in all actions, speech, and decisions. Provides leadership and management for activities including but not limited to revitalization and historic preservation, the development process (i.e., platting, zoning, site planning, annexations) and/or comprehensive planning and research. Responsibilities related to revitalization and historic preservation include managing a team whose day-to-day activities involve the administration of programs such as the City’s Historic Preservation Overlay District, the McKinney Town Center form-based code, the Historic Neighborhood Improvement Zone, the Neighborhood Empowerment Zone, and the Tax the Increment Reinvestment Zone. Responsibilities related to the development process include managing a team whose day-to-day activities involve the review and recommendation of current planning applications, creating staff reports for the Planning and Zoning Commission and City Council, satisfying legal notification requirements, and frequently interacting with public stakeholders, the development community and city officials. Responsibilities related to comprehensive planning and research include managing a team whose day-to-day activities involve the administration of the city’s Comprehensive Plan, research, and analysis of spatial data for the purpose of informing decision making, performing special studies and public outreach, developing, and implementing policies and programs related to growth and development, frequently interacting with public stakeholders, the development community and city officials. Manages professional and technical personnel including, but not limited to instructing; assigning, reviewing, and planning the work of others; monitoring standards; coordinating activities; allocating resources; and recommending employee transfers, promotions, and salary increases as appropriate. Manages the recruitment, selection, and coordination of consultants which are contracted to provide professional services. Advises developers, property owners, and the public regarding planning issues. Resolves citizen and developer concerns. Prepares ordinances, resolutions and/or policies for consideration by Boards and Commissions. Conducts organizational and operational studies and recommends modifications to affected programs, policies, and procedures. Performs public relations and outreach work related to planning and development activities. Interprets the Comprehensive Plan and applies its goals and policies for proposed development analysis and review and recommendations. Interprets and explains the zoning ordinance, including permitted uses, development standards, definitions of uses, and zoning maps. Interprets subdivision plats for compliance with conditions of approval, prior to filing for public record at the county. Develops and/or implements the City’s Impact Fee Program. Manages the implementation of the TIRZ district(s) and presents to the TIRZ Board(s). Reviews State statutes for local government responsibilities regarding land development issues to ensure that the City is following proper processes and discusses with City Attorney as needed. Assists in ensuring that the City Council’s goals and focus areas are being satisfied and properly addressed. Performs and manages the performance of field inspections of development property, from site visits during application review to final Certificate of Occupancy inspections and/or performs area studies including windshield surveys, neighborhood and area surveys, and other field work. Presents and manages the presentation of staff reports and/or long-range planning studies to the Historic Preservation Advisory Board, Planning and Zoning Commission and City Council. Meets with and manages others’ interactions with key City Staff in order to further the land use and development goals of the city including members of the Engineering Department, Fire Marshal’s Office, City Attorney’s Office, City Manager’s Office, the City Secretary, the Chief Building Official, Parks, Recreation and Open Space, etc. Coordinates the negotiation, execution, and implementation of developer and facilities agreements. Assists Executive Director of Development Services and Director of Planning with major ordinance updates. Assists Engineering Department in the issuance of development permits by reviewing construction plans and subdivision plats, as needed. Assists the Building Inspections Department in the issuance of building permits by reviewing commercial and multi-family building permit site plans and landscape plans, as needed. Complies with all city policies and procedures, including those defined in the City of McKinney Employee Handbook Adheres to assigned work schedule as outlined in city and department attendance policies and procedures. Provides timely, accurate and thorough performance evaluations for managed employees. Drives to and from destinations as assigned by the Director. OTHER JOB FUNCTIONS: Perform other duties as assigned or directed. KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.). Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided. Ability to produce desired work outcomes, including quality, quantity, and timeliness. Ability to plan and organize work, time, and resources, and if applicable, that of subordinates. Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives. Requires the ability to apply principles of persuasion and/or influence over others in a managerial capacity. Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information. Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs. Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems. Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable. Requires the ability to perform simple movements requiring moderate coordination, such as those required to operate office equipment or computer equipment. Requires the ability to perform semi-skilled coordinated movements, such as those required to operate motor vehicles. Requires the ability to work in a team environment; contribute as a team member and treat co-workers, subordinates, and customers with respect. Requires the ability to build professional relationships with internal staff and customers. Requires the ability to offer flexibility and adaptability, especially during times of change. Requires the ability to communicate effectively both orally and in writing with citizens and elected and appointed officials. Requires the ability to focus on minute details in an attempt to ensure error-free, high-quality results while simultaneously motivating employees to achieve the same error-free, high-quality results. Required Qualifications MINIMUM QUALIFICATIONS Bachelor’s degree in Planning, Geography, Sociology, Urban Studies, Historic Preservation, or closely related field and five (5) years previous experience. OR Master’s degree in Planning, Geography, Sociology, Urban Studies, Historic Preservation, or closely related field and three (3) years previous experience and/or training involving the review and development of planning recommendations. Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications may be an acceptable substitute for the above specified education and experience requirements. PREFERRED QUALIFICATIONS Master’s degree in Planning, Geography, Sociology, Urban Studies, Historic Preservation, or closely related field. AICP certification. CONDITIONS OF EMPLOYMENT Must pass a drug screen and background check. Must have Class C Texas Driver’s License. Physical Demands/Supplemental PHYSICAL DEMANDS Tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (25 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require visual and sound perception and discrimination and oral communications ability. WORK ENVIRONMENT Essential functions are generally performed without exposure to adverse environmental conditions. The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities. The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status. The City offers a full complement of benefits: Health Insurance Medical, Dental, Vision Insurance Health Savings Account (HSA), Flexible Spending Medical and Childcare Account (FSA) Mental Health Care and Employee Assistance Program (EAP) City-paid and VoluntaryLifeInsurance City-paid and VoluntaryLong Term Disability Insurance Supplemental Insurance through Aflac Additional Benefits Legal Services through Legal Shield Tuition Reimbursement (up to $10,000 per year) Wellness Program (earn up to $600 per year) Retirement Texas Municipal Retirement System (TMRS) Mandatory 7% employee contribution City match 2:1 5 year vesting Retire after 20 years of service, or age 60 with 5 years of service 457(b) Deferred Compensation Plans Paid Time Off (PTO) Paid Vacation (80 hours per year for new hires; tieredincreases after 2 yrs) Sick Leave (135 hours per year for yourself and immediate family) Paid Parental Leave (80 hours for birth, adoption, or placement of a child in foser care) Ten Paid Holidays Personal Day Optional compensatory time for hourly employees Compensatory time for salaried employees For more detailed information, please see the City of McKinney's summary of benefits . Closing Date/Time: 5/15/2024 5:00 PM Central
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION T H E C O M M U N I T Y Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses) serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. C I T Y G O V E R N M E N T Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . T H E D E P A R T M E N T The City of Long Beach is served by an Emergency Communications Center (9-1-1 Center) which functions as a primary PSAP and dispatch center for police, fire and Emergency Medical Services response. The 9-1-1 Center functions within the Department of Disaster Preparedness and Emergency Communications (DPEC) and serves a City population of approximately 470,000, answering nearly 660,000 calls and dispatching more than 295,000 emergency response units. The 9-1-1 Center operates 24/7 on a schedule of 5 shifts. The Department of Disaster Preparedness and Emergency Communications has 91 employees with a budget of approximately $14.4 Million. The Emergency Communications Division has 80 employees and an operating budget of over $11 Million. The Emergency Communications Division is one of three divisions in the Department. This position qualifies for a Recruitment Incentive of $6,000. For more information on the City of Long Beach's Recruitment Incentive Program please click here . EXAMPLES OF DUTIES T H E P O S I T I O N The City of Long Beach is seeking an exceptional candidate to serve as its next Communications Center Officer. The Communications Center Officer leads the 9-1-1 Emergency Communications Division and is an at-will management position reporting directly to the Director of Disaster Preparedness & Emergency Communications. This position oversees the daily operations of the Emergency Communications Center to ensure that timely, effective, and efficient services are provided to the City's residents and Fire, Police, and Emergency Medical personnel. The position directly supervises the Administrative Coordinator, Operations Coordinator, and Systems Coordinator, indirectly supervises 76 Public Safety Dispatchers, and interacts with the Department's entire management team. Specific duties include: Ensure that call-taking time standards and protocols are met. Maintain an effective new employee and continuing education training program. Develop effective operational and administrative policies and procedures, with a focus on incentivized recruitment and retention of the City’s 9-1-1 Public Safety Dispatchers. Resolve citizen complaints in a timely, and effective manner. Prepare the 9-1-1 Center for the implementation of Next Generation 9-1-1 technology. Provide oversight for the cross-training of Fire and Police 9-1-1 dispatchers. Maintain a positive and effective relationship with regulatory agencies, Police and Fire Command Staff, and labor representatives. Manage confidential information and participate in discussions and agreements with the union. Implement strategies from the recently completed staffing and operations study. Ensure the operational readiness of 9-1-1 Center equipment and technology. Oversee the recruitment and training of new employees. T H E I D E A L C A N D I D A T E The ideal candidate will possess operational and administrative experience in a medium to large municipal emergency communications center; knowledge of applicable local, state, and federal laws, and rules and regulations as they apply to public safety emergency communications operations; knowledge of the technical systems required for day-to-day operations; and, knowledge of human resource policies, labor contract provisions and safety policies. In addition to emergency communications operational expertise, the ideal candidate will be a strong manager who leads by example. The ideal candidate will be a detail-oriented, hands-on manager, capable of adhering to multiple deadlines in a fast-paced work environment while maintaining effective working relationships at all levels of the organization. The successful applicant will be expected to pass an extensive background investigation, including a polygraph and psychological exam, and must possess a valid state-issued driver's license by the date of appointment. REQUIREMENTS TO FILE M I N I M U M R E Q U I R E M E N T S The Department of Disaster Preparedness and Emergency Communications invites candidates to apply who meet the following minimum requirements: Education: A bachelor's degree from an accredited four-year college or university in a closely related field. H owever, candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis. Experience: At least three (3) years of experience in a medium to large municipal emergency communications center, with one (1) year of supervisory experience. Additional Requirements: Recent POST and/or Fire Emergency Medical Dispatch certification. (Proof is required at the time of application submittal) SELECTION PROCEDURE A P P L I C A T I O N P R O C E S S This recruitment deadline was extended to close at 11:59 PM on Saturday , May 4, 2024. To be considered for this opportunity, applicants must submit an online application , including a resume and cover letter that reflect the scope and level of their current/most recent positions and responsibilities, proof of education (degree or transcript), and if applicable a copy of recent POST and/or Fire Emergency Medical Dispatch certification. Candidates must also complete the online supplemental questionnaire. Online applications can be filed at www.longbeach.gov/jobs . Following the close of filing, applications will be reviewed and those candidates determined to be the best qualified will be invited to participate in the selection process, which will include an oral interview by a selection panel. The selected candidate will be required to undergo a thorough background and reference check. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/4/2024 11:59 PM Pacific
Apr 05, 2024
Full Time
DESCRIPTION T H E C O M M U N I T Y Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses) serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. C I T Y G O V E R N M E N T Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . T H E D E P A R T M E N T The City of Long Beach is served by an Emergency Communications Center (9-1-1 Center) which functions as a primary PSAP and dispatch center for police, fire and Emergency Medical Services response. The 9-1-1 Center functions within the Department of Disaster Preparedness and Emergency Communications (DPEC) and serves a City population of approximately 470,000, answering nearly 660,000 calls and dispatching more than 295,000 emergency response units. The 9-1-1 Center operates 24/7 on a schedule of 5 shifts. The Department of Disaster Preparedness and Emergency Communications has 91 employees with a budget of approximately $14.4 Million. The Emergency Communications Division has 80 employees and an operating budget of over $11 Million. The Emergency Communications Division is one of three divisions in the Department. This position qualifies for a Recruitment Incentive of $6,000. For more information on the City of Long Beach's Recruitment Incentive Program please click here . EXAMPLES OF DUTIES T H E P O S I T I O N The City of Long Beach is seeking an exceptional candidate to serve as its next Communications Center Officer. The Communications Center Officer leads the 9-1-1 Emergency Communications Division and is an at-will management position reporting directly to the Director of Disaster Preparedness & Emergency Communications. This position oversees the daily operations of the Emergency Communications Center to ensure that timely, effective, and efficient services are provided to the City's residents and Fire, Police, and Emergency Medical personnel. The position directly supervises the Administrative Coordinator, Operations Coordinator, and Systems Coordinator, indirectly supervises 76 Public Safety Dispatchers, and interacts with the Department's entire management team. Specific duties include: Ensure that call-taking time standards and protocols are met. Maintain an effective new employee and continuing education training program. Develop effective operational and administrative policies and procedures, with a focus on incentivized recruitment and retention of the City’s 9-1-1 Public Safety Dispatchers. Resolve citizen complaints in a timely, and effective manner. Prepare the 9-1-1 Center for the implementation of Next Generation 9-1-1 technology. Provide oversight for the cross-training of Fire and Police 9-1-1 dispatchers. Maintain a positive and effective relationship with regulatory agencies, Police and Fire Command Staff, and labor representatives. Manage confidential information and participate in discussions and agreements with the union. Implement strategies from the recently completed staffing and operations study. Ensure the operational readiness of 9-1-1 Center equipment and technology. Oversee the recruitment and training of new employees. T H E I D E A L C A N D I D A T E The ideal candidate will possess operational and administrative experience in a medium to large municipal emergency communications center; knowledge of applicable local, state, and federal laws, and rules and regulations as they apply to public safety emergency communications operations; knowledge of the technical systems required for day-to-day operations; and, knowledge of human resource policies, labor contract provisions and safety policies. In addition to emergency communications operational expertise, the ideal candidate will be a strong manager who leads by example. The ideal candidate will be a detail-oriented, hands-on manager, capable of adhering to multiple deadlines in a fast-paced work environment while maintaining effective working relationships at all levels of the organization. The successful applicant will be expected to pass an extensive background investigation, including a polygraph and psychological exam, and must possess a valid state-issued driver's license by the date of appointment. REQUIREMENTS TO FILE M I N I M U M R E Q U I R E M E N T S The Department of Disaster Preparedness and Emergency Communications invites candidates to apply who meet the following minimum requirements: Education: A bachelor's degree from an accredited four-year college or university in a closely related field. H owever, candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis. Experience: At least three (3) years of experience in a medium to large municipal emergency communications center, with one (1) year of supervisory experience. Additional Requirements: Recent POST and/or Fire Emergency Medical Dispatch certification. (Proof is required at the time of application submittal) SELECTION PROCEDURE A P P L I C A T I O N P R O C E S S This recruitment deadline was extended to close at 11:59 PM on Saturday , May 4, 2024. To be considered for this opportunity, applicants must submit an online application , including a resume and cover letter that reflect the scope and level of their current/most recent positions and responsibilities, proof of education (degree or transcript), and if applicable a copy of recent POST and/or Fire Emergency Medical Dispatch certification. Candidates must also complete the online supplemental questionnaire. Online applications can be filed at www.longbeach.gov/jobs . Following the close of filing, applications will be reviewed and those candidates determined to be the best qualified will be invited to participate in the selection process, which will include an oral interview by a selection panel. The selected candidate will be required to undergo a thorough background and reference check. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/4/2024 11:59 PM Pacific
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . DEPARTMENT OF DISASTER PREPAREDNESS AND EMERGENCY COMMUNICATIONS The Department of Disaster Preparedness and Emergency Communications has 91 employees, including the City’s 9-1-1 Dispatchers, with a budget of $14.4 million. The Disaster Preparedness Bureau is one of three bureaus in the Department, and consists of a Disaster Preparedness Officer, Disaster Preparedness Analyst, and Disaster Preparedness Intern. The Disaster Preparedness Officer is a member of the Department’s management team, reporting directly to the Director, and is responsible for the oversight of the bureau’s $1.2 million operating budget. EXAMPLES OF DUTIES THE POSITION The City of Long Beach is seeking an exceptional candidate to serve as its next Disaster Preparedness Officer. The Disaster Preparedness Officer is an at-will management position reporting directly to the Director of Disaster Preparedness and Emergency Communications. As part of the City’s continuum of public safety, this position is responsible for the efficient and effective management of emergency operations within the City of Long Beach. The position directly supervises a Disaster Preparedness Analyst and Intern. The Disaster Preparedness Officer generally works during normal business hours, but may be required to work nights, weekends, and extended hours, or be on call when necessary. Specific duties include: Work to mitigate, plan for, respond to and recover from disasters or emergencies in accordance with Federal Emergency Management Agency (FEMA) guidelines Maintain citywide emergency plans, including the Emergency Operations Plan and Hazard Mitigation Plan Ensure the readiness of the City’s Emergency Operations Center Coordinate emergency response and recovery efforts across City departments and outside agencies in accordance with the Incident Command System (ICS) Provide oversight for Homeland Security Grant funded projects, training and equipment procurement Educate and train City employees, community partner organizations and the public on disaster preparedness Serve as Disaster Management Area Coordinator (DMAC) for the Los Angeles County Area F group Develop tools and identify resources to support the overall preparedness of the residents and staff of the City of Long Beach THE IDEAL CANDIDATE The ideal candidate will be a mission-driven leader who demonstrates excellent proficiencies in organizational and administrative skills, written and verbal communication, project management, budget oversight and grant-funded program administration. As an experienced leader, the preferred candidate will be a strong manager who trains and leads by example. The candidate should be knowledgeable of the roles and purpose of federal, state and local agencies involved in emergency management planning and response, and possess experience in writing and maintaining plans for multi-hazard and disaster response. The candidate should be capable of coordinating, updating and maintaining the functions of an Emergency Operations Center; responding to a potential or existing disaster within the ICS structure; and, utilizing systems related to emergency planning and communications, crisis management tools, mass notification systems, emergency alert systems and auxiliary communications services. The candidate should have prepared and presented emergency preparedness and response trainings and presentations to a wide variety of audiences, including public safety personnel, disaster service workers, volunteers, community members and local officials. REQUIREMENTS TO FILE The Department of Disaster Preparedness and Emergency Communications invites candidates to apply who meet the following minimum requirements: A bachelor’s degree from an accredited four-year college or university in a field closely related to Emergency Management. Three (3) years of full-time paid experience in emergency management. One (1) year of which served as experience in a supervisory or lead capacity. Valid Driver’s License. Proof of education is required at the time of application submittal. DESIRABLE QUALIFICATIONS One (1) year of experience in emergency operations programs for a government agency or large company developing and implementing an emergency plan for large-scale disasters is preferred. Completion of the Federal Incident Command System (ICS) emergency management coursework is preferred. The professional attributes that best describe the new Disaster Preparedness Officer: Highly organized professional Participative and inclusive management style Accountable, takes ownership Leader, positive example to others Results-oriented Direct communicator with superior interpersonal skills Ethical with a high level of integrity Embrace ideas and contributions from others Dedicated to quality customer service Creative, strategic thinker Strong project management / technical skills Exercises good judgment SELECTION PROCEDURE This recruitment will close at 11:59 p.m. on Saturday, May 4, 2024 . To be considered for this opportunity, applicants must submit an online application, including a resume and cover letter that reflect the scope and level of their current/most recent positions and responsibilities, and proof of education (degree or transcript). Candidates must also complete the online supplemental questionnaire. Online applications can be filed at www.longbeach.gov/jobs. Following the close of filing, applications will be reviewed and those candidates determined to be the best qualified will be invited to participate in the selection process, which will include an oral interview by a selection panel. The selected candidate will be required to undergo a thorough background and reference check. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915. For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/4/2024 11:59 PM Pacific
Apr 05, 2024
Full Time
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . DEPARTMENT OF DISASTER PREPAREDNESS AND EMERGENCY COMMUNICATIONS The Department of Disaster Preparedness and Emergency Communications has 91 employees, including the City’s 9-1-1 Dispatchers, with a budget of $14.4 million. The Disaster Preparedness Bureau is one of three bureaus in the Department, and consists of a Disaster Preparedness Officer, Disaster Preparedness Analyst, and Disaster Preparedness Intern. The Disaster Preparedness Officer is a member of the Department’s management team, reporting directly to the Director, and is responsible for the oversight of the bureau’s $1.2 million operating budget. EXAMPLES OF DUTIES THE POSITION The City of Long Beach is seeking an exceptional candidate to serve as its next Disaster Preparedness Officer. The Disaster Preparedness Officer is an at-will management position reporting directly to the Director of Disaster Preparedness and Emergency Communications. As part of the City’s continuum of public safety, this position is responsible for the efficient and effective management of emergency operations within the City of Long Beach. The position directly supervises a Disaster Preparedness Analyst and Intern. The Disaster Preparedness Officer generally works during normal business hours, but may be required to work nights, weekends, and extended hours, or be on call when necessary. Specific duties include: Work to mitigate, plan for, respond to and recover from disasters or emergencies in accordance with Federal Emergency Management Agency (FEMA) guidelines Maintain citywide emergency plans, including the Emergency Operations Plan and Hazard Mitigation Plan Ensure the readiness of the City’s Emergency Operations Center Coordinate emergency response and recovery efforts across City departments and outside agencies in accordance with the Incident Command System (ICS) Provide oversight for Homeland Security Grant funded projects, training and equipment procurement Educate and train City employees, community partner organizations and the public on disaster preparedness Serve as Disaster Management Area Coordinator (DMAC) for the Los Angeles County Area F group Develop tools and identify resources to support the overall preparedness of the residents and staff of the City of Long Beach THE IDEAL CANDIDATE The ideal candidate will be a mission-driven leader who demonstrates excellent proficiencies in organizational and administrative skills, written and verbal communication, project management, budget oversight and grant-funded program administration. As an experienced leader, the preferred candidate will be a strong manager who trains and leads by example. The candidate should be knowledgeable of the roles and purpose of federal, state and local agencies involved in emergency management planning and response, and possess experience in writing and maintaining plans for multi-hazard and disaster response. The candidate should be capable of coordinating, updating and maintaining the functions of an Emergency Operations Center; responding to a potential or existing disaster within the ICS structure; and, utilizing systems related to emergency planning and communications, crisis management tools, mass notification systems, emergency alert systems and auxiliary communications services. The candidate should have prepared and presented emergency preparedness and response trainings and presentations to a wide variety of audiences, including public safety personnel, disaster service workers, volunteers, community members and local officials. REQUIREMENTS TO FILE The Department of Disaster Preparedness and Emergency Communications invites candidates to apply who meet the following minimum requirements: A bachelor’s degree from an accredited four-year college or university in a field closely related to Emergency Management. Three (3) years of full-time paid experience in emergency management. One (1) year of which served as experience in a supervisory or lead capacity. Valid Driver’s License. Proof of education is required at the time of application submittal. DESIRABLE QUALIFICATIONS One (1) year of experience in emergency operations programs for a government agency or large company developing and implementing an emergency plan for large-scale disasters is preferred. Completion of the Federal Incident Command System (ICS) emergency management coursework is preferred. The professional attributes that best describe the new Disaster Preparedness Officer: Highly organized professional Participative and inclusive management style Accountable, takes ownership Leader, positive example to others Results-oriented Direct communicator with superior interpersonal skills Ethical with a high level of integrity Embrace ideas and contributions from others Dedicated to quality customer service Creative, strategic thinker Strong project management / technical skills Exercises good judgment SELECTION PROCEDURE This recruitment will close at 11:59 p.m. on Saturday, May 4, 2024 . To be considered for this opportunity, applicants must submit an online application, including a resume and cover letter that reflect the scope and level of their current/most recent positions and responsibilities, and proof of education (degree or transcript). Candidates must also complete the online supplemental questionnaire. Online applications can be filed at www.longbeach.gov/jobs. Following the close of filing, applications will be reviewed and those candidates determined to be the best qualified will be invited to participate in the selection process, which will include an oral interview by a selection panel. The selected candidate will be required to undergo a thorough background and reference check. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915. For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/4/2024 11:59 PM Pacific
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION EXTENDED UNTIL 5/12/2024 The Long Beach Utilities Department is seeking applicants for Manager of Water Treatment , which is an at-will, division-level management position. THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to www.longbeach.gov . THE DEPARTMENT Long Beach Utilities serves nearly 500,000 people in 50 square miles, providing high quality, safe and delicious drinking water and wastewater management for Long Beach, as well as natural gas services for Long Beach and Signal Hill. With the foundation of roughly 500 dedicated employees, the department maintains 1,600 miles of water and sewer mains, 1,900 miles of gas pipeline and a dedicated groundwater treatment plant, and also provides 24/7 emergency response. To learn more visit LBUtilities.org . EXAMPLES OF DUTIES Under the direction of the Senior Director of Water Quality & Process, organizes and directs the activities and staff of the 62.5 Million Gallons per Day (MGD) central groundwater treatment plant (GWTP) and multiple remote facilities for drinking water system, reclaimed water system, and sewer collection system; serves as the Chief Operator for GWTP; ensures effective and efficient high-quality work in the managed programs to ensure the efficient operation and maintenance; directs the monitoring and operation of the drinking water, reclaimed, and sewer Pump Stations to ensure compliance with water quality regulations and other safety and environmental requirements; trains, supervises, and evaluates the performance of assigned personnel. EXAMPLES OF DUTIES : Plans, organizes, and directs water treatment operations related, including drinking water treatment and distribution, reclaimed water distribution, and sewer collection system facilities. Assesses treatment processes and distribution operations, inspects facilities for proper operation and upkeep; evaluates operation efficiencies and develops new techniques, policies, and procedures to improve efficiency and effectiveness and to achieve Department goals and objectives. Trains, supervises, and evaluates the performance of assigned staff; interviews and selects employees and recommends and implements personnel actions including hiring, cross-training, promotions, transfers, reassignments, and disciplinary actions. Oversees regulatory compliance for assigned programs; develops, implements, interprets, and ensures compliance with complex rules and regulations, policies, and permits such as drinking water and air quality regulations, storm water discharge, industrial waste permits, hazardous material storage and disposal, safety and other regulations. Ensures compliance with all applicable safety programs to protect employees, the public, and the environment from exposure to acutely hazardous chemicals and other unsafe conditions; maintains an awareness of emergency response policies and procedures; responds to any and all safety concerns; corresponds and interacts with regulatory agencies. Provides technical expertise, information, and assistance to the Senior Director of Water Quality & Process regarding assigned functions; assists in the formulation and development of policies, procedures, and programs. Coordinates division activities involving external agencies, private contractors, and other City Departments to facilitate projects and tasks. Directs, prepares, and maintains a variety of narrative and statistical reports, records and files related to personnel and assigned activities; prepares written correspondence. Assists in the development and preparation of the annual preliminary budget for treatment plant operations which includes personnel, operation and maintenance (O&M) expenses, and capital outlay; analyzes and reviews budgetary and financial data; controls and authorizes expenditures in accordance with established limitations. Participates in the forecast of funds needed for water sales and long-term capital improvement goals; ensures the proper inventory and accounting techniques of all materials, chemicals, and equipment. Maintains after-hours emergency response and management availability status for water system emergency contact purposes; serves as designated on call T5 chief operator responding to water supply and water quality emergencies. Oversees contract management, including the development of specifications, proposals, and purchase orders. Monitors field activities routinely to ensure compliance with safety requirements and operational efficiencies. Coordinates with other divisions and bureaus in planning, prioritizing, and scheduling of long-term capital improvement projects (CIP); collaborates with engineering bureau in implementing CIP by participating in the design, engineering, construction, and field inspection activities. Communicates with other personnel, vendors, contractors, other City Departments and outside organizations to coordinate activities, facilitate projects and tasks, resolve issues, and conflicts and exchange information. Operates a computer and assigned software; drives a vehicle to conduct work as assigned. Attends and conducts a variety of meetings as assigned; identifies employee development and training requirements and develops training programs. Performs other duties as required, related to the primary job duties of the assigned position. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: Edu cation and Experience: Graduation from high school supplemented by college level course work or specialized training in a related field and five years of water treatment and distribution system related experience. Six years of supervisory experience is required and can be achieved through direct supervision experience or demonstration of leadership through a combination of work experience and education. Required licenses and/or certifications: Possession of a valid California Class C driver license. Possession of California’s State Water Resource Control Board (SWRCB) Treatment T5 Operator Certificate. Registration as a Professional Engineer in California or possession of equivalent Treatment T5 Operator Certificate from an out-of-state’s primacy agency may be substituted for the California SWRCB Treatment Grade 5 Certificate. Possession of Grade D3 Water Distribution Operator Certification. IDEAL CANDIDATE: The ideal candidate will demonstrate the following: Knowledge of: Principles, practices, materials, equipment and techniques involved in the maintenance and operation of water treatment plant and distribution system, reclaim distribution system, sewer lift stations. Trends and emerging technologies in drinking, reclaimed, and wastewater field. Principles and practices of administration, supervision, and training. Principles and practices of leadership, motivation, team building and conflict resolution. Principles and processes of water plant, water distribution, and water systems. Operation and maintenance principles of pumps, motors, values, and other mechanical equipment related to water treatment. Applicable state and federal laws, standards and requirements related to water treatment plant operation and maintenance. Project management techniques Emergency preparedness programs. Budget preparation and control. Health and safety regulations and procedures. Interpersonal skills using tact, patience, and courtesy. Business letter writing and report preparation. Implementation of preventative maintenance programs. Operation of a computer and assigned software. Principles and practices of effective customer service. Oral and written communication skills. Ability to: Plan, organize, and direct an effective water treatment program. Assess water treatment and distribution system and sewer lift station emergency situations and ensure resources and equipment are available to meet potential emergencies. Train, supervise, and evaluate the performance of assigned staff. Develop and administer Department goals, objectives, and procedures. Identify and respond to sensitive community and organizational issues, concerns, and needs. Prepare and administer budgets. Analyze situations accurately and adopt an effective course of action. Assesses the reliability of the treatment and distribution system including treatment plant and process. Represent Long Beach Utilities Department to public agencies, regulatory bodies, special interest groups, other external organizations and members of the public. Meet schedules and timelines. Work independently with little direction. Plan, prioritize, and organize work. Prepare comprehensive narrative and statistical reports. Prepare and maintain a variety of records and files related to assigned activities. Communicate clearly and concisely, both orally and in writing. Read and understand standard drawings, blueprints, and maps. Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned software. SELECTION PROCEDURE The bulletin will close at the date and time listed above. To be considered for the position, applicants must click the Apply link and submit an online application in addition to completing the online supplemental questionnaire. Applicants must also attach a cover letter and detailed resume in pdf format. Applicants who do not meet the minimum requirements, including submission of all required attachments in the correct format, will not be considered. For questions related to this recruitment, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/12/2024 11:59 PM Pacific
Mar 29, 2024
Full Time
DESCRIPTION EXTENDED UNTIL 5/12/2024 The Long Beach Utilities Department is seeking applicants for Manager of Water Treatment , which is an at-will, division-level management position. THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to www.longbeach.gov . THE DEPARTMENT Long Beach Utilities serves nearly 500,000 people in 50 square miles, providing high quality, safe and delicious drinking water and wastewater management for Long Beach, as well as natural gas services for Long Beach and Signal Hill. With the foundation of roughly 500 dedicated employees, the department maintains 1,600 miles of water and sewer mains, 1,900 miles of gas pipeline and a dedicated groundwater treatment plant, and also provides 24/7 emergency response. To learn more visit LBUtilities.org . EXAMPLES OF DUTIES Under the direction of the Senior Director of Water Quality & Process, organizes and directs the activities and staff of the 62.5 Million Gallons per Day (MGD) central groundwater treatment plant (GWTP) and multiple remote facilities for drinking water system, reclaimed water system, and sewer collection system; serves as the Chief Operator for GWTP; ensures effective and efficient high-quality work in the managed programs to ensure the efficient operation and maintenance; directs the monitoring and operation of the drinking water, reclaimed, and sewer Pump Stations to ensure compliance with water quality regulations and other safety and environmental requirements; trains, supervises, and evaluates the performance of assigned personnel. EXAMPLES OF DUTIES : Plans, organizes, and directs water treatment operations related, including drinking water treatment and distribution, reclaimed water distribution, and sewer collection system facilities. Assesses treatment processes and distribution operations, inspects facilities for proper operation and upkeep; evaluates operation efficiencies and develops new techniques, policies, and procedures to improve efficiency and effectiveness and to achieve Department goals and objectives. Trains, supervises, and evaluates the performance of assigned staff; interviews and selects employees and recommends and implements personnel actions including hiring, cross-training, promotions, transfers, reassignments, and disciplinary actions. Oversees regulatory compliance for assigned programs; develops, implements, interprets, and ensures compliance with complex rules and regulations, policies, and permits such as drinking water and air quality regulations, storm water discharge, industrial waste permits, hazardous material storage and disposal, safety and other regulations. Ensures compliance with all applicable safety programs to protect employees, the public, and the environment from exposure to acutely hazardous chemicals and other unsafe conditions; maintains an awareness of emergency response policies and procedures; responds to any and all safety concerns; corresponds and interacts with regulatory agencies. Provides technical expertise, information, and assistance to the Senior Director of Water Quality & Process regarding assigned functions; assists in the formulation and development of policies, procedures, and programs. Coordinates division activities involving external agencies, private contractors, and other City Departments to facilitate projects and tasks. Directs, prepares, and maintains a variety of narrative and statistical reports, records and files related to personnel and assigned activities; prepares written correspondence. Assists in the development and preparation of the annual preliminary budget for treatment plant operations which includes personnel, operation and maintenance (O&M) expenses, and capital outlay; analyzes and reviews budgetary and financial data; controls and authorizes expenditures in accordance with established limitations. Participates in the forecast of funds needed for water sales and long-term capital improvement goals; ensures the proper inventory and accounting techniques of all materials, chemicals, and equipment. Maintains after-hours emergency response and management availability status for water system emergency contact purposes; serves as designated on call T5 chief operator responding to water supply and water quality emergencies. Oversees contract management, including the development of specifications, proposals, and purchase orders. Monitors field activities routinely to ensure compliance with safety requirements and operational efficiencies. Coordinates with other divisions and bureaus in planning, prioritizing, and scheduling of long-term capital improvement projects (CIP); collaborates with engineering bureau in implementing CIP by participating in the design, engineering, construction, and field inspection activities. Communicates with other personnel, vendors, contractors, other City Departments and outside organizations to coordinate activities, facilitate projects and tasks, resolve issues, and conflicts and exchange information. Operates a computer and assigned software; drives a vehicle to conduct work as assigned. Attends and conducts a variety of meetings as assigned; identifies employee development and training requirements and develops training programs. Performs other duties as required, related to the primary job duties of the assigned position. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: Edu cation and Experience: Graduation from high school supplemented by college level course work or specialized training in a related field and five years of water treatment and distribution system related experience. Six years of supervisory experience is required and can be achieved through direct supervision experience or demonstration of leadership through a combination of work experience and education. Required licenses and/or certifications: Possession of a valid California Class C driver license. Possession of California’s State Water Resource Control Board (SWRCB) Treatment T5 Operator Certificate. Registration as a Professional Engineer in California or possession of equivalent Treatment T5 Operator Certificate from an out-of-state’s primacy agency may be substituted for the California SWRCB Treatment Grade 5 Certificate. Possession of Grade D3 Water Distribution Operator Certification. IDEAL CANDIDATE: The ideal candidate will demonstrate the following: Knowledge of: Principles, practices, materials, equipment and techniques involved in the maintenance and operation of water treatment plant and distribution system, reclaim distribution system, sewer lift stations. Trends and emerging technologies in drinking, reclaimed, and wastewater field. Principles and practices of administration, supervision, and training. Principles and practices of leadership, motivation, team building and conflict resolution. Principles and processes of water plant, water distribution, and water systems. Operation and maintenance principles of pumps, motors, values, and other mechanical equipment related to water treatment. Applicable state and federal laws, standards and requirements related to water treatment plant operation and maintenance. Project management techniques Emergency preparedness programs. Budget preparation and control. Health and safety regulations and procedures. Interpersonal skills using tact, patience, and courtesy. Business letter writing and report preparation. Implementation of preventative maintenance programs. Operation of a computer and assigned software. Principles and practices of effective customer service. Oral and written communication skills. Ability to: Plan, organize, and direct an effective water treatment program. Assess water treatment and distribution system and sewer lift station emergency situations and ensure resources and equipment are available to meet potential emergencies. Train, supervise, and evaluate the performance of assigned staff. Develop and administer Department goals, objectives, and procedures. Identify and respond to sensitive community and organizational issues, concerns, and needs. Prepare and administer budgets. Analyze situations accurately and adopt an effective course of action. Assesses the reliability of the treatment and distribution system including treatment plant and process. Represent Long Beach Utilities Department to public agencies, regulatory bodies, special interest groups, other external organizations and members of the public. Meet schedules and timelines. Work independently with little direction. Plan, prioritize, and organize work. Prepare comprehensive narrative and statistical reports. Prepare and maintain a variety of records and files related to assigned activities. Communicate clearly and concisely, both orally and in writing. Read and understand standard drawings, blueprints, and maps. Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned software. SELECTION PROCEDURE The bulletin will close at the date and time listed above. To be considered for the position, applicants must click the Apply link and submit an online application in addition to completing the online supplemental questionnaire. Applicants must also attach a cover letter and detailed resume in pdf format. Applicants who do not meet the minimum requirements, including submission of all required attachments in the correct format, will not be considered. For questions related to this recruitment, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/12/2024 11:59 PM Pacific