CITY OF VENTURA, CA
501 Poli Street, Ventura, California 93001, USA
THE POSITION The City of Ventura is hiring an Office Assistant I/II. We are seeking someone who thrives on communicating with people and is enthusiastic about helping others with a variety of questions and concerns. The Office Assistant I/II is part of the City Manager’s Office and is involved in providing exceptional customer service to the public. If you enjoy helping others, problem-solving, and working with a dynamic team in a fast-paced environment, this could be the position for you. Come join our team and start a rewarding career in public service! WHAT YOU’LL DO The Office Assistant I/II will support various functions in the City Manager’s Office, including providing support to executive-level staff and elected officials. In this role, you will perform a wide range of clerical, administrative, and office support duties including: Greeting and assisting the public, providing information and support as required. Answering and directing telephone calls to the appropriate departments and responding to inquiries in a courteous and professional manner ensuring issues are resolved timely. Creating, maintaining, and managing various files, records, and systems, including multiple types of documents. Preparing documents for data entry and recordkeeping. Providing clerical support to the department by typing letters and creating reports, proofreading and verifying records ensuring accuracy and confidentiality. Processing and organizing incoming and outgoing mail, maintaining office supplies, and assisting with scheduling and meeting arrangements. Performing other administrative tasks as needed. WHO YOU ARE The ideal candidate for this position will: Have experience working in an office setting or a similar environment. Possess excellent customer service skills to create a welcoming environment for internal and external customers. Be proficient with technology and comfortable using computer software, programs, and databases. Be self-motivated, dedicated, and capable of promoting teamwork, collaboration, and positive relationships that align with our organization's values. Have strong organizational skills, attention to detail, and excellent time management skills. Possess the ability to adjust seamlessly to changing priorities with frequent interruptions throughout the workday. DISTINGUISHING CHARACTERISTICS Office Assistant I : is the entry-level classification in the Office Assistant series, and is distinguished from the Office Assistant II by the performance of a limited range of duties. This is typically a training classification, in which incumbents may have limited work experience and work under immediate supervision while learning job tasks. This is a flexibly-staffed position, normally advancing to Office Assistant II after one year. Office Assistant II : is the journey-level class of the Office Assistant series, and distinguished from the I level by the performance of the full range of duties under general supervision, with only occasional instruction or assistance. Positions are flexibly staffed and normally filled by advancement from Office Assistant I. MORE INFORMATION For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at www.cityofventura.ca.gov/jobs or by clicking here OFFICE ASSISTANT I /II . THE SCHEDULE This recruitment will follow the below timeline. May 10, 2024, at 5:00 p.m. - Application Deadline. Applications must be submitted by this date to be considered for the position. May 15, 2024 - Candidates will be notified by email of their status by this date. Week of May 20th - Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified if they are invited to the panel interview process. Department Selection Interviews will be scheduled after the oral panel qualification interviews have been completed. Qualifying candidates will be notified if they are invited to the panel interview process. Week of May 27 - Candidates will be notified of the outcome of the interview by this date. The timeline dates are subject to change. Candidates will be notified as necessary. SALARY AND BENEFITS The City offers a total compensation package that includes both a generous salary and other benefits! SALARY : Office Assistant I : $20.09 - $24.41 Hourly DOQ Office Assistant II : $21.86 - $26.58 Hourly DOQ BENEFITS: Refer to the benefits tab on the job posting for specific information on City benefits. HOW TO APPLY To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Friday , May 10, 2024, at 5:00 p.m. If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov . POSITION QUALIFICATIONS WHAT DOES IT TAKE TO QUALIFY A combination of education, training and experience equivalent to completion of the high school supplemented by additional clerical and computer coursework, keyboarding abilities sufficient to perform the job, and six months of clerical experience are required. In addition, Office Assistant II requires one year of experience comparable to that of the Office Assistant I at the City of Ventura (18 months related experience). License : Depending on assignment, possession of a valid California Class C driver's license may be required. APPLICATION AND INTERVIEW PROCESS YOUR APPLICATION Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process. DEADLINE TO APPLY : Applications and supplemental questions will be accepted until Friday , May 10, 2024, at 5:00 p.m. APPLICATION REVIEW: All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. INTERVIEW DATES AND INFORMATION : A select number of candidates will be invited to a qualifying panel interview process that is tentatively scheduled for the week of May 20, 2024 . Select candidates will be notified of specifics after the filing deadline. The department selection interviews are tentatively scheduled for after the qualifying panel interviews have been completed. Candidates selected to move forward will be notified. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. --------------------------------------------------------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov . THE ORGANIZATION The City of Ventura operates under the Council/ Manager form of government under a charter adopted by voters in 1934, with an elected seven-member City Council. This full-service municipality is supported by 11 major City departments: City Manager, City Attorney, Finance, Information Technology, Human Resources, Community Development, Parks & Recreation, Fire, Police, Public Works, and Ventura Water. The City’s Adopted FY 2023/2024 Operating and Capital budget totals approximately $428.8 million. The City Council and the City Manager are dedicated to the highest standards of integrity, public service, and innovative approaches to governing. To learn more about the City of Ventura, please visit www.cityofventura.ca.gov and view the FY2023-24 Adopted Budget. CITY OF VENTURA The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America’s most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 700 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community. Locals and visitors enjoy Ventura’s impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov DIVERSITY, EQUITY AND INCLUSION The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they’re counting on us. The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Employment Information: Right to Work : Before employment candidates must submit documentation verifying legal right to work in the United States. Background Check : A pre-employment verification of background, references, and medical examination will be conducted. A drug screening may be required for some positions. Applicants for positions using City vehicles may be required to submit a DMV report. Probationary Period : Twelve months Deferred Compensation: $442 per year will be matched in a 457 Plan. Medical & Dental Insurance: Up to $691 monthly towards a selection of plans. Medical and dental insurance is effective the first of the second month after date of hire. Optional Benefits: $469 monthly, applied toward medical insurance premiums. Cash-out option is not available. Vision Insurance: City paid coverage for employees and dependents. Vision insurance is effective the first of the second month after date of hire. Life Insurance: City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent. Disability Insurance: City paid short and long-term disability coverage. Retirement: Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members. Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10. Additional details regarding the City's retirement plan will be provided to candidates during the job offer process. Social Security: CalPERS members do not participate in Social Security retirement. Receiving a CalPERS benefit may affect your social security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945 . Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit. Annual Leave: 14.5 days per year, increasing to 24.5 days after 15 years service, for vacation or sick leave. Employees may use vacation after successful completion of probation. Personal Leave: 27 hours per calendar year. Holidays: 12 paid holidays per year. Winter Holiday Break: 18 hours of Winter Optional Holiday time. City Hall closure December 25th to January 1st. Part-Time Benefits: Regular part-time employees receive insurance, optional benefits, vacation, holidays, sick leave and disability programs proportionate to their regular work hours. Tuition Reimbursement: $2,500 per year for tuition and books for courses taken at accredited institution after completion of probation. Student Loan Forgiveness: The City currently qualifies as an eligible employer for the federal Public Service Loan Forgiveness program. Direct Deposit: Paychecks are automatically deposited to employee accounts. Flexible Workweek: A 9/80 workweek is available for some positions. Wellness Program: A comprehensive program is available, including on-site gym, exercise classes, downtown/beach walking routes, weight loss, and tips on nutrition and healthy lifestyle. Professional Development: The City of Ventura is a LinkedIn Learning organization. LinkedIn Learning online classes are available with a library of more than 13,000 courses taught by real-world experts. Users can download certificates and customize learning paths that match their roles and competencies. Closing Date/Time: 5/10/2024 5:00 PM Pacific
Apr 27, 2024
Full Time
THE POSITION The City of Ventura is hiring an Office Assistant I/II. We are seeking someone who thrives on communicating with people and is enthusiastic about helping others with a variety of questions and concerns. The Office Assistant I/II is part of the City Manager’s Office and is involved in providing exceptional customer service to the public. If you enjoy helping others, problem-solving, and working with a dynamic team in a fast-paced environment, this could be the position for you. Come join our team and start a rewarding career in public service! WHAT YOU’LL DO The Office Assistant I/II will support various functions in the City Manager’s Office, including providing support to executive-level staff and elected officials. In this role, you will perform a wide range of clerical, administrative, and office support duties including: Greeting and assisting the public, providing information and support as required. Answering and directing telephone calls to the appropriate departments and responding to inquiries in a courteous and professional manner ensuring issues are resolved timely. Creating, maintaining, and managing various files, records, and systems, including multiple types of documents. Preparing documents for data entry and recordkeeping. Providing clerical support to the department by typing letters and creating reports, proofreading and verifying records ensuring accuracy and confidentiality. Processing and organizing incoming and outgoing mail, maintaining office supplies, and assisting with scheduling and meeting arrangements. Performing other administrative tasks as needed. WHO YOU ARE The ideal candidate for this position will: Have experience working in an office setting or a similar environment. Possess excellent customer service skills to create a welcoming environment for internal and external customers. Be proficient with technology and comfortable using computer software, programs, and databases. Be self-motivated, dedicated, and capable of promoting teamwork, collaboration, and positive relationships that align with our organization's values. Have strong organizational skills, attention to detail, and excellent time management skills. Possess the ability to adjust seamlessly to changing priorities with frequent interruptions throughout the workday. DISTINGUISHING CHARACTERISTICS Office Assistant I : is the entry-level classification in the Office Assistant series, and is distinguished from the Office Assistant II by the performance of a limited range of duties. This is typically a training classification, in which incumbents may have limited work experience and work under immediate supervision while learning job tasks. This is a flexibly-staffed position, normally advancing to Office Assistant II after one year. Office Assistant II : is the journey-level class of the Office Assistant series, and distinguished from the I level by the performance of the full range of duties under general supervision, with only occasional instruction or assistance. Positions are flexibly staffed and normally filled by advancement from Office Assistant I. MORE INFORMATION For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at www.cityofventura.ca.gov/jobs or by clicking here OFFICE ASSISTANT I /II . THE SCHEDULE This recruitment will follow the below timeline. May 10, 2024, at 5:00 p.m. - Application Deadline. Applications must be submitted by this date to be considered for the position. May 15, 2024 - Candidates will be notified by email of their status by this date. Week of May 20th - Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified if they are invited to the panel interview process. Department Selection Interviews will be scheduled after the oral panel qualification interviews have been completed. Qualifying candidates will be notified if they are invited to the panel interview process. Week of May 27 - Candidates will be notified of the outcome of the interview by this date. The timeline dates are subject to change. Candidates will be notified as necessary. SALARY AND BENEFITS The City offers a total compensation package that includes both a generous salary and other benefits! SALARY : Office Assistant I : $20.09 - $24.41 Hourly DOQ Office Assistant II : $21.86 - $26.58 Hourly DOQ BENEFITS: Refer to the benefits tab on the job posting for specific information on City benefits. HOW TO APPLY To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Friday , May 10, 2024, at 5:00 p.m. If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov . POSITION QUALIFICATIONS WHAT DOES IT TAKE TO QUALIFY A combination of education, training and experience equivalent to completion of the high school supplemented by additional clerical and computer coursework, keyboarding abilities sufficient to perform the job, and six months of clerical experience are required. In addition, Office Assistant II requires one year of experience comparable to that of the Office Assistant I at the City of Ventura (18 months related experience). License : Depending on assignment, possession of a valid California Class C driver's license may be required. APPLICATION AND INTERVIEW PROCESS YOUR APPLICATION Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process. DEADLINE TO APPLY : Applications and supplemental questions will be accepted until Friday , May 10, 2024, at 5:00 p.m. APPLICATION REVIEW: All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. INTERVIEW DATES AND INFORMATION : A select number of candidates will be invited to a qualifying panel interview process that is tentatively scheduled for the week of May 20, 2024 . Select candidates will be notified of specifics after the filing deadline. The department selection interviews are tentatively scheduled for after the qualifying panel interviews have been completed. Candidates selected to move forward will be notified. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. --------------------------------------------------------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov . THE ORGANIZATION The City of Ventura operates under the Council/ Manager form of government under a charter adopted by voters in 1934, with an elected seven-member City Council. This full-service municipality is supported by 11 major City departments: City Manager, City Attorney, Finance, Information Technology, Human Resources, Community Development, Parks & Recreation, Fire, Police, Public Works, and Ventura Water. The City’s Adopted FY 2023/2024 Operating and Capital budget totals approximately $428.8 million. The City Council and the City Manager are dedicated to the highest standards of integrity, public service, and innovative approaches to governing. To learn more about the City of Ventura, please visit www.cityofventura.ca.gov and view the FY2023-24 Adopted Budget. CITY OF VENTURA The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America’s most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 700 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community. Locals and visitors enjoy Ventura’s impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov DIVERSITY, EQUITY AND INCLUSION The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they’re counting on us. The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Employment Information: Right to Work : Before employment candidates must submit documentation verifying legal right to work in the United States. Background Check : A pre-employment verification of background, references, and medical examination will be conducted. A drug screening may be required for some positions. Applicants for positions using City vehicles may be required to submit a DMV report. Probationary Period : Twelve months Deferred Compensation: $442 per year will be matched in a 457 Plan. Medical & Dental Insurance: Up to $691 monthly towards a selection of plans. Medical and dental insurance is effective the first of the second month after date of hire. Optional Benefits: $469 monthly, applied toward medical insurance premiums. Cash-out option is not available. Vision Insurance: City paid coverage for employees and dependents. Vision insurance is effective the first of the second month after date of hire. Life Insurance: City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent. Disability Insurance: City paid short and long-term disability coverage. Retirement: Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members. Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10. Additional details regarding the City's retirement plan will be provided to candidates during the job offer process. Social Security: CalPERS members do not participate in Social Security retirement. Receiving a CalPERS benefit may affect your social security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945 . Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit. Annual Leave: 14.5 days per year, increasing to 24.5 days after 15 years service, for vacation or sick leave. Employees may use vacation after successful completion of probation. Personal Leave: 27 hours per calendar year. Holidays: 12 paid holidays per year. Winter Holiday Break: 18 hours of Winter Optional Holiday time. City Hall closure December 25th to January 1st. Part-Time Benefits: Regular part-time employees receive insurance, optional benefits, vacation, holidays, sick leave and disability programs proportionate to their regular work hours. Tuition Reimbursement: $2,500 per year for tuition and books for courses taken at accredited institution after completion of probation. Student Loan Forgiveness: The City currently qualifies as an eligible employer for the federal Public Service Loan Forgiveness program. Direct Deposit: Paychecks are automatically deposited to employee accounts. Flexible Workweek: A 9/80 workweek is available for some positions. Wellness Program: A comprehensive program is available, including on-site gym, exercise classes, downtown/beach walking routes, weight loss, and tips on nutrition and healthy lifestyle. Professional Development: The City of Ventura is a LinkedIn Learning organization. LinkedIn Learning online classes are available with a library of more than 13,000 courses taught by real-world experts. Users can download certificates and customize learning paths that match their roles and competencies. Closing Date/Time: 5/10/2024 5:00 PM Pacific
The Legal Administrative Assistant is responsible for providing administrative and clerical support to attorneys. Responsible for drafting legal documents; maintaining staff calendars, scanning and copying documents; scheduling hearings and court appointments; processing mail, tracking case communications and deadlines; and conducting case analysis for data collection. Apply By: 05/08/24 Division: District Attorney Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: Compensation Range: $25.00 - $30.53 - $36.06 USD Hourly Compensation will be determined based on education, experience, and skills. Essential Duties: Provides administrative support including maintaining department and employee schedules, scheduling meetings, court hearings, and agendas; editing and preparing a variety of letters, memoranda, and basic reports, researching basic information; and providing related support. Drafts, reviews, and makes changes to a variety of legal documents such as pleadings, complaints, and motions. Responds to attorney requests. Electronically files court documents on assigned systems. Performs basic office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail, and entering data. Answers phones, responds to inquiries, and makes appropriate referrals. Sets up and maintains exhibits, documentation for hearings, and court files. Follows established guidelines to sort, organize, and archive electronic and physical files. Tracks status of cases and follows proper chronological steps for service of process, statutory requirements, and case filings. Other duties and responsibilities as assigned. About Us: At the First Judicial District Attorney’s Office, we are committed to seeking fair and just outcomes for all members of our community through ethical prosecution and alternative resolutions. We work collaboratively with law enforcement to ensure those who victimize our most vulnerable members of society are held accountable. Our prosecution teams work collaboratively to support victims and ensure their voice is heard throughout the criminal legal system process. Our office is a nationally recognized leader in data transparency and data-driven practices in prosecution. We leverage technology, data analysis, innovative practices, and the use of alternative resolutions to ensure that justice is administered fairly and equitably. Our office culture is built around camaraderie and incorporating diverse perspectives in our day-to-day work. We are also committed to our team members’ wellbeing outside of the workplace - we emphasize the importance of work-life balance, provide numerous resources to support health and personal development, and offer a comprehensive benefits package including substantial paid time off, generous holiday schedules, work from home flexibility, and a dog-friendly office. Education: GED, High School Diploma Experience: Work Experience: Minimum one year Certifications: Languages: Category: Legal
Apr 25, 2024
Full Time
The Legal Administrative Assistant is responsible for providing administrative and clerical support to attorneys. Responsible for drafting legal documents; maintaining staff calendars, scanning and copying documents; scheduling hearings and court appointments; processing mail, tracking case communications and deadlines; and conducting case analysis for data collection. Apply By: 05/08/24 Division: District Attorney Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: Compensation Range: $25.00 - $30.53 - $36.06 USD Hourly Compensation will be determined based on education, experience, and skills. Essential Duties: Provides administrative support including maintaining department and employee schedules, scheduling meetings, court hearings, and agendas; editing and preparing a variety of letters, memoranda, and basic reports, researching basic information; and providing related support. Drafts, reviews, and makes changes to a variety of legal documents such as pleadings, complaints, and motions. Responds to attorney requests. Electronically files court documents on assigned systems. Performs basic office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail, and entering data. Answers phones, responds to inquiries, and makes appropriate referrals. Sets up and maintains exhibits, documentation for hearings, and court files. Follows established guidelines to sort, organize, and archive electronic and physical files. Tracks status of cases and follows proper chronological steps for service of process, statutory requirements, and case filings. Other duties and responsibilities as assigned. About Us: At the First Judicial District Attorney’s Office, we are committed to seeking fair and just outcomes for all members of our community through ethical prosecution and alternative resolutions. We work collaboratively with law enforcement to ensure those who victimize our most vulnerable members of society are held accountable. Our prosecution teams work collaboratively to support victims and ensure their voice is heard throughout the criminal legal system process. Our office is a nationally recognized leader in data transparency and data-driven practices in prosecution. We leverage technology, data analysis, innovative practices, and the use of alternative resolutions to ensure that justice is administered fairly and equitably. Our office culture is built around camaraderie and incorporating diverse perspectives in our day-to-day work. We are also committed to our team members’ wellbeing outside of the workplace - we emphasize the importance of work-life balance, provide numerous resources to support health and personal development, and offer a comprehensive benefits package including substantial paid time off, generous holiday schedules, work from home flexibility, and a dog-friendly office. Education: GED, High School Diploma Experience: Work Experience: Minimum one year Certifications: Languages: Category: Legal
Job Summary Mohave County Development Services Department is currently recruiting for an Office Assistant Senior in the Kingman, AZ location. This is one classification in a progressive series of Office Administration positions which performs intermediate to advanced level administrative support and clerical work. Work includes concentrated technical or specialized work assignments that cannot be learned in a brief instruction period. This knowledge requires particular training and/or work experience in the specific division/department assigned or comparable agency. This classification is distinguished by the complexity of work allotted, knowledge required and level of responsibility. REPORTS TO Work is performed under general supervision and direction of a higher level of authority. Work is reviewed through observations and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED Oversees technical work and /or provides training of assigned personnel. Essential Job Functions Duties may include, but are not limited to, the following: As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions. Establishes work procedures and priorities. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Establishes and maintains standards, procedures, and techniques for efficiency of work. Researches and remains up to date with state directives and statues applicable to the assigned department /division using appropriate resources. Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications. Coordinates meetings and takes minutes. Establishes and maintains filing, indexing and cross-referencing systems. Review incoming and outgoing computer data for accuracy, completeness and quality. Scans and faxes related documents. Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc. Maintains purchasing records or reports, allocates expenses and prepares expense reports. As required, pays invoices, tracks budget, and prepares change orders and payment applications. Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications. Verifies and checks work for completeness and accuracy, and resolves errors and omissions. Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records. Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports. Prepares submittals for review and tracks assigned projects. Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors. Performs assigned research for the delegated area. Operates common office machines to include computer keyboards and related peripheral equipment. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Flood Control and Public Works: (may include any and/or all of the essential functions above) Administrative support to division staff as assigned, including but not limited to, ordering, membership processing, document reporting and distribution, mail processing, and division email management. Credit card and Claims processing. Records management to include setting up files, tracking flow of records, distributing records as needed, maintaining archives in electronic version and hard copy as needed, and updating established databases. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications REQUIRED MINIMUM EDUCATION, EXPERIENCE AND TRAINING High School Diploma/GED (General Education Degree). Minimum of Three (3) years of progressively responsible administrative support experience with which; Two (2) of the three (3) years performing specialized support in the assigned department/division or comparable agency/organization. OR an acceptable combination of education, experience, knowledge, skills, abilities and training may be considered in meeting the minimum requirements. SPECIAL JOB REQUIREMENT May be required to obtain a notary certification for the State of Arizona. Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. External hires must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Procedures, terminology, equipment accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling and basic math. Standard office practices, procedures and equipment. Computers and software programs to include use of electronic spreadsheet and word processing applications. Knowledge of PowerPoint operations, both fixed and portable. Thorough knowledge of office administration functions. Skill in: Operating and utilizing modern office machines as necessary to include copiers, fax transmittal machines, calculator and the use of computer keyboards and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Effectively perform the responsibilities of the specialty field and the position. Create and maintain efficient filing and indexing, referencing and case management systems. Use good judgment in applying established guidelines to solve work problems. Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions. Analyze information and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities. Ability to use computer terminals to input data and obtain data from the computer during on-line operations. Exercise courtesy, tact and conducting professional rapport in dealing with the public and public and maintain confidentiality. Work independently in completed assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Work and communicate effectively with all people contacted in the course of work. Understand and carry out complex written and oral instructions. Type accurately and at a speed necessary to fulfill job responsibilities. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
Apr 04, 2024
Full Time
Job Summary Mohave County Development Services Department is currently recruiting for an Office Assistant Senior in the Kingman, AZ location. This is one classification in a progressive series of Office Administration positions which performs intermediate to advanced level administrative support and clerical work. Work includes concentrated technical or specialized work assignments that cannot be learned in a brief instruction period. This knowledge requires particular training and/or work experience in the specific division/department assigned or comparable agency. This classification is distinguished by the complexity of work allotted, knowledge required and level of responsibility. REPORTS TO Work is performed under general supervision and direction of a higher level of authority. Work is reviewed through observations and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED Oversees technical work and /or provides training of assigned personnel. Essential Job Functions Duties may include, but are not limited to, the following: As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions. Establishes work procedures and priorities. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Establishes and maintains standards, procedures, and techniques for efficiency of work. Researches and remains up to date with state directives and statues applicable to the assigned department /division using appropriate resources. Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications. Coordinates meetings and takes minutes. Establishes and maintains filing, indexing and cross-referencing systems. Review incoming and outgoing computer data for accuracy, completeness and quality. Scans and faxes related documents. Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc. Maintains purchasing records or reports, allocates expenses and prepares expense reports. As required, pays invoices, tracks budget, and prepares change orders and payment applications. Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications. Verifies and checks work for completeness and accuracy, and resolves errors and omissions. Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records. Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports. Prepares submittals for review and tracks assigned projects. Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors. Performs assigned research for the delegated area. Operates common office machines to include computer keyboards and related peripheral equipment. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Flood Control and Public Works: (may include any and/or all of the essential functions above) Administrative support to division staff as assigned, including but not limited to, ordering, membership processing, document reporting and distribution, mail processing, and division email management. Credit card and Claims processing. Records management to include setting up files, tracking flow of records, distributing records as needed, maintaining archives in electronic version and hard copy as needed, and updating established databases. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications REQUIRED MINIMUM EDUCATION, EXPERIENCE AND TRAINING High School Diploma/GED (General Education Degree). Minimum of Three (3) years of progressively responsible administrative support experience with which; Two (2) of the three (3) years performing specialized support in the assigned department/division or comparable agency/organization. OR an acceptable combination of education, experience, knowledge, skills, abilities and training may be considered in meeting the minimum requirements. SPECIAL JOB REQUIREMENT May be required to obtain a notary certification for the State of Arizona. Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. External hires must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Procedures, terminology, equipment accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling and basic math. Standard office practices, procedures and equipment. Computers and software programs to include use of electronic spreadsheet and word processing applications. Knowledge of PowerPoint operations, both fixed and portable. Thorough knowledge of office administration functions. Skill in: Operating and utilizing modern office machines as necessary to include copiers, fax transmittal machines, calculator and the use of computer keyboards and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Effectively perform the responsibilities of the specialty field and the position. Create and maintain efficient filing and indexing, referencing and case management systems. Use good judgment in applying established guidelines to solve work problems. Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions. Analyze information and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities. Ability to use computer terminals to input data and obtain data from the computer during on-line operations. Exercise courtesy, tact and conducting professional rapport in dealing with the public and public and maintain confidentiality. Work independently in completed assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Work and communicate effectively with all people contacted in the course of work. Understand and carry out complex written and oral instructions. Type accurately and at a speed necessary to fulfill job responsibilities. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
Job Summary Mohave County Public Defender's Office is currently recruiting for an Office Assistant Senior. This is one classification in a progressive series of Office Administration positions which performs intermediate to advanced level administrative support and clerical work. Work includes concentrated technical or specialized work assignments that cannot be learned in a brief instruction period. This knowledge requires particular training and/or work experience in the specific division/department assigned or comparable agency. This classification is distinguished by the complexity of work allotted, knowledge required and level of responsibility. REPORTS TO Work is performed under general supervision and direction of a higher level of authority. Work is reviewed through observations and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED Oversees technical work and /or provides training of assigned personnel. Essential Job Functions Duties may include, but are not limited to, the following: As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions. Establishes work procedures and priorities. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Establishes and maintains standards, procedures, and techniques for efficiency of work. Researches and remains up to date with state directives and statues applicable to the assigned department /division using appropriate resources. Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications. Coordinates meetings and takes minutes. Establishes and maintains filing, indexing and cross-referencing systems. Review incoming and outgoing computer data for accuracy, completeness and quality. Scans and faxes related documents. Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc. Maintains purchasing records or reports, allocates expenses and prepares expense reports. As required, pays invoices, tracks budget, and prepares change orders and payment applications. Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications. Verifies and checks work for completeness and accuracy, and resolves errors and omissions. Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records. Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports. Prepares submittals for review and tracks assigned projects. Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors. Performs assigned research for the delegated area. Operates common office machines to include computer keyboards and related peripheral equipment. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications REQUIRED MINIMUM EDUCATION, EXPERIENCE AND TRAINING High School Diploma/GED (General Education Degree). Minimum of Three (3) years of progressively responsible administrative support experience with which; Two (2) of the three (3) years performing specialized support in the assigned department/division or comparable agency/organization. OR an acceptable combination of education, experience, knowledge, skills, abilities and training may be considered in meeting the minimum requirements. SPECIAL JOB REQUIREMENT May be required to obtain a notary certification for the State of Arizona. Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. External hires must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Procedures, terminology, equipment accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling and basic math. Standard office practices, procedures and equipment. Computers and software programs to include use of electronic spreadsheet and word processing applications. Knowledge of PowerPoint operations, both fixed and portable. Thorough knowledge of office administration functions. Skill in: Operating and utilizing modern office machines as necessary to include copiers, fax transmittal machines, calculator and the use of computer keyboards and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Effectively perform the responsibilities of the specialty field and the position. Create and maintain efficient filing and indexing, referencing and case management systems. Use good judgment in applying established guidelines to solve work problems. Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions. Analyze information and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities. Ability to use computer terminals to input data and obtain data from the computer during on-line operations. Exercise courtesy, tact and conducting professional rapport in dealing with the public and public and maintain confidentiality. Work independently in completed assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Work and communicate effectively with all people contacted in the course of work. Understand and carry out complex written and oral instructions. Type accurately and at a speed necessary to fulfill job responsibilities. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
May 02, 2024
Full Time
Job Summary Mohave County Public Defender's Office is currently recruiting for an Office Assistant Senior. This is one classification in a progressive series of Office Administration positions which performs intermediate to advanced level administrative support and clerical work. Work includes concentrated technical or specialized work assignments that cannot be learned in a brief instruction period. This knowledge requires particular training and/or work experience in the specific division/department assigned or comparable agency. This classification is distinguished by the complexity of work allotted, knowledge required and level of responsibility. REPORTS TO Work is performed under general supervision and direction of a higher level of authority. Work is reviewed through observations and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED Oversees technical work and /or provides training of assigned personnel. Essential Job Functions Duties may include, but are not limited to, the following: As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions. Establishes work procedures and priorities. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Establishes and maintains standards, procedures, and techniques for efficiency of work. Researches and remains up to date with state directives and statues applicable to the assigned department /division using appropriate resources. Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications. Coordinates meetings and takes minutes. Establishes and maintains filing, indexing and cross-referencing systems. Review incoming and outgoing computer data for accuracy, completeness and quality. Scans and faxes related documents. Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc. Maintains purchasing records or reports, allocates expenses and prepares expense reports. As required, pays invoices, tracks budget, and prepares change orders and payment applications. Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications. Verifies and checks work for completeness and accuracy, and resolves errors and omissions. Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records. Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports. Prepares submittals for review and tracks assigned projects. Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors. Performs assigned research for the delegated area. Operates common office machines to include computer keyboards and related peripheral equipment. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications REQUIRED MINIMUM EDUCATION, EXPERIENCE AND TRAINING High School Diploma/GED (General Education Degree). Minimum of Three (3) years of progressively responsible administrative support experience with which; Two (2) of the three (3) years performing specialized support in the assigned department/division or comparable agency/organization. OR an acceptable combination of education, experience, knowledge, skills, abilities and training may be considered in meeting the minimum requirements. SPECIAL JOB REQUIREMENT May be required to obtain a notary certification for the State of Arizona. Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. External hires must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Procedures, terminology, equipment accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling and basic math. Standard office practices, procedures and equipment. Computers and software programs to include use of electronic spreadsheet and word processing applications. Knowledge of PowerPoint operations, both fixed and portable. Thorough knowledge of office administration functions. Skill in: Operating and utilizing modern office machines as necessary to include copiers, fax transmittal machines, calculator and the use of computer keyboards and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Effectively perform the responsibilities of the specialty field and the position. Create and maintain efficient filing and indexing, referencing and case management systems. Use good judgment in applying established guidelines to solve work problems. Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions. Analyze information and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities. Ability to use computer terminals to input data and obtain data from the computer during on-line operations. Exercise courtesy, tact and conducting professional rapport in dealing with the public and public and maintain confidentiality. Work independently in completed assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Work and communicate effectively with all people contacted in the course of work. Understand and carry out complex written and oral instructions. Type accurately and at a speed necessary to fulfill job responsibilities. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers ! This is a continuous filing exam. Next filing cut-offs are at 5:00p.m. on: 11/1/23, 1/2/24, 3/4/24, 5/1/24, 7/1/24 Level I - $ 3,361.68 - $4,087.25/month Level II - $3,455.67 - $ 4,198.62 /month Office Assistants provide a wide range of clerical/operational support involving customer service, document preparation, filing and record keeping, and other regularly performed duties which support the function of an office operation. Office Assistant is a single class with two salary levels, Office Assistant (Level II) which is the journey level, and Office Assistant (Level I) which is an entry and training level class designed to enable persons without sufficient qualifying experience to enter County service. Some positions in these classes may be designated "confidential" in nature, in accordance with the County Employee Relations Ordinance, and are excluded from the representation unit which includes positions allocated to the regular class. Examples of Knowledge and Abilities Office Assistant (Level II) Knowledge of Clear writing: grammar, punctuation, spelling, vocabulary Standard methods of filing (alphabetic, numeric, chronological) English language to communicate Telephone procedures Arithmetic to make calculations including addition, subtraction, multiplication, division and correct change Keyboard (computer, typewriter) Letter and memo format General principles, procedures and practices of recordkeeping Ability to Calculate solutions to match problems involving addition, subtraction, division and multiplication Understand and follow basic oral and written instructions Operate computer terminals, typewriter, printer, copier, microfiche, and FAX Prioritize work to meet deadlines Read English at a level necessary to understand procedures manuals, policies and guidelines Write English at a level necessary to prepare correspondence according to specified format and record incoming information Speak English at a level necessary to communicate information clearly Operate communication devices, telephone and may include radios Deal tactfully with people Ability to accurately proofread details, noting and detecting errors Required for some positions: Types from clear copy accurately at a rate of not less than 45 words a minute. Office Assistant (Level I) Knowledge and Abilities Knowledge and abilities are the same as for Office Assistant (Level II), except that work is originally done under close supervision; as experience is gained, greater independence of action is exercised and less detailed supervision is received until the incumbent is functioning at the journey level. Employment Qualifications Minimum Qualifications Any combination of education, training, and experience likely to provide the required knowledge and abilities for this class as described above. Typical ways include: Office Assistant Level II Six (6) months clerical experience in Sacramento County service or in any public or private agency. Office Assistant Level I There are no education or experience requirements for appointments at (Level I). Note : The level at which initial appointments to the class of Office Assistant are made, and advancement from the lower to the higher level of this class, Level I to Level II, are at the discretion of the appointing authority, providing the minimum qualification is met. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements Ability to speak, read, and/or write fluently in a language other than English, or knowledge of the culture as certified by the Department of Personnel Services (formerly the Department of Human Resources). Where required, these special skills may be used in performing such tasks as the following: Gives information by telephone or in person, regarding department services in an language other than English, to persons who understanding of English is limited. Translates the meaning of written English in regulations or ordinances, to a language other than English. Translates into English requests from the public, presented orally or in writing in a language other than standard English. As assigned, assists other department employees by giving information and advice on problems involving relationships with persons of different language or cultural backgrounds. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM (unless otherwise noted) on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. (unless otherwise noted) on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the final cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. (unless otherwise noted) on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the final cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions.
May 04, 2024
The Position Come join one of Forbes Magazine's Best Employers ! This is a continuous filing exam. Next filing cut-offs are at 5:00p.m. on: 11/1/23, 1/2/24, 3/4/24, 5/1/24, 7/1/24 Level I - $ 3,361.68 - $4,087.25/month Level II - $3,455.67 - $ 4,198.62 /month Office Assistants provide a wide range of clerical/operational support involving customer service, document preparation, filing and record keeping, and other regularly performed duties which support the function of an office operation. Office Assistant is a single class with two salary levels, Office Assistant (Level II) which is the journey level, and Office Assistant (Level I) which is an entry and training level class designed to enable persons without sufficient qualifying experience to enter County service. Some positions in these classes may be designated "confidential" in nature, in accordance with the County Employee Relations Ordinance, and are excluded from the representation unit which includes positions allocated to the regular class. Examples of Knowledge and Abilities Office Assistant (Level II) Knowledge of Clear writing: grammar, punctuation, spelling, vocabulary Standard methods of filing (alphabetic, numeric, chronological) English language to communicate Telephone procedures Arithmetic to make calculations including addition, subtraction, multiplication, division and correct change Keyboard (computer, typewriter) Letter and memo format General principles, procedures and practices of recordkeeping Ability to Calculate solutions to match problems involving addition, subtraction, division and multiplication Understand and follow basic oral and written instructions Operate computer terminals, typewriter, printer, copier, microfiche, and FAX Prioritize work to meet deadlines Read English at a level necessary to understand procedures manuals, policies and guidelines Write English at a level necessary to prepare correspondence according to specified format and record incoming information Speak English at a level necessary to communicate information clearly Operate communication devices, telephone and may include radios Deal tactfully with people Ability to accurately proofread details, noting and detecting errors Required for some positions: Types from clear copy accurately at a rate of not less than 45 words a minute. Office Assistant (Level I) Knowledge and Abilities Knowledge and abilities are the same as for Office Assistant (Level II), except that work is originally done under close supervision; as experience is gained, greater independence of action is exercised and less detailed supervision is received until the incumbent is functioning at the journey level. Employment Qualifications Minimum Qualifications Any combination of education, training, and experience likely to provide the required knowledge and abilities for this class as described above. Typical ways include: Office Assistant Level II Six (6) months clerical experience in Sacramento County service or in any public or private agency. Office Assistant Level I There are no education or experience requirements for appointments at (Level I). Note : The level at which initial appointments to the class of Office Assistant are made, and advancement from the lower to the higher level of this class, Level I to Level II, are at the discretion of the appointing authority, providing the minimum qualification is met. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements Ability to speak, read, and/or write fluently in a language other than English, or knowledge of the culture as certified by the Department of Personnel Services (formerly the Department of Human Resources). Where required, these special skills may be used in performing such tasks as the following: Gives information by telephone or in person, regarding department services in an language other than English, to persons who understanding of English is limited. Translates the meaning of written English in regulations or ordinances, to a language other than English. Translates into English requests from the public, presented orally or in writing in a language other than standard English. As assigned, assists other department employees by giving information and advice on problems involving relationships with persons of different language or cultural backgrounds. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM (unless otherwise noted) on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. (unless otherwise noted) on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the final cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. (unless otherwise noted) on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the final cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions.
MOHAVE COUNTY, AZ
Bullhead City, AZ, United States
Job Summary This is one classification in a progressive series of Office Administration positions which focuses on a variety of administrative support and clerical functions including front desk/reception functions as assigned. Incumbents have previous experience in performing specialized office tasks of the assigned department/area and need only a short introduction to the specific procedures, forms, and processes of the assigned position. Assignment to the Bookkeeping/Accounting functions require experience or training in Bookkeeping or Accounting tasks. REPORTS TO A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED As assigned may assist in training new clerical employees, temporaries and volunteers. Essential Job Functions Duties may include, but are not limited to, the following: Meets and greets the public. Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate. May talk with individuals to gather preliminary information or verify information for various County programs or activities. As requested, review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets. Contacts vendors to obtain prices and purchases various supplies and materials. Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy. Types forms, letters, reports and file cards from draft, or rough copy. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. Prepares standardized reports and statements. Processes payments in the database. Records attendance and documents notes at required meetings. Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. Meets established deadlines and informs concerned parties of deadlines and appointments. Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. Maintain a high level of confidentiality of information. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Assessor: Under oversight by Office Specialist, reviews non-complex recorded documents that relate to property ownership for adherence to standards required in order to update Assessor’s real property database. Initiates written and/or telephone communications with property owners to assist in clarification and/or correction of ownership issues as directed by Office Specialist. Performs data entry within real property database for ownership changes based on valid recorded documents provided by other departments. Under oversight by Office Specialist, reviews non-commercial real property sales transactions, performing initial simple analysis processes to validate sales prices. Assists in administering various programs related to property tax exemptions, valuation freezes, and property tax deferrals, by reviewing applications, gathering supplemental documentation, and performing data entry functions. Under oversight by Office Specialist, reviews and routes workflow documents relating to creation or deletion of new parcels that result from splitting or combining existing parcels and performs data entry in real property database for non-complex parcel creation/deletions. Routes routine documents relating to ownership and improvement changes for centrally valued properties in conjunction to the Arizona Department of Revenue. Assists in reviewing annual centrally valued property data upload received from Arizona Department of Revenue for accuracy. Participates in regular training courses or conferences to ensure knowledge and skills relating to job-specific practices are up to date. As assigned to Arizona @ Work functions: Keeps current files of resources available to area residents and provides information about how to obtain the services. May record each contact made with clients into database for program requirement. May provide clients and staff with notices of workforce and community activities, resources and services and encourages client utilization. As Assigned may: coordinate/facilitate workshops, informational sessions, community events, and assist Arizona @ Work Career Center clients with employment applications and registration into the statewide employment database, job clubs and assessments. As Assigned may assist with Arizona @ Work outreach services and provide assistance at area job fairs and functions. As assigned Bookkeeping/Accounting functions: Posts to and maintains a variety of ledgers. Prepares or assists in preparing special and regular reports. Receives, records and deposits cash receipts. Prepares daily tabulations and reports of cash receipts. Distributes receipts to proper funds following established routines. Prepares checks for deposit. Classifies receipts and disbursements in accordance with established codes, referring questionable allocations to superiors. Maintains billing and posting of charges and credits to accounts. Prepares summary sheets and trial balances. Keeps and controls books for subsidiary and operating funds. As assigned Cashier Functions: Receives money from the public in payment of taxes, fees, service charges, and materials sold. Clears register on to daily remittance sheets. Puts money into register, records daily receipts. Performs a trial balance at end of shift. Runs daily reports. Maintains control on memo debits. Enters memo credits to the Title Companies. Records deeds submitted by title companies. Completes endorsement stamp. Indicates action taken on receipts. Collects proper fees. Makes any refunds. Puts all documents recorded at the counter through the register. Recalculates receipts received from personal property. Rings correct amount in cash register. Gives change. As assigned Clerk Typist: Composes and types letters, routine correspondence, memos, reports, forms, notices, permits, receipts, vouchers, news releases, articles, meeting minutes, bulletins, speeches, invoices, requisitions, purchase orders, claims, expense reports, tabulations, accounting and financial statements, manuals, and various other material from rough drafts, verbal instructions or established procedures. Proofreads documents; copies and collates typed materials. Posts to various moderately complex clerical, fiscal and/or other records according to established policies and procedures. Sorts, tabulates and summarizes various statistical and associated data. Accepts required fees and creates deposits and related reports. Processes transactions including issuing various licenses and permits, accepting required permitting fees, and/or other relative transactions. Checks and verifies calculation of billing statements, invoices and other documents requiring payment. Establishes and maintains filing systems and records retention schedules. Sorts and distributes incoming mail; prepares outgoing mail. Operates common office equipment to include computer keyboards, Fax machines, copiers, laminators and related peripheral equipment in completing work assignments. Scanning of documents. Scheduling of meetings, meeting locations; registrations for conferences and/or training classes; reservations for motels and/or conferences. As assigned to Legal Process: Duties may include, but not limited to the following: Receives documents via email, mail, or delivery and may scan, copy, file and route as required. Collects fees and fines. Maintains archived records and keeps storage area organized. Processes legal documents to include, but not limited to, claims, writs, executions, attachments, warrants, summons, Deeds of Trust, etc. Delivers and Files/records legal documents with Court or other entities. Prepares letters or calls to obtain additional information or advise clients of changes in court appearances or meetings. Enter or update information in Justware legal database/case management system. As assigned to Public Health: Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of community members. Communicate and act in a culturally competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts. As assigned to Victim Services: Recruiting volunteers. Developing training curriculum and conducting training sessions for the volunteers that perform crisis intervention. Assisting victims with Victim Compensation applications. Completion of applications for Orders of Protection and Injunctions Against Harassment. Navigation of the criminal justice system, referrals to community service agencies, and assistance in exercising statutory rights. Writing and reviewing progress of cases after attending court on behalf of the victim. The Volunteer Coordinator/Court Advocate is subject to emergency call-out and stand-by during off-duty hours in order to respond to crisis situations. Provides victims court accompaniment to hearings/trials. Explains the victims' rights under the Arizona Constitutional Victims' Bill of Rights. As assigned to Risk Management: Monitors records for compliance with records retention policy and advises superior when records require destruction. Reviews vendor/contractor certificates of insurance for compliance with County requirements and manages filing and required annual updates of certificates. Monitors volunteer rosters, training, and qualification compliance. As assigned to Central Services: Receives calls from the public regarding questions about the County's operations and transfers to the appropriate Department. Manages high volume of inbound calls in a timely manner. Identifies customers’ needs, clarify information, research various issues, and provide solutions and/or alternatives. Understands County personnel, departments, and responsibilities for proper disposition of calls. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Maintains standards, procedures, and techniques for efficiency of work. Resolves complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. Drives a county vehicle to various department office locations on specific scheduled timed routes. Picks up and delivers United States (U.S.) Mail to the U.S. Post Office and inter-office material throughout the County according to established schedule. Sorts, separates, and arranges all incoming mail for appropriate delivery. Receives, unloads, and stores mail material deliveries from vendors. Operates County equipment (to move heavy objects) such as pallet tack, dolly, forklift, carts, etc. Maintains a clean operating mail delivery vehicle inside and out. Assists with warehousing and store keeping tasks to include acquiring, receiving, identifying, handling, storing, issuing, and delivering a wide variety of materials, parts and supplies utilizing computer software and hardware. Assists with the photographs and display of items for auctions and places on the website. Assists customers with viewing and requesting available surplus. Palletize, stack, and store surplus/ auction items, using forklifts, material handling, equipment, and other specialized equipment. Utilizes material handling equipment such as pallet jacks and hand truck to handle, pick up or deliver materials and supplies. Performs housekeeping tasks to monitor the safety, security, and cleanliness of area. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma/ GED (General Education Degree). Two (2) years minimum of progressive office support and clerical training. An equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. Preferred Education, Experience and Training for Bookkeeping/Accounting Assignment 2 yrs cash handling and/or bookkeeping experience OR 2-year Associate Degree in Accounting or Finance or Business with an Accounting emphasis. SPECIAL JOB REQUIREMENT May be required to possess a valid Driver's License at the start of employment and maintain said license while employed in this position. May be required to provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Modern office practices and records management/maintenance procedures. English grammar and spelling. Basic mathematics required to calculate and perform general accounting procedures. Filing and information systems, including EXCEL spreadsheets and Microsoft Word. Mohave County Personnel Policies & Procedures and Department Regulations. Skill in: Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned. Ability to: Communicate clearly and concisely, both orally and in writing with all people. Use databases and other forms of electronic data storage. Maintain accurate and up-to-date records and documentation. Establish and maintain cooperative working relationships with those contacted in the course of work. Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities. Maintain a high standard of confidentiality. Understand brief, written or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment. Organize workload to ensure determinations are made on a time basis. Act in a professional manner and professional in communication with others. Comply with Mohave County Personnel Policies & Procedures and Department Regulations. Perform the essential functions of the job with or without a reasonable accommodation.
Apr 06, 2024
Full Time
Job Summary This is one classification in a progressive series of Office Administration positions which focuses on a variety of administrative support and clerical functions including front desk/reception functions as assigned. Incumbents have previous experience in performing specialized office tasks of the assigned department/area and need only a short introduction to the specific procedures, forms, and processes of the assigned position. Assignment to the Bookkeeping/Accounting functions require experience or training in Bookkeeping or Accounting tasks. REPORTS TO A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED As assigned may assist in training new clerical employees, temporaries and volunteers. Essential Job Functions Duties may include, but are not limited to, the following: Meets and greets the public. Receives phone calls and responds to questions concerning department procedures or directs query to an individual or department as appropriate. May talk with individuals to gather preliminary information or verify information for various County programs or activities. As requested, review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. Assists an office superior by performing routine administrative details including but not limited to: sorting and routing department mail, making copies, scanning documents, filing, alphabetizing documents and date stamping incoming documents, maintaining waiting lists for services, maintain program specific databases and spreadsheets. Contacts vendors to obtain prices and purchases various supplies and materials. Maintains and establishes associated files to include entering information and documents into filing and data systems ensuring completeness and accuracy. Types forms, letters, reports and file cards from draft, or rough copy. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. Prepares standardized reports and statements. Processes payments in the database. Records attendance and documents notes at required meetings. Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. Meets established deadlines and informs concerned parties of deadlines and appointments. Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. Maintain a high level of confidentiality of information. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Assessor: Under oversight by Office Specialist, reviews non-complex recorded documents that relate to property ownership for adherence to standards required in order to update Assessor’s real property database. Initiates written and/or telephone communications with property owners to assist in clarification and/or correction of ownership issues as directed by Office Specialist. Performs data entry within real property database for ownership changes based on valid recorded documents provided by other departments. Under oversight by Office Specialist, reviews non-commercial real property sales transactions, performing initial simple analysis processes to validate sales prices. Assists in administering various programs related to property tax exemptions, valuation freezes, and property tax deferrals, by reviewing applications, gathering supplemental documentation, and performing data entry functions. Under oversight by Office Specialist, reviews and routes workflow documents relating to creation or deletion of new parcels that result from splitting or combining existing parcels and performs data entry in real property database for non-complex parcel creation/deletions. Routes routine documents relating to ownership and improvement changes for centrally valued properties in conjunction to the Arizona Department of Revenue. Assists in reviewing annual centrally valued property data upload received from Arizona Department of Revenue for accuracy. Participates in regular training courses or conferences to ensure knowledge and skills relating to job-specific practices are up to date. As assigned to Arizona @ Work functions: Keeps current files of resources available to area residents and provides information about how to obtain the services. May record each contact made with clients into database for program requirement. May provide clients and staff with notices of workforce and community activities, resources and services and encourages client utilization. As Assigned may: coordinate/facilitate workshops, informational sessions, community events, and assist Arizona @ Work Career Center clients with employment applications and registration into the statewide employment database, job clubs and assessments. As Assigned may assist with Arizona @ Work outreach services and provide assistance at area job fairs and functions. As assigned Bookkeeping/Accounting functions: Posts to and maintains a variety of ledgers. Prepares or assists in preparing special and regular reports. Receives, records and deposits cash receipts. Prepares daily tabulations and reports of cash receipts. Distributes receipts to proper funds following established routines. Prepares checks for deposit. Classifies receipts and disbursements in accordance with established codes, referring questionable allocations to superiors. Maintains billing and posting of charges and credits to accounts. Prepares summary sheets and trial balances. Keeps and controls books for subsidiary and operating funds. As assigned Cashier Functions: Receives money from the public in payment of taxes, fees, service charges, and materials sold. Clears register on to daily remittance sheets. Puts money into register, records daily receipts. Performs a trial balance at end of shift. Runs daily reports. Maintains control on memo debits. Enters memo credits to the Title Companies. Records deeds submitted by title companies. Completes endorsement stamp. Indicates action taken on receipts. Collects proper fees. Makes any refunds. Puts all documents recorded at the counter through the register. Recalculates receipts received from personal property. Rings correct amount in cash register. Gives change. As assigned Clerk Typist: Composes and types letters, routine correspondence, memos, reports, forms, notices, permits, receipts, vouchers, news releases, articles, meeting minutes, bulletins, speeches, invoices, requisitions, purchase orders, claims, expense reports, tabulations, accounting and financial statements, manuals, and various other material from rough drafts, verbal instructions or established procedures. Proofreads documents; copies and collates typed materials. Posts to various moderately complex clerical, fiscal and/or other records according to established policies and procedures. Sorts, tabulates and summarizes various statistical and associated data. Accepts required fees and creates deposits and related reports. Processes transactions including issuing various licenses and permits, accepting required permitting fees, and/or other relative transactions. Checks and verifies calculation of billing statements, invoices and other documents requiring payment. Establishes and maintains filing systems and records retention schedules. Sorts and distributes incoming mail; prepares outgoing mail. Operates common office equipment to include computer keyboards, Fax machines, copiers, laminators and related peripheral equipment in completing work assignments. Scanning of documents. Scheduling of meetings, meeting locations; registrations for conferences and/or training classes; reservations for motels and/or conferences. As assigned to Legal Process: Duties may include, but not limited to the following: Receives documents via email, mail, or delivery and may scan, copy, file and route as required. Collects fees and fines. Maintains archived records and keeps storage area organized. Processes legal documents to include, but not limited to, claims, writs, executions, attachments, warrants, summons, Deeds of Trust, etc. Delivers and Files/records legal documents with Court or other entities. Prepares letters or calls to obtain additional information or advise clients of changes in court appearances or meetings. Enter or update information in Justware legal database/case management system. As assigned to Public Health: Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of community members. Communicate and act in a culturally competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts. As assigned to Victim Services: Recruiting volunteers. Developing training curriculum and conducting training sessions for the volunteers that perform crisis intervention. Assisting victims with Victim Compensation applications. Completion of applications for Orders of Protection and Injunctions Against Harassment. Navigation of the criminal justice system, referrals to community service agencies, and assistance in exercising statutory rights. Writing and reviewing progress of cases after attending court on behalf of the victim. The Volunteer Coordinator/Court Advocate is subject to emergency call-out and stand-by during off-duty hours in order to respond to crisis situations. Provides victims court accompaniment to hearings/trials. Explains the victims' rights under the Arizona Constitutional Victims' Bill of Rights. As assigned to Risk Management: Monitors records for compliance with records retention policy and advises superior when records require destruction. Reviews vendor/contractor certificates of insurance for compliance with County requirements and manages filing and required annual updates of certificates. Monitors volunteer rosters, training, and qualification compliance. As assigned to Central Services: Receives calls from the public regarding questions about the County's operations and transfers to the appropriate Department. Manages high volume of inbound calls in a timely manner. Identifies customers’ needs, clarify information, research various issues, and provide solutions and/or alternatives. Understands County personnel, departments, and responsibilities for proper disposition of calls. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Maintains standards, procedures, and techniques for efficiency of work. Resolves complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. Drives a county vehicle to various department office locations on specific scheduled timed routes. Picks up and delivers United States (U.S.) Mail to the U.S. Post Office and inter-office material throughout the County according to established schedule. Sorts, separates, and arranges all incoming mail for appropriate delivery. Receives, unloads, and stores mail material deliveries from vendors. Operates County equipment (to move heavy objects) such as pallet tack, dolly, forklift, carts, etc. Maintains a clean operating mail delivery vehicle inside and out. Assists with warehousing and store keeping tasks to include acquiring, receiving, identifying, handling, storing, issuing, and delivering a wide variety of materials, parts and supplies utilizing computer software and hardware. Assists with the photographs and display of items for auctions and places on the website. Assists customers with viewing and requesting available surplus. Palletize, stack, and store surplus/ auction items, using forklifts, material handling, equipment, and other specialized equipment. Utilizes material handling equipment such as pallet jacks and hand truck to handle, pick up or deliver materials and supplies. Performs housekeeping tasks to monitor the safety, security, and cleanliness of area. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma/ GED (General Education Degree). Two (2) years minimum of progressive office support and clerical training. An equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. Preferred Education, Experience and Training for Bookkeeping/Accounting Assignment 2 yrs cash handling and/or bookkeeping experience OR 2-year Associate Degree in Accounting or Finance or Business with an Accounting emphasis. SPECIAL JOB REQUIREMENT May be required to possess a valid Driver's License at the start of employment and maintain said license while employed in this position. May be required to provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Modern office practices and records management/maintenance procedures. English grammar and spelling. Basic mathematics required to calculate and perform general accounting procedures. Filing and information systems, including EXCEL spreadsheets and Microsoft Word. Mohave County Personnel Policies & Procedures and Department Regulations. Skill in: Effectively operating personal computers, calculators and peripheral hardware and software products to provide guidance on the maintenance and implementation of developmental procedures of department to which assigned. Ability to: Communicate clearly and concisely, both orally and in writing with all people. Use databases and other forms of electronic data storage. Maintain accurate and up-to-date records and documentation. Establish and maintain cooperative working relationships with those contacted in the course of work. Obtain data from the computer during on-line operations, including interpreting technical and departmental information encountered in the performance of responsibilities. Maintain a high standard of confidentiality. Understand brief, written or oral directions and grasp ideas quickly in order to carry out instructions, solve problems with initiative and exercise good judgment. Organize workload to ensure determinations are made on a time basis. Act in a professional manner and professional in communication with others. Comply with Mohave County Personnel Policies & Procedures and Department Regulations. Perform the essential functions of the job with or without a reasonable accommodation.
Job Summary This is one classification in a progressive series of Office Administration positions which performs intermediate to advanced level administrative support and clerical work. Work includes concentrated technical or specialized work assignments that cannot be learned in a brief instruction period. This knowledge requires particular training and/or work experience in the specific division/department assigned or comparable agency. This classification is distinguished by the complexity of work allotted, knowledge required and level of responsibility. REPORTS TO Work is performed under general supervision and direction of a higher level of authority. Work is reviewed through observations and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED Oversees technical work and /or provides training of assigned personnel. Essential Job Functions Duties may include, but are not limited to, the following: As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions. Establishes work procedures and priorities. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Establishes and maintains standards, procedures, and techniques for efficiency of work. Researches and remains up to date with state directives and statues applicable to the assigned department /division using appropriate resources. Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications. Coordinates meetings and takes minutes. Establishes and maintains filing, indexing and cross-referencing systems. Review incoming and outgoing computer data for accuracy, completeness and quality. Scans and faxes related documents. Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc. Maintains purchasing records or reports, allocates expenses and prepares expense reports. As required, pays invoices, tracks budget, and prepares change orders and payment applications. Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications. Verifies and checks work for completeness and accuracy, and resolves errors and omissions. Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records. Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports. Prepares submittals for review and tracks assigned projects. Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors. Performs assigned research for the delegated area. Operates common office machines to include computer keyboards and related peripheral equipment. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Public Health: Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of community members. Communicate and act in a cultural competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications REQUIRED MINIMUM EDUCATION, EXPERIENCE AND TRAINING High School Diploma/GED (General Education Degree). Minimum of Three (3) years of progressively responsible administrative support experience with which; Two (2) of the three (3) years performing specialized support in the assigned department/division or comparable agency/organization. OR an acceptable combination of education, experience, knowledge, skills, abilities and training may be considered in meeting the minimum requirements. SPECIAL JOB REQUIREMENT May be required to obtain a notary certification for the State of Arizona. Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. External hires must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Procedures, terminology, equipment accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling and basic math. Standard office practices, procedures and equipment. Computers and software programs to include use of electronic spreadsheet and word processing applications. Knowledge of PowerPoint operations, both fixed and portable. Thorough knowledge of office administration functions. Skill in: Operating and utilizing modern office machines as necessary to include copiers, fax transmittal machines, calculator and the use of computer keyboards and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Effectively perform the responsibilities of the specialty field and the position. Create and maintain efficient filing and indexing, referencing and case management systems. Use good judgment in applying established guidelines to solve work problems. Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions. Analyze information and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities. Ability to use computer terminals to input data and obtain data from the computer during on-line operations. Exercise courtesy, tact and conducting professional rapport in dealing with the public and public and maintain confidentiality. Work independently in completed assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Work and communicate effectively with all people contacted in the course of work. Understand and carry out complex written and oral instructions. Type accurately and at a speed necessary to fulfill job responsibilities. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
Apr 15, 2024
Full Time
Job Summary This is one classification in a progressive series of Office Administration positions which performs intermediate to advanced level administrative support and clerical work. Work includes concentrated technical or specialized work assignments that cannot be learned in a brief instruction period. This knowledge requires particular training and/or work experience in the specific division/department assigned or comparable agency. This classification is distinguished by the complexity of work allotted, knowledge required and level of responsibility. REPORTS TO Work is performed under general supervision and direction of a higher level of authority. Work is reviewed through observations and evaluation of work performance and tasks completed by the incumbent. SUPERVISION EXERCISED Oversees technical work and /or provides training of assigned personnel. Essential Job Functions Duties may include, but are not limited to, the following: As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions. Establishes work procedures and priorities. Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel. Establishes and maintains standards, procedures, and techniques for efficiency of work. Researches and remains up to date with state directives and statues applicable to the assigned department /division using appropriate resources. Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications. Coordinates meetings and takes minutes. Establishes and maintains filing, indexing and cross-referencing systems. Review incoming and outgoing computer data for accuracy, completeness and quality. Scans and faxes related documents. Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc. Maintains purchasing records or reports, allocates expenses and prepares expense reports. As required, pays invoices, tracks budget, and prepares change orders and payment applications. Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications. Verifies and checks work for completeness and accuracy, and resolves errors and omissions. Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records. Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports. Prepares submittals for review and tracks assigned projects. Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors. Performs assigned research for the delegated area. Operates common office machines to include computer keyboards and related peripheral equipment. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Public Health: Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of community members. Communicate and act in a cultural competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications REQUIRED MINIMUM EDUCATION, EXPERIENCE AND TRAINING High School Diploma/GED (General Education Degree). Minimum of Three (3) years of progressively responsible administrative support experience with which; Two (2) of the three (3) years performing specialized support in the assigned department/division or comparable agency/organization. OR an acceptable combination of education, experience, knowledge, skills, abilities and training may be considered in meeting the minimum requirements. SPECIAL JOB REQUIREMENT May be required to obtain a notary certification for the State of Arizona. Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. External hires must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Procedures, terminology, equipment accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling and basic math. Standard office practices, procedures and equipment. Computers and software programs to include use of electronic spreadsheet and word processing applications. Knowledge of PowerPoint operations, both fixed and portable. Thorough knowledge of office administration functions. Skill in: Operating and utilizing modern office machines as necessary to include copiers, fax transmittal machines, calculator and the use of computer keyboards and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Effectively perform the responsibilities of the specialty field and the position. Create and maintain efficient filing and indexing, referencing and case management systems. Use good judgment in applying established guidelines to solve work problems. Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions. Analyze information and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities. Ability to use computer terminals to input data and obtain data from the computer during on-line operations. Exercise courtesy, tact and conducting professional rapport in dealing with the public and public and maintain confidentiality. Work independently in completed assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Work and communicate effectively with all people contacted in the course of work. Understand and carry out complex written and oral instructions. Type accurately and at a speed necessary to fulfill job responsibilities. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
Stanislaus County, CA
Modesto, California, United States
About the Opportunity THIS RECRUITMENT WILL CLOSE AFTER 150 APPLICATIONS ARE COLLECTED. PLEASE APPLY AS SOON AS POSSIBLE TO BE CONSIDERED. THE POSITION The part time Confidential Assistant II performs a variety of functions for members and retirement staff. This position will have flexibility with days and hours and is allocated only to the Stanislaus County Employees Retirement Association (StanCERA). Under general supervision incumbents are designated as “confidential employees” and process confidential personnel, retirement, medical, and legal documents. Incumbents are responsible for performing retirement benefits administration work involving processing incoming mail and assigning work to StanCERA's Pension database, answer phone calls regarding retirement, handling retirement related documents ensuring records comply with regulations, policies and procedures, and other duties as assigned. THE DEPARTMENT The Stanislaus County Employees' Retirement Association was formed in 1948 and provides retirement, death and disability benefits for over 9,000 members. The Association operates under the 1937 Act Code, the California Constitution and is governed by a nine-member Board of Retirement. The Board of Retirement is responsible for all policy decisions, while internal staff handles the day-to-day administrative functions. Currently, StanCERA has a staff of 14, including both full and part-time employees. Unless otherwise provided, this position is part of the Unclassified Service of the County and considered “at will” for labor relations purposes. The individual selected will participate in the Stanislaus County Pay-for-Performance program, as well as receive additional benefits. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at https://www.stancounty.com/riskmgmt/risk-dm-jta-class-sub-main.shtm. Typical Tasks Handle confidential retirement documents and correspondence Process the scanning and imaging of all mail received in the office Answer phones Work with minimal direction Maintain interdepartmental relations Serve as professional interface with other County Departments and the public Interpret and disseminate instructions, department rules, policies and procedures Perform other duties as assigned Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology Standard Office Machines -Telephone, copier, printer, personal computers, adding machine Software programs - Microsoft Office and Adobe Professional Timekeeping Software - PeopleSoft or other timekeeping programs English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Payroll Processes - Knowledge of steps involved in payroll cycle, timecard auditing, processing adjustments Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction SKILLS/ABILITIES Critical Thinking - Using logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Writing - Communicating effectively in writing as appropriate for the needs of the audience Speaking - Talking to others to convey information effectively Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences Number Facility - The ability to add, subtract, multiply, or divide quickly and correctly Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards Attention to Detail - The ability to be detailed and thorough when completing work tasks We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION/EXPERIENCE PATTERN I Equivalent of two (2) years of full-time journey level clerical experience. PATTERN II Forty-eight (48) semester units in Business Administration, English, or a closely related field. Proof of education may be required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6393 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening: Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Oral Examination: Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: May 24, 2024 or 150 applications collected Oral Examination: TBA Note: The eligible list generated from this recruitment may be used to fill future extra-help and part-time vacancies throughout Stanislaus County. GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions . Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Benefits associated with this position can be found at Benefits Summary . Closing Date/Time: 5/24/2024 5:00 PM Pacific
Apr 23, 2024
Part Time
About the Opportunity THIS RECRUITMENT WILL CLOSE AFTER 150 APPLICATIONS ARE COLLECTED. PLEASE APPLY AS SOON AS POSSIBLE TO BE CONSIDERED. THE POSITION The part time Confidential Assistant II performs a variety of functions for members and retirement staff. This position will have flexibility with days and hours and is allocated only to the Stanislaus County Employees Retirement Association (StanCERA). Under general supervision incumbents are designated as “confidential employees” and process confidential personnel, retirement, medical, and legal documents. Incumbents are responsible for performing retirement benefits administration work involving processing incoming mail and assigning work to StanCERA's Pension database, answer phone calls regarding retirement, handling retirement related documents ensuring records comply with regulations, policies and procedures, and other duties as assigned. THE DEPARTMENT The Stanislaus County Employees' Retirement Association was formed in 1948 and provides retirement, death and disability benefits for over 9,000 members. The Association operates under the 1937 Act Code, the California Constitution and is governed by a nine-member Board of Retirement. The Board of Retirement is responsible for all policy decisions, while internal staff handles the day-to-day administrative functions. Currently, StanCERA has a staff of 14, including both full and part-time employees. Unless otherwise provided, this position is part of the Unclassified Service of the County and considered “at will” for labor relations purposes. The individual selected will participate in the Stanislaus County Pay-for-Performance program, as well as receive additional benefits. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at https://www.stancounty.com/riskmgmt/risk-dm-jta-class-sub-main.shtm. Typical Tasks Handle confidential retirement documents and correspondence Process the scanning and imaging of all mail received in the office Answer phones Work with minimal direction Maintain interdepartmental relations Serve as professional interface with other County Departments and the public Interpret and disseminate instructions, department rules, policies and procedures Perform other duties as assigned Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology Standard Office Machines -Telephone, copier, printer, personal computers, adding machine Software programs - Microsoft Office and Adobe Professional Timekeeping Software - PeopleSoft or other timekeeping programs English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Payroll Processes - Knowledge of steps involved in payroll cycle, timecard auditing, processing adjustments Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction SKILLS/ABILITIES Critical Thinking - Using logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Writing - Communicating effectively in writing as appropriate for the needs of the audience Speaking - Talking to others to convey information effectively Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences Number Facility - The ability to add, subtract, multiply, or divide quickly and correctly Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense Evaluating Information to Determine Compliance with Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards Attention to Detail - The ability to be detailed and thorough when completing work tasks We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION/EXPERIENCE PATTERN I Equivalent of two (2) years of full-time journey level clerical experience. PATTERN II Forty-eight (48) semester units in Business Administration, English, or a closely related field. Proof of education may be required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6393 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening: Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Oral Examination: Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: May 24, 2024 or 150 applications collected Oral Examination: TBA Note: The eligible list generated from this recruitment may be used to fill future extra-help and part-time vacancies throughout Stanislaus County. GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions . Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Benefits associated with this position can be found at Benefits Summary . Closing Date/Time: 5/24/2024 5:00 PM Pacific
Nevada County, CA
Nevada City, California, United States
Definition and Class Characteristics Apply your experience as a legal secretary in the District Attorney's Office! INTERVIEWS WILL BE HELD WEDNESDAY, MAY 22, 2024 The primary responsibility of the District Attorney's Office is the prosecution of felony and misdemeanor offenses that are referred by law enforcement agencies. We are seeking a Legal Secretary II to join our team to support the prosecution of misdemeanor cases. **We encourage you to apply for all levels of the position that you feel you qualify for.** Can you think on your feet and manage multiple tasks and deadlines? Are you known for your problem solving and customer services skill? If so, we want to meet you. Knowledge of legal administrative practices is key to this position as you perform a variety of legal and administrative duties for our team of attorneys. While not required, an ideal candidate would have skills in online research and legal case management software andbe proficient in the use of technology. This role will focus on electronic information exchanges from body cam videos to criminal history retrievals to generation of documents to be filed with the courts. Responsibilities may include: Supporting the caseload of misdemeanor attorneys. Filing complaints with the court. Sharing discovery and generating subpoenas. Maintaining detailed case status and documentation. Why Nevada County? Our county leadership values employee development and engagement, promotes open and clear communication, sets us up to be a high performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and balanced. Benefits: This is a full-time position and the County of Nevada offers an extensive benefit package including, but not limited to, CalPERS retirement, medical, dental and vision insurance, life insurance, and flexible spending accounts (FSA). Nevada County is a qualifying employer for the Public Service Loan Forgiveness (PSLF) program through the Department of Education. We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Please read full job description here . Education and Experience Required Minimum Education and Experience Required: Completion of the twelfth grade and one year of responsible clerical and staff support experience comparable to the level of a Legal Office Assistant II with the County of Nevada. One year of college-level education may be substituted for the required experience. Licenses and Certificates: Possession of a valid driver's license within 30 days of hire. Typing at a net rate of 40 wpm. (Please attach typing certificate to your application.) Physical Demands and Working Conditions: Mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations. Other Requirements: This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Benefits Guide The Benefits Guide is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Health Insurance The County sponsored plan for 2024 is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs. 2024 Health Insurance Plans Anthem Select HMO Anthem Traditional HMO Blue Shield CalPERS Access+ HMO Blue Shield Trio HMO Kaiser HMO PERS Gold PPO (County sponsored plan) PERS Platinum PPO PORAC (Available to PORAC members only) Flexible Spending Accounts The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA. Life Insurance Voya is the County's life insurance provider. We offer the following products through Voya: Basic Accidental Death and Dismemberment Basic Term Life Optional Accidental Death and Dismemberment plans Optional Dependent Term Life Optional Term Life Dental & Vision Insurance Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Delta Dental is the dental provider offered through Nevada County and VSP Vision Care is our vision care provider. Retirement The County is a member of the CalPERS retirement system and provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions. CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62 CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page, www.calpers.ca.gov , to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or documents and links are subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2 Human.resources@nevadacountyca.gov www.nevadacountyca.gov Closing Date/Time: 5/8/2024 11:59 PM Pacific
Apr 25, 2024
Full Time
Definition and Class Characteristics Apply your experience as a legal secretary in the District Attorney's Office! INTERVIEWS WILL BE HELD WEDNESDAY, MAY 22, 2024 The primary responsibility of the District Attorney's Office is the prosecution of felony and misdemeanor offenses that are referred by law enforcement agencies. We are seeking a Legal Secretary II to join our team to support the prosecution of misdemeanor cases. **We encourage you to apply for all levels of the position that you feel you qualify for.** Can you think on your feet and manage multiple tasks and deadlines? Are you known for your problem solving and customer services skill? If so, we want to meet you. Knowledge of legal administrative practices is key to this position as you perform a variety of legal and administrative duties for our team of attorneys. While not required, an ideal candidate would have skills in online research and legal case management software andbe proficient in the use of technology. This role will focus on electronic information exchanges from body cam videos to criminal history retrievals to generation of documents to be filed with the courts. Responsibilities may include: Supporting the caseload of misdemeanor attorneys. Filing complaints with the court. Sharing discovery and generating subpoenas. Maintaining detailed case status and documentation. Why Nevada County? Our county leadership values employee development and engagement, promotes open and clear communication, sets us up to be a high performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and balanced. Benefits: This is a full-time position and the County of Nevada offers an extensive benefit package including, but not limited to, CalPERS retirement, medical, dental and vision insurance, life insurance, and flexible spending accounts (FSA). Nevada County is a qualifying employer for the Public Service Loan Forgiveness (PSLF) program through the Department of Education. We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Please read full job description here . Education and Experience Required Minimum Education and Experience Required: Completion of the twelfth grade and one year of responsible clerical and staff support experience comparable to the level of a Legal Office Assistant II with the County of Nevada. One year of college-level education may be substituted for the required experience. Licenses and Certificates: Possession of a valid driver's license within 30 days of hire. Typing at a net rate of 40 wpm. (Please attach typing certificate to your application.) Physical Demands and Working Conditions: Mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations. Other Requirements: This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Benefits Guide The Benefits Guide is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Health Insurance The County sponsored plan for 2024 is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs. 2024 Health Insurance Plans Anthem Select HMO Anthem Traditional HMO Blue Shield CalPERS Access+ HMO Blue Shield Trio HMO Kaiser HMO PERS Gold PPO (County sponsored plan) PERS Platinum PPO PORAC (Available to PORAC members only) Flexible Spending Accounts The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA. Life Insurance Voya is the County's life insurance provider. We offer the following products through Voya: Basic Accidental Death and Dismemberment Basic Term Life Optional Accidental Death and Dismemberment plans Optional Dependent Term Life Optional Term Life Dental & Vision Insurance Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Delta Dental is the dental provider offered through Nevada County and VSP Vision Care is our vision care provider. Retirement The County is a member of the CalPERS retirement system and provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions. CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62 CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page, www.calpers.ca.gov , to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or documents and links are subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2 Human.resources@nevadacountyca.gov www.nevadacountyca.gov Closing Date/Time: 5/8/2024 11:59 PM Pacific
Nevada County, CA
Nevada City, California, United States
Definition and Class Characteristics Apply your experience as a legal secretary in the District Attorney's Office! INTERVIEWS WILL BE HELD WEDNESDAY, MAY 22, 2024 The primary responsibility of the District Attorney's Office is the prosecution of felony and misdemeanor offenses that are referred by law enforcement agencies. We are seeking a Legal Secretary I to join our team to support the prosecution of misdemeanor cases. **We encourage you to apply for all levels of the position that you feel you qualify for.** Can you think on your feet and manage multiple tasks and deadlines? Are you known for your problem solving and customer services skill? If so, we want to meet you. Knowledge of legal administrative practices is key to this position as you perform a variety of legal and administrative duties for our team of attorneys. While not required, an ideal candidate would have skills in online research and legal case management software andbe proficient in the use of technology. This role will focus on electronic information exchanges from body cam videos to criminal history retrievals to generation of documents to be filed with the courts. Responsibilities may include: Supporting the caseload of misdemeanor attorneys. Filing complaints with the court. Sharing discovery and generating subpoenas. Maintaining detailed case status and documentation. Why Nevada County? Our county leadership values employee development and engagement, promotes open and clear communication, sets us up to be a high performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and balanced. Benefits: This is a full-time position and the County of Nevada offers an extensive benefit package including, but not limited to, CalPERS retirement, medical, dental and vision insurance, life insurance, and flexible spending accounts (FSA). Nevada County is a qualifying employer for the Public Service Loan Forgiveness (PSLF) program through the Department of Education. We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Please read full job description here . Education and Experience Required Minimum Education and Experience Required: Completion of the twelfth grade and one year of responsible clerical and staff support experience comparable to the level of a Legal Office Assistant II with the County of Nevada. One year of college-level education may be substituted for the required experience. Licenses and Certificates: Possession of a valid driver's license within 30 days of hire. Typing at a net rate of 40 wpm. (Please attach typing certificate to your application.) Physical Demands and Working Conditions: Mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations. Other Requirements: This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Benefits Guide The Benefits Guide is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Health Insurance The County sponsored plan for 2024 is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs. 2024 Health Insurance Plans Anthem Select HMO Anthem Traditional HMO Blue Shield CalPERS Access+ HMO Blue Shield Trio HMO Kaiser HMO PERS Gold PPO (County sponsored plan) PERS Platinum PPO PORAC (Available to PORAC members only) Flexible Spending Accounts The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA. Life Insurance Voya is the County's life insurance provider. We offer the following products through Voya: Basic Accidental Death and Dismemberment Basic Term Life Optional Accidental Death and Dismemberment plans Optional Dependent Term Life Optional Term Life Dental & Vision Insurance Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Delta Dental is the dental provider offered through Nevada County and VSP Vision Care is our vision care provider. Retirement The County is a member of the CalPERS retirement system and provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions. CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62 CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page, www.calpers.ca.gov , to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or documents and links are subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2 Human.resources@nevadacountyca.gov www.nevadacountyca.gov Closing Date/Time: 5/8/2024 11:59 PM Pacific
Apr 25, 2024
Full Time
Definition and Class Characteristics Apply your experience as a legal secretary in the District Attorney's Office! INTERVIEWS WILL BE HELD WEDNESDAY, MAY 22, 2024 The primary responsibility of the District Attorney's Office is the prosecution of felony and misdemeanor offenses that are referred by law enforcement agencies. We are seeking a Legal Secretary I to join our team to support the prosecution of misdemeanor cases. **We encourage you to apply for all levels of the position that you feel you qualify for.** Can you think on your feet and manage multiple tasks and deadlines? Are you known for your problem solving and customer services skill? If so, we want to meet you. Knowledge of legal administrative practices is key to this position as you perform a variety of legal and administrative duties for our team of attorneys. While not required, an ideal candidate would have skills in online research and legal case management software andbe proficient in the use of technology. This role will focus on electronic information exchanges from body cam videos to criminal history retrievals to generation of documents to be filed with the courts. Responsibilities may include: Supporting the caseload of misdemeanor attorneys. Filing complaints with the court. Sharing discovery and generating subpoenas. Maintaining detailed case status and documentation. Why Nevada County? Our county leadership values employee development and engagement, promotes open and clear communication, sets us up to be a high performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and balanced. Benefits: This is a full-time position and the County of Nevada offers an extensive benefit package including, but not limited to, CalPERS retirement, medical, dental and vision insurance, life insurance, and flexible spending accounts (FSA). Nevada County is a qualifying employer for the Public Service Loan Forgiveness (PSLF) program through the Department of Education. We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Please read full job description here . Education and Experience Required Minimum Education and Experience Required: Completion of the twelfth grade and one year of responsible clerical and staff support experience comparable to the level of a Legal Office Assistant II with the County of Nevada. One year of college-level education may be substituted for the required experience. Licenses and Certificates: Possession of a valid driver's license within 30 days of hire. Typing at a net rate of 40 wpm. (Please attach typing certificate to your application.) Physical Demands and Working Conditions: Mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations. Other Requirements: This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. Benefits Guide The Benefits Guide is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Health Insurance The County sponsored plan for 2024 is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs. 2024 Health Insurance Plans Anthem Select HMO Anthem Traditional HMO Blue Shield CalPERS Access+ HMO Blue Shield Trio HMO Kaiser HMO PERS Gold PPO (County sponsored plan) PERS Platinum PPO PORAC (Available to PORAC members only) Flexible Spending Accounts The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA. Life Insurance Voya is the County's life insurance provider. We offer the following products through Voya: Basic Accidental Death and Dismemberment Basic Term Life Optional Accidental Death and Dismemberment plans Optional Dependent Term Life Optional Term Life Dental & Vision Insurance Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Delta Dental is the dental provider offered through Nevada County and VSP Vision Care is our vision care provider. Retirement The County is a member of the CalPERS retirement system and provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions. CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62 CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page, www.calpers.ca.gov , to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or documents and links are subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2 Human.resources@nevadacountyca.gov www.nevadacountyca.gov Closing Date/Time: 5/8/2024 11:59 PM Pacific
Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW The Kitsap County Prosecutor's Office has a duty to protect the safety of the people we serve by addressing criminal behavior through the criminal justice system. We have a duty to ensure the constitutional rights of defendants are not violated, as well as to ensure rights of victims are recognized. We also have statutory and constitutional duties to provide competent and timely legal services to our elected county officials as well as appointed county department heads. The Prosecutor's Office has an exciting opportunity for two Legal Assistants to join our team. Under the direction of the assigned supervisor, the incumbent will perform highly responsible office support and advanced administrative support work in the provision of legal services. For more information about the Kitsap County Prosecutor's Office visit: https://spf.kitsapgov.com/pros/Pages/default.aspx Interested candidates must upload a resume and cover letter explaining your interest in the position and qualifications. This position will be posted continuously until filled. A first review of applications will be done in the first week of January. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Three years of clerical experience to include two years experience working as a legal secretary/ assistant, paralegal or legal clerical support; AND Accurate and proficient data entry and typing skills, and word processing experience using Microsoft Office OR Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work (one year of college, business school or equivalent level course work from a college, university or school accredited by an agency recognized by the US Department of Education in basic legal practices or closely related field may be a substituted for up to one year of experience). PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS: Previous work experience providing clerical support for either the prosecution or defense. Previous work experience working for a public (Government) entity. Completion of a legal assistant/secretary course. Criminal Conviction Standards: The successful incumbent will or may have access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which includes fingerprinting. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions Required Licenses, Certificates, Examinations/Tests and Other Requirements Please note : The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must : Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass a criminal history background check through law enforcement agencies. (This position requires a security clearance. A thorough background check through law enforcement agencies and previous employers will be conducted on all applicants based on information supplied on the application and supplemental questionnaire. Kitsap County reserves the right to independently determine the applicant's prior criminal conviction record within the last ten years.) Demonstrate ability to be bonded and ability to obtain notary license. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Requires exertion of force of 20 pounds occasionally and/or 10 pounds frequently to lift/carry/move objects, files, and other case material. Walking and short distances Reaching above and/or below shoulder Handling/grasping documents. Sitting and/or standing for extended periods of time, Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone; Vision sufficient to read source materials and computer screen data. Repetitive motions for computer use. Requires exertion of force of 20 pounds occasionally, 10 pounds frequently, lift/carry/move objects, files/documents and other case material. May be required to lift/transport file boxes weighing up to 50 pounds, in which case assistance is available. Work is performed primarily in an office or courtroom environment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Provide support and assistance to victims during the legal process to include: Notifying victims of hearings, court dates and resolutions; Providing information regarding the status of cases and explaining the criminal justice process; Attends court with victims; Assistance with completing their impact and restitution statements and contacting victims for their input regarding specialized court alternatives for defendants. Preparing, filing and issuing completed impact statements and restitution orders for pending court hearings. Tracking and obtaining certified copies of pre and post adjudication protective orders and providing to victims. Coordinating wraparound services for victims to include: information and assistance with applying for Crime Victim's Compensation; Assistance with registering for Vinelink and/or DOC victim services for defendant release notifications; Working with the community-based advocates to connect victims with appropriate services and coordinate victim support during their criminal justice participation. Provide post-adjudication victim support through appellate remands, Indeterminate Sentence Review Board (ISRB) hearings, Pardon and Clemency issues and Sexually Violent predatory hearings. Process post-adjudication property disposition notices. Grant related reporting activities to include: Running and analyzing reports from the case management system regarding grant-related positions activities and entering appropriate data into the InfoNet grant-reporting program for compliance with grant parameters. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to employees of the Prosecutor's Office. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) This position is covered under a collective bargaining agreement with AFSCME Local 1308. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) MetLife Long Term Disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Additional compensation that you may be eligible for: Shift differential Overtime Stand by pay Call-back pay Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. Union Membership This position is covered under AFSCME Local 1308 Courthouse Employees collective bargaining agreement. To view the bargaining agreement please visit our website: https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Mar 08, 2024
Full Time
OVERVIEW The Kitsap County Prosecutor's Office has a duty to protect the safety of the people we serve by addressing criminal behavior through the criminal justice system. We have a duty to ensure the constitutional rights of defendants are not violated, as well as to ensure rights of victims are recognized. We also have statutory and constitutional duties to provide competent and timely legal services to our elected county officials as well as appointed county department heads. The Prosecutor's Office has an exciting opportunity for two Legal Assistants to join our team. Under the direction of the assigned supervisor, the incumbent will perform highly responsible office support and advanced administrative support work in the provision of legal services. For more information about the Kitsap County Prosecutor's Office visit: https://spf.kitsapgov.com/pros/Pages/default.aspx Interested candidates must upload a resume and cover letter explaining your interest in the position and qualifications. This position will be posted continuously until filled. A first review of applications will be done in the first week of January. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Three years of clerical experience to include two years experience working as a legal secretary/ assistant, paralegal or legal clerical support; AND Accurate and proficient data entry and typing skills, and word processing experience using Microsoft Office OR Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work (one year of college, business school or equivalent level course work from a college, university or school accredited by an agency recognized by the US Department of Education in basic legal practices or closely related field may be a substituted for up to one year of experience). PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS: Previous work experience providing clerical support for either the prosecution or defense. Previous work experience working for a public (Government) entity. Completion of a legal assistant/secretary course. Criminal Conviction Standards: The successful incumbent will or may have access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which includes fingerprinting. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions Required Licenses, Certificates, Examinations/Tests and Other Requirements Please note : The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must : Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass a criminal history background check through law enforcement agencies. (This position requires a security clearance. A thorough background check through law enforcement agencies and previous employers will be conducted on all applicants based on information supplied on the application and supplemental questionnaire. Kitsap County reserves the right to independently determine the applicant's prior criminal conviction record within the last ten years.) Demonstrate ability to be bonded and ability to obtain notary license. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Requires exertion of force of 20 pounds occasionally and/or 10 pounds frequently to lift/carry/move objects, files, and other case material. Walking and short distances Reaching above and/or below shoulder Handling/grasping documents. Sitting and/or standing for extended periods of time, Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person and/or on the telephone; Vision sufficient to read source materials and computer screen data. Repetitive motions for computer use. Requires exertion of force of 20 pounds occasionally, 10 pounds frequently, lift/carry/move objects, files/documents and other case material. May be required to lift/transport file boxes weighing up to 50 pounds, in which case assistance is available. Work is performed primarily in an office or courtroom environment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Provide support and assistance to victims during the legal process to include: Notifying victims of hearings, court dates and resolutions; Providing information regarding the status of cases and explaining the criminal justice process; Attends court with victims; Assistance with completing their impact and restitution statements and contacting victims for their input regarding specialized court alternatives for defendants. Preparing, filing and issuing completed impact statements and restitution orders for pending court hearings. Tracking and obtaining certified copies of pre and post adjudication protective orders and providing to victims. Coordinating wraparound services for victims to include: information and assistance with applying for Crime Victim's Compensation; Assistance with registering for Vinelink and/or DOC victim services for defendant release notifications; Working with the community-based advocates to connect victims with appropriate services and coordinate victim support during their criminal justice participation. Provide post-adjudication victim support through appellate remands, Indeterminate Sentence Review Board (ISRB) hearings, Pardon and Clemency issues and Sexually Violent predatory hearings. Process post-adjudication property disposition notices. Grant related reporting activities to include: Running and analyzing reports from the case management system regarding grant-related positions activities and entering appropriate data into the InfoNet grant-reporting program for compliance with grant parameters. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to employees of the Prosecutor's Office. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) This position is covered under a collective bargaining agreement with AFSCME Local 1308. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) MetLife Long Term Disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Additional compensation that you may be eligible for: Shift differential Overtime Stand by pay Call-back pay Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. Union Membership This position is covered under AFSCME Local 1308 Courthouse Employees collective bargaining agreement. To view the bargaining agreement please visit our website: https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
MOHAVE COUNTY, AZ
Lake Havasu City, AZ, United States
Job Summary The Mohave County Attorney's Office is currently recruiting for an Office Specialist located in Lake Havasu City, AZ. The ideal candidate must have the ability to work independently at a satellite office. If the ideal candidate is not found for the Lake Havasu City location, this position may be filled utilizing time split between Lake Havasu City and Kingman requiring travel between the two cities. All interested candidates are encouraged to apply. Depending on qualifications, may underfill position. This posting may be used to fill current and future vacancies: Legal Secretary ( Office Assistant ) Range 6, Step 2-5: $15.00-$16.39 Legal Secretary Senior ( Office Assistant Senior ) Range 8, Step 1-5: $16.05-$18.07 This is one classification in a progressive series of Office Administration positions which performs complex advanced level office support and clerical work of a technical and highly responsible nature and may direct other clerical and office positions. This advanced level position requires a thorough knowledge of the entire process of which it is a part, and the general procedures of other offices and agencies whose work affects the position. These specialized, technical positions are given the general objective of each project and are then responsible for developing procedures and making assignments to accomplish these objectives. Positions require analysis , initiative and judgment to apply practices, regulations and policies to a variety of difficult and varied work situations and to resolve, or recommend solutions, to work problems REPORTS TO Work is performed under the direction or general supervision, depending upon assignment, of a higher level of authority. SUPERVISION EXERCISED As assigned, may exercise technical, functional, or direct supervision of subordinates. Essential Job Functions Maintains, with relative independence in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of assigned area. Meets the public and receives phone calls. Responds to questions concerning department procedures or directs query to an individual or department as appropriate while providing excellent customer service. As assigned, may review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. As assigned, may delegate work assignments, train, monitor, schedule, oversee or directly supervise and review the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions. May complete employee evaluations. Assists wherever needed to perform duties of department and in giving help in complex situations. Helps public with difficult, complex problems. Assist at the front counter and will cross-train with other positions within the department for backup as assigned. As needed, composes correspondence and other documents to respond to inquiries and to obtain, update or provide information. Create, review, and maintain various reports through the use of databases, spreadsheets and various software programs for various County, State, Federal and Accrediting purposes. Researches public and internal records for proper information. Keeps time and leave records of division or department. Establishes, coordinates, and maintains filing systems and indexing and cross-referencing systems for assigned department. Follows and adheres to State of Arizona records retention, transfer, and destruction schedules. Audits incoming and outgoing data for accuracy, completeness, and quality. Resolves errors and omissions. Compiles and computes data from files and other sources in preparing reports. Maintains inventory of materials, equipment, and purchasing records and reports. Gathers and prepares materials for special reports, forms, policy formulation and summaries at the request of superiors as assigned. Performs research for assigned area. Checks frequently against a variety of records in order to secure complete and accurate information. Operates common office machines to include computer keyboards and related peripheral equipment. Maintains a high level of confidentiality. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Legal Process: (may include any and/or all of the essential functions above) Establishes work procedures and priorities. Administers oath of office. Processes correspondence dealing with legal filings. Gives information on problems regarding filings. Handles "bound-overs." Drafts criminal pleadings and other legal documents. Prepares extraditions, waivers, and detainers. Prepares procedural instructions for reference. Distributes monies ordered by the court. Types various legal forms including complaints, judgments of conviction and statements of fact, information, summons, bench warrants, reductions, release of evidence for property, letters, and affidavits. Coordinates work between sections and units. Interviews clients, witnesses and others as required. As assigned to County Attorney’s Office: (may include any and/or all of the essential functions above) Ensures court dates, files, documents with the courts, and to clients are accurate and complete. Provides information regarding court dates, to attorneys and clients. Takes and transcribes dictation (oral and machine). Types a variety of materials from draft, recording devices, detailed instructions or as individually composed to include, but not limited to, correspondence, legal documents, briefs, minutes, articles, narrative and tabular reports, charts, and numerous other material of general and technical subject. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma /GED (General Education Degree). Four (4) years minimum progressively responsible advanced administrative and clerical office support with which: Two (2) of the Four (4) years performing specialized support in the assigned department/division or comparable Mohave County Department. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Procedures, terminology, equipment, accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling, punctuation, and arithmetic. Modern office practices, procedures, and equipment. Filing, index, and information systems. Organization of the department. Applicable rules, laws, regulations, and practices. Courtesy and tact in dealing with the public and public officials. Computing literacy to include use of electronic spreadsheet and word processing applications. Mohave County Personnel Policies and Procedures, and Department Regulations. Skill in: Efficiently operating and utilizing modern office machines as necessary to include computers, copiers, fax transmittal machines, calculators, and related software and peripheral equipment. Microsoft Office software including Excel and Word. Ability to: Effectively communicate and establish relationships with the public, staff, and work contacts. Use good judgment in assessing a situation and responding appropriately. Act and communicate in a professional manner. Multi-task with a large number of assignments and a variety of situations Effectively perform the responsibilities of the specialty field and the position. Exercise courtesy and tact in dealing with the public and public officials and maintain confidentiality. Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions. Analyze information, and interpret and apply technical, legal, and departmental information encountered in the performance of responsibilities. Develop appropriate, effective, and efficient methods of completing assignments through others. Follow complex oral and written instructions. Supervise, work with, and communicate effectively with subordinates. Type accurately and at a speed necessary to fulfill job responsibilities. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Understand complex valuation and taxation structure. Occasionally travel for meetings and/or conferences. Perform the essential functions of the job specifications with or without a reasonable accommodation.
Mar 19, 2024
Full Time
Job Summary The Mohave County Attorney's Office is currently recruiting for an Office Specialist located in Lake Havasu City, AZ. The ideal candidate must have the ability to work independently at a satellite office. If the ideal candidate is not found for the Lake Havasu City location, this position may be filled utilizing time split between Lake Havasu City and Kingman requiring travel between the two cities. All interested candidates are encouraged to apply. Depending on qualifications, may underfill position. This posting may be used to fill current and future vacancies: Legal Secretary ( Office Assistant ) Range 6, Step 2-5: $15.00-$16.39 Legal Secretary Senior ( Office Assistant Senior ) Range 8, Step 1-5: $16.05-$18.07 This is one classification in a progressive series of Office Administration positions which performs complex advanced level office support and clerical work of a technical and highly responsible nature and may direct other clerical and office positions. This advanced level position requires a thorough knowledge of the entire process of which it is a part, and the general procedures of other offices and agencies whose work affects the position. These specialized, technical positions are given the general objective of each project and are then responsible for developing procedures and making assignments to accomplish these objectives. Positions require analysis , initiative and judgment to apply practices, regulations and policies to a variety of difficult and varied work situations and to resolve, or recommend solutions, to work problems REPORTS TO Work is performed under the direction or general supervision, depending upon assignment, of a higher level of authority. SUPERVISION EXERCISED As assigned, may exercise technical, functional, or direct supervision of subordinates. Essential Job Functions Maintains, with relative independence in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of assigned area. Meets the public and receives phone calls. Responds to questions concerning department procedures or directs query to an individual or department as appropriate while providing excellent customer service. As assigned, may review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. As assigned, may delegate work assignments, train, monitor, schedule, oversee or directly supervise and review the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions. May complete employee evaluations. Assists wherever needed to perform duties of department and in giving help in complex situations. Helps public with difficult, complex problems. Assist at the front counter and will cross-train with other positions within the department for backup as assigned. As needed, composes correspondence and other documents to respond to inquiries and to obtain, update or provide information. Create, review, and maintain various reports through the use of databases, spreadsheets and various software programs for various County, State, Federal and Accrediting purposes. Researches public and internal records for proper information. Keeps time and leave records of division or department. Establishes, coordinates, and maintains filing systems and indexing and cross-referencing systems for assigned department. Follows and adheres to State of Arizona records retention, transfer, and destruction schedules. Audits incoming and outgoing data for accuracy, completeness, and quality. Resolves errors and omissions. Compiles and computes data from files and other sources in preparing reports. Maintains inventory of materials, equipment, and purchasing records and reports. Gathers and prepares materials for special reports, forms, policy formulation and summaries at the request of superiors as assigned. Performs research for assigned area. Checks frequently against a variety of records in order to secure complete and accurate information. Operates common office machines to include computer keyboards and related peripheral equipment. Maintains a high level of confidentiality. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Legal Process: (may include any and/or all of the essential functions above) Establishes work procedures and priorities. Administers oath of office. Processes correspondence dealing with legal filings. Gives information on problems regarding filings. Handles "bound-overs." Drafts criminal pleadings and other legal documents. Prepares extraditions, waivers, and detainers. Prepares procedural instructions for reference. Distributes monies ordered by the court. Types various legal forms including complaints, judgments of conviction and statements of fact, information, summons, bench warrants, reductions, release of evidence for property, letters, and affidavits. Coordinates work between sections and units. Interviews clients, witnesses and others as required. As assigned to County Attorney’s Office: (may include any and/or all of the essential functions above) Ensures court dates, files, documents with the courts, and to clients are accurate and complete. Provides information regarding court dates, to attorneys and clients. Takes and transcribes dictation (oral and machine). Types a variety of materials from draft, recording devices, detailed instructions or as individually composed to include, but not limited to, correspondence, legal documents, briefs, minutes, articles, narrative and tabular reports, charts, and numerous other material of general and technical subject. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma /GED (General Education Degree). Four (4) years minimum progressively responsible advanced administrative and clerical office support with which: Two (2) of the Four (4) years performing specialized support in the assigned department/division or comparable Mohave County Department. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Procedures, terminology, equipment, accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling, punctuation, and arithmetic. Modern office practices, procedures, and equipment. Filing, index, and information systems. Organization of the department. Applicable rules, laws, regulations, and practices. Courtesy and tact in dealing with the public and public officials. Computing literacy to include use of electronic spreadsheet and word processing applications. Mohave County Personnel Policies and Procedures, and Department Regulations. Skill in: Efficiently operating and utilizing modern office machines as necessary to include computers, copiers, fax transmittal machines, calculators, and related software and peripheral equipment. Microsoft Office software including Excel and Word. Ability to: Effectively communicate and establish relationships with the public, staff, and work contacts. Use good judgment in assessing a situation and responding appropriately. Act and communicate in a professional manner. Multi-task with a large number of assignments and a variety of situations Effectively perform the responsibilities of the specialty field and the position. Exercise courtesy and tact in dealing with the public and public officials and maintain confidentiality. Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions. Analyze information, and interpret and apply technical, legal, and departmental information encountered in the performance of responsibilities. Develop appropriate, effective, and efficient methods of completing assignments through others. Follow complex oral and written instructions. Supervise, work with, and communicate effectively with subordinates. Type accurately and at a speed necessary to fulfill job responsibilities. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Understand complex valuation and taxation structure. Occasionally travel for meetings and/or conferences. Perform the essential functions of the job specifications with or without a reasonable accommodation.
Job Summary The Mohave County Office of Procurement is currently recruiting for an Office Specialist in Kingman, AZ. Depending on qualifications, may underfill position. This posting may be used to fill current and future vacancies: Office Assistant Range 6, Step 1-12: $14.56-$20.16 Office Assistant Senior Range 8, Step 1-12: $16.05-$22.23 This is one classification in a progressive series of Office Administration positions which performs complex advanced level office support and clerical work of a technical and highly responsible nature and may direct other clerical and office positions. This advanced level position requires a thorough knowledge of the entire process of which it is a part, and the general procedures of other offices and agencies whose work affects the position. These specialized, technical positions are given the general objective of each project and are then responsible for developing procedures and making assignments to accomplish these objectives. Positions require analysis , initiative and judgment to apply practices, regulations and policies to a variety of difficult and varied work situations and to resolve, or recommend solutions, to work problems REPORTS TO Work is performed under the direction or general supervision, depending upon assignment, of a higher level of authority. SUPERVISION EXERCISED As assigned, may exercise technical, functional or direct supervision of subordinates. Essential Job Functions Maintains, with relative independence in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of assigned area. Meets the public and receives phone calls. Responds to questions concerning department procedures or directs query to an individual or department as appropriate while providing excellent customer service. As assigned, may review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. As assigned, may delegate work assignments, train, monitor, schedule, oversee or directly supervise and review the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions. May complete employee evaluations. Assists wherever needed to perform duties of department and in giving help in complex situations. Helps public with difficult, complex problems. Assist at the front counter and will cross-train with other positions within the department for backup as assigned. As needed, composes correspondence and other documents to respond to inquiries and to obtain, update or provide information. Create, review, and maintain various reports through the use of databases, spreadsheets and various software programs for various County, State, Federal and Accrediting purposes. Researches public and internal records for proper information. Keeps time and leave records of division or department. Establishes, coordinates and maintains filing systems and indexing and cross-referencing systems for assigned department. Follows and adheres to State of Arizona records retention, transfer and destruction schedules. Audits incoming and outgoing data for accuracy, completeness and quality. Resolves errors and omissions. Compiles and computes data from files and other sources in preparing reports. Maintains inventory of materials, equipment, and purchasing records and reports. Gathers and prepares materials for special reports, forms, policy formulation and summaries at the request of superiors as assigned. Performs research for assigned area. Checks frequently against a variety of records in order to secure complete and accurate information. Operates common office machines to include computer keyboards and related peripheral equipment. Maintains a high level of confidentiality. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Procurement Department as a Procurement Technician: Assists Contracting Division by processing requisitions and purchase order change orders. Witnesses and documents formal bid openings. Assists with contract amendment and renewal tracking. Provides administrative support to Central Services and Contracting Divisions of Procurement. Prepares meeting documents in support of solicitations, contracts, evaluations, and reporting as directed by Procurement staff. Assists public with inquiries, public record requests, and serves as the front desk receptionist. Assists vendors with vendor registration and maintains phone, mail, contact with vendors and their representatives. Establishes administrative work procedures and priorities. Coordinates monitors and processes routine personnel or financial transactions to include payroll-related recordkeeping and invoices, checks, vouchers or other records. Maintains and establishes fiscal records in accordance with established procedures. Facilitates customer feedback through multiple response mechanisms. Assists department administration with budget creation, management, and tracking of actual expenses. Assists Central Services Division with county-wide telecommunication and mail distribution support to include switchboard operation, cell phone plan management, technical support coordination, postage tracking, and internal cost allocations. Performs general clerical tasks, which may include answering telephone calls, entering data into the computer, making copies, sending/receiving faxes, filing documents, or preparing outgoing mail/packages, or receiving incoming mail. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma /GED (General Education Degree). Four (4) years minimum progressively responsible advanced administrative and clerical office support with which: Two (2) of the Four (4) years performing specialized support in the assigned department/division or comparable Mohave County Department. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Procedures, terminology, equipment, accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling, punctuation and arithmetic. Modern office practices, procedures and equipment. Filing, index and information systems. Organization of the department. Applicable rules, laws, regulations and practices. Courtesy and tact in dealing with the public and public officials. Computing literacy to include use of electronic spreadsheet and word processing applications. Mohave County Personnel Policies and Procedures, and Department Regulations. Skill in: Efficiently operating and utilizing modern office machines as necessary to include computers, copiers, fax transmittal machines, calculators, and related software and peripheral equipment. Microsoft Office software including Excel and Word. Ability to: Effectively communicate and establish relationships with the public, staff, and work contacts. Use good judgment in assessing a situation and responding appropriately. Act and communicate in a professional manner. Multi-task with a large number of assignments and a variety of situations Effectively perform the responsibilities of the specialty field and the position. Exercise courtesy and tact in dealing with the public and public officials and maintain confidentiality. Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions. Analyze information, and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities. Develop appropriate, effective and efficient methods of completing assignments through others. Follow complex oral and written instructions. Supervise, work with and communicate effectively with subordinates. Type accurately and at a speed necessary to fulfill job responsibilities. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Understand complex valuation and taxation structure. Occasionally travel for meetings and/or conferences. Perform the essential functions of the job specifications with or without a reasonable accommodation.
May 03, 2024
Full Time
Job Summary The Mohave County Office of Procurement is currently recruiting for an Office Specialist in Kingman, AZ. Depending on qualifications, may underfill position. This posting may be used to fill current and future vacancies: Office Assistant Range 6, Step 1-12: $14.56-$20.16 Office Assistant Senior Range 8, Step 1-12: $16.05-$22.23 This is one classification in a progressive series of Office Administration positions which performs complex advanced level office support and clerical work of a technical and highly responsible nature and may direct other clerical and office positions. This advanced level position requires a thorough knowledge of the entire process of which it is a part, and the general procedures of other offices and agencies whose work affects the position. These specialized, technical positions are given the general objective of each project and are then responsible for developing procedures and making assignments to accomplish these objectives. Positions require analysis , initiative and judgment to apply practices, regulations and policies to a variety of difficult and varied work situations and to resolve, or recommend solutions, to work problems REPORTS TO Work is performed under the direction or general supervision, depending upon assignment, of a higher level of authority. SUPERVISION EXERCISED As assigned, may exercise technical, functional or direct supervision of subordinates. Essential Job Functions Maintains, with relative independence in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of assigned area. Meets the public and receives phone calls. Responds to questions concerning department procedures or directs query to an individual or department as appropriate while providing excellent customer service. As assigned, may review work of other staff for conformance to regulations. Understands and interprets procedures and practices related to various departmental and assigned programs. As assigned, may delegate work assignments, train, monitor, schedule, oversee or directly supervise and review the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions. May complete employee evaluations. Assists wherever needed to perform duties of department and in giving help in complex situations. Helps public with difficult, complex problems. Assist at the front counter and will cross-train with other positions within the department for backup as assigned. As needed, composes correspondence and other documents to respond to inquiries and to obtain, update or provide information. Create, review, and maintain various reports through the use of databases, spreadsheets and various software programs for various County, State, Federal and Accrediting purposes. Researches public and internal records for proper information. Keeps time and leave records of division or department. Establishes, coordinates and maintains filing systems and indexing and cross-referencing systems for assigned department. Follows and adheres to State of Arizona records retention, transfer and destruction schedules. Audits incoming and outgoing data for accuracy, completeness and quality. Resolves errors and omissions. Compiles and computes data from files and other sources in preparing reports. Maintains inventory of materials, equipment, and purchasing records and reports. Gathers and prepares materials for special reports, forms, policy formulation and summaries at the request of superiors as assigned. Performs research for assigned area. Checks frequently against a variety of records in order to secure complete and accurate information. Operates common office machines to include computer keyboards and related peripheral equipment. Maintains a high level of confidentiality. Present and conduct themselves in a professional manner at all times. Communicate in a courteous and helpful manner as well as clear and concise manner at all times. Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate. As assigned to Procurement Department as a Procurement Technician: Assists Contracting Division by processing requisitions and purchase order change orders. Witnesses and documents formal bid openings. Assists with contract amendment and renewal tracking. Provides administrative support to Central Services and Contracting Divisions of Procurement. Prepares meeting documents in support of solicitations, contracts, evaluations, and reporting as directed by Procurement staff. Assists public with inquiries, public record requests, and serves as the front desk receptionist. Assists vendors with vendor registration and maintains phone, mail, contact with vendors and their representatives. Establishes administrative work procedures and priorities. Coordinates monitors and processes routine personnel or financial transactions to include payroll-related recordkeeping and invoices, checks, vouchers or other records. Maintains and establishes fiscal records in accordance with established procedures. Facilitates customer feedback through multiple response mechanisms. Assists department administration with budget creation, management, and tracking of actual expenses. Assists Central Services Division with county-wide telecommunication and mail distribution support to include switchboard operation, cell phone plan management, technical support coordination, postage tracking, and internal cost allocations. Performs general clerical tasks, which may include answering telephone calls, entering data into the computer, making copies, sending/receiving faxes, filing documents, or preparing outgoing mail/packages, or receiving incoming mail. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School diploma /GED (General Education Degree). Four (4) years minimum progressively responsible advanced administrative and clerical office support with which: Two (2) of the Four (4) years performing specialized support in the assigned department/division or comparable Mohave County Department. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Procedures, terminology, equipment, accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling, punctuation and arithmetic. Modern office practices, procedures and equipment. Filing, index and information systems. Organization of the department. Applicable rules, laws, regulations and practices. Courtesy and tact in dealing with the public and public officials. Computing literacy to include use of electronic spreadsheet and word processing applications. Mohave County Personnel Policies and Procedures, and Department Regulations. Skill in: Efficiently operating and utilizing modern office machines as necessary to include computers, copiers, fax transmittal machines, calculators, and related software and peripheral equipment. Microsoft Office software including Excel and Word. Ability to: Effectively communicate and establish relationships with the public, staff, and work contacts. Use good judgment in assessing a situation and responding appropriately. Act and communicate in a professional manner. Multi-task with a large number of assignments and a variety of situations Effectively perform the responsibilities of the specialty field and the position. Exercise courtesy and tact in dealing with the public and public officials and maintain confidentiality. Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions. Analyze information, and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities. Develop appropriate, effective and efficient methods of completing assignments through others. Follow complex oral and written instructions. Supervise, work with and communicate effectively with subordinates. Type accurately and at a speed necessary to fulfill job responsibilities. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Understand complex valuation and taxation structure. Occasionally travel for meetings and/or conferences. Perform the essential functions of the job specifications with or without a reasonable accommodation.
Job Summary The Mohave County Sheriff's Office is currently creating a applicant pool for current and future vacancies in the Adult Detention Facility. * Must be able to work rotating shifts, holidays and weekends *This position is subject to a polygraph This is an intermediate level class for specialized office support and clerical work. Incumbents have previous experience in performing specialized office tasks of the assigned department/area and need only a short introduction to the specific procedures, forms, and processes of the assigned position. Positions in a work specialty may perform many, or all, of the office functions listed under Option A - General in the accomplishment of assignments. While specific options are listed below, Office Assistant positions may occur in a variety of work areas and recruitment requiring specialized knowledge of those work areas should be made. REPORTS TO Higher level of authority. SUPERVISION EXERCISED As assigned, may exercise technical, functional or direct supervision of new or less experienced Office Clerks, Office Assistants or other assigned personnel. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent. Essential Job Functions An employee in this class series will receive a work assignment to Option J - Detention Assistant. Although an employee is assigned to this work specialty area, the employee may perform many, or all, of the office functions listed in Option A - General in the accomplishment of assignments. Due to the nature of the work assignment, the following examples of work may not be listed in order of importance/priority. OPTION J: DETENTION ASSISTANT : Books and releases inmates, verifying documents for completeness and accuracy. Through the support of Detention Officers and supervisory personnel, opens and closes security doors controlling inmate movement and activities within the facility. Maintains surveillance and keeps chronological logs to record facility and inmate activity. Observes and monitors activities of inmates in cells, day rooms, yards and other areas of the detention facility. Receives checks and enters cash flow to inmate records and enters data into computer system, insuring accuracy of data entry and accounting of funds. Enters data into computer for compilation of current facility roster, population and other related activities. Utilizes computer terminals to input and extract data from computer during on-line operations. Operates common office machines to include computer keyboards and related peripheral equipment. Maintains and establishes associated files to include entering information and documents into filing and data systems, insuring completeness and accuracy. Operates communications equipment, including two-way radios and answering/directing telephone calls. Prepares and complete reports and logs, accurately and timely. Performs special assignments as requested. Performs related work as required. OPTION A: GENERAL : Maintains, with relative independence, a significant phase or segment of a clerical process or office activity. As required, may assign, review, and check work of other clerical workers for conformance to regulations, policies, and procedures governing assigned operations. Understands and interprets pertinent federal, state and other regulations, procedures and practices related to various departmental and assigned programs. Informs other clerical staff of new or revised policies and procedures. Reviews work for proper coding, classification, mathematical accuracy, and compliance with procedures. Assists an office superior by performing routine administrative details. May assist in training new clerical employees, temporaries and volunteers. Meets the public and receives phone calls. Responds to questions concerning department procedures or directs query to an individual or department as appropriate. Contacts vendors to obtain price and purchases various supplies and materials. Maintains and establishes associated files to include entering information and documents into filing and data systems insuring completeness and accuracy. Processes county payrolls, routine personnel transactions, invoices, checks, vouchers or other records. Types forms, letters, reports and file cards from draft, recording device or rough copy. Develops documents as required. Conducts and composes routine correspondence. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. Processes and maintains various legal, tax and license records, documents, and reports. Maintains fiscal records in accordance with established procedures. Allocates items to a variety of accounts according to prescribed classifications. Prepares standardized reports and statements. Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. Meets established deadlines and informs concerned parties of deadlines and appointments. Issues permits and licenses after obtaining and checking information. Verifies bills and invoices. Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. Processes purchase orders and related documentation and other office-related transactions for payment or further processing. Operates common office machines to include computer keyboards and related peripheral equipment. Uses computer terminals to input data and to obtain data from the computer during on-line operations. Performs special assignments as requested. Performs related work as required. SECONDARY JOB FUNCTIONS Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED Two years progressively responsible office support work. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license to drive on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: The procedures, terminology and accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling, and arithmetic. Standard office practices, procedures and equipment. Filing and information systems. Computing literacy to include use of electronic spreadsheet and word processing applications. Department policies, rules and procedures Mohave County Personnel Policies and Procedures, and Department Regulations. Skill in: Efficiently operating and utilizing modern office machines as necessary to include typewriters, fax transmittal machines, calculators, and the use of computer keyboards and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Maintain and establish filing systems. Use good judgment to solve work problems through established guidelines. Interpret technical and departmental information encountered in the performance of responsibilities. Exercise courtesy and tact in dealing with the public and public officials and maintain confidentiality. Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Work and communicate effectively with all people contacted in the work. Understand and carry out moderately complex written and oral instructions. Type accurately and at a speed necessary to fulfill job responsibilities. Work rotating shifts Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Perform the essential functions of the job specifications with or without a reasonable accommodation.
Apr 22, 2024
Full Time
Job Summary The Mohave County Sheriff's Office is currently creating a applicant pool for current and future vacancies in the Adult Detention Facility. * Must be able to work rotating shifts, holidays and weekends *This position is subject to a polygraph This is an intermediate level class for specialized office support and clerical work. Incumbents have previous experience in performing specialized office tasks of the assigned department/area and need only a short introduction to the specific procedures, forms, and processes of the assigned position. Positions in a work specialty may perform many, or all, of the office functions listed under Option A - General in the accomplishment of assignments. While specific options are listed below, Office Assistant positions may occur in a variety of work areas and recruitment requiring specialized knowledge of those work areas should be made. REPORTS TO Higher level of authority. SUPERVISION EXERCISED As assigned, may exercise technical, functional or direct supervision of new or less experienced Office Clerks, Office Assistants or other assigned personnel. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent. Essential Job Functions An employee in this class series will receive a work assignment to Option J - Detention Assistant. Although an employee is assigned to this work specialty area, the employee may perform many, or all, of the office functions listed in Option A - General in the accomplishment of assignments. Due to the nature of the work assignment, the following examples of work may not be listed in order of importance/priority. OPTION J: DETENTION ASSISTANT : Books and releases inmates, verifying documents for completeness and accuracy. Through the support of Detention Officers and supervisory personnel, opens and closes security doors controlling inmate movement and activities within the facility. Maintains surveillance and keeps chronological logs to record facility and inmate activity. Observes and monitors activities of inmates in cells, day rooms, yards and other areas of the detention facility. Receives checks and enters cash flow to inmate records and enters data into computer system, insuring accuracy of data entry and accounting of funds. Enters data into computer for compilation of current facility roster, population and other related activities. Utilizes computer terminals to input and extract data from computer during on-line operations. Operates common office machines to include computer keyboards and related peripheral equipment. Maintains and establishes associated files to include entering information and documents into filing and data systems, insuring completeness and accuracy. Operates communications equipment, including two-way radios and answering/directing telephone calls. Prepares and complete reports and logs, accurately and timely. Performs special assignments as requested. Performs related work as required. OPTION A: GENERAL : Maintains, with relative independence, a significant phase or segment of a clerical process or office activity. As required, may assign, review, and check work of other clerical workers for conformance to regulations, policies, and procedures governing assigned operations. Understands and interprets pertinent federal, state and other regulations, procedures and practices related to various departmental and assigned programs. Informs other clerical staff of new or revised policies and procedures. Reviews work for proper coding, classification, mathematical accuracy, and compliance with procedures. Assists an office superior by performing routine administrative details. May assist in training new clerical employees, temporaries and volunteers. Meets the public and receives phone calls. Responds to questions concerning department procedures or directs query to an individual or department as appropriate. Contacts vendors to obtain price and purchases various supplies and materials. Maintains and establishes associated files to include entering information and documents into filing and data systems insuring completeness and accuracy. Processes county payrolls, routine personnel transactions, invoices, checks, vouchers or other records. Types forms, letters, reports and file cards from draft, recording device or rough copy. Develops documents as required. Conducts and composes routine correspondence. Prepares follow-up correspondence or calls to obtain additional information or to respond to inquiries. Processes and maintains various legal, tax and license records, documents, and reports. Maintains fiscal records in accordance with established procedures. Allocates items to a variety of accounts according to prescribed classifications. Prepares standardized reports and statements. Collects, compiles and submits data for use in statistical reports, internal operating studies or policy formulation. Meets established deadlines and informs concerned parties of deadlines and appointments. Issues permits and licenses after obtaining and checking information. Verifies bills and invoices. Maintains an inventory of materials on-hand and notifies the supervisor when supplies are needed. May order supplies as required. Processes purchase orders and related documentation and other office-related transactions for payment or further processing. Operates common office machines to include computer keyboards and related peripheral equipment. Uses computer terminals to input data and to obtain data from the computer during on-line operations. Performs special assignments as requested. Performs related work as required. SECONDARY JOB FUNCTIONS Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED Two years progressively responsible office support work. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license to drive on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: The procedures, terminology and accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned. English grammar, spelling, and arithmetic. Standard office practices, procedures and equipment. Filing and information systems. Computing literacy to include use of electronic spreadsheet and word processing applications. Department policies, rules and procedures Mohave County Personnel Policies and Procedures, and Department Regulations. Skill in: Efficiently operating and utilizing modern office machines as necessary to include typewriters, fax transmittal machines, calculators, and the use of computer keyboards and related software and peripheral equipment. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Maintain and establish filing systems. Use good judgment to solve work problems through established guidelines. Interpret technical and departmental information encountered in the performance of responsibilities. Exercise courtesy and tact in dealing with the public and public officials and maintain confidentiality. Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office. Work and communicate effectively with all people contacted in the work. Understand and carry out moderately complex written and oral instructions. Type accurately and at a speed necessary to fulfill job responsibilities. Work rotating shifts Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Perform the essential functions of the job specifications with or without a reasonable accommodation.
State of Missouri
Clayton, Missouri, United States
Senior Program Specialist A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community. We are recruiting to fill a Senior Program Specialist position within the Missouri State Court System, which utilizes an electronic filing system. The Senior Program Specialist position is a highly responsible professional position that serves as a special assistant to the appointing authority. This position performs a variety of duties to assist with the management of the court and to facilitate timely and accurate processing of cases through the court system. This position assists the appointing authority with such tasks as preparation of the annual budget, court organization and special projects for the court. The work of an employee in this position requires a high degree of attention to detail, the ability to manage multiple tasks simultaneously, and the ability to complete work within scheduled deadlines. General Duties: Perform professional work under the management of the Circuit Clerk. Responsibilities include the coordination of resources from all departments having a presence in the expanded Resource Center; review and maintain signage, forms and resources for the Resource Center. monitor the self-represented dedicated filing email address, to include date stamping and distributing pleadings to the various departments; gathering resources and best practices from other court jurisdictions. Responsible for handling all requests received through the St. Louis County Public Records Request system. Perform administrative work under the direction of the Legal Administrative Assistant. Duties and responsibilities include the following: forms management - including creating, editing, ordering and stocking court forms; conduct capital asset inventory; secure bids for budget purchases; assist management staff with special projects and tasks, specifically related to case processing backlogs and record retention/destruction project; provide information to and assist judges, attorneys, managers and the general public; and other duties as assigned. Other key responsibilities include: (The following duties are representative of this position, not comprehensive.) Independently manages a specialized program or project where the complexity is reflected by limited direction and scope. Identifies areas that need improvement in regard to efficiency, economy, and effectiveness. Motivates and develops members of the team in order to encourage cooperation and foster commitment. Reviews the organization of the court and makes recommendations regarding the transfer of court resources so they may be better utilized to provide better work flow and a more efficient court operation. Reviews the court’s automation needs and coordinates with information technology professionals with the county and the Office of State Courts Administrator regarding the installation of new and upgraded court automation systems and maintenance of current systems. Prepares various statistical and financial reports as required and conducts a variety of special projects. Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.) Advanced knowledge of court procedures and policies, legal documents, laws and legal terminology pertaining to the court. Advanced knowledge of the organization, operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to spend majority of time on highly complex independent work based on programs and projects that do not receive a high level of direction or supervision. Ability to identify and analyze problems in order to effectively recommend solutions. Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Bachelor’s Degree in a related field and three years of varied administrative experience performing duties related to public administration We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
May 04, 2024
Full Time
Senior Program Specialist A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community. We are recruiting to fill a Senior Program Specialist position within the Missouri State Court System, which utilizes an electronic filing system. The Senior Program Specialist position is a highly responsible professional position that serves as a special assistant to the appointing authority. This position performs a variety of duties to assist with the management of the court and to facilitate timely and accurate processing of cases through the court system. This position assists the appointing authority with such tasks as preparation of the annual budget, court organization and special projects for the court. The work of an employee in this position requires a high degree of attention to detail, the ability to manage multiple tasks simultaneously, and the ability to complete work within scheduled deadlines. General Duties: Perform professional work under the management of the Circuit Clerk. Responsibilities include the coordination of resources from all departments having a presence in the expanded Resource Center; review and maintain signage, forms and resources for the Resource Center. monitor the self-represented dedicated filing email address, to include date stamping and distributing pleadings to the various departments; gathering resources and best practices from other court jurisdictions. Responsible for handling all requests received through the St. Louis County Public Records Request system. Perform administrative work under the direction of the Legal Administrative Assistant. Duties and responsibilities include the following: forms management - including creating, editing, ordering and stocking court forms; conduct capital asset inventory; secure bids for budget purchases; assist management staff with special projects and tasks, specifically related to case processing backlogs and record retention/destruction project; provide information to and assist judges, attorneys, managers and the general public; and other duties as assigned. Other key responsibilities include: (The following duties are representative of this position, not comprehensive.) Independently manages a specialized program or project where the complexity is reflected by limited direction and scope. Identifies areas that need improvement in regard to efficiency, economy, and effectiveness. Motivates and develops members of the team in order to encourage cooperation and foster commitment. Reviews the organization of the court and makes recommendations regarding the transfer of court resources so they may be better utilized to provide better work flow and a more efficient court operation. Reviews the court’s automation needs and coordinates with information technology professionals with the county and the Office of State Courts Administrator regarding the installation of new and upgraded court automation systems and maintenance of current systems. Prepares various statistical and financial reports as required and conducts a variety of special projects. Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.) Advanced knowledge of court procedures and policies, legal documents, laws and legal terminology pertaining to the court. Advanced knowledge of the organization, operations, functions and scope of authority of the court. Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress. Ability to spend majority of time on highly complex independent work based on programs and projects that do not receive a high level of direction or supervision. Ability to identify and analyze problems in order to effectively recommend solutions. Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma or GED has been obtained): Bachelor’s Degree in a related field and three years of varied administrative experience performing duties related to public administration We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.
City of LIvermore
Livermore, California, United States
Description The City of Livermore is currently accepting applications for a Legal Assistant in the City Attorney's Office. For complete job information, please refer to the job announcement. This position will remain open until filled. The first application review is March 8, 2024. Interested applicants are encouraged to apply now! DEFINITION Under general supervision, provides specialized paraprofessional and technical support to the legal and risk management divisions of the City Attorney's Office; and performs other duties as assigned. DISTINGUISHING CHARACTERISTICS This paraprofessional classification with specialized legal support responsibility in the City Attorney’s Office requires specialized knowledge of legal policies, procedures, and functions. All responsibilities and duties must be performed in a confidential and tactful manner.This job classification is designated “Confidential” and may have access to information related to the administration of employee-employer relations. SUPERVISION RECEIVED General supervision is provided by the Law Office Supervisor. Direction on projects/assignments may be provided by professional staff members in the City Attorney’s Office. SUPERVISION EXERCISED May provide assignments and direction to temporary employees, volunteers, and consultants. Examples of Important and Essential Functions Legal/Litigation Support Functions Performs a wide variety of complex and confidential legal support tasks and other duties for attorneys and the Risk Management division in the City Attorney’s Office, including drafting of general pleadings, discovery, memoranda, correspondence, reports, contracts, and other legal documents; prepares basic and complex court documents requiring knowledge of legal procedures, format, and terminology, in accordance with federal, state, and local rules; files legal papers with the proper court; performs legal research under the supervision of an attorney; identifies and verifies legal citations; organizes documents and files in preparation for hearings and trials; provides assistance with locating references in the law library; maintains law library; processes liability and workers compensation claims and litigation against the City; and provides information on claims and litigation to the Risk Manager, attorneys, department staff, third-party administrators, and outside attorneys. Administrative Functions Establishes and maintains accurate, up-to-date files; reviews and processes City contracts; responds to both internal and external inquiries; prepares and submits reports, such as required state and federal reports; provides information related to the work of the office to the public, law firms, courts, and various city, county, state, and other public and private agencies and entities; uses personal computer to perform word processing, spreadsheet and specialized functions with a high level of proficiency in computer software programs, including Microsoft Office; compiles statistical data and spreadsheet reports; builds and maintains positive working relationships with co-workers, other City employees, and the general public; monitors monthly expenditures and maintains specific financial records; assists in the development and monitoring of office budget; and may complete projects in support of employee relations activities; receives and processes mail; schedules meetings; and other duties as assigned. Job Related and Essential Qualifications Demonstrated Knowledge of : Basic legal concepts, principles, terminology and procedures, legal research capabilities, legal documents, court rules, forms and procedures required in a law office; processes, procedures, and the format for legal documents; pertinent local, state, and federal laws, ordinances, rules, and regulations including the Ralph M. Brown Act; principles and practices of records management systems; basic accounting principles and practices; functions of notary public; modern office practices and procedures; personal computer operating systems and software applications; proper English usage; spelling, grammar and punctuation and demonstrated proficiency; operation and applications of modern office equipment; and alphabetical, numerical and chronological filing. Demonstrated Skill to : Work under the pressure of deadlines; maintain confidentiality; perform technical administrative support work involving independent judgment and interpretation of policies and procedures; use critical thinking skills to write logically and fluently; read, write, comprehend, and interpret complex business, medical, and legal documents; collect, compile, and present a variety of data; communicate effectively both orally and in writing; effectively prioritize work assignments and multi-task to ensure assignments are completed in a timely manner; transcribe from electronic dictating equipment; accurately proofread a variety of documents, including contracts and memoranda to identify and correct grammatical and contextual errors; follow and implement instruction; use critical thinking skills toward achieving a goal when step-by-step instructions are not provided; communicate effectively, verbally and in writing;; understand and follow oral and written instructions; utilize personal computers and computer software to perform word processing, spreadsheet, and specialized functions; meet the City’s keyboarding standard (45 net wpm); respond to internal and external customers in a professional, creative, and cooperative manner; establish and maintain effective working relationships with those contacted in the course of work; and exemplify an enthusiastic, resourceful, and effective customer service attitude. Ability to : Effectively apply the required knowledge and skills in the daily performance of assigned duties; develop solutions, within established guidelines, using initiative, tact, and good judgment; remain flexible and adapt to changing conditions; and read, comprehend, and interpret City and departmental policies, procedures, laws, ordinances, and regulations. Experience, Education, and Training Guidelines: Any combination of experience, education and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be: Experience : One year of increasingly responsible legal support experience, involving preparing and filing documents with the court. Education : Equivalent to graduation from high school, supplemented by business or legal courses. License : May require the possession of a valid California driver's license and a satisfactory driving record as determined by the City. Certification : Paralegal certificate from an American Bar Association approved program and California Notary Public certification are highly desirable. Other Requirements : Willingness and ability to work scheduled and emergency overtime; attend meetings, workshops and seminars during work and non-work hours as assigned. Special Requirements : Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse over the telephone and in person; operate a computer keyboard, calculator, and other office equipment; bend, stoop, stretch and reach; strength to safely lift and maneuver up to 30 pounds. Retitled to Legal Assistant from Legal Secretary: 3/2004 Additional Information Non-Exempt. CITY OF LIVERMORE BENEFITS SUMMARY Confidential - Unrepresented The benefits listed are provided to employees of the Confidential group. For a more detailed summary of benefits for all employee groups, click here .Any errors or omissions do not constitute either an expressed or implied contract.Updated: 11/2023 MOU TERM N/A SCHEDULED INCREASES 7/5/2021 2.5% 7/4/2022 4% 7/3/2023 3.0% 7/1/2024 2.5% CAFETERIA PLAN (Medical/Dental/Vision) $1,950/month towards medical, dental, vision, additional & supplemental life insurance; unused balance paid in cash to employee BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) $150,000EEcoverage, ER paid $1,000 dependent coverage, ER paid EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings). LONG TERM DISABILITY (LTD) ER paid 60% of base monthly earnings to $6,000/month max. (180 day waiting period) LONG TERM CARE INSURANCE Long Term Care Facility and 100% Home Care to $8,000/month with 90-day elimination period; 6 year duration (optional - EE paid) PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340. Classic PERS Misc Member - 2% at 60 Member Rate = 7% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit New PERS Misc Member - 2% at 62 Member Rate = 7.5%EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben Military Service Credit MEDICARE ( Hired after 3/31/1986) EE paid 1.45% ER paid 1.45% RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account. VACATION ACCRUAL Years of ServiceTotal Accrual Per Year 180.6 hrs 2-5120.12 hrs 6-10135.98 hrs 11-15160.94 hrs 16-19180.18 hrs 20+192.4 hrs Pro-rated for part-time EE. Maximum accrual: 350 hours HOLIDAYS 12 observed holidays SICK LEAVE ACCRUAL 96.2 hrs/year for FT 72.02 hrs/year for ¾-time 48.1 hrs/year for ½-time Unlimited accrual SICK LEAVE USAGE FAMILY SICK LEAVE - Immediate Family Illness:½ Annual Sick Leave Accrual. PARENTAL LEAVE - 4 regularly scheduled workdays for non-birthing parent tobecome a parent byadoption, foster care placement, or birth of a child. BEREAVEMENT LEAVE (non-immediate family) - 3 regularly scheduled workdaysmax to be used for sister-in-law and brother-in-law. BEREAVEMENT LEAVE 3 regularly scheduled workdays max for immediate family. PERSONALLEAVE 16 hrs/yr Pro-rated for part-time EE. PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City rules and regulations. Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act DEFERRED COMPENSATION 457(b) ER contribution of $185 per pay period with minimum contribution of $75 per pay period by employee. 2024 Maximum Normal = $23,000 Age 50+ = $7,500 Catchup Limits = $46,000 Section 125 PLAN (No ER contribution) 2023 Maximums DependentCare*: Up to $5,000/year;*See IRS Pub #503 Unreimbursed Medical: Up to $3,200/year Pre-tax Health Care Premiums FSA's for Dependent Care Unreimbursed Medical Expenses Other options offered by plan administrator SUPERVISORY DIFFERENTIAL PAY Min of 10% above base salary of non-mgmt subordinate, 7.5% above mgmt subordinate ACTING PAY & SPECIAL PROJECTS PAY Acting Pay If work min of 5 consecutive calendar days, paid @ lowest step of higher class with at least a 5% differential. If assignment > 12 months, optional incr. of up to 7% or max of the range, whichever is less. Special Project Pay If work min of 30 calendar days, 5% - 7% differential. If full supervisory, additional % to reflect 2.5% over highest compensated subordinate.If assignment > 12 months, optional increase of up to 7%. BILINGUAL PAY $50/pay period.Must be certified by DH, approved by City Manager, and used on the job. CELL PHONE ALLOWANCE (If authorized) - See Administrative Regulation #36 for details Standard = $40/month Enhanced = $90/month for exempt only OT COMP & COMP TIME OFF OT for > 40 hrs/week @1 ½ x reg pay or Comp Time in lieu of OT for FLSA nonexempt. TUITION REIMBURSEMENT 75% reimbursement fortuition & books For undergraduate studies, $4,000 FY max; $16,000 lifetime maximum For graduate studies, $5,000 FY max; $10,000 lifetime maximum LICENSES & CERTIFICATIONS 100% reimbursement for required licenses, certifications, and professional memberships HEALTH CLUB REIMBURSEMENT $100.00/month max for monthly dues EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member.Unlimited telephonic consultations. FLSA WORK PERIOD 168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight.If an EE is not on this work week schedule, something must be in writing documenting EE's work week. PAY PERIODS 26 pay periods per year Benefits listed are for regular full-time employees. Benefits are prorated for part-time employees. ER = Employer EE = Employee FT = Full-time PT = Part-time Closing Date/Time: Continuous
Mar 07, 2024
Full Time
Description The City of Livermore is currently accepting applications for a Legal Assistant in the City Attorney's Office. For complete job information, please refer to the job announcement. This position will remain open until filled. The first application review is March 8, 2024. Interested applicants are encouraged to apply now! DEFINITION Under general supervision, provides specialized paraprofessional and technical support to the legal and risk management divisions of the City Attorney's Office; and performs other duties as assigned. DISTINGUISHING CHARACTERISTICS This paraprofessional classification with specialized legal support responsibility in the City Attorney’s Office requires specialized knowledge of legal policies, procedures, and functions. All responsibilities and duties must be performed in a confidential and tactful manner.This job classification is designated “Confidential” and may have access to information related to the administration of employee-employer relations. SUPERVISION RECEIVED General supervision is provided by the Law Office Supervisor. Direction on projects/assignments may be provided by professional staff members in the City Attorney’s Office. SUPERVISION EXERCISED May provide assignments and direction to temporary employees, volunteers, and consultants. Examples of Important and Essential Functions Legal/Litigation Support Functions Performs a wide variety of complex and confidential legal support tasks and other duties for attorneys and the Risk Management division in the City Attorney’s Office, including drafting of general pleadings, discovery, memoranda, correspondence, reports, contracts, and other legal documents; prepares basic and complex court documents requiring knowledge of legal procedures, format, and terminology, in accordance with federal, state, and local rules; files legal papers with the proper court; performs legal research under the supervision of an attorney; identifies and verifies legal citations; organizes documents and files in preparation for hearings and trials; provides assistance with locating references in the law library; maintains law library; processes liability and workers compensation claims and litigation against the City; and provides information on claims and litigation to the Risk Manager, attorneys, department staff, third-party administrators, and outside attorneys. Administrative Functions Establishes and maintains accurate, up-to-date files; reviews and processes City contracts; responds to both internal and external inquiries; prepares and submits reports, such as required state and federal reports; provides information related to the work of the office to the public, law firms, courts, and various city, county, state, and other public and private agencies and entities; uses personal computer to perform word processing, spreadsheet and specialized functions with a high level of proficiency in computer software programs, including Microsoft Office; compiles statistical data and spreadsheet reports; builds and maintains positive working relationships with co-workers, other City employees, and the general public; monitors monthly expenditures and maintains specific financial records; assists in the development and monitoring of office budget; and may complete projects in support of employee relations activities; receives and processes mail; schedules meetings; and other duties as assigned. Job Related and Essential Qualifications Demonstrated Knowledge of : Basic legal concepts, principles, terminology and procedures, legal research capabilities, legal documents, court rules, forms and procedures required in a law office; processes, procedures, and the format for legal documents; pertinent local, state, and federal laws, ordinances, rules, and regulations including the Ralph M. Brown Act; principles and practices of records management systems; basic accounting principles and practices; functions of notary public; modern office practices and procedures; personal computer operating systems and software applications; proper English usage; spelling, grammar and punctuation and demonstrated proficiency; operation and applications of modern office equipment; and alphabetical, numerical and chronological filing. Demonstrated Skill to : Work under the pressure of deadlines; maintain confidentiality; perform technical administrative support work involving independent judgment and interpretation of policies and procedures; use critical thinking skills to write logically and fluently; read, write, comprehend, and interpret complex business, medical, and legal documents; collect, compile, and present a variety of data; communicate effectively both orally and in writing; effectively prioritize work assignments and multi-task to ensure assignments are completed in a timely manner; transcribe from electronic dictating equipment; accurately proofread a variety of documents, including contracts and memoranda to identify and correct grammatical and contextual errors; follow and implement instruction; use critical thinking skills toward achieving a goal when step-by-step instructions are not provided; communicate effectively, verbally and in writing;; understand and follow oral and written instructions; utilize personal computers and computer software to perform word processing, spreadsheet, and specialized functions; meet the City’s keyboarding standard (45 net wpm); respond to internal and external customers in a professional, creative, and cooperative manner; establish and maintain effective working relationships with those contacted in the course of work; and exemplify an enthusiastic, resourceful, and effective customer service attitude. Ability to : Effectively apply the required knowledge and skills in the daily performance of assigned duties; develop solutions, within established guidelines, using initiative, tact, and good judgment; remain flexible and adapt to changing conditions; and read, comprehend, and interpret City and departmental policies, procedures, laws, ordinances, and regulations. Experience, Education, and Training Guidelines: Any combination of experience, education and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be: Experience : One year of increasingly responsible legal support experience, involving preparing and filing documents with the court. Education : Equivalent to graduation from high school, supplemented by business or legal courses. License : May require the possession of a valid California driver's license and a satisfactory driving record as determined by the City. Certification : Paralegal certificate from an American Bar Association approved program and California Notary Public certification are highly desirable. Other Requirements : Willingness and ability to work scheduled and emergency overtime; attend meetings, workshops and seminars during work and non-work hours as assigned. Special Requirements : Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse over the telephone and in person; operate a computer keyboard, calculator, and other office equipment; bend, stoop, stretch and reach; strength to safely lift and maneuver up to 30 pounds. Retitled to Legal Assistant from Legal Secretary: 3/2004 Additional Information Non-Exempt. CITY OF LIVERMORE BENEFITS SUMMARY Confidential - Unrepresented The benefits listed are provided to employees of the Confidential group. For a more detailed summary of benefits for all employee groups, click here .Any errors or omissions do not constitute either an expressed or implied contract.Updated: 11/2023 MOU TERM N/A SCHEDULED INCREASES 7/5/2021 2.5% 7/4/2022 4% 7/3/2023 3.0% 7/1/2024 2.5% CAFETERIA PLAN (Medical/Dental/Vision) $1,950/month towards medical, dental, vision, additional & supplemental life insurance; unused balance paid in cash to employee BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) $150,000EEcoverage, ER paid $1,000 dependent coverage, ER paid EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings). LONG TERM DISABILITY (LTD) ER paid 60% of base monthly earnings to $6,000/month max. (180 day waiting period) LONG TERM CARE INSURANCE Long Term Care Facility and 100% Home Care to $8,000/month with 90-day elimination period; 6 year duration (optional - EE paid) PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340. Classic PERS Misc Member - 2% at 60 Member Rate = 7% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit New PERS Misc Member - 2% at 62 Member Rate = 7.5%EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben Military Service Credit MEDICARE ( Hired after 3/31/1986) EE paid 1.45% ER paid 1.45% RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account. VACATION ACCRUAL Years of ServiceTotal Accrual Per Year 180.6 hrs 2-5120.12 hrs 6-10135.98 hrs 11-15160.94 hrs 16-19180.18 hrs 20+192.4 hrs Pro-rated for part-time EE. Maximum accrual: 350 hours HOLIDAYS 12 observed holidays SICK LEAVE ACCRUAL 96.2 hrs/year for FT 72.02 hrs/year for ¾-time 48.1 hrs/year for ½-time Unlimited accrual SICK LEAVE USAGE FAMILY SICK LEAVE - Immediate Family Illness:½ Annual Sick Leave Accrual. PARENTAL LEAVE - 4 regularly scheduled workdays for non-birthing parent tobecome a parent byadoption, foster care placement, or birth of a child. BEREAVEMENT LEAVE (non-immediate family) - 3 regularly scheduled workdaysmax to be used for sister-in-law and brother-in-law. BEREAVEMENT LEAVE 3 regularly scheduled workdays max for immediate family. PERSONALLEAVE 16 hrs/yr Pro-rated for part-time EE. PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City rules and regulations. Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act DEFERRED COMPENSATION 457(b) ER contribution of $185 per pay period with minimum contribution of $75 per pay period by employee. 2024 Maximum Normal = $23,000 Age 50+ = $7,500 Catchup Limits = $46,000 Section 125 PLAN (No ER contribution) 2023 Maximums DependentCare*: Up to $5,000/year;*See IRS Pub #503 Unreimbursed Medical: Up to $3,200/year Pre-tax Health Care Premiums FSA's for Dependent Care Unreimbursed Medical Expenses Other options offered by plan administrator SUPERVISORY DIFFERENTIAL PAY Min of 10% above base salary of non-mgmt subordinate, 7.5% above mgmt subordinate ACTING PAY & SPECIAL PROJECTS PAY Acting Pay If work min of 5 consecutive calendar days, paid @ lowest step of higher class with at least a 5% differential. If assignment > 12 months, optional incr. of up to 7% or max of the range, whichever is less. Special Project Pay If work min of 30 calendar days, 5% - 7% differential. If full supervisory, additional % to reflect 2.5% over highest compensated subordinate.If assignment > 12 months, optional increase of up to 7%. BILINGUAL PAY $50/pay period.Must be certified by DH, approved by City Manager, and used on the job. CELL PHONE ALLOWANCE (If authorized) - See Administrative Regulation #36 for details Standard = $40/month Enhanced = $90/month for exempt only OT COMP & COMP TIME OFF OT for > 40 hrs/week @1 ½ x reg pay or Comp Time in lieu of OT for FLSA nonexempt. TUITION REIMBURSEMENT 75% reimbursement fortuition & books For undergraduate studies, $4,000 FY max; $16,000 lifetime maximum For graduate studies, $5,000 FY max; $10,000 lifetime maximum LICENSES & CERTIFICATIONS 100% reimbursement for required licenses, certifications, and professional memberships HEALTH CLUB REIMBURSEMENT $100.00/month max for monthly dues EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member.Unlimited telephonic consultations. FLSA WORK PERIOD 168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight.If an EE is not on this work week schedule, something must be in writing documenting EE's work week. PAY PERIODS 26 pay periods per year Benefits listed are for regular full-time employees. Benefits are prorated for part-time employees. ER = Employer EE = Employee FT = Full-time PT = Part-time Closing Date/Time: Continuous
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of University Counsel - Civil Rights . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $18,862 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a University Counsel - Civil Rights who will be an attorney in the Office of General Counsel in the headquarters office in Long Beach and will be assigned to work systemwide in the Chancellor’s Office. The incumbent will be assigned to and focused on advising one of several systemwide Civil Rights Directors in Systemwide Human Resources (or an equivalent position), and the correlating campus Title IX and Discrimination, Harassment and Retaliation administrators which the assigned systemwide Civil Rights Director oversees (generally between four and five campuses). The incumbent will also provide legal advice and counsel to the Civil Rights unit of Systemwide Human Resources, as well as to all attorneys in the Office of General Counsel, and other Chancellor’s Office and campus administrators, and will be a subject matter expert in all matters related to applicable Civil Rights laws, regulations, and policies. The incumbent will be permitted to work in-person at the Chancellor's Office or via a California-based remote work location for the duration of 2023; but in-person and remote work protocols are subject to change as circumstances warrant. The incumbent may be required to work in-person on certain dates at management's discretion. The incumbent must reside in California upon starting employment. Responsibilities Under the general direction of the Assistant Vice Chancellor and Chief Counsel - Civil Rights , the University Counsel - Civil Rights will: -Provide legal advice, counsel and support to systemwide Civil Rights Directors who are responsible for overseeing multiple campuses (generally four to five campuses). -Provide legal advice to the appeals officers in the Civil Rights unit of SWHR. -Provide legal advice, counsel, and support to assigned campus Title IX and DHR administrators and the respective systemwide Civil Rights Directors assigned to those campuses. -Develop collaborative and strong working relationships with fellow OGC Civil Rights attorneys, and all OGC attorneys and staff. -Develop collaborative and strong working relationships with administrators in SWHR’s Civil Rights unit, and all campus clients. -Advise hearing officers, investigators, campus Title IX and DHR administrators, and other related administrators involved in responding to, overseeing, administering, investigating, and resolving Civil Rights complaints pursuant to CSU’s Nondiscrimination Policy, and applicable Civil Rights laws, including but not limited to supportive measures, investigation process, and each party’s fair process rights. -Maintain and develop expertise in all subject areas related to gender/sex and other protected status Civil Rights, including nondiscrimination, harassment and retaliation laws, policies, best practices, strategies, resources, initiatives, and compliance. -Provide timely updates to the Executive Vice Chancellor & General Counsel, Associate Vice Chancellor & Deputy General Counsel, and Assistant Vice Chancellor & Chief Counsel - Civil Rights on all significant matters, exercising good judgment as to what level of detail is necessary to be communicated and when. -As a member of the Civil Rights team within OGC, may be responsible for assignments in other related substantive legal areas within that team function. The incumbent will report to the Assistant Vice Chancellor & Chief Counsel - Civil Rights. -Contribute to the mission of the OGC and the CSU, including its commitment to a caring compliance approach to maintain a working and learning environment free of discrimination, harassment, and retaliation. -Serve on CO and systemwide committees and work groups as legal counsel, as assigned. -Statewide travel. -Other duties as assigned, including undertaking some responsibilities outside of principal functions. In collaboration with the SWHR Civil Rights unit, assist SWHR with: -Drafting policies, templates, handbooks, and other materials to facilitate systemwide compliance with antidiscrimination laws and policies and investigation procedures. -Providing in-person and web-based training to CSU Administrators regarding Title IX and other nondiscrimination laws and policies. -Coordinating the CSU’s or an assigned campus’s response to sensitive public records requests involving student and other privacy rights, in the areas of Title IX and other DHR issues. -Coordinating the assignment and evaluation of hearing officers and investigators, and reviewing draft investigation reports for legal sufficiency. -Responding to related internal and external audits; and -Advise campuses in addressing and responding to complaints, inquiries, and investigations received from state and federal agencies, including but not limited to the U.S. Office for Civil Rights, the California Civil Rights Department, the Department of Education (both federal and state), the Department of Justice (both federal and state), and the Equal Employment Opportunity Commission. Qualifications This position requires: -The incumbent must be admitted to and currently licensed in California and be in good standing with the State Bar of California. -Graduation from an ABA accredited law school. -Minimum of five years of full-time related, current legal experience is required (applicable Civil Rights laws). -Superior verbal and written communication skills, including the ability to communicate complex issues and legal concepts to non-lawyers. -Demonstrated working knowledge of, and ability to interpret current federal and state gender/sex antidiscrimination laws (including Title VI and Title VII), regulations, guidelines and best practices, as well as experience with current Title IX compliance and investigations. -Excellent organizational skills. -Demonstrated ability to exercise independent and mature judgment, maintain objectivity and fairness, and safeguard confidential and sensitive information. -Excellent problem-solving and conflict resolution skills. -Demonstrated ability to foster, establish and maintain positive, effective, caring, and collaborative working relationships with diverse constituencies. -Ability to be diplomatic in handling sensitive matters. -Superior skills in collaboration. -Ability to gather, assemble, analyze and evaluate facts, evidence, data and other information in order to draw reasonable and fair conclusions, make sound recommendations, and create clear and concise written materials. -Strong ability to multi-task, handling multiple priorities and changing business conditions. -Demonstrated understanding and support of CSU’s and OGC’s mission, vision and core values. -Computer proficiency, including Microsoft Office (particularly Microsoft Outlook, Word and Excel), and strong reporting and recordkeeping skills, including proficiency with, or a desire to learn, case management software. -Statewide travel is required. Preferred Qualifications -At least ten or more years of current Civil Rights legal experience. -Relevant Civil Rights legal experience working in higher education or a federal or state government entity. Application Period Priority consideration will be given to candidates who apply by May 3 , 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application and upload your resume and a cover letter highlighting your legal experience. In addition, please submit two recent writing samples by email to ogcrecruit@calstate.edu . Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Nov 09 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Remote-eligible
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of University Counsel - Civil Rights . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $18,862 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a University Counsel - Civil Rights who will be an attorney in the Office of General Counsel in the headquarters office in Long Beach and will be assigned to work systemwide in the Chancellor’s Office. The incumbent will be assigned to and focused on advising one of several systemwide Civil Rights Directors in Systemwide Human Resources (or an equivalent position), and the correlating campus Title IX and Discrimination, Harassment and Retaliation administrators which the assigned systemwide Civil Rights Director oversees (generally between four and five campuses). The incumbent will also provide legal advice and counsel to the Civil Rights unit of Systemwide Human Resources, as well as to all attorneys in the Office of General Counsel, and other Chancellor’s Office and campus administrators, and will be a subject matter expert in all matters related to applicable Civil Rights laws, regulations, and policies. The incumbent will be permitted to work in-person at the Chancellor's Office or via a California-based remote work location for the duration of 2023; but in-person and remote work protocols are subject to change as circumstances warrant. The incumbent may be required to work in-person on certain dates at management's discretion. The incumbent must reside in California upon starting employment. Responsibilities Under the general direction of the Assistant Vice Chancellor and Chief Counsel - Civil Rights , the University Counsel - Civil Rights will: -Provide legal advice, counsel and support to systemwide Civil Rights Directors who are responsible for overseeing multiple campuses (generally four to five campuses). -Provide legal advice to the appeals officers in the Civil Rights unit of SWHR. -Provide legal advice, counsel, and support to assigned campus Title IX and DHR administrators and the respective systemwide Civil Rights Directors assigned to those campuses. -Develop collaborative and strong working relationships with fellow OGC Civil Rights attorneys, and all OGC attorneys and staff. -Develop collaborative and strong working relationships with administrators in SWHR’s Civil Rights unit, and all campus clients. -Advise hearing officers, investigators, campus Title IX and DHR administrators, and other related administrators involved in responding to, overseeing, administering, investigating, and resolving Civil Rights complaints pursuant to CSU’s Nondiscrimination Policy, and applicable Civil Rights laws, including but not limited to supportive measures, investigation process, and each party’s fair process rights. -Maintain and develop expertise in all subject areas related to gender/sex and other protected status Civil Rights, including nondiscrimination, harassment and retaliation laws, policies, best practices, strategies, resources, initiatives, and compliance. -Provide timely updates to the Executive Vice Chancellor & General Counsel, Associate Vice Chancellor & Deputy General Counsel, and Assistant Vice Chancellor & Chief Counsel - Civil Rights on all significant matters, exercising good judgment as to what level of detail is necessary to be communicated and when. -As a member of the Civil Rights team within OGC, may be responsible for assignments in other related substantive legal areas within that team function. The incumbent will report to the Assistant Vice Chancellor & Chief Counsel - Civil Rights. -Contribute to the mission of the OGC and the CSU, including its commitment to a caring compliance approach to maintain a working and learning environment free of discrimination, harassment, and retaliation. -Serve on CO and systemwide committees and work groups as legal counsel, as assigned. -Statewide travel. -Other duties as assigned, including undertaking some responsibilities outside of principal functions. In collaboration with the SWHR Civil Rights unit, assist SWHR with: -Drafting policies, templates, handbooks, and other materials to facilitate systemwide compliance with antidiscrimination laws and policies and investigation procedures. -Providing in-person and web-based training to CSU Administrators regarding Title IX and other nondiscrimination laws and policies. -Coordinating the CSU’s or an assigned campus’s response to sensitive public records requests involving student and other privacy rights, in the areas of Title IX and other DHR issues. -Coordinating the assignment and evaluation of hearing officers and investigators, and reviewing draft investigation reports for legal sufficiency. -Responding to related internal and external audits; and -Advise campuses in addressing and responding to complaints, inquiries, and investigations received from state and federal agencies, including but not limited to the U.S. Office for Civil Rights, the California Civil Rights Department, the Department of Education (both federal and state), the Department of Justice (both federal and state), and the Equal Employment Opportunity Commission. Qualifications This position requires: -The incumbent must be admitted to and currently licensed in California and be in good standing with the State Bar of California. -Graduation from an ABA accredited law school. -Minimum of five years of full-time related, current legal experience is required (applicable Civil Rights laws). -Superior verbal and written communication skills, including the ability to communicate complex issues and legal concepts to non-lawyers. -Demonstrated working knowledge of, and ability to interpret current federal and state gender/sex antidiscrimination laws (including Title VI and Title VII), regulations, guidelines and best practices, as well as experience with current Title IX compliance and investigations. -Excellent organizational skills. -Demonstrated ability to exercise independent and mature judgment, maintain objectivity and fairness, and safeguard confidential and sensitive information. -Excellent problem-solving and conflict resolution skills. -Demonstrated ability to foster, establish and maintain positive, effective, caring, and collaborative working relationships with diverse constituencies. -Ability to be diplomatic in handling sensitive matters. -Superior skills in collaboration. -Ability to gather, assemble, analyze and evaluate facts, evidence, data and other information in order to draw reasonable and fair conclusions, make sound recommendations, and create clear and concise written materials. -Strong ability to multi-task, handling multiple priorities and changing business conditions. -Demonstrated understanding and support of CSU’s and OGC’s mission, vision and core values. -Computer proficiency, including Microsoft Office (particularly Microsoft Outlook, Word and Excel), and strong reporting and recordkeeping skills, including proficiency with, or a desire to learn, case management software. -Statewide travel is required. Preferred Qualifications -At least ten or more years of current Civil Rights legal experience. -Relevant Civil Rights legal experience working in higher education or a federal or state government entity. Application Period Priority consideration will be given to candidates who apply by May 3 , 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application and upload your resume and a cover letter highlighting your legal experience. In addition, please submit two recent writing samples by email to ogcrecruit@calstate.edu . Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Nov 09 2023 Pacific Standard Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legal Secretary . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $7,909 per month, commensurate with qualifications and experience. The salary range for this classification is $3,661 to $7,977 per month. Classification Legal Secretary Position Information The California State University, Office of the Chancellor, is seeking a Legal Secretary to work with four or more attorneys, and/or paralegals on the Civil Rights team, and the Assistant Vice Chancellor and Chief of Staff in the Office of General Counsel to provide a full range of support and administrative services. The incumbent will be permitted to work in-person at the Chancellor's Office or via a California-based remote work location, however in-person and remote work protocols are subject to change as circumstances warrant. The incumbent may be required to work in-person on certain dates at management's discretion. The incumbent must reside in California upon starting employment. Responsibilities Under the general direction of the Assistant Vice Chancellor and Chief of Staff, Office of General Counsel , the Legal Secretary will perform duties as outlined below: Each legal secretary has responsibility for an office administrative specialty function - e.g., budget maintenance, technology issues, processing Title 5 changes, library management, legislation and contracts. -Preparing legal pleadings, subpoenas, and legal briefs in compliance with Federal, State and local court rules, including but not limited to court calendaring and e-filing/e-service. -Interacting statewide with court clerks, deposition and attorney services. -Preparing and processing all forms of communication within and outside of the California State University. -Opening and maintaining office files, both hard copy and electronic. -Maintaining calendars, making travel arrangements, preparing travel request and reimbursement, and other CSU administrative forms. -Answering telephones, and performing other office-related duties, including but not limited to filing, copying, scanning, indexing, and various other organizational tasks. -Monitoring, replenishing and ordering office supplies. -Maintaining internal office lists. -Troubleshooting basic computer issues, telephone issues, and basic office repairs. -Processing invoices, and membership dues, and running building-wide errands. The Legal Secretary is assigned to support designated attorneys, paralegals and the Assistant Vice Chancellor and Chief of Staff, and reports to the Assistant Vice Chancellor and Chief of Staff, who prepares their evaluation. The incumbent is a part of the office team and will from time to time be asked to assume responsibilities outside of the principal functions. Qualifications This position requires: -Each legal secretary must type at a corrected rate of at least 55wpm, must be proficient with current computer platforms and software applications, including formatting legal pleadings/documents, must be able to generate tables of contents and authorities in Microsoft Word and must have State/Federal law knowledge. -5 to 7 years experience as a Legal Secretary. Preferred Qualifications -Experience using eCounsel/NetDocs/Deadline Assistant preferred. Application Period Priority consideration will be given to candidates who apply by May 13, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Apr 29 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 30, 2024
Remote-eligible
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Legal Secretary . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $7,909 per month, commensurate with qualifications and experience. The salary range for this classification is $3,661 to $7,977 per month. Classification Legal Secretary Position Information The California State University, Office of the Chancellor, is seeking a Legal Secretary to work with four or more attorneys, and/or paralegals on the Civil Rights team, and the Assistant Vice Chancellor and Chief of Staff in the Office of General Counsel to provide a full range of support and administrative services. The incumbent will be permitted to work in-person at the Chancellor's Office or via a California-based remote work location, however in-person and remote work protocols are subject to change as circumstances warrant. The incumbent may be required to work in-person on certain dates at management's discretion. The incumbent must reside in California upon starting employment. Responsibilities Under the general direction of the Assistant Vice Chancellor and Chief of Staff, Office of General Counsel , the Legal Secretary will perform duties as outlined below: Each legal secretary has responsibility for an office administrative specialty function - e.g., budget maintenance, technology issues, processing Title 5 changes, library management, legislation and contracts. -Preparing legal pleadings, subpoenas, and legal briefs in compliance with Federal, State and local court rules, including but not limited to court calendaring and e-filing/e-service. -Interacting statewide with court clerks, deposition and attorney services. -Preparing and processing all forms of communication within and outside of the California State University. -Opening and maintaining office files, both hard copy and electronic. -Maintaining calendars, making travel arrangements, preparing travel request and reimbursement, and other CSU administrative forms. -Answering telephones, and performing other office-related duties, including but not limited to filing, copying, scanning, indexing, and various other organizational tasks. -Monitoring, replenishing and ordering office supplies. -Maintaining internal office lists. -Troubleshooting basic computer issues, telephone issues, and basic office repairs. -Processing invoices, and membership dues, and running building-wide errands. The Legal Secretary is assigned to support designated attorneys, paralegals and the Assistant Vice Chancellor and Chief of Staff, and reports to the Assistant Vice Chancellor and Chief of Staff, who prepares their evaluation. The incumbent is a part of the office team and will from time to time be asked to assume responsibilities outside of the principal functions. Qualifications This position requires: -Each legal secretary must type at a corrected rate of at least 55wpm, must be proficient with current computer platforms and software applications, including formatting legal pleadings/documents, must be able to generate tables of contents and authorities in Microsoft Word and must have State/Federal law knowledge. -5 to 7 years experience as a Legal Secretary. Preferred Qualifications -Experience using eCounsel/NetDocs/Deadline Assistant preferred. Application Period Priority consideration will be given to candidates who apply by May 13, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Apr 29 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Huntington Beach, CA
Huntington Beach, California, United States
Description Note: This recruitment/posting was updated on 7/31/23 at 5 pm to reflect a revised application and selection process. In Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Chief Assistant City Attorney. City Attorney's Office The Office of the City Attorney represents the City in all aspects of legal representation. In addition to handling all lawsuits in-house, and prosecuting crimes at the local level, the City Attorney's Office advises the City Council and all City officials in all matters of law pertaining to the business of the City of Huntington Beach. Among other things, generally the City Attorney defends the City in every lawsuit, including Writs and Appeals, prepares and/or reviews all City Ordinances, Resolutions, contracts and other legal documents. The City Attorney also prosecutes criminal cases arising from violation of the provisions of the City Charter or Huntington Beach Municipal Code, and such State misdemeanors as the City has the power to prosecute. The Position The City of Huntington Beach offers a truly unique opportunity for experienced California municipal attorneys. As one of the few cities with an elected City Attorney, the Chief Assistant serves an oversized role, with a great deal of autonomy and prestige but without the negative aspects of the top spot. Additionally, the next Chief Assistant will have the opportunity to be part of a City that is leading the way in its efforts to protect its local control. The Chief Assistant City Attorney supervises and oversees the operations of the City Attorney's Office; manages the day-to-day activities, attornies, and support staff. This classification is designated as “at will” which excludes it from the competitive service of the city and the City’s Classification Plan. Please note: This recruitment may close at any time, and will close when the hiring manager determines that a sufficient number of qualified applications have been received. Examples of Essential Duties Assists the City Attorney in administering the city’s legal functions Serves as senior counsel in handling serious, controversial and complex litigation and in providing advice and counsel to and on behalf of the City Supervises professional and support staff; provides and coordinates staff training; works with employees to correct deficiencies; implements disciplinary actions and recommends termination procedures Oversees all important litigation matters that encompass a variety of complex legal issues, including monitoring all phases of pretrial, trial and appellate work in state and federal courts and before administrative agencies Analyzes and researches legal problems; prepares opinions; confers with and advises City officials, staff, departments, advisory bodies and commissions on legal questions pertaining to their respective powers, duties and functions and obligations Monitors proposed legislation and court decisions related to municipal law and activities; evaluates the impact to City operations Implements cost control procedures for outside counsel Performs the duties of the City Attorney in the absence of the City Attorney; Maintains effective and extensive professional relationships with representatives of other local, state and federal agencies Performs other such legal duties consistent with the City Charter as may be required of him/her by the City Council Minimum Qualifications Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes : Education: Graduation from a law school accredited by the American Bar Association with a Juris Doctorate degree. Experience: Five years of increasingly responsible experience in city or related government law, including trial experience, and two years of administrative or supervisory responsibility. License/Certification: Active membership in the State Bar of California. Valid California Driver’s License Please click here to view the full job description. APPLICATION AND SELECTION PROCESS: Application Review - Please attach to your online application 1. a cover letter, 2. an updated resume. Examination(s) - An oral board exam (weighted 100%) will be scheduled when a sufficient number of qualified applications has been received. Selection Interview Background Investigation Appointment Supplemental Information The City of Huntington Beach offers a comprehensive benefit package for Non-Associated employees including: SALARY RANGE for Executive Management consist of a "starting point", "control point" and "high point". Salary increases up to 5% may be awarded based on performance at annual review and market data. TEN-TWELVE PAID HOLIDAYS provided per year (see MOU). GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. EXECUTIVE LEAVE with pay is granted in the amount of 80 hours per calendar year GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous: 2.5% at age 55 Final Compensation Period: 1-year Final Compensation Member Contribution Rate: 8.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit FormulaMiscellaneous: 2% at age 62 Final Compensation Period: 3-year Final Compensation Member Contribution Rate: 7.25% of Reportable Compensation (eff. 7/1/23) Classic Safety Members: Benefit FormulaSafety: 3.0% at age 50 Final Compensation Period: 1-year Final Compensation Member Contribution Rate: 9.0% of Reportable Compensation New Safety Members under PEPRA: Benefit FormulaSafety: 2.7% at age 57 Final Compensation Period: 3-year Final Compensation Member Contribution Rate: 12.50% of Reportable Compensation (eff, 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Non-Represented (Non-Associated) Employees'".
Mar 08, 2024
Full Time
Description Note: This recruitment/posting was updated on 7/31/23 at 5 pm to reflect a revised application and selection process. In Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Chief Assistant City Attorney. City Attorney's Office The Office of the City Attorney represents the City in all aspects of legal representation. In addition to handling all lawsuits in-house, and prosecuting crimes at the local level, the City Attorney's Office advises the City Council and all City officials in all matters of law pertaining to the business of the City of Huntington Beach. Among other things, generally the City Attorney defends the City in every lawsuit, including Writs and Appeals, prepares and/or reviews all City Ordinances, Resolutions, contracts and other legal documents. The City Attorney also prosecutes criminal cases arising from violation of the provisions of the City Charter or Huntington Beach Municipal Code, and such State misdemeanors as the City has the power to prosecute. The Position The City of Huntington Beach offers a truly unique opportunity for experienced California municipal attorneys. As one of the few cities with an elected City Attorney, the Chief Assistant serves an oversized role, with a great deal of autonomy and prestige but without the negative aspects of the top spot. Additionally, the next Chief Assistant will have the opportunity to be part of a City that is leading the way in its efforts to protect its local control. The Chief Assistant City Attorney supervises and oversees the operations of the City Attorney's Office; manages the day-to-day activities, attornies, and support staff. This classification is designated as “at will” which excludes it from the competitive service of the city and the City’s Classification Plan. Please note: This recruitment may close at any time, and will close when the hiring manager determines that a sufficient number of qualified applications have been received. Examples of Essential Duties Assists the City Attorney in administering the city’s legal functions Serves as senior counsel in handling serious, controversial and complex litigation and in providing advice and counsel to and on behalf of the City Supervises professional and support staff; provides and coordinates staff training; works with employees to correct deficiencies; implements disciplinary actions and recommends termination procedures Oversees all important litigation matters that encompass a variety of complex legal issues, including monitoring all phases of pretrial, trial and appellate work in state and federal courts and before administrative agencies Analyzes and researches legal problems; prepares opinions; confers with and advises City officials, staff, departments, advisory bodies and commissions on legal questions pertaining to their respective powers, duties and functions and obligations Monitors proposed legislation and court decisions related to municipal law and activities; evaluates the impact to City operations Implements cost control procedures for outside counsel Performs the duties of the City Attorney in the absence of the City Attorney; Maintains effective and extensive professional relationships with representatives of other local, state and federal agencies Performs other such legal duties consistent with the City Charter as may be required of him/her by the City Council Minimum Qualifications Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes : Education: Graduation from a law school accredited by the American Bar Association with a Juris Doctorate degree. Experience: Five years of increasingly responsible experience in city or related government law, including trial experience, and two years of administrative or supervisory responsibility. License/Certification: Active membership in the State Bar of California. Valid California Driver’s License Please click here to view the full job description. APPLICATION AND SELECTION PROCESS: Application Review - Please attach to your online application 1. a cover letter, 2. an updated resume. Examination(s) - An oral board exam (weighted 100%) will be scheduled when a sufficient number of qualified applications has been received. Selection Interview Background Investigation Appointment Supplemental Information The City of Huntington Beach offers a comprehensive benefit package for Non-Associated employees including: SALARY RANGE for Executive Management consist of a "starting point", "control point" and "high point". Salary increases up to 5% may be awarded based on performance at annual review and market data. TEN-TWELVE PAID HOLIDAYS provided per year (see MOU). GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. EXECUTIVE LEAVE with pay is granted in the amount of 80 hours per calendar year GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous: 2.5% at age 55 Final Compensation Period: 1-year Final Compensation Member Contribution Rate: 8.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit FormulaMiscellaneous: 2% at age 62 Final Compensation Period: 3-year Final Compensation Member Contribution Rate: 7.25% of Reportable Compensation (eff. 7/1/23) Classic Safety Members: Benefit FormulaSafety: 3.0% at age 50 Final Compensation Period: 1-year Final Compensation Member Contribution Rate: 9.0% of Reportable Compensation New Safety Members under PEPRA: Benefit FormulaSafety: 2.7% at age 57 Final Compensation Period: 3-year Final Compensation Member Contribution Rate: 12.50% of Reportable Compensation (eff, 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Non-Represented (Non-Associated) Employees'".
YORK COUNTY, SC
York, South Carolina, United States
About us York County is located in the Piedmont region, between the Broad River and the Catawba River. Its diverse landscape is home to family-friendly towns/cities, a progressive urban region and lakefront communities. We are excited that you want to join our team and recognize that our employees are the foundation for our success. Mission Statement - York County provides quality public services in an open, efficient, and responsive manner. Vision Statement - York County provides an environment where all citizens and businesses can thrive and succeed. About our opportunity We invite you to apply to join our team as a full-time, exempt Assistant Solicitor within the Sixteenth Judicial Circuit for York and Union Counties Solicitor’s Office. As an Assistant Solicitor you will assist the Solicitor and Deputy Solicitor in directing the activities of the Solicitor’s office and coordinating office resources in order to ensure the prosecution of cases in a proper, efficient and orderly manner; to prepare and prosecute cases in all applicable county Courts. Compensation: Salary is determined based on education and experience. Work Schedule: Frequently works schedules exceeding 40 hours per week and/or five days per week. Essential Duties and Responsibilities: Assists the Solicitor and Deputy Solicitors planning, coordinating and supervising all administrative and legal activities of the Solicitor’s Office, ensuring compliance with applicable policies, procedures, laws and regulations. Serves as a liaison during court to ensure efficiency of the General Sessions court. Maintains and manages individual caseloads in a timely and effective manner. Prosecutes cases in all applicable County Courts. Prepares cases for prosecution, performing such duties as reviewing warrants and indictments; diagnosing cases and determining best case strategies; conducting preliminary hearings; interviewing witnesses and victims; investigating crime scenes; researching legal issues affecting cases; applying the law to facts of a criminal case; determining appropriate sentence; evaluating witnesses; maintaining witness confidentiality; writing legal briefs, motions, order, petitions; preparing expert witnesses for testimony; determining restitution, etc. Ensures compliance with the Victims’ Rights Act. Presents and argues prepared cases in court as assigned. Prepares motions for HIV/STD determination and for mental evaluation. Conducts various other hearings, including those for asset forfeiture, juvenile detention, disposition and probation revocation, mental commitment, restitution, bond estreatment, etc. Notifies victims and other parties of trial dates; notifies defendants and bondsmen of court appearances. Assists law enforcement agencies requiring legal advice about the investigation of any criminal matter; advises officers of changes in law; trains officers in case investigation from a legal perspective. Receives and responds to difficult and sensitive client or public inquiries, concerns and complaints. Assists in coordinating department activities and functions with those of other County departments, municipalities and outside agencies as appropriate. Performs general administrative/clerical work as required, including but not limited to copying and filing documents, entering and retrieving computer data, assembling materials, answering the telephone, responding to correspondence, reviewing mail and literature, etc. About you Education and Experience: Juris Doctorate Degree. Legal experience preferred. Special Certifications and Licenses: Must be licensed to practice law in the State of South Carolina and be a current member of the SC Bar Association. Physical Demands / Work Environment / Disclaimer Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Americans With Disabilities Act Compliance: York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. Standard Clauses: May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the County. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Essential Safety Functions: It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained. Full-time employees are allowed to participate in group medical, dental, vision, life and disability insurance programs offered by York County Government. If employees elect to secure dependent coverage, the employee should pay the additional costs for such coverage. All statements of insurance coverage are subject to the terms, conditions, restrictions and other eligibility requirements that are set forth in various insurance plan documents. Our full-time benefits through PEBA (South Carolina Retirement Systems and State Health Plan) include health insurance, prescription benefits, dental, vision, life insurance, MoneyPlus, Health Savings Accounts, retirement (Membership in the South Carolina Retirement System is mandatory for county employees), and deferred compensation.Making decisions about your insurance and retirement benefits can sometimes be complicated and difficult. The Navigating Your Benefits seriesprovides common-language explanations and can help you find your way in the world of your insurance and retirement benefits: Navigating Your Benefits | S.C. PEBA (sc.gov) Other full-time benefits include longevity allowance, annual leave, sick leave, holiday pay, Sick Leave Bank, wellness benefits, Employee Assistance Program, etc. Please contact Human Resources at Human.Resources@yorkcountygov.com if you would like more information. Longevity Allowance Full-time regular county employees, elected officials, appointed officials, and judges with ten or more years of full time continuous governmental service are eligible to receive a monthly longevity allowance in addition to their regular compensation. Continuous service transferred from employment with another county, municipality, state or a political entity created by the State may contribute toward eligibility for the longevity allowance. Longevity allowances are paid according to the following schedule. Longevity Allowance Years of Continuous Service Monthly Longevity Amount 10-14 Years $20.00 15-19 Years $25.00 20-24 Years $30.00 25-29 Years $35.00 30-34 Years $40.00 35-39 Years $45.00 40+ Years $50.00 Annual Leave Probationary and regular full-time county employees that work at least twenty (20) hours per week accrue annual leave with pay. Employees in their new hire six (6) month probationary period shall not be able to use annual leave until they become regular county employees. Employees who are separating from county service shall be paid for all accrued, unused annual leave up to 360 hours provided they give York County as the employer the proper notice as required. Employees in their six (6) month New Hire probationary period who are terminated or separated from employment shall not be paid for accrued annual leave. The maximum amount of annual leave carried into each calendar year is 360 hours. Earning Rate for Full-Time Employees Full-time employees with less than ten years of continuous service earn at the rate of eight hours of paid annual leave for each month of service during a twelve months period. Full-time employees with at least ten years, but less than twenty years of continuous service will earn at the rate of ten (10) hours of paid annual leave for each month of service during a twelve month period. Full-time employees with twenty or more years of service will earn at the rate of twelve (12) hours of paid annual leave for each month of service during a twelve (12) months period. Sick Leave Full-time county employees may be entitled to earn sick leave with pay. Employees may accrue up to 1,440 hours of sick leave. Upon termination of employment with the County, employees may not be reimbursed for any unused sick leave. When a paid holiday occurs while an employee is on sick leave with pay, the day may not be charged as sick leave. Earning Rate of Sick Leave Full time employees will earn eight hours of sick leave per month of service during a twelve month period. Paid Holiday’s The following days may be observed as paid holidays for York County Employees: January - December:3 Optional Holidays per Calendar Year January: New Year’s Day andMartin Luther King Day May: Memorial Day June: Juneteenth Day July: Independence Day September: Labor Day November: Veteran’s Day,Thanksgiving Day, andFriday after Thanksgiving December: Christmas Eve,Christmas Day Training: Quality training and educational programs are available at various times for county employees in order to support workforce development that is consistent with organizational objectives. Training topics may include driver training, CPR/first aid, communication, supervisor training, workplace violence, substance abuse, and various computer related classes. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
About us York County is located in the Piedmont region, between the Broad River and the Catawba River. Its diverse landscape is home to family-friendly towns/cities, a progressive urban region and lakefront communities. We are excited that you want to join our team and recognize that our employees are the foundation for our success. Mission Statement - York County provides quality public services in an open, efficient, and responsive manner. Vision Statement - York County provides an environment where all citizens and businesses can thrive and succeed. About our opportunity We invite you to apply to join our team as a full-time, exempt Assistant Solicitor within the Sixteenth Judicial Circuit for York and Union Counties Solicitor’s Office. As an Assistant Solicitor you will assist the Solicitor and Deputy Solicitor in directing the activities of the Solicitor’s office and coordinating office resources in order to ensure the prosecution of cases in a proper, efficient and orderly manner; to prepare and prosecute cases in all applicable county Courts. Compensation: Salary is determined based on education and experience. Work Schedule: Frequently works schedules exceeding 40 hours per week and/or five days per week. Essential Duties and Responsibilities: Assists the Solicitor and Deputy Solicitors planning, coordinating and supervising all administrative and legal activities of the Solicitor’s Office, ensuring compliance with applicable policies, procedures, laws and regulations. Serves as a liaison during court to ensure efficiency of the General Sessions court. Maintains and manages individual caseloads in a timely and effective manner. Prosecutes cases in all applicable County Courts. Prepares cases for prosecution, performing such duties as reviewing warrants and indictments; diagnosing cases and determining best case strategies; conducting preliminary hearings; interviewing witnesses and victims; investigating crime scenes; researching legal issues affecting cases; applying the law to facts of a criminal case; determining appropriate sentence; evaluating witnesses; maintaining witness confidentiality; writing legal briefs, motions, order, petitions; preparing expert witnesses for testimony; determining restitution, etc. Ensures compliance with the Victims’ Rights Act. Presents and argues prepared cases in court as assigned. Prepares motions for HIV/STD determination and for mental evaluation. Conducts various other hearings, including those for asset forfeiture, juvenile detention, disposition and probation revocation, mental commitment, restitution, bond estreatment, etc. Notifies victims and other parties of trial dates; notifies defendants and bondsmen of court appearances. Assists law enforcement agencies requiring legal advice about the investigation of any criminal matter; advises officers of changes in law; trains officers in case investigation from a legal perspective. Receives and responds to difficult and sensitive client or public inquiries, concerns and complaints. Assists in coordinating department activities and functions with those of other County departments, municipalities and outside agencies as appropriate. Performs general administrative/clerical work as required, including but not limited to copying and filing documents, entering and retrieving computer data, assembling materials, answering the telephone, responding to correspondence, reviewing mail and literature, etc. About you Education and Experience: Juris Doctorate Degree. Legal experience preferred. Special Certifications and Licenses: Must be licensed to practice law in the State of South Carolina and be a current member of the SC Bar Association. Physical Demands / Work Environment / Disclaimer Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Americans With Disabilities Act Compliance: York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. Standard Clauses: May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of the County. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Essential Safety Functions: It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained. Full-time employees are allowed to participate in group medical, dental, vision, life and disability insurance programs offered by York County Government. If employees elect to secure dependent coverage, the employee should pay the additional costs for such coverage. All statements of insurance coverage are subject to the terms, conditions, restrictions and other eligibility requirements that are set forth in various insurance plan documents. Our full-time benefits through PEBA (South Carolina Retirement Systems and State Health Plan) include health insurance, prescription benefits, dental, vision, life insurance, MoneyPlus, Health Savings Accounts, retirement (Membership in the South Carolina Retirement System is mandatory for county employees), and deferred compensation.Making decisions about your insurance and retirement benefits can sometimes be complicated and difficult. The Navigating Your Benefits seriesprovides common-language explanations and can help you find your way in the world of your insurance and retirement benefits: Navigating Your Benefits | S.C. PEBA (sc.gov) Other full-time benefits include longevity allowance, annual leave, sick leave, holiday pay, Sick Leave Bank, wellness benefits, Employee Assistance Program, etc. Please contact Human Resources at Human.Resources@yorkcountygov.com if you would like more information. Longevity Allowance Full-time regular county employees, elected officials, appointed officials, and judges with ten or more years of full time continuous governmental service are eligible to receive a monthly longevity allowance in addition to their regular compensation. Continuous service transferred from employment with another county, municipality, state or a political entity created by the State may contribute toward eligibility for the longevity allowance. Longevity allowances are paid according to the following schedule. Longevity Allowance Years of Continuous Service Monthly Longevity Amount 10-14 Years $20.00 15-19 Years $25.00 20-24 Years $30.00 25-29 Years $35.00 30-34 Years $40.00 35-39 Years $45.00 40+ Years $50.00 Annual Leave Probationary and regular full-time county employees that work at least twenty (20) hours per week accrue annual leave with pay. Employees in their new hire six (6) month probationary period shall not be able to use annual leave until they become regular county employees. Employees who are separating from county service shall be paid for all accrued, unused annual leave up to 360 hours provided they give York County as the employer the proper notice as required. Employees in their six (6) month New Hire probationary period who are terminated or separated from employment shall not be paid for accrued annual leave. The maximum amount of annual leave carried into each calendar year is 360 hours. Earning Rate for Full-Time Employees Full-time employees with less than ten years of continuous service earn at the rate of eight hours of paid annual leave for each month of service during a twelve months period. Full-time employees with at least ten years, but less than twenty years of continuous service will earn at the rate of ten (10) hours of paid annual leave for each month of service during a twelve month period. Full-time employees with twenty or more years of service will earn at the rate of twelve (12) hours of paid annual leave for each month of service during a twelve (12) months period. Sick Leave Full-time county employees may be entitled to earn sick leave with pay. Employees may accrue up to 1,440 hours of sick leave. Upon termination of employment with the County, employees may not be reimbursed for any unused sick leave. When a paid holiday occurs while an employee is on sick leave with pay, the day may not be charged as sick leave. Earning Rate of Sick Leave Full time employees will earn eight hours of sick leave per month of service during a twelve month period. Paid Holiday’s The following days may be observed as paid holidays for York County Employees: January - December:3 Optional Holidays per Calendar Year January: New Year’s Day andMartin Luther King Day May: Memorial Day June: Juneteenth Day July: Independence Day September: Labor Day November: Veteran’s Day,Thanksgiving Day, andFriday after Thanksgiving December: Christmas Eve,Christmas Day Training: Quality training and educational programs are available at various times for county employees in order to support workforce development that is consistent with organizational objectives. Training topics may include driver training, CPR/first aid, communication, supervisor training, workplace violence, substance abuse, and various computer related classes. Closing Date/Time: Continuous