THE CITY OF QUINCY
Incorporated in 1907, the City of Quincy operates under the Mayor/Council form of government with a current budget of $107 million and a staffing of 66. As a result of growth, the City has recently completed construction of a new city hall, police station, safety building, public works building, and library. The assessed value in Quincy is larger than any other city in Grant County.
THE FINANCE DIRECTOR
Under the general direction of the Mayor and the City Administrator, the Finance Director serves as the City Treasurer and supervises the municipal activities of accounting, procurement, utility billing, customer service, and regulatory compliance of financial controls. The Finance Director is an at-will position and is a senior advisor to the Mayor and City Council and evaluates, develops, and implements programs, policies, and procedures to improve the effectiveness and efficiency of the finance department. The Finance Director is responsible for a staff of four.
WHY APPLY
This is an exciting opportunity to shape the financial landscape of the City of Quincy and work in a collaborative environment with other department directors in administration, public safety, public works, and parks and recreation. This position will replace the outgoing Finance Officer (due to retirement), who is leaving Quincy in excellent financial and economic health after over 30 years of service with the City. The City retains its small-town culture with friendliness, warmth, and a low crime rate. Though a smaller city, their $107 million budget requires a high level of financial responsibility and complexity that vies with larger cities.
Apr 15, 2024
Full Time
THE CITY OF QUINCY
Incorporated in 1907, the City of Quincy operates under the Mayor/Council form of government with a current budget of $107 million and a staffing of 66. As a result of growth, the City has recently completed construction of a new city hall, police station, safety building, public works building, and library. The assessed value in Quincy is larger than any other city in Grant County.
THE FINANCE DIRECTOR
Under the general direction of the Mayor and the City Administrator, the Finance Director serves as the City Treasurer and supervises the municipal activities of accounting, procurement, utility billing, customer service, and regulatory compliance of financial controls. The Finance Director is an at-will position and is a senior advisor to the Mayor and City Council and evaluates, develops, and implements programs, policies, and procedures to improve the effectiveness and efficiency of the finance department. The Finance Director is responsible for a staff of four.
WHY APPLY
This is an exciting opportunity to shape the financial landscape of the City of Quincy and work in a collaborative environment with other department directors in administration, public safety, public works, and parks and recreation. This position will replace the outgoing Finance Officer (due to retirement), who is leaving Quincy in excellent financial and economic health after over 30 years of service with the City. The City retains its small-town culture with friendliness, warmth, and a low crime rate. Though a smaller city, their $107 million budget requires a high level of financial responsibility and complexity that vies with larger cities.
City of Portland, Oregon
Portland, Oregon, United States
The Position Job Appointment: Full-Time Work Schedule: Mon-Fri. 8-5, alternate schedule may be available after probation. Work Location: Hybrid- The Portland Building, Remote work must be performed within Oregon or Washington. For more information, click here . Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential for qualifying employees. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume, a cover letter and an equity statement. Position Summary: The Equity and Inclusion Manager for the City of Portland Vibrant Communities Service Area, including Portland Parks & Recreation (PP&R), Portland Children’s Levy, and Office of Arts & Culture is a vital member of the bureau's executive leadership team, currently reporting directly to the PP&R Director and will transition to reporting to the Chief of Staff for the Vibrant Communities Deputy City Administrator in June. This position holds a prominent role within both internal operations and external interactions, exercising significant discretion in executing responsibilities. Primarily, the Equity and Inclusion Manager leads a dedicated equity and inclusion team, focusing on underserved communities, specifically Black people, Indigenous people, people of color, immigrants, and refugees, LGBT2SQIA+ people, people with disabilities, youth, older adults, and people living with low incomes. This involves coordinating various internal and external committees and workgroups, such as PP&R's Diversity and Equity Committee, City affinity groups, and supporting the development and implementation of strategic plans and policies. Supporting the implementation of PP&R’s strategic plan, Healthy Parks, Healthy Portland, is an example of this work. Visit here for more information on Healthy Parks, Healthy Portland: https://www.portland.gov/parks/healthy-parks. Drawing on deep knowledge of the City's mission and operational intricacies, the incumbent will develop and manage initiatives aligned with equity, diversity, accessibility, and inclusion principles, furthering the City's strategic equity and inclusion objectives. This role collaborates extensively with internal and external stakeholders to ensure alignment with City goals. City of Portland Charter Transition On, Nov. 1, 2023, Portland City Council approved an organizational chart to unify bureaus, programs, and services under the leadership of a city administrator. Organized by service areas, the new model establishes key leadership positions and realigns core services to operate efficiently and effectively. The new organizational structure features a city administrator’s office and executive leadership team: six deputy city administrators, an equity officer, a sustainability officer, and an assistant city administrator. Together, these people will be responsible for leading and coordinating operations across the City to improve delivery of internal and external services, developing, and implementing a shared citywide vision and priorities, and continuing to grow a shared culture across the organization. The city administrator’s office will also include the Office of Equity and Human Rights, Communications, Community and Civic Life, Council Operations, the Office of Government Relations, and Portland Solutions, to provide greater citywide coordination of policies and programming. The organizational chart includes six service areas, each led by a deputy city administrator: Budget and Finance; City Operations; Community and Economic Development; Public Safety; Public Works; and Vibrant Communities. Vibrant Communities Service Area will include Portland Parks & Recreation, Portland Children’s Levy, and Office of Arts & Culture. What you'll get to do: Ensure Citywide, service area and bureau-specific equity and anti-racism lenses are applied towards the evaluation, development and performance management of strategic plans, policies, processes, practices, and communications. Collaborate with City and service area program managers and executive leadership. Manag e and lead the equity and inclusion team. Perform complex and responsible administrative, financial, and statistical analysis in support of the equity and inclusion program. Provide sound, expert, data-driven and professional recommendations. Work closely with the Office of Equity and Human Rights, and other city internal stakeholders to align the citywide goals and overall approach to equity and inclusion. Lead the diversity, equity, and inclusion change management framework. The ideal candidate for this position will have these attributes: Lived Experience : You have direct experience working with marginalized communities, particularly communities of color and persons with disabilities. Experienced Equity Practitioner : You have a proven ability to perform advanced equity analysis and a deep understanding of anti-racist principles and of intersectional approaches. Socially Intelligent : You can communicate with others in a way that creates ease. You understand how to navigate complex political environments. You can effectively communicate with all levels of an organization. Strategic : You have experience working to dismantle structural and institutional racism as well as disrupt individual racism. You can turn concepts into practical applications for use in everyday decision making. Collaborative and Inclusive: You share power with others. You build partnerships and work collaboratively with stakeholders.You delegate tasks, triage work and leverage resources . You are comfortable with facilitation and navigating conflict through a trauma informed lens. Change agent: You have experience in senior leadership as an advocate and champion working toward strategic goals. You have a focus on finishing tasks while establishing progressive long-range goals. Innovative: You are creative, adaptable, and can excel in change management. About Vibrant Communities Service Area: Vibrant Communities Service Area includes Portland Parks & Recreation, Portland Children’s Levy, and Office of Arts & Culture. This Service Area will reflect the connectivity between parks and recreation, arts, and services for children-ensuring our city is a great place to live, work, and play. Diversity and equity are vital to the City’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. The City of Portland values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. City of Portland encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, candidates who can fluently speak another language should include that information in their application materials. Multilingual candidates are encouraged to apply. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. View the Recording Passcode: D4g9o*.& Have a question? Contact Information: TroyLynn Craft Senior Recruiter troylynn.craft@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of the issues surrounding access, equity, diversity, inclusion, implicit bias and institutional racism. Experience in operational and strategic planning, including program evaluation, reporting, tracking, budget preparation and management. Experience in appropriate communication strategies to reach and engage diverse audiences, including conflict resolution and leading difficult conversation. Ability to collaborate with communities of color, people traditionally underserved or underrepresented and differently able communities in local decision making. Experience in leadership, managing, supervising, including training and performance evaluation. Ability to communicate effectively in writing and in person across a wide range of situations, that include large/small, external/internal stakeholder group conversations to sensitive one-on-one discussions. The Recruitment Process STEP 1: Apply online between April 15 - May 6, 2024 Required Application Materials: Cover Letter: a description of how your experience aligns with each minimum qualification of this position. Resume: should support the details provided in your cover letter. Equity Statement: a depiction of your past experiences that explains how these experiences have contributed to your personal and professional growth. It should explain the distinct qualities and commitment you can bring to the table. Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. Application Tips: Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your cover letter. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 6, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%. Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of May 13, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): Late May Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: June Step 6: Start Date A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
Apr 16, 2024
Full Time
The Position Job Appointment: Full-Time Work Schedule: Mon-Fri. 8-5, alternate schedule may be available after probation. Work Location: Hybrid- The Portland Building, Remote work must be performed within Oregon or Washington. For more information, click here . Benefit: Please check our benefits tab for an overview of benefits for this position Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential for qualifying employees. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume, a cover letter and an equity statement. Position Summary: The Equity and Inclusion Manager for the City of Portland Vibrant Communities Service Area, including Portland Parks & Recreation (PP&R), Portland Children’s Levy, and Office of Arts & Culture is a vital member of the bureau's executive leadership team, currently reporting directly to the PP&R Director and will transition to reporting to the Chief of Staff for the Vibrant Communities Deputy City Administrator in June. This position holds a prominent role within both internal operations and external interactions, exercising significant discretion in executing responsibilities. Primarily, the Equity and Inclusion Manager leads a dedicated equity and inclusion team, focusing on underserved communities, specifically Black people, Indigenous people, people of color, immigrants, and refugees, LGBT2SQIA+ people, people with disabilities, youth, older adults, and people living with low incomes. This involves coordinating various internal and external committees and workgroups, such as PP&R's Diversity and Equity Committee, City affinity groups, and supporting the development and implementation of strategic plans and policies. Supporting the implementation of PP&R’s strategic plan, Healthy Parks, Healthy Portland, is an example of this work. Visit here for more information on Healthy Parks, Healthy Portland: https://www.portland.gov/parks/healthy-parks. Drawing on deep knowledge of the City's mission and operational intricacies, the incumbent will develop and manage initiatives aligned with equity, diversity, accessibility, and inclusion principles, furthering the City's strategic equity and inclusion objectives. This role collaborates extensively with internal and external stakeholders to ensure alignment with City goals. City of Portland Charter Transition On, Nov. 1, 2023, Portland City Council approved an organizational chart to unify bureaus, programs, and services under the leadership of a city administrator. Organized by service areas, the new model establishes key leadership positions and realigns core services to operate efficiently and effectively. The new organizational structure features a city administrator’s office and executive leadership team: six deputy city administrators, an equity officer, a sustainability officer, and an assistant city administrator. Together, these people will be responsible for leading and coordinating operations across the City to improve delivery of internal and external services, developing, and implementing a shared citywide vision and priorities, and continuing to grow a shared culture across the organization. The city administrator’s office will also include the Office of Equity and Human Rights, Communications, Community and Civic Life, Council Operations, the Office of Government Relations, and Portland Solutions, to provide greater citywide coordination of policies and programming. The organizational chart includes six service areas, each led by a deputy city administrator: Budget and Finance; City Operations; Community and Economic Development; Public Safety; Public Works; and Vibrant Communities. Vibrant Communities Service Area will include Portland Parks & Recreation, Portland Children’s Levy, and Office of Arts & Culture. What you'll get to do: Ensure Citywide, service area and bureau-specific equity and anti-racism lenses are applied towards the evaluation, development and performance management of strategic plans, policies, processes, practices, and communications. Collaborate with City and service area program managers and executive leadership. Manag e and lead the equity and inclusion team. Perform complex and responsible administrative, financial, and statistical analysis in support of the equity and inclusion program. Provide sound, expert, data-driven and professional recommendations. Work closely with the Office of Equity and Human Rights, and other city internal stakeholders to align the citywide goals and overall approach to equity and inclusion. Lead the diversity, equity, and inclusion change management framework. The ideal candidate for this position will have these attributes: Lived Experience : You have direct experience working with marginalized communities, particularly communities of color and persons with disabilities. Experienced Equity Practitioner : You have a proven ability to perform advanced equity analysis and a deep understanding of anti-racist principles and of intersectional approaches. Socially Intelligent : You can communicate with others in a way that creates ease. You understand how to navigate complex political environments. You can effectively communicate with all levels of an organization. Strategic : You have experience working to dismantle structural and institutional racism as well as disrupt individual racism. You can turn concepts into practical applications for use in everyday decision making. Collaborative and Inclusive: You share power with others. You build partnerships and work collaboratively with stakeholders.You delegate tasks, triage work and leverage resources . You are comfortable with facilitation and navigating conflict through a trauma informed lens. Change agent: You have experience in senior leadership as an advocate and champion working toward strategic goals. You have a focus on finishing tasks while establishing progressive long-range goals. Innovative: You are creative, adaptable, and can excel in change management. About Vibrant Communities Service Area: Vibrant Communities Service Area includes Portland Parks & Recreation, Portland Children’s Levy, and Office of Arts & Culture. This Service Area will reflect the connectivity between parks and recreation, arts, and services for children-ensuring our city is a great place to live, work, and play. Diversity and equity are vital to the City’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. The City of Portland values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. City of Portland encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, candidates who can fluently speak another language should include that information in their application materials. Multilingual candidates are encouraged to apply. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. View the Recording Passcode: D4g9o*.& Have a question? Contact Information: TroyLynn Craft Senior Recruiter troylynn.craft@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of the issues surrounding access, equity, diversity, inclusion, implicit bias and institutional racism. Experience in operational and strategic planning, including program evaluation, reporting, tracking, budget preparation and management. Experience in appropriate communication strategies to reach and engage diverse audiences, including conflict resolution and leading difficult conversation. Ability to collaborate with communities of color, people traditionally underserved or underrepresented and differently able communities in local decision making. Experience in leadership, managing, supervising, including training and performance evaluation. Ability to communicate effectively in writing and in person across a wide range of situations, that include large/small, external/internal stakeholder group conversations to sensitive one-on-one discussions. The Recruitment Process STEP 1: Apply online between April 15 - May 6, 2024 Required Application Materials: Cover Letter: a description of how your experience aligns with each minimum qualification of this position. Resume: should support the details provided in your cover letter. Equity Statement: a depiction of your past experiences that explains how these experiences have contributed to your personal and professional growth. It should explain the distinct qualities and commitment you can bring to the table. Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment. Application Tips: Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your cover letter. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 6, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%. Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of May 13, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): Late May Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: June Step 6: Start Date A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
State of Nevada
Carson City, Nevada, United States
Announcement Number: 1358438644 Joe Lombardo Governor Jack Robb Director Vacant Deputy Director Bachera Washington Administrator STATE OF NEVADA DEPARTMENT OF ADMINISTRATION Division of Human Resource Management Unclassified Position Announcement Posted - March 26, 2024 DIVISION DEPUTY ADMINISTRATOR CENTRAL PAYROLL AND RECORDS Recruitment Open To: This is an open competitive recruitment, open to all qualified applicants. This position is appointed by and serves at the pleasure of the Administrator of the Division of Human Resources Management. DEPARTMENT DESCRIPTION: The Division provides a full range of human resource services with the exception of health benefits, retirement, and safety and workers' compensation which are administered separately by the Public Employees' Benefits Program, Public Employees' Retirement System, and Risk Management, respectively. The Division is responsible for establishing the centralized human resource practices for Nevada's Executive Branch and classified employees of the Nevada Systems of Higher Education. POSITION DESCRIPTION: This position serves as part of the HR leadership team under the direction of the Division of Human Resource Management Administrator. This position is tasked with overseeing and bringing a strategic vision to all aspects of payroll processes and procedures, including taxes and finance demands regarding payroll payments, and is responsible for ensuring accurate and timely processing of payroll, compliance with federal, state, and local regulations, and implementing process improvement. This position designs short-term and long-term strategies for continuous improvement in payroll operations, provides leadership to the records section, and is responsible for processing and maintaining employee information, HRIS system upgrades, integrations, and conducting regular audits of data input to ensure accuracy of information. LOCATION: This position is located in CARSON CITY, NV and travel will be required to attend meetings in Las Vegas, NV. Annual Salary: $111,773 plus benefits. This salary reflects Public Employees' Retirement System of Nevada (NVPERS) retirement contribution of the employee/employer pay option. A reduced gross salary of $95,737 plus benefits is also available, reflecting a Public Employees' Retirement System of Nevada (NVPERS) retirement contribution of the employer only pay option. (These salaries do not reflect a Cost of Living Adjustment of 11% effective 7/1/24). Benefits: • Medical, dental, vision, life and disability insurance programs are available; https://pebp.state.nv.us/plans/getting-to-know-your-plan/ • State defined benefit retirement plan; https://www.nvpers.org/faq • 12 paid holidays per year; https://hr.nv.gov/uploadedFiles/hrnvgov/Content/About/State%20Holidays%20Rev%209-13.pdf • Three weeks of annual leave • Three weeks of sick leave • Paid Family Leave • Deferred compensation plan; https://defcomp.nv.gov/Resources/FICA_Info___FAQ_s/ • No Social Security contribution TO QUALIFY: Preference will be given to candidates with a bachelor's degree or higher from an accredited college or university in accounting, finance or related field and ten or more years of applicable experience, with a minimum of ten years of managerial experience; OR any combination of experience and education as described above and deemed acceptable. A successful candidate will demonstrate the following: • Extensive knowledge and accountability of managing a payroll system to include accounting principles, payroll methods for compliance with all applicable federal, state and local wage and hour laws, as well as collective bargaining agreements. • Implementing short-term and long-term payroll policies, processes and system enhancements designed to improve business processes for accuracy and efficiencies throughout the state. • Proactive leadership and guidance regarding resolution support associated with payroll, payroll tax, and union benefit issues and procedures. • Experience in audit preparation and reporting. • Experience with electronic payments; strong knowledge of current payroll and HRIS systems. LICENSE: Nevada Driver's license required at time of appointment or within 30 days of appointment. TO APPLY: To be considered, submissions should include a cover letter, resume/curriculum vitae and three professional references. All submissions will be accepted on a first come, first served basis. Hiring may occur at any time during the recruitment process. Please send submissions to: Monique Williamson, Human Resource Officer Division of Human Resource Management moniquewilliamson@admin.nv.gov The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Closing Date/Time: Until recruitment needs are satisfied
Apr 20, 2024
Full Time
Announcement Number: 1358438644 Joe Lombardo Governor Jack Robb Director Vacant Deputy Director Bachera Washington Administrator STATE OF NEVADA DEPARTMENT OF ADMINISTRATION Division of Human Resource Management Unclassified Position Announcement Posted - March 26, 2024 DIVISION DEPUTY ADMINISTRATOR CENTRAL PAYROLL AND RECORDS Recruitment Open To: This is an open competitive recruitment, open to all qualified applicants. This position is appointed by and serves at the pleasure of the Administrator of the Division of Human Resources Management. DEPARTMENT DESCRIPTION: The Division provides a full range of human resource services with the exception of health benefits, retirement, and safety and workers' compensation which are administered separately by the Public Employees' Benefits Program, Public Employees' Retirement System, and Risk Management, respectively. The Division is responsible for establishing the centralized human resource practices for Nevada's Executive Branch and classified employees of the Nevada Systems of Higher Education. POSITION DESCRIPTION: This position serves as part of the HR leadership team under the direction of the Division of Human Resource Management Administrator. This position is tasked with overseeing and bringing a strategic vision to all aspects of payroll processes and procedures, including taxes and finance demands regarding payroll payments, and is responsible for ensuring accurate and timely processing of payroll, compliance with federal, state, and local regulations, and implementing process improvement. This position designs short-term and long-term strategies for continuous improvement in payroll operations, provides leadership to the records section, and is responsible for processing and maintaining employee information, HRIS system upgrades, integrations, and conducting regular audits of data input to ensure accuracy of information. LOCATION: This position is located in CARSON CITY, NV and travel will be required to attend meetings in Las Vegas, NV. Annual Salary: $111,773 plus benefits. This salary reflects Public Employees' Retirement System of Nevada (NVPERS) retirement contribution of the employee/employer pay option. A reduced gross salary of $95,737 plus benefits is also available, reflecting a Public Employees' Retirement System of Nevada (NVPERS) retirement contribution of the employer only pay option. (These salaries do not reflect a Cost of Living Adjustment of 11% effective 7/1/24). Benefits: • Medical, dental, vision, life and disability insurance programs are available; https://pebp.state.nv.us/plans/getting-to-know-your-plan/ • State defined benefit retirement plan; https://www.nvpers.org/faq • 12 paid holidays per year; https://hr.nv.gov/uploadedFiles/hrnvgov/Content/About/State%20Holidays%20Rev%209-13.pdf • Three weeks of annual leave • Three weeks of sick leave • Paid Family Leave • Deferred compensation plan; https://defcomp.nv.gov/Resources/FICA_Info___FAQ_s/ • No Social Security contribution TO QUALIFY: Preference will be given to candidates with a bachelor's degree or higher from an accredited college or university in accounting, finance or related field and ten or more years of applicable experience, with a minimum of ten years of managerial experience; OR any combination of experience and education as described above and deemed acceptable. A successful candidate will demonstrate the following: • Extensive knowledge and accountability of managing a payroll system to include accounting principles, payroll methods for compliance with all applicable federal, state and local wage and hour laws, as well as collective bargaining agreements. • Implementing short-term and long-term payroll policies, processes and system enhancements designed to improve business processes for accuracy and efficiencies throughout the state. • Proactive leadership and guidance regarding resolution support associated with payroll, payroll tax, and union benefit issues and procedures. • Experience in audit preparation and reporting. • Experience with electronic payments; strong knowledge of current payroll and HRIS systems. LICENSE: Nevada Driver's license required at time of appointment or within 30 days of appointment. TO APPLY: To be considered, submissions should include a cover letter, resume/curriculum vitae and three professional references. All submissions will be accepted on a first come, first served basis. Hiring may occur at any time during the recruitment process. Please send submissions to: Monique Williamson, Human Resource Officer Division of Human Resource Management moniquewilliamson@admin.nv.gov The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Closing Date/Time: Until recruitment needs are satisfied
Job Summary Mohave County Development Services is currently recruiting for a Development Service Director. For additional information, please click on the following link: Development Services Director *Please include a resume and cover letter with application* The Development Services Director provides leadership, professional and administrative work in planning, organizing and directing the activities of the Development Services Department. The person in this position is responsible for determining and implementing departmental policies and processes, planning long-range programs, and making difficult administrative and technical decisions. The employee delegates considerable authority for the performance of administrative and technical activities, but retains responsibility for results obtained. REPORTS TO Work is performed under general direction of the County Administrator. The employee is expected to exercise independent judgment and discretion. Work is reviewed through performance appraisal and results achieved. SUPERVISION EXERCISED Supervision is exercised directly, or through subordinates, managers and supervisors over a staff of managerial, professional, paraprofessionals, technicians and clerical. DEPARTMENT PROGRAMS AND DIVISIONS MANAGED The Development Services Director manages the following Divisions and Departments: Building Inspection Division Environmental Quality/Waste Disposal Services Division Flood Control District of Mohave County Planning Division Zoning Division Essential Job Functions Attends meetings of professional societies and speak before professional and civic organizations on varied planning and development programs. Makes oral and written presentations to the Board of Supervisors, Planning and Zoning Commission, Board of Adjustment, Building Code Advisory Board, various committees and the public. Manages the preparation of a tentative budget for the department and divisions by predicting the funds needed for staffing, equipment, and materials and monitoring and administering the expenditures for allotted funds to strive for the most effective use of funds. Coordinates departmental activities with other departments, local and state jurisdictions and federal agencies. Plans, organizes, directs and coordinates, the activities of the Development Services Department; establishes procedures and guidelines to be observed by department personnel.Establishes the direction and policies for the department consistent with County's mission, goals, and Personnel Policies and Procedures. Provides professional advice and support to the Board of Supervisors on all land development matters; provides policy development and analysis; personally or through subordinates, provides professional staff advice on all land development matters to the Planning Commission, Boards of Adjustment, Building Code Board of Appeals, and other Board of Supervisors or administratively appointed boards, committees and/or commissions as directed by the County Administrator. Organizes, assigns and monitors the preparation and presentation of complex studies and reports and directs the completion of special planning and research projects. Organizes, assigns and monitors the preparation of community plans within established policy. Prioritizes and allocates available resources; reviews and evaluates program and service delivery, makes recommendations for improvements and ensures maximum effective service provision. Procures professional services and negotiates contracts for same.Oversees the best interests of the County in negotiations with others to provide services or take action supportive to the County. Manages the building plan review and inspection services. Oversees the Flood Control District's Capital Improvement plans and projects. Oversees the Flood Control District's infrastructure maintenance program. Manages the County landfill operation contracts and the County landfills Capital Improvement plans and projects. Manages on-site septic disposal services, water and sewer line systems permitting and inspection services. Serves on committees, boards and commissions as requested; may assign department personnel to serve when appropriate. Promotes public understanding of the planning program and policies through presentation to public and representative community groups and through new releases to the media. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications REQUIRED MINIMUM EDUCATION, EXPERIENCE AND TRAINING Bachelor's degree in engineering, planning, management, or related field (Professional Engineer License in Arizona and Master's degree preferred) Seven (7) years of progressively responsible administration or supervisory experience overseeing urban and regional planning functions, building codes and floodplain regulatory functions preferably in local government, and progressively responsible experience in engineering related to building structures, drainage and flood control projects. Progressively responsible experience in engineering related to building structures, drainage and flood control projects; OR an equivalent combination of experience, education and training which provides the desired knowledge, skills and abilities may be considered. SPECIAL JOB REQUIREMENT Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. External hires must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Budgetary and financial procedures. Modern leadership and management theory, practices and techniques. Principles and practices involved in urban research, planning, land use regulation and community improvement and development. Land use planning, land development practices, government finance, public administration, community resources and public relations as applied to regional or community planning. Technical, organizational and administrative functions necessary to the development and maintenance of a coordinated and comprehensive planning and implementation program for the growth, development and renewal of a large city or county. Modern techniques, principles and practices of Civil Engineering as applied to planning, design, construction and maintenance of drainage and flood control and facilities. Modern techniques, principles and practices of Civil Engineering as applied to design and construction of building structures. State, Federal and local law pertaining to departmental operations. Geographic information systems and their use in land planning and regulation. Development review and permitting systems. Published material and data sources relating to urban, regional and municipal planning problems and innovations. County government operations, organization, procedures and policies. Data processing applications to planning, zoning, and building inspection functions. Contemporary principles of management and supervision. Skill in: Utilizing computer systems and applications, personal computers, networked systems and Internet in the performance of work assignments, such as electronic spreadsheets, word processing, data bases and graphics. Ability to: Conceive, initiate, develop and implement modern planning development and county engineering programs. Interpret community goals and objectives and to plan and implements programs to achieve them in an effective, efficient and economical manner. Perform special studies and conduct extensive research, analyze findings, and develop sound conclusions and prepare comprehensive reports and plans. Plan and direct the activities of multiple departments or divisions. Plan, assign, and direct the work of subordinates. Perform the essential functions of the job specifications with or without a reasonable accommodation. Establish and maintain effective working relationships with Department personnel, County officials, personnel of other County departments, commissions and boards, local, state, and federal public planning agencies, the general public and media, communicate effectively orally and in writing and address groups and governmental bodies.
Mar 19, 2024
Full Time
Job Summary Mohave County Development Services is currently recruiting for a Development Service Director. For additional information, please click on the following link: Development Services Director *Please include a resume and cover letter with application* The Development Services Director provides leadership, professional and administrative work in planning, organizing and directing the activities of the Development Services Department. The person in this position is responsible for determining and implementing departmental policies and processes, planning long-range programs, and making difficult administrative and technical decisions. The employee delegates considerable authority for the performance of administrative and technical activities, but retains responsibility for results obtained. REPORTS TO Work is performed under general direction of the County Administrator. The employee is expected to exercise independent judgment and discretion. Work is reviewed through performance appraisal and results achieved. SUPERVISION EXERCISED Supervision is exercised directly, or through subordinates, managers and supervisors over a staff of managerial, professional, paraprofessionals, technicians and clerical. DEPARTMENT PROGRAMS AND DIVISIONS MANAGED The Development Services Director manages the following Divisions and Departments: Building Inspection Division Environmental Quality/Waste Disposal Services Division Flood Control District of Mohave County Planning Division Zoning Division Essential Job Functions Attends meetings of professional societies and speak before professional and civic organizations on varied planning and development programs. Makes oral and written presentations to the Board of Supervisors, Planning and Zoning Commission, Board of Adjustment, Building Code Advisory Board, various committees and the public. Manages the preparation of a tentative budget for the department and divisions by predicting the funds needed for staffing, equipment, and materials and monitoring and administering the expenditures for allotted funds to strive for the most effective use of funds. Coordinates departmental activities with other departments, local and state jurisdictions and federal agencies. Plans, organizes, directs and coordinates, the activities of the Development Services Department; establishes procedures and guidelines to be observed by department personnel.Establishes the direction and policies for the department consistent with County's mission, goals, and Personnel Policies and Procedures. Provides professional advice and support to the Board of Supervisors on all land development matters; provides policy development and analysis; personally or through subordinates, provides professional staff advice on all land development matters to the Planning Commission, Boards of Adjustment, Building Code Board of Appeals, and other Board of Supervisors or administratively appointed boards, committees and/or commissions as directed by the County Administrator. Organizes, assigns and monitors the preparation and presentation of complex studies and reports and directs the completion of special planning and research projects. Organizes, assigns and monitors the preparation of community plans within established policy. Prioritizes and allocates available resources; reviews and evaluates program and service delivery, makes recommendations for improvements and ensures maximum effective service provision. Procures professional services and negotiates contracts for same.Oversees the best interests of the County in negotiations with others to provide services or take action supportive to the County. Manages the building plan review and inspection services. Oversees the Flood Control District's Capital Improvement plans and projects. Oversees the Flood Control District's infrastructure maintenance program. Manages the County landfill operation contracts and the County landfills Capital Improvement plans and projects. Manages on-site septic disposal services, water and sewer line systems permitting and inspection services. Serves on committees, boards and commissions as requested; may assign department personnel to serve when appropriate. Promotes public understanding of the planning program and policies through presentation to public and representative community groups and through new releases to the media. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications REQUIRED MINIMUM EDUCATION, EXPERIENCE AND TRAINING Bachelor's degree in engineering, planning, management, or related field (Professional Engineer License in Arizona and Master's degree preferred) Seven (7) years of progressively responsible administration or supervisory experience overseeing urban and regional planning functions, building codes and floodplain regulatory functions preferably in local government, and progressively responsible experience in engineering related to building structures, drainage and flood control projects. Progressively responsible experience in engineering related to building structures, drainage and flood control projects; OR an equivalent combination of experience, education and training which provides the desired knowledge, skills and abilities may be considered. SPECIAL JOB REQUIREMENT Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. External hires must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Budgetary and financial procedures. Modern leadership and management theory, practices and techniques. Principles and practices involved in urban research, planning, land use regulation and community improvement and development. Land use planning, land development practices, government finance, public administration, community resources and public relations as applied to regional or community planning. Technical, organizational and administrative functions necessary to the development and maintenance of a coordinated and comprehensive planning and implementation program for the growth, development and renewal of a large city or county. Modern techniques, principles and practices of Civil Engineering as applied to planning, design, construction and maintenance of drainage and flood control and facilities. Modern techniques, principles and practices of Civil Engineering as applied to design and construction of building structures. State, Federal and local law pertaining to departmental operations. Geographic information systems and their use in land planning and regulation. Development review and permitting systems. Published material and data sources relating to urban, regional and municipal planning problems and innovations. County government operations, organization, procedures and policies. Data processing applications to planning, zoning, and building inspection functions. Contemporary principles of management and supervision. Skill in: Utilizing computer systems and applications, personal computers, networked systems and Internet in the performance of work assignments, such as electronic spreadsheets, word processing, data bases and graphics. Ability to: Conceive, initiate, develop and implement modern planning development and county engineering programs. Interpret community goals and objectives and to plan and implements programs to achieve them in an effective, efficient and economical manner. Perform special studies and conduct extensive research, analyze findings, and develop sound conclusions and prepare comprehensive reports and plans. Plan and direct the activities of multiple departments or divisions. Plan, assign, and direct the work of subordinates. Perform the essential functions of the job specifications with or without a reasonable accommodation. Establish and maintain effective working relationships with Department personnel, County officials, personnel of other County departments, commissions and boards, local, state, and federal public planning agencies, the general public and media, communicate effectively orally and in writing and address groups and governmental bodies.
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,300.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Accounting Technician II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit. This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas within Fiscal Services. This Accounting Technician II position is responsible for processing pay cycles for all AP invoices, including handling the wire payments in Wells Fargo, along with handling the voids and stop payments. In addition, incumbent will assist with the use of the current travel software, ensuring vendor set ups within the software, and maintaining data integrity, providing some functional support as well as training to end users. Lastly, incumbent will identify, track, and clear Accounts Payable compliance issues including but not limited to STD261s and Defensive driving mandatory coverage requirements. Duties will also include the maintenance of AP records and monitoring the Accounts Payable email inbox. Responsibilities Run the AP Pay Cycles Post information to journals, registers, and ledgers; analyze and assemble and compile data used in the generation of financial reports and/or analysis: Run the various pay cycles for the campus Process the weekly wire payments in the Wells Fargo portal, and the Peoplesoft system Audit the trial register for accuracy before checks are printed and released to vendors Sort checks for distribution and contact various departments for check pick up Research and follow up on reimbursement checks that are not picked up by employees Monitor Wells Fargo exceptions in Wells Fargo Log into Wells Fargo on a daily basis to monitor any exceptions Monitor rejected payments via ACH/EFT Certify Functional Assistance Perform a number of ongoing systems administration activities for the University’s travel software program (i.e., Certify): Unsettled claim user follow-up with emails and education Responsible for creating new suppliers in Certify Accounts Payable Compliance Activities Identify, track, and clear Accounts Payable compliance issues including but not limited to STD 261s and Defensive Driving mandatory coverage requirements Escalate unresolved compliance issues to the appropriate administrator Develop and maintain business processes to support this effort, leveraging automation Stop Payments and Voids Process and control void checks and stop payments Handle monthly processing of stale-dated & escheated checks Work with GL group to assist in bank reconciliation process Maintain file of canceled and void checks and escheated payments Other Track Certify earnings/rewards, coordinating with management spending of rewards Maintain records Monitor the accounts payable email Sort mail, greet customers, and provide assistance as needed System testing for upgrades Archiving and boxing of documents as needed Primary point of contact for pulling audit samples and other projects as requested Other duties as assigned Minimum Qualifications Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Experience: Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities Knowledge: Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices Abilities: Apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid work independently Make sound decisions and recommendations regarding accounting activities Required Qualifications Be able to effectively operate the following office equipment: Personal computer Ten key by touch Fax Machine Document scanner Copier Be able to effectively use the following software: PeopleSoft Microsoft Excel Microsoft Word Internet browsers Must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university. Be able to sit for long periods, bending, reaching, lifting as required in an office environment. Being able to lift up to 25lbs for year end boxing of invoices. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Apr 26 2024 Pacific Daylight Time Applications close: Aug 26 2024 Pacific Daylight Time Closing Date/Time:
Apr 27, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,300.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Accounting Technician II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit. This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas within Fiscal Services. This Accounting Technician II position is responsible for processing pay cycles for all AP invoices, including handling the wire payments in Wells Fargo, along with handling the voids and stop payments. In addition, incumbent will assist with the use of the current travel software, ensuring vendor set ups within the software, and maintaining data integrity, providing some functional support as well as training to end users. Lastly, incumbent will identify, track, and clear Accounts Payable compliance issues including but not limited to STD261s and Defensive driving mandatory coverage requirements. Duties will also include the maintenance of AP records and monitoring the Accounts Payable email inbox. Responsibilities Run the AP Pay Cycles Post information to journals, registers, and ledgers; analyze and assemble and compile data used in the generation of financial reports and/or analysis: Run the various pay cycles for the campus Process the weekly wire payments in the Wells Fargo portal, and the Peoplesoft system Audit the trial register for accuracy before checks are printed and released to vendors Sort checks for distribution and contact various departments for check pick up Research and follow up on reimbursement checks that are not picked up by employees Monitor Wells Fargo exceptions in Wells Fargo Log into Wells Fargo on a daily basis to monitor any exceptions Monitor rejected payments via ACH/EFT Certify Functional Assistance Perform a number of ongoing systems administration activities for the University’s travel software program (i.e., Certify): Unsettled claim user follow-up with emails and education Responsible for creating new suppliers in Certify Accounts Payable Compliance Activities Identify, track, and clear Accounts Payable compliance issues including but not limited to STD 261s and Defensive Driving mandatory coverage requirements Escalate unresolved compliance issues to the appropriate administrator Develop and maintain business processes to support this effort, leveraging automation Stop Payments and Voids Process and control void checks and stop payments Handle monthly processing of stale-dated & escheated checks Work with GL group to assist in bank reconciliation process Maintain file of canceled and void checks and escheated payments Other Track Certify earnings/rewards, coordinating with management spending of rewards Maintain records Monitor the accounts payable email Sort mail, greet customers, and provide assistance as needed System testing for upgrades Archiving and boxing of documents as needed Primary point of contact for pulling audit samples and other projects as requested Other duties as assigned Minimum Qualifications Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Experience: Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities Knowledge: Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices Abilities: Apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid work independently Make sound decisions and recommendations regarding accounting activities Required Qualifications Be able to effectively operate the following office equipment: Personal computer Ten key by touch Fax Machine Document scanner Copier Be able to effectively use the following software: PeopleSoft Microsoft Excel Microsoft Word Internet browsers Must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university. Be able to sit for long periods, bending, reaching, lifting as required in an office environment. Being able to lift up to 25lbs for year end boxing of invoices. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Apr 26 2024 Pacific Daylight Time Applications close: Aug 26 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
S alary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $110,000.00 per year to $125,000.00 per year. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general direction of the AVP of Risk Management and Internal Control (RMIC), the Manager of Audits & Compliance will coordinate and support all Chancellor’s Office and external agency audit activities, and is responsible for facilitating regular audits or advisory services of campus operations performed by the Chancellor’s Office of Audit & Advisory Services (AAS), and ensuring that the campus responds to audit observations and recommendation; plan, execute, and administer the internal audit function at Cal State East Bay. This includes conducting reviews of higher-risk organization and functional activities, and recommending appropriate corrective action or changes in current policies, procedures, or processes of the University and its auxiliary organizations. This position will assess whether organizational units in the University are in compliance with CSU policies, applicable federal and state laws and regulations, and statements of policies and procedures, in a manner consistent with both University objectives and high standards of administrative practice and consult and advise management and staff, including serving on campus steering committees as needed for audit and compliance related matters. Responsibilities Coordinate and support all activities between Cal State East Bay and Chancellor’s Office of Audit and Advisory Services (AAS) and external agencies. The AAS auditors perform three to four audits per year on campus. Each AAS audit cycle takes about 4 months for the first three audit phases. Multiple AAS audits run concurrently since the resolution of audit observations usually overlaps the next audit. In addition to audits, the campus VP/CFO occasionally requests that AAS perform internal reviews or advisory service engagements, which follow the same four phases. Phase 1 - Pre-Audit: Internal Control Questionnaire/Request for Documents (30 days): Consult with departments being audited. Lead the compilation, development, and submission of requested documents. Prepare responses. Coordinate audit schedule with AAS and CFO. Phase 2 - Audit Fieldwork: Host AAS auditors on campus or virtually and facilitate their access to University staff and records. Coordinate and attend status meetings with staff members from the University and AAS. Assist in resolving audit issues and coordinate with campus staff to provide additional documents requested during 5 weeks of audit work on campus. Phase 3 - Review audit report draft and prepare Campus Management Response: Lead review of draft audit reports by relevant staff members. Report questions and concerns to AAS. Determine if formal exit conferences will be requested. Negotiate final audit report language with AAS, as needed. Lead the development and submission of campus management responses to all audit observations, and corrective actions for all recommendations. Phase 4 - Resolution of Audit Observations: Determine what will be acceptable to resolve audit recommendations. Regularly apprise the Director of RMIC and CFO and other campus leaders of the status of audit recommendations. Lead the compilation and development of evidence of implementing recommendations; facilitate the submission of transmittal letters to the CSU Vice Chancellor of AAS on behalf of the CFO. Consult, review and/or write business process guidelines (BPG’s), as needed. Ensure that correction actions are taken within the established implementation timelines. Conduct internal monitoring or follow up reviews, as needed, after the audit is completed. Plan, develop, and implement the internal audit function for the University and campus auxiliary organizations that tests and evaluates compliance with federal, state and CSU policies and regulations; determines the effectiveness of operating controls. Conduct annual risk assessments across the campus and develop and execute an internal audit plan to review high-risk areas as appropriate. Analyze operations, financial and organizational issues, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations to improve operations. Provide assurance that University assets are properly safeguarded and accounted for and effectively used in accordance with established policies and procedures. Summarize information, audit observations, and recommendations into written workpapers, and reports, and prepare timely professional reports that are complete, accurate and compelling. Maintain adequate workpapers as evidence of review work performed and preparation of fieldwork reports. Provides ongoing consulting to manage University compliance and reduce exposure to lawsuits related to mandatory federal laws (and CSU policies) in the following areas: Report of any fiscal irregularities {thefts, fraud, etc.) over $5,000 per CSU Executive Order 1104 (formerly EO 813): Analyze internal control failures and make recommendations to implement corrective actions. Report to CSU, State Auditor, Dept. of Finance, as required. Assist the AVP of RMIC, who is the University’s designated Whistleblower Administrator pursuant to CSU Executive Orders 1115 and 1116, as well as the California State Whistleblower Protection Act: Notice the campus community regarding the Whistleblower Program. Implement and maintain procedures for receiving inquiries and complaints. Consider allegations and conduct preliminary reviews of complaints. Plan and perform comprehensive investigations. Report investigation results. Develop and follow up on corrective actions arising from investigations. Americans with Disabilities Act (ADA): Member of the ATI (Assistive Technology Initiative) Steering Committee regarding mandatory accessibility of campus websites, instructional materials and procurement of electronic and IT software. Business Continuity: Collaborate with department and functional stakeholders in the development and maintenance of CSUEB Business Continuity Plan to assure efficient and effective continuation of essential functions of the University during an emergency. Work collaboratively with the Emergency Manager on the testing and improvements of BCPs. Minimum Qualifications Incumbents must possess a B.A. or B.S. from an accredited four-year college or university in Public Administration, Public Policy, Economics, Business Administration, Accounting, or related area, and A minimum of three years of related practical audit experience and at least three years of supervising /managing professional staff. Preferred Skills and Knowledge Incumbents must demonstrate the ability to independently perform all phases of internal auditing and possess knowledge of the theories and principles of internal auditing, audit standards, and general administration and management controls. Incumbents must have the analytic skills and be able to deploy techniques in performance auditing, financial analysis and cost-benefit analysis. Incumbents should have an understanding of the role of governmental institutions in general and public colleges and universities in particular, and demonstrate the ability to quickly learn processes, rules and operations on campus. Incumbents must inspire trust and respect to maintain effective working relationships with staff members of all levels, backgrounds, and work styles, and demonstrate the ability to “achieve results through others” without having organizational authority over others. Incumbents must maintain an objective attitude, and establish and maintain credibility among staff members on campus. Incumbents must have excellent project management skills in order to consistently lead diverse groups of disparate University staff members toward the achievement of a single goal, and within non negotiable deadlines. Incumbents must be proficient in computer applications, particularly spreadsheets and word processing; PowerPoint familiarity is also desirable. Incumbents must have effective interpersonal (verbal) communication as well as writing skills. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Audits & Compliance Manager will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Nov 14 2023 Pacific Standard Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time:
Mar 07, 2024
S alary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $110,000.00 per year to $125,000.00 per year. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general direction of the AVP of Risk Management and Internal Control (RMIC), the Manager of Audits & Compliance will coordinate and support all Chancellor’s Office and external agency audit activities, and is responsible for facilitating regular audits or advisory services of campus operations performed by the Chancellor’s Office of Audit & Advisory Services (AAS), and ensuring that the campus responds to audit observations and recommendation; plan, execute, and administer the internal audit function at Cal State East Bay. This includes conducting reviews of higher-risk organization and functional activities, and recommending appropriate corrective action or changes in current policies, procedures, or processes of the University and its auxiliary organizations. This position will assess whether organizational units in the University are in compliance with CSU policies, applicable federal and state laws and regulations, and statements of policies and procedures, in a manner consistent with both University objectives and high standards of administrative practice and consult and advise management and staff, including serving on campus steering committees as needed for audit and compliance related matters. Responsibilities Coordinate and support all activities between Cal State East Bay and Chancellor’s Office of Audit and Advisory Services (AAS) and external agencies. The AAS auditors perform three to four audits per year on campus. Each AAS audit cycle takes about 4 months for the first three audit phases. Multiple AAS audits run concurrently since the resolution of audit observations usually overlaps the next audit. In addition to audits, the campus VP/CFO occasionally requests that AAS perform internal reviews or advisory service engagements, which follow the same four phases. Phase 1 - Pre-Audit: Internal Control Questionnaire/Request for Documents (30 days): Consult with departments being audited. Lead the compilation, development, and submission of requested documents. Prepare responses. Coordinate audit schedule with AAS and CFO. Phase 2 - Audit Fieldwork: Host AAS auditors on campus or virtually and facilitate their access to University staff and records. Coordinate and attend status meetings with staff members from the University and AAS. Assist in resolving audit issues and coordinate with campus staff to provide additional documents requested during 5 weeks of audit work on campus. Phase 3 - Review audit report draft and prepare Campus Management Response: Lead review of draft audit reports by relevant staff members. Report questions and concerns to AAS. Determine if formal exit conferences will be requested. Negotiate final audit report language with AAS, as needed. Lead the development and submission of campus management responses to all audit observations, and corrective actions for all recommendations. Phase 4 - Resolution of Audit Observations: Determine what will be acceptable to resolve audit recommendations. Regularly apprise the Director of RMIC and CFO and other campus leaders of the status of audit recommendations. Lead the compilation and development of evidence of implementing recommendations; facilitate the submission of transmittal letters to the CSU Vice Chancellor of AAS on behalf of the CFO. Consult, review and/or write business process guidelines (BPG’s), as needed. Ensure that correction actions are taken within the established implementation timelines. Conduct internal monitoring or follow up reviews, as needed, after the audit is completed. Plan, develop, and implement the internal audit function for the University and campus auxiliary organizations that tests and evaluates compliance with federal, state and CSU policies and regulations; determines the effectiveness of operating controls. Conduct annual risk assessments across the campus and develop and execute an internal audit plan to review high-risk areas as appropriate. Analyze operations, financial and organizational issues, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations to improve operations. Provide assurance that University assets are properly safeguarded and accounted for and effectively used in accordance with established policies and procedures. Summarize information, audit observations, and recommendations into written workpapers, and reports, and prepare timely professional reports that are complete, accurate and compelling. Maintain adequate workpapers as evidence of review work performed and preparation of fieldwork reports. Provides ongoing consulting to manage University compliance and reduce exposure to lawsuits related to mandatory federal laws (and CSU policies) in the following areas: Report of any fiscal irregularities {thefts, fraud, etc.) over $5,000 per CSU Executive Order 1104 (formerly EO 813): Analyze internal control failures and make recommendations to implement corrective actions. Report to CSU, State Auditor, Dept. of Finance, as required. Assist the AVP of RMIC, who is the University’s designated Whistleblower Administrator pursuant to CSU Executive Orders 1115 and 1116, as well as the California State Whistleblower Protection Act: Notice the campus community regarding the Whistleblower Program. Implement and maintain procedures for receiving inquiries and complaints. Consider allegations and conduct preliminary reviews of complaints. Plan and perform comprehensive investigations. Report investigation results. Develop and follow up on corrective actions arising from investigations. Americans with Disabilities Act (ADA): Member of the ATI (Assistive Technology Initiative) Steering Committee regarding mandatory accessibility of campus websites, instructional materials and procurement of electronic and IT software. Business Continuity: Collaborate with department and functional stakeholders in the development and maintenance of CSUEB Business Continuity Plan to assure efficient and effective continuation of essential functions of the University during an emergency. Work collaboratively with the Emergency Manager on the testing and improvements of BCPs. Minimum Qualifications Incumbents must possess a B.A. or B.S. from an accredited four-year college or university in Public Administration, Public Policy, Economics, Business Administration, Accounting, or related area, and A minimum of three years of related practical audit experience and at least three years of supervising /managing professional staff. Preferred Skills and Knowledge Incumbents must demonstrate the ability to independently perform all phases of internal auditing and possess knowledge of the theories and principles of internal auditing, audit standards, and general administration and management controls. Incumbents must have the analytic skills and be able to deploy techniques in performance auditing, financial analysis and cost-benefit analysis. Incumbents should have an understanding of the role of governmental institutions in general and public colleges and universities in particular, and demonstrate the ability to quickly learn processes, rules and operations on campus. Incumbents must inspire trust and respect to maintain effective working relationships with staff members of all levels, backgrounds, and work styles, and demonstrate the ability to “achieve results through others” without having organizational authority over others. Incumbents must maintain an objective attitude, and establish and maintain credibility among staff members on campus. Incumbents must have excellent project management skills in order to consistently lead diverse groups of disparate University staff members toward the achievement of a single goal, and within non negotiable deadlines. Incumbents must be proficient in computer applications, particularly spreadsheets and word processing; PowerPoint familiarity is also desirable. Incumbents must have effective interpersonal (verbal) communication as well as writing skills. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Audits & Compliance Manager will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Nov 14 2023 Pacific Standard Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time: