City of Glenwood Springs, CO
Glenwood Springs, Colorado, United States
POSITION SUMMARY: Performs entry level clerical duties such as filing, typing and basic record keeping. Customer service contact both in person and on the phone. In addition, data entry and specific computer requirements are taught. ESSENTIAL FUNCTIONS: Enters data into records management system via computer and processes completed reports.Distributes large volumes of documents to various government agencies. Processes record requests.Performs various services such as VIN inspections, fingerprints, and simple incident reports.Answers office phones, directs calls, greets customers, receives complaints and corresponding information, dispatches information to Officers via radio.Tracks financial records associated with the functioning of the department.Operates the State crime computer system. CORE COMPETENCIES: Ability to deal with irate citizens calmly and professionally in person and on the telephone. Ability to communicate efficiently, verbally and via email. Basic math skills, including addition, subtraction, multiplication, and use of a calculator. General knowledge of records management, filing systems and office correspondence. Proficiency in the operation of basic office equipment (i.e., fax, copier, and shredder). Possesses a calm, respectful, and friendly demeanor during interactions with diverse agencies, community members, and other employees from various departments. Maintains a high level of confidentiality for sensitive information contained within department records. EDUCATION, TRAINING & CERTIFICATIONS Necessary: High school diploma or equivalent. Intermediate typing skills and rudimentary computer literacy. Valid Colorado Driver’s License and satisfactory driver’s record. Highly Desirable: Bi-lingual in fluent or semi-fluent Spanish to communicate with Latino community members preferred. POSITION REPORTS TO: Police Administrative Assistant II DIRECT REPORTS ASSIGNED: 0; non-supervisory position JOB LOCATION: City Hall, 101 West 8th Street, Glenwood Springs, CO FLSA STATUS: Non-Exempt CATEGORY: Full-Time HOURS: 40 hours Miscellaneous Information Position is eligible for full-time benefits. See attached benefits guide. Closing Date/Time: Open Until Filled
Apr 12, 2024
Full Time
POSITION SUMMARY: Performs entry level clerical duties such as filing, typing and basic record keeping. Customer service contact both in person and on the phone. In addition, data entry and specific computer requirements are taught. ESSENTIAL FUNCTIONS: Enters data into records management system via computer and processes completed reports.Distributes large volumes of documents to various government agencies. Processes record requests.Performs various services such as VIN inspections, fingerprints, and simple incident reports.Answers office phones, directs calls, greets customers, receives complaints and corresponding information, dispatches information to Officers via radio.Tracks financial records associated with the functioning of the department.Operates the State crime computer system. CORE COMPETENCIES: Ability to deal with irate citizens calmly and professionally in person and on the telephone. Ability to communicate efficiently, verbally and via email. Basic math skills, including addition, subtraction, multiplication, and use of a calculator. General knowledge of records management, filing systems and office correspondence. Proficiency in the operation of basic office equipment (i.e., fax, copier, and shredder). Possesses a calm, respectful, and friendly demeanor during interactions with diverse agencies, community members, and other employees from various departments. Maintains a high level of confidentiality for sensitive information contained within department records. EDUCATION, TRAINING & CERTIFICATIONS Necessary: High school diploma or equivalent. Intermediate typing skills and rudimentary computer literacy. Valid Colorado Driver’s License and satisfactory driver’s record. Highly Desirable: Bi-lingual in fluent or semi-fluent Spanish to communicate with Latino community members preferred. POSITION REPORTS TO: Police Administrative Assistant II DIRECT REPORTS ASSIGNED: 0; non-supervisory position JOB LOCATION: City Hall, 101 West 8th Street, Glenwood Springs, CO FLSA STATUS: Non-Exempt CATEGORY: Full-Time HOURS: 40 hours Miscellaneous Information Position is eligible for full-time benefits. See attached benefits guide. Closing Date/Time: Open Until Filled
City of Tacoma, WA
Tacoma, Washington, United States
Position Description The City of Tacoma is recruiting for the city-wide classification of Financial Assistant. Financial Assistants perform a variety of accounting support duties such as accounts payable, accounts receivable, payroll/timekeeping, and purchasing which may involve preparation of basic financial reports with accompanying narratives. The Financial Assistant classification involves the preparation, maintenance and analysis of financial and statistical records for an assigned set of accounts and/or funds, projects or programs; tracks, records, verifies and resolves issues with financial data; this classification is distinguished by having as a primary focus on the processing and verification of financial information. Benefits The City of Tacoma provides excellent medical, dental and vision benefits for the whole family; paid holidays and personal time off; participation in Tacoma's Public Employees' Retirement System and a growing variety of City-sponsored health and wellness opportunities. For more information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits. City of Tacoma Commitment to Diversity and Inclusion We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences, because we know that Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our most important goals is for the City of Tacoma workforce to reflect the community it serves, and this goal is in service of our greater vision for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications An equivalent combination to: graduation from high school supplemented by one (1) year of college- level course work in accounting and two (2) years of increasingly-responsible accounting clerical experience, which includes performing word processing and spreadsheet applications on a computer. Related work experience may be substituted for education on a year-for-year basis. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Some positions may require incumbents to successfully pass a Criminal Justice Information Services (CJIS) background check. Positions assigned to, or supporting the Tacoma Police Department, may require additional background screening, including, but not limited to, fingerprinting and/or a polygraph test. PHYSICAL REQUIREMENTS & WORKING CONDITIONS: Office environment. Some positions may require occasional travel within a 30-mile radius. Knowledge & Skills Accounting methods, practices and procedures. Financial and statistical record keeping. Modern office practices and procedures. Interpersonal skills using tact, patience and courtesy. Communicate information effectively to internal and external customers face-to-face, on the telephone, by electronic mail and through written correspondence. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar. Maintain complete sets for a variety of financial records, reports, documents and files for assigned accounts or funds; coordinate related accounting activity with other functions. Accounts Payable experience, understanding Accounts Payable best practices and accounting principles; government requirements as they relate to payment processing; have a clear understanding of tax rules (retail sales and use tax) Post, assemble, tabulate, compare, verify, balance, audit and adjust financial and statistical data and accounts; process documents involved in financial transactions. Performs a variety of financial support duties associated with the processing of the City’s payroll including auditing, review, and compliance. Research and resolve issues related to employee records, time-entry, leave, flex-time, holidays, pay issues and other absences. Prepare journal entries and reconcile fiscal records and documents, assist in budget monitoring, provide written and oral reports. Prepare, process, review, maintain and distribute correspondence, memoranda, reports, checks, warrants, purchase orders, bids, invoices, vouchers, bills, requisitions and other documents. Reconciles vendor statements by verification of invoices against purchase order, processes invoice for payment, investigates and resolves discrepancies. Ability to use a computer application to accurately enter text, insert pictures, format, edit, print, save and retrieve word processing documents. Ability to use a computer application to accurately enter, manipulate and format text and numerical data, insert, delete and manipulate cells, rows and columns and create and save worksheets, charts and graphs. Ability to use a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records and creating reports to communicate the information Ability to navigate the internet to find information, including the ability to open and configure standard browsers and use searches Principles and practices of training and providing work direction. Incumbent must be able to accurately and competently utilize a computer and automated spreadsheet software Read, interpret, apply and explain rules, regulations, policies and procedures within scope of authority. Add, subtract, multiply and divide quickly and accurately Establish and maintain cooperative and effective working relationships with others Analyze situations accurately and adopt an effective course of action Plan and organize work to meet schedules and timelines Enter data accurately Work independently and complete work with many interruptions Maintain confidentiality of information and records Incumbents are expected to use increasingly independent judgment and to perform increasingly complex tasks proportionate with experience Selection Process & Supplemental Information Interested individuals should apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position. Applicants who meet the minimum qualifications will be invited to take an online assessment covering Microsoft Excel 2016 basic and intermediate questions, along with financial assistant-level skill-based supplemental questions, as the required Experience & Training (E&T) test. Applicants must receive a passing score (70% or better) to be placed on the eligible list for interview and hiring consideration. The eligibility list established for this recruitment is generally good for one year. Applicants selected for interviews may be required to complete a work problem or an additional office skills assessment prior to their interview. Appointment is subject to successfully passing the background and reference checks. Positions assigned to the Tacoma Police Department may require additional background checks to include fingerprinting and/or a polygraph test. This position is covered by a Labor Agreement between the City of Tacoma and the Local 483. New employees must successfully complete a nine-month probationary period prior to obtaining permanent status in this classification. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend an hour or more entering the required information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at 253-591-5400 by 4:00 pm of the closing date of the job announcement. This will allow us to assist you before the job announcement closes. (For technical difficulties using the NeoGov system, call the applicant support line at 1-855-524-5627 between 6:00 am and 5:00 pm Pacific Time.) The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 5/15/2024 5:00 PM Pacific
May 07, 2024
Full Time
Position Description The City of Tacoma is recruiting for the city-wide classification of Financial Assistant. Financial Assistants perform a variety of accounting support duties such as accounts payable, accounts receivable, payroll/timekeeping, and purchasing which may involve preparation of basic financial reports with accompanying narratives. The Financial Assistant classification involves the preparation, maintenance and analysis of financial and statistical records for an assigned set of accounts and/or funds, projects or programs; tracks, records, verifies and resolves issues with financial data; this classification is distinguished by having as a primary focus on the processing and verification of financial information. Benefits The City of Tacoma provides excellent medical, dental and vision benefits for the whole family; paid holidays and personal time off; participation in Tacoma's Public Employees' Retirement System and a growing variety of City-sponsored health and wellness opportunities. For more information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits. City of Tacoma Commitment to Diversity and Inclusion We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences, because we know that Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our most important goals is for the City of Tacoma workforce to reflect the community it serves, and this goal is in service of our greater vision for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications An equivalent combination to: graduation from high school supplemented by one (1) year of college- level course work in accounting and two (2) years of increasingly-responsible accounting clerical experience, which includes performing word processing and spreadsheet applications on a computer. Related work experience may be substituted for education on a year-for-year basis. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Some positions may require incumbents to successfully pass a Criminal Justice Information Services (CJIS) background check. Positions assigned to, or supporting the Tacoma Police Department, may require additional background screening, including, but not limited to, fingerprinting and/or a polygraph test. PHYSICAL REQUIREMENTS & WORKING CONDITIONS: Office environment. Some positions may require occasional travel within a 30-mile radius. Knowledge & Skills Accounting methods, practices and procedures. Financial and statistical record keeping. Modern office practices and procedures. Interpersonal skills using tact, patience and courtesy. Communicate information effectively to internal and external customers face-to-face, on the telephone, by electronic mail and through written correspondence. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar. Maintain complete sets for a variety of financial records, reports, documents and files for assigned accounts or funds; coordinate related accounting activity with other functions. Accounts Payable experience, understanding Accounts Payable best practices and accounting principles; government requirements as they relate to payment processing; have a clear understanding of tax rules (retail sales and use tax) Post, assemble, tabulate, compare, verify, balance, audit and adjust financial and statistical data and accounts; process documents involved in financial transactions. Performs a variety of financial support duties associated with the processing of the City’s payroll including auditing, review, and compliance. Research and resolve issues related to employee records, time-entry, leave, flex-time, holidays, pay issues and other absences. Prepare journal entries and reconcile fiscal records and documents, assist in budget monitoring, provide written and oral reports. Prepare, process, review, maintain and distribute correspondence, memoranda, reports, checks, warrants, purchase orders, bids, invoices, vouchers, bills, requisitions and other documents. Reconciles vendor statements by verification of invoices against purchase order, processes invoice for payment, investigates and resolves discrepancies. Ability to use a computer application to accurately enter text, insert pictures, format, edit, print, save and retrieve word processing documents. Ability to use a computer application to accurately enter, manipulate and format text and numerical data, insert, delete and manipulate cells, rows and columns and create and save worksheets, charts and graphs. Ability to use a computer application to manage large amounts of information, including creating and editing simple databases, inputting data, retrieving specific records and creating reports to communicate the information Ability to navigate the internet to find information, including the ability to open and configure standard browsers and use searches Principles and practices of training and providing work direction. Incumbent must be able to accurately and competently utilize a computer and automated spreadsheet software Read, interpret, apply and explain rules, regulations, policies and procedures within scope of authority. Add, subtract, multiply and divide quickly and accurately Establish and maintain cooperative and effective working relationships with others Analyze situations accurately and adopt an effective course of action Plan and organize work to meet schedules and timelines Enter data accurately Work independently and complete work with many interruptions Maintain confidentiality of information and records Incumbents are expected to use increasingly independent judgment and to perform increasingly complex tasks proportionate with experience Selection Process & Supplemental Information Interested individuals should apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position. Applicants who meet the minimum qualifications will be invited to take an online assessment covering Microsoft Excel 2016 basic and intermediate questions, along with financial assistant-level skill-based supplemental questions, as the required Experience & Training (E&T) test. Applicants must receive a passing score (70% or better) to be placed on the eligible list for interview and hiring consideration. The eligibility list established for this recruitment is generally good for one year. Applicants selected for interviews may be required to complete a work problem or an additional office skills assessment prior to their interview. Appointment is subject to successfully passing the background and reference checks. Positions assigned to the Tacoma Police Department may require additional background checks to include fingerprinting and/or a polygraph test. This position is covered by a Labor Agreement between the City of Tacoma and the Local 483. New employees must successfully complete a nine-month probationary period prior to obtaining permanent status in this classification. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend an hour or more entering the required information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at 253-591-5400 by 4:00 pm of the closing date of the job announcement. This will allow us to assist you before the job announcement closes. (For technical difficulties using the NeoGov system, call the applicant support line at 1-855-524-5627 between 6:00 am and 5:00 pm Pacific Time.) The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 5/15/2024 5:00 PM Pacific
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Senior Public Safety Assistant Job Category: CSEA Job Opening Date: May 03, 2024 Job Closing Date: May 29, 2024 Location: Saddleback College Work Location: Mission Viejo, CA Department: Office of Safety and Security Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00am - 5:00pm (Schedule and Shift are subject to change in accordance with the department needs.) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 months Salary: Starting at $4,419 per month Required Documents: Resume - Optional Document: Cover Letter Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 117 Application materials must be received by 11:59 pm 05/28/2024 Required Documents: Resume Optional Document: Cover Letter Applications missing the required documents will not be considered. This position is categorically funded. Employment in this position is contingent upon funding by: 100% Parking Fund. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from the Chief of Police or designee, leads, plans, and coordinates access control activities and provides highly specialized support for the Campus Police Department at an assigned campus. Performs duties of a Public Safety Assistant; and provides clerical assistance as needed within the department. Supports front counter operations, providing a variety of information and assistance to students, faculty, staff, and the general public relative to assigned area of responsibility; receives incoming calls related to public safety matters from the campus community and the general public; supports the Campus Police Department in field assignments on foot or utilizing vehicles as necessary. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Public Safety Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. The Senior Public Safety Assistant functions as a Public Safety Assistant and is assigned additional responsibility for access control, and other specialized functions of the police department. The incumbent provides direction, coordinates, and oversees the day-to-day activities of access control for the assigned campus. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Leads, plans, and coordinates access control activities and functions to accomplish department goals and objectives; performs duties of a Public Safety Assistant. Oversees issuing, assigning access rights for access control cards or key fobs, and decommissioning of access control cards; processes requests for card access and modifications; monitors, tracks, and evaluates card access activity system wide. Serves as primary point of contact for service requests on access control systems; performs service/installation of access control systems, including in new construction; issues, receives, evaluates, and responds to work orders and requests; evaluates, diagnoses, troubleshoots systems, and performs maintenance, configuration changes, and repairs, as necessary; establishes priorities and coordinates with contractors and vendors, when required; performs testing, verification, and validation of installations and repairs using a variety of tools and methods; inspects work for compliance with current regulations and standards; maintains documentation of current systems, changes to configuration items, inventory, tasks, and daily service requests, etc. to keep accurate and appropriate records; evaluates present systems and recommends system expansion, modification, and replacement. Provides subject matter expertise related to systems; attends project meetings pertaining to access control integration; coordinates with administration, departments, and external groups to resolve access control related issues by applying technical solutions; assists in policy and procedure development related to access control; performs research on best practices and stays current on related regulations; instructs employees in the use of access control system; provides end user support and guidance on access control, hardware, and systems usage, ranging from beginners to expert users. Assists other college and external personnel for the purpose of supporting them in the completion of their work activities (i.e., coordination with electricians, locksmith, carpenters, etc.). May serve as receptionist for the Campus Police Department at an assigned campus; receives office and telephone callers; provides material and information in response to requests for information related to assigned area of responsibility; conveys telephone messages; refers callers to appropriate staff for further assistance as needed. Assists with the issuance of parking permits to students, staff, and special student categories, and related activities. Issues parking citations in support of parking enforcement operations; conducts traffic control in support of traffic enforcement operations; provides assistance to individuals having received citations; provides information for appealing citations; processes initial Administrative Reviews from walk-in customers, the citation processing agency, or by mail; logs in requests for hearings; enters results; receives, records, and issues receipts for parking citation payments and enters payments into system. Receives and maintains safe storage of campus lost and found items; attempts to contact owner of item; maintains records of items received and claimed. May operate Live Scan fingerprinting device for applicant and general public records checks. Assists with crowd management at campus events. Performs student escort services. Assists with Counter Reports, including traffic accident and no lead criminal incident reports. Uses District, College, State, and Federal laws, codes, regulations, policies, and procedures to provide accurate information and services; answers questions, clarifies information, responds to requests, and resolves problems; explains District, College, Division, or Department area policies and procedures where judgment, knowledge, tact, and interpretation of policies and procedures is necessary; researches and interprets regulations for Federal, State, District and College programs relating to area of assignment; maintains current knowledge and stays up to date on requirements and changes related to area of assignment; participates in the development of new/revised procedures to accommodate changes; maintains a working knowledge of standard operating procedures within the area of assignment. Composes, prepares, completes, and maintain a variety of correspondence, documents, forms, and other materials; generates, prepares, monitors, maintains, and reviews reports; disseminates information as appropriate; verifies and reviews documents and reports for completeness, accuracy, and conformance with established regulations and procedures. Utilizes various computer applications and software packages including word processing, spreadsheet, and database programs; operates a variety of office equipment and machines; learns to use new technology as necessary to perform duties; utilizes electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments. Establishes and maintains complex, interrelated filing systems including confidential files; collects, compiles, and records data and other information; researches and verifies information. Attends a variety of meetings, workshops, conferences, presentations, and training sessions as required; maintains compliance with mandatory trainings and certifications as directed by supervisor; attends and participates in diversity, equity and inclusion trainings and events. Abides by all confidentiality practices required by District, College, state, and federal policies, laws, rules, and regulations. Establishes and maintains cooperative working relationships with students, staff, and faculty, as well as various outside groups to ensure efficient, effective, and correct implementation of departmental objectives. Maintains departmental area(s) in a safe, clean, and orderly environment; assures compliance with established safety procedures and regulations; refers unresolved problems to supervisor. Provides functional and technical work direction to lower-level staff, temporary employees, and student workers; trains new and existing staff as assigned; prioritizes work assignments; ensures work is completed in a timely manner; verifies the work of assigned staff for accuracy. Performs related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Operation, procedures, and policies of a College Police Department; applicable local, state, and federal laws, codes, and regulations; District and College organization, operations, policies, and objectives. Advanced working knowledge of electronic access control technology; access control system equipment testing, repair, and maintenance procedures; working knowledge of low voltage systems. Basic emergency procedures and proper radio communication procedures and rules. Crowd management and traffic control methods and techniques. Software programs, hardware, and database systems relevant to area of assignment. Current office practices, procedures, methods, and computer equipment, software, hardware, and applications related to the work, including word processing, spreadsheets, and databases. Principles and practices used to establish and maintain files and information retrieval systems; principles and practice of recordkeeping, and principles and procedures of writing and report preparation. Work organization principles and practices. Basic mathematical concepts. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Techniques for providing a high level of customer service including methods and techniques of proper telephone etiquette. South Orange County Community College District Senior Public Safety Assistant, Page 4 Interpersonal skills using tact, patience, and courtesy. Techniques to facilitate effective interaction with people on an individual or group basis. Confidentiality requirements when dealing with personal and sensitive student information. Occupational hazards and standard safety policies and procedures. Principles and practices of providing training and guidance to lower-level staff and student workers. Ability to: Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand, explain, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment. Perform a variety of office support and clerical duties and activities of a general and specialized nature for assigned campus police office. Work with software/hardware used in electronic access control systems; diagnose and repair access control security system hardware; effectively prioritize work requests. Make recommendations for access control security needs. Coordinate work with both internal and external stakeholders. Follow protocols and escalate as needed. Learn geographic features and streets of the campus. Learn to operate office equipment including computers and Live Scan device. Operate two-way radio equipment to communicate with police station or other police personnel. Provide operational and technical guidance and leadership to staff in area of expertise. Receive and appropriately respond to telephone calls for emergency service as needed; remain calm in emergency situations. Communicate clearly and concisely, both orally and in writing in English; use correct English usage, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and effectively. Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; effectively present information in person or on the telephone to students, staff, or the public; provide excellent customer service. Perform a variety of office support and clerical duties and activities of in support of the assigned area; operate office equipment including hardware, software, and devices supporting word processing, database management, and spreadsheets; type or enter data at a speed necessary for successful job performance; maintain accurate filing, record keeping, and tracking systems; apply excellent organization skills and attention to detail; compose and prepare correspondence and memoranda; maintain filing systems; prepare documentation, reports, and other written materials. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively. Exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; maintain critical and sensitive information, records, and reports confidentially. Provide training and work direction to assigned temporary and student staff. Effectively utilize computer applications and equipment in the performance of duties; adapt to changing technologies and learn functionality of new equipment and systems. Report to work on a regular and consistent basis, as scheduled, to assigned job. Work some evening/weekend shifts as required. Maintain the cleanliness, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior. Participate in trainings and meetings on-site and off-site as required. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade. Experience: One year of working in a security or law enforcement setting. Preferred: Experience working with access control systems. Licenses, Certificates, and/or Other Requirements: A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. WORK ENVIRONMENT AND PHYSICAL DEMANDS The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Work Environment: Work is performed primarily in a college campus setting. Duties may be performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, staff, and others; or at field assignments such as parking enforcement or traffic control. At least minimal environmental controls are in place to assure health and comfort. Physical Demands: Primary functions require sufficient physical ability and mobility to work in an office setting; to sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations for duty assignments or to pick up or deliver materials. Subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, staff, and others; or at field assignments such as parking enforcement or traffic control. At least minimal environmental controls are in place to assure health and comfort. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
May 04, 2024
Full Time
Title: Senior Public Safety Assistant Job Category: CSEA Job Opening Date: May 03, 2024 Job Closing Date: May 29, 2024 Location: Saddleback College Work Location: Mission Viejo, CA Department: Office of Safety and Security Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00am - 5:00pm (Schedule and Shift are subject to change in accordance with the department needs.) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 months Salary: Starting at $4,419 per month Required Documents: Resume - Optional Document: Cover Letter Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 117 Application materials must be received by 11:59 pm 05/28/2024 Required Documents: Resume Optional Document: Cover Letter Applications missing the required documents will not be considered. This position is categorically funded. Employment in this position is contingent upon funding by: 100% Parking Fund. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from the Chief of Police or designee, leads, plans, and coordinates access control activities and provides highly specialized support for the Campus Police Department at an assigned campus. Performs duties of a Public Safety Assistant; and provides clerical assistance as needed within the department. Supports front counter operations, providing a variety of information and assistance to students, faculty, staff, and the general public relative to assigned area of responsibility; receives incoming calls related to public safety matters from the campus community and the general public; supports the Campus Police Department in field assignments on foot or utilizing vehicles as necessary. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Public Safety Assistant series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. The Senior Public Safety Assistant functions as a Public Safety Assistant and is assigned additional responsibility for access control, and other specialized functions of the police department. The incumbent provides direction, coordinates, and oversees the day-to-day activities of access control for the assigned campus. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Leads, plans, and coordinates access control activities and functions to accomplish department goals and objectives; performs duties of a Public Safety Assistant. Oversees issuing, assigning access rights for access control cards or key fobs, and decommissioning of access control cards; processes requests for card access and modifications; monitors, tracks, and evaluates card access activity system wide. Serves as primary point of contact for service requests on access control systems; performs service/installation of access control systems, including in new construction; issues, receives, evaluates, and responds to work orders and requests; evaluates, diagnoses, troubleshoots systems, and performs maintenance, configuration changes, and repairs, as necessary; establishes priorities and coordinates with contractors and vendors, when required; performs testing, verification, and validation of installations and repairs using a variety of tools and methods; inspects work for compliance with current regulations and standards; maintains documentation of current systems, changes to configuration items, inventory, tasks, and daily service requests, etc. to keep accurate and appropriate records; evaluates present systems and recommends system expansion, modification, and replacement. Provides subject matter expertise related to systems; attends project meetings pertaining to access control integration; coordinates with administration, departments, and external groups to resolve access control related issues by applying technical solutions; assists in policy and procedure development related to access control; performs research on best practices and stays current on related regulations; instructs employees in the use of access control system; provides end user support and guidance on access control, hardware, and systems usage, ranging from beginners to expert users. Assists other college and external personnel for the purpose of supporting them in the completion of their work activities (i.e., coordination with electricians, locksmith, carpenters, etc.). May serve as receptionist for the Campus Police Department at an assigned campus; receives office and telephone callers; provides material and information in response to requests for information related to assigned area of responsibility; conveys telephone messages; refers callers to appropriate staff for further assistance as needed. Assists with the issuance of parking permits to students, staff, and special student categories, and related activities. Issues parking citations in support of parking enforcement operations; conducts traffic control in support of traffic enforcement operations; provides assistance to individuals having received citations; provides information for appealing citations; processes initial Administrative Reviews from walk-in customers, the citation processing agency, or by mail; logs in requests for hearings; enters results; receives, records, and issues receipts for parking citation payments and enters payments into system. Receives and maintains safe storage of campus lost and found items; attempts to contact owner of item; maintains records of items received and claimed. May operate Live Scan fingerprinting device for applicant and general public records checks. Assists with crowd management at campus events. Performs student escort services. Assists with Counter Reports, including traffic accident and no lead criminal incident reports. Uses District, College, State, and Federal laws, codes, regulations, policies, and procedures to provide accurate information and services; answers questions, clarifies information, responds to requests, and resolves problems; explains District, College, Division, or Department area policies and procedures where judgment, knowledge, tact, and interpretation of policies and procedures is necessary; researches and interprets regulations for Federal, State, District and College programs relating to area of assignment; maintains current knowledge and stays up to date on requirements and changes related to area of assignment; participates in the development of new/revised procedures to accommodate changes; maintains a working knowledge of standard operating procedures within the area of assignment. Composes, prepares, completes, and maintain a variety of correspondence, documents, forms, and other materials; generates, prepares, monitors, maintains, and reviews reports; disseminates information as appropriate; verifies and reviews documents and reports for completeness, accuracy, and conformance with established regulations and procedures. Utilizes various computer applications and software packages including word processing, spreadsheet, and database programs; operates a variety of office equipment and machines; learns to use new technology as necessary to perform duties; utilizes electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments. Establishes and maintains complex, interrelated filing systems including confidential files; collects, compiles, and records data and other information; researches and verifies information. Attends a variety of meetings, workshops, conferences, presentations, and training sessions as required; maintains compliance with mandatory trainings and certifications as directed by supervisor; attends and participates in diversity, equity and inclusion trainings and events. Abides by all confidentiality practices required by District, College, state, and federal policies, laws, rules, and regulations. Establishes and maintains cooperative working relationships with students, staff, and faculty, as well as various outside groups to ensure efficient, effective, and correct implementation of departmental objectives. Maintains departmental area(s) in a safe, clean, and orderly environment; assures compliance with established safety procedures and regulations; refers unresolved problems to supervisor. Provides functional and technical work direction to lower-level staff, temporary employees, and student workers; trains new and existing staff as assigned; prioritizes work assignments; ensures work is completed in a timely manner; verifies the work of assigned staff for accuracy. Performs related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Operation, procedures, and policies of a College Police Department; applicable local, state, and federal laws, codes, and regulations; District and College organization, operations, policies, and objectives. Advanced working knowledge of electronic access control technology; access control system equipment testing, repair, and maintenance procedures; working knowledge of low voltage systems. Basic emergency procedures and proper radio communication procedures and rules. Crowd management and traffic control methods and techniques. Software programs, hardware, and database systems relevant to area of assignment. Current office practices, procedures, methods, and computer equipment, software, hardware, and applications related to the work, including word processing, spreadsheets, and databases. Principles and practices used to establish and maintain files and information retrieval systems; principles and practice of recordkeeping, and principles and procedures of writing and report preparation. Work organization principles and practices. Basic mathematical concepts. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Techniques for providing a high level of customer service including methods and techniques of proper telephone etiquette. South Orange County Community College District Senior Public Safety Assistant, Page 4 Interpersonal skills using tact, patience, and courtesy. Techniques to facilitate effective interaction with people on an individual or group basis. Confidentiality requirements when dealing with personal and sensitive student information. Occupational hazards and standard safety policies and procedures. Principles and practices of providing training and guidance to lower-level staff and student workers. Ability to: Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand, explain, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment. Perform a variety of office support and clerical duties and activities of a general and specialized nature for assigned campus police office. Work with software/hardware used in electronic access control systems; diagnose and repair access control security system hardware; effectively prioritize work requests. Make recommendations for access control security needs. Coordinate work with both internal and external stakeholders. Follow protocols and escalate as needed. Learn geographic features and streets of the campus. Learn to operate office equipment including computers and Live Scan device. Operate two-way radio equipment to communicate with police station or other police personnel. Provide operational and technical guidance and leadership to staff in area of expertise. Receive and appropriately respond to telephone calls for emergency service as needed; remain calm in emergency situations. Communicate clearly and concisely, both orally and in writing in English; use correct English usage, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and effectively. Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; effectively present information in person or on the telephone to students, staff, or the public; provide excellent customer service. Perform a variety of office support and clerical duties and activities of in support of the assigned area; operate office equipment including hardware, software, and devices supporting word processing, database management, and spreadsheets; type or enter data at a speed necessary for successful job performance; maintain accurate filing, record keeping, and tracking systems; apply excellent organization skills and attention to detail; compose and prepare correspondence and memoranda; maintain filing systems; prepare documentation, reports, and other written materials. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively. Exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; maintain critical and sensitive information, records, and reports confidentially. Provide training and work direction to assigned temporary and student staff. Effectively utilize computer applications and equipment in the performance of duties; adapt to changing technologies and learn functionality of new equipment and systems. Report to work on a regular and consistent basis, as scheduled, to assigned job. Work some evening/weekend shifts as required. Maintain the cleanliness, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior. Participate in trainings and meetings on-site and off-site as required. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade. Experience: One year of working in a security or law enforcement setting. Preferred: Experience working with access control systems. Licenses, Certificates, and/or Other Requirements: A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. WORK ENVIRONMENT AND PHYSICAL DEMANDS The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Work Environment: Work is performed primarily in a college campus setting. Duties may be performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, staff, and others; or at field assignments such as parking enforcement or traffic control. At least minimal environmental controls are in place to assure health and comfort. Physical Demands: Primary functions require sufficient physical ability and mobility to work in an office setting; to sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations for duty assignments or to pick up or deliver materials. Subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, staff, and others; or at field assignments such as parking enforcement or traffic control. At least minimal environmental controls are in place to assure health and comfort. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
City of Kennewick, WA
Kennewick, WA, United States
Description POSTING OVERVIEW Qualified candidates may be eligible for reimbursement on moving expenses. Flexible scheduling available to include (but are not limited to) every other Friday off. This position may be filled as a Level I or Level II Assistant City Attorney. 2024 Salary Ranges: Level I: $7,631 - $10,174/monthly Level II: $9,041 - $12,054/monthly CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources, and deliver solutions. CLASSIFICATION SUMMARY Level I: Under general direction, enforces the Municipal Code through legal representation of the City in misdemeanor cases. Incumbent provides legal advice to police officers and various City departments; reviews reports for charging decisions; conducts case settlement negotiations; prepares cases for trial and tries cases in court. Level II: This classification is distinguished from Assistant City Attorney I because it requires greater knowledge of civil litigation and government process. The incumbent will provide legal advice to the City Manager and City Council concerning civil litigation matters in executive sessions. The incumbent will also draft ordinances and prepare staff reports to the City Council. The incumbent exercises considerable discretion and has more expertise and independent authority than Assistant City Attorney I. Examples of Work Performed (Illustrative Only) The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as assigned. Level I: Prepares cases for court by reading police reports and records, contacting witnesses, reviewing all evidence to determine the legal sufficiency to pursue cases. Plans legal strategy to ensure compliance with state law. Charges crimes and infractions, exercises discretion in the level and number of charges to file. Represents the City in court for jury and bench trials, as well as hearings involving both criminal and non-criminal cases. Negotiates settlements of criminal and non-criminal cases with attorneys and defendants to ensure the best interests of the City are served. Provides legal advice to police officers regarding City laws and legal procedures, as well as to various City departments when legal representation is necessary in District Court. Reviews drug forfeiture reports; exercises discretion in approving which matters proceed to a forfeiture hearing; litigates forfeiture matters to completion. Receives and responds to inquiries from citizens, victims, attorneys and defendants regarding City laws and policies and pending cases depending upon the nature of information (public vs. confidential). Takes further action as necessary. Level II: Drafts and/or reviews a variety of legal documents, including but not limited to contracts, leases, interlocal agreements for services, real estate transactions, easements and other property-related documents, settlement agreements, and discovery-related documents. Provides legal advice to various City officials, the City Manager and City Council on appropriate course of action based upon existing law, whether to initiate legal proceedings, and legal strategy. When necessary, appears as Counsel for the City of Kennewick on civil matters filed in District Court and Superior Court, and in civil administrative hearings. Provides legal advice to police officers regarding City laws and legal procedures. Researches and drafts legal opinions in areas of municipal law, including but not limited to, public records, civil rights, public works, land use, police powers, taxing authority, etc. Charges crime and infractions, exercises discretion in the level and number of charges to file. Prepares cases for court by reviewing police reports and records, contacting witnesses, and reviewing other evidence to determine the veracity and legal sufficiency of the City’s case. Develops legal strategy to ensure compliance with state law. Represents the City in court for jury trials, bench trials, and motion hearings involving criminal cases. Negotiates settlement of criminal cases with attorneys and defendants to ensure the best interests of the City are served. Represents the City in court for jury and bench trials for civil cases by investigating facts, determining applicable law, assessing the likelihood of success, and negotiating a settlement or litigating accordingly. Receives and responds to inquiries from citizens, victims, attorneys and defendants regarding City laws and policies and pending cases depending upon the nature of information (public vs. confidential). Takes further action as necessary. Prepares ordinances and resolutions for City Council’s consideration, and delivers staff reports to City Council as necessary. Serves as counsel for the City’s Code Enforcement/Abatement Team. Provides direction, interpretation of governing local, state, and federal laws, and facilitates proper resolution to challenging code enforcement issues. Employment Standards MINIMUM QUALIFICATIONS Level I: This position requires a Juris Doctor degree but is otherwise an entry level position that will provide training, mentoring, and courtroom experience to the person hired. Active members of the Washington State Bar Association are preferred but individuals eligible for and awaiting admission may also be considered. Must be an active member of the Washington State Bar Association or be Rule 9 eligible. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Level II: This position requires a Juris Doctor degree and three or more years of experience in criminal prosecution, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Must be an active member of the Washington State Bar Association. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Supplemental Requirements To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: must regularly talk, hear/listen, see/observe, sit, stand and walk; must regularly demonstrate fine motor skills; must occasionally exert up to 10 pounds of force. WORK SCHEDULE The initial work schedule for this classification will be full-time, Monday through Friday. Early mornings, evenings and weekend work may be occasionally required. This classification is exempt under the FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.53% Plan III Employee Choice (see booklet) 9.53% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 5/31/2024 12:00 AM Pacific
May 04, 2024
Full Time
Description POSTING OVERVIEW Qualified candidates may be eligible for reimbursement on moving expenses. Flexible scheduling available to include (but are not limited to) every other Friday off. This position may be filled as a Level I or Level II Assistant City Attorney. 2024 Salary Ranges: Level I: $7,631 - $10,174/monthly Level II: $9,041 - $12,054/monthly CORE VALUE STATEMENT The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources, and deliver solutions. CLASSIFICATION SUMMARY Level I: Under general direction, enforces the Municipal Code through legal representation of the City in misdemeanor cases. Incumbent provides legal advice to police officers and various City departments; reviews reports for charging decisions; conducts case settlement negotiations; prepares cases for trial and tries cases in court. Level II: This classification is distinguished from Assistant City Attorney I because it requires greater knowledge of civil litigation and government process. The incumbent will provide legal advice to the City Manager and City Council concerning civil litigation matters in executive sessions. The incumbent will also draft ordinances and prepare staff reports to the City Council. The incumbent exercises considerable discretion and has more expertise and independent authority than Assistant City Attorney I. Examples of Work Performed (Illustrative Only) The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as assigned. Level I: Prepares cases for court by reading police reports and records, contacting witnesses, reviewing all evidence to determine the legal sufficiency to pursue cases. Plans legal strategy to ensure compliance with state law. Charges crimes and infractions, exercises discretion in the level and number of charges to file. Represents the City in court for jury and bench trials, as well as hearings involving both criminal and non-criminal cases. Negotiates settlements of criminal and non-criminal cases with attorneys and defendants to ensure the best interests of the City are served. Provides legal advice to police officers regarding City laws and legal procedures, as well as to various City departments when legal representation is necessary in District Court. Reviews drug forfeiture reports; exercises discretion in approving which matters proceed to a forfeiture hearing; litigates forfeiture matters to completion. Receives and responds to inquiries from citizens, victims, attorneys and defendants regarding City laws and policies and pending cases depending upon the nature of information (public vs. confidential). Takes further action as necessary. Level II: Drafts and/or reviews a variety of legal documents, including but not limited to contracts, leases, interlocal agreements for services, real estate transactions, easements and other property-related documents, settlement agreements, and discovery-related documents. Provides legal advice to various City officials, the City Manager and City Council on appropriate course of action based upon existing law, whether to initiate legal proceedings, and legal strategy. When necessary, appears as Counsel for the City of Kennewick on civil matters filed in District Court and Superior Court, and in civil administrative hearings. Provides legal advice to police officers regarding City laws and legal procedures. Researches and drafts legal opinions in areas of municipal law, including but not limited to, public records, civil rights, public works, land use, police powers, taxing authority, etc. Charges crime and infractions, exercises discretion in the level and number of charges to file. Prepares cases for court by reviewing police reports and records, contacting witnesses, and reviewing other evidence to determine the veracity and legal sufficiency of the City’s case. Develops legal strategy to ensure compliance with state law. Represents the City in court for jury trials, bench trials, and motion hearings involving criminal cases. Negotiates settlement of criminal cases with attorneys and defendants to ensure the best interests of the City are served. Represents the City in court for jury and bench trials for civil cases by investigating facts, determining applicable law, assessing the likelihood of success, and negotiating a settlement or litigating accordingly. Receives and responds to inquiries from citizens, victims, attorneys and defendants regarding City laws and policies and pending cases depending upon the nature of information (public vs. confidential). Takes further action as necessary. Prepares ordinances and resolutions for City Council’s consideration, and delivers staff reports to City Council as necessary. Serves as counsel for the City’s Code Enforcement/Abatement Team. Provides direction, interpretation of governing local, state, and federal laws, and facilitates proper resolution to challenging code enforcement issues. Employment Standards MINIMUM QUALIFICATIONS Level I: This position requires a Juris Doctor degree but is otherwise an entry level position that will provide training, mentoring, and courtroom experience to the person hired. Active members of the Washington State Bar Association are preferred but individuals eligible for and awaiting admission may also be considered. Must be an active member of the Washington State Bar Association or be Rule 9 eligible. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Level II: This position requires a Juris Doctor degree and three or more years of experience in criminal prosecution, or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above. Must be an active member of the Washington State Bar Association. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Supplemental Requirements To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: must regularly talk, hear/listen, see/observe, sit, stand and walk; must regularly demonstrate fine motor skills; must occasionally exert up to 10 pounds of force. WORK SCHEDULE The initial work schedule for this classification will be full-time, Monday through Friday. Early mornings, evenings and weekend work may be occasionally required. This classification is exempt under the FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.53% Plan III Employee Choice (see booklet) 9.53% Deferred Comp The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org ) Medical, Dental& Vision Insurance The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 5/31/2024 12:00 AM Pacific
City of LIvermore
Livermore, California, United States
Description Click here for the job announcement ! The City of Livermore is currently accepting applications for an Assistant or Associate Engineering Technician. There is one vacancy that the City can elect to fill at either level. DEFINITION Under general supervision, the Assistant Engineering Technician performs routine technical office and field engineering functions in connection with public works activities and performs other duties assigned. DISTINGUISHING CHARACTERISTICS The Assistant Engineering Technician is the entry level classification in the Engineering Technician series and has responsibility for conducting traffic, engineering and similar studies for public works projects, and for assigned technical engineering tasks; preparing plans and estimating for various engineering projects; issuing permits; reviewing building referrals; assigning fees; and inspecting permits and other construction activities. It is distinguished from the Associate Engineering Technician which is the journey level classification with responsibility of the more complicated technical tasks. SUPERVISION RECEIVED General supervision is provided by the Construction Inspection Manager or an engineer, depending on the assigned area of responsibility. Lead direction may be provided by other classifications in the division. SUPERVISION EXERCISED None. Examples of Important and Essential Functions General Engineering Duties/Computer Skills Operates reprographics machine and various other office machines such as photocopier, fax machine, and calculator; operates a personal computer to perform Computer Aided Drafting (CAD), GIS database and retrieval functions, word processing, and spreadsheet functions; updates various databases relating to permits, work orders, and service requests; assists contractors and the public in interpreting and complying with city design, land development, and construction policies and requirements; and maintains engineering files and base maps. Development Plan Review Uses computer aided drafting techniques and procedures to assist in the preparation of routine engineering plans for development projects; develops graphs, charts, and exhibits for presentations; Drafts specifications; reviews property descriptions; reviews final maps and lot line adjustments; reviews planning entitlement referrals and drafts conditions of approval; and reviews public improvement plans and building referrals for compliance with conditions of approval and City standards; updates City maps; and prepares and issues permits and calculates fees. Project Design Uses computer aided drafting techniques and procedures to prepare routine engineering plans for public works projects; develops graphs, charts, and exhibits for presentations; assists in research and in developing project design and cost estimates for City projects such as streets, bike trails, sewers, storm drains, water lines, parks, golf courses, airport, traffic control projects and other miscellaneous projects; and reviews development project plans for conformance with current engineering requirements on routine projects. Construction Compliance Performs field inspections of public works projects, developments, and activities requiring permits and inspection; inspects grading, underground utilities, City water mains, sewers, storm drains, curbs, gutters, paving, irrigation systems, street lights, and other infrastructure construction for conformance with regulatory standards, plans, and specifications; maintains daily written records of progress made in construction and materials used; assists in the preparation of progress payments and writing of change orders; and performs other contract administration duties on routine public works projects. Traffic and Transportation Collects data for various traffic engineering studies such as setting traffic counters, speed studies, turning movement counts, traffic control device inventory, and other research as assigned; assists in the preparation of plans and estimates for signing, striping and traffic signal projects; reviews traffic accident reports and prepares collision diagrams. Job Related and Essential Qualifications Demonstrated Knowledge of : Principles and practices of engineering related to design, construction, and maintenance of street, sidewalks, drainage and related public works projects; materials, methods and equipment used in the testing of construction materials; methods of compacting soils, grading methods, and erosion control techniques; miscellaneous public works repairs such as sidewalks, utility repairs, and trench compaction; civil engineering design and drafting techniques and procedures; surveying techniques and practices including algebra, geometry, and trigonometry; construction standards; computer usage and application in an engineering office; principles and practices of traffic engineering; signing and pavement marking standards; and methods of conducting various surveys and studies. Demonstrated Skills to : Read, evaluate, and interpret routine construction drawings, subdivision maps, and reports; analyze construction methods to determine conformance with accepted standards and enforce corrective actions when necessary; prepare clear and concise reports; draft maps, plans, and layouts; make accurate measurements and compute materials used in construction; correctly read and interpret field construction staking survey controls, plans, profiles, cross-sections, topographic maps and plats; solve problems and make appropriate decisions; utilize personal computers for CAD, GIS, spreadsheet and work processing software, and other specialized software programs; and exemplify an enthusiastic, resourceful, and effective customer service attitude with those contacted in the course of work. Ability to : Learn and apply the City's policies, practices, and protocols; effectively apply the required knowledge and skills in the daily performance of assigned duties; establish and maintain open and honest communications with co-workers at all levels of the organization; and remain flexible and adapt to changing conditions. Experience, Education and Training Guidelines Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be: Experience : Two years of technical experience in public works engineering including experience in civil design, construction, land development, and/or traffic engineering. Experience involving customer service is preferred. Education : Equivalent to graduation from high school supplemented by courses in algebra, geometry, trigonometry, land surveying, engineering design, and/or traffic engineering. An Associate degree in a related field is desirable. Training : Any recent training such as academic courses and certification programs which are relevant to this job classification. License : Certain positions may require the possession of a valid California driver's license and satisfactory driving record as determined by the City. Other Requirements : Willingness and ability to work overtime; respond to emergencies, attend meetings, classes, and seminars as required during work and non-work hours; work under adverse conditions such as in inclement weather, in awkward spaces, and in and around construction areas. Special Requirements : Essential duties require the mental and/or physical ability to work in a standard office environment; drive a motor vehicle; read fine print on drawings and computer monitors; converse in person, over the telephone, two-way radio, and around the noise of heavy construction equipment and be heard and clearly understood; move across rough terrain and bridge scaffolding; climb into and out of sewer holes and trenches, up 25 foot ladders, and several flights of stairs a day; use drafting and survey instruments, calculators, and personal computers; and strength to safely lift and maneuver materials weighing up to 30 pounds. Additional Information The City of Livermore is an equal opportunity employer and supports workforce diversity. CITY OF LIVERMORE BENEFITS SUMMARY Association of Livermore Employees Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024 MOU TERM 10/01/2021 - 09/30/2025 SCHEDULED INCREASES 10/11/2021 2.0% + $725.40/year 10/10/2022 3.5% + $754.56/year 10/09/2023 2.5% + $777.36/year 10/07/2024 2.0% + $796.80/year CAFETERIA PLAN (MEDICAL, DENTAL & VISION) $1,950/month towards medical, dental, and vision; unused balance paid in cash to employee. BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid $1,000 dependent coverage, ER paid EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings). LONG TERM DISABILITY (LTD) ER paid 60% of base monthly earnings to $5,000/month max. (180 day waiting period) PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340. Classic PERS Misc Member - 2% at 60 Member Rate = 7% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit New PERS Misc Member - 2% at 62 Member Rate = 7.5% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit MEDICARE (Hired after 3/31/86) EE paid 1.45% ER paid 1.45% RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account. VACATION ACCRUAL Years of ServiceTotal Accrual Per Year 180.6 hrs 2-5120.12 hrs 6-10135.98 hrs 11-15160.94 hrs 16-19180.18 hrs 20+192.4 hrs Prorated for part-time EE. Maximum accrual: 340 hours HOLIDAYS & HOLIDAY-IN-LIEU PAY Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay. Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period SICK LEAVE ACCRUAL 96.2 hours/year Pro-rated for part-time EE SICK LEAVE USAGE: FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual. PARENTAL LEAVE : For non-birthing parentwho becomes a parent due to adoption, foster care placement, or birth of a child- 48 hours BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leavecanbe used foraunt or uncle. FUNERAL LEAVE 3 regularly scheduled workdays max for immediate family. PERSONAL LEAVE Full-Time: 16 hours per year Pro-rated for part-time EE. PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City Rules & Regs Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act DEFERRED COMPENSATION 457(b) ER contributes $75 per pay period, with required matching of $75 by EE 2024 Maximum : Normal = $23,000 Age 50+ = $7,500 Catchup Limits = $46,000 Voluntary EE Participation SECTION 125 PLAN No ER contribution 2024 Maximum Dependent Care*: Up to $5,000/year -- *See IRS Pub #503 Unreimbursed Medical: Up to $3,200/year Pre-tax Health Care Premiums FSA's for Dependent Care Unreimbursed Medical Expenses Other options offered by plan administrator UNIFORM ALLOWANCE $850 per year/ paid in equal amounts per pay period For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist. SAFETY SHOE ALLOWANCE Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots. PRESCRIPTION SAFETY GLASSES Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries. SHIFT DIFFERENTIAL EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m. EQUIPMENT OPERATION Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day. STANDBY PAY 2 hours straight-time for standby on regularly scheduled work day 3 hours straight-time for standby on regularly scheduled days off and fixed City holidays CALL BACK PAY 3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE. WORK IN A HIGHER CLASS If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification. COURT PAY/COURT CANCELLATION PAY If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift. SUPPORT SERVICES TRAINING OFFICER PAY $90/pay period for full pay period while assigned. BILINGUAL PAY $60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job. $35/pay period for conversation level as certified by Department Head and approved by Admin Services Director. TELEPHONE PAY 20 minutes and for each minute exceeding 20 minutes at OT rate. CELL PHONE ALLOWANCE Standard = $40/month (if authorized) See Administrative Regulation 36 for details. COMMERCIAL DRIVERS' LICENSE PAY $35/pay period with valid CA Commercial Driver's License and valid DOT medical card. OT COMP & COMP TIME OFF OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out. TUITION REIMBURSEMENT 75% reimbursement fortuition & books For undergraduate studies, $4,000 FY max; $16,000 lifetime max For graduate studies, $5,000 FY max; $10,000 lifetime max LICENSES & CERTIFICATIONS 100% reimbursement for required licenses and certifications EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member. Unlimited telephonic consultations. FLSA WORK PERIOD 168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week. For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight, ending 7 days later on Saturday at 11:59 p.m. PAY PERIODS 26 pay periods per year Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees. ER = Employer EE = Employee FT = Full-Time PT = Part-Time Closing Date/Time: 5/20/2024 5:00 PM Pacific
Apr 27, 2024
Full Time
Description Click here for the job announcement ! The City of Livermore is currently accepting applications for an Assistant or Associate Engineering Technician. There is one vacancy that the City can elect to fill at either level. DEFINITION Under general supervision, the Assistant Engineering Technician performs routine technical office and field engineering functions in connection with public works activities and performs other duties assigned. DISTINGUISHING CHARACTERISTICS The Assistant Engineering Technician is the entry level classification in the Engineering Technician series and has responsibility for conducting traffic, engineering and similar studies for public works projects, and for assigned technical engineering tasks; preparing plans and estimating for various engineering projects; issuing permits; reviewing building referrals; assigning fees; and inspecting permits and other construction activities. It is distinguished from the Associate Engineering Technician which is the journey level classification with responsibility of the more complicated technical tasks. SUPERVISION RECEIVED General supervision is provided by the Construction Inspection Manager or an engineer, depending on the assigned area of responsibility. Lead direction may be provided by other classifications in the division. SUPERVISION EXERCISED None. Examples of Important and Essential Functions General Engineering Duties/Computer Skills Operates reprographics machine and various other office machines such as photocopier, fax machine, and calculator; operates a personal computer to perform Computer Aided Drafting (CAD), GIS database and retrieval functions, word processing, and spreadsheet functions; updates various databases relating to permits, work orders, and service requests; assists contractors and the public in interpreting and complying with city design, land development, and construction policies and requirements; and maintains engineering files and base maps. Development Plan Review Uses computer aided drafting techniques and procedures to assist in the preparation of routine engineering plans for development projects; develops graphs, charts, and exhibits for presentations; Drafts specifications; reviews property descriptions; reviews final maps and lot line adjustments; reviews planning entitlement referrals and drafts conditions of approval; and reviews public improvement plans and building referrals for compliance with conditions of approval and City standards; updates City maps; and prepares and issues permits and calculates fees. Project Design Uses computer aided drafting techniques and procedures to prepare routine engineering plans for public works projects; develops graphs, charts, and exhibits for presentations; assists in research and in developing project design and cost estimates for City projects such as streets, bike trails, sewers, storm drains, water lines, parks, golf courses, airport, traffic control projects and other miscellaneous projects; and reviews development project plans for conformance with current engineering requirements on routine projects. Construction Compliance Performs field inspections of public works projects, developments, and activities requiring permits and inspection; inspects grading, underground utilities, City water mains, sewers, storm drains, curbs, gutters, paving, irrigation systems, street lights, and other infrastructure construction for conformance with regulatory standards, plans, and specifications; maintains daily written records of progress made in construction and materials used; assists in the preparation of progress payments and writing of change orders; and performs other contract administration duties on routine public works projects. Traffic and Transportation Collects data for various traffic engineering studies such as setting traffic counters, speed studies, turning movement counts, traffic control device inventory, and other research as assigned; assists in the preparation of plans and estimates for signing, striping and traffic signal projects; reviews traffic accident reports and prepares collision diagrams. Job Related and Essential Qualifications Demonstrated Knowledge of : Principles and practices of engineering related to design, construction, and maintenance of street, sidewalks, drainage and related public works projects; materials, methods and equipment used in the testing of construction materials; methods of compacting soils, grading methods, and erosion control techniques; miscellaneous public works repairs such as sidewalks, utility repairs, and trench compaction; civil engineering design and drafting techniques and procedures; surveying techniques and practices including algebra, geometry, and trigonometry; construction standards; computer usage and application in an engineering office; principles and practices of traffic engineering; signing and pavement marking standards; and methods of conducting various surveys and studies. Demonstrated Skills to : Read, evaluate, and interpret routine construction drawings, subdivision maps, and reports; analyze construction methods to determine conformance with accepted standards and enforce corrective actions when necessary; prepare clear and concise reports; draft maps, plans, and layouts; make accurate measurements and compute materials used in construction; correctly read and interpret field construction staking survey controls, plans, profiles, cross-sections, topographic maps and plats; solve problems and make appropriate decisions; utilize personal computers for CAD, GIS, spreadsheet and work processing software, and other specialized software programs; and exemplify an enthusiastic, resourceful, and effective customer service attitude with those contacted in the course of work. Ability to : Learn and apply the City's policies, practices, and protocols; effectively apply the required knowledge and skills in the daily performance of assigned duties; establish and maintain open and honest communications with co-workers at all levels of the organization; and remain flexible and adapt to changing conditions. Experience, Education and Training Guidelines Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be: Experience : Two years of technical experience in public works engineering including experience in civil design, construction, land development, and/or traffic engineering. Experience involving customer service is preferred. Education : Equivalent to graduation from high school supplemented by courses in algebra, geometry, trigonometry, land surveying, engineering design, and/or traffic engineering. An Associate degree in a related field is desirable. Training : Any recent training such as academic courses and certification programs which are relevant to this job classification. License : Certain positions may require the possession of a valid California driver's license and satisfactory driving record as determined by the City. Other Requirements : Willingness and ability to work overtime; respond to emergencies, attend meetings, classes, and seminars as required during work and non-work hours; work under adverse conditions such as in inclement weather, in awkward spaces, and in and around construction areas. Special Requirements : Essential duties require the mental and/or physical ability to work in a standard office environment; drive a motor vehicle; read fine print on drawings and computer monitors; converse in person, over the telephone, two-way radio, and around the noise of heavy construction equipment and be heard and clearly understood; move across rough terrain and bridge scaffolding; climb into and out of sewer holes and trenches, up 25 foot ladders, and several flights of stairs a day; use drafting and survey instruments, calculators, and personal computers; and strength to safely lift and maneuver materials weighing up to 30 pounds. Additional Information The City of Livermore is an equal opportunity employer and supports workforce diversity. CITY OF LIVERMORE BENEFITS SUMMARY Association of Livermore Employees Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024 MOU TERM 10/01/2021 - 09/30/2025 SCHEDULED INCREASES 10/11/2021 2.0% + $725.40/year 10/10/2022 3.5% + $754.56/year 10/09/2023 2.5% + $777.36/year 10/07/2024 2.0% + $796.80/year CAFETERIA PLAN (MEDICAL, DENTAL & VISION) $1,950/month towards medical, dental, and vision; unused balance paid in cash to employee. BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid $1,000 dependent coverage, ER paid EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings). LONG TERM DISABILITY (LTD) ER paid 60% of base monthly earnings to $5,000/month max. (180 day waiting period) PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340. Classic PERS Misc Member - 2% at 60 Member Rate = 7% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit New PERS Misc Member - 2% at 62 Member Rate = 7.5% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit MEDICARE (Hired after 3/31/86) EE paid 1.45% ER paid 1.45% RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account. VACATION ACCRUAL Years of ServiceTotal Accrual Per Year 180.6 hrs 2-5120.12 hrs 6-10135.98 hrs 11-15160.94 hrs 16-19180.18 hrs 20+192.4 hrs Prorated for part-time EE. Maximum accrual: 340 hours HOLIDAYS & HOLIDAY-IN-LIEU PAY Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay. Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period SICK LEAVE ACCRUAL 96.2 hours/year Pro-rated for part-time EE SICK LEAVE USAGE: FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual. PARENTAL LEAVE : For non-birthing parentwho becomes a parent due to adoption, foster care placement, or birth of a child- 48 hours BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leavecanbe used foraunt or uncle. FUNERAL LEAVE 3 regularly scheduled workdays max for immediate family. PERSONAL LEAVE Full-Time: 16 hours per year Pro-rated for part-time EE. PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City Rules & Regs Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act DEFERRED COMPENSATION 457(b) ER contributes $75 per pay period, with required matching of $75 by EE 2024 Maximum : Normal = $23,000 Age 50+ = $7,500 Catchup Limits = $46,000 Voluntary EE Participation SECTION 125 PLAN No ER contribution 2024 Maximum Dependent Care*: Up to $5,000/year -- *See IRS Pub #503 Unreimbursed Medical: Up to $3,200/year Pre-tax Health Care Premiums FSA's for Dependent Care Unreimbursed Medical Expenses Other options offered by plan administrator UNIFORM ALLOWANCE $850 per year/ paid in equal amounts per pay period For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist. SAFETY SHOE ALLOWANCE Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots. PRESCRIPTION SAFETY GLASSES Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries. SHIFT DIFFERENTIAL EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m. EQUIPMENT OPERATION Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day. STANDBY PAY 2 hours straight-time for standby on regularly scheduled work day 3 hours straight-time for standby on regularly scheduled days off and fixed City holidays CALL BACK PAY 3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE. WORK IN A HIGHER CLASS If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification. COURT PAY/COURT CANCELLATION PAY If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift. SUPPORT SERVICES TRAINING OFFICER PAY $90/pay period for full pay period while assigned. BILINGUAL PAY $60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job. $35/pay period for conversation level as certified by Department Head and approved by Admin Services Director. TELEPHONE PAY 20 minutes and for each minute exceeding 20 minutes at OT rate. CELL PHONE ALLOWANCE Standard = $40/month (if authorized) See Administrative Regulation 36 for details. COMMERCIAL DRIVERS' LICENSE PAY $35/pay period with valid CA Commercial Driver's License and valid DOT medical card. OT COMP & COMP TIME OFF OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out. TUITION REIMBURSEMENT 75% reimbursement fortuition & books For undergraduate studies, $4,000 FY max; $16,000 lifetime max For graduate studies, $5,000 FY max; $10,000 lifetime max LICENSES & CERTIFICATIONS 100% reimbursement for required licenses and certifications EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member. Unlimited telephonic consultations. FLSA WORK PERIOD 168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week. For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight, ending 7 days later on Saturday at 11:59 p.m. PAY PERIODS 26 pay periods per year Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees. ER = Employer EE = Employee FT = Full-Time PT = Part-Time Closing Date/Time: 5/20/2024 5:00 PM Pacific
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary The Communications and Records section dispatches university police and other public safety personnel, and operates as the primary campus public safety answering point, using an enhanced 9-1-1 telephone system. The Police Dispatcher performs initial caller interrogation to determine the appropriate level of service needed in emergency situations and allocates appropriate personnel and resources to incidents. Fire and emergency medical response are initiated by the Police Dispatcher and are transferred to allied agencies. The Police Dispatcher offers pre-arrival patient-care instructions and performs other duties of emergency medical dispatch, using guidelines established by the appropriate Emergency Medical Services Agency. The Communications and Records section is also the central records repository for the University Police Department and the law enforcement-related portion of the Transportation & Parking Services section. This is a 2 year on-call position. Department Summary Under the administration of the Assistant Vice President/Chief of Police Public Safety, the University Police Department is responsible for the safety, health and well-being of the university community. The University Police Department consists of two divisions; an Operations Division managed by a Deputy Chief and Lieutenant, and a Support Division managed by an Associate Director. Communications and Records is within the Operations Division, which is supervised by a Communications and Records Coordinator, and is staffed-by 5 staff Police Dispatchers and 1-10 Hourly/On-Call staff Police Dispatcher. Key Qualifications Thorough knowledge of legal codes, restrictions, and requirements; procedures and techniques for receiving complaints and calls for service, and for dispatching and communicating with field units; information systems (CJIS, CLETS, DMV, DOJ, CSAR, Cal-Photo, CCPOR, NCIC, NLETS, T2 Parking system, and local warrant CJIS system); public safety-related agencies and field units/personnel; agency rules and procedures; and equipment operating procedures. Ability to present, describe and summarize information orally using clear, concise and appropriate language in an organized manner and to derive the correct meaning from various types of information received orally (e.g. giving and understanding instructions, directions, descriptions, explanations, etc.). This includes competency in applying job-specific vocal and listening techniques. Thorough knowledge of and ability to use applicable computerized and automated dispatch and law enforcement systems and databases to enter, research and retrieve data as necessary. Ability to effectively converse using police radio systems. Education and Experience Must possess a current P.O.S.T. Public Safety Dispatcher certificate within 1 year of employment (training costs covered by university). High school diploma or equivalent. Must be able to type 40 wpm. Selected candidates must successfully pass a pre-employment background and fingerprinting check as well as a general medical examination, drug test, and hearing test. Salary: Anticipated Hiring Range: $24.70 - $32.41 per hour Classification Range: $20.22 - $36.31 per hour Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Sep 07 2022 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary The Communications and Records section dispatches university police and other public safety personnel, and operates as the primary campus public safety answering point, using an enhanced 9-1-1 telephone system. The Police Dispatcher performs initial caller interrogation to determine the appropriate level of service needed in emergency situations and allocates appropriate personnel and resources to incidents. Fire and emergency medical response are initiated by the Police Dispatcher and are transferred to allied agencies. The Police Dispatcher offers pre-arrival patient-care instructions and performs other duties of emergency medical dispatch, using guidelines established by the appropriate Emergency Medical Services Agency. The Communications and Records section is also the central records repository for the University Police Department and the law enforcement-related portion of the Transportation & Parking Services section. This is a 2 year on-call position. Department Summary Under the administration of the Assistant Vice President/Chief of Police Public Safety, the University Police Department is responsible for the safety, health and well-being of the university community. The University Police Department consists of two divisions; an Operations Division managed by a Deputy Chief and Lieutenant, and a Support Division managed by an Associate Director. Communications and Records is within the Operations Division, which is supervised by a Communications and Records Coordinator, and is staffed-by 5 staff Police Dispatchers and 1-10 Hourly/On-Call staff Police Dispatcher. Key Qualifications Thorough knowledge of legal codes, restrictions, and requirements; procedures and techniques for receiving complaints and calls for service, and for dispatching and communicating with field units; information systems (CJIS, CLETS, DMV, DOJ, CSAR, Cal-Photo, CCPOR, NCIC, NLETS, T2 Parking system, and local warrant CJIS system); public safety-related agencies and field units/personnel; agency rules and procedures; and equipment operating procedures. Ability to present, describe and summarize information orally using clear, concise and appropriate language in an organized manner and to derive the correct meaning from various types of information received orally (e.g. giving and understanding instructions, directions, descriptions, explanations, etc.). This includes competency in applying job-specific vocal and listening techniques. Thorough knowledge of and ability to use applicable computerized and automated dispatch and law enforcement systems and databases to enter, research and retrieve data as necessary. Ability to effectively converse using police radio systems. Education and Experience Must possess a current P.O.S.T. Public Safety Dispatcher certificate within 1 year of employment (training costs covered by university). High school diploma or equivalent. Must be able to type 40 wpm. Selected candidates must successfully pass a pre-employment background and fingerprinting check as well as a general medical examination, drug test, and hearing test. Salary: Anticipated Hiring Range: $24.70 - $32.41 per hour Classification Range: $20.22 - $36.31 per hour Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Sep 07 2022 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF SANTA ANA, CA
Santa Ana, California, United States
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitudes, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having the best employees provides the best service to the community. The Senior Office Assistant performs specialized and/or a wide variety of responsible, difficult, and complex general clerical work, including word processing, data entry and organization, processing of invoices, recordkeeping, report preparation, filing, and providing information and assistance to the general public. There is currently one (1) vacancy in the Police Department. The eligibility list established from this recruitment will be used to fill the current and/or additional vacancies throughout the City. This position is open until further notice and can close at any time without advance notice. You are encouraged to apply immediately! First application review is scheduled for February 08, 2024. Essential Functions Include But Are Not Limited To Prepares, formats, proofreads, and distributes complex correspondence, reports, records, statistical data, and a variety of other documents from rough drafts, general instructions, and a variety of sources frequently involving a high incidence of statistical data and technical terminology. Assists the public and outside parties in person, by telephone, and via software applications; furnishes information, explains and interprets established policies, procedures, or regulations; resolves or refers complaints; directs to appropriate locations and/or staff; conducts general transactions, such as processing applications, issuing licenses and permits, and providing copies of public records; and enters and tracks public calls into appropriate databases. Establishes, updates, and maintains record systems and databases, including filing and indexing systems; maintains accurate and detailed records; verifies accuracy of information; researches discrepancies; records information; files documents; and applies departmental and program policies and procedures in determining completeness documents, records, and files. Monitors and orders office and other related supplies; assists in entering purchase requisitions and purchase orders; receives and reviews vendor invoices; prepares requests for payment; and accounts for money. Receives, opens, time stamps, sorts, and distributes internal mail; and prepares and distributes outgoing mail. Makes and confirms travel arrangements; types itineraries; requests travel advances; and processes expense reports. Maintains calendars and makes meeting arrangements. Operates office equipment, such as calculators, copy machines, and personal computers. May be assigned to review work of other clerical employees and assist in training new workers. May assist in maintaining attendance records and entering payroll data. May perform duties of high-level clerical classifications in a training or relief capacity. Performs other duties as assigned. Minimum Qualifications one (1) year of responsible general office clerical experience. Minimum qualifications may be met via an equivalent combination of experience and education sufficient to perform the essential job functions. Experience, education, and training must provide the knowledge, skills, and abilities listed below. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: City and department practices, policies, and procedures; modern office practices, procedures, equipment, and clerical techniques; principles and practices of data collection and report preparation; indexing and filing systems; word processing methods, techniques, and programs; general accounting methods, procedures, and terminology; database and spreadsheet applications and programs; business letter writing; recordkeeping; cash handling; English usage, spelling, vocabulary, grammar, and punctuation; and customer service practices and telephone etiquette. Skill in: Personal computer operation; and MS Office Suite (Word, Excel, PowerPoint, Access and Outlook). Ability to: Perform responsible clerical support work with accuracy, speed, and minimal supervision; operate job-related software up to an advanced level of proficiency; compose correspondence rapidly and accurately; operate word processing equipment; understand and carry out moderately complex oral and written instructions; perform assignments without close supervision; learn, interpret and explain specific regulations, policies and procedures; maintain moderately complex and confidential records, and prepare reports from such records; use correct grammar and spelling; make accurate and rapid computations and comparisons; make accurate arithmetic computations; organize, maintain, and update office database and records systems; file materials alphabetically, chronologically, and numerically; schedule and coordinate projects; set and adapt to changing priorities; meet critical time deadlines; communicate effectively, both orally and in writing; work effectively with the public in situations requiring tact and poise; work effectively with other employees; and respond to and effectively prioritize a high volume of phone calls and other requests for service. SPECIAL REQUIREMENTS Must be willing and able to work evenings, weekends, holidays, and during emergencies, as needed. NOTE : Certain positions throughout the City may require bilingual fluency in English and a second language. For the assignment in the Police Department, bilingual fluency in English and Spanish OR Vietnamese is desired. Selection Process Resumes and other attachments will be used in addition to the application in determining your qualifications. The City communicates with candidates via e-mail. You are responsible for providing a valid e-mail address that you access regularly and checking your spam folder. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide. Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include: Written Examination : (weight of 50%) tentatively scheduled for February 9, 2024: may include questions on clerical methods, office practices, English usage, interpersonal relations, software, math and other job-related subjects. Candidates need a passing score in order to continue in the selection process. This exam will be available to take online via the testing platform eSkill Performance Examination : (qualifying) tentatively scheduled for February 9, 2024: will assess the candidates' proficiency in using Microsoft Word 2016 software. The simulation will focus on tasks that a productive user of the software should know how to perform at various levels (Beginner, Intermediate and Advanced). Candidates need a passing score in order to continue in the selection process. This exam will be available to take online via the testing platform eSkill Oral Interview Examination : (weight of 50%) tentatively scheduled for February 22, 2024 will evaluate experience, training, and personal qualifications for the position. Candidates need a passing score in order to continue in the selection process. Bilingual Oral Fluency Examination ( if applicable ) : (Qualifying) w ill evaluate the candidates' ability to communicate effectively in English and Vietnamese or Spanish The Human Resources Department may waive one or more examination components. When one weighted examination component is waived, the remaining section will receive a weight of 100%. The City of Santa Ana is an equal-opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Please visit the following website to view the summary of comprehensive benefits! Summary of Benefits (under SEIU) NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana. Closing Date/Time:
Mar 07, 2024
Full Time
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitudes, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having the best employees provides the best service to the community. The Senior Office Assistant performs specialized and/or a wide variety of responsible, difficult, and complex general clerical work, including word processing, data entry and organization, processing of invoices, recordkeeping, report preparation, filing, and providing information and assistance to the general public. There is currently one (1) vacancy in the Police Department. The eligibility list established from this recruitment will be used to fill the current and/or additional vacancies throughout the City. This position is open until further notice and can close at any time without advance notice. You are encouraged to apply immediately! First application review is scheduled for February 08, 2024. Essential Functions Include But Are Not Limited To Prepares, formats, proofreads, and distributes complex correspondence, reports, records, statistical data, and a variety of other documents from rough drafts, general instructions, and a variety of sources frequently involving a high incidence of statistical data and technical terminology. Assists the public and outside parties in person, by telephone, and via software applications; furnishes information, explains and interprets established policies, procedures, or regulations; resolves or refers complaints; directs to appropriate locations and/or staff; conducts general transactions, such as processing applications, issuing licenses and permits, and providing copies of public records; and enters and tracks public calls into appropriate databases. Establishes, updates, and maintains record systems and databases, including filing and indexing systems; maintains accurate and detailed records; verifies accuracy of information; researches discrepancies; records information; files documents; and applies departmental and program policies and procedures in determining completeness documents, records, and files. Monitors and orders office and other related supplies; assists in entering purchase requisitions and purchase orders; receives and reviews vendor invoices; prepares requests for payment; and accounts for money. Receives, opens, time stamps, sorts, and distributes internal mail; and prepares and distributes outgoing mail. Makes and confirms travel arrangements; types itineraries; requests travel advances; and processes expense reports. Maintains calendars and makes meeting arrangements. Operates office equipment, such as calculators, copy machines, and personal computers. May be assigned to review work of other clerical employees and assist in training new workers. May assist in maintaining attendance records and entering payroll data. May perform duties of high-level clerical classifications in a training or relief capacity. Performs other duties as assigned. Minimum Qualifications one (1) year of responsible general office clerical experience. Minimum qualifications may be met via an equivalent combination of experience and education sufficient to perform the essential job functions. Experience, education, and training must provide the knowledge, skills, and abilities listed below. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: City and department practices, policies, and procedures; modern office practices, procedures, equipment, and clerical techniques; principles and practices of data collection and report preparation; indexing and filing systems; word processing methods, techniques, and programs; general accounting methods, procedures, and terminology; database and spreadsheet applications and programs; business letter writing; recordkeeping; cash handling; English usage, spelling, vocabulary, grammar, and punctuation; and customer service practices and telephone etiquette. Skill in: Personal computer operation; and MS Office Suite (Word, Excel, PowerPoint, Access and Outlook). Ability to: Perform responsible clerical support work with accuracy, speed, and minimal supervision; operate job-related software up to an advanced level of proficiency; compose correspondence rapidly and accurately; operate word processing equipment; understand and carry out moderately complex oral and written instructions; perform assignments without close supervision; learn, interpret and explain specific regulations, policies and procedures; maintain moderately complex and confidential records, and prepare reports from such records; use correct grammar and spelling; make accurate and rapid computations and comparisons; make accurate arithmetic computations; organize, maintain, and update office database and records systems; file materials alphabetically, chronologically, and numerically; schedule and coordinate projects; set and adapt to changing priorities; meet critical time deadlines; communicate effectively, both orally and in writing; work effectively with the public in situations requiring tact and poise; work effectively with other employees; and respond to and effectively prioritize a high volume of phone calls and other requests for service. SPECIAL REQUIREMENTS Must be willing and able to work evenings, weekends, holidays, and during emergencies, as needed. NOTE : Certain positions throughout the City may require bilingual fluency in English and a second language. For the assignment in the Police Department, bilingual fluency in English and Spanish OR Vietnamese is desired. Selection Process Resumes and other attachments will be used in addition to the application in determining your qualifications. The City communicates with candidates via e-mail. You are responsible for providing a valid e-mail address that you access regularly and checking your spam folder. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide. Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include: Written Examination : (weight of 50%) tentatively scheduled for February 9, 2024: may include questions on clerical methods, office practices, English usage, interpersonal relations, software, math and other job-related subjects. Candidates need a passing score in order to continue in the selection process. This exam will be available to take online via the testing platform eSkill Performance Examination : (qualifying) tentatively scheduled for February 9, 2024: will assess the candidates' proficiency in using Microsoft Word 2016 software. The simulation will focus on tasks that a productive user of the software should know how to perform at various levels (Beginner, Intermediate and Advanced). Candidates need a passing score in order to continue in the selection process. This exam will be available to take online via the testing platform eSkill Oral Interview Examination : (weight of 50%) tentatively scheduled for February 22, 2024 will evaluate experience, training, and personal qualifications for the position. Candidates need a passing score in order to continue in the selection process. Bilingual Oral Fluency Examination ( if applicable ) : (Qualifying) w ill evaluate the candidates' ability to communicate effectively in English and Vietnamese or Spanish The Human Resources Department may waive one or more examination components. When one weighted examination component is waived, the remaining section will receive a weight of 100%. The City of Santa Ana is an equal-opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Please visit the following website to view the summary of comprehensive benefits! Summary of Benefits (under SEIU) NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana. Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time position available on or after June 10, 2024 for University Police. Under general supervision of the Police Captain or Lieutenant, the incumbent is responsible for front counter customer service and support for daily University Police operations which include Parking Management Bureau (PMB), Live Scan and Parking operations. Incumbents assigned to this classification may be required to use a variety of office support technology and systems including: one or more word processing and spreadsheet packages; use of a mainframe computer to enter data and generate reports; maintenance of a workstation or PC-based database; and use of electronic and voice mail. Incumbents in this classification tend to support a function or department but may support a particular person(s). Job Duties Duties include but are not limited to: Respond to inquiries regarding parking citations and parking permits. Review, update, and revise procedures and processes for customer relations and PMB systems. Maintain confidentiality when dealing with information about ticket recipients and permit customers. Stay abreast of California vehicle code updates regarding parking tickets. Process, screen, and file daily parking citation and permit payments. Data entry of parking citations and permit into PMB systems. Assist lead staff with the implementation of setup processes for new PMB agencies. Arrange schedules, set up meetings for travel arrangements, and act as administrative support backup as needed. Compile documents, report statistics as necessary for agencies, and manage logistics, including acquiring supplies and equipment. Provide general support and assistance to UPD operations, including non-emergency radio communications. Assist with a full range of moderate to complex clerical and secretarial work assignments, projects of moderate scope and complexity, and planning and coordinating clerical work activities. Provide lead work direction and/or training and assistance to others in work processes and procedures. Assist with troubleshooting and identifying issues with PMB systems. Track, maintain, and monitor PMB equipment. Assist with assessing, formulating, and evaluating technological improvements for PMB in collaboration with Technical Support personnel. May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification. At the direction of appropriate administrator, may provide support to other departments within functional area as needed. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program or its equivalent. Experience: Some experience in an office environment. Preferred Qualifications Two (2) year of office experience providing support via phone, email, web-based and in person. Bilingual proficiency in Spanish (speaking and writing). Experience in higher education or educational settings, including working with students. Experience with Department of Justice fingerprinting requirements, live scan, inked fingerprinting or related procedures. Experience providing lead work direction to others. Experience in cash handling and related procedures. Experience working within law enforcement agencies. Experience in MS Office and other relevant software (Concur, PeopleSoft, Adobe Suite, File Maker, etc.). Knowledge, Skills, Abilities Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures Thorough knowledge of office methods, procedures, and practices. Ability to use standard office equipment. Typing and keyboard skills. Fluency in using standard word processing and related computer software packages. Ability to identify and solve standard problems and refer more complex problems to appropriate staff. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Special Conditions Ability to work a flexible schedule (after hours, evenings and or weekends), including campus event as needed. Bilingual proficiency in Spanish (speaking and writing). Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,505 - $3,856 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Assistant II range: $3,505 - $5,159 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline May 15, 2024. Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: May 01 2024 Pacific Daylight Time Applications close: May 15 2024 Pacific Daylight Time Closing Date/Time:
May 02, 2024
Position Summary Full-time position available on or after June 10, 2024 for University Police. Under general supervision of the Police Captain or Lieutenant, the incumbent is responsible for front counter customer service and support for daily University Police operations which include Parking Management Bureau (PMB), Live Scan and Parking operations. Incumbents assigned to this classification may be required to use a variety of office support technology and systems including: one or more word processing and spreadsheet packages; use of a mainframe computer to enter data and generate reports; maintenance of a workstation or PC-based database; and use of electronic and voice mail. Incumbents in this classification tend to support a function or department but may support a particular person(s). Job Duties Duties include but are not limited to: Respond to inquiries regarding parking citations and parking permits. Review, update, and revise procedures and processes for customer relations and PMB systems. Maintain confidentiality when dealing with information about ticket recipients and permit customers. Stay abreast of California vehicle code updates regarding parking tickets. Process, screen, and file daily parking citation and permit payments. Data entry of parking citations and permit into PMB systems. Assist lead staff with the implementation of setup processes for new PMB agencies. Arrange schedules, set up meetings for travel arrangements, and act as administrative support backup as needed. Compile documents, report statistics as necessary for agencies, and manage logistics, including acquiring supplies and equipment. Provide general support and assistance to UPD operations, including non-emergency radio communications. Assist with a full range of moderate to complex clerical and secretarial work assignments, projects of moderate scope and complexity, and planning and coordinating clerical work activities. Provide lead work direction and/or training and assistance to others in work processes and procedures. Assist with troubleshooting and identifying issues with PMB systems. Track, maintain, and monitor PMB equipment. Assist with assessing, formulating, and evaluating technological improvements for PMB in collaboration with Technical Support personnel. May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification. At the direction of appropriate administrator, may provide support to other departments within functional area as needed. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program or its equivalent. Experience: Some experience in an office environment. Preferred Qualifications Two (2) year of office experience providing support via phone, email, web-based and in person. Bilingual proficiency in Spanish (speaking and writing). Experience in higher education or educational settings, including working with students. Experience with Department of Justice fingerprinting requirements, live scan, inked fingerprinting or related procedures. Experience providing lead work direction to others. Experience in cash handling and related procedures. Experience working within law enforcement agencies. Experience in MS Office and other relevant software (Concur, PeopleSoft, Adobe Suite, File Maker, etc.). Knowledge, Skills, Abilities Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures Thorough knowledge of office methods, procedures, and practices. Ability to use standard office equipment. Typing and keyboard skills. Fluency in using standard word processing and related computer software packages. Ability to identify and solve standard problems and refer more complex problems to appropriate staff. Thorough knowledge of English grammar, punctuation, and spelling. Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Special Conditions Ability to work a flexible schedule (after hours, evenings and or weekends), including campus event as needed. Bilingual proficiency in Spanish (speaking and writing). Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,505 - $3,856 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Assistant II range: $3,505 - $5,159 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline May 15, 2024. Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: May 01 2024 Pacific Daylight Time Applications close: May 15 2024 Pacific Daylight Time Closing Date/Time:
CITY OF OAKLAND, CA
Oakland, California, United States
The Position ***Filing Period Extended*** The filing deadline has been extended Candidates that previously applied to this recruitment do not need to reapply The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland Police Department? Have you been thinking about taking the next step in your career? Are you looking for an organization that offers an opportunity to make a huge impact on the community? If you'd like to share your talents and be recognized for your contributions, then the Oakland Police Department is the organization for you. This is an organization built around people. Every contact our staff makes with our community is an opportunity to build trust, convey respect, provide competent service, and solve a problem. The City of Oakland is currently recruiting to fill one (1) Police Performance Auditor vacancy in the Oakland Police Department. The ideal candidate is passionate about making a difference in the community and is organized and data driven. You will be helping the Oakland Police Department stay accountable and in compliance with applicable laws. The Police Performance Auditor position is a professional civilian classification whose incumbents perform various critical audit functions for police personnel and police operations. The Police Performance Auditor receives general supervision from a Police Program and Performance Auditor, other civilian managers or sworn command staff and may provide lead direction or supervision to assigned technical or clerical staff. Located on the sunny side of the Bay along the east shore of the San Francisco Bay and just north of Silicon Valley, Oakland is a thriving and vibrant community that offers a great place to begin or grow your career. We are looking for someone who is: Detail oriented. You will need to be a detailed and meticulous data driven professional who can work independently on audits. Professional and ethical. You must maintain a high degree of professionalism, integrity, and confidentiality. Able to multitask. You are a professional who is very organized and able to manage multiple tasks simultaneously. Resourceful. You are an individual who can conduct effective and timely research. Respectful of others' feedback. You are able to take constructivecomments from multiple levels of review and make corrections, as needed. What you will typically be responsible for: Conducting compliance and performance audits of Police department operations. Assessing Police operations for compliance with applicable laws, regulations, charter provisions, ordinances, grant provisions, contract requirements, and policies and procedures. Evaluating and assessing areas of risk, determining if effective controls are in place, and making recommendations for addressing the identified risk. Developing audit objectives, scope and methodologies and performing appropriate audit tests to assess performance, and testing accuracy of data being audited. Collecting data through appropriate research methods and compiling, evaluating, analyzing and interpreting data regarding the efficiency of the department in meeting established compliance standards. Conducting entrance and exit conferences with auditees. Preparing audit reports and working documents to support research, conclusions, and recommendations, and determining the adequacy of records systems and modifying audit programs when needed. Assisting in monitoring the implementation of external auditors and stakeholder recommendations. Read the complete job description by clicking this: Police Performance Auditor A few reasons you might love this job: You will help keep the police department in compliance with applicable laws. You will have the ability to engage the full range of analytic skills depending on audit project, and to propose and conduct self-directed audits after mandated yearly audits are complete. You will learn about and analyze many different parts of the Oakland Police Department, from administrative functions to field operations and training. You will have the ability, via your audit findings and recommendations, to improve police operations, which benefits the community, the City of Oakland, and the Oakland Police Department. You will participate on a team where your input and ideas are valued and have the opportunity to work with a diverse group of employees at all levels of the organization. A few challenges you might face in this job: You will have to get up to speed on decades of accumulated Police Department Policy and Practice, and state and federal laws regarding best practices. You will need to learn to work through abrupt changes in leadership and management, sometimes in the middle of a project. You will need to be open to many layers of feedback and editing after projects are completed. You will need to stay motivated while conducting many of the same or similar mandated audits every year. Competencies Required: Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data Critical Thinking: Analytically and logically evaluating information, propositions, and claims Fact Finding: Obtaining facts and data pertaining to an issue or question Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Adaptability: Responding positively to change and modifying behavior as the situation requires Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Negotiating: Reaching mutually satisfying agreements and compromise Business Process Analysis: Defining, assessing, and improving operational processes and workflow Thinking & Acting Systematically: Formulating objectives and priorities, and implementing plans consistent with the long-term interests of the organization in a global environment * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Minimum Requirements for Application This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications. Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable: Education: Bachelor's degree from an accredited college or university in accounting, business administration, public administration, public policy, economics or a related field. If degree is not in accounting, must have completed and be able to show proof of advanced course work in accounting or auditing. A Master's Degree in a related field is desirable. Experience: Two years of progressively responsible experience as an auditor in a public or private setting. LICENSE/CERTIFICATE: Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment. Possession of a professional designation as a Certified Public Accountant (CPA), Certified Internal Auditor (CIA), Certified Government Auditing Professional (CGAP), Certified Internal Control Auditor (CICA), Certified Fraud Examiner (CFE), Certified Information Systems Auditor (CISA) or Certified Government Financial Manager (CGFM) is highly desirable. OTHER REQUIREMENTS: Must pass a thorough background investigation. Must be willing to work irregular days and hours as needed. Desirable Qualifications: Experience with general auditing principles and procedures. Experience with report writing Experience with evaluating police operations and various departmental programs. Experience with Microsoft Office Suite and presentation software. Supplemental Information The Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff review their experience, education, and training listed on the application against the “minimum qualifications” listed for the position. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. For this recruitment, all qualified applicants will be sent a writing exercise, which will then be evaluated and rated by subject matter experts. The tentative date that the writing exercise will be sent to you for completion is the week of May 20th, 2024. Instructions will be emailed to all qualified candidates. Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. What’s in it for you? 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alyssa Carnagey, Assistant HR Analyst, at ACarnagey@oaklandca.gov. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 5/17/2024 11:59 PM Pacific
Apr 27, 2024
Full Time
The Position ***Filing Period Extended*** The filing deadline has been extended Candidates that previously applied to this recruitment do not need to reapply The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland Police Department? Have you been thinking about taking the next step in your career? Are you looking for an organization that offers an opportunity to make a huge impact on the community? If you'd like to share your talents and be recognized for your contributions, then the Oakland Police Department is the organization for you. This is an organization built around people. Every contact our staff makes with our community is an opportunity to build trust, convey respect, provide competent service, and solve a problem. The City of Oakland is currently recruiting to fill one (1) Police Performance Auditor vacancy in the Oakland Police Department. The ideal candidate is passionate about making a difference in the community and is organized and data driven. You will be helping the Oakland Police Department stay accountable and in compliance with applicable laws. The Police Performance Auditor position is a professional civilian classification whose incumbents perform various critical audit functions for police personnel and police operations. The Police Performance Auditor receives general supervision from a Police Program and Performance Auditor, other civilian managers or sworn command staff and may provide lead direction or supervision to assigned technical or clerical staff. Located on the sunny side of the Bay along the east shore of the San Francisco Bay and just north of Silicon Valley, Oakland is a thriving and vibrant community that offers a great place to begin or grow your career. We are looking for someone who is: Detail oriented. You will need to be a detailed and meticulous data driven professional who can work independently on audits. Professional and ethical. You must maintain a high degree of professionalism, integrity, and confidentiality. Able to multitask. You are a professional who is very organized and able to manage multiple tasks simultaneously. Resourceful. You are an individual who can conduct effective and timely research. Respectful of others' feedback. You are able to take constructivecomments from multiple levels of review and make corrections, as needed. What you will typically be responsible for: Conducting compliance and performance audits of Police department operations. Assessing Police operations for compliance with applicable laws, regulations, charter provisions, ordinances, grant provisions, contract requirements, and policies and procedures. Evaluating and assessing areas of risk, determining if effective controls are in place, and making recommendations for addressing the identified risk. Developing audit objectives, scope and methodologies and performing appropriate audit tests to assess performance, and testing accuracy of data being audited. Collecting data through appropriate research methods and compiling, evaluating, analyzing and interpreting data regarding the efficiency of the department in meeting established compliance standards. Conducting entrance and exit conferences with auditees. Preparing audit reports and working documents to support research, conclusions, and recommendations, and determining the adequacy of records systems and modifying audit programs when needed. Assisting in monitoring the implementation of external auditors and stakeholder recommendations. Read the complete job description by clicking this: Police Performance Auditor A few reasons you might love this job: You will help keep the police department in compliance with applicable laws. You will have the ability to engage the full range of analytic skills depending on audit project, and to propose and conduct self-directed audits after mandated yearly audits are complete. You will learn about and analyze many different parts of the Oakland Police Department, from administrative functions to field operations and training. You will have the ability, via your audit findings and recommendations, to improve police operations, which benefits the community, the City of Oakland, and the Oakland Police Department. You will participate on a team where your input and ideas are valued and have the opportunity to work with a diverse group of employees at all levels of the organization. A few challenges you might face in this job: You will have to get up to speed on decades of accumulated Police Department Policy and Practice, and state and federal laws regarding best practices. You will need to learn to work through abrupt changes in leadership and management, sometimes in the middle of a project. You will need to be open to many layers of feedback and editing after projects are completed. You will need to stay motivated while conducting many of the same or similar mandated audits every year. Competencies Required: Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data Critical Thinking: Analytically and logically evaluating information, propositions, and claims Fact Finding: Obtaining facts and data pertaining to an issue or question Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Adaptability: Responding positively to change and modifying behavior as the situation requires Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Negotiating: Reaching mutually satisfying agreements and compromise Business Process Analysis: Defining, assessing, and improving operational processes and workflow Thinking & Acting Systematically: Formulating objectives and priorities, and implementing plans consistent with the long-term interests of the organization in a global environment * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Minimum Requirements for Application This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications. Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable: Education: Bachelor's degree from an accredited college or university in accounting, business administration, public administration, public policy, economics or a related field. If degree is not in accounting, must have completed and be able to show proof of advanced course work in accounting or auditing. A Master's Degree in a related field is desirable. Experience: Two years of progressively responsible experience as an auditor in a public or private setting. LICENSE/CERTIFICATE: Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment. Possession of a professional designation as a Certified Public Accountant (CPA), Certified Internal Auditor (CIA), Certified Government Auditing Professional (CGAP), Certified Internal Control Auditor (CICA), Certified Fraud Examiner (CFE), Certified Information Systems Auditor (CISA) or Certified Government Financial Manager (CGFM) is highly desirable. OTHER REQUIREMENTS: Must pass a thorough background investigation. Must be willing to work irregular days and hours as needed. Desirable Qualifications: Experience with general auditing principles and procedures. Experience with report writing Experience with evaluating police operations and various departmental programs. Experience with Microsoft Office Suite and presentation software. Supplemental Information The Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff review their experience, education, and training listed on the application against the “minimum qualifications” listed for the position. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. For this recruitment, all qualified applicants will be sent a writing exercise, which will then be evaluated and rated by subject matter experts. The tentative date that the writing exercise will be sent to you for completion is the week of May 20th, 2024. Instructions will be emailed to all qualified candidates. Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. What’s in it for you? 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alyssa Carnagey, Assistant HR Analyst, at ACarnagey@oaklandca.gov. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 5/17/2024 11:59 PM Pacific
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: As an essential member of the Public Safety Department within the Division of Administration Finance and Technology, the Manager of Emergency Management/Business Continuity will provide strategic direction in all areas of emergency preparedness and management and is responsible for assessing, revising, communicating, and maintaining the campus Emergency Management Plan, including disaster mitigation, preparedness, planning, training, education, response, business continuity, and recovery. Duties and responsibilities: Annually revises and updates the comprehensive Emergency Management Plan (EMP) to include collaborating with other University Departments to revise and update the functional annexes and hazard specific appendices. Collaborates with the Police Department, Environmental Health & Safety, Facilities, Information Technology Services and other departments to adopt best practices with respect to design, coordination and implementation of campus-wide emergency preparedness initiatives. Establishes and maintains an emergency Building Marshall Team for every campus building and assists them in annually updating their Building Comprehensive Emergency Action Plan that is specific to the needs of the units in each building. Facilitates training of University employees and Emergency Operations Center (EOC) staff to include periodic exercises with the Emergency Building Marshall Team and annual training for the EOC Group and Executive Command/Policy Group. Designs, executes, coordinates and evaluates tabletop, functional and full-scale training exercises to test the EMP and prepare the University community for an effective response to major emergencies. Establishes and maintains a functional EOC including: analyzing and inventorying necessary operational supplies; annually updating and distributing an EOC personnel call list; testing of EOC communications including phones, computers and wireless services and serve as the EOC coordinator during any EOC activation. (Is available for 24-hour on-call response to perform emergency management functions and related duties during an emergency, such as providing support to the University's incident commander and staff in the EOC). Collaborates with administrators, faculty and staff to annually review, test and update campus Business Continuity Plans as well as providing updates to the University Business Continuity Summary Plan. As necessary, provide training on the continuity software, Kuali Ready and provide table-top or other exercises to test plan readiness by unit and/or department. Creates and maintains clear and accurate reports and records to include after-action reports following training exercises and major emergencies, other training records, building comprehensive emergency action plans, committee meeting notes, staff contact lists and all other emergency management records. Researches options and best practices in emergency notification and other systems that can be used during an emergency to ensure the safety of students, employees and visitors and makes recommendations for implementation. Proposes emergency preparedness policies and procedures to the Assistant Vice President, Risk Management. Serves as a liaison on emergency preparedness issues with local and county partners and expands ongoing partnerships with local, state and federal agencies for emergency planning and disaster training and exercises. Collaborates with University Police, Facilities, Risk Management and other departments to prepare capital and operational requests and pre-disaster grants to support emergency preparedness. Assist university departments with the development and submission process for federal and state reimbursement claims for the university's costs during emergency operations as necessary. Annually review and revise all of CSUSB's emergency preparedness and informational materials to include: Disaster Preparedness Quick Reference Guide, Emergency Operations Reference Guides for both faculty/staff and students, telephone rosters for all emergency groups on campus, campus evacuation site maps, campus traffic evacuation maps, the emergency information provided on the Risk Management website and all other informational materials related to emergency management and business continuity. Minimum Qualifications: Required Education and Experience Equivalent to a Bachelor's degree. Three years of emergency management experience OR an equivalent combination of education and experience. Required Qualifications Knowledge Applicants must possess knowledge of local, state, and federal rules, guidelines and standards for disaster preparedness planning, strategies, and techniques, including specific knowledge of the principles of ICS, SEMS and NIMS. Applicants must possess knowledge of local, state, and federal emergency systems and agencies, to include law enforcement, fire prevention/protection, and emergency medical services. Applicants must possess knowledge of best practices in continuity of operations, mass evacuation, sheltering in place, relocation, and reunification. Knowledge of Kuali Ready, InformaCast Veoci, and RAVE Mobile is a plus. Abilities: Applicants must possess ability to secure technical and financial assistance available through state and federal programs and grants, as well as develop and maintain working relationships and coordination with private, local, state, and federal emergency management and emergency response officials. Applicants must possess the ability to conduct a hazard vulnerability assessment and develop hazard mitigation plans. Applicants must possess the ability to identify strengths and weaknesses in existing emergency management programs and recommend solutions. Applicants must possess the ability to multi-task effectively with competing priorities. Applicant must possess the ability to evaluate, observe, compare monitor data included in management reports to determine compliance with standard operating procedures and protocols. Applicants must possess the ability to gather pertinent facts, make thorough analyses, and arrive at sound conclusions. Preferred Qualifications Advanced knowledge of applicable state and federal civil rights, education, or employee/labor relations laws and regulations. Demonstrated experience and skill in event planning including determining the event’s purpose. Experience working in higher education. Compensation and Benefits: Anticipated Hiring Range: $7500 per month Classification Salary Range: $3938 - $11,703 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Wednesday, April 3, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 21, 2024
Job Summary: As an essential member of the Public Safety Department within the Division of Administration Finance and Technology, the Manager of Emergency Management/Business Continuity will provide strategic direction in all areas of emergency preparedness and management and is responsible for assessing, revising, communicating, and maintaining the campus Emergency Management Plan, including disaster mitigation, preparedness, planning, training, education, response, business continuity, and recovery. Duties and responsibilities: Annually revises and updates the comprehensive Emergency Management Plan (EMP) to include collaborating with other University Departments to revise and update the functional annexes and hazard specific appendices. Collaborates with the Police Department, Environmental Health & Safety, Facilities, Information Technology Services and other departments to adopt best practices with respect to design, coordination and implementation of campus-wide emergency preparedness initiatives. Establishes and maintains an emergency Building Marshall Team for every campus building and assists them in annually updating their Building Comprehensive Emergency Action Plan that is specific to the needs of the units in each building. Facilitates training of University employees and Emergency Operations Center (EOC) staff to include periodic exercises with the Emergency Building Marshall Team and annual training for the EOC Group and Executive Command/Policy Group. Designs, executes, coordinates and evaluates tabletop, functional and full-scale training exercises to test the EMP and prepare the University community for an effective response to major emergencies. Establishes and maintains a functional EOC including: analyzing and inventorying necessary operational supplies; annually updating and distributing an EOC personnel call list; testing of EOC communications including phones, computers and wireless services and serve as the EOC coordinator during any EOC activation. (Is available for 24-hour on-call response to perform emergency management functions and related duties during an emergency, such as providing support to the University's incident commander and staff in the EOC). Collaborates with administrators, faculty and staff to annually review, test and update campus Business Continuity Plans as well as providing updates to the University Business Continuity Summary Plan. As necessary, provide training on the continuity software, Kuali Ready and provide table-top or other exercises to test plan readiness by unit and/or department. Creates and maintains clear and accurate reports and records to include after-action reports following training exercises and major emergencies, other training records, building comprehensive emergency action plans, committee meeting notes, staff contact lists and all other emergency management records. Researches options and best practices in emergency notification and other systems that can be used during an emergency to ensure the safety of students, employees and visitors and makes recommendations for implementation. Proposes emergency preparedness policies and procedures to the Assistant Vice President, Risk Management. Serves as a liaison on emergency preparedness issues with local and county partners and expands ongoing partnerships with local, state and federal agencies for emergency planning and disaster training and exercises. Collaborates with University Police, Facilities, Risk Management and other departments to prepare capital and operational requests and pre-disaster grants to support emergency preparedness. Assist university departments with the development and submission process for federal and state reimbursement claims for the university's costs during emergency operations as necessary. Annually review and revise all of CSUSB's emergency preparedness and informational materials to include: Disaster Preparedness Quick Reference Guide, Emergency Operations Reference Guides for both faculty/staff and students, telephone rosters for all emergency groups on campus, campus evacuation site maps, campus traffic evacuation maps, the emergency information provided on the Risk Management website and all other informational materials related to emergency management and business continuity. Minimum Qualifications: Required Education and Experience Equivalent to a Bachelor's degree. Three years of emergency management experience OR an equivalent combination of education and experience. Required Qualifications Knowledge Applicants must possess knowledge of local, state, and federal rules, guidelines and standards for disaster preparedness planning, strategies, and techniques, including specific knowledge of the principles of ICS, SEMS and NIMS. Applicants must possess knowledge of local, state, and federal emergency systems and agencies, to include law enforcement, fire prevention/protection, and emergency medical services. Applicants must possess knowledge of best practices in continuity of operations, mass evacuation, sheltering in place, relocation, and reunification. Knowledge of Kuali Ready, InformaCast Veoci, and RAVE Mobile is a plus. Abilities: Applicants must possess ability to secure technical and financial assistance available through state and federal programs and grants, as well as develop and maintain working relationships and coordination with private, local, state, and federal emergency management and emergency response officials. Applicants must possess the ability to conduct a hazard vulnerability assessment and develop hazard mitigation plans. Applicants must possess the ability to identify strengths and weaknesses in existing emergency management programs and recommend solutions. Applicants must possess the ability to multi-task effectively with competing priorities. Applicant must possess the ability to evaluate, observe, compare monitor data included in management reports to determine compliance with standard operating procedures and protocols. Applicants must possess the ability to gather pertinent facts, make thorough analyses, and arrive at sound conclusions. Preferred Qualifications Advanced knowledge of applicable state and federal civil rights, education, or employee/labor relations laws and regulations. Demonstrated experience and skill in event planning including determining the event’s purpose. Experience working in higher education. Compensation and Benefits: Anticipated Hiring Range: $7500 per month Classification Salary Range: $3938 - $11,703 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Wednesday, April 3, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under the general supervision of the Chief of Police, the Captain is responsible for the direct and indirect supervision of all personnel assigned to the Operations Division to include policy formation and execution. The incumbent is responsible for the protection of life and property and the enforcement of all pertinent laws within the jurisdiction of the California State University San Bernardino Police Department. The incumbent acts as an assistant to the Chief of Police and may act as the temporary head of the Department in the absence of the Chief of Police. Duties and responsibilities: Supervision Manages the day-to-day operations of the Police Field Services and K-9 program. Directly manages/supervises, evaluates, counsels, and mentors’ immediate subordinate supervisors. Analyze, develop, and implement strategic polices and procedures for operational effectiveness within areas of responsibility in an appropriate and timely manner. Responsible for ensuring that employees are in compliance with Department procedures, policies, and goals. Collaborates with campus personnel including, but not limited to, appraising the Chief of Police regarding unit activities as well as emerging issues. Ensures personnel compliance with all training mandates from the Commission on Peace Officer Standards and Training. Performs policing duties as required to include, but not limited to, traffic control; crowd control; arrest situations; criminal/administrative investigations; traffic enforcement; and response to emergency situations. Administration Acts as liaison to internal and external community members including, but not limited to, administrators, CSU Chancellor's Office, supervisors of other University departments, and law enforcement agencies to promote positive working relationships and to ensure that the missions of the Department and University objectives are achieved. Responsible for receipt and transfer of critical information, including but not limited to, personnel issues; coordination of events; command of critical incidents; and providing proper policy interpretations as required. Provides regular statistical reports for operational assessments. Actively serves on university committees or groups, as assigned. Responsible for reviewing time sheets, operational schedules, personnel transaction requests, time off requests, overtime (OT) requests from other campuses to ensure operational needs are met. Responsible for ensuring payroll/timekeeping functions of the Department. Responsible for maintaining working knowledge and developing reports of Patrol needs to assist the Chief in the strategic implementation of fiscal resources, including establishing budget planning and priorities. Responsible for managing police OT assignments and accurately record OT statistical information, including projections, to ensure overall budget goals are achieved. Special events Responsible for the coordination of public safety and police special event services to the University event management process. Responsible for promoting positive working relationships and ensuring that the mission of the Department and University objectives are met. Responsible for the assigning of Special Event overtime and the accurate recording of Department expenses related to events in the campus Events Management System software. Police/Personal Development Responsible for maintaining professional credentials and ensures police personnel remain current on professional trends. Performs the duties of a police officer, including compliance with Police Officer standards and Training. Manages and conducts investigations regarding complaints received against department personnel in compliance with AB301 and Department policy/procedures. Responsible for Internal Affairs and Administrative Review of complaints as well as addressing internally discovered issues. Reports investigative findings to Chief of Police for consideration on further action. Responsible for mandated statistical information for reporting and release of mandated information. Participates in and manages on-going training/educational activities to remain current in field of law enforcement. Other classification related duties as assigned. Minimum Qualifications: Required Education and Experience Equivalent to a bachelor's degree in a related field Five to eight years of related experience, including professional and supervisory experience. Required Qualifications Incumbent must possess a valid California Driver License. Incumbent must possess a Basic, Intermediate, Advanced Supervisory and Management Certificate from the Commission on Police Officer Standards and Training (POST). Follows all University policies, procedures, and guidelines including but not limited to safety, civility, information security and non-discrimination policies and procedures. Contributes to a positive university experience for each and every student and assists in achieving the university's commitment to a "vision of excellence." The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Proven ability to interpret and evaluate policies and procedures and formulate proposals for implementation and improvement. Knowledge of personnel management theories, principles, practices, and techniques. Demonstrated ability to effectively lead personnel. Experience in directing multiple complex tasks and projects of a diverse nature simultaneously. Demonstrated ability to work independently in carrying out the management and leadership of work groups. Demonstrated ability to work effectively with peers and the campus community. Demonstrated ability to effectively communicate, both verbally and written, to a diverse community. Experience and competency in software applications in support of major job duties (Excel, MS Word, Outlook). Understanding and experience in the use of technology in the accomplishment of project objectives. Demonstrated understanding of the concepts of the Incident Command System (ICS), the Unified Command Structure, the Standardized Emergency Management System (SEMS), and the National Incident Management System (NIMS). Demonstrated understanding of the role and responsibility of local responders and local government in the overall emergency response plan. Experience managing a program budget. Follows all University policies, procedures, and guidelines including but not limited to safety, civility, information security and non-discrimination policies and procedures. California State University, San Bernardino expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Preferred Qualifications Master’s degree preferred. Six years of law enforcement experience with at least three years’ experience as a police supervisor and two years’ experience as a manager (lieutenant or above), managing police administration and police operations. Experience at a Municipal or University-based law enforcement agency preferred. Compensation and Benefits: Anticipated Hiring Range: $11,500 - $12,500 per month Classification Salary Range: $4,812 - $15,449 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Working Hours: Mon-Fri 8am-5pm/including weekends/on call This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Friday, April 19, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 20, 2024
Job Summary: Under the general supervision of the Chief of Police, the Captain is responsible for the direct and indirect supervision of all personnel assigned to the Operations Division to include policy formation and execution. The incumbent is responsible for the protection of life and property and the enforcement of all pertinent laws within the jurisdiction of the California State University San Bernardino Police Department. The incumbent acts as an assistant to the Chief of Police and may act as the temporary head of the Department in the absence of the Chief of Police. Duties and responsibilities: Supervision Manages the day-to-day operations of the Police Field Services and K-9 program. Directly manages/supervises, evaluates, counsels, and mentors’ immediate subordinate supervisors. Analyze, develop, and implement strategic polices and procedures for operational effectiveness within areas of responsibility in an appropriate and timely manner. Responsible for ensuring that employees are in compliance with Department procedures, policies, and goals. Collaborates with campus personnel including, but not limited to, appraising the Chief of Police regarding unit activities as well as emerging issues. Ensures personnel compliance with all training mandates from the Commission on Peace Officer Standards and Training. Performs policing duties as required to include, but not limited to, traffic control; crowd control; arrest situations; criminal/administrative investigations; traffic enforcement; and response to emergency situations. Administration Acts as liaison to internal and external community members including, but not limited to, administrators, CSU Chancellor's Office, supervisors of other University departments, and law enforcement agencies to promote positive working relationships and to ensure that the missions of the Department and University objectives are achieved. Responsible for receipt and transfer of critical information, including but not limited to, personnel issues; coordination of events; command of critical incidents; and providing proper policy interpretations as required. Provides regular statistical reports for operational assessments. Actively serves on university committees or groups, as assigned. Responsible for reviewing time sheets, operational schedules, personnel transaction requests, time off requests, overtime (OT) requests from other campuses to ensure operational needs are met. Responsible for ensuring payroll/timekeeping functions of the Department. Responsible for maintaining working knowledge and developing reports of Patrol needs to assist the Chief in the strategic implementation of fiscal resources, including establishing budget planning and priorities. Responsible for managing police OT assignments and accurately record OT statistical information, including projections, to ensure overall budget goals are achieved. Special events Responsible for the coordination of public safety and police special event services to the University event management process. Responsible for promoting positive working relationships and ensuring that the mission of the Department and University objectives are met. Responsible for the assigning of Special Event overtime and the accurate recording of Department expenses related to events in the campus Events Management System software. Police/Personal Development Responsible for maintaining professional credentials and ensures police personnel remain current on professional trends. Performs the duties of a police officer, including compliance with Police Officer standards and Training. Manages and conducts investigations regarding complaints received against department personnel in compliance with AB301 and Department policy/procedures. Responsible for Internal Affairs and Administrative Review of complaints as well as addressing internally discovered issues. Reports investigative findings to Chief of Police for consideration on further action. Responsible for mandated statistical information for reporting and release of mandated information. Participates in and manages on-going training/educational activities to remain current in field of law enforcement. Other classification related duties as assigned. Minimum Qualifications: Required Education and Experience Equivalent to a bachelor's degree in a related field Five to eight years of related experience, including professional and supervisory experience. Required Qualifications Incumbent must possess a valid California Driver License. Incumbent must possess a Basic, Intermediate, Advanced Supervisory and Management Certificate from the Commission on Police Officer Standards and Training (POST). Follows all University policies, procedures, and guidelines including but not limited to safety, civility, information security and non-discrimination policies and procedures. Contributes to a positive university experience for each and every student and assists in achieving the university's commitment to a "vision of excellence." The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Proven ability to interpret and evaluate policies and procedures and formulate proposals for implementation and improvement. Knowledge of personnel management theories, principles, practices, and techniques. Demonstrated ability to effectively lead personnel. Experience in directing multiple complex tasks and projects of a diverse nature simultaneously. Demonstrated ability to work independently in carrying out the management and leadership of work groups. Demonstrated ability to work effectively with peers and the campus community. Demonstrated ability to effectively communicate, both verbally and written, to a diverse community. Experience and competency in software applications in support of major job duties (Excel, MS Word, Outlook). Understanding and experience in the use of technology in the accomplishment of project objectives. Demonstrated understanding of the concepts of the Incident Command System (ICS), the Unified Command Structure, the Standardized Emergency Management System (SEMS), and the National Incident Management System (NIMS). Demonstrated understanding of the role and responsibility of local responders and local government in the overall emergency response plan. Experience managing a program budget. Follows all University policies, procedures, and guidelines including but not limited to safety, civility, information security and non-discrimination policies and procedures. California State University, San Bernardino expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Preferred Qualifications Master’s degree preferred. Six years of law enforcement experience with at least three years’ experience as a police supervisor and two years’ experience as a manager (lieutenant or above), managing police administration and police operations. Experience at a Municipal or University-based law enforcement agency preferred. Compensation and Benefits: Anticipated Hiring Range: $11,500 - $12,500 per month Classification Salary Range: $4,812 - $15,449 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Working Hours: Mon-Fri 8am-5pm/including weekends/on call This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by Friday, April 19, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Campus Security Authority This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Cleary Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 538597; 5/6/2014 BUDGET OFFICE ASSISTANT Accountant I Public Safety Salary Range : $4,241 - $7,946 /Monthly (Salary will be prorated according to time base) Work Schedule : Part-Time (30 hours), Monday - Friday, 9:00 a.m. to 3:30 p.m.; temporary appointment expires on or before June 30, 2025. Appointment may be extended/may become permanent; non-exempt classification. Essential Functions : Under the general supervision of the Senior Budget Analyst, the Budget Office Assistant will provide fiscal support to the Department of Public Safety budgets which includes Police, Parking, Transportation, Lock shop, Security Camera Shop, and Emergency Preparedness. The incumbent will: record financial transactions; prepare invoices for payment; submit purchase requisitions; post data to various internal records/files; verify and reconcile payments received; assign transaction codes; and maintain internal financial records. Incumbent will assist in the reconciliation of the PS financial reports to the department's various internal records, files, and systems; interact and communicate with vendors regarding invoices, payments, and other financial transactions. Incumbent will: assist with special projects, special events chargebacks, quarterly and year-end financial assessments, and related research projects; and assist with monthly audits for parking payroll deductions. The incumbent may perform routine clerical functions such as data entry, answering phones, filing, and providing technical assistance to other employees. Required Qualifications & Experience : Equivalent to a bachelor’s degree from an accredited four-year college or university with a major in accounting, business administration or a combination of education and experience. General knowledge of (GAAP)Generally Accepted Accounting Principles, mathematical and general office methods, procedures, and practices. Incumbent must have the ability to: understand and interpret university policies and regulations; use integrated financial systems and/or records management systems such as CashNet, PeopleSoft, CMS, FDW and AIMS; review financial documents for accuracy, completeness, validity, and adherence to basic accounting standards; compute and post numbers accurately; maintain files and records; identify, trace and correct errors; interpret and apply written rules and regulations; establish effective working relationships with others; and exercise tact, courtesy and good judgment in responding to others. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Ability to interface and communicate effectively with diverse community. Ability to work independently and make reasonable decisions with limited supervision. Closing Date : Review of applications will begin on May 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: May 06 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 07, 2024
Job No: 538597; 5/6/2014 BUDGET OFFICE ASSISTANT Accountant I Public Safety Salary Range : $4,241 - $7,946 /Monthly (Salary will be prorated according to time base) Work Schedule : Part-Time (30 hours), Monday - Friday, 9:00 a.m. to 3:30 p.m.; temporary appointment expires on or before June 30, 2025. Appointment may be extended/may become permanent; non-exempt classification. Essential Functions : Under the general supervision of the Senior Budget Analyst, the Budget Office Assistant will provide fiscal support to the Department of Public Safety budgets which includes Police, Parking, Transportation, Lock shop, Security Camera Shop, and Emergency Preparedness. The incumbent will: record financial transactions; prepare invoices for payment; submit purchase requisitions; post data to various internal records/files; verify and reconcile payments received; assign transaction codes; and maintain internal financial records. Incumbent will assist in the reconciliation of the PS financial reports to the department's various internal records, files, and systems; interact and communicate with vendors regarding invoices, payments, and other financial transactions. Incumbent will: assist with special projects, special events chargebacks, quarterly and year-end financial assessments, and related research projects; and assist with monthly audits for parking payroll deductions. The incumbent may perform routine clerical functions such as data entry, answering phones, filing, and providing technical assistance to other employees. Required Qualifications & Experience : Equivalent to a bachelor’s degree from an accredited four-year college or university with a major in accounting, business administration or a combination of education and experience. General knowledge of (GAAP)Generally Accepted Accounting Principles, mathematical and general office methods, procedures, and practices. Incumbent must have the ability to: understand and interpret university policies and regulations; use integrated financial systems and/or records management systems such as CashNet, PeopleSoft, CMS, FDW and AIMS; review financial documents for accuracy, completeness, validity, and adherence to basic accounting standards; compute and post numbers accurately; maintain files and records; identify, trace and correct errors; interpret and apply written rules and regulations; establish effective working relationships with others; and exercise tact, courtesy and good judgment in responding to others. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Ability to interface and communicate effectively with diverse community. Ability to work independently and make reasonable decisions with limited supervision. Closing Date : Review of applications will begin on May 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: May 06 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CLASSIFICATION TITLE: Police Dispatcher I - Intermittent UNION CODE: R07 TEMPORARY END DATE: This position is temporary and ends on or before December 31, 2023. Any continuation beyond December 31, 2023, is contingent upon satisfactory performance and available funding. FT/PT: Hourly intermittent PAY PLAN: 12-month ANTICIPATED HIRING RANGE: $19.26 - $25.00 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $19.26 - $34.58 PAY BASIS: Hourly CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants SPECIAL INSTRUCTIONS TO APPLICANT: This recruitment creates a pool of qualified applicants to be contacted as needed. FOR PRIORITY CONSIDERATION , applications must be received by October 21, 2022 ; however, the position will remain open until filled. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy [calstate.policystat.com] and questions may be sent to hr@campus.edu . POSITION PURPOSE: The CSUB University Police Department is dedicated to ensuring the safest possible environment for our students, faculty, staff, and visitors. The University Police Department is a full-service law enforcement agency that is available 24 hours a day, 7 days a week. The University Police Department investigates crimes that occur on campus and assists other local law enforcement agencies. Under general supervision of the Assistant Vice President and Chief of Police, the Police Dispatcher I is responsible for acting as the first point of contact to the public in maintaining effective and efficient communication between the campus law enforcement headquarters, the public, Police Officers in the field, other college or university departments and personnel, and outside emergency and law enforcement agencies. The position may require working various shifts including days, afternoons, and nights on an assigned and as-needed basis for emergency shift coverage and/or special events. DUTIES & RESPONSIBILITIES: Dispatch Communications Perform standard dispatch communications. Responsible for providing excellent customer service and responding professionally, courteously, and empathetically to persons in various states of mind through answering and screening incoming calls to the police department, which involves conversing with crime victims, witnesses, and members of the public to elicit and record pertinent information. Operate police department and other emergency communications equipment, such as radio transceivers, CLETS terminals, telephones, silent alarms, and emergency signaling devices, to dispatch officers to calls for service, critical incidents, and emergencies. Using regular judgement and discretion, evaluate information received and determine appropriate action to take following campus, state, and federal laws, policies, and procedures. Act as liaison with other law enforcement/public safety dispatchers to coordinator response of outside agencies as necessary. Notify command staff members and other campus administrators as directed during critical incidents. Documentation & Record Keeping Utilizing dispatch and law enforcement systems and databases (both computerized and manual), enter and retrieve data for police reports, activity logs and criminal information. Process, distribute, and file reports. Maintain complaint, arrest, radio message, and general station activity logs. Research and retrieve information as needed. Update department warrant and due diligence information, file police reports, prepare arrest folders, and maintain criminal history files. Public Safety Support Provide support to other public safety and community service functions including parking and access services, maintaining records, monitoring security and fire alarm systems, monitoring building access and assisting campus visitors. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Requires a High School Diploma or GED and one (1) year of experience using a switchboard and two-way radio communication system in a law enforcement or comparable agency within the last ten (10) years. LICENSES, CERTIFICATES, CREDENTIALS: Peace Officer Standards and Training (P.O.S.T.) Dispatcher Course certificate issued from the State of California Department of Justice (upload to “Licenses/Certifications/Other POST Dispatcher Basic Certificate issued from the State of California Department of Justice (upload to “Licenses/Certifications/Other” if previously obtained) or be able to successfully obtain within one year from hire. Incumbents who, upon hire, do not possess a P.O.S.T. Dispatcher Basic Certificate may also be required to pass a written test related to essential dispatching skills. Additionally, incumbents must successfully pass supplemental P.O.S.T. requirements for dispatchers such as a background check, physical and psychological examinations, drug testing, and related requirements. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Ability to multi-task by receiving information from different sources, evaluate information and properly dispatch resources. Ability to work in high stress situations. Working knowledge of legal codes, requirements, procedures, and techniques for receiving complaints and calls for service and for dispatching and communicating with campus officers in the field. Ability to effectively converse using police radio systems. Working knowledge of public safety-related agencies and the respective communication protocols. Working knowledge of and ability to use applicable computerized and automated dispatch and law enforcement systems and databases to enter, research and retrieve data as necessary. Ability to independently respond and act quickly, accurately evaluate information and situations, and make appropriate decisions in routine, non-routine and emergency situations. Working knowledge of geographical layout and ability to read maps and floor plans to provide directions to officers in the field. Ability to accurately interpret written policies, follow oral and written instructions, and transfer information. Ability to provide clear and concise verbal directions quickly and accurately. Ability to present and summarize information in a variety of written formats, using clear and concise language. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures. PREFERRED QUALIFICATIONS: Experience with CAD systems with focus on Sunridge RIMS. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: General : The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Oct 07 2022 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
CLASSIFICATION TITLE: Police Dispatcher I - Intermittent UNION CODE: R07 TEMPORARY END DATE: This position is temporary and ends on or before December 31, 2023. Any continuation beyond December 31, 2023, is contingent upon satisfactory performance and available funding. FT/PT: Hourly intermittent PAY PLAN: 12-month ANTICIPATED HIRING RANGE: $19.26 - $25.00 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $19.26 - $34.58 PAY BASIS: Hourly CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants SPECIAL INSTRUCTIONS TO APPLICANT: This recruitment creates a pool of qualified applicants to be contacted as needed. FOR PRIORITY CONSIDERATION , applications must be received by October 21, 2022 ; however, the position will remain open until filled. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy [calstate.policystat.com] and questions may be sent to hr@campus.edu . POSITION PURPOSE: The CSUB University Police Department is dedicated to ensuring the safest possible environment for our students, faculty, staff, and visitors. The University Police Department is a full-service law enforcement agency that is available 24 hours a day, 7 days a week. The University Police Department investigates crimes that occur on campus and assists other local law enforcement agencies. Under general supervision of the Assistant Vice President and Chief of Police, the Police Dispatcher I is responsible for acting as the first point of contact to the public in maintaining effective and efficient communication between the campus law enforcement headquarters, the public, Police Officers in the field, other college or university departments and personnel, and outside emergency and law enforcement agencies. The position may require working various shifts including days, afternoons, and nights on an assigned and as-needed basis for emergency shift coverage and/or special events. DUTIES & RESPONSIBILITIES: Dispatch Communications Perform standard dispatch communications. Responsible for providing excellent customer service and responding professionally, courteously, and empathetically to persons in various states of mind through answering and screening incoming calls to the police department, which involves conversing with crime victims, witnesses, and members of the public to elicit and record pertinent information. Operate police department and other emergency communications equipment, such as radio transceivers, CLETS terminals, telephones, silent alarms, and emergency signaling devices, to dispatch officers to calls for service, critical incidents, and emergencies. Using regular judgement and discretion, evaluate information received and determine appropriate action to take following campus, state, and federal laws, policies, and procedures. Act as liaison with other law enforcement/public safety dispatchers to coordinator response of outside agencies as necessary. Notify command staff members and other campus administrators as directed during critical incidents. Documentation & Record Keeping Utilizing dispatch and law enforcement systems and databases (both computerized and manual), enter and retrieve data for police reports, activity logs and criminal information. Process, distribute, and file reports. Maintain complaint, arrest, radio message, and general station activity logs. Research and retrieve information as needed. Update department warrant and due diligence information, file police reports, prepare arrest folders, and maintain criminal history files. Public Safety Support Provide support to other public safety and community service functions including parking and access services, maintaining records, monitoring security and fire alarm systems, monitoring building access and assisting campus visitors. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Requires a High School Diploma or GED and one (1) year of experience using a switchboard and two-way radio communication system in a law enforcement or comparable agency within the last ten (10) years. LICENSES, CERTIFICATES, CREDENTIALS: Peace Officer Standards and Training (P.O.S.T.) Dispatcher Course certificate issued from the State of California Department of Justice (upload to “Licenses/Certifications/Other POST Dispatcher Basic Certificate issued from the State of California Department of Justice (upload to “Licenses/Certifications/Other” if previously obtained) or be able to successfully obtain within one year from hire. Incumbents who, upon hire, do not possess a P.O.S.T. Dispatcher Basic Certificate may also be required to pass a written test related to essential dispatching skills. Additionally, incumbents must successfully pass supplemental P.O.S.T. requirements for dispatchers such as a background check, physical and psychological examinations, drug testing, and related requirements. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Ability to multi-task by receiving information from different sources, evaluate information and properly dispatch resources. Ability to work in high stress situations. Working knowledge of legal codes, requirements, procedures, and techniques for receiving complaints and calls for service and for dispatching and communicating with campus officers in the field. Ability to effectively converse using police radio systems. Working knowledge of public safety-related agencies and the respective communication protocols. Working knowledge of and ability to use applicable computerized and automated dispatch and law enforcement systems and databases to enter, research and retrieve data as necessary. Ability to independently respond and act quickly, accurately evaluate information and situations, and make appropriate decisions in routine, non-routine and emergency situations. Working knowledge of geographical layout and ability to read maps and floor plans to provide directions to officers in the field. Ability to accurately interpret written policies, follow oral and written instructions, and transfer information. Ability to provide clear and concise verbal directions quickly and accurately. Ability to present and summarize information in a variety of written formats, using clear and concise language. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures. PREFERRED QUALIFICATIONS: Experience with CAD systems with focus on Sunridge RIMS. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: General : The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Oct 07 2022 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 536194; 02/19/2024 Administration and Building Operations Assistant Administrative Support Assistant II Student Health Center Salary Range : $3,505 - $5,159/Monthly (Budgeted Hiring Salary Range: $3,505 - $3,900/Monthly) Work Schedule : Full-Time, Monday - Thursday, 9:00 a.m. to 6:30 p.m. & alternating Friday, 9:00 a.m. to 5:30 p.m.; non-exempt classification. Essential Functions : The services provided by the Student Health Center (SHC) include but are not limited to primary medical care, counseling and psychological services, wellness education and support, and select specialized health services. All professional staff and faculty who work in the SHC are expected to facilitate the services we provide, relevant to their specific position. Under the direction of the Associate Director, the Administration and Building Operations Assistant performs duties in support of administration and operations activities in the SHC. This may include, but is not limited to, assisting in onboarding new staff and volunteers, processing travel claims, setting up for meetings and events, supporting accreditation activities, maintaining inventories, coordinating building repairs and maintenance, completing lock-up procedures at the end of business day, and other administrative and building operations duties as assigned. Other responsibilities include: provide general support for administrative activities within the SHC; assist in on boarding new staff and volunteers, processing travel claims, scheduling training room use, and setting up for events and meetings; assist with tracking and follow up on submitted requisitions; support AAAHC accreditation activities and tasks; assist in maintaining a perpetual inventory of medical and office supplies; prepares purchase requests for office and medical supplies; maintains file of outside venders in order to obtain price quotes to determine best prices; receives all incoming supplies, checks purchase order against received items, maintains receipt status of all orders, follows University Claim procedure for returning of incorrect or damaged items and communicates with the Offices of Shipping and Receiving, Campus Stores, and Procurement to troubleshoot outstanding orders; upon receipt of "Want List" distributes medical and office supplies as requested to SHC staff; assists with approving open order invoices for payment after checking items against internal records of receipt; maintains stock room in an organized and tidy manner for easy retrieval of supplies; secures the building at the conclusion of the workday and sets security alarm; provides general clerical assistance, including tasks such as photocopying, document assembly, and related duties; professionally and promptly handle incoming phone calls; provide information, direct calls to the appropriate personnel, and assist callers with inquiries; collaborate closely with staff to support daily operations; assist students by providing information, guiding them to relevant resources, and addressing their inquiries; provide administrative support to other areas as needed; maintains perpetual inventory of equipment including all Property Survey and Property Movement documents; as requested by Property Control Office, performs inventory check of all equipment items listed on University inventory list; reports all missing equipment to University Police and prepare Equipment Survey documents; prepares Equipment Movement forms for equipment loaned or gifted to other University departments; prepares Equipment Survey forms for equipment no longer needed or not functional; prepares purchase service order for annual equipment calibration and arranges for site review; maintains file of repair and maintenance venders to obtain best price; assists with preparation of purchase service order for equipment repairs and equipment purchases; is knowledgeable of reception and medical records related duties; is the secondary relief staff member working during the noon hour, calls for nurse assistance as needed, and otherwise informs students how to access services after 1:00 p.m.; provides coverage at the reception desk and medical records office when staff is using accrued leave credits or during peak usage periods such as registration clearance rush; prepares sign-in sheets for volunteers; sorts and distributes SHC mail; assist Health Promotion Dept with general information given to University population; chairs the Continuous Quality Improvement Facility Safety Team and supports the SHC's CQI plan; create, track, and follow up for Facilities Work Request forms for repair and maintenance work to be performed by Facilities Services and follows through until work is complete; communicate continuously with Facilities Services and custodian assigned to the SHC to insure building is clean and well maintained; conduct regular rounds to reports unusual building maintenance problems to supervisor; coordinates with EHS to facilitate annual inspections; and performs other duties as assigned. Required Qualifications & Experience : High school diploma or equivalent experience. Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions; and perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front-line contacts with a variety of campus and community individuals requiring active problem-solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in a healthcare setting and/or higher education; familiarity with medical terminology; knowledge of HIPAA standards for safeguarding protected health information. Closing Date : Review of applications will begin on 3/4/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 19 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 536194; 02/19/2024 Administration and Building Operations Assistant Administrative Support Assistant II Student Health Center Salary Range : $3,505 - $5,159/Monthly (Budgeted Hiring Salary Range: $3,505 - $3,900/Monthly) Work Schedule : Full-Time, Monday - Thursday, 9:00 a.m. to 6:30 p.m. & alternating Friday, 9:00 a.m. to 5:30 p.m.; non-exempt classification. Essential Functions : The services provided by the Student Health Center (SHC) include but are not limited to primary medical care, counseling and psychological services, wellness education and support, and select specialized health services. All professional staff and faculty who work in the SHC are expected to facilitate the services we provide, relevant to their specific position. Under the direction of the Associate Director, the Administration and Building Operations Assistant performs duties in support of administration and operations activities in the SHC. This may include, but is not limited to, assisting in onboarding new staff and volunteers, processing travel claims, setting up for meetings and events, supporting accreditation activities, maintaining inventories, coordinating building repairs and maintenance, completing lock-up procedures at the end of business day, and other administrative and building operations duties as assigned. Other responsibilities include: provide general support for administrative activities within the SHC; assist in on boarding new staff and volunteers, processing travel claims, scheduling training room use, and setting up for events and meetings; assist with tracking and follow up on submitted requisitions; support AAAHC accreditation activities and tasks; assist in maintaining a perpetual inventory of medical and office supplies; prepares purchase requests for office and medical supplies; maintains file of outside venders in order to obtain price quotes to determine best prices; receives all incoming supplies, checks purchase order against received items, maintains receipt status of all orders, follows University Claim procedure for returning of incorrect or damaged items and communicates with the Offices of Shipping and Receiving, Campus Stores, and Procurement to troubleshoot outstanding orders; upon receipt of "Want List" distributes medical and office supplies as requested to SHC staff; assists with approving open order invoices for payment after checking items against internal records of receipt; maintains stock room in an organized and tidy manner for easy retrieval of supplies; secures the building at the conclusion of the workday and sets security alarm; provides general clerical assistance, including tasks such as photocopying, document assembly, and related duties; professionally and promptly handle incoming phone calls; provide information, direct calls to the appropriate personnel, and assist callers with inquiries; collaborate closely with staff to support daily operations; assist students by providing information, guiding them to relevant resources, and addressing their inquiries; provide administrative support to other areas as needed; maintains perpetual inventory of equipment including all Property Survey and Property Movement documents; as requested by Property Control Office, performs inventory check of all equipment items listed on University inventory list; reports all missing equipment to University Police and prepare Equipment Survey documents; prepares Equipment Movement forms for equipment loaned or gifted to other University departments; prepares Equipment Survey forms for equipment no longer needed or not functional; prepares purchase service order for annual equipment calibration and arranges for site review; maintains file of repair and maintenance venders to obtain best price; assists with preparation of purchase service order for equipment repairs and equipment purchases; is knowledgeable of reception and medical records related duties; is the secondary relief staff member working during the noon hour, calls for nurse assistance as needed, and otherwise informs students how to access services after 1:00 p.m.; provides coverage at the reception desk and medical records office when staff is using accrued leave credits or during peak usage periods such as registration clearance rush; prepares sign-in sheets for volunteers; sorts and distributes SHC mail; assist Health Promotion Dept with general information given to University population; chairs the Continuous Quality Improvement Facility Safety Team and supports the SHC's CQI plan; create, track, and follow up for Facilities Work Request forms for repair and maintenance work to be performed by Facilities Services and follows through until work is complete; communicate continuously with Facilities Services and custodian assigned to the SHC to insure building is clean and well maintained; conduct regular rounds to reports unusual building maintenance problems to supervisor; coordinates with EHS to facilitate annual inspections; and performs other duties as assigned. Required Qualifications & Experience : High school diploma or equivalent experience. Experience to be proficient in performing most or all work assignments. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, and practices. Fluency in using standard office software packages. Thorough knowledge of English grammar, punctuation, and spelling. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions; and perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front-line contacts with a variety of campus and community individuals requiring active problem-solving and effective interpersonal skills. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in a healthcare setting and/or higher education; familiarity with medical terminology; knowledge of HIPAA standards for safeguarding protected health information. Closing Date : Review of applications will begin on 3/4/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 19 2024 Pacific Standard Time Applications close: Closing Date/Time:
CHARLESTON COUNTY, SC
Charleston, SC, United States
Description This position performs a variety of data entry and support in the creation, maintenance, and closing of case files for the Solicitor's Office; performs directly related work as required. HIRING HOURLY RANGE: $16.26 - $21.31 OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY, 9/1/24 Duties and Responsibilities Duties: This employee will ensure the completeness, accuracy and timeliness of the case records process; prepares and open new cases in the proper database, ensures that all data entries are correct, and documents are process, data to include clients' personal information, police reports, and preliminary hearings requests, court dates, grand jury true bill date, court dates, bench warrant data, bond information, mugshots, multi-media files, etc.; prepares, types, logs, distributes, updates and audits various documents, list of jail cases, incident reports ensures completeness, accuracy and timeliness of all paper and computer case files; runs and creates various reports; researches new warrants to determine if client's files should be updated; answers telephone calls, receives and greets visitors to the office and provides information to or refers callers and visitors to appropriate personnel; performs criminal history and driving records checks, obtaining certified records of criminal convictions by utilizing state and local law enforcement data bases; processes warrants, police reports, pre-arraignments and roll call verification; acts as backup for other Case Management Specialists, Administrative Assistant I's, and Receptionist; ensures confidentiality in all phases of their daily duties; responds to questions and comments in a courteous and timely manner; keeps immediate supervisor and designated others full and accurately informed concerning work progress; may be designated to report to work during hazardous weather or emergency conditions. Thorough knowledge of modern office procedures, practices and equipment. Must be skilled in operating a personal computer using standard or customized software. Ability to exercise tact, discretion and sound judgement in addressing sensitive or confidential matters with accuracy and speed under the pressure of time-sensitive deadlines. Minimum Qualifications Minimum Education: High School diploma or GED, Associate's Degree in Secretarial Science or Criminal Justice preferred. Minimum Qualification: Two (2) or more years of experience in data entry in a law office; or any equivalent combination of experience and training which provides the knowledge, skills, and abilities necessary to perform the work.Closing Date/Time:
Mar 21, 2024
Full Time
Description This position performs a variety of data entry and support in the creation, maintenance, and closing of case files for the Solicitor's Office; performs directly related work as required. HIRING HOURLY RANGE: $16.26 - $21.31 OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY, 9/1/24 Duties and Responsibilities Duties: This employee will ensure the completeness, accuracy and timeliness of the case records process; prepares and open new cases in the proper database, ensures that all data entries are correct, and documents are process, data to include clients' personal information, police reports, and preliminary hearings requests, court dates, grand jury true bill date, court dates, bench warrant data, bond information, mugshots, multi-media files, etc.; prepares, types, logs, distributes, updates and audits various documents, list of jail cases, incident reports ensures completeness, accuracy and timeliness of all paper and computer case files; runs and creates various reports; researches new warrants to determine if client's files should be updated; answers telephone calls, receives and greets visitors to the office and provides information to or refers callers and visitors to appropriate personnel; performs criminal history and driving records checks, obtaining certified records of criminal convictions by utilizing state and local law enforcement data bases; processes warrants, police reports, pre-arraignments and roll call verification; acts as backup for other Case Management Specialists, Administrative Assistant I's, and Receptionist; ensures confidentiality in all phases of their daily duties; responds to questions and comments in a courteous and timely manner; keeps immediate supervisor and designated others full and accurately informed concerning work progress; may be designated to report to work during hazardous weather or emergency conditions. Thorough knowledge of modern office procedures, practices and equipment. Must be skilled in operating a personal computer using standard or customized software. Ability to exercise tact, discretion and sound judgement in addressing sensitive or confidential matters with accuracy and speed under the pressure of time-sensitive deadlines. Minimum Qualifications Minimum Education: High School diploma or GED, Associate's Degree in Secretarial Science or Criminal Justice preferred. Minimum Qualification: Two (2) or more years of experience in data entry in a law office; or any equivalent combination of experience and training which provides the knowledge, skills, and abilities necessary to perform the work.Closing Date/Time:
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
NON-INSTRUCTIONAL FACULTY EMPLOYMENT OPPORTUNITY INTERCOLLEGIATE ATHLETICS Coaching Assistant -12 Month (Temporary through June 30, 2024 with the possibility of reappointment) POSITION AVAILABLE: This position will help foster a team culture that is focused and driven to succeed academically and athletically, while servicing the community. Assist in planning and implementation of practice, competitions, travel, equipment, paperwork and any other administrative duties set forth by the Head Coach. Recruit prospective student athletes in compliance with college policies and procedures. Monitor the academic progress and development of student-athletes. Conduct and supervise athletically related activities for specific training groups on a daily basis. Assist with the monitoring and posting on the team website and social media. Assist in all fundraising opportunities. Maintain knowledge and ensure compliance with NCAA, conference, and institutional rules and regulations. THE DEPARTMENT: The California State University East Bay Athletic Department (Pioneer Athletics) strives to fulfill the educational mission of the university while providing unique opportunities for personal growth and success outside of the classroom. Pioneer Athletics has aligned itself with the eight shared strategic commitments set forth by Cal State East Bay, showcasing the partnership that exists between athletics and the university community. Pioneer Athletics maintains its focus on the academic and athletic success of our student-athletes, as well as, preparing this diverse population of students for meaningful lifework and to be socially responsible contributors to society. Cal State East Bay is a member of the National Collegiate Athletic Association (NCAA) Division II, and sponsors 15 Intercollegiate athletic programs. In June 2011, the Pioneers made the transition back to NCAA Division II during the 2009-10 season after a 10-year absence. CSUEB is a member of the California Collegiate Athletic Association (CCAA), which has won 154 national championships since its inception in 1939, the most of any Division II conference. In addition, the Pioneer Swimming program is a member of the Pacific Collegiate Swim and Dive Conference (PCSC), while its Water Polo program is a member of the Western Water Polo Association (WWPA). DUTIES OF THE POSITION: Responsibilities: Coaching and program administration: Assist the head coach with day-to-day planning and supervision of practices and competitions. Work with head coach, sport supervisor and/or appropriate department staff to schedule competitions and order necessary equipment and uniforms within department budget and guidelines. Work alongside the department business manager and/or designated staff member in assisting the head coach with planning and completing all team travel arrangements including cash advances and billing for hotel, air transportation, ground transportation and meals. Attend department and assigned staff meetings. Complete any and all required department, campus, CSU, CCAA and NCAA trainings. Academic progress and compliance: As directed by a head coach, work with academic advisor, compliance office and student-athletes to ensure all student -athletes make progress towards degree completion and graduation. Complete all assigned and necessary department and NCAA requirements for compliance including, but not limited to, weekly playing and practice hours, weekly recruiting logs and team updates for squad lists. As directed by the head coach, work through compliance office for admission of student-athlete through both university and NCAA Eligibility Center requirements. Attend rules education meetings. Recruiting: As directed by the head coach, follow NCAA Division II, CCAA and department guidelines to recruit prospective student-athletes at a level to compete in the CCAA and NCAA successfully. As directed by the head coach, travel to appropriate competitions to evaluate. As directed by the head coach, plan and complete official and unofficial visits on campus for prospective student-athletes. Community, Department, Camp and Constituent Engagement: As directed by the head coach, assist in the planning and facilitation of the involvement of student-athletes in appropriate community, campus and alumni engagement initiatives. As directed by the head coach, assist in the preparation and execution of program specific camp activities for the purpose of community engagement and/or revenue production for the program. This position has been identified to have significant responsibility for student and campus activities, and will be required to function as a Campus Security Authority (CSA) under the Clery Act. In accordance with CSU Executive Order 1107, Implementation of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the incumbent will be responsible for reporting allegations of Clery Act crimes to the University Police Department and/or the University Clery Director. Responsibilities of the CSA include: Complete annual training requirements. Report any alleged Clery Act Crimes that are reported to them using the online CSA Reporting Form; all alleged Clery Act Crimes should be reported in a timely manner. SALARY: Salary is dependent upon educational preparation and experience. Position appointment is subject to budgetary authorization. The CSU salary schedule information for the Coaching Assistant - 12 month Classification is available based on the following range: Range 0: $5,168.00 - $6,946.00 (based on FTE 1.0). The hiring anticipated FTE varies between 0.1 and 1.0. The anticipated hiring range is generally at or near the minimum of the appropriate range, commensurate with education and experience. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. Eligibility standards for health benefits are determined by the Public Employees Retirement System (PERS). PLEASE NOTE: Benefits eligibility and earnings may be impacted if a candidate is unable to work through the entirety of the appointment or if the percentage of employment does not qualify them for benefits. To be eligible for CalPERS health benefits while you are working, including dental and vision plan benefits, you must be appointed to a job that will last at least six months and one day, and work at least half time. DATE OF APPOINTMENT: Varies. Fall Semester begins August 21, 2023, and Spring Semester begins January 16, 2024. QUALIFICATIONS: Minimum Qualifications Under direction, performs a variety of coaching functions related to one or more sports in the Intercollegiate Athletic program. A Bachelor's degree in Kinesiology or related field is the minimum requirement for appointment at this level. Within five years from the date of hire, the individual must obtain a Master's degree in Kinesiology or related field to be considered for re-appointment at any level. Current First Aid, CPR and AED training. Competitive coaching background. Must have a strong commitment to safety and welfare of student-athletes. Ability to work on weekends, evenings, and odd hours. Must hold a valid Driver's License. Must be able to pass the NCAA recruiting test and have an understanding of NCAA rules. Preferred Skills and Knowledge Master's degree with an academic background in kinesiology/physical education, sports management or a related field. Five or more years of successful collegiate coaching experience. Collegiate recruiting experience in California. Knowledge of Division II NCAA rules and regulations. APPLICATION DEADLINE: Positions open until filled. Applications are considered on a continuous basis. Note: California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon the presentation of documents demonstrating the appointee’s identity and eligibility to work in accordance with provisions of the Immigration Reform and Control Act. A background check (including a criminal records check and prior employment verification, and LiveScan, as appropriate)) must be completed and cleared prior to the start of employment. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. CSUEB is an Equal Opportunity Employer and does not discriminate on the basis of age, race, color, national origin, sex, sexual orientation, or disability. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Sponsorship Cal State East Bay is not a sponsoring agency for Lecturer positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Jun 22 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
NON-INSTRUCTIONAL FACULTY EMPLOYMENT OPPORTUNITY INTERCOLLEGIATE ATHLETICS Coaching Assistant -12 Month (Temporary through June 30, 2024 with the possibility of reappointment) POSITION AVAILABLE: This position will help foster a team culture that is focused and driven to succeed academically and athletically, while servicing the community. Assist in planning and implementation of practice, competitions, travel, equipment, paperwork and any other administrative duties set forth by the Head Coach. Recruit prospective student athletes in compliance with college policies and procedures. Monitor the academic progress and development of student-athletes. Conduct and supervise athletically related activities for specific training groups on a daily basis. Assist with the monitoring and posting on the team website and social media. Assist in all fundraising opportunities. Maintain knowledge and ensure compliance with NCAA, conference, and institutional rules and regulations. THE DEPARTMENT: The California State University East Bay Athletic Department (Pioneer Athletics) strives to fulfill the educational mission of the university while providing unique opportunities for personal growth and success outside of the classroom. Pioneer Athletics has aligned itself with the eight shared strategic commitments set forth by Cal State East Bay, showcasing the partnership that exists between athletics and the university community. Pioneer Athletics maintains its focus on the academic and athletic success of our student-athletes, as well as, preparing this diverse population of students for meaningful lifework and to be socially responsible contributors to society. Cal State East Bay is a member of the National Collegiate Athletic Association (NCAA) Division II, and sponsors 15 Intercollegiate athletic programs. In June 2011, the Pioneers made the transition back to NCAA Division II during the 2009-10 season after a 10-year absence. CSUEB is a member of the California Collegiate Athletic Association (CCAA), which has won 154 national championships since its inception in 1939, the most of any Division II conference. In addition, the Pioneer Swimming program is a member of the Pacific Collegiate Swim and Dive Conference (PCSC), while its Water Polo program is a member of the Western Water Polo Association (WWPA). DUTIES OF THE POSITION: Responsibilities: Coaching and program administration: Assist the head coach with day-to-day planning and supervision of practices and competitions. Work with head coach, sport supervisor and/or appropriate department staff to schedule competitions and order necessary equipment and uniforms within department budget and guidelines. Work alongside the department business manager and/or designated staff member in assisting the head coach with planning and completing all team travel arrangements including cash advances and billing for hotel, air transportation, ground transportation and meals. Attend department and assigned staff meetings. Complete any and all required department, campus, CSU, CCAA and NCAA trainings. Academic progress and compliance: As directed by a head coach, work with academic advisor, compliance office and student-athletes to ensure all student -athletes make progress towards degree completion and graduation. Complete all assigned and necessary department and NCAA requirements for compliance including, but not limited to, weekly playing and practice hours, weekly recruiting logs and team updates for squad lists. As directed by the head coach, work through compliance office for admission of student-athlete through both university and NCAA Eligibility Center requirements. Attend rules education meetings. Recruiting: As directed by the head coach, follow NCAA Division II, CCAA and department guidelines to recruit prospective student-athletes at a level to compete in the CCAA and NCAA successfully. As directed by the head coach, travel to appropriate competitions to evaluate. As directed by the head coach, plan and complete official and unofficial visits on campus for prospective student-athletes. Community, Department, Camp and Constituent Engagement: As directed by the head coach, assist in the planning and facilitation of the involvement of student-athletes in appropriate community, campus and alumni engagement initiatives. As directed by the head coach, assist in the preparation and execution of program specific camp activities for the purpose of community engagement and/or revenue production for the program. This position has been identified to have significant responsibility for student and campus activities, and will be required to function as a Campus Security Authority (CSA) under the Clery Act. In accordance with CSU Executive Order 1107, Implementation of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the incumbent will be responsible for reporting allegations of Clery Act crimes to the University Police Department and/or the University Clery Director. Responsibilities of the CSA include: Complete annual training requirements. Report any alleged Clery Act Crimes that are reported to them using the online CSA Reporting Form; all alleged Clery Act Crimes should be reported in a timely manner. SALARY: Salary is dependent upon educational preparation and experience. Position appointment is subject to budgetary authorization. The CSU salary schedule information for the Coaching Assistant - 12 month Classification is available based on the following range: Range 0: $5,168.00 - $6,946.00 (based on FTE 1.0). The hiring anticipated FTE varies between 0.1 and 1.0. The anticipated hiring range is generally at or near the minimum of the appropriate range, commensurate with education and experience. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. Eligibility standards for health benefits are determined by the Public Employees Retirement System (PERS). PLEASE NOTE: Benefits eligibility and earnings may be impacted if a candidate is unable to work through the entirety of the appointment or if the percentage of employment does not qualify them for benefits. To be eligible for CalPERS health benefits while you are working, including dental and vision plan benefits, you must be appointed to a job that will last at least six months and one day, and work at least half time. DATE OF APPOINTMENT: Varies. Fall Semester begins August 21, 2023, and Spring Semester begins January 16, 2024. QUALIFICATIONS: Minimum Qualifications Under direction, performs a variety of coaching functions related to one or more sports in the Intercollegiate Athletic program. A Bachelor's degree in Kinesiology or related field is the minimum requirement for appointment at this level. Within five years from the date of hire, the individual must obtain a Master's degree in Kinesiology or related field to be considered for re-appointment at any level. Current First Aid, CPR and AED training. Competitive coaching background. Must have a strong commitment to safety and welfare of student-athletes. Ability to work on weekends, evenings, and odd hours. Must hold a valid Driver's License. Must be able to pass the NCAA recruiting test and have an understanding of NCAA rules. Preferred Skills and Knowledge Master's degree with an academic background in kinesiology/physical education, sports management or a related field. Five or more years of successful collegiate coaching experience. Collegiate recruiting experience in California. Knowledge of Division II NCAA rules and regulations. APPLICATION DEADLINE: Positions open until filled. Applications are considered on a continuous basis. Note: California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon the presentation of documents demonstrating the appointee’s identity and eligibility to work in accordance with provisions of the Immigration Reform and Control Act. A background check (including a criminal records check and prior employment verification, and LiveScan, as appropriate)) must be completed and cleared prior to the start of employment. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. CSUEB is an Equal Opportunity Employer and does not discriminate on the basis of age, race, color, national origin, sex, sexual orientation, or disability. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Sponsorship Cal State East Bay is not a sponsoring agency for Lecturer positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Jun 22 2023 Pacific Daylight Time Applications close: Closing Date/Time:
City of Tacoma, WA
Tacoma, Washington, United States
Position Description ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 The City of Tacoma (City), Environmental Services (ES) Department, is recruiting for the Appointive position of Assistant Division Manager in the Laboratory Group within the Science and Engineering Division. The Science and Engineering Division provides engineering, planning, program management and laboratory services for the City's Wastewater, Surface Water and Solid Waste utilities. The major areas of focus include collection system pipes, wastewater treatment plants, pumping stations, regional drainage facilities, landfill facilities, stormwater systems, sampling and analyses, environmental cleanup projects, and regulatory compliance both as a regulator and a regulated entity. The Science and Engineering Division is comprised of the following five core sections, in addition to administrative and technical services support groups: Environmental Services Laboratory, Environmental Programs, Asset Management, Capital Delivery, and Special Programs Group. The ES Lab’s mission is to provide high-quality analytical lab services for the City’s and regional partners responding to environmental regulations, supporting research and developing solutions to environmental problems facing the greater Tacoma area and Puget Sound. This position provides management and technical oversight for the Environmental Services Laboratory at CUW. This position has final responsibility for lab quality assurance, work product timeliness, lab safety, laboratory equipment and supplies, staff development and training, operational budget, and spending approvals within the laboratory. This position is directly responsible or influential in meeting a number of key environmental regulations by performing analyses of environmental samples for the Clean Water Act, Resource Conservation and Recovery Act, Comprehensive Environmental Response Compensation and Liability Act, Model Toxics Control Act, and hazardous waste designation rules. Laboratory results are used to inform environmental decisions within the regulations that may lead to cleanup of environmental sites, capital improvements, mitigation activities, and waste disposal decisions. Responsible for managing the CUW laboratory operational and capital budget (4.8 million biennial budget) within allotments. Proper resourcing ensures the lab is able to perform required work necessary to demonstrate compliance, enlighten pollutant source tracing, inform operational effectiveness and compliance for two WWTPs, and inform long term trend monitoring of clean-up sites and strategies to reduce and address pollutant loading in stormwater and wastewater. The below video links provide an overview of the award winning, exciting, and diverse engineering projects we often work on: Point Defiance Stormwater Treatment Facility Project Stormwater Sampling Overview The applicant selected for this position will co-locate with a group of dynamic and creative engineers, scientists, and technicians all housed at Tacoma's Center for Urban Waters facility situated adjacent to Tacoma's Thea Foss Waterway in downtown Tacoma. For more information on the unique Center for Urban Waters professional environment visit the following web site: https://www.urbanwaters.org/ As the Assistant Division Manager for the Laboratory Group, you will: Provide leadership, plan, and manage the work of the Laboratory Group with approximately 17 direct reports. Oversee all laboratory operations; ensuring timely and accurate analytical results that support City enforcement and monitoring requirements. Maintain all required and appropriate laboratory certifications and accreditations. Direct all laboratory quality assurance activities including Standard Operating Procedure (SOP) development, ensure the Laboratory Quality Assurance Manual is up to date and maintained to include current practices. Direct and coordinate laboratory data management activities, Laboratory Information Management System (LIMS), data management planning and strategic software and hardware planning and acquisition. Responsible for laboratory safety, health, and environmental control issues, including compliance with State and Federal laws relating to the Chemical Hygiene Plan, Occupation Health and Safety (OSHA/WISHA) regulations, Resource Conservation and Recovery Act (RCRA) hazardous waste and Ecology Dangerous waste disposal regulations. Manage the laboratory budget and monitor expenditures to result in a non-negative balance at the end of each biennium. Work with budget staff to set appropriate allotments. Approve laboratory staff schedules, leave use, training/travel requests, and purchasing requests. Analytical support of the NPDES Phase 1 Municipal Stormwater Permit and federal Consent Decree for the long-term monitoring of the Thea Foss Waterway Superfund Site. Develop staff to implement and to support the Division and Department programs and initiatives, especially focused on meeting Tacoma 2025 goals. Coordinate with other City work groups, divisions and departments. Make presentations to City Council, Committees, Governmental Partners and the Public. Participate in the development of the vision / strategic approach to support the Environmental Services Strategic Plan 2018-2025. Participate in the Division biennial budget process. Our Ideal Candidate will be a person who exemplifies the following traits: Strong personal motivation and drive - an energetic and committed self-starter. Excellent interpersonal communication skills. A dynamic leader who motivates others, with exceptional team building and performance leadership skills. A strategic thinker who knows how to paint a picture of the Department's vision and strategy and creates and sustains a climate where people are motivated to do their best to help the organization achieve its objectives. High-performing customer service and conflict management skill sets Interest in personal growth and development. Experience with enhancing diversity, equity and inclusion in the workplace. Other Responsibilities: Oversee the preparation of laboratory reports related to local, state, and federal regulatory compliance. Keep current with the latest technologies and management techniques, federal, state, and local rules, and regulations and laws related to wastewater and stormwater monitoring and analysis; Confer with other Environmental Services Assistant Division Managers to coordinate work efforts whenever necessary or desirable. Attend management and technical training seminars and workshops. Physical Requirements and Working Conditions: Office and laboratory environment, occasional travel to a variety of locations to conduct work and may be exposed to typical hazards encountered at such work sites. Subject to emergency calls during off-duty hours. WHY WORK FOR THE CITY? The City of Tacoma offers a generous program of employee benefits: Outstanding working conditions and an exceptional quality-of-life environment. Medical coverage for eligible employees, spouses and dependents, including children up to age 26. Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits. Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26. Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code. Personal time off. Paid holidays. A great pension plan. The Community Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim. Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. Tacoma boasts the state's highest density of art and history museums and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry. Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video! City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications MINIMUM EDUCATION AND EXPERIENCE Bachelor's degree in engineering, business or public administration or directly related field. AND Six years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME *Equivalency: 1 year of experience = 1 year of education LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter, or evidence of equivalent mobility. Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; prepare the annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at (253) 591.5400 by 4:00 pm of the closing date of the job announcement. This will allow us to assist you before the job announcement closes. Agency City of Tacoma Address Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone 253-591-5400 Website http://www.cityoftacoma.org The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
Apr 20, 2024
Full Time
Position Description ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 The City of Tacoma (City), Environmental Services (ES) Department, is recruiting for the Appointive position of Assistant Division Manager in the Laboratory Group within the Science and Engineering Division. The Science and Engineering Division provides engineering, planning, program management and laboratory services for the City's Wastewater, Surface Water and Solid Waste utilities. The major areas of focus include collection system pipes, wastewater treatment plants, pumping stations, regional drainage facilities, landfill facilities, stormwater systems, sampling and analyses, environmental cleanup projects, and regulatory compliance both as a regulator and a regulated entity. The Science and Engineering Division is comprised of the following five core sections, in addition to administrative and technical services support groups: Environmental Services Laboratory, Environmental Programs, Asset Management, Capital Delivery, and Special Programs Group. The ES Lab’s mission is to provide high-quality analytical lab services for the City’s and regional partners responding to environmental regulations, supporting research and developing solutions to environmental problems facing the greater Tacoma area and Puget Sound. This position provides management and technical oversight for the Environmental Services Laboratory at CUW. This position has final responsibility for lab quality assurance, work product timeliness, lab safety, laboratory equipment and supplies, staff development and training, operational budget, and spending approvals within the laboratory. This position is directly responsible or influential in meeting a number of key environmental regulations by performing analyses of environmental samples for the Clean Water Act, Resource Conservation and Recovery Act, Comprehensive Environmental Response Compensation and Liability Act, Model Toxics Control Act, and hazardous waste designation rules. Laboratory results are used to inform environmental decisions within the regulations that may lead to cleanup of environmental sites, capital improvements, mitigation activities, and waste disposal decisions. Responsible for managing the CUW laboratory operational and capital budget (4.8 million biennial budget) within allotments. Proper resourcing ensures the lab is able to perform required work necessary to demonstrate compliance, enlighten pollutant source tracing, inform operational effectiveness and compliance for two WWTPs, and inform long term trend monitoring of clean-up sites and strategies to reduce and address pollutant loading in stormwater and wastewater. The below video links provide an overview of the award winning, exciting, and diverse engineering projects we often work on: Point Defiance Stormwater Treatment Facility Project Stormwater Sampling Overview The applicant selected for this position will co-locate with a group of dynamic and creative engineers, scientists, and technicians all housed at Tacoma's Center for Urban Waters facility situated adjacent to Tacoma's Thea Foss Waterway in downtown Tacoma. For more information on the unique Center for Urban Waters professional environment visit the following web site: https://www.urbanwaters.org/ As the Assistant Division Manager for the Laboratory Group, you will: Provide leadership, plan, and manage the work of the Laboratory Group with approximately 17 direct reports. Oversee all laboratory operations; ensuring timely and accurate analytical results that support City enforcement and monitoring requirements. Maintain all required and appropriate laboratory certifications and accreditations. Direct all laboratory quality assurance activities including Standard Operating Procedure (SOP) development, ensure the Laboratory Quality Assurance Manual is up to date and maintained to include current practices. Direct and coordinate laboratory data management activities, Laboratory Information Management System (LIMS), data management planning and strategic software and hardware planning and acquisition. Responsible for laboratory safety, health, and environmental control issues, including compliance with State and Federal laws relating to the Chemical Hygiene Plan, Occupation Health and Safety (OSHA/WISHA) regulations, Resource Conservation and Recovery Act (RCRA) hazardous waste and Ecology Dangerous waste disposal regulations. Manage the laboratory budget and monitor expenditures to result in a non-negative balance at the end of each biennium. Work with budget staff to set appropriate allotments. Approve laboratory staff schedules, leave use, training/travel requests, and purchasing requests. Analytical support of the NPDES Phase 1 Municipal Stormwater Permit and federal Consent Decree for the long-term monitoring of the Thea Foss Waterway Superfund Site. Develop staff to implement and to support the Division and Department programs and initiatives, especially focused on meeting Tacoma 2025 goals. Coordinate with other City work groups, divisions and departments. Make presentations to City Council, Committees, Governmental Partners and the Public. Participate in the development of the vision / strategic approach to support the Environmental Services Strategic Plan 2018-2025. Participate in the Division biennial budget process. Our Ideal Candidate will be a person who exemplifies the following traits: Strong personal motivation and drive - an energetic and committed self-starter. Excellent interpersonal communication skills. A dynamic leader who motivates others, with exceptional team building and performance leadership skills. A strategic thinker who knows how to paint a picture of the Department's vision and strategy and creates and sustains a climate where people are motivated to do their best to help the organization achieve its objectives. High-performing customer service and conflict management skill sets Interest in personal growth and development. Experience with enhancing diversity, equity and inclusion in the workplace. Other Responsibilities: Oversee the preparation of laboratory reports related to local, state, and federal regulatory compliance. Keep current with the latest technologies and management techniques, federal, state, and local rules, and regulations and laws related to wastewater and stormwater monitoring and analysis; Confer with other Environmental Services Assistant Division Managers to coordinate work efforts whenever necessary or desirable. Attend management and technical training seminars and workshops. Physical Requirements and Working Conditions: Office and laboratory environment, occasional travel to a variety of locations to conduct work and may be exposed to typical hazards encountered at such work sites. Subject to emergency calls during off-duty hours. WHY WORK FOR THE CITY? The City of Tacoma offers a generous program of employee benefits: Outstanding working conditions and an exceptional quality-of-life environment. Medical coverage for eligible employees, spouses and dependents, including children up to age 26. Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits. Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26. Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code. Personal time off. Paid holidays. A great pension plan. The Community Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim. Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. Tacoma boasts the state's highest density of art and history museums and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry. Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video! City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications MINIMUM EDUCATION AND EXPERIENCE Bachelor's degree in engineering, business or public administration or directly related field. AND Six years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME *Equivalency: 1 year of experience = 1 year of education LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter, or evidence of equivalent mobility. Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; prepare the annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at (253) 591.5400 by 4:00 pm of the closing date of the job announcement. This will allow us to assist you before the job announcement closes. Agency City of Tacoma Address Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone 253-591-5400 Website http://www.cityoftacoma.org The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Tenure-Track Faculty Position Announcement Department: Collection Access and Management Services Faculty Hire Number: #24-07 Rank: Senior Assistant or Associate Librarian Effective Date of Appointment: August 1, 2024 (Subject to Budgetary Approval) Salary: $76,000 to $102,000 for Senior Assistant Librarian or $85,224 to $102K for Associate Librarian (Dependent upon qualifications) CSUN’s Commitment to You: CSUN is committed to achieving excellence through teaching, scholarship, learning and inclusion. Our values include a respect for all people, building partnerships with the community and the encouragement of innovation, experimentation and creativity. CSUN strives to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. CSUN is especially interested in candidates who make contributions to equity and inclusion in the pursuit of excellence for all members of the university community. As a Hispanic-serving Institution (HSI), inclusiveness and diversity are integral to CSUN’s commitment to excellence in teaching, research, and engagement. As of Fall 2022, CSUN enrolls ~38,000 students, where 57.3% are Latinx, 19.8% are White, 9.2% are Asian-American, 4.9% are Black/African American, 0.1% are Native American, and 0.2% are Native Hawaiian or Pacific Islander. For more information about the University, visit: http://www.csun.edu About the College: For more information about the University Library, see: https://library.csun.edu/about . About the Department: For more information about the the Collection Access and Management Services (CAMS) Department, see: https://library.csun.edu/collection-access-management-services and the Special Collections and Archives (SC/A) unit: https://library.csun.edu/sca . Position: CSUN’s University Library is seeking a professionally engaged, innovative, and collaborative librarian and archivist to provide leadership, vision, and direction in the ongoing growth and development of CSUN’s University Archives program. The successful candidate will play a central role in building and stewarding collections documenting the history and transactions of California State University Northridge, and will serve as the Library’s expert in the history of the University. They will provide research assistance and instruction to internal and external constituents in this area, and will promote the visibility and use of the University Archives through teaching, exhibits, programming, and other means. Additionally, the University Archivist will actively work to document the voices and experiences of members of our University community, especially those who have been historically underrepresented, including assisting in collection development and donor relations. As part of their duties, the successful candidate will work to identify records of enduring historical value that should be transferred to the University Archives, including select faculty papers and records of student organizations and other auxiliary units. They will coordinate with campus units to support transfer of University records to the University Archives in a systematic manner. They will maintain and apply current knowledge of University and CSU-wide policies pertaining to University Archives and records management, including policies related to privacy, confidentiality, and compliance with copyright law, working with colleagues in Special Collections & Archives and library faculty and staff as appropriate. This is a 12-month, full-time, tenure-track faculty position at the Senior Assistant Librarian or Associate Librarian Level with attendant expectations for professional competence, service, and scholarly and creative contributions to the field. Some evening and weekend work may be required. The successful candidate will be held to the standards and requirements of the college and department in which they are housed for recommending tenure and promotion. The position requires attending faculty meetings as well as service to the department, college, and university. Given CSUN’s commitment to excellence in teaching, research, and engagement in a diverse environment, the successful candidate will help the Department achieve equitable academic outcomes for all students through teaching, scholarship, and service. Required Qualifications: Master's degree in information and/or library science with an archives concentration from an ALA-accredited school, or equivalent degree if earned outside the U.S. or Canada; At least 2 years of experience in a special collections department, archives, or museum; Knowledge of or experience working with internal institutional partners and donors; Knowledge of or experience managing archives within established institutional and legal regulatory frameworks; Knowledge of or experience managing electronic records in various formats, including email, websites, and other born-digital records; Ability to apply commitments to diversity, equity, and racial and social justice within the context of archival practice; Organizational, interpersonal, analytical, written communication, and decision-making skills; Commitment to engage in research and continued professional development worthy of promotion and tenure in the California State University system. Preferred Qualifications: Experience providing inclusive, student-centered, and culturally responsible information literacy instruction and mentoring that leads to equitable outcomes for all students; Knowledge of or experience providing in-person and remote reference/research assistance for archival and rare materials with students from diverse backgrounds; Experience evaluating, selecting, and processing personal papers, organizational records, and other unique print, electronic, and born-digital collections; Knowledge of or experience curating exhibitions; Knowledge of or experience doing outreach; Knowledge of or experience with standards of archival description, bibliographic control, preservation, conservation, archival policies and procedures, and security standards to improve access and prolong the life of collections; Experience with archives collection management systems; Demonstrated ability to work independently as well as collaboratively in a complex, changing environment; Knowledge of intellectual property issues related to archives, libraries, and special collections; Ability to provide careful and ethical stewardship for existing gifts and awards; Commitment to a reparative framework in managing, using, and building collections; Evidence of effective engagement OR potential to engage with a diverse student body. Application Deadline: Preferred application deadline is March 15, 2024 and applications received after this date may be considered on an as needed basis. However, the position will remain open until filled. How to Apply: Candidates should apply by completing the CSUN online application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Applicants must submit a a cover letter, curriculum vitae, and three current professional references to the website in the section above. In later phases of the search process, applicants may be requested to provide additional materials. At time of appointment, the successful candidate, if not a U.S. citizen, must have authorization from the United States Citizenship and Immigration Services (USCIS) to work in the United States. General Information: In compliance with the Annual Security Report & Fire Safety Report of Campus Security Policy and Campus Crime Statistics Act, California State University, Northridge has made crime-reporting statistics available on-line here . Print copies are available by request from the Department of Police Services, the Office for Faculty Affairs, and the Office of Equity and Diversity. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. CSUN is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Nondiscrimination Policy . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting the Collection Access and Management Services office at 818-677-2265 . Advertised: Apr 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Remote-eligible
Tenure-Track Faculty Position Announcement Department: Collection Access and Management Services Faculty Hire Number: #24-07 Rank: Senior Assistant or Associate Librarian Effective Date of Appointment: August 1, 2024 (Subject to Budgetary Approval) Salary: $76,000 to $102,000 for Senior Assistant Librarian or $85,224 to $102K for Associate Librarian (Dependent upon qualifications) CSUN’s Commitment to You: CSUN is committed to achieving excellence through teaching, scholarship, learning and inclusion. Our values include a respect for all people, building partnerships with the community and the encouragement of innovation, experimentation and creativity. CSUN strives to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. CSUN is especially interested in candidates who make contributions to equity and inclusion in the pursuit of excellence for all members of the university community. As a Hispanic-serving Institution (HSI), inclusiveness and diversity are integral to CSUN’s commitment to excellence in teaching, research, and engagement. As of Fall 2022, CSUN enrolls ~38,000 students, where 57.3% are Latinx, 19.8% are White, 9.2% are Asian-American, 4.9% are Black/African American, 0.1% are Native American, and 0.2% are Native Hawaiian or Pacific Islander. For more information about the University, visit: http://www.csun.edu About the College: For more information about the University Library, see: https://library.csun.edu/about . About the Department: For more information about the the Collection Access and Management Services (CAMS) Department, see: https://library.csun.edu/collection-access-management-services and the Special Collections and Archives (SC/A) unit: https://library.csun.edu/sca . Position: CSUN’s University Library is seeking a professionally engaged, innovative, and collaborative librarian and archivist to provide leadership, vision, and direction in the ongoing growth and development of CSUN’s University Archives program. The successful candidate will play a central role in building and stewarding collections documenting the history and transactions of California State University Northridge, and will serve as the Library’s expert in the history of the University. They will provide research assistance and instruction to internal and external constituents in this area, and will promote the visibility and use of the University Archives through teaching, exhibits, programming, and other means. Additionally, the University Archivist will actively work to document the voices and experiences of members of our University community, especially those who have been historically underrepresented, including assisting in collection development and donor relations. As part of their duties, the successful candidate will work to identify records of enduring historical value that should be transferred to the University Archives, including select faculty papers and records of student organizations and other auxiliary units. They will coordinate with campus units to support transfer of University records to the University Archives in a systematic manner. They will maintain and apply current knowledge of University and CSU-wide policies pertaining to University Archives and records management, including policies related to privacy, confidentiality, and compliance with copyright law, working with colleagues in Special Collections & Archives and library faculty and staff as appropriate. This is a 12-month, full-time, tenure-track faculty position at the Senior Assistant Librarian or Associate Librarian Level with attendant expectations for professional competence, service, and scholarly and creative contributions to the field. Some evening and weekend work may be required. The successful candidate will be held to the standards and requirements of the college and department in which they are housed for recommending tenure and promotion. The position requires attending faculty meetings as well as service to the department, college, and university. Given CSUN’s commitment to excellence in teaching, research, and engagement in a diverse environment, the successful candidate will help the Department achieve equitable academic outcomes for all students through teaching, scholarship, and service. Required Qualifications: Master's degree in information and/or library science with an archives concentration from an ALA-accredited school, or equivalent degree if earned outside the U.S. or Canada; At least 2 years of experience in a special collections department, archives, or museum; Knowledge of or experience working with internal institutional partners and donors; Knowledge of or experience managing archives within established institutional and legal regulatory frameworks; Knowledge of or experience managing electronic records in various formats, including email, websites, and other born-digital records; Ability to apply commitments to diversity, equity, and racial and social justice within the context of archival practice; Organizational, interpersonal, analytical, written communication, and decision-making skills; Commitment to engage in research and continued professional development worthy of promotion and tenure in the California State University system. Preferred Qualifications: Experience providing inclusive, student-centered, and culturally responsible information literacy instruction and mentoring that leads to equitable outcomes for all students; Knowledge of or experience providing in-person and remote reference/research assistance for archival and rare materials with students from diverse backgrounds; Experience evaluating, selecting, and processing personal papers, organizational records, and other unique print, electronic, and born-digital collections; Knowledge of or experience curating exhibitions; Knowledge of or experience doing outreach; Knowledge of or experience with standards of archival description, bibliographic control, preservation, conservation, archival policies and procedures, and security standards to improve access and prolong the life of collections; Experience with archives collection management systems; Demonstrated ability to work independently as well as collaboratively in a complex, changing environment; Knowledge of intellectual property issues related to archives, libraries, and special collections; Ability to provide careful and ethical stewardship for existing gifts and awards; Commitment to a reparative framework in managing, using, and building collections; Evidence of effective engagement OR potential to engage with a diverse student body. Application Deadline: Preferred application deadline is March 15, 2024 and applications received after this date may be considered on an as needed basis. However, the position will remain open until filled. How to Apply: Candidates should apply by completing the CSUN online application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Applicants must submit a a cover letter, curriculum vitae, and three current professional references to the website in the section above. In later phases of the search process, applicants may be requested to provide additional materials. At time of appointment, the successful candidate, if not a U.S. citizen, must have authorization from the United States Citizenship and Immigration Services (USCIS) to work in the United States. General Information: In compliance with the Annual Security Report & Fire Safety Report of Campus Security Policy and Campus Crime Statistics Act, California State University, Northridge has made crime-reporting statistics available on-line here . Print copies are available by request from the Department of Police Services, the Office for Faculty Affairs, and the Office of Equity and Diversity. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. CSUN is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Nondiscrimination Policy . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting the Collection Access and Management Services office at 818-677-2265 . Advertised: Apr 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Assistant, CAPCR Classification Title: Administrative Support Coordinator I Posting Details Priority Application Deadline: Sunday, March 17th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator I (ASC I) is primarily responsible for providing varying levels of general office, administrative, clerical, support for the Center for African Peace & Conflict Resolution’s (CAPCR) students, faculty, and partners, both local/domestic and international. The full range of work activities includes processing mail, maintaining files and records, scheduling, event planning, and arranging appointments, keeping records of meetings, processing of documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers, partners, and staff. CAPCR works with both the campus community and the community at large, as well as internationally. As is defined in the CAPCR mission statement, all working relationships with the various African/African American communities, as well as allied organizations, on programs, projects, and partnerships. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.23 per hour CSU Classification Salary Range : $21.23 per hour - $33.36 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 8-5 (15 - 20 hours per week) weekends as needed Department Information The Center for African Peace and Conflict Resolution (CAPCR) was established in 1996 at California State University, Sacramento, to provide conflict resolution and reconciliation services for agencies, governments, institutions, businesses, civil society and community organizations and other groups through training, education, research, and intervention. https://www.csus.edu/center/african-peace-conflict-resolution/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to apply independently and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. At least one year of professional administrative experience. 13. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 14. Highly personable demeanor and ability to communicate clearly and effectively with others. 15. Eagerness to work both independently and as part of a small, nimble, diverse team. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to pass a background check. Preferred Qualifications 17. Degree, course work in business management, governmental policy, international, Ethnic or Pan/African Studies Preferred. 18. Experience working both independently and as part of a small, nimble, diverse team with international partners and interactions. Documents Needed to Apply Resume, cover letter and diversity statement. Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Administrative Assistant, CAPCR Classification Title: Administrative Support Coordinator I Posting Details Priority Application Deadline: Sunday, March 17th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator I (ASC I) is primarily responsible for providing varying levels of general office, administrative, clerical, support for the Center for African Peace & Conflict Resolution’s (CAPCR) students, faculty, and partners, both local/domestic and international. The full range of work activities includes processing mail, maintaining files and records, scheduling, event planning, and arranging appointments, keeping records of meetings, processing of documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers, partners, and staff. CAPCR works with both the campus community and the community at large, as well as internationally. As is defined in the CAPCR mission statement, all working relationships with the various African/African American communities, as well as allied organizations, on programs, projects, and partnerships. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.23 per hour CSU Classification Salary Range : $21.23 per hour - $33.36 per hour Salary Grade/Range : 1 Recruitment Type : Temporary Time Base : Hourly-Intermittent Work Hours : M-F, 8-5 (15 - 20 hours per week) weekends as needed Department Information The Center for African Peace and Conflict Resolution (CAPCR) was established in 1996 at California State University, Sacramento, to provide conflict resolution and reconciliation services for agencies, governments, institutions, businesses, civil society and community organizations and other groups through training, education, research, and intervention. https://www.csus.edu/center/african-peace-conflict-resolution/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications General Knowledge/Skills/Abilities: 1. Thorough knowledge of English grammar, punctuation and spelling. 2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages. Must be proficient in MS Office Suite; Outlook, Word, strong skills with Excel and PowerPoint. 3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiative. 4. Ability to apply independently and follow a wide variety of policies and procedures where specific guidelines may not exist. 5. Working knowledge of budget policies and procedures. 6. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. 7. Ability to draft and compose correspondence and standard reports. 8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. 9. Attention to detail and organizational and problem-solving skills. 10. Ability to maintain confidentiality and identify sensitive information. 11. Experience performing clerical and/or administrative support duties in an office environment. 12. At least one year of professional administrative experience. 13. Ability to effectively prioritize and execute multiple, time-sensitive tasks simultaneously. 14. Highly personable demeanor and ability to communicate clearly and effectively with others. 15. Eagerness to work both independently and as part of a small, nimble, diverse team. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to pass a background check. Preferred Qualifications 17. Degree, course work in business management, governmental policy, international, Ethnic or Pan/African Studies Preferred. 18. Experience working both independently and as part of a small, nimble, diverse team with international partners and interactions. Documents Needed to Apply Resume, cover letter and diversity statement. Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
Description YOUR FUTURE STARTS HERE ! Grow your career by joining the City of Roseville in the role of Interpretive Services Program Assistant at the Maidu Museum & Historic Site. The Human Resources Department is accepting applications for the temporary and part-time positions of Interpretive Services Program Assistant in the Parks Recreation, & Libraries Department. This is a year-round position and is limited to 25 hours per week for a maximum of 1,000 hours per fiscal year. The normal work schedule will vary and will include weekends and occasional evenings. There are two vacancies for this position. One position will be based at the Maidu Museum & Historic Site and the other position will be based at the Utility Exploration Center . The Interpretive Services Program Assistant greets and helps visitors at the front desk and gives educational programs at the site. The City of Roseville is committed to a diverse workforce. We are engaged in understanding the needs and backgrounds of our colleagues and those we serve. Our organization is unified in this commitment, as we believe this produces the best results for our community. DEFINITION To perform a variety of duties related to conducting, planning, and coordinating interpretive programs at an assigned City museum or interpretive center. Examples of Duties EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Staff customer service desk of assigned facility; respond to customer inquiries about facility and city service; schedule and confirm tours, programs and workshops. Conduct a variety of interpretive programs including, but not limited to, exhibit tours, school programs, adult and youth programs, and summer camps. Collect fees for programs and services; conduct gift shop sales; reconcile cash drawer and receipts; record and deposit money. Assist in planning, promoting, organizing, leading and evaluating a variety of programs and activities. Perform inventory, stock rotation and verification of accuracy regarding vendor deliveries. Inspect assigned recreation facilities and/or equipment and recommend any necessary repair or maintenance work and supply needs. Receive and oversee the use of equipment and materials; care for and maintain equipment. Assist with supervision of assigned volunteers; monitor volunteers relative to assigned duties. Complete records and reports as required. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Promote and enforce safety procedures; render first aid and CPR, if certified, as required. Perform related duties as assigned. Minimum Qualifications Knowledge of: Practices and methods of public relations and customer service; techniques and principles of effective interpersonal communication. Basic methodology of organizing groups, programs, and services in an educational setting. Basic knowledge of arithmetic including addition, subtraction, multiplication, and division. Principles and techniques of first aid and CPR. Modern office equipment, methods, procedures and computer hardware and software. Ability to : On a continuous basis, know and understand operations and observe safety rules; walk long distances; intermittently interpret policies and procedures, and explain operations and problem solve issues for the public and with staff; participate with children in games and activities that involve bending, squatting, jumping, and reaching; lean, stoop, and bend to set up or break down equipment. Intermittently set up booths, hang banners, move tables, chairs and carry supplies; lift or carry weight of 45 pounds or less. Plan, coordinate and conduct educational programs suited to the needs of the community. Make accurate mathematical computations. Understand and translate City policies and practices into everyday working practices; make sound decisions with solid problem solving methods. Communicate effectively and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Respond to emergency situations in a calm and effective manner; administer first aid and CPR, if certified. Identify problems regarding the facility and programs; refer difficult problems/irregularities for more advanced attention and recommend possible solutions. Maintain accurate and up-to-date records. Learn to operate a computer and cash register as necessary to perform job duties. Understand and carry out written and oral directions. Communicate tactfully with customers. Work outdoors in a variety of weather conditions. Experience and Training Experience : One (1) season paid or volunteer experience working as a docent/interpreter in a community interpretive/educational/museum or visitor center or in a position providing customer service is desirable. AND Training : Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree. License or Certificate Possession of a valid California driver’s license by date of appointment. Possession of a CPR and First Aid certificates within six (6) months of hire . Note: Minors may have preclusions or restrictions in duties assigned and licenses required pursuant to 29 CFR § 570. Supplemental Information Detailed information on the City of Roseville recruitment practices can be reviewed on the Frequently Asked Questions page. The City of Roseville defines “accredited college or university” as an institution of higher learning and must be listed on the United States Department of Education Database of Accredited Post-Secondary Institutions and Programs website http://ope.ed.gov/accreditation . Credits earned from colleges, universities, and institutions listed as accredited institutions on this website will be considered as part of the educational component of the minimum qualifications for a classification. The following options apply to the evaluation of college degrees from countries outside the United States: Educational background from a foreign country may be evaluated by an accredited United States college or university listed on the U.S. Department of Education Database of Accredited Post-Secondary Institutions and Programs website. Verification of degree equivalency may be obtained from organizations that provide foreign education credential evaluation services. The City of Roseville will accept verification from any of the listed member agencies found at www.naces.org or www.aice-eval.org . A copy of the foreign credential evaluation verification can be attached to the employment application. If you are offered a position with the City of Roseville, as a part of the pre-employment steps, applicants must provide a foreign degree credential equivalency certificate from an approved member agency above. Applicants who do not provide verification will be eliminated from further consideration. SELECTION PROCESS All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant’s experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check, and depending on the position applied for, a pre-employment medical exam, drug and alcohol screening test, credit check, license and/or education verification, psychological examination, and/or an extensive Police Department background check process. THE CITY OF ROSEVILLE IS AN EQUAL-OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. EMPLOYEE BENEFITS: The City of Roseville offers competitive benefits packages to full-time employees. Regular part-time employees receive benefits on a pro-rated basis. For more information regarding the City's benefits, visit our website here . Benefits currently include: Health, dental, and vision insurance benefits Cafeteria plan, plus City paid Flex credit Life insurance (City paid and optional supplemental employee paid) Flexible spending accounts for dependent and health/medical costs Employee assistance plan Retirement savings plan Deferred compensation plan(s) Short-term and Long-term Disability employee paid plans Educational reimbursement Vacation leave, sick leave, personal/management leaves Holiday pay (plus two floating holidays annually) Bilingual pay Longevity pay GENERAL BENEFITS : A majority of the employee benefits are similar for all City employees. There are benefits that differ depending on which bargaining unit the job classification is assigned. Exact benefits information can be found by visiting the Benefits webpage and selecting the specific bargaining unit group. TEMPORARY POSITIONS: Most benefits do not apply to the City's temporary positions. Temporary employees that work 1,500 hours annually may elect medical insurance. Temporary employees contribute to a retirement plan depending on the status of total hours worked annually. Closing Date/Time: Continuous
Mar 07, 2024
Temporary
Description YOUR FUTURE STARTS HERE ! Grow your career by joining the City of Roseville in the role of Interpretive Services Program Assistant at the Maidu Museum & Historic Site. The Human Resources Department is accepting applications for the temporary and part-time positions of Interpretive Services Program Assistant in the Parks Recreation, & Libraries Department. This is a year-round position and is limited to 25 hours per week for a maximum of 1,000 hours per fiscal year. The normal work schedule will vary and will include weekends and occasional evenings. There are two vacancies for this position. One position will be based at the Maidu Museum & Historic Site and the other position will be based at the Utility Exploration Center . The Interpretive Services Program Assistant greets and helps visitors at the front desk and gives educational programs at the site. The City of Roseville is committed to a diverse workforce. We are engaged in understanding the needs and backgrounds of our colleagues and those we serve. Our organization is unified in this commitment, as we believe this produces the best results for our community. DEFINITION To perform a variety of duties related to conducting, planning, and coordinating interpretive programs at an assigned City museum or interpretive center. Examples of Duties EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Staff customer service desk of assigned facility; respond to customer inquiries about facility and city service; schedule and confirm tours, programs and workshops. Conduct a variety of interpretive programs including, but not limited to, exhibit tours, school programs, adult and youth programs, and summer camps. Collect fees for programs and services; conduct gift shop sales; reconcile cash drawer and receipts; record and deposit money. Assist in planning, promoting, organizing, leading and evaluating a variety of programs and activities. Perform inventory, stock rotation and verification of accuracy regarding vendor deliveries. Inspect assigned recreation facilities and/or equipment and recommend any necessary repair or maintenance work and supply needs. Receive and oversee the use of equipment and materials; care for and maintain equipment. Assist with supervision of assigned volunteers; monitor volunteers relative to assigned duties. Complete records and reports as required. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Promote and enforce safety procedures; render first aid and CPR, if certified, as required. Perform related duties as assigned. Minimum Qualifications Knowledge of: Practices and methods of public relations and customer service; techniques and principles of effective interpersonal communication. Basic methodology of organizing groups, programs, and services in an educational setting. Basic knowledge of arithmetic including addition, subtraction, multiplication, and division. Principles and techniques of first aid and CPR. Modern office equipment, methods, procedures and computer hardware and software. Ability to : On a continuous basis, know and understand operations and observe safety rules; walk long distances; intermittently interpret policies and procedures, and explain operations and problem solve issues for the public and with staff; participate with children in games and activities that involve bending, squatting, jumping, and reaching; lean, stoop, and bend to set up or break down equipment. Intermittently set up booths, hang banners, move tables, chairs and carry supplies; lift or carry weight of 45 pounds or less. Plan, coordinate and conduct educational programs suited to the needs of the community. Make accurate mathematical computations. Understand and translate City policies and practices into everyday working practices; make sound decisions with solid problem solving methods. Communicate effectively and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Respond to emergency situations in a calm and effective manner; administer first aid and CPR, if certified. Identify problems regarding the facility and programs; refer difficult problems/irregularities for more advanced attention and recommend possible solutions. Maintain accurate and up-to-date records. Learn to operate a computer and cash register as necessary to perform job duties. Understand and carry out written and oral directions. Communicate tactfully with customers. Work outdoors in a variety of weather conditions. Experience and Training Experience : One (1) season paid or volunteer experience working as a docent/interpreter in a community interpretive/educational/museum or visitor center or in a position providing customer service is desirable. AND Training : Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree. License or Certificate Possession of a valid California driver’s license by date of appointment. Possession of a CPR and First Aid certificates within six (6) months of hire . Note: Minors may have preclusions or restrictions in duties assigned and licenses required pursuant to 29 CFR § 570. Supplemental Information Detailed information on the City of Roseville recruitment practices can be reviewed on the Frequently Asked Questions page. The City of Roseville defines “accredited college or university” as an institution of higher learning and must be listed on the United States Department of Education Database of Accredited Post-Secondary Institutions and Programs website http://ope.ed.gov/accreditation . Credits earned from colleges, universities, and institutions listed as accredited institutions on this website will be considered as part of the educational component of the minimum qualifications for a classification. The following options apply to the evaluation of college degrees from countries outside the United States: Educational background from a foreign country may be evaluated by an accredited United States college or university listed on the U.S. Department of Education Database of Accredited Post-Secondary Institutions and Programs website. Verification of degree equivalency may be obtained from organizations that provide foreign education credential evaluation services. The City of Roseville will accept verification from any of the listed member agencies found at www.naces.org or www.aice-eval.org . A copy of the foreign credential evaluation verification can be attached to the employment application. If you are offered a position with the City of Roseville, as a part of the pre-employment steps, applicants must provide a foreign degree credential equivalency certificate from an approved member agency above. Applicants who do not provide verification will be eliminated from further consideration. SELECTION PROCESS All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant’s experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check, and depending on the position applied for, a pre-employment medical exam, drug and alcohol screening test, credit check, license and/or education verification, psychological examination, and/or an extensive Police Department background check process. THE CITY OF ROSEVILLE IS AN EQUAL-OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. EMPLOYEE BENEFITS: The City of Roseville offers competitive benefits packages to full-time employees. Regular part-time employees receive benefits on a pro-rated basis. For more information regarding the City's benefits, visit our website here . Benefits currently include: Health, dental, and vision insurance benefits Cafeteria plan, plus City paid Flex credit Life insurance (City paid and optional supplemental employee paid) Flexible spending accounts for dependent and health/medical costs Employee assistance plan Retirement savings plan Deferred compensation plan(s) Short-term and Long-term Disability employee paid plans Educational reimbursement Vacation leave, sick leave, personal/management leaves Holiday pay (plus two floating holidays annually) Bilingual pay Longevity pay GENERAL BENEFITS : A majority of the employee benefits are similar for all City employees. There are benefits that differ depending on which bargaining unit the job classification is assigned. Exact benefits information can be found by visiting the Benefits webpage and selecting the specific bargaining unit group. TEMPORARY POSITIONS: Most benefits do not apply to the City's temporary positions. Temporary employees that work 1,500 hours annually may elect medical insurance. Temporary employees contribute to a retirement plan depending on the status of total hours worked annually. Closing Date/Time: Continuous