Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Events and Marketing Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Career & Leadership Development Appointment Type This is a one year probationary position. Time Base Full-Time Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,925.00 - $5,473.00 Per Month ($59,100.00 - $65,676.00 Annually) Salary is commensurate with experience. Position Summary The Division of Graduate Studies and Career Development (GSCD) offers several signature undergraduate and graduate student experiences connecting students to opportunities, including large-scale career fairs, graduate school research and competitions, and other associated division events. Reporting to the Director of Career & Leadership Development, the Events & Marketing Specialist will support the planning, logistics, marketing, communication, and execution of division events. Event coordination includes, but is not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, On-Campus Interview Programs, Employer Information Sessions, Grad Preview Week, Graduate Research Competition, Graduate Research & Creative Work Showcase, and Distinguished Achievement Award Ceremony which involves aspects of scheduling, room reservations, ordering supplies, marketing/outreach, event registration, check in/out procedures and evaluation. The incumbent will assign tasks and train student assistant(s) assigned to assist with event coordination and marketing. The incumbent proactively seeks new and innovative methods for providing enhanced event planning and communication services to our students, faculty, graduate faculty, employer partners, and on-campus recruiters. The incumbent serves on cross-functional center teams, assisting with strategic planning initiatives and maintaining key liaison relationships with campus constituents. Position Information Graduate Studies & Career Development Event Planning & Coordination Work with the Associate Dean and supervisor to plan, coordinate, promote, and execute all aspects of major, campus-wide career, graduate studies, and division events. Oversee planning and scheduling of major division events and programs, including , but not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, Graduate Research & Creative Works Showcase, the CSU Research Competition, and Grad Slam. Coordinate all logistical aspects of the events, including venue arrangements, equipment, and catering; collaborate with division leadership to establish goals, timelines, work assignments, and budgets for events. Recruit graduate student participants for graduate events; collaborate with academic departments and faculty to identify and encourage potential participants. Provide on-site support during the events, and lead the division team in event-related tasks, e.g., check-in, setup, and other event related tasks. Create and maintain event schedules to share with the division team, employers, graduate faculty, campus partners, etc. Prepare and implement detailed production timelines, task lists, and day-of-event program sheets. Coordinate department participation in programs and events including, but not limited to, New Student Orientation, Gator Fest, student life events, and special tabling events. Work collaboratively with other department staff in planning specialized events. Marketing and Communication Develop and maintain a marketing and communications calendar for the division. Collaborate with Graphic Designer on promotional and marketing collateral for various division events. Ensure that social media and website content related to division events, programs, services, etc., is up-to-date and accurate. Use Handshake to manage content for event details, announcements and registration. Prepare and distribute graduate event announcements to the graduate student & faculty community, send formal invitations to selected campus partners. Utilize email marketing platforms, campus flyers, and social media to increase event visibility. Collaborate with University Communications to coordinate publicity and maximize event awareness, as well as maintain a consistent University message and branding. Employer Engagement Work with employers to develop marketing strategies for enhancement of employer presence on campus, which includes, but not limited to: campus recruitment, job postings, internships, career fairs, and class/organization presentations. Actively communicate concerns or requests for additional information to employers on a consistent basis. Promote positive employer relationships and assist employers in setting up Handshake profile; contact employers by phone or email; host and/or visit local businesses, government, and organizations to develop opportunities. Maintain up-to-date knowledge of recruiting and market trends to share regularly with all staff members. Use trends and assessment data to conceptualize, propose, and initiate new and innovative solutions to best engage with employers, manage events, and reach departmental goals. Research the SF Bay Area market to identify new employment market niches and opportunities to meet the needs of SF State students. Participate actively in various local, state, regional, and national organizations such as chambers of commerce, societies of human resource management, NACE, alumni chapters, etc. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe work practices for oneself, others and the office environment Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Bachelor’s degree, or an equivalent combination of education and experience in the preferred areas of study to include business, marketing and communications Professional demeanor and customer-focused approach Must have strong written and verbal communication skills in order to establish and maintain working relationships with students, employers and the office/campus community Able to compile, write and present reports Demonstrated experience in day-to-day administration, evaluation and improvement of programs, preferably in a university environment or business perspective Experience with databases-including data entry, records management and reporting-is essential Requires competency in the following computer programs: Microsoft Windows, Word, Excel and PowerPoint Familiar with current social media platforms and their effectiveness in promoting services and products to targeted audiences Capable of working under pressure to meet deadlines and to handle multiple tasks and projects simultaneously Attention to detail Strong communication skills for communicating processes and policies Strong phone and e-mail etiquette Outstanding customer service skills to meet the needs of students, employers and SFSU staff Ability to develop and maintain effective professional relationships Strong initiative and ability to work independently Ability to communicate effectively with a diverse student population Environmental/Physical/Special The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. The incumbent is a student advocate for the Office of Career & Leadership Development, the Division of Graduate Studies & Career Development, and the Academic Affairs cabinet area. Some travel to sites off-campus and work on weekends and evenings may be required. Extended periods of the day may be spent in an office, working at a desk on a computer, or at meetings. The incumbent facilitates presentations on a regular basis. Must be able to safely lift 20 pounds. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Events and Marketing Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Career & Leadership Development Appointment Type This is a one year probationary position. Time Base Full-Time Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,925.00 - $5,473.00 Per Month ($59,100.00 - $65,676.00 Annually) Salary is commensurate with experience. Position Summary The Division of Graduate Studies and Career Development (GSCD) offers several signature undergraduate and graduate student experiences connecting students to opportunities, including large-scale career fairs, graduate school research and competitions, and other associated division events. Reporting to the Director of Career & Leadership Development, the Events & Marketing Specialist will support the planning, logistics, marketing, communication, and execution of division events. Event coordination includes, but is not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, On-Campus Interview Programs, Employer Information Sessions, Grad Preview Week, Graduate Research Competition, Graduate Research & Creative Work Showcase, and Distinguished Achievement Award Ceremony which involves aspects of scheduling, room reservations, ordering supplies, marketing/outreach, event registration, check in/out procedures and evaluation. The incumbent will assign tasks and train student assistant(s) assigned to assist with event coordination and marketing. The incumbent proactively seeks new and innovative methods for providing enhanced event planning and communication services to our students, faculty, graduate faculty, employer partners, and on-campus recruiters. The incumbent serves on cross-functional center teams, assisting with strategic planning initiatives and maintaining key liaison relationships with campus constituents. Position Information Graduate Studies & Career Development Event Planning & Coordination Work with the Associate Dean and supervisor to plan, coordinate, promote, and execute all aspects of major, campus-wide career, graduate studies, and division events. Oversee planning and scheduling of major division events and programs, including , but not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, Graduate Research & Creative Works Showcase, the CSU Research Competition, and Grad Slam. Coordinate all logistical aspects of the events, including venue arrangements, equipment, and catering; collaborate with division leadership to establish goals, timelines, work assignments, and budgets for events. Recruit graduate student participants for graduate events; collaborate with academic departments and faculty to identify and encourage potential participants. Provide on-site support during the events, and lead the division team in event-related tasks, e.g., check-in, setup, and other event related tasks. Create and maintain event schedules to share with the division team, employers, graduate faculty, campus partners, etc. Prepare and implement detailed production timelines, task lists, and day-of-event program sheets. Coordinate department participation in programs and events including, but not limited to, New Student Orientation, Gator Fest, student life events, and special tabling events. Work collaboratively with other department staff in planning specialized events. Marketing and Communication Develop and maintain a marketing and communications calendar for the division. Collaborate with Graphic Designer on promotional and marketing collateral for various division events. Ensure that social media and website content related to division events, programs, services, etc., is up-to-date and accurate. Use Handshake to manage content for event details, announcements and registration. Prepare and distribute graduate event announcements to the graduate student & faculty community, send formal invitations to selected campus partners. Utilize email marketing platforms, campus flyers, and social media to increase event visibility. Collaborate with University Communications to coordinate publicity and maximize event awareness, as well as maintain a consistent University message and branding. Employer Engagement Work with employers to develop marketing strategies for enhancement of employer presence on campus, which includes, but not limited to: campus recruitment, job postings, internships, career fairs, and class/organization presentations. Actively communicate concerns or requests for additional information to employers on a consistent basis. Promote positive employer relationships and assist employers in setting up Handshake profile; contact employers by phone or email; host and/or visit local businesses, government, and organizations to develop opportunities. Maintain up-to-date knowledge of recruiting and market trends to share regularly with all staff members. Use trends and assessment data to conceptualize, propose, and initiate new and innovative solutions to best engage with employers, manage events, and reach departmental goals. Research the SF Bay Area market to identify new employment market niches and opportunities to meet the needs of SF State students. Participate actively in various local, state, regional, and national organizations such as chambers of commerce, societies of human resource management, NACE, alumni chapters, etc. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe work practices for oneself, others and the office environment Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Bachelor’s degree, or an equivalent combination of education and experience in the preferred areas of study to include business, marketing and communications Professional demeanor and customer-focused approach Must have strong written and verbal communication skills in order to establish and maintain working relationships with students, employers and the office/campus community Able to compile, write and present reports Demonstrated experience in day-to-day administration, evaluation and improvement of programs, preferably in a university environment or business perspective Experience with databases-including data entry, records management and reporting-is essential Requires competency in the following computer programs: Microsoft Windows, Word, Excel and PowerPoint Familiar with current social media platforms and their effectiveness in promoting services and products to targeted audiences Capable of working under pressure to meet deadlines and to handle multiple tasks and projects simultaneously Attention to detail Strong communication skills for communicating processes and policies Strong phone and e-mail etiquette Outstanding customer service skills to meet the needs of students, employers and SFSU staff Ability to develop and maintain effective professional relationships Strong initiative and ability to work independently Ability to communicate effectively with a diverse student population Environmental/Physical/Special The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. The incumbent is a student advocate for the Office of Career & Leadership Development, the Division of Graduate Studies & Career Development, and the Academic Affairs cabinet area. Some travel to sites off-campus and work on weekends and evenings may be required. Extended periods of the day may be spent in an office, working at a desk on a computer, or at meetings. The incumbent facilitates presentations on a regular basis. Must be able to safely lift 20 pounds. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: The Prospect Research Specialist identifies and performs the full range of work related to program and policy research, analysis, development, evaluation of information on prospective donors to CSUSB. The research specialist provides research support to key leadership at the University and within the Foundation, as well as to the Office of Philanthropic Giving to inform development strategies and advance potential donor relationships. As part of a collaborative team, the Prospect Research Specialist will coordinate with Philanthropic Giving and Advancement Operations staff to ensure that the best prospects are identified and assigned to giving officers and that the history of relationship-building efforts is tracked and plays a critical role in the overall success of the growing University Advancement program. Major duties and responsibilities: Prospect Research Use free and paid prospect research tools such as Google, iWave, Wealth Engine, LexisNexis for Development Professionals, LinkedIn, PeopleSoft, and the University Advancement internal database to conduct comprehensive research and analysis on individuals, corporations and foundations identified as potential donors. Summarize/synthesize/utilize the information that is obtained to prepare briefing documents, profiles and reports on donors and prospective donors, adhering to deadlines. Conduct research into the capacity, affinity and propensity of alumni, friends, and potential donors to the University by looking at publicly available information on asset ownership and philanthropic giving. Calculate and assign philanthropic gift ratings using Prospect Research rating guidelines. Complete research requests, coordinating with requestors as needed to assure timely delivery of requested research. Confirm contact information, education, employment, promotions/awards; other philanthropic interests, connections, etc. and update the Advance database with new information as needed. Track research activity for internal advancement research metrics. Compile and create biographical profiles that support the University’s philanthropic efforts throughout the fundraising cycle to identify, qualify and engage potential major gift and high-level gift prospects and build the campaign pipeline. Upload completed profiles to the applicable records in the University Advancement database. Independently search wealth screening and predictive modeling results and validate information for effective utilization, segmentation and qualification of prospects. Assist with scheduling regular prospect strategy meetings with each of the Directors of Philanthropy. Prepare meeting materials and attend meetings, notating research requests and other follow-up actions and entering the requests into the Prospect Research work queue. Prepare and edit purpose-specific biographies on current and potential donors, leaders, award and board nominees and special event attendees for Advancement leadership, often under strict deadlines. Identify potential prospects and prominent alumni by creating electronic alerts and monitoring sources (e.g. LiveAlumni, newspapers, business publications, social media, and news alerts) and sharing relevant information with other internal staff as appropriate. Use research tools to locate or confirm current address, contact, and biographical information on alumni, donors and potential donors and update alumni/donor database or delegate updates. Compile lists of potential prospect visits or event guests for Advancement-related travel and events. Update Foundation board member and top prospect bios annually or as needed with recent giving, engagement, and achievements. Maintain the research resources library and a list of resources/tools for division staff. Stay abreast of current prospect research and management tools and methods, data management and advancement services best practices through webinars, conferences, participation in professional associations such as the Association of Professional Researchers for Advancement (APRA) and other professional development opportunities. Proposal/Portfolio Coordination and Maintenance Update and maintain proposal information and prospect portfolios in database by accurately coding, assigning prospects and following up with Philanthropic Giving staff; guide other staff in these tasks. Monitor proposal data against actual commitments for timely updates and review inactive prospects in portfolios to recommend actions to be reviewed during prospect strategy meetings. Train and guide other internal staff and student assistants in using and maintaining prospect, proposal and contact report information in the alumni/donor database. Create and update tutorials and documentation of prospect management procedures and coordinate with Advancement Operations on written guidelines. Develop, update, and provide access to electronic forms related to prospect research, tracking and constituent relationship management. Create, organize and maintain secure electronic files for prospect research and management function. Prepare, edit, and format reports from prospect and donor data for fundraisers and Advancement leadership. Collaborate with Advancement database programmer in IT on prospect data integrity efforts and make or delegate corrections. Contribute to developing best practices in prospect management & research and recommend ways to create efficiencies. Data Integrity Coordinate and maintain timely and accurate data entry of donor, prospect, and alumni data in Advancement constituent database. Organize and maintain research records, database records, and central files. Safeguard the confidentiality of constituent information at all times by adhering to ethical and confidentiality guidelines of the CSUSB Foundation, the University, APRA and the Donor Bill of Rights. Prioritize and assist with data integrity and data enhancement projects including directing and reviewing work of others. Provide support for Advancement Services projects such as policy and procedure upkeep, audit support, and training. Coordinate and provide lead work direction of projects assigned to student assistants to ensure effective and timely deliverables. Other Participate as needed in division and University events and committees. Perform additional classification-related duties and projects as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Two years of related experience. Required Qualifications In addition to Position Skill Level - Non-Exempt knowledge and skill requirements, work assignments typically require: Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Expertise in using office software, technology and systems including but not limited to Microsoft Office/365 (Word, Excel, Outlook), and other standardized office equipment is required. Thorough mastery of English grammar, punctuation, and spelling along with the ability to effectively write and present reports, minutes, and other documents in a professional manner is required. Proficiency in locating and synthesizing material from multiple information sources, as well as the ability to interpret, analyze and summarize complex biographical, business, and financial data. Experience in using a complex donor/customer relationship database system with strong attention to detail and accuracy. Skill in planning and performing research and participating in the development, alternation, implementation, and evaluation of programs, policies, and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make projections requiring some inference. Strong organizational and time management skills to prioritize work and meet deadlines for simultaneous projects with a customer-service oriented approach. Working knowledge of university infrastructure, policies, and procedures or those of an organization with similar complexity. Ability to interpret and apply policies and procedures independently and to use judgment and discretion is required. Ability to establish and maintain cooperative working relationships and work effectively both independently and as part of a diverse team and campus community is required. Ability to effectively handle interpersonal interactions at all levels and appropriately handle confidential and sensitive information. Three (3) years work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity. Experience working in higher education advancement or similar complex non-profit fundraising environment. Understanding of and experience in major gift prospect identification and moves management/prospect management within a development or related setting. Proficiency with Ellucian’s Advance or three (3) to five (5) years experience using a similar CRM/relational database. Compensation and Benefits: Anticipated Hiring Range: $4167 - $4417 per month Classification Salary Range: $4167 - $7545 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is May 26, 2024. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 19 2024 Pacific Daylight Time Applications close: May 26 2024 Pacific Daylight Time Closing Date/Time:
Apr 16, 2024
Job Summary: The Prospect Research Specialist identifies and performs the full range of work related to program and policy research, analysis, development, evaluation of information on prospective donors to CSUSB. The research specialist provides research support to key leadership at the University and within the Foundation, as well as to the Office of Philanthropic Giving to inform development strategies and advance potential donor relationships. As part of a collaborative team, the Prospect Research Specialist will coordinate with Philanthropic Giving and Advancement Operations staff to ensure that the best prospects are identified and assigned to giving officers and that the history of relationship-building efforts is tracked and plays a critical role in the overall success of the growing University Advancement program. Major duties and responsibilities: Prospect Research Use free and paid prospect research tools such as Google, iWave, Wealth Engine, LexisNexis for Development Professionals, LinkedIn, PeopleSoft, and the University Advancement internal database to conduct comprehensive research and analysis on individuals, corporations and foundations identified as potential donors. Summarize/synthesize/utilize the information that is obtained to prepare briefing documents, profiles and reports on donors and prospective donors, adhering to deadlines. Conduct research into the capacity, affinity and propensity of alumni, friends, and potential donors to the University by looking at publicly available information on asset ownership and philanthropic giving. Calculate and assign philanthropic gift ratings using Prospect Research rating guidelines. Complete research requests, coordinating with requestors as needed to assure timely delivery of requested research. Confirm contact information, education, employment, promotions/awards; other philanthropic interests, connections, etc. and update the Advance database with new information as needed. Track research activity for internal advancement research metrics. Compile and create biographical profiles that support the University’s philanthropic efforts throughout the fundraising cycle to identify, qualify and engage potential major gift and high-level gift prospects and build the campaign pipeline. Upload completed profiles to the applicable records in the University Advancement database. Independently search wealth screening and predictive modeling results and validate information for effective utilization, segmentation and qualification of prospects. Assist with scheduling regular prospect strategy meetings with each of the Directors of Philanthropy. Prepare meeting materials and attend meetings, notating research requests and other follow-up actions and entering the requests into the Prospect Research work queue. Prepare and edit purpose-specific biographies on current and potential donors, leaders, award and board nominees and special event attendees for Advancement leadership, often under strict deadlines. Identify potential prospects and prominent alumni by creating electronic alerts and monitoring sources (e.g. LiveAlumni, newspapers, business publications, social media, and news alerts) and sharing relevant information with other internal staff as appropriate. Use research tools to locate or confirm current address, contact, and biographical information on alumni, donors and potential donors and update alumni/donor database or delegate updates. Compile lists of potential prospect visits or event guests for Advancement-related travel and events. Update Foundation board member and top prospect bios annually or as needed with recent giving, engagement, and achievements. Maintain the research resources library and a list of resources/tools for division staff. Stay abreast of current prospect research and management tools and methods, data management and advancement services best practices through webinars, conferences, participation in professional associations such as the Association of Professional Researchers for Advancement (APRA) and other professional development opportunities. Proposal/Portfolio Coordination and Maintenance Update and maintain proposal information and prospect portfolios in database by accurately coding, assigning prospects and following up with Philanthropic Giving staff; guide other staff in these tasks. Monitor proposal data against actual commitments for timely updates and review inactive prospects in portfolios to recommend actions to be reviewed during prospect strategy meetings. Train and guide other internal staff and student assistants in using and maintaining prospect, proposal and contact report information in the alumni/donor database. Create and update tutorials and documentation of prospect management procedures and coordinate with Advancement Operations on written guidelines. Develop, update, and provide access to electronic forms related to prospect research, tracking and constituent relationship management. Create, organize and maintain secure electronic files for prospect research and management function. Prepare, edit, and format reports from prospect and donor data for fundraisers and Advancement leadership. Collaborate with Advancement database programmer in IT on prospect data integrity efforts and make or delegate corrections. Contribute to developing best practices in prospect management & research and recommend ways to create efficiencies. Data Integrity Coordinate and maintain timely and accurate data entry of donor, prospect, and alumni data in Advancement constituent database. Organize and maintain research records, database records, and central files. Safeguard the confidentiality of constituent information at all times by adhering to ethical and confidentiality guidelines of the CSUSB Foundation, the University, APRA and the Donor Bill of Rights. Prioritize and assist with data integrity and data enhancement projects including directing and reviewing work of others. Provide support for Advancement Services projects such as policy and procedure upkeep, audit support, and training. Coordinate and provide lead work direction of projects assigned to student assistants to ensure effective and timely deliverables. Other Participate as needed in division and University events and committees. Perform additional classification-related duties and projects as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Two years of related experience. Required Qualifications In addition to Position Skill Level - Non-Exempt knowledge and skill requirements, work assignments typically require: Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Expertise in using office software, technology and systems including but not limited to Microsoft Office/365 (Word, Excel, Outlook), and other standardized office equipment is required. Thorough mastery of English grammar, punctuation, and spelling along with the ability to effectively write and present reports, minutes, and other documents in a professional manner is required. Proficiency in locating and synthesizing material from multiple information sources, as well as the ability to interpret, analyze and summarize complex biographical, business, and financial data. Experience in using a complex donor/customer relationship database system with strong attention to detail and accuracy. Skill in planning and performing research and participating in the development, alternation, implementation, and evaluation of programs, policies, and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make projections requiring some inference. Strong organizational and time management skills to prioritize work and meet deadlines for simultaneous projects with a customer-service oriented approach. Working knowledge of university infrastructure, policies, and procedures or those of an organization with similar complexity. Ability to interpret and apply policies and procedures independently and to use judgment and discretion is required. Ability to establish and maintain cooperative working relationships and work effectively both independently and as part of a diverse team and campus community is required. Ability to effectively handle interpersonal interactions at all levels and appropriately handle confidential and sensitive information. Three (3) years work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity. Experience working in higher education advancement or similar complex non-profit fundraising environment. Understanding of and experience in major gift prospect identification and moves management/prospect management within a development or related setting. Proficiency with Ellucian’s Advance or three (3) to five (5) years experience using a similar CRM/relational database. Compensation and Benefits: Anticipated Hiring Range: $4167 - $4417 per month Classification Salary Range: $4167 - $7545 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is May 26, 2024. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 19 2024 Pacific Daylight Time Applications close: May 26 2024 Pacific Daylight Time Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Classified as: Administrative Analyst/Specialist I, Non-Exempt Full-time position available on or after May 7, 2024 for Fundraising and Special Events. Under general supervision, the Administrative Analyst Specialist plays a critical role in orchestrating and managing a diverse range of events with precision and excellence. This dynamic position involves utilizing advanced software systems like 25Live, Social Tables, and event management platforms to enter data and schedule events seamlessly. Key responsibilities include coordinating facility reservations, managing site logistics such as catering and equipment, creating layout diagrams, and overseeing event setup and teardown to ensure flawless execution. The incumbent will also assess events for necessary permits, maintains accurate inventories, compiles comprehensive reports, and resolves challenges using analytical skills and business acumen. With a strong focus on exceeding client expectations and delivering exceptional customer service, this role is instrumental in nurturing positive relationships with vendors, campus partners, guests, and stakeholders. Job Duties Duties include but are not limited to: Utilize event management software such as 25Live and Social Tables to input data and schedule events. Coordinate facility reservations, handle site logistics, prepare layout diagrams, and manage setup and breakdown. Evaluate events for special permits and ensure compliance with relevant regulations and deadlines. Maintain department inventories and organize files, including electronic and physical materials Compile, write, and present reports related to program or administrative functions. Analyze data, resolve problems, and make accurate projections using business mathematics. Manage all levels of pre-event, day-of, and post-event activities as assigned. Assist the Director with event planning, including developing and monitoring budgets. Process invoices and purchase requisitions according to established timelines. Act as a point of contact for vendors, campus partners, guests, staff, and volunteers. Track guest responses, generate seating assignments, and maintain effective communication. Participate in events during work hours, evenings, weekends, and on/off-campus venues. Provide work direction and training to support staff and schedule facility usage for events. Other duties as assigned. Minimum Qualifications Education: Bachelor's degree in Business Administration, Public Administration, or related field. Experience: Minimum of 2 years of experience in coordinating administrative functions in a large academic or administrative office setting. Preferred Qualifications Demonstrated experience in scheduling events, coordinating logistics, overseeing setup and breakdown, and evaluating event needs, including obtaining necessary permits. Experience in developing and monitoring budgets, reconciling financial accounts, processing invoices, and maintaining accurate financial reporting. Experience providing work direction and training. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Special Conditions Occasionally required to work nights and weekends as needed. This position generally operates during standard business hours, with exceptions during peak event periods at the start and conclusion of each semester. Expect overtime during the week preceding and following commencement (typically mid to late May), as well as for various annual events including but not limited to Vines (an alumni fundraiser), Champions of the American Dream, Foundation Board meetings (held three times annually), Honoring the Past, Forging the Future, and Commencement ceremonies. Occasional travel to the Stockton campus and off-campus venues is required for event-related duties as necessary. License or Certifications Valid California Driver's License. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,694 - $4,064 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,694 - $7,131 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER APRIL 19, 2024 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 05, 2024
Position Summary Classified as: Administrative Analyst/Specialist I, Non-Exempt Full-time position available on or after May 7, 2024 for Fundraising and Special Events. Under general supervision, the Administrative Analyst Specialist plays a critical role in orchestrating and managing a diverse range of events with precision and excellence. This dynamic position involves utilizing advanced software systems like 25Live, Social Tables, and event management platforms to enter data and schedule events seamlessly. Key responsibilities include coordinating facility reservations, managing site logistics such as catering and equipment, creating layout diagrams, and overseeing event setup and teardown to ensure flawless execution. The incumbent will also assess events for necessary permits, maintains accurate inventories, compiles comprehensive reports, and resolves challenges using analytical skills and business acumen. With a strong focus on exceeding client expectations and delivering exceptional customer service, this role is instrumental in nurturing positive relationships with vendors, campus partners, guests, and stakeholders. Job Duties Duties include but are not limited to: Utilize event management software such as 25Live and Social Tables to input data and schedule events. Coordinate facility reservations, handle site logistics, prepare layout diagrams, and manage setup and breakdown. Evaluate events for special permits and ensure compliance with relevant regulations and deadlines. Maintain department inventories and organize files, including electronic and physical materials Compile, write, and present reports related to program or administrative functions. Analyze data, resolve problems, and make accurate projections using business mathematics. Manage all levels of pre-event, day-of, and post-event activities as assigned. Assist the Director with event planning, including developing and monitoring budgets. Process invoices and purchase requisitions according to established timelines. Act as a point of contact for vendors, campus partners, guests, staff, and volunteers. Track guest responses, generate seating assignments, and maintain effective communication. Participate in events during work hours, evenings, weekends, and on/off-campus venues. Provide work direction and training to support staff and schedule facility usage for events. Other duties as assigned. Minimum Qualifications Education: Bachelor's degree in Business Administration, Public Administration, or related field. Experience: Minimum of 2 years of experience in coordinating administrative functions in a large academic or administrative office setting. Preferred Qualifications Demonstrated experience in scheduling events, coordinating logistics, overseeing setup and breakdown, and evaluating event needs, including obtaining necessary permits. Experience in developing and monitoring budgets, reconciling financial accounts, processing invoices, and maintaining accurate financial reporting. Experience providing work direction and training. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Special Conditions Occasionally required to work nights and weekends as needed. This position generally operates during standard business hours, with exceptions during peak event periods at the start and conclusion of each semester. Expect overtime during the week preceding and following commencement (typically mid to late May), as well as for various annual events including but not limited to Vines (an alumni fundraiser), Champions of the American Dream, Foundation Board meetings (held three times annually), Honoring the Past, Forging the Future, and Commencement ceremonies. Occasional travel to the Stockton campus and off-campus venues is required for event-related duties as necessary. License or Certifications Valid California Driver's License. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,694 - $4,064 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,694 - $7,131 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER APRIL 19, 2024 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary ~REPOSTED TO EXTEND DEADLINE~ (Classified as: Administrative Analyst/Specialist, Exempt I) Full-time temporary position available on or after May 6, 2024 and ending on or before May 6, 2025 in enter Student Equity and Success. Appointment will be made for one year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance. Under the general direction of the Director the Administrative Specialist independently provides specialized administrative and analytical lead work including, but not limited to event planning, financial management, data collection and assessment, property control, personnel, and clerical and reception duties. Working with New Student Orientation, Transition Programs, and Parent and Family programs this position works in collaboration with internal and external partners to facilitate that directly impact student academic achievement, retention, and graduation. Job Duties Duties include but are not limited to: Align funding sources with services and programs funded through multiple accounts. Conduct budget accounting functions including tracking supplies and services, balancing financial, foundation, and payroll reports. Reconcile accounting reports for multiple funds. Monitor expenses and prepare budget and expense reconciliation reports. Review charges for accuracy or discrepancies providing timely reports to the appropriate administrator as needed. Work with the Director to conduct cost analysis and financial planning for department programs, grant applications, and collaborative programs. Oversee the purchasing and procurement processes for the department, including: purchase requisitions, direct pays, purchase and travel card administration and other forms of payments required by the grant. Ensure all required forms and completed in accurate and timely manner. Provide administrative and clerical support for the Director and programs within the department portfolio. Schedule meetings, workshops, retreats using electronic scheduling tools. Coordinate catering in compliance with university policies and procedures. Complete space reservations for internal and external locations, including audio-visual and site layouts. Provide committee support, prepare meeting materials and write minutes. Coordinate travel in accordance with university travel policies and procedures for state, sponsored programs/grant, and auxiliary entities. Conduct intake and triage of student, parent/family, and community concerns always exhibiting sound judgment and professional conduct. Serve as part of the New Student Orientation central operations team providing support as needed, including but not limited to greeting guests, answering phone calls, receiving mail and correspondences, etc. Work collaboratively with office suite staff who share the space to coordinate office coverage and welcome guests. Maintain confidentiality and practice the appropriate campus procedures to safeguard sensitive and confidential data. Maintain appropriate record-keeping to inform unit and division leadership. Research and provide student information to Director, including enrollment, transcripts, grades, and address information. Receive and route documents for review and approval by the Director, ensuring items for review meet policies and are compliant. Develop, coordinate, and communicate internal administrative functions, working collaboratively with VPSA personnel to support division practices and Student Orientation and Transitions operations. Serve as lead and/or project manager working with units in the Orientation and Transitions portfolio to implement projects, meet programmatic goals, meet internal and external reporting deadlines, and maintain compliance (CSU, state, and federal regulations). Draft communications on behalf of Student Orientation and Transitions. Create and maintain systems to track the progress of targeted initiatives, operations, goals, priorities across the department portfolio, including: Personnel management, including submission of performance evaluations, hiring and re-appointment processes, reclassifications, temporary appointments, on-boarding and training. Financial support and review. Work with the Director and the Student Affairs central operations team to provide financial reports, analysis, and recommendations. Data collection and assessment in support of student satisfaction, learning outcomes, equity and access gaps, etc. Support Unit Review, Business Continuity Planning and strategic planning University Strategic Plan, the Diversity and Inclusion Plan, CSU system initiatives, etc. Interpret and communicate university and systemwide policies and procedures to various constituent groups. Recommend new and/or adaptation to existing processes and procedures, ensuring accuracy and compliance with regulatory requirements. Responsible for maintaining a database of all policies, protocols, procedures, and processes associated with units that report to the Director. Attend committee, consortium, and other meetings, acting as the Director to represent Orientation and Transitions and brief the Director as needed. Other duties as assigned. Minimum Qualifications Education : Equivalent to a bachelor’s degree OR a combination of education and experience which provides the required knowledge and abilities. Experience : Minimum of three years administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Ability to work a flexible schedule, including Saturdays as needed. Previous experience related to student services and programs in a university setting. Experience with budget and financial management, including contracts and procurement. Experience with program or service evaluation and assessment practices. Previous experience working with historically underserved student populations (e.g. minority populations,socio-economic, etc.) Experience with data collection, review, analysis, and presentation. Experience preparing written reports and presentations. Experience using PeopleSoft software. Experience utilizing MS Office and PeopleSoft (Word, Outlook, Access, Excel, PowerPoint, etc.) Previous experience in an environment requiring confidentiality, including the use of a confidential filing system. Knowledge, Skills, Abilities Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Special Conditions Ability to work a flexible schedule, including Saturdays as needed. Ability to drive to and work at the Stockton campus as needed. License or Certifications Valid California driver's license. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $4,379-$4,817 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Exempt I range: $4,379 - $7,922 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER March 22, 2024 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 16, 2024
Position Summary ~REPOSTED TO EXTEND DEADLINE~ (Classified as: Administrative Analyst/Specialist, Exempt I) Full-time temporary position available on or after May 6, 2024 and ending on or before May 6, 2025 in enter Student Equity and Success. Appointment will be made for one year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance. Under the general direction of the Director the Administrative Specialist independently provides specialized administrative and analytical lead work including, but not limited to event planning, financial management, data collection and assessment, property control, personnel, and clerical and reception duties. Working with New Student Orientation, Transition Programs, and Parent and Family programs this position works in collaboration with internal and external partners to facilitate that directly impact student academic achievement, retention, and graduation. Job Duties Duties include but are not limited to: Align funding sources with services and programs funded through multiple accounts. Conduct budget accounting functions including tracking supplies and services, balancing financial, foundation, and payroll reports. Reconcile accounting reports for multiple funds. Monitor expenses and prepare budget and expense reconciliation reports. Review charges for accuracy or discrepancies providing timely reports to the appropriate administrator as needed. Work with the Director to conduct cost analysis and financial planning for department programs, grant applications, and collaborative programs. Oversee the purchasing and procurement processes for the department, including: purchase requisitions, direct pays, purchase and travel card administration and other forms of payments required by the grant. Ensure all required forms and completed in accurate and timely manner. Provide administrative and clerical support for the Director and programs within the department portfolio. Schedule meetings, workshops, retreats using electronic scheduling tools. Coordinate catering in compliance with university policies and procedures. Complete space reservations for internal and external locations, including audio-visual and site layouts. Provide committee support, prepare meeting materials and write minutes. Coordinate travel in accordance with university travel policies and procedures for state, sponsored programs/grant, and auxiliary entities. Conduct intake and triage of student, parent/family, and community concerns always exhibiting sound judgment and professional conduct. Serve as part of the New Student Orientation central operations team providing support as needed, including but not limited to greeting guests, answering phone calls, receiving mail and correspondences, etc. Work collaboratively with office suite staff who share the space to coordinate office coverage and welcome guests. Maintain confidentiality and practice the appropriate campus procedures to safeguard sensitive and confidential data. Maintain appropriate record-keeping to inform unit and division leadership. Research and provide student information to Director, including enrollment, transcripts, grades, and address information. Receive and route documents for review and approval by the Director, ensuring items for review meet policies and are compliant. Develop, coordinate, and communicate internal administrative functions, working collaboratively with VPSA personnel to support division practices and Student Orientation and Transitions operations. Serve as lead and/or project manager working with units in the Orientation and Transitions portfolio to implement projects, meet programmatic goals, meet internal and external reporting deadlines, and maintain compliance (CSU, state, and federal regulations). Draft communications on behalf of Student Orientation and Transitions. Create and maintain systems to track the progress of targeted initiatives, operations, goals, priorities across the department portfolio, including: Personnel management, including submission of performance evaluations, hiring and re-appointment processes, reclassifications, temporary appointments, on-boarding and training. Financial support and review. Work with the Director and the Student Affairs central operations team to provide financial reports, analysis, and recommendations. Data collection and assessment in support of student satisfaction, learning outcomes, equity and access gaps, etc. Support Unit Review, Business Continuity Planning and strategic planning University Strategic Plan, the Diversity and Inclusion Plan, CSU system initiatives, etc. Interpret and communicate university and systemwide policies and procedures to various constituent groups. Recommend new and/or adaptation to existing processes and procedures, ensuring accuracy and compliance with regulatory requirements. Responsible for maintaining a database of all policies, protocols, procedures, and processes associated with units that report to the Director. Attend committee, consortium, and other meetings, acting as the Director to represent Orientation and Transitions and brief the Director as needed. Other duties as assigned. Minimum Qualifications Education : Equivalent to a bachelor’s degree OR a combination of education and experience which provides the required knowledge and abilities. Experience : Minimum of three years administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Ability to work a flexible schedule, including Saturdays as needed. Previous experience related to student services and programs in a university setting. Experience with budget and financial management, including contracts and procurement. Experience with program or service evaluation and assessment practices. Previous experience working with historically underserved student populations (e.g. minority populations,socio-economic, etc.) Experience with data collection, review, analysis, and presentation. Experience preparing written reports and presentations. Experience using PeopleSoft software. Experience utilizing MS Office and PeopleSoft (Word, Outlook, Access, Excel, PowerPoint, etc.) Previous experience in an environment requiring confidentiality, including the use of a confidential filing system. Knowledge, Skills, Abilities Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Special Conditions Ability to work a flexible schedule, including Saturdays as needed. Ability to drive to and work at the Stockton campus as needed. License or Certifications Valid California driver's license. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $4,379-$4,817 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Exempt I range: $4,379 - $7,922 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER March 22, 2024 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
School of Education Administrative Analyst/Specialist - Exempt I RESPONSIBILITIES & DUTIES: Social Media Coordination - 50% Manages and updates the various web pages, social media, and directories for the School (e.g., updating School information and contacts, maintaining currency of social media postings, etc.). As part of this work, edits, proofreads, updates, and maintains (online and paper) marketing materials for the School and its programs. Works with program Chairs to disseminate program updates and events, such as recruiting and information sessions, and leads the School of Education's Marketing and Communications Committee convenings by drafting and presenting website analytics, semi-annually, to the Committee and the School of Education. Collaborates closely with the university’s Communication and Public Relations office and the Conferences and Events office to ensure consistency across media communications and compliance with campus events protocols and parameters. Maintains external communication to community partners by curating and distributing a bi-weekly newsletter for the School. Coordinates and maintains both the public-facing and internal SoE calendars to guarantee the smooth coordination of events, to dissuade event-overlap, and to present a coherent vision of SoE events across the academic year. Creates and implements additional marketing strategies as needed. Events Coordination - 50% Assumes primary responsibility for planning, coordinating, implementing and leading all aspects of assigned events for the School of Education such as the SoE Annual Pinning Ceremony, the Annual Social Justice in Education Conference, and the SoE Alumni Convening. Schedules campus facilities for events and programs including conferences, workshops, presentations, orientation programs, virtual events, and extensions programs. Follows all established guidelines for priority use scheduling. Acts as liaison between event organizer(s) and the services providers for both on campus departments and outside vendors. Consults with campus planners on event arrangements such as room design, parking, audiovisual and technical needs, etc., matching organizer needs to available space and services. Helps secure site locations, sends invitations and follow ups, books the catering, coordinates any reimbursements for guest speakers/venues, creates (and collects) feedback opportunities from participants, etc. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Bachelor’s degree from a four-year college or university in communication, graphic design, business, hospitality or related field and three years of administrative duties of broad scope and complexity that involve event planning, system application management, finances or budget, or developing and implementing policies and procedures. Experience in business, hospitality, finance, public administration, information technology, or urban planning and development preferred. May substitute equivalent years of directly related experience for the degree. Possesses a technology skill set including but not limited to social media application (Twitter, Facebook, Instagram), Adobe Suite, PDF, Word, Excel, and Outlook. Proficient in skills in database and event management software; experience with Oracle PeopleSoft and 25Live or similar preferred. Familiarity with marketing and graphic design software; experience with Constant Contact and Canva preferred. Working knowledge of MS Publisher, PowerPoint, Prezi, and other presentation software; experience with GIS software is desirable. Demonstrates strong written and verbal communication skills, including excellent phone etiquette, and general office skills. Strong organizational skills along with the ability to prioritize and multitask in an often-busy work environment with frequent interruptions. Ability to independently handle multiple work unit priorities and projects from start to finish. Ability to work with a diverse population of students, faculty, and staff to support the mission of the University and the School of Education. Knowledge or ability to quickly learn applicable university infrastructure, policies, and procedures. Competence, confidence, and calmness in dealing with faculty and staff, addressing their suggestions, and providing information in a customer-oriented approach are essential. Demonstrated skills in project oversight including delegating work to accomplish departmental goals and objectives efficiently and effectively, while motivating individuals to work together as a team. Ability to anticipate problems and address them proactively; exercising effective and independent professional judgment; and establish and maintain collaborative effective working relationships with others. Must be able to work in a high volume, fast-paced, deadline-oriented environment where accuracy is imperative. Bilingual or multilingual, especially in Spanish, preferred. Ability to work flexible hours and days for scheduled events, which may include nights and weekends. Must provide proof of ability to operate a motor vehicle in the State of California. Position is subject to California DMV’s “Pull Notice System” and continued employment is contingent upon proof of a satisfactory driving record. Physical demands: Frequent/Continuous reaching within arm's distance, frequent sitting in office chair, up to 5-7 hours at a time. Frequent lifting/carrying of up to 30 pounds for event set-up including pulling and pushing event equipment and continuous bending and stooping at waist. Ability to stand/walk up to 60 minutes at a time (especially during events) and the ability to stand/walk up to 30 minutes at a time over uneven terrain and up and down slopes. Continuous use of hands to operate telephone, computer systems, filing, and writing activities, frequent reaching at or above waist level and shoulder level. Occasionally work outdoors, sometimes during inclement weather conditions. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $4,379 - $4,583 per month Advertised: Mar 11 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 12, 2024
School of Education Administrative Analyst/Specialist - Exempt I RESPONSIBILITIES & DUTIES: Social Media Coordination - 50% Manages and updates the various web pages, social media, and directories for the School (e.g., updating School information and contacts, maintaining currency of social media postings, etc.). As part of this work, edits, proofreads, updates, and maintains (online and paper) marketing materials for the School and its programs. Works with program Chairs to disseminate program updates and events, such as recruiting and information sessions, and leads the School of Education's Marketing and Communications Committee convenings by drafting and presenting website analytics, semi-annually, to the Committee and the School of Education. Collaborates closely with the university’s Communication and Public Relations office and the Conferences and Events office to ensure consistency across media communications and compliance with campus events protocols and parameters. Maintains external communication to community partners by curating and distributing a bi-weekly newsletter for the School. Coordinates and maintains both the public-facing and internal SoE calendars to guarantee the smooth coordination of events, to dissuade event-overlap, and to present a coherent vision of SoE events across the academic year. Creates and implements additional marketing strategies as needed. Events Coordination - 50% Assumes primary responsibility for planning, coordinating, implementing and leading all aspects of assigned events for the School of Education such as the SoE Annual Pinning Ceremony, the Annual Social Justice in Education Conference, and the SoE Alumni Convening. Schedules campus facilities for events and programs including conferences, workshops, presentations, orientation programs, virtual events, and extensions programs. Follows all established guidelines for priority use scheduling. Acts as liaison between event organizer(s) and the services providers for both on campus departments and outside vendors. Consults with campus planners on event arrangements such as room design, parking, audiovisual and technical needs, etc., matching organizer needs to available space and services. Helps secure site locations, sends invitations and follow ups, books the catering, coordinates any reimbursements for guest speakers/venues, creates (and collects) feedback opportunities from participants, etc. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Bachelor’s degree from a four-year college or university in communication, graphic design, business, hospitality or related field and three years of administrative duties of broad scope and complexity that involve event planning, system application management, finances or budget, or developing and implementing policies and procedures. Experience in business, hospitality, finance, public administration, information technology, or urban planning and development preferred. May substitute equivalent years of directly related experience for the degree. Possesses a technology skill set including but not limited to social media application (Twitter, Facebook, Instagram), Adobe Suite, PDF, Word, Excel, and Outlook. Proficient in skills in database and event management software; experience with Oracle PeopleSoft and 25Live or similar preferred. Familiarity with marketing and graphic design software; experience with Constant Contact and Canva preferred. Working knowledge of MS Publisher, PowerPoint, Prezi, and other presentation software; experience with GIS software is desirable. Demonstrates strong written and verbal communication skills, including excellent phone etiquette, and general office skills. Strong organizational skills along with the ability to prioritize and multitask in an often-busy work environment with frequent interruptions. Ability to independently handle multiple work unit priorities and projects from start to finish. Ability to work with a diverse population of students, faculty, and staff to support the mission of the University and the School of Education. Knowledge or ability to quickly learn applicable university infrastructure, policies, and procedures. Competence, confidence, and calmness in dealing with faculty and staff, addressing their suggestions, and providing information in a customer-oriented approach are essential. Demonstrated skills in project oversight including delegating work to accomplish departmental goals and objectives efficiently and effectively, while motivating individuals to work together as a team. Ability to anticipate problems and address them proactively; exercising effective and independent professional judgment; and establish and maintain collaborative effective working relationships with others. Must be able to work in a high volume, fast-paced, deadline-oriented environment where accuracy is imperative. Bilingual or multilingual, especially in Spanish, preferred. Ability to work flexible hours and days for scheduled events, which may include nights and weekends. Must provide proof of ability to operate a motor vehicle in the State of California. Position is subject to California DMV’s “Pull Notice System” and continued employment is contingent upon proof of a satisfactory driving record. Physical demands: Frequent/Continuous reaching within arm's distance, frequent sitting in office chair, up to 5-7 hours at a time. Frequent lifting/carrying of up to 30 pounds for event set-up including pulling and pushing event equipment and continuous bending and stooping at waist. Ability to stand/walk up to 60 minutes at a time (especially during events) and the ability to stand/walk up to 30 minutes at a time over uneven terrain and up and down slopes. Continuous use of hands to operate telephone, computer systems, filing, and writing activities, frequent reaching at or above waist level and shoulder level. Occasionally work outdoors, sometimes during inclement weather conditions. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $4,379 - $4,583 per month Advertised: Mar 11 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision of the Senior Director of Hispanic Serving Institution (HSI) National Initiatives, the HSI National Initiatives Event Specialist provides a variety of administrative and operational functions in event coordination, administration, and development with the Global HSI Equity Innovation Hub (EIH) at CSUN in alignment with the vision, mission, and values of the project and CSUN. The incumbent is responsible for researching, planning, developing, coordinating, and evaluating national events such as convenings, institutes, and other large-scale or special events. Facilitates, coordinates, and oversees overall EIH event planning, scheduling, and coordination, including pre- and post-event and day-of-event activities. Venue coordination and reservations, budgeting, event budget projections, vendor and contractor coordination, and oversight, event scheduling, reporting and logistics, event and outreach material development, and technology needs coordination for in-person and virtual events and related follow-up. Works with national and regional partners, HSI institutional partners, community and campus constituents, students, families, and other key partners and collaborates to ensure successful event completion. Performs other duties as assigned. *NOTE: To view the full position description copy and paste this link into your browser: https://mycsun.box.com/s/1is9g40mg46a32h67zzgmwog9s4sbltj Qualifications Equivalent to graduation from an accredited four-year college or university in a job-related field. Equivalent to three (3) years of full-time, progressively responsible technical, analytical, or administrative experience. Additional experience in job-related field may be substituted for up to two years of the required education, on a year-for-year basis. Preferred Qualifications Experience with leading, organizing, or coordinating large-scale or special events from planning to production, preferably in an academic environment, with experience in large-scale event procedures, planning tools, practices, methods, and the ability to translate ideas into viable plans and the successful implementation of those plans while overseeing overall workflow. Experience in managing large-scale event budgeting, and budget projections. Experience in using design or marketing tools, digital or social media tools, technology or software platforms, design tools, and data evaluation tools. Experience or knowledge of working with grant projects, STEM programs or initiatives, HSI programs, or other programs for historically underserved and underrepresented students or communities. Bilingual in Spanish. Knowledge, Skills, & Abilities Working knowledge of general practices, program, and/or administrative specialty. Working knowledge of operational analysis and techniques. Thorough knowledge of budget, policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Ability and specialized skills to expertly investigate and analyze problems with a broad administrative impact and implications. Ability to: oversee and/or train others and provide lead work direction; interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations; compile, write and present reports related to program or administrative specialty; and communicate clearly and effectively both orally and in writing. Strong project management and organizational skills and experience in event planning, event coordination, and/or administrative duties, including scheduling, time management, attention to detail, and ability to oversee concurrent projects, events, and schedules. Ability to plan, coordinate and oversee concurrent projects, events, and schedules and effectively prioritize, multitask, and coordinate multiple events, projects, and initiatives, and organize work to meet deadlines, events schedules, and timelines while simultaneously adapting to changing circumstances. Experience in working with various internal and external partners, including national and project partners, stakeholders, community members, students and their families, alumni, campus leaders, vendors, contractors, and other partners; working to establish and maintain cooperative working relationships in event coordination and overall project administration while maintaining a high level of professionalism, diplomacy and tact, working to address the needs of event and initiative planning, constituent needs, and able anticipate problems and address them proactively while maintaining a high level of professionalism, diplomacy, discretion, and tact. Proven ability to evaluate a wide variety of information, including data, rules, regulations, policies, and procedures; ability to set and ensure project and event compliance with deadlines. Demonstrated commitment to diversity, equity, and inclusion efforts and active engagement in promoting an inclusive culture. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Administrative Analyst Specialist / 1038 / 2 The anticipated HIRING RANGE: $4379 - $5700 per month, dependent upon qualifications and experience. The salary range for this classification is: $4379 - $7922 per month. HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends. TEMP: This is a Temporary-renewable position, end date to be determined. The position is currently hybrid (2 days in office, 3 days remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through December 27, 2023, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Dec 14 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision of the Senior Director of Hispanic Serving Institution (HSI) National Initiatives, the HSI National Initiatives Event Specialist provides a variety of administrative and operational functions in event coordination, administration, and development with the Global HSI Equity Innovation Hub (EIH) at CSUN in alignment with the vision, mission, and values of the project and CSUN. The incumbent is responsible for researching, planning, developing, coordinating, and evaluating national events such as convenings, institutes, and other large-scale or special events. Facilitates, coordinates, and oversees overall EIH event planning, scheduling, and coordination, including pre- and post-event and day-of-event activities. Venue coordination and reservations, budgeting, event budget projections, vendor and contractor coordination, and oversight, event scheduling, reporting and logistics, event and outreach material development, and technology needs coordination for in-person and virtual events and related follow-up. Works with national and regional partners, HSI institutional partners, community and campus constituents, students, families, and other key partners and collaborates to ensure successful event completion. Performs other duties as assigned. *NOTE: To view the full position description copy and paste this link into your browser: https://mycsun.box.com/s/1is9g40mg46a32h67zzgmwog9s4sbltj Qualifications Equivalent to graduation from an accredited four-year college or university in a job-related field. Equivalent to three (3) years of full-time, progressively responsible technical, analytical, or administrative experience. Additional experience in job-related field may be substituted for up to two years of the required education, on a year-for-year basis. Preferred Qualifications Experience with leading, organizing, or coordinating large-scale or special events from planning to production, preferably in an academic environment, with experience in large-scale event procedures, planning tools, practices, methods, and the ability to translate ideas into viable plans and the successful implementation of those plans while overseeing overall workflow. Experience in managing large-scale event budgeting, and budget projections. Experience in using design or marketing tools, digital or social media tools, technology or software platforms, design tools, and data evaluation tools. Experience or knowledge of working with grant projects, STEM programs or initiatives, HSI programs, or other programs for historically underserved and underrepresented students or communities. Bilingual in Spanish. Knowledge, Skills, & Abilities Working knowledge of general practices, program, and/or administrative specialty. Working knowledge of operational analysis and techniques. Thorough knowledge of budget, policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Ability and specialized skills to expertly investigate and analyze problems with a broad administrative impact and implications. Ability to: oversee and/or train others and provide lead work direction; interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations; compile, write and present reports related to program or administrative specialty; and communicate clearly and effectively both orally and in writing. Strong project management and organizational skills and experience in event planning, event coordination, and/or administrative duties, including scheduling, time management, attention to detail, and ability to oversee concurrent projects, events, and schedules. Ability to plan, coordinate and oversee concurrent projects, events, and schedules and effectively prioritize, multitask, and coordinate multiple events, projects, and initiatives, and organize work to meet deadlines, events schedules, and timelines while simultaneously adapting to changing circumstances. Experience in working with various internal and external partners, including national and project partners, stakeholders, community members, students and their families, alumni, campus leaders, vendors, contractors, and other partners; working to establish and maintain cooperative working relationships in event coordination and overall project administration while maintaining a high level of professionalism, diplomacy and tact, working to address the needs of event and initiative planning, constituent needs, and able anticipate problems and address them proactively while maintaining a high level of professionalism, diplomacy, discretion, and tact. Proven ability to evaluate a wide variety of information, including data, rules, regulations, policies, and procedures; ability to set and ensure project and event compliance with deadlines. Demonstrated commitment to diversity, equity, and inclusion efforts and active engagement in promoting an inclusive culture. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Administrative Analyst Specialist / 1038 / 2 The anticipated HIRING RANGE: $4379 - $5700 per month, dependent upon qualifications and experience. The salary range for this classification is: $4379 - $7922 per month. HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends. TEMP: This is a Temporary-renewable position, end date to be determined. The position is currently hybrid (2 days in office, 3 days remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through December 27, 2023, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Dec 14 2023 Pacific Standard Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Executive Assistant to the Vice President for Student Affairs Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, April 11th @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position is directly responsible to the Vice President for Student Affairs (VPSA), providing administrative and analytical support. Primary functions of this role include scheduling and calendar management, direct communication with staff and students, and project management. The incumbent is responsible for direct interaction with students, students’ families, upper-level campus administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent will receive and disseminate sensitive information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent provides lead work direction to an ASC II and works collaboratively with staff throughout the division on multiple projects supporting division and university priorities and activities. FLSA : Exempt (not eligible for overtime) Anticipated Hiring Range : $4,379 per month - $6,000 per month CSU Classification Salary Range : $ 4,379 per month - $ 7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular/Probationary Time Base : Full-Time Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. with the ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed) Department Information Student Affairs - Where the Students Come First. With more than 50 departments and programs, we strive to provide comprehensive administrative services, academic support and a vibrant campus life experience for our students. For more information visit https://www.csus.edu/student-affairs/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Working knowledge of most common laws and policies regarding confidentiality and the ability to appropriately handle highly sensitive and confidential information. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public. Experience in appointment and meeting scheduling, with the ability to effectively manage time and priorities. Experience in travel and event planning, including purchasing and using excellent organizational and collaboration skills. Experience in workflow and/or project management with the ability to effectively organize, multitask, delegate, and timely and appropriate follow up. Ability to be flexible and adapt to rapidly changing priorities; ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed.) Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple high priority tasks. Ability to work independently and as a member of a highly collegial and productive team. Ability to interpret policies, procedures, and other institutional commiques and summarize them and/or communicate them effectively to others in writing or verbally with tact and diligence. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector). Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel, PowerPoint and Teams. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment. Direct experience and knowledge of working in an educational and/or university environment. Experience using PeopleSoft (Common Management System) Acrobat Sign, Zoom, Adobe, Concur (travel) and Visio (workflow processing). Documents Needed to Apply Resume and Cover Letter. Failure to provide these documents may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 20, 2024
Working Title: Executive Assistant to the Vice President for Student Affairs Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, April 11th @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position is directly responsible to the Vice President for Student Affairs (VPSA), providing administrative and analytical support. Primary functions of this role include scheduling and calendar management, direct communication with staff and students, and project management. The incumbent is responsible for direct interaction with students, students’ families, upper-level campus administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent will receive and disseminate sensitive information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent provides lead work direction to an ASC II and works collaboratively with staff throughout the division on multiple projects supporting division and university priorities and activities. FLSA : Exempt (not eligible for overtime) Anticipated Hiring Range : $4,379 per month - $6,000 per month CSU Classification Salary Range : $ 4,379 per month - $ 7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular/Probationary Time Base : Full-Time Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. with the ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed) Department Information Student Affairs - Where the Students Come First. With more than 50 departments and programs, we strive to provide comprehensive administrative services, academic support and a vibrant campus life experience for our students. For more information visit https://www.csus.edu/student-affairs/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Working knowledge of most common laws and policies regarding confidentiality and the ability to appropriately handle highly sensitive and confidential information. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public. Experience in appointment and meeting scheduling, with the ability to effectively manage time and priorities. Experience in travel and event planning, including purchasing and using excellent organizational and collaboration skills. Experience in workflow and/or project management with the ability to effectively organize, multitask, delegate, and timely and appropriate follow up. Ability to be flexible and adapt to rapidly changing priorities; ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed.) Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple high priority tasks. Ability to work independently and as a member of a highly collegial and productive team. Ability to interpret policies, procedures, and other institutional commiques and summarize them and/or communicate them effectively to others in writing or verbally with tact and diligence. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector). Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel, PowerPoint and Teams. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment. Direct experience and knowledge of working in an educational and/or university environment. Experience using PeopleSoft (Common Management System) Acrobat Sign, Zoom, Adobe, Concur (travel) and Visio (workflow processing). Documents Needed to Apply Resume and Cover Letter. Failure to provide these documents may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time: