California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CLASSIFICATION TITLE: Administrator I UNION CODE: M80 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $7,917 - $8,917 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,938 - $11,703 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION, applications must be received by July 22, 2024 ; however, the position will remain open until filled. POSITION PURPOSE: Reporting to the Director of Budgeting, Accounting and Reporting Services for Academic Affairs, the Accounting Manager of Sponsored Programs Administration is responsible for leadership and daily oversight to the sponsored programs administration auxiliary accounting and reporting team, to ensure compliance with government, CSU system, university, DUTIES & RESPONSIBILITIES: Sponsored Programs Administration & General Post Award Duties Provide daily oversight of accounting functions for the sponsored programs administration auxiliary to ensure accurate financial records and timely financial reporting. Supervise the sponsored program administration auxiliary accounting and reporting team, conducting regular performance evaluations, providing feedback, implementing improvements plans as necessary, promoting professional development and training, and fostering a collaborative and supportive environment. Review and analyze a broad range of complex accounting and financial activities to ensure compliance with various policies and appropriate accounting treatment. Utilizing professional expertise, oversee and monitor full life cycle of fiscal services for sponsored programs administration auxiliary which includes, but is not limited to, federal, state, and local accounting, tax preparation, financial and performance audits, budgeting, internal controls and regulatory compliance with laws, regulations and policies. Review a broad range of financial reports and billing/invoicing. Provide service to customers by answering questions, providing information, making referrals, and assuring appropriate follow-through and/or resolution. Analyze and reconcile bank statements, sub-ledgers (including Sponsored Programs Module), reports, and financial records in a timely manner. Recommend and approve adjustments, journal entries, reports, and expenditure transfers. Analyze transactions for correct coding and assignment of revenues and expenditures. Lead, approve, and complete schedules for various funds and accounts for annual audits. Direct staff in the preparation and monitoring of fluctuation analysis (actuals vs prior year, actuals vs budget, actual vs projections). Frequently provide timely and accurate information in response to customer inquiries and reporting that evidences a strong understanding of Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB), Government Accounting Standards Board (GASB), and Federal and State compliance requirements. Maintain policy updates and procedure development, implementation, or interpretation. Manage Financial Conflict of Interest process as it relates to Post Award activities. Interpret and train staff and campus on federal regulations (FAR, CFR, etc.), state statutes, local and private agency terms, and conditions as well as University policies to as it relates to awards and contracts. Reporting Duties Assist with the coordination, development and/or production of various reports to meet customer (i.e., Auxiliary for Sponsored Programs Administration Board of Directors, Chancellor’s Office, University President’s Cabinet, management/dean, donor, and other internal/external constituent) needs and legal and regulatory requirements, ensuring timeliness, accuracy and compliance with GAAP, FASB and GASB. Maintain timely submittal of Program/Progress/Technical Reports, and Property & Equipment Control as it relates to grant activity. Maintain all databases and software related to reporting needs of the Auxiliary organizations. Prepare GAAP financial statements, supporting schedules, and footnotes. Tax Related Duties Monitor the annual independent audit, program desk review and tax preparation including scheduling, preparing, and reviewing audit schedules. Gather information to assist in the compilation and review of data for the annual Unrelated Business Income Tax (UBIT) return, non-resident tax, quarterly sales, and use tax returns. Other tax related duties (i.e. research, policy revision, etc.) as assigned. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Equivalent to a bachelor’s degree in accounting for finance, business administration, or closely related field and five (5) years of progressively responsible professional accounting experience. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Extensive and thorough knowledge of Generally Accepted Accounting Principles (GAAP) Financial Accounting Standards Board (FASB), and Governmental Accounting Standards Board (GASB) standards. Ability to present statistical and mathematical data clearly and concisely. Advanced proficiency with current word processing, spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Experience with the financial statement process and preparation as well as Board reporting processes. Ability to interpret complex financial statements and reports. Understanding and ability to interpret applicable laws, rules, and regulations. Ability to convey complex and technical professional accounting information to non-Accountants. Ability to effectively lead and supervise a team of professional staff aligning with bargaining unit parameters and campus policies/procedures. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Possesses a customer-oriented and service-centered attitude. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Certified Public Accountant (CPA) Experience working in a CPA firm including annual audits. Master’s degree in business, accounting, finance, or related field. Experience with PeopleSoft accounting. Demonstrated skills in an institutional/educational environment utilizing a customer-orientated and service-centered attitude. Knowledge and experience in grant accounting and Federal and State compliance requirements. PHYSICAL DEMANDS: N/A ENVIRONMENTAL FACTORS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Jul 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 09, 2024
CLASSIFICATION TITLE: Administrator I UNION CODE: M80 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $7,917 - $8,917 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,938 - $11,703 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION, applications must be received by July 22, 2024 ; however, the position will remain open until filled. POSITION PURPOSE: Reporting to the Director of Budgeting, Accounting and Reporting Services for Academic Affairs, the Accounting Manager of Sponsored Programs Administration is responsible for leadership and daily oversight to the sponsored programs administration auxiliary accounting and reporting team, to ensure compliance with government, CSU system, university, DUTIES & RESPONSIBILITIES: Sponsored Programs Administration & General Post Award Duties Provide daily oversight of accounting functions for the sponsored programs administration auxiliary to ensure accurate financial records and timely financial reporting. Supervise the sponsored program administration auxiliary accounting and reporting team, conducting regular performance evaluations, providing feedback, implementing improvements plans as necessary, promoting professional development and training, and fostering a collaborative and supportive environment. Review and analyze a broad range of complex accounting and financial activities to ensure compliance with various policies and appropriate accounting treatment. Utilizing professional expertise, oversee and monitor full life cycle of fiscal services for sponsored programs administration auxiliary which includes, but is not limited to, federal, state, and local accounting, tax preparation, financial and performance audits, budgeting, internal controls and regulatory compliance with laws, regulations and policies. Review a broad range of financial reports and billing/invoicing. Provide service to customers by answering questions, providing information, making referrals, and assuring appropriate follow-through and/or resolution. Analyze and reconcile bank statements, sub-ledgers (including Sponsored Programs Module), reports, and financial records in a timely manner. Recommend and approve adjustments, journal entries, reports, and expenditure transfers. Analyze transactions for correct coding and assignment of revenues and expenditures. Lead, approve, and complete schedules for various funds and accounts for annual audits. Direct staff in the preparation and monitoring of fluctuation analysis (actuals vs prior year, actuals vs budget, actual vs projections). Frequently provide timely and accurate information in response to customer inquiries and reporting that evidences a strong understanding of Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB), Government Accounting Standards Board (GASB), and Federal and State compliance requirements. Maintain policy updates and procedure development, implementation, or interpretation. Manage Financial Conflict of Interest process as it relates to Post Award activities. Interpret and train staff and campus on federal regulations (FAR, CFR, etc.), state statutes, local and private agency terms, and conditions as well as University policies to as it relates to awards and contracts. Reporting Duties Assist with the coordination, development and/or production of various reports to meet customer (i.e., Auxiliary for Sponsored Programs Administration Board of Directors, Chancellor’s Office, University President’s Cabinet, management/dean, donor, and other internal/external constituent) needs and legal and regulatory requirements, ensuring timeliness, accuracy and compliance with GAAP, FASB and GASB. Maintain timely submittal of Program/Progress/Technical Reports, and Property & Equipment Control as it relates to grant activity. Maintain all databases and software related to reporting needs of the Auxiliary organizations. Prepare GAAP financial statements, supporting schedules, and footnotes. Tax Related Duties Monitor the annual independent audit, program desk review and tax preparation including scheduling, preparing, and reviewing audit schedules. Gather information to assist in the compilation and review of data for the annual Unrelated Business Income Tax (UBIT) return, non-resident tax, quarterly sales, and use tax returns. Other tax related duties (i.e. research, policy revision, etc.) as assigned. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Equivalent to a bachelor’s degree in accounting for finance, business administration, or closely related field and five (5) years of progressively responsible professional accounting experience. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Extensive and thorough knowledge of Generally Accepted Accounting Principles (GAAP) Financial Accounting Standards Board (FASB), and Governmental Accounting Standards Board (GASB) standards. Ability to present statistical and mathematical data clearly and concisely. Advanced proficiency with current word processing, spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Experience with the financial statement process and preparation as well as Board reporting processes. Ability to interpret complex financial statements and reports. Understanding and ability to interpret applicable laws, rules, and regulations. Ability to convey complex and technical professional accounting information to non-Accountants. Ability to effectively lead and supervise a team of professional staff aligning with bargaining unit parameters and campus policies/procedures. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Possesses a customer-oriented and service-centered attitude. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Certified Public Accountant (CPA) Experience working in a CPA firm including annual audits. Master’s degree in business, accounting, finance, or related field. Experience with PeopleSoft accounting. Demonstrated skills in an institutional/educational environment utilizing a customer-orientated and service-centered attitude. Knowledge and experience in grant accounting and Federal and State compliance requirements. PHYSICAL DEMANDS: N/A ENVIRONMENTAL FACTORS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Jul 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
THE OPPORTUNITY
The City of Fort Worth, Texas offers a very rewarding opportunity to engineering leaders as it has reorganized its Development Services Department to centralize and streamline its processes. With many exciting development projects on the horizon, this is a very exciting time to advance your career as an Assistant Director of Development Services in Fort Worth!
ABOUT FORT WORTH
A city of Cowboys and Culture, Fort Worth is known for its Texas hospitality. Exuding both charm and expansiveness, Fort Worth is the 12 th largest and one of the fastest-growing big cities in the United States, distinguished as one of the fastest-growing urban centers in the nation. With great neighborhoods, scenic terrain, and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, but it’s also even more rewarding to call it home. Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city while keeping the small-town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community, and, yes, cowboys.
CITY GOVERNMENT
The City of Fort Worth operates under a council-manager form of government. The City Council comprises the mayor, elected at-large, and ten City Council members who represent single-member districts, all serving two-year terms. The City Council adopts municipal ordinances and resolutions, makes proclamations, sets the tax rate, and approves the budget. Positions appointed by the Council include the City Manager, City Secretary, City Attorney, City Auditor, municipal court judges, and City board and commission members. The City of Fort Worth has 8,165 authorized positions to implement the policies set forth by the Mayor and City Council, as well as managing an annual operating budget of approximately $2.6 billion in Fiscal Year 2024.
THE DEPARTMENT
The Development Services Department’s mission is to work together to build thriving neighborhoods and an equitable community by helping people make sound decisions to create safe, orderly, and sustainable development. Our vision is to collaborate with development and community stakeholders to guide growth through innovative, inclusive, and accountable relationships and provide an exemplary customer experience. The Department currently has six divisions: Business and Customer Care, Development Coordination, Permitting and Inspections, Zoning and Design Review, Infrastructure Development, and a new, sixth division will be created to include 11 engineering positions from the Infrastructure Development Division. The specific areas of responsibility will be selected, depending upon the background of the selected candidate.
THE POSITION
Along with another Assistant Director, this Assistant Director of Development Services will lead the department’s engineering activities and assist the Director of Development Services in the development and implementation of policies, programs, practices, and procedures required to lead and manage the infrastructure design and construction management functions of the department. This role is responsible for the development, administration, interpretation, application, and enforcement of public infrastructure design and construction specifications and codes adopted by the City Council.
The most successful candidate will have a demonstrated record of leadership and operational experience; in-depth knowledge of engineering and development principles; a strong customer-centric approach with the ability to negotiate, balance, and sustain strong stakeholder relationships; be detail-oriented with a good business acumen and strong negotiation skills; and be an innovative problem solver who is passionate about improving the quality of life for residents of Fort Worth.
SALARY AND BENEFITS
The City of Fort Worth is offering a salary range of up to $170,000 for this position, commensurate with experience and qualifications. In addition, the City provides a benefits plan that includes medical, dental, vision, life, and long-term disability insurance, a pension plan (Fort Worth Employees’ Retirement Fund), and a 457 deferred compensation plan. Partnering with Southwestern Health Resources, the City provides access to three employee health centers exclusive to Fort Worth employees, retirees, and their enrolled dependents.
APPLICATION AND SELECTION PROCESS
To be considered for this position, interested candidates must submit a cover letter and résumé online. Candidates are encouraged to apply immediately , as this recruitment will close once a sufficiently strong pool of strong candidates has been established. Apply at:
www.mosaicpublic.com/careers
Confidential inquiries are welcomed to:
Greg Nelson | greg@mosaicpublic.com | (916) 550-4100
Bryan Noblett |bryan@mosaicpublic.com | (916) 550-4100
The City of Fort Worth is an Equal Opportunity Employer.
This recruitment incorporates existing rules and regulations that govern public sector recruitments in the State of Texas. In accordance with public disclosure/open record laws, information submitted for consideration may be made available to the public upon request by interested parties.
Aug 14, 2024
Full Time
THE OPPORTUNITY
The City of Fort Worth, Texas offers a very rewarding opportunity to engineering leaders as it has reorganized its Development Services Department to centralize and streamline its processes. With many exciting development projects on the horizon, this is a very exciting time to advance your career as an Assistant Director of Development Services in Fort Worth!
ABOUT FORT WORTH
A city of Cowboys and Culture, Fort Worth is known for its Texas hospitality. Exuding both charm and expansiveness, Fort Worth is the 12 th largest and one of the fastest-growing big cities in the United States, distinguished as one of the fastest-growing urban centers in the nation. With great neighborhoods, scenic terrain, and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, but it’s also even more rewarding to call it home. Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city while keeping the small-town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community, and, yes, cowboys.
CITY GOVERNMENT
The City of Fort Worth operates under a council-manager form of government. The City Council comprises the mayor, elected at-large, and ten City Council members who represent single-member districts, all serving two-year terms. The City Council adopts municipal ordinances and resolutions, makes proclamations, sets the tax rate, and approves the budget. Positions appointed by the Council include the City Manager, City Secretary, City Attorney, City Auditor, municipal court judges, and City board and commission members. The City of Fort Worth has 8,165 authorized positions to implement the policies set forth by the Mayor and City Council, as well as managing an annual operating budget of approximately $2.6 billion in Fiscal Year 2024.
THE DEPARTMENT
The Development Services Department’s mission is to work together to build thriving neighborhoods and an equitable community by helping people make sound decisions to create safe, orderly, and sustainable development. Our vision is to collaborate with development and community stakeholders to guide growth through innovative, inclusive, and accountable relationships and provide an exemplary customer experience. The Department currently has six divisions: Business and Customer Care, Development Coordination, Permitting and Inspections, Zoning and Design Review, Infrastructure Development, and a new, sixth division will be created to include 11 engineering positions from the Infrastructure Development Division. The specific areas of responsibility will be selected, depending upon the background of the selected candidate.
THE POSITION
Along with another Assistant Director, this Assistant Director of Development Services will lead the department’s engineering activities and assist the Director of Development Services in the development and implementation of policies, programs, practices, and procedures required to lead and manage the infrastructure design and construction management functions of the department. This role is responsible for the development, administration, interpretation, application, and enforcement of public infrastructure design and construction specifications and codes adopted by the City Council.
The most successful candidate will have a demonstrated record of leadership and operational experience; in-depth knowledge of engineering and development principles; a strong customer-centric approach with the ability to negotiate, balance, and sustain strong stakeholder relationships; be detail-oriented with a good business acumen and strong negotiation skills; and be an innovative problem solver who is passionate about improving the quality of life for residents of Fort Worth.
SALARY AND BENEFITS
The City of Fort Worth is offering a salary range of up to $170,000 for this position, commensurate with experience and qualifications. In addition, the City provides a benefits plan that includes medical, dental, vision, life, and long-term disability insurance, a pension plan (Fort Worth Employees’ Retirement Fund), and a 457 deferred compensation plan. Partnering with Southwestern Health Resources, the City provides access to three employee health centers exclusive to Fort Worth employees, retirees, and their enrolled dependents.
APPLICATION AND SELECTION PROCESS
To be considered for this position, interested candidates must submit a cover letter and résumé online. Candidates are encouraged to apply immediately , as this recruitment will close once a sufficiently strong pool of strong candidates has been established. Apply at:
www.mosaicpublic.com/careers
Confidential inquiries are welcomed to:
Greg Nelson | greg@mosaicpublic.com | (916) 550-4100
Bryan Noblett |bryan@mosaicpublic.com | (916) 550-4100
The City of Fort Worth is an Equal Opportunity Employer.
This recruitment incorporates existing rules and regulations that govern public sector recruitments in the State of Texas. In accordance with public disclosure/open record laws, information submitted for consideration may be made available to the public upon request by interested parties.
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job APPLY BY AUGUST 26, 2024, FOR PRIORITY CONSIDERATION Recruitment will remain open until filled. ( https://www.sbcounty.gov/uploads/HR/Documents/Director-of-Preschool-Services-Department.pdf ) San Bernardino County prides itself on being a high-performing, forward-thinking and fast-paced organization where innovation and service are central to our culture and operations. We are in search of a visionary leader to join our Department of Preschool Services as the next Director of Preschool Services overseeing the Department in all planning and execution of the organization’s mission and goals, from both the strategic and operational levels. Outstanding Compensation and Benefits: San Bernardino County offers a generous compensation package that includes a competitive salary within the designated 87B salary range and our excellent Exempt B Benefits package. The County also offers an alternative Modified Benefit Option (MBO) that provides a wage differential of 4% above the base salary rate with a complementing modified leaves package and benefits. Annual b ase salary up to $218,004. Click HERE to view our brochure, including additional information regarding the position, qualifications and a detailed list of benefits . You may also copy and paste this link to your browser: https://www.sbcounty.gov/uploads/HR/Documents/Director-of-Preschool-Services-Department.pdf To learn more, please click the link below County Website Preschool Services Department County Vision Minimum Requirements Desired Qualifications Education : Bachelor’s degree in business or public administration, management, behavioral/social science, or closely related field. Experience: Five (5)+ years of progressively responsible experience as a manager or administrator in a Head Start, or other related educational setting, or a County, State, or Federal social services agency which includes responsibility for interpreting/enforcing relevant laws, rules and regulations; responsibility for program planning and development, personnel administration, operations, and budget/fiscal administration. Qualifying experience must also include full-scope responsibility for managing multiple subordinate managers and/or supervisors. Responsibilities include but are not limited to the following: Responsible for planning, organizing and directing a Countywide Head Start Program. Develop policies, procedures and plans to ensure that the educational, health and social needs of participants and their families are met. Collaborate with school districts, private sector early childhood educators, and non-profit/community-based organizations to deliver services to low-income children and families. Analyze and/or directs studies and legislative research to determine service or program needs; determine immediate and long-range impact and cost; ensures coordination and oversight with advisory groups, delegate agencies, governmental agencies and community organizations. Direct the planning, justification and administration of the department budget; establish and administer fiscal compliance and reporting to assure funds are distributed in conformance with the conditions of program plans or special grants; ensure compliance with regulations of the Department of Health and Human Services as mandated by the Head Start Act. Provide support services to the Policy Council and its various committees to assist the Council in meeting its obligation in participating in the establishment of policies and procedures, setting long and short-term goals for the Program, and assessing program effectiveness. The Director of the Preschool Services Department is an unclassified position and serves at the pleasure of the appointing authority. The Ideal Candidate will have extensive experience with an organization that is primarily concerned with the social services programs that include the well-being of low-income families or comparable private sector entity. In addition, the ideal candidate will have excellent communication and interpersonal skills to work in partnership with County, State, Federal, and community agencies and build positive and constructive relationships to benefit the community; lead with integrity and inspire staff to provide services in an effective, efficient, and respectful manner; promote diversity and inclusion; and have experience working with diverse populations. Candidates possessing an equivalent combination of relevant education and experience will be considered. Selection Process TO BE CONSIDERED Interested candidates must submit: Compelling cover letter; Comprehensive resume; Three (3) professional references. An electronic version of all submittals are required to be sent to: ExecRecruit@hr.sbcounty.gov or candidates may complete the online application and upload the required documents. This is a confidential process and will be handled accordingly throughout all stages of the recruitment process. References will not be contacted until mutual interest has been established and a reference release form is completed. Questions should be addressed to: Aisha Weaver (aweaver@hr.sbcounty.gov) OR Rachel Guerra (rachel.guerra@hr.sbcounty.gov) APPLICATIONS/RESUMES WILL BE ACCEPTED UNTIL POSITION IS FILLED. Interested candidates are encouraged to apply asap and no later than August 26, 2024, for priority review . Exempt Unit-Group B The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Aug 10, 2024
Full Time
The Job APPLY BY AUGUST 26, 2024, FOR PRIORITY CONSIDERATION Recruitment will remain open until filled. ( https://www.sbcounty.gov/uploads/HR/Documents/Director-of-Preschool-Services-Department.pdf ) San Bernardino County prides itself on being a high-performing, forward-thinking and fast-paced organization where innovation and service are central to our culture and operations. We are in search of a visionary leader to join our Department of Preschool Services as the next Director of Preschool Services overseeing the Department in all planning and execution of the organization’s mission and goals, from both the strategic and operational levels. Outstanding Compensation and Benefits: San Bernardino County offers a generous compensation package that includes a competitive salary within the designated 87B salary range and our excellent Exempt B Benefits package. The County also offers an alternative Modified Benefit Option (MBO) that provides a wage differential of 4% above the base salary rate with a complementing modified leaves package and benefits. Annual b ase salary up to $218,004. Click HERE to view our brochure, including additional information regarding the position, qualifications and a detailed list of benefits . You may also copy and paste this link to your browser: https://www.sbcounty.gov/uploads/HR/Documents/Director-of-Preschool-Services-Department.pdf To learn more, please click the link below County Website Preschool Services Department County Vision Minimum Requirements Desired Qualifications Education : Bachelor’s degree in business or public administration, management, behavioral/social science, or closely related field. Experience: Five (5)+ years of progressively responsible experience as a manager or administrator in a Head Start, or other related educational setting, or a County, State, or Federal social services agency which includes responsibility for interpreting/enforcing relevant laws, rules and regulations; responsibility for program planning and development, personnel administration, operations, and budget/fiscal administration. Qualifying experience must also include full-scope responsibility for managing multiple subordinate managers and/or supervisors. Responsibilities include but are not limited to the following: Responsible for planning, organizing and directing a Countywide Head Start Program. Develop policies, procedures and plans to ensure that the educational, health and social needs of participants and their families are met. Collaborate with school districts, private sector early childhood educators, and non-profit/community-based organizations to deliver services to low-income children and families. Analyze and/or directs studies and legislative research to determine service or program needs; determine immediate and long-range impact and cost; ensures coordination and oversight with advisory groups, delegate agencies, governmental agencies and community organizations. Direct the planning, justification and administration of the department budget; establish and administer fiscal compliance and reporting to assure funds are distributed in conformance with the conditions of program plans or special grants; ensure compliance with regulations of the Department of Health and Human Services as mandated by the Head Start Act. Provide support services to the Policy Council and its various committees to assist the Council in meeting its obligation in participating in the establishment of policies and procedures, setting long and short-term goals for the Program, and assessing program effectiveness. The Director of the Preschool Services Department is an unclassified position and serves at the pleasure of the appointing authority. The Ideal Candidate will have extensive experience with an organization that is primarily concerned with the social services programs that include the well-being of low-income families or comparable private sector entity. In addition, the ideal candidate will have excellent communication and interpersonal skills to work in partnership with County, State, Federal, and community agencies and build positive and constructive relationships to benefit the community; lead with integrity and inspire staff to provide services in an effective, efficient, and respectful manner; promote diversity and inclusion; and have experience working with diverse populations. Candidates possessing an equivalent combination of relevant education and experience will be considered. Selection Process TO BE CONSIDERED Interested candidates must submit: Compelling cover letter; Comprehensive resume; Three (3) professional references. An electronic version of all submittals are required to be sent to: ExecRecruit@hr.sbcounty.gov or candidates may complete the online application and upload the required documents. This is a confidential process and will be handled accordingly throughout all stages of the recruitment process. References will not be contacted until mutual interest has been established and a reference release form is completed. Questions should be addressed to: Aisha Weaver (aweaver@hr.sbcounty.gov) OR Rachel Guerra (rachel.guerra@hr.sbcounty.gov) APPLICATIONS/RESUMES WILL BE ACCEPTED UNTIL POSITION IS FILLED. Interested candidates are encouraged to apply asap and no later than August 26, 2024, for priority review . Exempt Unit-Group B The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting open until filled Salary commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. General Description and Classification Standards Manages the overall administration and management of the Engineering Support Services Division of the DWM Office of Engineering Services. This Division provides the following support services to DWM and other City Departments:, surveying, document management and archiving, land acquisition, permitting, planning, plan review of water and sewer projects and sewer capacity assessment. Areas of responsibility include the direction of around 45 staff including group supervisors and a broad range of engineering, inspectors and other support staff. The Watershed Director will provide engineering support including design input and review and provide personnel and fiscal management. This position requires a high level of strategic and operations management, reporting to a DWM Deputy Commissioner. This is NOT a routine promotional level and the specific justification for classification at this level must be documented. Supervision Received May work independently or part of a team of Managers that meet to discuss issues related to budgets, staff, policy, and operations. Direction received is very general and focuses on strategic objectives and is typically collaborative in nature. The Watershed Director I will report to the Deputy Commissioner of Engineering Support Services. This position would be considered "upper middle" management. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Oversees and manages the Engineering Support Services Division of the DWM Office of Engineering Services, currently with around 45 staff. This includes direction and management of the following groups: Survey, , Document Management, Real Estate and Permitting, Backflow Prevention, Water Availability, Sewer Availability, , Capacity Certification and other groups, which may be added. Provides positive leadership, working harmoniously with staff within the Office of Engineering Services and other DWM Offices, and ensuring that the day-to-day activities are performed efficiently. Provides engineering design support to the Capital Project Division of the Office of Engineering Services. This involves the assignment of Design Managers, who are responsible for design input, review and quality control of designs prepared by DWM’s various A/E Joint Ventures. Oversee the updating and maintenance of a set of current DWM guidelines, specifications and standard details for the design and construction of water distribution, sanitary sewer and stormwater systems. Work with other DWM staff to facilitate access to the various guidelines, specifications and standard details by DWM staff and City developers and design professionals. Assists with budget development and tracking of operational expenses, staff utilization and planning, staff recruitment and oversight of workforce development. Collaborates with the Deputy Commissioner and other Division Directors in the day-to-day management of the Office of Engineering Services. Assists with the development of an annual budget submission for the Office of Engineering Services. Support engineering staff by meeting with developers to assist with plan review and approval of water and sewer projects for site development and capital projects. Provides leadership and direction to group managers and oversees project goals. Decision Making This position is generally required to provide input regarding decisions that impacts the Engineering Support Services Division. Such issues may be related to policy/procedure, strategy, budget, and/or technical. Provides input on organization strategy and policy within required legislative or executive limitations. Leadership Provided Provides guidance to a varied group of Managers and Supervisors or may directly supervise a staff of professionals and team leaders engaged in an organization-wide or policy-advisory activity. Guidance should typically be general in nature and focus on objectives, end results, and policies. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Experience with the design, procurement and construction of engineering projects, especially water and sewer projects. Experience with hydraulics; geotechnical testing and terminology; knowledge of contract law. Very strong administrative and managerial skills; inter-personal and team working skills; skilled in communicating verbally and written; strong computer and software (Microsoft) skills. Ability to develop relationships and partnerships; ability to write clear and concise technical documents; ability to read, understand, and prepare legal documents; ability to operate city vehicles: sedan, 14-passenger van, and pickup truck; ability to effectively negotiate resolutions of conflicts among citizens, neighbors, elected official, and staff, as well as efficiently manage a government office open to the public; ability to interact effectively with various personality styles and with upper departmental management or elected officials; ability to read and interpret construction drawings; ability to interpret laws, regulations and guidelines; ability to utilize Microsoft software and project management programs. Minimum Qualifications - Education and Experience Bachelor’s Degree in Civil Engineering, Mechanical Engineering, Environmental Engineering, Science or Construction Management. 5-10 years of work experience in engineering consulting, contracting or municipal government sector. At least 3 years of experience as a manager, supervisor, team leader, etc. Preferred Education & Experience Master’s Degree in Civil Engineering, Mechanical Engineering, Environmental Engineering or Construction Management. 10-20 years of work experience in engineering consulting, contracting or municipal government sector with 5-10 years of experience as a manager, supervisor, team leader, etc. Licensures and Certifications P.E. License preferred. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. City of Atlanta is an equal opportunity employer.
Jul 14, 2024
Full Time
Posting open until filled Salary commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. General Description and Classification Standards Manages the overall administration and management of the Engineering Support Services Division of the DWM Office of Engineering Services. This Division provides the following support services to DWM and other City Departments:, surveying, document management and archiving, land acquisition, permitting, planning, plan review of water and sewer projects and sewer capacity assessment. Areas of responsibility include the direction of around 45 staff including group supervisors and a broad range of engineering, inspectors and other support staff. The Watershed Director will provide engineering support including design input and review and provide personnel and fiscal management. This position requires a high level of strategic and operations management, reporting to a DWM Deputy Commissioner. This is NOT a routine promotional level and the specific justification for classification at this level must be documented. Supervision Received May work independently or part of a team of Managers that meet to discuss issues related to budgets, staff, policy, and operations. Direction received is very general and focuses on strategic objectives and is typically collaborative in nature. The Watershed Director I will report to the Deputy Commissioner of Engineering Support Services. This position would be considered "upper middle" management. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Oversees and manages the Engineering Support Services Division of the DWM Office of Engineering Services, currently with around 45 staff. This includes direction and management of the following groups: Survey, , Document Management, Real Estate and Permitting, Backflow Prevention, Water Availability, Sewer Availability, , Capacity Certification and other groups, which may be added. Provides positive leadership, working harmoniously with staff within the Office of Engineering Services and other DWM Offices, and ensuring that the day-to-day activities are performed efficiently. Provides engineering design support to the Capital Project Division of the Office of Engineering Services. This involves the assignment of Design Managers, who are responsible for design input, review and quality control of designs prepared by DWM’s various A/E Joint Ventures. Oversee the updating and maintenance of a set of current DWM guidelines, specifications and standard details for the design and construction of water distribution, sanitary sewer and stormwater systems. Work with other DWM staff to facilitate access to the various guidelines, specifications and standard details by DWM staff and City developers and design professionals. Assists with budget development and tracking of operational expenses, staff utilization and planning, staff recruitment and oversight of workforce development. Collaborates with the Deputy Commissioner and other Division Directors in the day-to-day management of the Office of Engineering Services. Assists with the development of an annual budget submission for the Office of Engineering Services. Support engineering staff by meeting with developers to assist with plan review and approval of water and sewer projects for site development and capital projects. Provides leadership and direction to group managers and oversees project goals. Decision Making This position is generally required to provide input regarding decisions that impacts the Engineering Support Services Division. Such issues may be related to policy/procedure, strategy, budget, and/or technical. Provides input on organization strategy and policy within required legislative or executive limitations. Leadership Provided Provides guidance to a varied group of Managers and Supervisors or may directly supervise a staff of professionals and team leaders engaged in an organization-wide or policy-advisory activity. Guidance should typically be general in nature and focus on objectives, end results, and policies. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Experience with the design, procurement and construction of engineering projects, especially water and sewer projects. Experience with hydraulics; geotechnical testing and terminology; knowledge of contract law. Very strong administrative and managerial skills; inter-personal and team working skills; skilled in communicating verbally and written; strong computer and software (Microsoft) skills. Ability to develop relationships and partnerships; ability to write clear and concise technical documents; ability to read, understand, and prepare legal documents; ability to operate city vehicles: sedan, 14-passenger van, and pickup truck; ability to effectively negotiate resolutions of conflicts among citizens, neighbors, elected official, and staff, as well as efficiently manage a government office open to the public; ability to interact effectively with various personality styles and with upper departmental management or elected officials; ability to read and interpret construction drawings; ability to interpret laws, regulations and guidelines; ability to utilize Microsoft software and project management programs. Minimum Qualifications - Education and Experience Bachelor’s Degree in Civil Engineering, Mechanical Engineering, Environmental Engineering, Science or Construction Management. 5-10 years of work experience in engineering consulting, contracting or municipal government sector. At least 3 years of experience as a manager, supervisor, team leader, etc. Preferred Education & Experience Master’s Degree in Civil Engineering, Mechanical Engineering, Environmental Engineering or Construction Management. 10-20 years of work experience in engineering consulting, contracting or municipal government sector with 5-10 years of experience as a manager, supervisor, team leader, etc. Licensures and Certifications P.E. License preferred. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. City of Atlanta is an equal opportunity employer.
Modesto Irrigation District
Modesto, California, United States
Description Make an impact in water resource management! The Modesto Irrigation District (MID) is seeking an Assistant General Manager, Water Operations to oversee civil engineering, water use, irrigation services, domestic water operations and planning, and conservation efforts. They will drive the efficient and professional operation of the Division and will have oversight of four direct reports, 90 staff, and budgets of approximately $31 million for operations plus $8 million for capital improvements. This position requires an individual who possesses a deep understanding of water management complexities, with the communication skills, emotional intelligence, and political acumen necessary for navigating public and board meetings effectively. The ideal candidate for this role will have experience managing and administering complex budgets, inspiring staff and encouraging positive team culture, and building collaborative relationships with stakeholders. The Assistant General Manager will lead a team of dedicated professionals and collaborate with elected officials, executive leadership, and the agricultural community, to ensure the seamless delivery of water services to our community. Join a leading organization dedicated to ensuring the efficient and sustainable use of water resources in Modesto and surrounding areas - apply today! View the full recruitment brochure here . Supervision Received and Exercised: Receives policy direction from the General Manager. Exercises direct supervision over assigned management, supervisory, professional, technical and administrative support personnel. Additional Information: This is an exempt position and is represented by the Modesto Irrigation District Employees Association (MIDEA). This position is designated as “at will” and serves at the pleasure of the District in accordance with Board Resolution 93-155. The total compensation and relocation package is competitive and will be dependent upon qualifications and experience. In addition to salary, MID offers an excellent benefits package that includes affordable health plan options and participation in the MID Retirement System. Further, there are scheduled cost of living increases in future years (3% in 2025, 5% in 2026, and 5% in 2027). Examples of Duties THE JOB / THE IDEAL CANDIDATE The Assistant General Manager of Water Operations will be a capable and confident administrator for the Water Operations Division’s 90 staff, and budgets of approximately $31 million for operations plus $8 million for capital improvements. This role is ideal for a proven water leader who demonstrates passion for water management, thrives on complex challenges, and has an aptitude for leadership. Proficiency in civil engineering and water resources management will allow them to navigate regulatory frameworks and ensure compliance with local, state, and federal regulations. They will collaborate with the General Manager in strategic planning, policy development, fiscal management, and staff motivation and development, all in the pursuit of ensuring the reliable delivery of water to our customers. The ideal candidate embodies a unique blend of technical expertise and vision. Moreover, they demonstrate a keen ability to analyze data, identify trends, and make data-driven decisions to optimize the efficiency and effectiveness of operations. They will also build positive relationships with diverse stakeholders, from government officials to industry partners. Their effective communication skills will enable them to articulate complex ideas clearly and influentially, whether in board meetings, negotiations, or public forums. The MID is seeking an engaging, professional, and detailed administrator for their next Assistant General Manager! Typical Qualifications MINIMUM QUALIFICATIONS Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil or agricultural engineering, biology, or a related field. Experience: Ten years of increasingly responsible experience in water operations including domestic water system operation and maintenance and irrigation water delivery systems, including three years of administrative and management responsibility. Possession of a valid California Class C Driver License required at the time of appointment. Desirable: Registration as a Professional Civil Engineer in the State of California. Supplemental Information HOW TO APPLY: This position will remain open until filled. Qualified candidates will be contacted as they are identified. First round interviews will take place in late May. Second round interviews, if needed, will take place in June. For consideration, apply ASAP here . QUESTIONS? Please contact your recruiter, Josette Reina-Luken: • Email: josette@wbcpinc.com • Phone:541.664.0376 INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE For a complete list of MID Benefits, please refer to the following: Employee Benefits – Modesto Irrigation District (mid.org) Closing Date/Time: Continuous
Jul 20, 2024
Full Time
Description Make an impact in water resource management! The Modesto Irrigation District (MID) is seeking an Assistant General Manager, Water Operations to oversee civil engineering, water use, irrigation services, domestic water operations and planning, and conservation efforts. They will drive the efficient and professional operation of the Division and will have oversight of four direct reports, 90 staff, and budgets of approximately $31 million for operations plus $8 million for capital improvements. This position requires an individual who possesses a deep understanding of water management complexities, with the communication skills, emotional intelligence, and political acumen necessary for navigating public and board meetings effectively. The ideal candidate for this role will have experience managing and administering complex budgets, inspiring staff and encouraging positive team culture, and building collaborative relationships with stakeholders. The Assistant General Manager will lead a team of dedicated professionals and collaborate with elected officials, executive leadership, and the agricultural community, to ensure the seamless delivery of water services to our community. Join a leading organization dedicated to ensuring the efficient and sustainable use of water resources in Modesto and surrounding areas - apply today! View the full recruitment brochure here . Supervision Received and Exercised: Receives policy direction from the General Manager. Exercises direct supervision over assigned management, supervisory, professional, technical and administrative support personnel. Additional Information: This is an exempt position and is represented by the Modesto Irrigation District Employees Association (MIDEA). This position is designated as “at will” and serves at the pleasure of the District in accordance with Board Resolution 93-155. The total compensation and relocation package is competitive and will be dependent upon qualifications and experience. In addition to salary, MID offers an excellent benefits package that includes affordable health plan options and participation in the MID Retirement System. Further, there are scheduled cost of living increases in future years (3% in 2025, 5% in 2026, and 5% in 2027). Examples of Duties THE JOB / THE IDEAL CANDIDATE The Assistant General Manager of Water Operations will be a capable and confident administrator for the Water Operations Division’s 90 staff, and budgets of approximately $31 million for operations plus $8 million for capital improvements. This role is ideal for a proven water leader who demonstrates passion for water management, thrives on complex challenges, and has an aptitude for leadership. Proficiency in civil engineering and water resources management will allow them to navigate regulatory frameworks and ensure compliance with local, state, and federal regulations. They will collaborate with the General Manager in strategic planning, policy development, fiscal management, and staff motivation and development, all in the pursuit of ensuring the reliable delivery of water to our customers. The ideal candidate embodies a unique blend of technical expertise and vision. Moreover, they demonstrate a keen ability to analyze data, identify trends, and make data-driven decisions to optimize the efficiency and effectiveness of operations. They will also build positive relationships with diverse stakeholders, from government officials to industry partners. Their effective communication skills will enable them to articulate complex ideas clearly and influentially, whether in board meetings, negotiations, or public forums. The MID is seeking an engaging, professional, and detailed administrator for their next Assistant General Manager! Typical Qualifications MINIMUM QUALIFICATIONS Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in civil or agricultural engineering, biology, or a related field. Experience: Ten years of increasingly responsible experience in water operations including domestic water system operation and maintenance and irrigation water delivery systems, including three years of administrative and management responsibility. Possession of a valid California Class C Driver License required at the time of appointment. Desirable: Registration as a Professional Civil Engineer in the State of California. Supplemental Information HOW TO APPLY: This position will remain open until filled. Qualified candidates will be contacted as they are identified. First round interviews will take place in late May. Second round interviews, if needed, will take place in June. For consideration, apply ASAP here . QUESTIONS? Please contact your recruiter, Josette Reina-Luken: • Email: josette@wbcpinc.com • Phone:541.664.0376 INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE For a complete list of MID Benefits, please refer to the following: Employee Benefits – Modesto Irrigation District (mid.org) Closing Date/Time: Continuous
Range: SM-9
FLSA: Exempt
Date: July 23, 2019
DIRECTOR OF FINANCIAL SERVICES
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Plan, direct, manage and oversee the activities and operations of the Finance Department including accounting, revenue administration, treasury management, financial planning and budgeting; and to provide highly responsible and complex administrative support to the City Manager.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the Assistant City Manager.
Exercises direct supervision over professional, technical and clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions :
Assume full management responsibility for all Finance Department services and activities including the maintenance of central accounting systems, pre-audit, posting of expenditures, accounting controls, fiscal and capital budget; recommend and administer policies and procedures.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes.
Represent the Finance Department to other City departments, elected officials and outside agencies; explain, justify and defend Finance Department programs, policies, and activities; negotiate and resolve sensitive, significant and controversial issues.
Plan, direct and coordinate the Finance Department's work plan; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.
Manage and participate in the development and administration of the Finance Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.
Select, train, motivate and evaluate Finance Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Assist in coordinating annual budget process; prepare and distribute budget work papers to City staff; compile budget requests and verify accuracy and completeness of information.
Coordinate Finance Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence; provide financial support and assistance to City departments.
Provide responsible staff assistance to the City Manager; prepare and present staff reports and other related correspondence.
Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to payroll, accounts payable, accounts receivable, and general ledger programs, policies, and procedures as appropriate.
Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of finance, accounting, and auditing.
Review, evaluate and recommend improvements to the City's administrative and financial internal control systems and procedures; ensure audit compliance.
Prepare a variety of financial reports and statements on City financial affairs to administrative officials, City Council and the general public; prepare revenue, expenditure, debt, cost and other statements; prepare various financial reports and analyses requested by the City Manager and City Council.
Act as treasurer for the City; facilitate the receipt, deposit and investment of all City monies, together with record thereof under the direction of the City Manager.
Maintain all special assessment records.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Act as the City’s CFO for the purposes of certifying the accuracy of the annual expenditure limitation report and submitting the report to the Auditor General’s office.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services and activities of a comprehensive finance program.
Principles and methods of finance administration, particularly in the areas of accounting, budgeting, and auditing.
Principles and practices of labor relations and personnel administration.
Approved principles and standard practices of centralized, budgetary and accrual accounting, and treasury management.
Office practices, procedures, methods, and equipment.
Pertinent federal, state, and local laws, codes and regulations including laws regulating the financial administration of City government.
Program analyses and revenue forecasting.
Organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
Complex principles and practices of program development and administration.
Advanced principles and practices of municipal budget preparation and administration.
Advanced governmental accounting principles and practices.
Sound principles and practices of financial auditing.
Financial research and report preparation methods and techniques.
Principles of supervision, training and performance evaluation.
Government Accounting Standard Boards Statements.
Ability to :
Work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Ability to work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Plan, organize, direct and coordinate the work of professional and technical personnel; delegate authority and responsibility.
Select, supervise, train and evaluate staff.
Provide administrative and professional leadership and direction for the Finance Department.
Identify and respond to community and City Council issues, concerns and needs.
Develop, implement and administer goals, objectives, and procedures for providing effective and efficient finance services.
Prepare and administer large and complex budgets.
Allocate limited resources in a cost effective manner.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures and techniques.
Prepare clear, concise and accurate financial and administrative reports either orally or in writing.
Develop and install sound accounting and related financial systems and procedures.
Prepare and review complex financial statements, reports and analyses.
Interpret and apply federal, state and local policies, procedures, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work including City and other government officials, community groups, the general public, and media representatives.
Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Maintain physical condition appropriate to completion of assigned duties and responsibilities.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience :
Four years of increasingly responsible experience in public accounting and financial work including at least three years of ministrative and supervisory responsibility.
Training :
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration or related field.
WORKING CONDITIONS
Environmental Conditions :
Office environment utilizing computers.
Physical Conditions :
Essential and other important responsibilities and duties may require maintaining physical condition necessary for sitting for prolonged periods of time and working closely with others; general manual dexterity.
Jul 14, 2024
Full Time
Range: SM-9
FLSA: Exempt
Date: July 23, 2019
DIRECTOR OF FINANCIAL SERVICES
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Plan, direct, manage and oversee the activities and operations of the Finance Department including accounting, revenue administration, treasury management, financial planning and budgeting; and to provide highly responsible and complex administrative support to the City Manager.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the Assistant City Manager.
Exercises direct supervision over professional, technical and clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions :
Assume full management responsibility for all Finance Department services and activities including the maintenance of central accounting systems, pre-audit, posting of expenditures, accounting controls, fiscal and capital budget; recommend and administer policies and procedures.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes.
Represent the Finance Department to other City departments, elected officials and outside agencies; explain, justify and defend Finance Department programs, policies, and activities; negotiate and resolve sensitive, significant and controversial issues.
Plan, direct and coordinate the Finance Department's work plan; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.
Manage and participate in the development and administration of the Finance Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.
Select, train, motivate and evaluate Finance Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Assist in coordinating annual budget process; prepare and distribute budget work papers to City staff; compile budget requests and verify accuracy and completeness of information.
Coordinate Finance Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence; provide financial support and assistance to City departments.
Provide responsible staff assistance to the City Manager; prepare and present staff reports and other related correspondence.
Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to payroll, accounts payable, accounts receivable, and general ledger programs, policies, and procedures as appropriate.
Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of finance, accounting, and auditing.
Review, evaluate and recommend improvements to the City's administrative and financial internal control systems and procedures; ensure audit compliance.
Prepare a variety of financial reports and statements on City financial affairs to administrative officials, City Council and the general public; prepare revenue, expenditure, debt, cost and other statements; prepare various financial reports and analyses requested by the City Manager and City Council.
Act as treasurer for the City; facilitate the receipt, deposit and investment of all City monies, together with record thereof under the direction of the City Manager.
Maintain all special assessment records.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Act as the City’s CFO for the purposes of certifying the accuracy of the annual expenditure limitation report and submitting the report to the Auditor General’s office.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services and activities of a comprehensive finance program.
Principles and methods of finance administration, particularly in the areas of accounting, budgeting, and auditing.
Principles and practices of labor relations and personnel administration.
Approved principles and standard practices of centralized, budgetary and accrual accounting, and treasury management.
Office practices, procedures, methods, and equipment.
Pertinent federal, state, and local laws, codes and regulations including laws regulating the financial administration of City government.
Program analyses and revenue forecasting.
Organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
Complex principles and practices of program development and administration.
Advanced principles and practices of municipal budget preparation and administration.
Advanced governmental accounting principles and practices.
Sound principles and practices of financial auditing.
Financial research and report preparation methods and techniques.
Principles of supervision, training and performance evaluation.
Government Accounting Standard Boards Statements.
Ability to :
Work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Ability to work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Plan, organize, direct and coordinate the work of professional and technical personnel; delegate authority and responsibility.
Select, supervise, train and evaluate staff.
Provide administrative and professional leadership and direction for the Finance Department.
Identify and respond to community and City Council issues, concerns and needs.
Develop, implement and administer goals, objectives, and procedures for providing effective and efficient finance services.
Prepare and administer large and complex budgets.
Allocate limited resources in a cost effective manner.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures and techniques.
Prepare clear, concise and accurate financial and administrative reports either orally or in writing.
Develop and install sound accounting and related financial systems and procedures.
Prepare and review complex financial statements, reports and analyses.
Interpret and apply federal, state and local policies, procedures, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work including City and other government officials, community groups, the general public, and media representatives.
Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Maintain physical condition appropriate to completion of assigned duties and responsibilities.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience :
Four years of increasingly responsible experience in public accounting and financial work including at least three years of ministrative and supervisory responsibility.
Training :
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration or related field.
WORKING CONDITIONS
Environmental Conditions :
Office environment utilizing computers.
Physical Conditions :
Essential and other important responsibilities and duties may require maintaining physical condition necessary for sitting for prolonged periods of time and working closely with others; general manual dexterity.
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Application Process This position is open until filled. For full consideration, ple ase submit application, along with cover letter and resume. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to the Director, Upward Bound Mendocino County Programs and Curriculum Specialist, the Manager of Outreach and Academic Services, Upper Lake provides management and guidance for the Upward Bound, Upper Lake program, and supervises staff and student personnel. The incumbent is responsible for planning, organizing, developing, implementing all student-centered program operations, with a primary focus of curriculum, and management. The incumbent is responsible for the hiring, supervision and guidance of all assigned personnel as well as assisting with budget management and audit compliance. The incumbent is also responsible for ensuring compliance with all SSU, CSU and sponsoring agency policies and procedures. Duties will primarily take place in an office setting at off-site target school locations in Upper Lake and within Lake County program sites. Key Qualifications This position requires a minimum of three years' experience in personnel supervision and evaluation, program development and evaluation, and fiscal management along with three years of progressively responsible and applicable management and/or supervisory experience. Bachelor's Degree in in a related field, or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. A valid CA teaching or pupil personnel services credential highly preferred. Master's Degree in Education or related field preferred. The incumbent must have demonstrated experience working with high school aged students; aptitude in management, supervision, strategic planning, project management and program implementation; ability to adapt to change in the work environment, effectively handle multiple tasks and competing demands, demonstrated ability to communicate clearly in both oral and written form; ability to design and implement formative and summative evaluation strategies, and demonstrate high level of proficiency with computer applications including Google Suite and Microsoft Office (Excel spreadsheets and MS Word). Knowledge of Google Suite, Aeries, student information system and PeopleSoft preferred. Additionally, the incumbent must possess a working knowledge of the practices and activities of TRIO and Pre-collegiate programs, experience advising, teaching and tutoring; have knowledge of learning strategies, academic skill development, and appropriate grade level assessments; have demonstrated sensitivity and understanding to the needs and characteristics of low income and potential first-generation college students; facilitate academic and motivational development for low-income and first-generation college students; have knowledge of the college preparation and placement processes; and ability to be initiative and resourceful. The incumbent must demonstrate integrity and sound judgment in performing duties; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem solving skills as necessary. Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. Salary and Benefits Starting salary placement depends o n qualifications and experience and is anticipated to be in the range of $4,500 to $4,800 a month. This is a full-time, fixed-term, exempt position. Renewal of this position is contingent upon the individual's performance, successful maintenance of grant funding budget, and administrative considerations. The university reserves the right to conclude this appointment earlier than the scheduled end date. This position is a member of the Management Personnel Plan and serves at the pleasure of the President. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Jul 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Application Process This position is open until filled. For full consideration, ple ase submit application, along with cover letter and resume. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to the Director, Upward Bound Mendocino County Programs and Curriculum Specialist, the Manager of Outreach and Academic Services, Upper Lake provides management and guidance for the Upward Bound, Upper Lake program, and supervises staff and student personnel. The incumbent is responsible for planning, organizing, developing, implementing all student-centered program operations, with a primary focus of curriculum, and management. The incumbent is responsible for the hiring, supervision and guidance of all assigned personnel as well as assisting with budget management and audit compliance. The incumbent is also responsible for ensuring compliance with all SSU, CSU and sponsoring agency policies and procedures. Duties will primarily take place in an office setting at off-site target school locations in Upper Lake and within Lake County program sites. Key Qualifications This position requires a minimum of three years' experience in personnel supervision and evaluation, program development and evaluation, and fiscal management along with three years of progressively responsible and applicable management and/or supervisory experience. Bachelor's Degree in in a related field, or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. A valid CA teaching or pupil personnel services credential highly preferred. Master's Degree in Education or related field preferred. The incumbent must have demonstrated experience working with high school aged students; aptitude in management, supervision, strategic planning, project management and program implementation; ability to adapt to change in the work environment, effectively handle multiple tasks and competing demands, demonstrated ability to communicate clearly in both oral and written form; ability to design and implement formative and summative evaluation strategies, and demonstrate high level of proficiency with computer applications including Google Suite and Microsoft Office (Excel spreadsheets and MS Word). Knowledge of Google Suite, Aeries, student information system and PeopleSoft preferred. Additionally, the incumbent must possess a working knowledge of the practices and activities of TRIO and Pre-collegiate programs, experience advising, teaching and tutoring; have knowledge of learning strategies, academic skill development, and appropriate grade level assessments; have demonstrated sensitivity and understanding to the needs and characteristics of low income and potential first-generation college students; facilitate academic and motivational development for low-income and first-generation college students; have knowledge of the college preparation and placement processes; and ability to be initiative and resourceful. The incumbent must demonstrate integrity and sound judgment in performing duties; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem solving skills as necessary. Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. Salary and Benefits Starting salary placement depends o n qualifications and experience and is anticipated to be in the range of $4,500 to $4,800 a month. This is a full-time, fixed-term, exempt position. Renewal of this position is contingent upon the individual's performance, successful maintenance of grant funding budget, and administrative considerations. The university reserves the right to conclude this appointment earlier than the scheduled end date. This position is a member of the Management Personnel Plan and serves at the pleasure of the President. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Jul 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under general direction, plans, organizes, manages and integrates work of the business office, college budgeting and accounting, facilities maintenance and other administrative and operational support functions at an assigned college to achieve the college's strategic financial plan; manages and reviews short- and long-term fiscal planning for the college's divisions and departments; provides expert professional assistance to the college President and other college and District management in areas of assigned responsibility; manages assigned functional areas to ensure compliance with District policies and procedures and all state and federal regulations and requirements; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Plans, organizes, directs, controls, integrates and evaluates the work of the college department; with managers and staff, develops, implements and monitors work plans to achieve goals and objectives; contributes to development of and monitors performance against the annual department and college budget; manages and directs development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards. Directs and manages the performance of managers and staff; directs and oversees the selection of staff; establishes performance requirements and personal development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development; recommends compensation; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Personnel Commission Rules, Board policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department's and District's mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment. With other members of college and District Senior Management, participates in the development and implementation of strategic plans, goals and objectives; leads and directs department staff in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in department work processes. Through subordinate managers, directs and oversees operations of the college business office, responsible for: disbursing and accounting for financial aid to students; collecting and accounting for student payments ranging from tuition to parking permits; and providing accounting services for student government, clubs and trust accounts. Directs and manages the preparation and administration of general fund and categorical budgets; serves on the college budget committee and advises the college president on the merit of resource requests for budget funding and funding allocations; reviews financial/budget forecasts and reports and monitors college expenditures for compliance, budget availability and reasonableness; approves contracts up to the established college approval limit and purchase requisitions up to $10,000; works with college staff and other colleges and the District in developing proposals regarding financial management process improvements and addressing fiscal issues and challenges including recommending alternative funding sources and cost reduction strategies when necessary. Ensures policy and spending compliance for all college funds and programs in accordance with the California Education Code, Titles V and IX, other federal and state statutes and provisions of the State Budgeting and Accounting Manual. Oversees facilities management for the campus and center(s); works with District and college management to facilitate and coordinate the design, renovation, modifications and construction of facility infrastructure to support current and future needs of the college, in alignment with the Educational Master Plan and the Facilities Master Plan; conducts communication and interactive feedback with various constituencies impacted by facility construction to gain participation and support for the college's initiatives; oversees office/classroom space planning and relocation; approves and manages requests for use/rental of facilities for college events, as well as outside group events; acts as the college safety officer and chairs the campus environmental health/safety/facilities committee. Through subordinate manager, plans and directs the custodial cleaning of campus and center buildings and facilities, including minor maintenance and repair of furniture and fixtures; depending on assigned college, may manage and integrate various auxiliary operations and services, which may include food service, bookstore, printing/duplicating, marketing communications, warehousing and mail services. Works with District Human Resources and Personnel Commission on the full range of personnel management and employee relations programs, processes and issues as they pertain to staff on the assigned campus and centers; coordinates hiring of classified personnel with District Human Resources and Personnel Commission offices. Coordinates with District centralized operations/services for police and public safety, parking services, transportation, health and safety, building and equipment maintenance and grounds maintenance to ensure campus programs and priorities are achieved. Collaborates with District directors, other college vice presidents, managers and specialists on implementation and integration of District policies and procedures into college operations and on the resolution of unusual and complex business problems. Serves as a strategic advisor to a college president and acts for that individual in his/her absence. Participates in participatory governance processes and initiatives. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Stays abreast of new regulations, rends and changes in areas of assigned responsibilities; represents the college in meetings with outside organizations in business and industry to ensure sound working relationships. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Principles, practices and procedures of general and governmental accounting, particularly involving financial statement preparation and methods of financial control, reporting and audit. Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges. Principles and practices of public agency budget development and management and District policies for budgeting. Accounting principles, methods and practices, including methods of cash control, internal control accounting standards and financial reporting. Federal, state and District rules, regulations, policies and procedures governing the award of financial aid at a level of detail necessary to manage and oversee assigned financial aid responsibilities. Use and operation of applicable modules of the District's enterprise accounting and finance and student accounting systems. Federal Privacy Act regulations regarding the release of private employee and student information. District policies, procedures and practices governing purchasing, accounts payable processing, cash handling and receipting and related financial transactions. General principles, practices and District policies and programs for environmental health and safety, risk management and all other centralized functions, operations and services provided by the District. Modern methods of facilities management and utilization; best practices in facilities operations and maintenance. Federal, state and local laws, rules, codes and regulations applicable to the range of functions for which the classification is accountable. District human resources and Personnel Commission policies, rules and processes for recruitment and employment, benefits, employee relations and performance evaluation. Principles and practices of sound business communication. Research methods and analysis techniques. Principles and practices of effective management and supervision. Principles and practices of strategic planning. Basic principles and practices of organizational improvement and culture change. Safety policies and safe work practices applicable to the work being performed. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Skills and Abilities to: Plan, organize, manage, assign, delegate, review and evaluate the work of assigned staff and the college business or administrative services office. Analyze financial and budget data and prepare accounting statements, budgets, reports, summary conclusions and recommendations in accordance with generally accepted accounting principles, District policies and legal requirements. Read, interpret, explain and apply pertinent laws, codes, rules, regulations, policies and accounting principles, including District and Board of Trustees policies. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies. Work collaboratively with college and District directors and managers and the community and provide expert advice and counsel to develop solutions to complex issues. Organize, set priorities and exercise expert, independent judgment within areas of responsibility. Develop and maintain an inclusive work environment that fosters diversity, respect and engagement. Develop and implement appropriate procedures and controls. Prepare clear, concise and comprehensive financial statements, budgets, correspondence, reports, studies and other written materials. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Represent the college effectively in dealings with the District, other colleges, public agencies and outside auditors. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in accounting, finance, business administration or a related field, and at least seven years of progressively responsible finance and accounting experience, including budgeting analysis/control or business management for a large governmental or educational organization, at least two of which were in a supervisory or management capacity; or an equivalent combination of training and experience. Experience in a California community college district is preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate computers and other standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work under changing, intensive deadlines on multiple concurrent tasks; and interact with all levels of District managers and staff and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work in a typical office environment where the noise level is quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process APPLICATION SUBMISSION To move forward in the selection process, you must complete an online application through our web site at http://www.schooljobs.com/careers/scccd . Please attach to your application a copy of your degree(s) or transcripts (must include when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application. ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application. APPLICATION REVIEW AND ASSESSMENTS The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process. The assessment process will include a written prompt assessment (25% weight) and an oral interview + performance assessment (75% weight). Passing score is 75% out of 100% on each assessment section. TESTING TENTATIVELY SCHEDULED AS FOLLOWS: ORAL INTERVIEW ASSESSMENT: OCTOBER 08 & OCTOBER 09, 2024 WRITTEN PROMPT ASSESSMENT: OCTOBER 08 & OCTOBER 09, 2024 The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application. ELIGIBILITY LIST Candidates who attain a passing score on each part of the assessment will be placed in rank order o n a Fresno City College Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies at Fresno City College for at least six (6) months. Candidates who rank in the top three ranks, including ties, will be invited as finalists to participate in an on-campus, open forum, with interviews tentatively scheduled for the week of November 04, 2024. PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT. ACCOMMODATIONS Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. SCCCD is an equal opportunity employer committed to fostering innovation and inclusivity. We respond proactively to the diverse needs of the community and welcome individuals excited to join our District’s purpose to support student success both locally and globally. United, we the faculty, classified professionals and administrators pledge to treat all applicants and employees fairly and equitably. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page . Closing Date/Time: 9/25/2024 11:59 PM Pacific
Aug 28, 2024
Full Time
General Purpose Under general direction, plans, organizes, manages and integrates work of the business office, college budgeting and accounting, facilities maintenance and other administrative and operational support functions at an assigned college to achieve the college's strategic financial plan; manages and reviews short- and long-term fiscal planning for the college's divisions and departments; provides expert professional assistance to the college President and other college and District management in areas of assigned responsibility; manages assigned functional areas to ensure compliance with District policies and procedures and all state and federal regulations and requirements; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Plans, organizes, directs, controls, integrates and evaluates the work of the college department; with managers and staff, develops, implements and monitors work plans to achieve goals and objectives; contributes to development of and monitors performance against the annual department and college budget; manages and directs development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards. Directs and manages the performance of managers and staff; directs and oversees the selection of staff; establishes performance requirements and personal development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development; recommends compensation; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Personnel Commission Rules, Board policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department's and District's mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment. With other members of college and District Senior Management, participates in the development and implementation of strategic plans, goals and objectives; leads and directs department staff in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in department work processes. Through subordinate managers, directs and oversees operations of the college business office, responsible for: disbursing and accounting for financial aid to students; collecting and accounting for student payments ranging from tuition to parking permits; and providing accounting services for student government, clubs and trust accounts. Directs and manages the preparation and administration of general fund and categorical budgets; serves on the college budget committee and advises the college president on the merit of resource requests for budget funding and funding allocations; reviews financial/budget forecasts and reports and monitors college expenditures for compliance, budget availability and reasonableness; approves contracts up to the established college approval limit and purchase requisitions up to $10,000; works with college staff and other colleges and the District in developing proposals regarding financial management process improvements and addressing fiscal issues and challenges including recommending alternative funding sources and cost reduction strategies when necessary. Ensures policy and spending compliance for all college funds and programs in accordance with the California Education Code, Titles V and IX, other federal and state statutes and provisions of the State Budgeting and Accounting Manual. Oversees facilities management for the campus and center(s); works with District and college management to facilitate and coordinate the design, renovation, modifications and construction of facility infrastructure to support current and future needs of the college, in alignment with the Educational Master Plan and the Facilities Master Plan; conducts communication and interactive feedback with various constituencies impacted by facility construction to gain participation and support for the college's initiatives; oversees office/classroom space planning and relocation; approves and manages requests for use/rental of facilities for college events, as well as outside group events; acts as the college safety officer and chairs the campus environmental health/safety/facilities committee. Through subordinate manager, plans and directs the custodial cleaning of campus and center buildings and facilities, including minor maintenance and repair of furniture and fixtures; depending on assigned college, may manage and integrate various auxiliary operations and services, which may include food service, bookstore, printing/duplicating, marketing communications, warehousing and mail services. Works with District Human Resources and Personnel Commission on the full range of personnel management and employee relations programs, processes and issues as they pertain to staff on the assigned campus and centers; coordinates hiring of classified personnel with District Human Resources and Personnel Commission offices. Coordinates with District centralized operations/services for police and public safety, parking services, transportation, health and safety, building and equipment maintenance and grounds maintenance to ensure campus programs and priorities are achieved. Collaborates with District directors, other college vice presidents, managers and specialists on implementation and integration of District policies and procedures into college operations and on the resolution of unusual and complex business problems. Serves as a strategic advisor to a college president and acts for that individual in his/her absence. Participates in participatory governance processes and initiatives. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Stays abreast of new regulations, rends and changes in areas of assigned responsibilities; represents the college in meetings with outside organizations in business and industry to ensure sound working relationships. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Principles, practices and procedures of general and governmental accounting, particularly involving financial statement preparation and methods of financial control, reporting and audit. Generally accepted accounting principles, Government Accounting Board standards and other standards and requirements applicable to community colleges. Principles and practices of public agency budget development and management and District policies for budgeting. Accounting principles, methods and practices, including methods of cash control, internal control accounting standards and financial reporting. Federal, state and District rules, regulations, policies and procedures governing the award of financial aid at a level of detail necessary to manage and oversee assigned financial aid responsibilities. Use and operation of applicable modules of the District's enterprise accounting and finance and student accounting systems. Federal Privacy Act regulations regarding the release of private employee and student information. District policies, procedures and practices governing purchasing, accounts payable processing, cash handling and receipting and related financial transactions. General principles, practices and District policies and programs for environmental health and safety, risk management and all other centralized functions, operations and services provided by the District. Modern methods of facilities management and utilization; best practices in facilities operations and maintenance. Federal, state and local laws, rules, codes and regulations applicable to the range of functions for which the classification is accountable. District human resources and Personnel Commission policies, rules and processes for recruitment and employment, benefits, employee relations and performance evaluation. Principles and practices of sound business communication. Research methods and analysis techniques. Principles and practices of effective management and supervision. Principles and practices of strategic planning. Basic principles and practices of organizational improvement and culture change. Safety policies and safe work practices applicable to the work being performed. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Skills and Abilities to: Plan, organize, manage, assign, delegate, review and evaluate the work of assigned staff and the college business or administrative services office. Analyze financial and budget data and prepare accounting statements, budgets, reports, summary conclusions and recommendations in accordance with generally accepted accounting principles, District policies and legal requirements. Read, interpret, explain and apply pertinent laws, codes, rules, regulations, policies and accounting principles, including District and Board of Trustees policies. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies. Work collaboratively with college and District directors and managers and the community and provide expert advice and counsel to develop solutions to complex issues. Organize, set priorities and exercise expert, independent judgment within areas of responsibility. Develop and maintain an inclusive work environment that fosters diversity, respect and engagement. Develop and implement appropriate procedures and controls. Prepare clear, concise and comprehensive financial statements, budgets, correspondence, reports, studies and other written materials. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Represent the college effectively in dealings with the District, other colleges, public agencies and outside auditors. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in accounting, finance, business administration or a related field, and at least seven years of progressively responsible finance and accounting experience, including budgeting analysis/control or business management for a large governmental or educational organization, at least two of which were in a supervisory or management capacity; or an equivalent combination of training and experience. Experience in a California community college district is preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate computers and other standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work under changing, intensive deadlines on multiple concurrent tasks; and interact with all levels of District managers and staff and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work in a typical office environment where the noise level is quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process APPLICATION SUBMISSION To move forward in the selection process, you must complete an online application through our web site at http://www.schooljobs.com/careers/scccd . Please attach to your application a copy of your degree(s) or transcripts (must include when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application. ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application. APPLICATION REVIEW AND ASSESSMENTS The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process. The assessment process will include a written prompt assessment (25% weight) and an oral interview + performance assessment (75% weight). Passing score is 75% out of 100% on each assessment section. TESTING TENTATIVELY SCHEDULED AS FOLLOWS: ORAL INTERVIEW ASSESSMENT: OCTOBER 08 & OCTOBER 09, 2024 WRITTEN PROMPT ASSESSMENT: OCTOBER 08 & OCTOBER 09, 2024 The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application. ELIGIBILITY LIST Candidates who attain a passing score on each part of the assessment will be placed in rank order o n a Fresno City College Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies at Fresno City College for at least six (6) months. Candidates who rank in the top three ranks, including ties, will be invited as finalists to participate in an on-campus, open forum, with interviews tentatively scheduled for the week of November 04, 2024. PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT. ACCOMMODATIONS Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. SCCCD is an equal opportunity employer committed to fostering innovation and inclusivity. We respond proactively to the diverse needs of the community and welcome individuals excited to join our District’s purpose to support student success both locally and globally. United, we the faculty, classified professionals and administrators pledge to treat all applicants and employees fairly and equitably. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page . Closing Date/Time: 9/25/2024 11:59 PM Pacific
Position Description: DUTIES: Supervises and evaluates employees performing financial reporting, accounting, grants management, billing, collections, payroll, and budgeting duties. Coordinates and directs the financial planning, budgeting, procurement, and billing activities of the organization. Oversees the accounting and internal control procedures of the health department. Prepares monthly financial reports and reconciliation to County Auditor’s reports. Develops internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, and accounting. Brief Description: Supervises and evaluates employees performing financial reporting, accounting, grants management, billing, collections, payroll, and budgeting duties. Job Prerequisites: Qualifications and Required Knowledge: Under the direction of the Director of Fiscal Services and the Health Commissioner plans, directs, or coordinates the financial activities of the agency. Supervises Accounting, Grants Management, and Billing staff and assures the delivery of quality financial support services to internal and external customers. Acts as liaison between contractors and LCHD and provides updates to the Health Commissioner. Master’s degree in business administration or related field; or completion of bachelor’s degree in business, or related course of study with one (1) or more years of work experience related to business administration; or secondary education with supplemental coursework in office practices and procedures; computer experience, and fiscal management with three (3) or more years of work experience and demonstrated ability to supervise or equivalent combination of training and/or experience. Compensation: SALARY: $26.00 - $34.00/Hour About UFA: LCHD is an Equal Opportunity Employer Closing Date/Time: Open Until Filled
Jul 10, 2024
Full Time
Position Description: DUTIES: Supervises and evaluates employees performing financial reporting, accounting, grants management, billing, collections, payroll, and budgeting duties. Coordinates and directs the financial planning, budgeting, procurement, and billing activities of the organization. Oversees the accounting and internal control procedures of the health department. Prepares monthly financial reports and reconciliation to County Auditor’s reports. Develops internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, and accounting. Brief Description: Supervises and evaluates employees performing financial reporting, accounting, grants management, billing, collections, payroll, and budgeting duties. Job Prerequisites: Qualifications and Required Knowledge: Under the direction of the Director of Fiscal Services and the Health Commissioner plans, directs, or coordinates the financial activities of the agency. Supervises Accounting, Grants Management, and Billing staff and assures the delivery of quality financial support services to internal and external customers. Acts as liaison between contractors and LCHD and provides updates to the Health Commissioner. Master’s degree in business administration or related field; or completion of bachelor’s degree in business, or related course of study with one (1) or more years of work experience related to business administration; or secondary education with supplemental coursework in office practices and procedures; computer experience, and fiscal management with three (3) or more years of work experience and demonstrated ability to supervise or equivalent combination of training and/or experience. Compensation: SALARY: $26.00 - $34.00/Hour About UFA: LCHD is an Equal Opportunity Employer Closing Date/Time: Open Until Filled
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,300.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Accounting Technician II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit. This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas within Fiscal Services. The Accounting Tech II position is responsible for processing invoices for all AP payments, along with auditing travel reimbursements in current system. This lead position helps with any campus community questions, in addition to supporting the Accounts Payable Manager as needed for things like the trial register review, handling other tasks when the manager is out. The incumbent will handle various trainings as it applies to travel, and hospitality policies. Duties will also include the maintenance of AP records. Responsibilities Process the Travel Reimbursements in Certify and Travel Advances: Must be familiar and keep updated with current travel and hospitality policies Audit and process all reimbursements for State compliance within the Certify travel management software Process manual Travel Advances only as needed Utilize Certify reports to analyze types of various spending Process PO Invoices and Direct Payments: Audit Direct Invoices and PO Invoices for accuracy, chart-field compliance, approvals, matching parameters, and sales/use tax, etc. Data Entry of all AP Invoices Be able to process invoices using electronic modalities such as Adobe Sign Workflow Review and clean-up of match exception report and follow through until payment occurs Tracking and clearing of any outstanding Travel Advances as needed: Review any pending advances monthly and resolve outstanding advances Send out monthly notices for any outstanding advances Other Responsibilities: Assist AP Office with other duties as assigned Be able to help out in other areas as requested Assist with on-going audits, and pulling documentation as needed Assist with system testing and upgrades Handle voucher uploads as requested Assist with month-end/ year-end close Provide training as related to AP initiatives and process improvements Handle the P-card file load, and shutting down the system at the end of each month Saving all paid invoices electronically on the share drive Responsible for processing payroll advances and bala nce checks as requested Other duties as assigned such as: sorting mail, greeting customers, and assisting with other office responsibilities as needed Minimum Qualifications Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Experience: Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities Knowledge: Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices Abilities: Apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid work independently Make sound decisions and recommendations regarding accounting activities Required Qualifications Abilities: Incumbent must have the ability to review financial documents for accuracy, completeness, validity and adherence to standards Compute and post numbers rapidly and accurately Maintain files and records; identify, trace, and correct errors Follow directions; interpret and apply written rules and regulations Establish and maintain effective working relationships with others Exercise tact, courtesy, alertness, and good judgment in responding to others Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems and read and write English at a level appropriate to the position Incumbent must be able to apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Must be able to make sound decisions and recommendations The incumbent must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university Be able to effectively operate the following office equipment Personal computer Ten key by touch Fax Machine Document scanner Copier Be able to effectively use the following software: PeopleSoft Microsoft Excel Microsoft Word Internet browsers Preferred Skills and Knowledge Any equivalent combination of education and Accounts Payable experience which provides the required knowledge and abilities Physical Requirements Be able to sit for long periods, bending, reaching, lifting as required in an office environment Being able to lift up to 25lbs for year end boxing of invoices as needed Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Jul 02 2024 Pacific Daylight Time Applications close: Nov 01 2024 Pacific Daylight Time Closing Date/Time:
Jul 03, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,300.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Accounting Technician II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit. This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas within Fiscal Services. The Accounting Tech II position is responsible for processing invoices for all AP payments, along with auditing travel reimbursements in current system. This lead position helps with any campus community questions, in addition to supporting the Accounts Payable Manager as needed for things like the trial register review, handling other tasks when the manager is out. The incumbent will handle various trainings as it applies to travel, and hospitality policies. Duties will also include the maintenance of AP records. Responsibilities Process the Travel Reimbursements in Certify and Travel Advances: Must be familiar and keep updated with current travel and hospitality policies Audit and process all reimbursements for State compliance within the Certify travel management software Process manual Travel Advances only as needed Utilize Certify reports to analyze types of various spending Process PO Invoices and Direct Payments: Audit Direct Invoices and PO Invoices for accuracy, chart-field compliance, approvals, matching parameters, and sales/use tax, etc. Data Entry of all AP Invoices Be able to process invoices using electronic modalities such as Adobe Sign Workflow Review and clean-up of match exception report and follow through until payment occurs Tracking and clearing of any outstanding Travel Advances as needed: Review any pending advances monthly and resolve outstanding advances Send out monthly notices for any outstanding advances Other Responsibilities: Assist AP Office with other duties as assigned Be able to help out in other areas as requested Assist with on-going audits, and pulling documentation as needed Assist with system testing and upgrades Handle voucher uploads as requested Assist with month-end/ year-end close Provide training as related to AP initiatives and process improvements Handle the P-card file load, and shutting down the system at the end of each month Saving all paid invoices electronically on the share drive Responsible for processing payroll advances and bala nce checks as requested Other duties as assigned such as: sorting mail, greeting customers, and assisting with other office responsibilities as needed Minimum Qualifications Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Experience: Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities Knowledge: Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices Abilities: Apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid work independently Make sound decisions and recommendations regarding accounting activities Required Qualifications Abilities: Incumbent must have the ability to review financial documents for accuracy, completeness, validity and adherence to standards Compute and post numbers rapidly and accurately Maintain files and records; identify, trace, and correct errors Follow directions; interpret and apply written rules and regulations Establish and maintain effective working relationships with others Exercise tact, courtesy, alertness, and good judgment in responding to others Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems and read and write English at a level appropriate to the position Incumbent must be able to apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Must be able to make sound decisions and recommendations The incumbent must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university Be able to effectively operate the following office equipment Personal computer Ten key by touch Fax Machine Document scanner Copier Be able to effectively use the following software: PeopleSoft Microsoft Excel Microsoft Word Internet browsers Preferred Skills and Knowledge Any equivalent combination of education and Accounts Payable experience which provides the required knowledge and abilities Physical Requirements Be able to sit for long periods, bending, reaching, lifting as required in an office environment Being able to lift up to 25lbs for year end boxing of invoices as needed Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Jul 02 2024 Pacific Daylight Time Applications close: Nov 01 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,300.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Accounting Technician II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit. This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas within Fiscal Services. This Accounting Technician II position is responsible for processing pay cycles for all AP invoices, including handling the wire payments in Wells Fargo, along with handling the voids and stop payments. In addition, incumbent will assist with the use of the current travel software, ensuring vendor set ups within the software, and maintaining data integrity, providing some functional support as well as training to end users. Lastly, incumbent will identify, track, and clear Accounts Payable compliance issues including but not limited to STD261s and Defensive driving mandatory coverage requirements. Duties will also include the maintenance of AP records and monitoring the Accounts Payable email inbox. Responsibilities Run the AP Pay Cycles Post information to journals, registers, and ledgers; analyze and assemble and compile data used in the generation of financial reports and/or analysis: Run the various pay cycles for the campus Process the weekly wire payments in the Wells Fargo portal, and the Peoplesoft system Audit the trial register for accuracy before checks are printed and released to vendors Sort checks for distribution and contact various departments for check pick up Research and follow up on reimbursement checks that are not picked up by employees Monitor Wells Fargo exceptions in Wells Fargo Log into Wells Fargo on a daily basis to monitor any exceptions Monitor rejected payments via ACH/EFT Certify Functional Assistance Perform a number of ongoing systems administration activities for the University’s travel software program (i.e., Certify): Unsettled claim user follow-up with emails and education Responsible for creating new suppliers in Certify Accounts Payable Compliance Activities Identify, track, and clear Accounts Payable compliance issues including but not limited to STD 261s and Defensive Driving mandatory coverage requirements Escalate unresolved compliance issues to the appropriate administrator Develop and maintain business processes to support this effort, leveraging automation Stop Payments and Voids Process and control void checks and stop payments Handle monthly processing of stale-dated & escheated checks Work with GL group to assist in bank reconciliation process Maintain file of canceled and void checks and escheated payments Other Track Certify earnings/rewards, coordinating with management spending of rewards Maintain records Monitor the accounts payable email Sort mail, greet customers, and provide assistance as needed System testing for upgrades Archiving and boxing of documents as needed Primary point of contact for pulling audit samples and other projects as requested Other duties as assigned Minimum Qualifications Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Experience: Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities Knowledge: Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices Abilities: Apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid work independently Make sound decisions and recommendations regarding accounting activities Required Qualifications Be able to effectively operate the following office equipment: Personal computer Ten key by touch Fax Machine Document scanner Copier Be able to effectively use the following software: PeopleSoft Microsoft Excel Microsoft Word Internet browsers Must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university. Be able to sit for long periods, bending, reaching, lifting as required in an office environment. Being able to lift up to 25lbs for year end boxing of invoices. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Apr 26 2024 Pacific Daylight Time Applications close: Aug 26 2024 Pacific Daylight Time Closing Date/Time:
Jul 14, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,512.00 per month to $4,300.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Accounting Technician II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, Finance Support, Budget and Procurement & Support Services. These departments report to four managers, the Director of University Budget Services, the Director of Fiscal Services, Student Financial Services & Cashiers Director and the Director of Procurement Services. These managers report to the Associate Vice President of Finance. The incumbent will be an Accounting Technician II within the University Accounts Payable unit. This position is under the supervision of the Accounts Payable Manager and is primarily in the Accounts Payable unit. However, duties may also include support within other areas within Fiscal Services. This Accounting Technician II position is responsible for processing pay cycles for all AP invoices, including handling the wire payments in Wells Fargo, along with handling the voids and stop payments. In addition, incumbent will assist with the use of the current travel software, ensuring vendor set ups within the software, and maintaining data integrity, providing some functional support as well as training to end users. Lastly, incumbent will identify, track, and clear Accounts Payable compliance issues including but not limited to STD261s and Defensive driving mandatory coverage requirements. Duties will also include the maintenance of AP records and monitoring the Accounts Payable email inbox. Responsibilities Run the AP Pay Cycles Post information to journals, registers, and ledgers; analyze and assemble and compile data used in the generation of financial reports and/or analysis: Run the various pay cycles for the campus Process the weekly wire payments in the Wells Fargo portal, and the Peoplesoft system Audit the trial register for accuracy before checks are printed and released to vendors Sort checks for distribution and contact various departments for check pick up Research and follow up on reimbursement checks that are not picked up by employees Monitor Wells Fargo exceptions in Wells Fargo Log into Wells Fargo on a daily basis to monitor any exceptions Monitor rejected payments via ACH/EFT Certify Functional Assistance Perform a number of ongoing systems administration activities for the University’s travel software program (i.e., Certify): Unsettled claim user follow-up with emails and education Responsible for creating new suppliers in Certify Accounts Payable Compliance Activities Identify, track, and clear Accounts Payable compliance issues including but not limited to STD 261s and Defensive Driving mandatory coverage requirements Escalate unresolved compliance issues to the appropriate administrator Develop and maintain business processes to support this effort, leveraging automation Stop Payments and Voids Process and control void checks and stop payments Handle monthly processing of stale-dated & escheated checks Work with GL group to assist in bank reconciliation process Maintain file of canceled and void checks and escheated payments Other Track Certify earnings/rewards, coordinating with management spending of rewards Maintain records Monitor the accounts payable email Sort mail, greet customers, and provide assistance as needed System testing for upgrades Archiving and boxing of documents as needed Primary point of contact for pulling audit samples and other projects as requested Other duties as assigned Minimum Qualifications Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Experience: Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities Knowledge: Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices Abilities: Apply accounting procedures and practices to the analysis of basic accounting problems Analyze and interpret accounting data Apply problem solving techniques in finding solutions to basic accounting problems Understand and apply applicable rules, regulations, policies, and procedures Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid work independently Make sound decisions and recommendations regarding accounting activities Required Qualifications Be able to effectively operate the following office equipment: Personal computer Ten key by touch Fax Machine Document scanner Copier Be able to effectively use the following software: PeopleSoft Microsoft Excel Microsoft Word Internet browsers Must be able to communicate clearly and effectively with internal and external customers and must be able to adapt quickly and easily to changes as required by the business needs of the university. Be able to sit for long periods, bending, reaching, lifting as required in an office environment. Being able to lift up to 25lbs for year end boxing of invoices. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Apr 26 2024 Pacific Daylight Time Applications close: Aug 26 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Long Beach
1250 North Bellflower Boulevard, Long Beach, California 90840, USA
Job Summary Under minimal or no supervision of the Manager of Construction Services (MCS), or Construction Manager (CM), the Assistant Construction Manager (ACM) works independently or in conjunction with the MCS/CM to simultaneously manage the construction of numerous, public works governed construction projects utilizing outside contractors and our Facilities Management construction staff. These projects include, major capital, minor capital, deferred maintenance, capital renewal, department, and other improvement projects, and will utilize various funding sources including state, enterprise funds, auxiliaries, grants, department funds, and donations. Key Responsibilities Independently, or under the supervision of the MCS/CM, oversees all project related documents. Oversees or otherwise ensues that the appropriate project logs are updated to reflect any changes in the status of the processing of document for the project. Independently, or under the supervision of the MCS/CM, is responsible for the day-to-day construction management and administration of various construction projects, regardless of size, contracting method, or funding source. Determines, consults, and coordinates with the Inspectors, for all required inspections and testing required for the project. Reviews change order requests, submittals, RFI’s, etc., and works with the Project Engineer, when applicable, to determine the validity, ensure that the cost is fair, and looks at all the impacts that the proposed change order request might have. Knowledge Skills and Abilities Thorough knowledge of construction practices, procedures, and engineering methods. This encompasses scheduling, field instructions, change orders, and cost-loaded schedules. The candidate must be well-versed in building, plumbing, mechanical, fire, electrical, ADA, and various safety codes, including state, federal, and local ordinances. The role requires the ability to work independently to identify and resolve complex construction issues, develop strategies, and negotiate solutions that minimize risk to the University. The candidate should be capable of handling multiple complex projects simultaneously with excellent follow-through. Proficiency in personal productivity tools (e.g., Word, Excel) and specialized construction management software (e.g., Prolog) is essential. The ability to read and interpret construction drawings and specifications, along with strong administrative and organizational skills, is crucial. The candidate must represent the University professionally, work effectively with diverse groups, contractors, and individuals, and bring consensus to problem-solving. Excellent oral and written communication skills are also required. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence." Education and Experience • Equivalent to a bachelor’s degree, preferably in Construction Management or related field, and three (3) years project management, engineering or inspection experience required. • At least three (3) years of progressively responsible construction contract management experience, in the role of project manager, construction manager, or inspector. Prefer experience working in a university or large institutional setting or public works environment, with public sector, low bid and job order contracting experience. • CASp certification preferred. • LEED AP BD+C preferred. Physical Summary Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking. Licenses / Certificates Valid California driver’s license. • Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on university business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program. Department Beach Building Services Compensation CSU MPP Compensation Summary Range: The MPP Comp Summary Range for this position is $7,240 - $10,860 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Benefits This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits. Classification Administrator I Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Advertised: Aug 24 2024 Pacific Daylight Time Applications close: Sep 14 2024 Pacific Daylight Time Closing Date/Time:
Aug 25, 2024
Job Summary Under minimal or no supervision of the Manager of Construction Services (MCS), or Construction Manager (CM), the Assistant Construction Manager (ACM) works independently or in conjunction with the MCS/CM to simultaneously manage the construction of numerous, public works governed construction projects utilizing outside contractors and our Facilities Management construction staff. These projects include, major capital, minor capital, deferred maintenance, capital renewal, department, and other improvement projects, and will utilize various funding sources including state, enterprise funds, auxiliaries, grants, department funds, and donations. Key Responsibilities Independently, or under the supervision of the MCS/CM, oversees all project related documents. Oversees or otherwise ensues that the appropriate project logs are updated to reflect any changes in the status of the processing of document for the project. Independently, or under the supervision of the MCS/CM, is responsible for the day-to-day construction management and administration of various construction projects, regardless of size, contracting method, or funding source. Determines, consults, and coordinates with the Inspectors, for all required inspections and testing required for the project. Reviews change order requests, submittals, RFI’s, etc., and works with the Project Engineer, when applicable, to determine the validity, ensure that the cost is fair, and looks at all the impacts that the proposed change order request might have. Knowledge Skills and Abilities Thorough knowledge of construction practices, procedures, and engineering methods. This encompasses scheduling, field instructions, change orders, and cost-loaded schedules. The candidate must be well-versed in building, plumbing, mechanical, fire, electrical, ADA, and various safety codes, including state, federal, and local ordinances. The role requires the ability to work independently to identify and resolve complex construction issues, develop strategies, and negotiate solutions that minimize risk to the University. The candidate should be capable of handling multiple complex projects simultaneously with excellent follow-through. Proficiency in personal productivity tools (e.g., Word, Excel) and specialized construction management software (e.g., Prolog) is essential. The ability to read and interpret construction drawings and specifications, along with strong administrative and organizational skills, is crucial. The candidate must represent the University professionally, work effectively with diverse groups, contractors, and individuals, and bring consensus to problem-solving. Excellent oral and written communication skills are also required. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence." Education and Experience • Equivalent to a bachelor’s degree, preferably in Construction Management or related field, and three (3) years project management, engineering or inspection experience required. • At least three (3) years of progressively responsible construction contract management experience, in the role of project manager, construction manager, or inspector. Prefer experience working in a university or large institutional setting or public works environment, with public sector, low bid and job order contracting experience. • CASp certification preferred. • LEED AP BD+C preferred. Physical Summary Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking. Licenses / Certificates Valid California driver’s license. • Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on university business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program. Department Beach Building Services Compensation CSU MPP Compensation Summary Range: The MPP Comp Summary Range for this position is $7,240 - $10,860 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Benefits This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits. Classification Administrator I Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Advertised: Aug 24 2024 Pacific Daylight Time Applications close: Sep 14 2024 Pacific Daylight Time Closing Date/Time:
Description An additional 6% salary increase will occur in October 2024. Under general direction, to be responsible for the development, maintenance, and tracking of a Department's fiscal information and data; to perform a variety of administrative and staff management duties; to assign, schedule, coordinate, supervise, and evaluate the work of assigned staff; to perform a variety of difficult, complex, and specialized information gathering, organization, analysis, and presentation assignments; and to do related work as required. DISTINGUISHING CHARACTERISTICS This is a highly specialized Administrative Services Manager classification. Incumbents have responsibilities for the fiscal management, personnel administration, payroll, building and equipment maintenance, inventory control in one of the County's larger departments or agencies. Responsibilities also include overseeing, supervising, and performing a variety of administrative and staff management functions. REPORTS TO Department Head, Assistant Department Head, or designee CLASSIFICATIONS SUPERVISED Accountant I, II; Staff Services Analyst I, II; Office Clerical Supervisor; Office Assistant I, II, III; Account Clerk I, II, III.; and other Department technical or clerical support, depending upon the Department or Agency to which assigned. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff. Example of Duties EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES (The following is used as a partial description and is not restrictive as to duties required.) Serves as chief fiscal support person for a larger County Department or Agency; Develops, maintains, and tracks Department budget and fiscal information; Maintains and tracks a variety of fiscal and budget control journals and records; Keeps Department/Agency management aware of budget and fiscal status, including expenditure levels and the need to adjust expenditures for specific programs and operational areas; may have responsibility for the development, control, maintenance, and reporting for special grants and special funds; Coordinates Department/Agency fiscal data and information with the Auditor/Controller and other fiscal control agencies, such as the State and Federal government; Provides supervision, training, coordination, scheduling, and work evaluations for assigned staff; Serves as the Department/Agency Personnel Officer, coordinating recruitment efforts, conducting new employee orientations, and completing and submitting all personnel paperwork; Completes and submits the Civil Rights Plan; Investigates complaints as needed; Completes Worker's Compensation paperwork as needed; Trains, supervises and evaluates professional and administrative support staff; performs a wide variety of administrative and staff support functions; May assist with long term planning and establishing of Department goals and performance objectives; Coordinates and facilitates Department purchasing procedures; Performs a variety of accounting work; Works with and maintains computerized financial management systems; Establishes and updates information retrieval systems; Gathers, organizes, analyzes, and presents data and information for review and action by Department management; Performs special projects; Directs the development of a variety of reports Other duties as assigned Minimum Qualifications Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: One year of experience in the Interagency Merit System performing duties comparable to Staff Services Analyst II. OR Two years of increasingly responsible analytical experience in staff services such as management, personnel, fiscal, staff development, or data processing analysis work, including the preparation of recommendations and reports. Special Requirements: Possession of, or ability to obtain a valid class C California Drivers License May be required to pass a fingerprint/background investigation. Knowledge Of/Ability To Knowledge of: General accounting theory, principles, and practices and their application to a variety of accounting transactions and problems. Laws, rules, regulations, and policies affecting the financial operations and transactions of an assigned Department. Government cost accounting and budgeting. Principles of account classification. Budget development and control. Computerized financial management systems. Purchasing methods and procedures. Public personnel administration policies and procedures. Applicable Federal and State laws, policies and procedures regarding Civil Rights issues and complaint investigation techniques. Principles of work direction, work coordination, supervision, training, and work evaluation. Ability to: Plan, organize, develop, and coordinate fiscal and personnel administration functions for an assigned County Department/Agency. Perform a variety of accounting and financial transaction work. Analyze and evaluate financial information, researching and gathering appropriate information to resolve problems. Provide supervision, work coordination, performance evaluations, and training for other staff. Monitor and update fiscal records. Prepare a variety of financial reports and statements. Gather, organize, analyze, and present a variety of information. Use a computerized financial management system. Effectively represent an assigned County department/agency in contacts with other County staff, the public, and other government agencies. Establish and maintain cooperative working relationships. Selection Process: All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or an oral examination (100%) which may include a written practical component to determine placement on the eligible list. Disaster Service Workers: All San Benito County employees are designated “Disaster Service Workers” through state and local laws (CA Government Code Sec. 3100-3109 and Emergency Services Chapter 6 via adoption of local Ordinance No. 361 § 1, 2-25-75). As Disaster Service Workers, all County employees are expected to remain at work, or to report for work as soon as practicable, following significant emergency or disaster. SAN BENITO COUNTY BENEFITS FOR MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU) Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Newly hired MEG employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required). Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate. Increase County contributions to medical effective January 2024. a. Employee Only: $750.00, which would include the PEMHCA Minimum b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum c. Family: $1,515.00, which would include the PEMHCA Minimum The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time. HRA: Employee Only Medical Plan: $1,500 maximum Employee Plus One Medical Plan: $3,000 maximum. Employee Plus Family Medical Plan: $4,000 maximum. Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23). Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families. Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available. Disability Insurance: Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions. 01 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 Do you possess or have the ability to obtain a valid State Driver's License? Yes No 04 Please indicate your highest level of education. Did not complete high school or equivalent High School, GED, or equivalent Some College Associate's Degree Bachelor's Degree Master's Degree or higher 05 Do you obtain one year of experience in the Interagency Merit System performing duties comparable to Staff Services Analyst II? Please describe your experience. If none, please put N/A. 06 Do you obtain two years of increasingly responsible analytical experience in staff services such as management, personnel, fiscal, staff development, or data processing analysis work, including the preparation of recommendations and reports? Please describe your experience. If none, please put N/A. 07 Please describe your experience in a public agency. What types of roles have you been involved in, and for how many years? If none, please put N/A. 08 Please describe your experience with financial management. What specific responsibilities have you handled? If none, please put N/A. Required Question Closing Date/Time: 9/25/2024 5:00 PM Pacific
Sep 05, 2024
Full Time
Description An additional 6% salary increase will occur in October 2024. Under general direction, to be responsible for the development, maintenance, and tracking of a Department's fiscal information and data; to perform a variety of administrative and staff management duties; to assign, schedule, coordinate, supervise, and evaluate the work of assigned staff; to perform a variety of difficult, complex, and specialized information gathering, organization, analysis, and presentation assignments; and to do related work as required. DISTINGUISHING CHARACTERISTICS This is a highly specialized Administrative Services Manager classification. Incumbents have responsibilities for the fiscal management, personnel administration, payroll, building and equipment maintenance, inventory control in one of the County's larger departments or agencies. Responsibilities also include overseeing, supervising, and performing a variety of administrative and staff management functions. REPORTS TO Department Head, Assistant Department Head, or designee CLASSIFICATIONS SUPERVISED Accountant I, II; Staff Services Analyst I, II; Office Clerical Supervisor; Office Assistant I, II, III; Account Clerk I, II, III.; and other Department technical or clerical support, depending upon the Department or Agency to which assigned. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff. Example of Duties EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES (The following is used as a partial description and is not restrictive as to duties required.) Serves as chief fiscal support person for a larger County Department or Agency; Develops, maintains, and tracks Department budget and fiscal information; Maintains and tracks a variety of fiscal and budget control journals and records; Keeps Department/Agency management aware of budget and fiscal status, including expenditure levels and the need to adjust expenditures for specific programs and operational areas; may have responsibility for the development, control, maintenance, and reporting for special grants and special funds; Coordinates Department/Agency fiscal data and information with the Auditor/Controller and other fiscal control agencies, such as the State and Federal government; Provides supervision, training, coordination, scheduling, and work evaluations for assigned staff; Serves as the Department/Agency Personnel Officer, coordinating recruitment efforts, conducting new employee orientations, and completing and submitting all personnel paperwork; Completes and submits the Civil Rights Plan; Investigates complaints as needed; Completes Worker's Compensation paperwork as needed; Trains, supervises and evaluates professional and administrative support staff; performs a wide variety of administrative and staff support functions; May assist with long term planning and establishing of Department goals and performance objectives; Coordinates and facilitates Department purchasing procedures; Performs a variety of accounting work; Works with and maintains computerized financial management systems; Establishes and updates information retrieval systems; Gathers, organizes, analyzes, and presents data and information for review and action by Department management; Performs special projects; Directs the development of a variety of reports Other duties as assigned Minimum Qualifications Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: One year of experience in the Interagency Merit System performing duties comparable to Staff Services Analyst II. OR Two years of increasingly responsible analytical experience in staff services such as management, personnel, fiscal, staff development, or data processing analysis work, including the preparation of recommendations and reports. Special Requirements: Possession of, or ability to obtain a valid class C California Drivers License May be required to pass a fingerprint/background investigation. Knowledge Of/Ability To Knowledge of: General accounting theory, principles, and practices and their application to a variety of accounting transactions and problems. Laws, rules, regulations, and policies affecting the financial operations and transactions of an assigned Department. Government cost accounting and budgeting. Principles of account classification. Budget development and control. Computerized financial management systems. Purchasing methods and procedures. Public personnel administration policies and procedures. Applicable Federal and State laws, policies and procedures regarding Civil Rights issues and complaint investigation techniques. Principles of work direction, work coordination, supervision, training, and work evaluation. Ability to: Plan, organize, develop, and coordinate fiscal and personnel administration functions for an assigned County Department/Agency. Perform a variety of accounting and financial transaction work. Analyze and evaluate financial information, researching and gathering appropriate information to resolve problems. Provide supervision, work coordination, performance evaluations, and training for other staff. Monitor and update fiscal records. Prepare a variety of financial reports and statements. Gather, organize, analyze, and present a variety of information. Use a computerized financial management system. Effectively represent an assigned County department/agency in contacts with other County staff, the public, and other government agencies. Establish and maintain cooperative working relationships. Selection Process: All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or an oral examination (100%) which may include a written practical component to determine placement on the eligible list. Disaster Service Workers: All San Benito County employees are designated “Disaster Service Workers” through state and local laws (CA Government Code Sec. 3100-3109 and Emergency Services Chapter 6 via adoption of local Ordinance No. 361 § 1, 2-25-75). As Disaster Service Workers, all County employees are expected to remain at work, or to report for work as soon as practicable, following significant emergency or disaster. SAN BENITO COUNTY BENEFITS FOR MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU) Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Newly hired MEG employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required). Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate. Increase County contributions to medical effective January 2024. a. Employee Only: $750.00, which would include the PEMHCA Minimum b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum c. Family: $1,515.00, which would include the PEMHCA Minimum The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time. HRA: Employee Only Medical Plan: $1,500 maximum Employee Plus One Medical Plan: $3,000 maximum. Employee Plus Family Medical Plan: $4,000 maximum. Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23). Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families. Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available. Disability Insurance: Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions. 01 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 Do you possess or have the ability to obtain a valid State Driver's License? Yes No 04 Please indicate your highest level of education. Did not complete high school or equivalent High School, GED, or equivalent Some College Associate's Degree Bachelor's Degree Master's Degree or higher 05 Do you obtain one year of experience in the Interagency Merit System performing duties comparable to Staff Services Analyst II? Please describe your experience. If none, please put N/A. 06 Do you obtain two years of increasingly responsible analytical experience in staff services such as management, personnel, fiscal, staff development, or data processing analysis work, including the preparation of recommendations and reports? Please describe your experience. If none, please put N/A. 07 Please describe your experience in a public agency. What types of roles have you been involved in, and for how many years? If none, please put N/A. 08 Please describe your experience with financial management. What specific responsibilities have you handled? If none, please put N/A. Required Question Closing Date/Time: 9/25/2024 5:00 PM Pacific
CITY OF SAN JOSE
San Jose, California, United States
Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José. About the Department The Department of Transportation (DOT) plans, develops, operates, and maintains transportation facilities, services, and related systems which contribute to the livability and economic health of the City. We comprise a team of more than 500 people ready to serve the needs of our residents to improve the efficiency and safety of San José streets. We are an energetic and innovative team that is improving transportation in the nation’s 10th largest city, while focusing on safety, sustainability, and active public life! For more information about DOT, visit www.sanjoseca.gov/transportation . About the Division The Parking Division resides within Transportation and Parking Operations and provides a comprehensive range of services aimed at meeting the needs of businesses, downtown employees, visitors, convention, cultural and sports facilities, special events, schools and residents. Services include: Operations and maintenance of the City’s public parking facilities: eight garages and six surface lots totaling over 7,000 parking spaces, and 2,500 on-street metered parking spaces utilizing smart meter, and multi-space meter technologies. Management of vendor contracts, including a Parking Operations vendor responsible for day-to-day management of off-street facilities and Security vendor responsible for parking facility security and parking enforcement field investigations. Parking compliance activities supporting traffic safety, street cleanliness and maintenance activities, turnover of on-street spaces in business districts; and enhanced neighborhood quality-of-life through the removal of vehicles abandoned or stored in the public right-of-way. Collection of fines from parking citations and oversight of administrative review process for contested citations. Development and implementation of transportation and parking operation plans for a variety of special events, including provision of traffic control during events. Staff support to the Downtown Parking Board. The Board is comprised of seven members appointed by the City Council and serves as a public forum for discussion of downtown parking issues. The 24-25 fiscal year operating budget for the Parking Division’s services includes revenue projections of approximately $12 million from lots/garages and $3 million from on-street meters. The Division is supported by nearly 90 employees, both professional staff that lead programs, implement projects, and perform analytical administrative work; and field staff that provides parking compliance and meter collections/repair services. Position Duties The Department of Transportation (DOT) is looking to potentially fill three (3) vacancies for Parking/Ground Transportation Administrator. Each role has a distinct focus: one leads the on-street vehicle abatement efforts, another oversees on-street enforcement programs, and the third manages the daily operations of off-street parking lots and garages. On-Street Vehicle Abatement Parking/Ground Transportation Administrator The On-Street Vehicle Abatement Parking/Ground Transportation Administrator is a newly created position within the Division, reporting to the Vehicle Abatement Parking Manager. This role will oversee the launch and management of the City’s initiative to address vehicle blight and maintain street cleanliness across the City. New Program Services Include: Oversee the citywide enforcement of oversized and lived-in vehicles. Lead efforts to inventory oversized and lived-in vehicles parked on streets citywide. Analyze data to develop and implement a site/location prioritization strategy. Manage internal and external outreach, including delivering presentations to community stakeholders. Implement temporary and permanent parking restrictions, such as tow-away zones. Oversee enforcement activities, including towing, enhanced cleaning, and street-sweeping in designated zones/areas. Track program progress and outcomes, providing regular status reports. Manage interdepartmental relationships to ensure the program’s success. Under direction, the On-Street Vehicle Abatement Parking/Ground Transportation Administrator performs complex professional, analytical, and administrative work in the development, implementation, and management of parking programs and contracts related to on-street parking enforcement operations. This role includes one direct report—a Parking and Traffic Control Supervisor—and oversees eighteen (18) indirect reports, comprising two (2) Senior Parking and Traffic Control Officers (Sr. PTCOs) and sixteen (16) PTCOs. The successful candidate will lead, manage, and motivate a team of nineteen (19) staff members by setting clear goals, fostering an innovative work environment, maximizing staff development, and recognizing achievements appropriately. Key Responsibilities: Oversee the day-to-day management of the Parking Compliance Unit’s Vehicle Abatement Program. Serve as the City’s primary liaison for Council office staff and constituents regarding oversized vehicle and vehicle abatement concerns. Manage parking compliance and enforcement activities in alignment with the San Jose Municipal Code and California Vehicle Code. Analyze on-street parking conditions and assist in establishing appropriate parking controls. Manage program budgets and fiscal activities effectively. Provide staff support and collaborate with committees, boards, task forces, community groups, associations, and interdepartmental teams. Coordinate and contribute to the preparation of new parking ordinances, resolutions, requests for proposals (RFPs), agreements, and City Council memorandums related to on-street parking services. Analyze data to optimize the use and enforcement of on-street parking. Lead the hiring, onboarding, training, development, and performance appraisal of staff within the Parking Compliance Unit (PCU) and support the Vehicle Abatement Parking Manager in developing and managing Standard Operating Procedures across the unit. Perform routine audits of program operations, evaluate processes to identify improvement opportunities, and assist with the planning and execution of short- and long-term parking planning projects and programs. Support procurement processes within the Parking Division by developing Scopes of Service for RFPs and RFBs and develop reports and presentations for community meetings and other stakeholder groups. Manage vendor Navigate political decision-making processes and City procedures effectively. Assist with program reporting to Council/Committees, including the Transportation & Environment Committee (T&E). On-Street Enforcement Parking/Ground Transportation Administrator The On-Street Enforcement Parking/Ground Transportation Administrator reports to the On-Street Parking Manager and is responsible for managing and operating the City’s PCU and Meter Shop. The PCU oversees citywide enforcement of parking regulations and provides various services, including proactive patrols, school safety, residential permit enforcement, and street sweeping. The Meter Shop handles the installation, maintenance, and revenue collection for approximately 2,500 on-street parking meters. This position has two (2) direct reports: a Parking and Traffic Control Supervisor and a Senior Maintenance Worker, and oversees forty-seven (47) indirect reports, including four (4) Senior Parking and Traffic Control Officers (Sr. PTCOs), thirty-six (36) PTCOs, one (1) Staff Specialist, and six (6) Maintenance Workers. The successful candidate will plan, coordinate, assign, and supervise the work of employees engaged in parking enforcement and meter operations through subordinate supervisors. Key Responsibilities: Oversee the day-to-day management and operations of the Parking Compliance Unit (PCU) and Meter Shop. Serve as the primary liaison for Council office staff and constituents regarding general parking enforcement concerns, and manage internal and external outreach, including presentations to community stakeholders. Ensure compliance with the San Jose Municipal Code and California Vehicle Code, analyze on-street parking conditions, and implement appropriate parking controls and restrictions, such as tow-away zones. Manage program budgets, fiscal activities, and interdepartmental relationships to ensure program success, while providing staff support and collaborating with committees, boards, task forces, community groups, and other City departments and agencies. Conduct data analysis to optimize the use and enforcement of on-street parking, and assist in developing new parking ordinances, resolutions, requests for proposals (RFPs), agreements, and City Council memorandums. Lead the hiring, onboarding, training, development, and performance appraisal of staff within the PCU and Meter Shop and support the On-Street Parking Manager in developing and managing Standard Operating Procedures across the unit. Perform routine audits of program operations, evaluate processes to identify improvement opportunities, and assist with the planning and execution of short- and long-term parking planning projects and programs. Support procurement processes within the Parking Division by developing Scopes of Service for RFPs and RFBs and develop reports and presentations for the Downtown Parking Board, community meetings, and other stakeholder groups. Respond to customer service inquiries and assist with program reporting to Council and Committees, including the Transportation & Environment Committee (T&E). Off-Street Operations Parking/Ground Transportation Administrator : The Off-Street Parking/Ground Transportation Administrator focuses on managing the day-to-day operations of eight parking garages and six surface lots, totaling approximately 7,300 parking spaces, primarily in Downtown San José. The position reports to the Off-Street Parking Manager and oversees a Parking and Traffic Control Supervisor. The successful candidate will lead a team that works closely with Downtown businesses and residents, community groups, associations, Council Offices, the Downtown Parking Board, the Convention Center and Cultural Facilities operator, and other City departments to deliver off-street parking services. They will ensure that the off-street parking program consistently provides the highest level of customer service, minimizes costs, and maximizes cash flow to the City. Key Responsibilities: Develop, implement, and manage agreements and contracts related to off-street parking operations, including major projects like facade and elevator modernization, and security program analysis. Lead and manage off-street parking staff by establishing goals, fostering an innovative work environment, maximizing development opportunities, and providing appropriate recognition. Work directly with Downtown businesses, community groups, Council Offices, and other stakeholders to deliver effective off-street parking services. Oversee the maintenance and security of parking facilities and the parking guidance system, ensuring optimal operation. Analyze Downtown San José’s parking supply and demand, considering local market conditions and future developments. Manage marketing agreements and implement strategies to attract customers and increase participation in parking programs. Perform and analyze results from semi-annual customer service surveys for all parking facilities, track City Council-approved Performance Measures, and manage off-street parking operating budgets. Provide staff support to advisory committees, boards, and task forces, and coordinate the preparation of parking ordinances, resolutions, Requests for Proposals (RFPs), agreements, and City Council memorandums. Plan, coordinate, and execute comprehensive short- and long-term parking projects and programs, including special events like Cinequest, Convention Center events, and Christmas in the Park. Develop reports and presentations for the Downtown Parking Board and other stakeholder committees. Represent the Off-Street Parking Manager at meetings with internal and external stakeholders, and perform other duties as assigned. Minimum Qualifications Education: Successful completion of advanced undergraduate coursework from an accredited college or university in Public Administration, Business Administration, Engineering, or a closely related field. Experience: Four (4) years of increasingly responsible professional analytical staff experience, including at least two (2) years of professional experience working in a public parking or municipal traffic/transportation program. Other Qualifications Desirable Qualifications Licenses or Certifications: Possession of a valid California Driver’s License may be required. Previous experience managing a municipal parking program Knowledge and understanding of Federal, State and local laws, rules and regulations pertaining to parking and transportation policies and programs Experience working within in a complex political environment and an understanding of political decision-making processes Knowledge and understanding of advanced practices, trends and technologies within the transportation and parking industry Effective communicator, capable of developing strong partnerships and working relationships with management, peers, staff, Council staff and community groups Strong analytical, managerial and leadership skills The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices including management of transportation and parking programs, technical research and data analysis, Citywide and departmental procedures/policies and federal and state rules and regulations. Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions. Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach. Collaboration - Develops networks and builds alliances; engages in cross-functional activities. Communication Skills - Communicates and listens effectively and responds in a timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current, well-organized, legible, concise, neat, and in proper grammatical form responds to statements and comments of others in a way that reflects understanding of the content and the accompanying emotion; asks clarifying questions to assure understanding of what the speaker intended, and ensures consistent communication takes place within area of responsibility. Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements. Management - Evaluates priorities to ensure the 'true' top priorities are handled satisfactorily; sets clear goals for the employees and the work unit. Selection Process: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions specific to your position interest to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. This recruitment is open-until-filled with priority screening taking place on 10/07/2024. If you have questions about the duties of these positions, the selection or hiring processes, please contact Cyrus Castillo at cyrus.castillo@sanjoseca.gov. Job Specific/Desirable Qualification Questions: This recruitment is for up to three (3) Parking and Ground Transportation Administrator positions, please indicate which position(s) you are interested in: On-Street Vehicle Abatement PGTA On-Street Enforcement PGTA Off-Street Operations PGTA You must answer the required questions as well as any position specific question(s) for each PGTA position you are interested in applying for. Required Questions for all PGTA Positions: Please describe your experience in increasingly responsible staff analytic or professional administrative experience, including two (2) years of experience in management of a comprehensive public parking program or in a similar contract management or airport ground transportation position. Please include where you obtain this experience and how many years of experience. Describe your experience in working with members of the public and internal stakeholder to address and resolve customer service issues. Please describe your experience in detail in making data-driven decisions related to a program or service. Please describe the program and/or service you worked on and include information on what data was collected and analyzed and how the data analysis helped in framing managerial decisions. Required Questions for On-Street Vehicle Abatement PGTA Please describe your experience implementing new programs, establishing program service levels, creating Standard Operating Procedures, documenting program progress, and reporting out on deliverables and outcomes. Please describe your experience in managing parking enforcement program activities, including program details and your understanding of vehicle abatement processes and local/state regulations. Required Questions for On-Street Enforcement PGTA Please describe your experience in detail managing operations of an on-street parking enforcement and/or meter program. Please include a detailed description of operational and managerial responsibilities. Describe your experience in supervising and managing the work of a multi-person staffing unit, including your role in recruiting, training, and evaluating employees. Required Questions for Off-Street Parking Operations PGTA Please describe your experience in detail managing an off-street parking program which served the general public, either as the employee of a public agency or as the employee of a private parking operator. Please include a detailed description of operational and managerial responsibilities including reporting and auditing, total contract or budget amount you managed, and your experience with Parking Access and Revenue Control Systems operating and reporting systems. Please describe your experience managing or coordinating parking during special events. Please include your role and responsibilities and a description of the types of events. Additional Information: Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Please note that applications are currently not accepted through CalOpps or any other third party job board application system. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application. The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits page for detailed information on coverage, cost, and dependent coverage. For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website . You will be able to view information based on different Sworn/Federated job classification. In additional to the benefits above, there is an additional perks site to explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership. Closing Date/Time: Continuous
Sep 17, 2024
Full Time
Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José. About the Department The Department of Transportation (DOT) plans, develops, operates, and maintains transportation facilities, services, and related systems which contribute to the livability and economic health of the City. We comprise a team of more than 500 people ready to serve the needs of our residents to improve the efficiency and safety of San José streets. We are an energetic and innovative team that is improving transportation in the nation’s 10th largest city, while focusing on safety, sustainability, and active public life! For more information about DOT, visit www.sanjoseca.gov/transportation . About the Division The Parking Division resides within Transportation and Parking Operations and provides a comprehensive range of services aimed at meeting the needs of businesses, downtown employees, visitors, convention, cultural and sports facilities, special events, schools and residents. Services include: Operations and maintenance of the City’s public parking facilities: eight garages and six surface lots totaling over 7,000 parking spaces, and 2,500 on-street metered parking spaces utilizing smart meter, and multi-space meter technologies. Management of vendor contracts, including a Parking Operations vendor responsible for day-to-day management of off-street facilities and Security vendor responsible for parking facility security and parking enforcement field investigations. Parking compliance activities supporting traffic safety, street cleanliness and maintenance activities, turnover of on-street spaces in business districts; and enhanced neighborhood quality-of-life through the removal of vehicles abandoned or stored in the public right-of-way. Collection of fines from parking citations and oversight of administrative review process for contested citations. Development and implementation of transportation and parking operation plans for a variety of special events, including provision of traffic control during events. Staff support to the Downtown Parking Board. The Board is comprised of seven members appointed by the City Council and serves as a public forum for discussion of downtown parking issues. The 24-25 fiscal year operating budget for the Parking Division’s services includes revenue projections of approximately $12 million from lots/garages and $3 million from on-street meters. The Division is supported by nearly 90 employees, both professional staff that lead programs, implement projects, and perform analytical administrative work; and field staff that provides parking compliance and meter collections/repair services. Position Duties The Department of Transportation (DOT) is looking to potentially fill three (3) vacancies for Parking/Ground Transportation Administrator. Each role has a distinct focus: one leads the on-street vehicle abatement efforts, another oversees on-street enforcement programs, and the third manages the daily operations of off-street parking lots and garages. On-Street Vehicle Abatement Parking/Ground Transportation Administrator The On-Street Vehicle Abatement Parking/Ground Transportation Administrator is a newly created position within the Division, reporting to the Vehicle Abatement Parking Manager. This role will oversee the launch and management of the City’s initiative to address vehicle blight and maintain street cleanliness across the City. New Program Services Include: Oversee the citywide enforcement of oversized and lived-in vehicles. Lead efforts to inventory oversized and lived-in vehicles parked on streets citywide. Analyze data to develop and implement a site/location prioritization strategy. Manage internal and external outreach, including delivering presentations to community stakeholders. Implement temporary and permanent parking restrictions, such as tow-away zones. Oversee enforcement activities, including towing, enhanced cleaning, and street-sweeping in designated zones/areas. Track program progress and outcomes, providing regular status reports. Manage interdepartmental relationships to ensure the program’s success. Under direction, the On-Street Vehicle Abatement Parking/Ground Transportation Administrator performs complex professional, analytical, and administrative work in the development, implementation, and management of parking programs and contracts related to on-street parking enforcement operations. This role includes one direct report—a Parking and Traffic Control Supervisor—and oversees eighteen (18) indirect reports, comprising two (2) Senior Parking and Traffic Control Officers (Sr. PTCOs) and sixteen (16) PTCOs. The successful candidate will lead, manage, and motivate a team of nineteen (19) staff members by setting clear goals, fostering an innovative work environment, maximizing staff development, and recognizing achievements appropriately. Key Responsibilities: Oversee the day-to-day management of the Parking Compliance Unit’s Vehicle Abatement Program. Serve as the City’s primary liaison for Council office staff and constituents regarding oversized vehicle and vehicle abatement concerns. Manage parking compliance and enforcement activities in alignment with the San Jose Municipal Code and California Vehicle Code. Analyze on-street parking conditions and assist in establishing appropriate parking controls. Manage program budgets and fiscal activities effectively. Provide staff support and collaborate with committees, boards, task forces, community groups, associations, and interdepartmental teams. Coordinate and contribute to the preparation of new parking ordinances, resolutions, requests for proposals (RFPs), agreements, and City Council memorandums related to on-street parking services. Analyze data to optimize the use and enforcement of on-street parking. Lead the hiring, onboarding, training, development, and performance appraisal of staff within the Parking Compliance Unit (PCU) and support the Vehicle Abatement Parking Manager in developing and managing Standard Operating Procedures across the unit. Perform routine audits of program operations, evaluate processes to identify improvement opportunities, and assist with the planning and execution of short- and long-term parking planning projects and programs. Support procurement processes within the Parking Division by developing Scopes of Service for RFPs and RFBs and develop reports and presentations for community meetings and other stakeholder groups. Manage vendor Navigate political decision-making processes and City procedures effectively. Assist with program reporting to Council/Committees, including the Transportation & Environment Committee (T&E). On-Street Enforcement Parking/Ground Transportation Administrator The On-Street Enforcement Parking/Ground Transportation Administrator reports to the On-Street Parking Manager and is responsible for managing and operating the City’s PCU and Meter Shop. The PCU oversees citywide enforcement of parking regulations and provides various services, including proactive patrols, school safety, residential permit enforcement, and street sweeping. The Meter Shop handles the installation, maintenance, and revenue collection for approximately 2,500 on-street parking meters. This position has two (2) direct reports: a Parking and Traffic Control Supervisor and a Senior Maintenance Worker, and oversees forty-seven (47) indirect reports, including four (4) Senior Parking and Traffic Control Officers (Sr. PTCOs), thirty-six (36) PTCOs, one (1) Staff Specialist, and six (6) Maintenance Workers. The successful candidate will plan, coordinate, assign, and supervise the work of employees engaged in parking enforcement and meter operations through subordinate supervisors. Key Responsibilities: Oversee the day-to-day management and operations of the Parking Compliance Unit (PCU) and Meter Shop. Serve as the primary liaison for Council office staff and constituents regarding general parking enforcement concerns, and manage internal and external outreach, including presentations to community stakeholders. Ensure compliance with the San Jose Municipal Code and California Vehicle Code, analyze on-street parking conditions, and implement appropriate parking controls and restrictions, such as tow-away zones. Manage program budgets, fiscal activities, and interdepartmental relationships to ensure program success, while providing staff support and collaborating with committees, boards, task forces, community groups, and other City departments and agencies. Conduct data analysis to optimize the use and enforcement of on-street parking, and assist in developing new parking ordinances, resolutions, requests for proposals (RFPs), agreements, and City Council memorandums. Lead the hiring, onboarding, training, development, and performance appraisal of staff within the PCU and Meter Shop and support the On-Street Parking Manager in developing and managing Standard Operating Procedures across the unit. Perform routine audits of program operations, evaluate processes to identify improvement opportunities, and assist with the planning and execution of short- and long-term parking planning projects and programs. Support procurement processes within the Parking Division by developing Scopes of Service for RFPs and RFBs and develop reports and presentations for the Downtown Parking Board, community meetings, and other stakeholder groups. Respond to customer service inquiries and assist with program reporting to Council and Committees, including the Transportation & Environment Committee (T&E). Off-Street Operations Parking/Ground Transportation Administrator : The Off-Street Parking/Ground Transportation Administrator focuses on managing the day-to-day operations of eight parking garages and six surface lots, totaling approximately 7,300 parking spaces, primarily in Downtown San José. The position reports to the Off-Street Parking Manager and oversees a Parking and Traffic Control Supervisor. The successful candidate will lead a team that works closely with Downtown businesses and residents, community groups, associations, Council Offices, the Downtown Parking Board, the Convention Center and Cultural Facilities operator, and other City departments to deliver off-street parking services. They will ensure that the off-street parking program consistently provides the highest level of customer service, minimizes costs, and maximizes cash flow to the City. Key Responsibilities: Develop, implement, and manage agreements and contracts related to off-street parking operations, including major projects like facade and elevator modernization, and security program analysis. Lead and manage off-street parking staff by establishing goals, fostering an innovative work environment, maximizing development opportunities, and providing appropriate recognition. Work directly with Downtown businesses, community groups, Council Offices, and other stakeholders to deliver effective off-street parking services. Oversee the maintenance and security of parking facilities and the parking guidance system, ensuring optimal operation. Analyze Downtown San José’s parking supply and demand, considering local market conditions and future developments. Manage marketing agreements and implement strategies to attract customers and increase participation in parking programs. Perform and analyze results from semi-annual customer service surveys for all parking facilities, track City Council-approved Performance Measures, and manage off-street parking operating budgets. Provide staff support to advisory committees, boards, and task forces, and coordinate the preparation of parking ordinances, resolutions, Requests for Proposals (RFPs), agreements, and City Council memorandums. Plan, coordinate, and execute comprehensive short- and long-term parking projects and programs, including special events like Cinequest, Convention Center events, and Christmas in the Park. Develop reports and presentations for the Downtown Parking Board and other stakeholder committees. Represent the Off-Street Parking Manager at meetings with internal and external stakeholders, and perform other duties as assigned. Minimum Qualifications Education: Successful completion of advanced undergraduate coursework from an accredited college or university in Public Administration, Business Administration, Engineering, or a closely related field. Experience: Four (4) years of increasingly responsible professional analytical staff experience, including at least two (2) years of professional experience working in a public parking or municipal traffic/transportation program. Other Qualifications Desirable Qualifications Licenses or Certifications: Possession of a valid California Driver’s License may be required. Previous experience managing a municipal parking program Knowledge and understanding of Federal, State and local laws, rules and regulations pertaining to parking and transportation policies and programs Experience working within in a complex political environment and an understanding of political decision-making processes Knowledge and understanding of advanced practices, trends and technologies within the transportation and parking industry Effective communicator, capable of developing strong partnerships and working relationships with management, peers, staff, Council staff and community groups Strong analytical, managerial and leadership skills The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices including management of transportation and parking programs, technical research and data analysis, Citywide and departmental procedures/policies and federal and state rules and regulations. Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions. Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach. Collaboration - Develops networks and builds alliances; engages in cross-functional activities. Communication Skills - Communicates and listens effectively and responds in a timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current, well-organized, legible, concise, neat, and in proper grammatical form responds to statements and comments of others in a way that reflects understanding of the content and the accompanying emotion; asks clarifying questions to assure understanding of what the speaker intended, and ensures consistent communication takes place within area of responsibility. Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements. Management - Evaluates priorities to ensure the 'true' top priorities are handled satisfactorily; sets clear goals for the employees and the work unit. Selection Process: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions specific to your position interest to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. This recruitment is open-until-filled with priority screening taking place on 10/07/2024. If you have questions about the duties of these positions, the selection or hiring processes, please contact Cyrus Castillo at cyrus.castillo@sanjoseca.gov. Job Specific/Desirable Qualification Questions: This recruitment is for up to three (3) Parking and Ground Transportation Administrator positions, please indicate which position(s) you are interested in: On-Street Vehicle Abatement PGTA On-Street Enforcement PGTA Off-Street Operations PGTA You must answer the required questions as well as any position specific question(s) for each PGTA position you are interested in applying for. Required Questions for all PGTA Positions: Please describe your experience in increasingly responsible staff analytic or professional administrative experience, including two (2) years of experience in management of a comprehensive public parking program or in a similar contract management or airport ground transportation position. Please include where you obtain this experience and how many years of experience. Describe your experience in working with members of the public and internal stakeholder to address and resolve customer service issues. Please describe your experience in detail in making data-driven decisions related to a program or service. Please describe the program and/or service you worked on and include information on what data was collected and analyzed and how the data analysis helped in framing managerial decisions. Required Questions for On-Street Vehicle Abatement PGTA Please describe your experience implementing new programs, establishing program service levels, creating Standard Operating Procedures, documenting program progress, and reporting out on deliverables and outcomes. Please describe your experience in managing parking enforcement program activities, including program details and your understanding of vehicle abatement processes and local/state regulations. Required Questions for On-Street Enforcement PGTA Please describe your experience in detail managing operations of an on-street parking enforcement and/or meter program. Please include a detailed description of operational and managerial responsibilities. Describe your experience in supervising and managing the work of a multi-person staffing unit, including your role in recruiting, training, and evaluating employees. Required Questions for Off-Street Parking Operations PGTA Please describe your experience in detail managing an off-street parking program which served the general public, either as the employee of a public agency or as the employee of a private parking operator. Please include a detailed description of operational and managerial responsibilities including reporting and auditing, total contract or budget amount you managed, and your experience with Parking Access and Revenue Control Systems operating and reporting systems. Please describe your experience managing or coordinating parking during special events. Please include your role and responsibilities and a description of the types of events. Additional Information: Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Please note that applications are currently not accepted through CalOpps or any other third party job board application system. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application. The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits page for detailed information on coverage, cost, and dependent coverage. For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website . You will be able to view information based on different Sworn/Federated job classification. In additional to the benefits above, there is an additional perks site to explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership. Closing Date/Time: Continuous
CITY OF MILPITAS, CA
Milpitas, California, United States
Definition The City of Milpitas Incorporated in 1954, the City of Milpitas is a bustling general-law city supervised by a council-manager form of government. Milpitas is a full-service city that includes Police, Fire, and a water utility and sewer utility. The Council makes planning and policy decisions for residents, and oversees the City’s $253.2 million budget. Issues currently challenging the City include development, quality of life, and traffic. The Finance Department provides fiscal strategies and operations of the City in accordance with City Council policies and relevant regulations with a small but powerful staff of 30 FTEs. The Department strategizes, manages, and directs programs and activities including fiscal policies, budgets, audited financial statements, compliance, transparency reporting, asset and debt management, procurement, risk management, utility fiscal services, business licenses and excellent customer service. The ideal candidate for Budget Manager is a highly skilled financial professional with extensive knowledge in governmental accounting, budgeting, and fiscal management. This individual possesses strong analytical abilities to perform complex budget analysis and forecasts, utilizing econometric models and statistical methods. They will exhibit exceptional leadership and communication skills, both written and verbal, to effectively convey intricate financial information to diverse stakeholders including City officials, department heads, and the public. For the complete job description, please visit: Budget Manager Examples of Duties Duties may include, but are not limited to, the following: Plan, organize, direct, and coordinate the City budget processes, including non-departmental budgets. Forecast revenues and expenditures for various funds by employing statistical methods, economic data and trend analysis. Prepare financial materials for City Manager, Council Budget Review Sessions, public hearings, and meetings, contributing to financial planning strategies. Develop and recommend budget policies, and assisting in their implementation Coordinate and integrate budget amendments/transfers into the budget system, along with performing revenue and expenditure analysis and generating quarterly status reports. Create procedures for monitoring revenues, expenditures, encumbrances, and capital projects, ensuring compliance with local, state, and federal regulations. Review and approve budget change requests, travel, training, and contract services within designated authority limits. Conduct in-depth budgetary research, studies, and prepare reports on financial matters. Collaborate with external and internal auditors to analyze financial records and operational systems. Assist department heads in identifying and resolving budgetary issues, providing guidance on budget development and amendments. Offer cost accounting support for establishing fees and maintaining City-wide fee resolutions Supervise staff involved in budget preparation, evaluation, and reviews, as well as activities related to investment, debt management, and risk management. Perform other task(s) as assigned. Essential duties require the following physical abilities and work environment: Ability to work in a standard office environment, attend night (evening) meetings, and travel to various locations within and outside the City of Milpitas. Typical Qualifications EDUCATION AND EXPERIENCE: Experience: Five years of increasingly responsible administrative experience in municipal finance. Supervisory experience is desired. Education: Bachelor's degree from an accredited college or university in Business or Public Administration with specialization in Finance, Accounting, or a closely related field. Master's degree and CPA license is highly desirable. License or Certificate: Possession and maintenance of a valid California Driver's License may be required. REQUIRED DOCUMENTS: Education documents are required for this position. All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official / unofficial transcripts verifying institution, student, date, degree and area of specialization conferred) by the final closing date for this posting. Supplemental Information **Panel Interviews for this position are tentatively scheduled for the week of October 7 or October 14, 2024** SELECTION PROCESS: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Supplemental Questionnaire. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. Please note: The examination process (including dates) may be changed as deemed necessary by the Human Resources Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process. HYBRID WORK OPTION: Based on departmental needs, incumbents in this position may be authorized to work remotely 1-2 days per week. SUPERVISION RECEIVED AND EXERCISED: Reports to and receives direction from the Director of Finance. Exercises direct and indirect supervision over assigned professional, technical, and clerical staff. CONFLICT OF INTEREST: Incumbents in this position are required to file a Conflict of Interest Statement upon assuming office, annually, and upon leaving office, in accordance with Resolution No. 8833. In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department. The City of Milpitas is an Equal Opportunity Employer. RETIREMENT Membership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security,but do contribute to Medicare. MEDICAL INSURANCE Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage. RETIREE MEDICAL Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service. DENTAL & VISION City provides full family coverage for Delta Dental and MES Vision at no cost to the employee. LIFE INSURANCE City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance. DISABILITY INSURANCE City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month. DEFERRED COMPENSATION City contributes $75 per month on the employee's behalf. VACATION Hourly employees earn 11-31 days of vacation and Exempt employees earn 16-36 days of vacation based on years of service. HOLIDAYS Employees receive 12 paid holidays and one (1) floating holiday per year. SICK LEAVE Employees earn 12 days annually. TUITION REIMBURSEMENT Employees are eligible to receive up to $2,000 per fiscal year in tuition reimbursement. FITNESS PROGRAM Employeesare offered free access to City-sponsored sports and fitness programs. The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or https://www.milpitas.gov/245/Benefits for more information on employee benefits. Closing Date/Time: 9/22/2024 11:59 PM Pacific
Sep 07, 2024
Full Time
Definition The City of Milpitas Incorporated in 1954, the City of Milpitas is a bustling general-law city supervised by a council-manager form of government. Milpitas is a full-service city that includes Police, Fire, and a water utility and sewer utility. The Council makes planning and policy decisions for residents, and oversees the City’s $253.2 million budget. Issues currently challenging the City include development, quality of life, and traffic. The Finance Department provides fiscal strategies and operations of the City in accordance with City Council policies and relevant regulations with a small but powerful staff of 30 FTEs. The Department strategizes, manages, and directs programs and activities including fiscal policies, budgets, audited financial statements, compliance, transparency reporting, asset and debt management, procurement, risk management, utility fiscal services, business licenses and excellent customer service. The ideal candidate for Budget Manager is a highly skilled financial professional with extensive knowledge in governmental accounting, budgeting, and fiscal management. This individual possesses strong analytical abilities to perform complex budget analysis and forecasts, utilizing econometric models and statistical methods. They will exhibit exceptional leadership and communication skills, both written and verbal, to effectively convey intricate financial information to diverse stakeholders including City officials, department heads, and the public. For the complete job description, please visit: Budget Manager Examples of Duties Duties may include, but are not limited to, the following: Plan, organize, direct, and coordinate the City budget processes, including non-departmental budgets. Forecast revenues and expenditures for various funds by employing statistical methods, economic data and trend analysis. Prepare financial materials for City Manager, Council Budget Review Sessions, public hearings, and meetings, contributing to financial planning strategies. Develop and recommend budget policies, and assisting in their implementation Coordinate and integrate budget amendments/transfers into the budget system, along with performing revenue and expenditure analysis and generating quarterly status reports. Create procedures for monitoring revenues, expenditures, encumbrances, and capital projects, ensuring compliance with local, state, and federal regulations. Review and approve budget change requests, travel, training, and contract services within designated authority limits. Conduct in-depth budgetary research, studies, and prepare reports on financial matters. Collaborate with external and internal auditors to analyze financial records and operational systems. Assist department heads in identifying and resolving budgetary issues, providing guidance on budget development and amendments. Offer cost accounting support for establishing fees and maintaining City-wide fee resolutions Supervise staff involved in budget preparation, evaluation, and reviews, as well as activities related to investment, debt management, and risk management. Perform other task(s) as assigned. Essential duties require the following physical abilities and work environment: Ability to work in a standard office environment, attend night (evening) meetings, and travel to various locations within and outside the City of Milpitas. Typical Qualifications EDUCATION AND EXPERIENCE: Experience: Five years of increasingly responsible administrative experience in municipal finance. Supervisory experience is desired. Education: Bachelor's degree from an accredited college or university in Business or Public Administration with specialization in Finance, Accounting, or a closely related field. Master's degree and CPA license is highly desirable. License or Certificate: Possession and maintenance of a valid California Driver's License may be required. REQUIRED DOCUMENTS: Education documents are required for this position. All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official / unofficial transcripts verifying institution, student, date, degree and area of specialization conferred) by the final closing date for this posting. Supplemental Information **Panel Interviews for this position are tentatively scheduled for the week of October 7 or October 14, 2024** SELECTION PROCESS: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Supplemental Questionnaire. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. Please note: The examination process (including dates) may be changed as deemed necessary by the Human Resources Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process. HYBRID WORK OPTION: Based on departmental needs, incumbents in this position may be authorized to work remotely 1-2 days per week. SUPERVISION RECEIVED AND EXERCISED: Reports to and receives direction from the Director of Finance. Exercises direct and indirect supervision over assigned professional, technical, and clerical staff. CONFLICT OF INTEREST: Incumbents in this position are required to file a Conflict of Interest Statement upon assuming office, annually, and upon leaving office, in accordance with Resolution No. 8833. In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department. The City of Milpitas is an Equal Opportunity Employer. RETIREMENT Membership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security,but do contribute to Medicare. MEDICAL INSURANCE Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage. RETIREE MEDICAL Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service. DENTAL & VISION City provides full family coverage for Delta Dental and MES Vision at no cost to the employee. LIFE INSURANCE City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance. DISABILITY INSURANCE City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month. DEFERRED COMPENSATION City contributes $75 per month on the employee's behalf. VACATION Hourly employees earn 11-31 days of vacation and Exempt employees earn 16-36 days of vacation based on years of service. HOLIDAYS Employees receive 12 paid holidays and one (1) floating holiday per year. SICK LEAVE Employees earn 12 days annually. TUITION REIMBURSEMENT Employees are eligible to receive up to $2,000 per fiscal year in tuition reimbursement. FITNESS PROGRAM Employeesare offered free access to City-sponsored sports and fitness programs. The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or https://www.milpitas.gov/245/Benefits for more information on employee benefits. Closing Date/Time: 9/22/2024 11:59 PM Pacific
Sonoma County, CA
Santa Rosa, California, United States
Position Information Sonoma County Water Agency (Sonoma Water) is looking for their next Assistant General Manager - Operations and Maintenance! Sonoma Water is a recognized leader in California water management, sanitation services, flood protection, and environmental stewardship. Sonoma Water is seeking a visionary and innovative Assistant General Manager (AGM) to lead our Operations and Maintenance Division. This position assists the Sonoma Water General Manager in the overall management of activities related to the core functions of operations and maintenance which includes water delivery to more than 600,000 residents in portions of Sonoma and Marin counties, wastewater management for seven sanitation districts/zones, maintenance of 75 miles of flood protection channels, and environmental compliance and sustainability. This position is a member of the executive committee, which works together to develop organizational policies, budgets, and strategic plan oversight. This AGM will plan, organize, and coordinate water and wastewater operations and services in the Maintenance and Operations (O&M) division which consists of three sections: Operations, Maintenance, and Internal Program Services (Emergency Management/Project Management/Security). They will be responsible for maintaining collaborative relationships with community Sonoma Water’s staff, Board of Directors and Water Contractors, stakeholders, and local, state, and regional agencies. Additional responsibilities include: Strategic oversight of the systems within the O&M Division to ensure ongoing continuity of services, compliance with local, state, and federal regulatory bodies, and appropriate communication with stakeholders Plans, leads and directs all O&M staff and ensures Sonoma Water strategic priorities are advanced Oversees and allocates O&M resources to ensure Sonoma Water priorities are advanced Oversees the O&M Budget Acts as Emergency Operation Center (EOC) Director during times of an EOC Sonoma Water activation Participates in the overall management activities of Sonoma Water’s core functions and acts on behalf of the General Manager during their absence Attends internal and external meetings and works closely with the Sonoma Water executive committee to move organizational priorities forward and to advocate for O&M needs and ensure appropriate prioritization of projects The ideal Sonoma Water Assistant General Manager candidate will possess broad knowledge of business and public water utility operations, an interest in and expertise in Sonoma water issues, seasoned professional judgment, superior communication skills, and the ability to motivate staff and lead by example, and a dedication to serving our community. The ideal candidate will also possess: Extensive experience with water & wastewater regulatory bodies A demonstrated ability to maintain compliance with various water & wastewater permits and experience interacting with stakeholders and regulators Experience representing a utility with stakeholders including: regional board, division of drinking water and state water resources control board Demonstrated leadership experience and ability to adapt to changing and often challenging situations Water Treatment, Water Distribution, and Wastewater certifications are highly desired About Sonoma Water Sonoma Water is a special district formed by the California State Legislature in 1949 and is responsible for providing a safe and reliable water supply to its customers in portions of Sonoma and Marin counties. Sonoma Water also maintains 75 miles of flood protection channels and provides sanitation services to seven districts/zones. Employing approximately 260 employees, Sonoma Water consists of four divisions including Engineering & Resource Planning, Environmental Resources, Business Services & External Affairs, and Water/Wastewater Operations & Maintenance. Sonoma Water supports the concept of environmental sustainability, focusing on renewable power sources, and strives to be a leader in its water use efficiency and fishery restoration programs. Sonoma Water is guided by a strategic plan that is updated every five-years, which includes amongst its highest priorities ensuring the organization supports its employees. Sonoma Water is dedicated to providing a safe, professional and career driven organization for its employees. Sonoma Water is a community service-oriented organization with primary customers including our wholesale water contractors, sanitation customers and those communities served by flood protection facilities. The Sonoma County Board of Supervisors serves as the Sonoma Water Board of Directors. Employees of Sonoma Water are employees of a special district and are not subject to the provisions of the Civil Service Ordinance of the County of Sonoma. What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . Sonoma Water is currently recruiting to fill a Water Agency Assistant General Manager position. This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of education, training, and work experience which would provide the opportunity to acquire the knowledge and abilities listed. Normally, this would include a Bachelor's degree, or equivalent, in public administration, business administration, environmental studies, geography, economics, engineering, physical and biological sciences, or a related field and five years of senior-level administrative and supervisory experience, which included responsibility for the development and implementation of complex public works/utility projects, programs, goals, policies, and strategies. Extensive course work in water and/or waste water is desirable. License: Possession of a valid certification of registration as a Professional Engineer issued by the State Board of Professional Engineers, Land Surveyors, and Geologists is desirable. Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Thorough knowledge of: modern principles, practices, and methods of public administration and general management; principles and practices of environmental management in relating to water, wastewater, and flood control activities; principles and practices of supervision and performance management; principles and practices of budget and fiscal management; principles of organization and management applicable to local government; principles and methods of effective communication, facilitation, and teambuilding; and principles, practices, and methods of project management. Considerable knowledge of: utility operations and maintenance; County government; Federal, State, and local agencies which must coordinate work with Agency; environmental regulations; citizen and public interest groups dealing with water, wastewater, and environmental matters; design, location, construction, and maintenance of public works, water resources, enhancement, and other public projects. Ability to: Make good decisions; exercise independent judgment; analyze administrative problems and a variety of programs, systems, and procedures; develop goals, objectives, and performance measures consistent with Agency mission, vision, and strategic plans; plan, organize, coordinate, supervise, guide, motivate, and evaluate professional and technical employees; communicate with others at all levels; deal tactfully, convincingly, and effectively with department personnel, government officials, representatives of interest groups, and the general public; effectively assemble, organize, and present in written and oral form reports containing alternative solutions and recommendations; and balance resource and conservation needs with Agency goals of providing water, sanitation, and flood control services. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions may be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: JT HR Technician: KK IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 10/8/2024 11:59 PM Pacific
Sep 18, 2024
Full Time
Position Information Sonoma County Water Agency (Sonoma Water) is looking for their next Assistant General Manager - Operations and Maintenance! Sonoma Water is a recognized leader in California water management, sanitation services, flood protection, and environmental stewardship. Sonoma Water is seeking a visionary and innovative Assistant General Manager (AGM) to lead our Operations and Maintenance Division. This position assists the Sonoma Water General Manager in the overall management of activities related to the core functions of operations and maintenance which includes water delivery to more than 600,000 residents in portions of Sonoma and Marin counties, wastewater management for seven sanitation districts/zones, maintenance of 75 miles of flood protection channels, and environmental compliance and sustainability. This position is a member of the executive committee, which works together to develop organizational policies, budgets, and strategic plan oversight. This AGM will plan, organize, and coordinate water and wastewater operations and services in the Maintenance and Operations (O&M) division which consists of three sections: Operations, Maintenance, and Internal Program Services (Emergency Management/Project Management/Security). They will be responsible for maintaining collaborative relationships with community Sonoma Water’s staff, Board of Directors and Water Contractors, stakeholders, and local, state, and regional agencies. Additional responsibilities include: Strategic oversight of the systems within the O&M Division to ensure ongoing continuity of services, compliance with local, state, and federal regulatory bodies, and appropriate communication with stakeholders Plans, leads and directs all O&M staff and ensures Sonoma Water strategic priorities are advanced Oversees and allocates O&M resources to ensure Sonoma Water priorities are advanced Oversees the O&M Budget Acts as Emergency Operation Center (EOC) Director during times of an EOC Sonoma Water activation Participates in the overall management activities of Sonoma Water’s core functions and acts on behalf of the General Manager during their absence Attends internal and external meetings and works closely with the Sonoma Water executive committee to move organizational priorities forward and to advocate for O&M needs and ensure appropriate prioritization of projects The ideal Sonoma Water Assistant General Manager candidate will possess broad knowledge of business and public water utility operations, an interest in and expertise in Sonoma water issues, seasoned professional judgment, superior communication skills, and the ability to motivate staff and lead by example, and a dedication to serving our community. The ideal candidate will also possess: Extensive experience with water & wastewater regulatory bodies A demonstrated ability to maintain compliance with various water & wastewater permits and experience interacting with stakeholders and regulators Experience representing a utility with stakeholders including: regional board, division of drinking water and state water resources control board Demonstrated leadership experience and ability to adapt to changing and often challenging situations Water Treatment, Water Distribution, and Wastewater certifications are highly desired About Sonoma Water Sonoma Water is a special district formed by the California State Legislature in 1949 and is responsible for providing a safe and reliable water supply to its customers in portions of Sonoma and Marin counties. Sonoma Water also maintains 75 miles of flood protection channels and provides sanitation services to seven districts/zones. Employing approximately 260 employees, Sonoma Water consists of four divisions including Engineering & Resource Planning, Environmental Resources, Business Services & External Affairs, and Water/Wastewater Operations & Maintenance. Sonoma Water supports the concept of environmental sustainability, focusing on renewable power sources, and strives to be a leader in its water use efficiency and fishery restoration programs. Sonoma Water is guided by a strategic plan that is updated every five-years, which includes amongst its highest priorities ensuring the organization supports its employees. Sonoma Water is dedicated to providing a safe, professional and career driven organization for its employees. Sonoma Water is a community service-oriented organization with primary customers including our wholesale water contractors, sanitation customers and those communities served by flood protection facilities. The Sonoma County Board of Supervisors serves as the Sonoma Water Board of Directors. Employees of Sonoma Water are employees of a special district and are not subject to the provisions of the Civil Service Ordinance of the County of Sonoma. What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . Sonoma Water is currently recruiting to fill a Water Agency Assistant General Manager position. This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of education, training, and work experience which would provide the opportunity to acquire the knowledge and abilities listed. Normally, this would include a Bachelor's degree, or equivalent, in public administration, business administration, environmental studies, geography, economics, engineering, physical and biological sciences, or a related field and five years of senior-level administrative and supervisory experience, which included responsibility for the development and implementation of complex public works/utility projects, programs, goals, policies, and strategies. Extensive course work in water and/or waste water is desirable. License: Possession of a valid certification of registration as a Professional Engineer issued by the State Board of Professional Engineers, Land Surveyors, and Geologists is desirable. Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Thorough knowledge of: modern principles, practices, and methods of public administration and general management; principles and practices of environmental management in relating to water, wastewater, and flood control activities; principles and practices of supervision and performance management; principles and practices of budget and fiscal management; principles of organization and management applicable to local government; principles and methods of effective communication, facilitation, and teambuilding; and principles, practices, and methods of project management. Considerable knowledge of: utility operations and maintenance; County government; Federal, State, and local agencies which must coordinate work with Agency; environmental regulations; citizen and public interest groups dealing with water, wastewater, and environmental matters; design, location, construction, and maintenance of public works, water resources, enhancement, and other public projects. Ability to: Make good decisions; exercise independent judgment; analyze administrative problems and a variety of programs, systems, and procedures; develop goals, objectives, and performance measures consistent with Agency mission, vision, and strategic plans; plan, organize, coordinate, supervise, guide, motivate, and evaluate professional and technical employees; communicate with others at all levels; deal tactfully, convincingly, and effectively with department personnel, government officials, representatives of interest groups, and the general public; effectively assemble, organize, and present in written and oral form reports containing alternative solutions and recommendations; and balance resource and conservation needs with Agency goals of providing water, sanitation, and flood control services. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions may be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: JT HR Technician: KK IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 10/8/2024 11:59 PM Pacific
Introduction This examination is being given to fill one full-time vacancy in San Joaquin General Hospital's Medical Surgical Department and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. The Staff Nurse V-Assistant Nursing Department Manager is a supervisory level position and assists the Nursing Department Manager in assessing total patient needs, evaluates performance of staff, and coordinates the unit with other hospital divisions or services. The ideal candidates should possess advanced level professional nursing experience in an acute care hospital, possess excellent communication skills, demonstrate a strong work ethic, leadership skills, and an ability to work in a fast-paced, team-oriented environment. San Joaquin General Hospital is a public hospital, designated level II Trauma Center and Certified Stroke Center. This teaching hospital environment will rely on you to make a difference as a team player on a high functioning multi-disciplinary team. To learn more about San Joaquin General Hospital visit www.sjgeneral.org The work schedule may include AM, Nights, or PM shifts as well as weekends and holidays depending upon the operational needs of the department. A comprehensive benefits package and ability to participate in the San Joaquin County Employees’ Retirement Association (SJCERA) is provided. Visit www.sjcera.org to learn more . Salary Information (base salary): Job Title Hourly Biweekly Annual (approx.) Staff Nurse V ADM $63.80-$77.54 $5,104-$6203 $132,704-$161,283 The following incentives and bonuses may be available for eligible full time new hires. Incentives and bonuses are subject to approval by Human Resources. Vacation Accrual Rate: San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave: Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus: $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Supervises staff and assists with management of the unit or units; assists in planning and implementing staff schedules; assists in assigning work to professional, para-professional and technical staff in order to best utilize the skills of personnel and to maintain a high quality of patient care; evaluates performance of and disciplines assigned personnel, including subordinate supervisory staff; participates in the selection of new employees. Supervises staff and assists with management of the unit or units; assists in planning and implementing staff schedules; assists in assigning work to professional, para-professional and technical staff in order to best utilize the skills of personnel and to maintain a high quality of patient care; evaluates performance of and disciplines assigned personnel, including subordinate supervisory staff; participates in the selection of new employees. Participates in formulating, interpreting and implementing policies, procedures, and standards of nursing care; assists in coordinating the services of the unit with other hospital divisions; may oversee and coordinate insurance billing and reimbursement-related procedures for the unit; may develop and implement various quality control measures; assists with development and maintenance of the department budget. Participates in initiating the nursing process and performing clinical patient care, including therapeutic measures prescribed by medical authority within the limits of the Nurse Practice Act and department policy; participates in preparation and implementation of written nursing care plans for individual patients. Evaluates the total nursing needs of the patient including physical, psychological, spiritual, cultural and socio-economic; participates in planning, coordinating and administering total patient care; evaluates symptoms, reactions, and progress. Participates with clinical staff in working with patients and families through teaching, counseling, and other methodology in order to help them understand, cope with, and accept illness, treatment, and therapy; assists in self care strategies; may supervise and participate in therapy groups, individual counseling and family conferences as necessary; may provide crisis intervention, crisis stabilization and follow-up therapy; may make crisis referrals as required. Keeps records of patient’s health care treatment and/or hospital stay; prepares reports and standard forms; initiates and completes performance improvement and other studies in cooperation with management. Maintains and updates knowledge base and nursing skills by reading literature, attending workshops, lectures, conferences, and classes as may be required by the Administration of the Department of Health Care Services. Participates on committees as assigned; may represent the department to outside organizations as assigned. MINIMUM QUALIFICATIONS . Supplemental Application must be submitted with the employment application. EITHER I: Education : Bachelor's Degree in Nursing or related field. Experience : Two years of progressively responsible experience as a registered nurse in a Medical Surgical Unit including one year at a level equivalent to a San Joaquin County Staff Nurse IV. OR II: Certification: Possession of National Certification. Experience : Two years of progressively responsible experience as a registered nurse in a Medical Surgical Unit including one year at a level equivalent to a San Joaquin County Staff Nurse IV. AND Licenses and Certificates : Current registration as a nurse in the State of California. Possession of Chemotherapy Certification or a course acceptable to the Director of Nursing Services and Preceptor Class or equivalent KNOWLEDGE Theory, practices and techniques of nursing, particularly in area of specialty; current trends and developments in the practice of nursing; goals of patient care; current medical treatment methods, standards, equipment and supplies; nursing staffing patterns; basic principles of management and supervision; leadership skills; safety principles and practices; applicable Federal and State laws as related to patient care. ABILITY Assign, supervise, train, assist and evaluate members of a nursing service unit; prepare and maintain records, charts, reports, and statistical data; deal with patients empathetically and respectfully while performing treatments prescribed; instruct patients in self care and preventative health strategies; establish and maintain effective working relationships with others; maintain a safe facility environment; maintain cohesiveness and communication as a team during high stress; establish and maintain effective customer service; coordinate the several types of services which may be necessary for appropriate care; assist other staff in understanding current psycho-physiological aspects of illness; set priorities; work effectively under pressure; supervise and participate effectively in performance improvement processes; provides and promotes a positive learning environment. PHYSICAL/MENTAL REQUIREMENTS Mobility -Constant walking; frequent operation of a keyboard; standing for long periods of time, pushing/pulling, bending and squatting; occasional sitting for long periods of time, running, climbing stairs and climbing; Frequency of Lifting -Frequent restraining lifting/turning of heavy objects or people; Visual Requirements -Constant need for overall vision, color and depth perception, hand/eye coordination, and field of vision/peripheral vision; frequent reading and close up work; Dexterity -Frequent holding, reaching, grasping, repetitive motion and writing; Hearing/Talking -Constant hearing of normal speech; frequent hearing and talking on telephone or radio; occasional hearing of faint sounds and talking over public address; Emotional/Psychological Factors -Constant concentration and public contact; occasional exposure to hazardous materials; frequent exposure to emergency situations, including trauma, grief and death, decision making, working weekends and nights; occasional work at heights, working alone and overtime; Environmental Conditions -Frequent exposure to assaultive behavior by clients; occasional exposure to noise, cold/heat, and hazardous materials, dirt, dust, smoke, fumes and poor ventilation. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Health Insurance : San Joaquin County provides full-time employees and part-time employees eligible for benefits with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premiums. Dependent coverage is available for all plans. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 15 days each year up to 10 years; 20 days after 10 years; and 23 days after 20 years. Accrual rate is prorated for part-time employees eligible for benefits. Holiday : 14 paid holidays per year. Educational Leave : Each fiscal year, department heads grant 40 hours to full-time employees or 24 hours to part-time employees eligible for benefits of educational leave that are not carried beyond the end of the fiscal year. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range (1840 hours for part-time employees), they are eligible for a merit increase to the next step. Standby Pay : Employees designated by appointing authority to be in standby status is compensated at 33.33% of their regular hourly rate. Educational Supplement: Any bargaining unit nurse who meets at least one of the following criteria will receive an Educational Supplement equal to 5% of their base salary: For those classifications that require an Associate's Degree of Nursing, the nurse has a Bachelor's of Science in Nursing. (Nurses who work in Mental Health may substitute a Bachelor's Degree in Pyschology or Social Worker for a degree in Nursing.) For those classifications that require a Bachelor's of Science in Nursing, the nurse has a Master's of Science in Nursing. Possess National or approved International certification in the specialty area in which the nurse currently is assigned. Possess CCRN Certification and active ACLS Certificate. Provide proof of completion of a critical care class and active ACLS Certificate. License/Certificate Fees : The County provides reimbursement for specific classifications under the CNA MOU for fees required to renew State required license/certification. Fees associated with initial license/certification will not be covered. Pre-Employment Physical Exam : If required, will be conducted at San Joaquin County General Hospital at no cost to the employee. Job Sharing : Any regular, permanent full-time employee may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : The County offers an Educational Reimbursement Program. Eligible employees (civil service and part-time eligible for benefits) may be reimbursed for career-related course work taken on the employee’s own time up to $850 per fiscal year; an employee enrolled in an approved degree program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Introduction This examination is being given to fill one full-time vacancy in San Joaquin General Hospital's Medical Surgical Department and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. The Staff Nurse V-Assistant Nursing Department Manager is a supervisory level position and assists the Nursing Department Manager in assessing total patient needs, evaluates performance of staff, and coordinates the unit with other hospital divisions or services. The ideal candidates should possess advanced level professional nursing experience in an acute care hospital, possess excellent communication skills, demonstrate a strong work ethic, leadership skills, and an ability to work in a fast-paced, team-oriented environment. San Joaquin General Hospital is a public hospital, designated level II Trauma Center and Certified Stroke Center. This teaching hospital environment will rely on you to make a difference as a team player on a high functioning multi-disciplinary team. To learn more about San Joaquin General Hospital visit www.sjgeneral.org The work schedule may include AM, Nights, or PM shifts as well as weekends and holidays depending upon the operational needs of the department. A comprehensive benefits package and ability to participate in the San Joaquin County Employees’ Retirement Association (SJCERA) is provided. Visit www.sjcera.org to learn more . Salary Information (base salary): Job Title Hourly Biweekly Annual (approx.) Staff Nurse V ADM $63.80-$77.54 $5,104-$6203 $132,704-$161,283 The following incentives and bonuses may be available for eligible full time new hires. Incentives and bonuses are subject to approval by Human Resources. Vacation Accrual Rate: San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave: Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus: $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Supervises staff and assists with management of the unit or units; assists in planning and implementing staff schedules; assists in assigning work to professional, para-professional and technical staff in order to best utilize the skills of personnel and to maintain a high quality of patient care; evaluates performance of and disciplines assigned personnel, including subordinate supervisory staff; participates in the selection of new employees. Supervises staff and assists with management of the unit or units; assists in planning and implementing staff schedules; assists in assigning work to professional, para-professional and technical staff in order to best utilize the skills of personnel and to maintain a high quality of patient care; evaluates performance of and disciplines assigned personnel, including subordinate supervisory staff; participates in the selection of new employees. Participates in formulating, interpreting and implementing policies, procedures, and standards of nursing care; assists in coordinating the services of the unit with other hospital divisions; may oversee and coordinate insurance billing and reimbursement-related procedures for the unit; may develop and implement various quality control measures; assists with development and maintenance of the department budget. Participates in initiating the nursing process and performing clinical patient care, including therapeutic measures prescribed by medical authority within the limits of the Nurse Practice Act and department policy; participates in preparation and implementation of written nursing care plans for individual patients. Evaluates the total nursing needs of the patient including physical, psychological, spiritual, cultural and socio-economic; participates in planning, coordinating and administering total patient care; evaluates symptoms, reactions, and progress. Participates with clinical staff in working with patients and families through teaching, counseling, and other methodology in order to help them understand, cope with, and accept illness, treatment, and therapy; assists in self care strategies; may supervise and participate in therapy groups, individual counseling and family conferences as necessary; may provide crisis intervention, crisis stabilization and follow-up therapy; may make crisis referrals as required. Keeps records of patient’s health care treatment and/or hospital stay; prepares reports and standard forms; initiates and completes performance improvement and other studies in cooperation with management. Maintains and updates knowledge base and nursing skills by reading literature, attending workshops, lectures, conferences, and classes as may be required by the Administration of the Department of Health Care Services. Participates on committees as assigned; may represent the department to outside organizations as assigned. MINIMUM QUALIFICATIONS . Supplemental Application must be submitted with the employment application. EITHER I: Education : Bachelor's Degree in Nursing or related field. Experience : Two years of progressively responsible experience as a registered nurse in a Medical Surgical Unit including one year at a level equivalent to a San Joaquin County Staff Nurse IV. OR II: Certification: Possession of National Certification. Experience : Two years of progressively responsible experience as a registered nurse in a Medical Surgical Unit including one year at a level equivalent to a San Joaquin County Staff Nurse IV. AND Licenses and Certificates : Current registration as a nurse in the State of California. Possession of Chemotherapy Certification or a course acceptable to the Director of Nursing Services and Preceptor Class or equivalent KNOWLEDGE Theory, practices and techniques of nursing, particularly in area of specialty; current trends and developments in the practice of nursing; goals of patient care; current medical treatment methods, standards, equipment and supplies; nursing staffing patterns; basic principles of management and supervision; leadership skills; safety principles and practices; applicable Federal and State laws as related to patient care. ABILITY Assign, supervise, train, assist and evaluate members of a nursing service unit; prepare and maintain records, charts, reports, and statistical data; deal with patients empathetically and respectfully while performing treatments prescribed; instruct patients in self care and preventative health strategies; establish and maintain effective working relationships with others; maintain a safe facility environment; maintain cohesiveness and communication as a team during high stress; establish and maintain effective customer service; coordinate the several types of services which may be necessary for appropriate care; assist other staff in understanding current psycho-physiological aspects of illness; set priorities; work effectively under pressure; supervise and participate effectively in performance improvement processes; provides and promotes a positive learning environment. PHYSICAL/MENTAL REQUIREMENTS Mobility -Constant walking; frequent operation of a keyboard; standing for long periods of time, pushing/pulling, bending and squatting; occasional sitting for long periods of time, running, climbing stairs and climbing; Frequency of Lifting -Frequent restraining lifting/turning of heavy objects or people; Visual Requirements -Constant need for overall vision, color and depth perception, hand/eye coordination, and field of vision/peripheral vision; frequent reading and close up work; Dexterity -Frequent holding, reaching, grasping, repetitive motion and writing; Hearing/Talking -Constant hearing of normal speech; frequent hearing and talking on telephone or radio; occasional hearing of faint sounds and talking over public address; Emotional/Psychological Factors -Constant concentration and public contact; occasional exposure to hazardous materials; frequent exposure to emergency situations, including trauma, grief and death, decision making, working weekends and nights; occasional work at heights, working alone and overtime; Environmental Conditions -Frequent exposure to assaultive behavior by clients; occasional exposure to noise, cold/heat, and hazardous materials, dirt, dust, smoke, fumes and poor ventilation. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Health Insurance : San Joaquin County provides full-time employees and part-time employees eligible for benefits with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premiums. Dependent coverage is available for all plans. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 15 days each year up to 10 years; 20 days after 10 years; and 23 days after 20 years. Accrual rate is prorated for part-time employees eligible for benefits. Holiday : 14 paid holidays per year. Educational Leave : Each fiscal year, department heads grant 40 hours to full-time employees or 24 hours to part-time employees eligible for benefits of educational leave that are not carried beyond the end of the fiscal year. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range (1840 hours for part-time employees), they are eligible for a merit increase to the next step. Standby Pay : Employees designated by appointing authority to be in standby status is compensated at 33.33% of their regular hourly rate. Educational Supplement: Any bargaining unit nurse who meets at least one of the following criteria will receive an Educational Supplement equal to 5% of their base salary: For those classifications that require an Associate's Degree of Nursing, the nurse has a Bachelor's of Science in Nursing. (Nurses who work in Mental Health may substitute a Bachelor's Degree in Pyschology or Social Worker for a degree in Nursing.) For those classifications that require a Bachelor's of Science in Nursing, the nurse has a Master's of Science in Nursing. Possess National or approved International certification in the specialty area in which the nurse currently is assigned. Possess CCRN Certification and active ACLS Certificate. Provide proof of completion of a critical care class and active ACLS Certificate. License/Certificate Fees : The County provides reimbursement for specific classifications under the CNA MOU for fees required to renew State required license/certification. Fees associated with initial license/certification will not be covered. Pre-Employment Physical Exam : If required, will be conducted at San Joaquin County General Hospital at no cost to the employee. Job Sharing : Any regular, permanent full-time employee may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : The County offers an Educational Reimbursement Program. Eligible employees (civil service and part-time eligible for benefits) may be reimbursed for career-related course work taken on the employee’s own time up to $850 per fiscal year; an employee enrolled in an approved degree program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
The Position Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl . Starting Salary For this Position is within $81,444.31 - $93,700 Annually Dependent On Qualifications JOB SUMMARY Cross Reporting to the Chief Building Official and Manager of Planning, the Principal Planner specializes in Geographic Information Systems (GIS), leading a team of professionals and supporting the Department of Development Services. The incumbent will focus on ensuring the effective utilization of planning and development data, records management, geospatial analysis, and statistical methods in guiding land use decisions and long-term development strategies. The employee also supervises and coordinates the activities of subordinate planners and other technical employees engaged ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Collects, compiles, tabulate and analyze data and factual materials fundamental to a comprehensive planning program. Supervises and mentors a team of professionals in utilizing GIS and statistical methods to analyze demographic trends and forecast population growth, informing long-term growth policies. Oversees the management of databases and complex data sets essential for GIS analysis, development and growth management initiatives. Prepares and reports development activity to internal and external stakeholders, utilizing GIS and data visualization to illustrate trends and support strategic decision-making. Consults with stakeholders including internal departments, developers, consultants, and governmental agencies to integrate GIS-based insights into planning, building and develop processes. Delivers written and oral reports to City Commission, Boards, and the public, utilizing GIS visualizations to enhance presentations. Provides support to junior staff in utilizing GIS tools and methodologies for growth management initiatives. Identifies opportunities for process improvements, technological interventions, and policy changes, utilizing GIS data to drive efficiency within the department. Responds to inquiries from the public, to provide accurate and informative responses. Develops and implements strategies for managing growth and development, utilizing GIS-based predictive modeling and analysis. Consults with stakeholders such as: Internal city departments, developers, planning consultants, property owners, legal counsel, the public, the State, and other agencies in these reviews. Administers and coordinates the activities of subordinate personnel engaged in current and long-range planning. Represents and defends the planning opinions and interests on Quasi-Judicial items and other tribunals. Coordinates and conducts public engagement initiatives to actively involve community members in the planning process for planning projects. Organizes and facilitates public meetings, workshops, and outreach events to gather input, share information, and address community concerns regarding planning initiatives. Develops and implements strategies for managing growth and development within the city. Responds to email, telephone, or in-person inquiries; greets the public, development industry, and city officials; handles citizen complaints; disseminates information on planning, zoning, and development regulations; provides information on departmental services and functions. Attends City Commission, Planning and Development Board, and Historic Preservation Board meetings and makes presentations on specific projects and studies. This work includes the preparation of memorandums, resolutions, ordinances and related back-up materials. Represents the City at various regional and county land use and transportation planning technical committees. Assists the Planning Manager in planning, organizing, assigning, directing, and reviewing the activities of professional, technical, and clerical in the Planning and Urban Design Division. Assists with the preparation and implementation of the division's budget and makes procedural and operational recommendations to the Planning Manager. Represents the City at various regional and county land use and transportation planning technical committees. Interacts and works with county, regional, state, special districts, chamber of commerce, civic associations, and other private organizations. Participates in and recommends hiring, discipline, and promotions. Ensures high productivity and high morale through team building and modern management techniques. Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Must establish and maintain effective and professional relationships with work colleagues, supervisors and managers. Performs related work as required. The Requirements EDUCATION/EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: Bachelor's Degree from an accredited college or university in Geographic Information Systems, Computer Science, Urban Planning, Public Administration, Geography, Architecture, Landscape Architecture, Urban Design, or closely related field Six (6) years of comprehensive planning experience, managing geospatial databases and information systems. Preferred: - Master's Degree - Eight (8) years of planning and/or geographic information systems experience. AICP certification Certified GIS Professional through the GIS Certification Institute Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. CERTIFICATES, LICENSES, REGISTRATIONS : AICP certification preferred Valid Driver’s License: With proof of automobile insurance Background Check: Must have an acceptable background record Driving Abstract: Must have an acceptable driving record KNOWLEDGE, SKILLS AND ABILITIES: Considerable knowledge of the principles and practices of comprehensive, urban, and environmental planning and zoning. Considerable knowledge of the laws, ordinances, and codes relating to land use plans and development regulations. Knowledge of “Green” building concepts and techniques. Knowledge of economics, public finance and sociology as it applies to urban planning. Ability to work with city, county, state, and federal agencies in implementing plans relating to planning, streetscapes, landscaping, and urban design. Ability to supervise, oversee and evaluate the work of subordinate personnel. Ability to prepare, evaluate and present oral and written reports based on research and special studies. Ability to express ideas clearly and concisely, graphically, orally and in writing. Ability to read and understand plats, maps, architectural drawings, and similar relevant documents. Knowledge of software packages such as Microsoft Office, Adobe Suites, GIS, and the techniques of preparing maps and charts. Ability to establish and maintain effective and professional working relationships with colleagues, supervisors, managers, administration, and the general public. PHYSICAL DEMANDS The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak, and be required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require fingering: picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. The Examination Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number. Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer. SUMMARY OF BENEFITS FOR SUPERVISORY EMPLOYEES Supervisory employees shall be provided with 200 hours of vacation leave per vacation year (the vacation year shall begin on October 1st and end on the following September 30th). Employees shall be required to utilize 80 hours of vacation during the vacation year in which it is earned or it will be lost at the end of the vacation year. The remaining 120 hours may be carried forward and must be used within 18 months following the vacation year in which the leave is earned or be liquidated by cash payment at that time. The employee will become eligible for liquidation of accrued leave after approximately two years of employment. Leave that is liquidated shall be paid at the employee's rate of pay when the vacation time was earned. Supervisory employees accrue eight hours sick leave for each month worked with no limit on the amount that is accumulated. Additionally, each fiscal year an employee shall have the option of converting a maximum of 40 hours of accrued sick leave days to personal leave, provided the employee has a balance of 96 hours after the conversion. Accrued sick leave shall be terminally paid at the following rates in relationship to full years of credited service with the City to a maximum of 1200 hours (e.g., an employee with 20 or more years of service with 1200 (or more) hours of sick leave shall be paid at 80% of 1200 hours, which would be 960 hours): Accrued Sick Leave Payout Less than five (5) years 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 70% sick leave More than twenty (20 years) 80% sick leave Upon the accumulation of 300 sick leave hours, all employees have the option of converting the next 40 hours of sick leave to vacation days. Employees may participate in the City's Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of 96 hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic or long-term illnesses or injuries. Supervisory employees shall receive the following holidays: New Year's Day Martin Luther King, Jr.'s Birthday President's Day Memorial Day Juneteenth Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day New Year's Eve Supervisory employees will receive two paid wellness workdays (either 8 or 10 hour days) each fiscal year. These days are provided to promote well-being and wellness. These paid workdays must be used within the fiscal year in which they are earned or will be lost. Supervisory employees will receive 40 hours of paid bereavement leave in the event of an immediate family member passing. Supervisory employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City: 5 years of service 5% 10 years of service 3% 12.5 years of service 2.75% 15 years of service 2% Supervisory employees shall be eligible to participate in a Disability Salary Replacement program that will provide for a 60% base salary benefit after a 90 day waiting period. During the 90 day waiting period, an employee may utilize accrued sick and vacation leave. Upon entering the program, the employee may continue to use sick and vacation leave to make up the difference between 60% of salary and 100% of salary. Supervisory employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows: Enrollment Tier |Medical OAP |Medical OAPIN Employee Only | $87.89 | $0 Employee +1 | $175.78 | $39.34 Employee + 2 or More | $281.24 | $86.56 Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. Executive, Management & Technical employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows: Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP Employee Only|$5.17|$21.37|$25.11 Employee +1|$14.80|$40.68|$46.82 Employee + 2 or More|$23.69|$58.51|$66.86 Supervisory employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered. Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3 Employee Only|$2.36|$3.87|$4.44 Employee +1|$4.73|$7.73|$8.87 Employee + 2 or More|$7.61|$12.45|$14.28 Supervisory employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account. Supervisory employees shall be provided with term life insurance of $100,000 with double indemnity provision with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. An employee is vested in the pension plan after seven years of continuous service. To be eligible for normal retirement an employee must be age 65 with seven years of service, age 62 with 25 years of service or 30 years of service. The service retirement annuity (pension) is equal to 2.5% of the employee's average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee's years of credited service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the Pension Coordinator at 954-921-3333. Supervisory employees, who complete their probationary period and receive “satisfactory” or better Employee Performance Evaluations, shall be eligible to participate in the City Educational Reimbursement Program for job-related undergraduate and graduate course work. General employees should request approval prior to taking any courses. The City pays as follows to a maximum total of $1,800.00 for tuition annually: Graduate and Undergraduate Benefit Grade of B or better 100% reimbursement at State tuition rates Grade of Pass 100% reimbursement at State tuition rates Grade of C 0% reimbursement at State tuition rates Employees will be eligible to receive 100% reimbursement for books with approval of the City Manager/designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the cost of this benefit. Supervisory employees may enter into a Deferred Compensation Program through payroll deduction. Supervisory employees have the option of joining the Sun Credit Union. Supervisory employees have the option of participating in payroll Direct Deposit. Supervisory employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance, i.e. AFLAC, through voluntary payroll deductions. Supervisory employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support. Professional employees may have access the City’s fitness facility free of charge. IMPORTANT NOTICE - This document ‘BENEFITS SUMMARY’, is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time. Closing Date/Time: 9/25/2024 11:59 PM Eastern
Sep 12, 2024
Full Time
The Position Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don’t Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let’s Partner Together and Come Grow with the City of Hollywood. Apply Now! For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at https://www.governmentjobs.com/careers/hollywoodfl . Starting Salary For this Position is within $81,444.31 - $93,700 Annually Dependent On Qualifications JOB SUMMARY Cross Reporting to the Chief Building Official and Manager of Planning, the Principal Planner specializes in Geographic Information Systems (GIS), leading a team of professionals and supporting the Department of Development Services. The incumbent will focus on ensuring the effective utilization of planning and development data, records management, geospatial analysis, and statistical methods in guiding land use decisions and long-term development strategies. The employee also supervises and coordinates the activities of subordinate planners and other technical employees engaged ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Collects, compiles, tabulate and analyze data and factual materials fundamental to a comprehensive planning program. Supervises and mentors a team of professionals in utilizing GIS and statistical methods to analyze demographic trends and forecast population growth, informing long-term growth policies. Oversees the management of databases and complex data sets essential for GIS analysis, development and growth management initiatives. Prepares and reports development activity to internal and external stakeholders, utilizing GIS and data visualization to illustrate trends and support strategic decision-making. Consults with stakeholders including internal departments, developers, consultants, and governmental agencies to integrate GIS-based insights into planning, building and develop processes. Delivers written and oral reports to City Commission, Boards, and the public, utilizing GIS visualizations to enhance presentations. Provides support to junior staff in utilizing GIS tools and methodologies for growth management initiatives. Identifies opportunities for process improvements, technological interventions, and policy changes, utilizing GIS data to drive efficiency within the department. Responds to inquiries from the public, to provide accurate and informative responses. Develops and implements strategies for managing growth and development, utilizing GIS-based predictive modeling and analysis. Consults with stakeholders such as: Internal city departments, developers, planning consultants, property owners, legal counsel, the public, the State, and other agencies in these reviews. Administers and coordinates the activities of subordinate personnel engaged in current and long-range planning. Represents and defends the planning opinions and interests on Quasi-Judicial items and other tribunals. Coordinates and conducts public engagement initiatives to actively involve community members in the planning process for planning projects. Organizes and facilitates public meetings, workshops, and outreach events to gather input, share information, and address community concerns regarding planning initiatives. Develops and implements strategies for managing growth and development within the city. Responds to email, telephone, or in-person inquiries; greets the public, development industry, and city officials; handles citizen complaints; disseminates information on planning, zoning, and development regulations; provides information on departmental services and functions. Attends City Commission, Planning and Development Board, and Historic Preservation Board meetings and makes presentations on specific projects and studies. This work includes the preparation of memorandums, resolutions, ordinances and related back-up materials. Represents the City at various regional and county land use and transportation planning technical committees. Assists the Planning Manager in planning, organizing, assigning, directing, and reviewing the activities of professional, technical, and clerical in the Planning and Urban Design Division. Assists with the preparation and implementation of the division's budget and makes procedural and operational recommendations to the Planning Manager. Represents the City at various regional and county land use and transportation planning technical committees. Interacts and works with county, regional, state, special districts, chamber of commerce, civic associations, and other private organizations. Participates in and recommends hiring, discipline, and promotions. Ensures high productivity and high morale through team building and modern management techniques. Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Must establish and maintain effective and professional relationships with work colleagues, supervisors and managers. Performs related work as required. The Requirements EDUCATION/EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required: Bachelor's Degree from an accredited college or university in Geographic Information Systems, Computer Science, Urban Planning, Public Administration, Geography, Architecture, Landscape Architecture, Urban Design, or closely related field Six (6) years of comprehensive planning experience, managing geospatial databases and information systems. Preferred: - Master's Degree - Eight (8) years of planning and/or geographic information systems experience. AICP certification Certified GIS Professional through the GIS Certification Institute Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. CERTIFICATES, LICENSES, REGISTRATIONS : AICP certification preferred Valid Driver’s License: With proof of automobile insurance Background Check: Must have an acceptable background record Driving Abstract: Must have an acceptable driving record KNOWLEDGE, SKILLS AND ABILITIES: Considerable knowledge of the principles and practices of comprehensive, urban, and environmental planning and zoning. Considerable knowledge of the laws, ordinances, and codes relating to land use plans and development regulations. Knowledge of “Green” building concepts and techniques. Knowledge of economics, public finance and sociology as it applies to urban planning. Ability to work with city, county, state, and federal agencies in implementing plans relating to planning, streetscapes, landscaping, and urban design. Ability to supervise, oversee and evaluate the work of subordinate personnel. Ability to prepare, evaluate and present oral and written reports based on research and special studies. Ability to express ideas clearly and concisely, graphically, orally and in writing. Ability to read and understand plats, maps, architectural drawings, and similar relevant documents. Knowledge of software packages such as Microsoft Office, Adobe Suites, GIS, and the techniques of preparing maps and charts. Ability to establish and maintain effective and professional working relationships with colleagues, supervisors, managers, administration, and the general public. PHYSICAL DEMANDS The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak, and be required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require fingering: picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT: Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. The Examination Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date. Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number. Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination. Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment. EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood. REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer. SUMMARY OF BENEFITS FOR SUPERVISORY EMPLOYEES Supervisory employees shall be provided with 200 hours of vacation leave per vacation year (the vacation year shall begin on October 1st and end on the following September 30th). Employees shall be required to utilize 80 hours of vacation during the vacation year in which it is earned or it will be lost at the end of the vacation year. The remaining 120 hours may be carried forward and must be used within 18 months following the vacation year in which the leave is earned or be liquidated by cash payment at that time. The employee will become eligible for liquidation of accrued leave after approximately two years of employment. Leave that is liquidated shall be paid at the employee's rate of pay when the vacation time was earned. Supervisory employees accrue eight hours sick leave for each month worked with no limit on the amount that is accumulated. Additionally, each fiscal year an employee shall have the option of converting a maximum of 40 hours of accrued sick leave days to personal leave, provided the employee has a balance of 96 hours after the conversion. Accrued sick leave shall be terminally paid at the following rates in relationship to full years of credited service with the City to a maximum of 1200 hours (e.g., an employee with 20 or more years of service with 1200 (or more) hours of sick leave shall be paid at 80% of 1200 hours, which would be 960 hours): Accrued Sick Leave Payout Less than five (5) years 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 70% sick leave More than twenty (20 years) 80% sick leave Upon the accumulation of 300 sick leave hours, all employees have the option of converting the next 40 hours of sick leave to vacation days. Employees may participate in the City's Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of 96 hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic or long-term illnesses or injuries. Supervisory employees shall receive the following holidays: New Year's Day Martin Luther King, Jr.'s Birthday President's Day Memorial Day Juneteenth Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day New Year's Eve Supervisory employees will receive two paid wellness workdays (either 8 or 10 hour days) each fiscal year. These days are provided to promote well-being and wellness. These paid workdays must be used within the fiscal year in which they are earned or will be lost. Supervisory employees will receive 40 hours of paid bereavement leave in the event of an immediate family member passing. Supervisory employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City: 5 years of service 5% 10 years of service 3% 12.5 years of service 2.75% 15 years of service 2% Supervisory employees shall be eligible to participate in a Disability Salary Replacement program that will provide for a 60% base salary benefit after a 90 day waiting period. During the 90 day waiting period, an employee may utilize accrued sick and vacation leave. Upon entering the program, the employee may continue to use sick and vacation leave to make up the difference between 60% of salary and 100% of salary. Supervisory employees and families shall be provided the option of coverage in the City’s health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. For 2024, the biweekly rates are as follows: Enrollment Tier |Medical OAP |Medical OAPIN Employee Only | $87.89 | $0 Employee +1 | $175.78 | $39.34 Employee + 2 or More | $281.24 | $86.56 Each member shall have the option of completing an annual wellness preventative physical through the City’s contracted provider currently named Life Scan with the costs of the scan paid for by the City up to $395 for each member which includes a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. Executive, Management & Technical employees shall be provided group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. For 2024, the biweekly rates are as follows: Enrollment Tier | Dental DPPO Low | Dental DPPO High | Dental DPPO Buy UP Employee Only|$5.17|$21.37|$25.11 Employee +1|$14.80|$40.68|$46.82 Employee + 2 or More|$23.69|$58.51|$66.86 Supervisory employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered. Enrollment Tier | VSP Option 1 | VSP Option 2 | VSP Option 3 Employee Only|$2.36|$3.87|$4.44 Employee +1|$4.73|$7.73|$8.87 Employee + 2 or More|$7.61|$12.45|$14.28 Supervisory employees will receive from the City a “use it or lose it” Health Reimbursement Account annually. The amount to the employee is determined by the employee’s medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. In addition, the employee may establish and contribute to a Flexible Spending Account. Supervisory employees shall be provided with term life insurance of $100,000 with double indemnity provision with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. All employees will be required to contribute 8% pretax dollars to the employee’s retirement fund. An employee is vested in the pension plan after seven years of continuous service. To be eligible for normal retirement an employee must be age 65 with seven years of service, age 62 with 25 years of service or 30 years of service. The service retirement annuity (pension) is equal to 2.5% of the employee's average salary for the highest 130 consecutive biweekly pay periods of credited service multiplied by the employee's years of credited service. To file a claim for benefits under the General Pension Plan or to receive a copy of the Plan or a copy of the Summary Plan Description (SPD), contact the Pension Coordinator at 954-921-3333. Supervisory employees, who complete their probationary period and receive “satisfactory” or better Employee Performance Evaluations, shall be eligible to participate in the City Educational Reimbursement Program for job-related undergraduate and graduate course work. General employees should request approval prior to taking any courses. The City pays as follows to a maximum total of $1,800.00 for tuition annually: Graduate and Undergraduate Benefit Grade of B or better 100% reimbursement at State tuition rates Grade of Pass 100% reimbursement at State tuition rates Grade of C 0% reimbursement at State tuition rates Employees will be eligible to receive 100% reimbursement for books with approval of the City Manager/designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the cost of this benefit. Supervisory employees may enter into a Deferred Compensation Program through payroll deduction. Supervisory employees have the option of joining the Sun Credit Union. Supervisory employees have the option of participating in payroll Direct Deposit. Supervisory employees have the option of participating in Pre-paid Legal/ID Theft Protection Plans and Supplemental Insurance, i.e. AFLAC, through voluntary payroll deductions. Supervisory employees are eligible to participate in the City’s Work/Life Assistance Program offering a wide range of services and support. Professional employees may have access the City’s fitness facility free of charge. IMPORTANT NOTICE - This document ‘BENEFITS SUMMARY’, is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time. Closing Date/Time: 9/25/2024 11:59 PM Eastern
Sonoma County, CA
Santa Rosa, California, United States
Position Information Take Your IT Career to the Next Level! The Human Services Department (HSD) seeks a dynamic professional to become their next Human Services Network Operations Manager! Starting salary up to $ 77.03/ hour* ($ 160,770 /year) plus a competitive total compensation package! The Human Services Network Operations Manager (NetOps Manager) focuses on strategic and operational duties related to the HSD on premise computer network and cloud network infrastructure. They will be responsible for designing and defining the HSD network infrastructure strategy with a focus on enhanced resiliency and security. The NetOps Manager will have the ability to request funds from and influence the IT budget significantly and will execute the selection and implementation of enhanced network systems. They will consult with other IT Managers and department staff regarding impact analysis, solutions selection, and needs assessment as well. Additional responsibilities include: Overseeing staff work assignments and assigning work to staff accordingly Progressing on-site workload migration to MS Azure and other cloud hosted solutions Defining and evolving networking modalities, implementing network systems, and enhancing enterprise security posture Monitoring network health and security status and reacting to and remediating cyber security threats Ensuring alignment and cohesion with IT Operations Working with other business units to meet desired outcomes The NetOps Manager should have at least four years of progressive expert level hands-on and architectural experience with both traditional and hosted/cloud-based computer networking systems. The ideal candidate will also have significant experience with many of the following: Microsoft Azure/O365 administration Software Defined Networking and Software Defined Wide Area Networking Cisco Enterprise networking products and Dell/EMC server and storage products VMware hypervisor and virtual desktop products Palo Alto Networks firewalls and next generation firewalls Data backup and retention solutions Enterprise node and cloud security systems, enterprise Security Incident Event Management systems, the OSI 7-layer model, and enterprise telecommunications services Routing, switching, data center design and administration, and physical plant infrastructure Communicating complex systems information to technical staff and managers, both verbally and in writing Working in a fast-paced, ever-changing environment with multiple distractions Making decisions that improves and enhances overall operations with a focus on sustainability About the Human Services Department (HSD) HSD fosters a positive work environment, where our commitment to providing opportunities for advancement is strengthened by a robust staff development program. We believe in the merits of work/life balance and enjoy the satisfaction of knowing that our work contributes to the betterment of our community. As the largest agency in Sonoma County government, our mission is to protect vulnerable children and adults, and to promote maximum independence and well-being for individuals and families. HSD is responsible for child and adult protective services, veteran services, and administration of state and federal programs, including CalFRESH, CalWORKs, Medi-Cal, and In-Home Supportive Services. The department is dedicated to providing high-quality, client-focused, cost-effective services and values the diversity, integrity, teamwork, leadership, and accountability of all staff in accomplishing the mission of the department. The Department works collaboratively at the federal, state, and local levels to find creative solutions to support the well-being of individuals, families, and the community. To meet that goal, the department has fostered strong relationships with other public and private sector partners, including other government agencies, community-based organizations, and business leaders. For more information regarding HSD's services please visit http://sonomacounty.ca.gov/Human-Services . What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing your contributions work to better our shared community. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . The Human Services Department is currently recruiting to fill a Human Services Network Operations Manager position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Department Information Systems Manager. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Any combination of experience and training which would provide the opportunity to acquire the knowledge and abilities listed. Normally this would include: Experience: Four years of progressively responsible experience planning, developing and administering multiple, complex, information technology systems and applications, including one year of supervisory or lead responsibility for defining, planning and implementing automated information systems; and Education: The equivalent to graduation from a four-year college with major coursework in business analysis, project management, management information systems, computer science, statistics, or closely related field License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: IT policy and planning concepts, methods, and practices; customer service protocols; capabilities and limitations of various computer systems, including mainframe and personal computer based systems, LANs and WANs; the principles of information systems analysis and design especially related to multi-platform and networked applications; information system security technologies; general principles of office automation; various operating systems and related software used in operating departments; current and emerging technology principles, principles and techniques of project management. Working knowledge of: principles of computer programming in languages required to support the applications and systems utilized in the operating department; principles of data retrieval and reporting; requirements and methods of procurement, contract negotiation and preparation; cost benefit analysis methods; principles and practices of personnel management, employee supervision, and training. Ability to: develop strategic information technology plans; plan, organize, prioritize and delegate work; respond to changing needs and balance competing priorities; develop cost estimates and manage project costs; apply goals and objectives in responding to user requests related to the support, maintenance, and/or upgrade of computer information systems; train and develop staff; establish staff performance standards and evaluate performance; analyze information, develop alternative solutions, project consequences and implement solutions; establish metrics and associated systems performance measurement tools; formulate and modify policies and procedures; remain knowledgeable on the current technologies available; prepare and present reports, proposals, and other information; establish and maintain effective working relationships with department staff, other information systems staff, other agencies, and vendors or contractors; understand, interpret, and apply rules, regulations, ordinances and legislation related to operations; communicate effectively orally and in writing. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%). Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: EP HR Tech: EV IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Sep 07, 2024
Full Time
Position Information Take Your IT Career to the Next Level! The Human Services Department (HSD) seeks a dynamic professional to become their next Human Services Network Operations Manager! Starting salary up to $ 77.03/ hour* ($ 160,770 /year) plus a competitive total compensation package! The Human Services Network Operations Manager (NetOps Manager) focuses on strategic and operational duties related to the HSD on premise computer network and cloud network infrastructure. They will be responsible for designing and defining the HSD network infrastructure strategy with a focus on enhanced resiliency and security. The NetOps Manager will have the ability to request funds from and influence the IT budget significantly and will execute the selection and implementation of enhanced network systems. They will consult with other IT Managers and department staff regarding impact analysis, solutions selection, and needs assessment as well. Additional responsibilities include: Overseeing staff work assignments and assigning work to staff accordingly Progressing on-site workload migration to MS Azure and other cloud hosted solutions Defining and evolving networking modalities, implementing network systems, and enhancing enterprise security posture Monitoring network health and security status and reacting to and remediating cyber security threats Ensuring alignment and cohesion with IT Operations Working with other business units to meet desired outcomes The NetOps Manager should have at least four years of progressive expert level hands-on and architectural experience with both traditional and hosted/cloud-based computer networking systems. The ideal candidate will also have significant experience with many of the following: Microsoft Azure/O365 administration Software Defined Networking and Software Defined Wide Area Networking Cisco Enterprise networking products and Dell/EMC server and storage products VMware hypervisor and virtual desktop products Palo Alto Networks firewalls and next generation firewalls Data backup and retention solutions Enterprise node and cloud security systems, enterprise Security Incident Event Management systems, the OSI 7-layer model, and enterprise telecommunications services Routing, switching, data center design and administration, and physical plant infrastructure Communicating complex systems information to technical staff and managers, both verbally and in writing Working in a fast-paced, ever-changing environment with multiple distractions Making decisions that improves and enhances overall operations with a focus on sustainability About the Human Services Department (HSD) HSD fosters a positive work environment, where our commitment to providing opportunities for advancement is strengthened by a robust staff development program. We believe in the merits of work/life balance and enjoy the satisfaction of knowing that our work contributes to the betterment of our community. As the largest agency in Sonoma County government, our mission is to protect vulnerable children and adults, and to promote maximum independence and well-being for individuals and families. HSD is responsible for child and adult protective services, veteran services, and administration of state and federal programs, including CalFRESH, CalWORKs, Medi-Cal, and In-Home Supportive Services. The department is dedicated to providing high-quality, client-focused, cost-effective services and values the diversity, integrity, teamwork, leadership, and accountability of all staff in accomplishing the mission of the department. The Department works collaboratively at the federal, state, and local levels to find creative solutions to support the well-being of individuals, families, and the community. To meet that goal, the department has fostered strong relationships with other public and private sector partners, including other government agencies, community-based organizations, and business leaders. For more information regarding HSD's services please visit http://sonomacounty.ca.gov/Human-Services . What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing your contributions work to better our shared community. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . The Human Services Department is currently recruiting to fill a Human Services Network Operations Manager position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Department Information Systems Manager. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Any combination of experience and training which would provide the opportunity to acquire the knowledge and abilities listed. Normally this would include: Experience: Four years of progressively responsible experience planning, developing and administering multiple, complex, information technology systems and applications, including one year of supervisory or lead responsibility for defining, planning and implementing automated information systems; and Education: The equivalent to graduation from a four-year college with major coursework in business analysis, project management, management information systems, computer science, statistics, or closely related field License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: IT policy and planning concepts, methods, and practices; customer service protocols; capabilities and limitations of various computer systems, including mainframe and personal computer based systems, LANs and WANs; the principles of information systems analysis and design especially related to multi-platform and networked applications; information system security technologies; general principles of office automation; various operating systems and related software used in operating departments; current and emerging technology principles, principles and techniques of project management. Working knowledge of: principles of computer programming in languages required to support the applications and systems utilized in the operating department; principles of data retrieval and reporting; requirements and methods of procurement, contract negotiation and preparation; cost benefit analysis methods; principles and practices of personnel management, employee supervision, and training. Ability to: develop strategic information technology plans; plan, organize, prioritize and delegate work; respond to changing needs and balance competing priorities; develop cost estimates and manage project costs; apply goals and objectives in responding to user requests related to the support, maintenance, and/or upgrade of computer information systems; train and develop staff; establish staff performance standards and evaluate performance; analyze information, develop alternative solutions, project consequences and implement solutions; establish metrics and associated systems performance measurement tools; formulate and modify policies and procedures; remain knowledgeable on the current technologies available; prepare and present reports, proposals, and other information; establish and maintain effective working relationships with department staff, other information systems staff, other agencies, and vendors or contractors; understand, interpret, and apply rules, regulations, ordinances and legislation related to operations; communicate effectively orally and in writing. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%). Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: EP HR Tech: EV IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
City of Portland, Oregon
Portland, Oregon, United States
The Position Job Appointment: Full-Time Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available. Work Location: 6543 N BURLINGTON AVE, PORTLAND, OR 97203 Benefits: Please check our benefits tab for an overview of the benefits of this position. Union Representation: Non-represented, no union affiliation. To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements . Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Are you a strategic, innovative, visionary leader and change agent with proven experience in leading service-oriented teams? Are you a detail-oriented individual who seeks an opportunity to apply your organizational skills to delivering critical information from complex systems? Do you enjoy working in a collaborative and diverse work culture that adapts to an evolving landscape of priorities and technical requirements? You may be the Manager I we are seeking! The City of Portland Bureau of Environmental Services (BES) is seeking a Manager I to lead the Data Acquisition and Notification Services (DANS) team. This team is part of the Technical Services Group of BES and is responsible for the development, operations, implementation, maintenance, and data delivery of the Hydrological Data Retrieval and Alarm (HYDRA) System. The HYDRA System is a complex Operational Technology (OT) Supervisory Control and Data Acquisition (SCADA) system that integrates with other OT systems on the bureau’s automation network. The HYDRA system is a collection of monitoring sites, communications systems, and data centers that generate and transmit operational, emergency, and environmental information for notification, regulatory compliance, management, and modeling of the City’s wastewater and stormwater collection and pumping systems. This position is responsible for leading a team of professionals to deliver reliable conveyance system, pump station, and rain gauge data and notifications to customers throughout the bureau, to other City agencies, and to regional public organizations to support strategic goals and requirements. The DANS Manager oversees all operations of the team and the HYDRA system assets, aligns levels of service to customer objectives, makes strategic and fiscal decisions as to personnel and equipment, sets data standards and business processes to meet program and bureau data management goals, and ensures that employees are provided with an equitable, safe, and productive work environment. What you’ll get to do: The DANS Manager is a leadership position that collaborates with managers, clients, and employees within and outside of BES to meet performance goals. Major job duties of this position include: Manage the generation and delivery of high-quality, defensible, secure, timely, and cost-effective HYDRA SCADA system data and notifications to internal and external customers.Lead DANS strategic planning and program implementation, including ongoing analysis and adaptive management of services, resources, capacities, methodologies, business processes, operating procedures, safety requirements, and work products.Supervise, mentor, retain, and recruit diverse, competent, innovative, and service-oriented staff to support the BES mission and strategic objectives and applicable technical standards and requirements. Plan, organize, and manage the work of staff, including developing and implementing work plans to achieve unit mission, goals, and desired levels of service, and ensuring that work is completed in a safe and effective manner.Collaborate and communicate with managers and senior technical staff to design and implement capital improvement projects, cybersecurity strategies, and HYDRA SCADA system improvements.Steward the physical and virtual assets of the HYDRA SCADA system and forecast future fiscal needs to develop and administer an annual budget, a five-year financial plan, and a long-term investment strategy. An ideal candidate will demonstrate through direct or transferrable experience: the ability to navigate a program through a period of change. Within BES, work is underway to evolve collaborative processes and systems that support bureau service delivery outcomes. With the City at midstream in a comprehensive shift to a new government structure, the position will also help to inform collaborative approaches to operational technology challenges common to agency partners within our Public Utility Service Area. Desired strengths include effective communication, analytic and problem-solving skills, and team leadership. About the Bureau of Environmental Services This is an exciting time to join the Bureau of Environmental Services (BES). Together we are reimagining the work we do to ensure it aligns with Our Values: We implement equity in our workplace, business practices, and service delivery. We value our customers and partners. We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources. We encourage leadership among our employees in our City and community. We support a diverse, collaborative, healthy, and engaged workforce. We urge respectful communication and transparency. We advance innovative, sustainable, and resilient solutions. At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions. BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities. To learn more about the work we do at BES, click on the link: About Environmental Services | Portland.gov Our BES 10-Year Strategic Plan can be found here: download (portland.gov) Questions: Terrol Johnson Senior Recruiter terrol.johnson@portlandoregon.gov To Qualify Applicants should specifically address and demonstrate in their résumé and supplemental questions how their education, training, and/or experience meet each of the following minimum qualifications: Knowledge of the principles and practices of leadership, operational and strategic planning, resource allocation, business process development and evaluation, fiscal accountability, and program management. Knowledge and skills related to Operational Technology system design, installation, operation, maintenance, data governance, and data delivery. Knowledge of technical communications systems, including networking and radio communications, instruments and measurement, and network security. Ability to manage, supervise, train, and evaluate the performance of a multicultural workforce in an equitable, safe, and customer-service-oriented workplace. Ability to apply analytic and problem-solving skills to develop sound conclusions, decisions, and recommendations to meet desired levels of service. Additional Requirements: A valid state driver’s license. Any combination of education and experience that is equivalent to the following: Education/Training : Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, utility management, engineering, environmental science, biological or physical science, planning or related field; AND Experience: Four (4) years of progressively responsible experience developing, implementing, and managing programs, projects, and/or personnel functions within an organization unit, including two (2) years in a supervisory role. Preferred Degree, experience, or professional certification in electrical engineering. The Recruitment Process STEP 1: Apply online between September 2 , 2024- September 23, 2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc. ) by the closing date of the recruitment. Application Tips Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. STEP 2: Minimum Qualification Evaluation: Week of September 23, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. STEP 3: Establishment of Eligible List: week of September 30, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. STEP 4: Selection (Interview): week of October 07, 2024 Hiring bureau will review and select candidates for an interview STEP 5: Offer of Employment: TBD STEP 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes once per month . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. An Equal Opportunity/Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 9/23/2024 11:59 PM Pacific
Sep 03, 2024
Full Time
The Position Job Appointment: Full-Time Work Schedule: Monday - Friday, 8 am-5 pm. An alternate schedule may be available. Work Location: 6543 N BURLINGTON AVE, PORTLAND, OR 97203 Benefits: Please check our benefits tab for an overview of the benefits of this position. Union Representation: Non-represented, no union affiliation. To view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements . Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Are you a strategic, innovative, visionary leader and change agent with proven experience in leading service-oriented teams? Are you a detail-oriented individual who seeks an opportunity to apply your organizational skills to delivering critical information from complex systems? Do you enjoy working in a collaborative and diverse work culture that adapts to an evolving landscape of priorities and technical requirements? You may be the Manager I we are seeking! The City of Portland Bureau of Environmental Services (BES) is seeking a Manager I to lead the Data Acquisition and Notification Services (DANS) team. This team is part of the Technical Services Group of BES and is responsible for the development, operations, implementation, maintenance, and data delivery of the Hydrological Data Retrieval and Alarm (HYDRA) System. The HYDRA System is a complex Operational Technology (OT) Supervisory Control and Data Acquisition (SCADA) system that integrates with other OT systems on the bureau’s automation network. The HYDRA system is a collection of monitoring sites, communications systems, and data centers that generate and transmit operational, emergency, and environmental information for notification, regulatory compliance, management, and modeling of the City’s wastewater and stormwater collection and pumping systems. This position is responsible for leading a team of professionals to deliver reliable conveyance system, pump station, and rain gauge data and notifications to customers throughout the bureau, to other City agencies, and to regional public organizations to support strategic goals and requirements. The DANS Manager oversees all operations of the team and the HYDRA system assets, aligns levels of service to customer objectives, makes strategic and fiscal decisions as to personnel and equipment, sets data standards and business processes to meet program and bureau data management goals, and ensures that employees are provided with an equitable, safe, and productive work environment. What you’ll get to do: The DANS Manager is a leadership position that collaborates with managers, clients, and employees within and outside of BES to meet performance goals. Major job duties of this position include: Manage the generation and delivery of high-quality, defensible, secure, timely, and cost-effective HYDRA SCADA system data and notifications to internal and external customers.Lead DANS strategic planning and program implementation, including ongoing analysis and adaptive management of services, resources, capacities, methodologies, business processes, operating procedures, safety requirements, and work products.Supervise, mentor, retain, and recruit diverse, competent, innovative, and service-oriented staff to support the BES mission and strategic objectives and applicable technical standards and requirements. Plan, organize, and manage the work of staff, including developing and implementing work plans to achieve unit mission, goals, and desired levels of service, and ensuring that work is completed in a safe and effective manner.Collaborate and communicate with managers and senior technical staff to design and implement capital improvement projects, cybersecurity strategies, and HYDRA SCADA system improvements.Steward the physical and virtual assets of the HYDRA SCADA system and forecast future fiscal needs to develop and administer an annual budget, a five-year financial plan, and a long-term investment strategy. An ideal candidate will demonstrate through direct or transferrable experience: the ability to navigate a program through a period of change. Within BES, work is underway to evolve collaborative processes and systems that support bureau service delivery outcomes. With the City at midstream in a comprehensive shift to a new government structure, the position will also help to inform collaborative approaches to operational technology challenges common to agency partners within our Public Utility Service Area. Desired strengths include effective communication, analytic and problem-solving skills, and team leadership. About the Bureau of Environmental Services This is an exciting time to join the Bureau of Environmental Services (BES). Together we are reimagining the work we do to ensure it aligns with Our Values: We implement equity in our workplace, business practices, and service delivery. We value our customers and partners. We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources. We encourage leadership among our employees in our City and community. We support a diverse, collaborative, healthy, and engaged workforce. We urge respectful communication and transparency. We advance innovative, sustainable, and resilient solutions. At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions. BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities. To learn more about the work we do at BES, click on the link: About Environmental Services | Portland.gov Our BES 10-Year Strategic Plan can be found here: download (portland.gov) Questions: Terrol Johnson Senior Recruiter terrol.johnson@portlandoregon.gov To Qualify Applicants should specifically address and demonstrate in their résumé and supplemental questions how their education, training, and/or experience meet each of the following minimum qualifications: Knowledge of the principles and practices of leadership, operational and strategic planning, resource allocation, business process development and evaluation, fiscal accountability, and program management. Knowledge and skills related to Operational Technology system design, installation, operation, maintenance, data governance, and data delivery. Knowledge of technical communications systems, including networking and radio communications, instruments and measurement, and network security. Ability to manage, supervise, train, and evaluate the performance of a multicultural workforce in an equitable, safe, and customer-service-oriented workplace. Ability to apply analytic and problem-solving skills to develop sound conclusions, decisions, and recommendations to meet desired levels of service. Additional Requirements: A valid state driver’s license. Any combination of education and experience that is equivalent to the following: Education/Training : Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, utility management, engineering, environmental science, biological or physical science, planning or related field; AND Experience: Four (4) years of progressively responsible experience developing, implementing, and managing programs, projects, and/or personnel functions within an organization unit, including two (2) years in a supervisory role. Preferred Degree, experience, or professional certification in electrical engineering. The Recruitment Process STEP 1: Apply online between September 2 , 2024- September 23, 2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc. ) by the closing date of the recruitment. Application Tips Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. STEP 2: Minimum Qualification Evaluation: Week of September 23, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. STEP 3: Establishment of Eligible List: week of September 30, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. STEP 4: Selection (Interview): week of October 07, 2024 Hiring bureau will review and select candidates for an interview STEP 5: Offer of Employment: TBD STEP 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Click here for additional information regarding the following: City of Portland Core Values Recruitment Process - Work Status Equal Employment Opportunity Veteran Preference ADA, Pregnancy, and Religious Accommodations Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes once per month . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. An Equal Opportunity/Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 9/23/2024 11:59 PM Pacific