City of Fremont, CA
Fremont, California, United States
Description The City of Fremont's Community Development Department is recruiting for: Budget and Treasury Division Manager (Finance Operations Manager) VIEW OUR RECRUITMENT BROCHURE The Department The Finance Department is responsible for providing quantitative financial information, policy analyses, and recommendations that help the City Council and all City departments make decisions about how to best allocate the resources available to the City. First Review of Applications The first review of applications is October 7, 2024 at 12:00 p.m. PST. This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume, cover letter, and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. Selection Process The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov . Contact Us For additional information, please contact Human Resources Department at: humanresources@fremont.gov . The information contained herein is subject to change and does not constitute either an expressed or implied contract. _______________________________________________________________________________ Finance Operations Manager Class Specification Under the general direction of the Finance Director/Treasurer, plans, organizes and directs one or more sections of the Finance Department, which includes the functions of accounting, accounts payable/purchasing, budget, revenue, and treasury. The Finance Operations Manager serves as a member of the department's management team. Class Characteristics This is a management classification in the Finance Department responsible for managing the operations of one or more sections of the Finance Department, which includes the functions of accounting, accounts payable/purchasing, budget, revenue, and treasury. Incumbents must have the ability and flexibility to apply their skills to effectively manage all functions and to be assigned to manage any section from time to time. This classification is distinguished from the department head in that the latter is responsible for planning, organizing and directing all financial services for the City. The Finance Operations Manager exercises direct supervision over professional, technical and/or support staff and may act as Finance Director in the latter's absence. Essential Functions Duties common to all functions: • Develops and implements operational performance measurement tools and standards in partnership with City departments. • Assists in development of the departmental budget, goals and objectives. • Represents the Finance Department on city wide special project teams. • Directs and/or participates in special projects. • Ensures compliance with legislative, regulatory and judicial mandates, regulations and professional standards. • Prepares, issues, and recommends contracts for financial services. • Researches and directs development, implementation and enhancement of automated financial information systems. • Selects, trains and develops staff. • Assists with proposal costing during labor negotiations. Accounting: • Directs the preparation of interim and annual financial reports in accordance with generally accepted accounting principles and standards. • Manages both internal and external audits by coordinating the preparation of schedules, information and general access to records. • Oversees the development, implementation and revision of accounting systems, procedures and financial controls within the Finance Department and other departments throughout the City. • Serves as the technical resource in accounting, auditing and automated financial reporting systems to both Finance and other City departments. • Interacts with internal and external audit staff in reviews of accounting systems and controls. • Directs the maintenance of financial transaction records, and verification of bank statements. Accounts Payable/Purchasing: • Manages several major transaction systems within the Finance Department including Accounts Payable and Purchasing. • Provides city wide management and oversight of the purchasing and procurement functions and systems. • Ensures disbursement of City funds is properly accounted for and in accordance with budgetary authorities and legal requirements. Budget: • Plans, organizes and administers the general fund, capital improvement and cost center budgets’ preparation process, including the creation, preparation, modification, maintenance and analysis of the City's five-year operating budget forecast. • Provides leadership and technical assistance to the budget team including the City Manager's Office, Finance and Human Resources Departments. • Presents budget information to the City Manager, Executive Management team, City Council, Public and all City departments. • Directs compilation of data based on statistical studies and analyses of past and current years to justify fund requests. • Ensures the interests of the City Council, City Manager and the Finance Department are met during the budget process. • Ensures integration of the budget and the strategic plan. • Develops budget policies and procedures. • Trains departments on current budget preparation procedures. • Reviews and revises the budget documents including the budget manual and published budget document. • Prepares analysis of budget variances and forecast expenditures for departments and the City. • Facilitates the development and implementation of enhanced and innovative budgeting techniques. Revenue: • Oversees central cashiering and the collection of business taxes, locally assessed taxes and charges. • Researches revenue trends and recommends revenue enhancing strategies. • Directs the transportation and delivery of City monies. • Oversees administration of revenue-related ordinances, including the business tax ordinance and the transient occupancy tax ordinance. Treasury: • Oversees and monitors investment of City funds. • Directs the maintenance of financial transaction records, verification of bank statements, and the transportation and delivery of City monies. • Directs the preparation of the monthly Treasurer’s report. • Develops and implements complex financial models for analysis and presentation of financial information. • Ensures compliance with bond documents and covenants for all City- and Agency-issued debt. • Manages the preparation of documents needed to issue long-term debt. Marginal Functions • Performs other duties as assigned. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: Principles and practices of generally accepted accounting principles and practices applicable to local government agencies; manual and automated financial accounting and information systems; accepted accounting procedures and practices in cash handling; internal financial control processes; the principles and practices of public administration relating to finance, budgeting, accounting and financial services in the public sector; budget preparation and administration; principles and practices of capital budgeting and the relationship between operating and capital budgets; state of the art budgeting techniques and issues; principles and practices of policy development and implementation; performance-based budgeting; revenue forecasting; financial controls systems and methodology; laws, rules and regulations that apply to local government fiscal operations; sources of revenue and expenditures typical of local government; manual and automated financial information systems; principles and practices of management, training and performance evaluation; group dynamics; principles and practices of leadership, motivation, team building and conflict resolution; principles and practices of organizational analysis. Skill in: Planning, coordinating, prioritizing, training, directing and evaluating the work of others; preparing and reviewing detailed and complex financial and accounting reports; leading and motivating assigned staff; interpreting, preparing and presenting City, Department and Division proposals, policies, procedures and reports in a clear and concise manner to coworkers, the Director and other City management staff; using an automated financial information system; preparing budgets and budget related reports; analyzing and monitoring financial data; monitoring and evaluating information services systems used within the Finance department. Ability to: Use modern office equipment and technology including automated financial systems; develop and explain financial analyses; maintain accurate records; develop and implement operational policies and procedures; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; understand, interpret, apply and explain laws, regulations, policies and professional practices governing the City's financial practices and procedures; interpret political and administrative direction and incorporate into operational policy and procedures; research regulations, procedures and technical reference materials; develop and explain summaries of financial analyses; plan, organize and prioritize work assignments; recognize and respect limits of authority and responsibility; make formal and informal presentations; supervise, train and evaluate personnel; gain cooperation through discussion and persuasion; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships City wide. Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: Possession of a Bachelor’s Degree in Accounting, Economics, Finance, Public or Business Administration and five (5) years progressively responsible experience, including one year of supervisory experience, with public agency financial and/or budgetary systems. A Master's Degree or CPA may be substituted for one year of experience. Possession of a Master’s degree or CPA is highly desirable. Licenses/Certificates/Special Requirements This classification requires the ability to travel independently within and outside of City limits. Possession of a valid California Class C driver’s license is required. Failure to maintain this license will result in discipline up to and including termination. Physical and Environmental Demands Rare = 66% Sitting: Constant Walking: Occasional Standing: Rare Bending (neck): Occasional Bending (waist): Rare Squatting: Rare Climbing: Never Kneeling: Never Crawling: Never Jumping: Never Balancing: Never Twisting (neck): Rare Twisting (waist): Rare Grasp - light (dominant hand): Rare Grasp - light (non-dominant): Rare Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Frequent Fine manipulation (non-dominant): Frequent Reach - at/below shoulder: Rare Reach - above shoulder level: Never Push/pull: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Lifting: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Carrying: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Required Driving: Required (CA Driver’s License) Vision: Acuity, near: Required Acuity, far: Not required Depth perception: Required Accommodation: Required Color vision: Required Field of vision: Not required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: Normal conversation: Required Telephone communication: Required Earplugs required: Not required Work environment: Works indoors; uses computer monitor; works around others; works alone; works with others. Class Code: 2536 FLSA: Exempt EEOC Code: 2 Barg. Unit: UME Probation: 12 months Rev.: 1/11 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary
Sep 17, 2024
Full Time
Description The City of Fremont's Community Development Department is recruiting for: Budget and Treasury Division Manager (Finance Operations Manager) VIEW OUR RECRUITMENT BROCHURE The Department The Finance Department is responsible for providing quantitative financial information, policy analyses, and recommendations that help the City Council and all City departments make decisions about how to best allocate the resources available to the City. First Review of Applications The first review of applications is October 7, 2024 at 12:00 p.m. PST. This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume, cover letter, and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. Selection Process The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov . Contact Us For additional information, please contact Human Resources Department at: humanresources@fremont.gov . The information contained herein is subject to change and does not constitute either an expressed or implied contract. _______________________________________________________________________________ Finance Operations Manager Class Specification Under the general direction of the Finance Director/Treasurer, plans, organizes and directs one or more sections of the Finance Department, which includes the functions of accounting, accounts payable/purchasing, budget, revenue, and treasury. The Finance Operations Manager serves as a member of the department's management team. Class Characteristics This is a management classification in the Finance Department responsible for managing the operations of one or more sections of the Finance Department, which includes the functions of accounting, accounts payable/purchasing, budget, revenue, and treasury. Incumbents must have the ability and flexibility to apply their skills to effectively manage all functions and to be assigned to manage any section from time to time. This classification is distinguished from the department head in that the latter is responsible for planning, organizing and directing all financial services for the City. The Finance Operations Manager exercises direct supervision over professional, technical and/or support staff and may act as Finance Director in the latter's absence. Essential Functions Duties common to all functions: • Develops and implements operational performance measurement tools and standards in partnership with City departments. • Assists in development of the departmental budget, goals and objectives. • Represents the Finance Department on city wide special project teams. • Directs and/or participates in special projects. • Ensures compliance with legislative, regulatory and judicial mandates, regulations and professional standards. • Prepares, issues, and recommends contracts for financial services. • Researches and directs development, implementation and enhancement of automated financial information systems. • Selects, trains and develops staff. • Assists with proposal costing during labor negotiations. Accounting: • Directs the preparation of interim and annual financial reports in accordance with generally accepted accounting principles and standards. • Manages both internal and external audits by coordinating the preparation of schedules, information and general access to records. • Oversees the development, implementation and revision of accounting systems, procedures and financial controls within the Finance Department and other departments throughout the City. • Serves as the technical resource in accounting, auditing and automated financial reporting systems to both Finance and other City departments. • Interacts with internal and external audit staff in reviews of accounting systems and controls. • Directs the maintenance of financial transaction records, and verification of bank statements. Accounts Payable/Purchasing: • Manages several major transaction systems within the Finance Department including Accounts Payable and Purchasing. • Provides city wide management and oversight of the purchasing and procurement functions and systems. • Ensures disbursement of City funds is properly accounted for and in accordance with budgetary authorities and legal requirements. Budget: • Plans, organizes and administers the general fund, capital improvement and cost center budgets’ preparation process, including the creation, preparation, modification, maintenance and analysis of the City's five-year operating budget forecast. • Provides leadership and technical assistance to the budget team including the City Manager's Office, Finance and Human Resources Departments. • Presents budget information to the City Manager, Executive Management team, City Council, Public and all City departments. • Directs compilation of data based on statistical studies and analyses of past and current years to justify fund requests. • Ensures the interests of the City Council, City Manager and the Finance Department are met during the budget process. • Ensures integration of the budget and the strategic plan. • Develops budget policies and procedures. • Trains departments on current budget preparation procedures. • Reviews and revises the budget documents including the budget manual and published budget document. • Prepares analysis of budget variances and forecast expenditures for departments and the City. • Facilitates the development and implementation of enhanced and innovative budgeting techniques. Revenue: • Oversees central cashiering and the collection of business taxes, locally assessed taxes and charges. • Researches revenue trends and recommends revenue enhancing strategies. • Directs the transportation and delivery of City monies. • Oversees administration of revenue-related ordinances, including the business tax ordinance and the transient occupancy tax ordinance. Treasury: • Oversees and monitors investment of City funds. • Directs the maintenance of financial transaction records, verification of bank statements, and the transportation and delivery of City monies. • Directs the preparation of the monthly Treasurer’s report. • Develops and implements complex financial models for analysis and presentation of financial information. • Ensures compliance with bond documents and covenants for all City- and Agency-issued debt. • Manages the preparation of documents needed to issue long-term debt. Marginal Functions • Performs other duties as assigned. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: Principles and practices of generally accepted accounting principles and practices applicable to local government agencies; manual and automated financial accounting and information systems; accepted accounting procedures and practices in cash handling; internal financial control processes; the principles and practices of public administration relating to finance, budgeting, accounting and financial services in the public sector; budget preparation and administration; principles and practices of capital budgeting and the relationship between operating and capital budgets; state of the art budgeting techniques and issues; principles and practices of policy development and implementation; performance-based budgeting; revenue forecasting; financial controls systems and methodology; laws, rules and regulations that apply to local government fiscal operations; sources of revenue and expenditures typical of local government; manual and automated financial information systems; principles and practices of management, training and performance evaluation; group dynamics; principles and practices of leadership, motivation, team building and conflict resolution; principles and practices of organizational analysis. Skill in: Planning, coordinating, prioritizing, training, directing and evaluating the work of others; preparing and reviewing detailed and complex financial and accounting reports; leading and motivating assigned staff; interpreting, preparing and presenting City, Department and Division proposals, policies, procedures and reports in a clear and concise manner to coworkers, the Director and other City management staff; using an automated financial information system; preparing budgets and budget related reports; analyzing and monitoring financial data; monitoring and evaluating information services systems used within the Finance department. Ability to: Use modern office equipment and technology including automated financial systems; develop and explain financial analyses; maintain accurate records; develop and implement operational policies and procedures; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; understand, interpret, apply and explain laws, regulations, policies and professional practices governing the City's financial practices and procedures; interpret political and administrative direction and incorporate into operational policy and procedures; research regulations, procedures and technical reference materials; develop and explain summaries of financial analyses; plan, organize and prioritize work assignments; recognize and respect limits of authority and responsibility; make formal and informal presentations; supervise, train and evaluate personnel; gain cooperation through discussion and persuasion; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships City wide. Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: Possession of a Bachelor’s Degree in Accounting, Economics, Finance, Public or Business Administration and five (5) years progressively responsible experience, including one year of supervisory experience, with public agency financial and/or budgetary systems. A Master's Degree or CPA may be substituted for one year of experience. Possession of a Master’s degree or CPA is highly desirable. Licenses/Certificates/Special Requirements This classification requires the ability to travel independently within and outside of City limits. Possession of a valid California Class C driver’s license is required. Failure to maintain this license will result in discipline up to and including termination. Physical and Environmental Demands Rare = 66% Sitting: Constant Walking: Occasional Standing: Rare Bending (neck): Occasional Bending (waist): Rare Squatting: Rare Climbing: Never Kneeling: Never Crawling: Never Jumping: Never Balancing: Never Twisting (neck): Rare Twisting (waist): Rare Grasp - light (dominant hand): Rare Grasp - light (non-dominant): Rare Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Frequent Fine manipulation (non-dominant): Frequent Reach - at/below shoulder: Rare Reach - above shoulder level: Never Push/pull: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Lifting: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Carrying: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Required Driving: Required (CA Driver’s License) Vision: Acuity, near: Required Acuity, far: Not required Depth perception: Required Accommodation: Required Color vision: Required Field of vision: Not required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: Normal conversation: Required Telephone communication: Required Earplugs required: Not required Work environment: Works indoors; uses computer monitor; works around others; works alone; works with others. Class Code: 2536 FLSA: Exempt EEOC Code: 2 Barg. Unit: UME Probation: 12 months Rev.: 1/11 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary
HOUSTON AIRPORT SYSTEM
Houston, Texas, United States
POSITION OVERVIEW Applications accepted from: ALL PERSONS INTERESTED Division/Section: Finance & Accounting Workdays & Hours*: Monday - Friday 8:00AM - 5:00PM occasional weekends and holidays (*Subject to change) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Finance and Accounting (F&A) Division is dedicated to ensuring that the Houston Airport System (HAS) generates, manages and utilizes the financial resources required to provide the facilities and services demanded by our partner airlines and passengers. F&A also ensures the proper internal and external reporting of the financial activities of HAS as an enterprise of the City of Houston. In addition, F&A is charged with assisting the organization in planning and meeting strategic goals through the analysis of new projects, funding requirements, debt issuances, and resource planning requirements. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." Duties and responsibilities for the Division Manager includes but is not limited to: Work with the Houston Airport System (HAS) Aviation Director and CFO to establish annual budget goals and guidelines. Lead the Finance and Accounting Budget Group to the successful development and approval of a fiscally responsible and organizationally workable zero-based annual Operations and Maintenance budget for HAS. Manage interactions with Division Leadership to construct, validate and consolidate HAS budgets. Interact with City of Houston Finance for the successful integration of the HAS enterprise budget into the overall city budget. Manage ongoing budget performance tracking and allocation of available funds to accomplish organizational requirements. Support various budget/accounting functions, ensuring operational needs are met timely. Perform other duties as assigned. WORKING CONDITIONS The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Accounting, Engineering or a field closely related to activities of the division. EXPERIENCE REQUIREMENTS Seven years of progressive professional experience closely related to the activities of the division are required, with at least three of the years in a supervisory capacity. A Master's degree in Business Administration, Public Administration or a field closely related to the activities of the division may be substituted for two years of experience. Directly related professional experience may be substituted for the education requirement on a year-for-year basis. LICENSE REQUIREMENTS None PREFERENCES PREFERENCES Budgeting experience with large corporation or large government entity Experience managing a group of analysts Effective communication, both orally and in writing Strong interpersonal skills Positive attitude SAP experience Experience handling multiple priorities simultaneously **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. ** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION YES If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. PAY GRADE 29 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1842. If you need special services or accommodations, call 281-233-1842. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM . EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy . The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html Closing Date/Time: 9/19/2024 11:59 PM Central
Sep 14, 2024
Full Time
POSITION OVERVIEW Applications accepted from: ALL PERSONS INTERESTED Division/Section: Finance & Accounting Workdays & Hours*: Monday - Friday 8:00AM - 5:00PM occasional weekends and holidays (*Subject to change) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Finance and Accounting (F&A) Division is dedicated to ensuring that the Houston Airport System (HAS) generates, manages and utilizes the financial resources required to provide the facilities and services demanded by our partner airlines and passengers. F&A also ensures the proper internal and external reporting of the financial activities of HAS as an enterprise of the City of Houston. In addition, F&A is charged with assisting the organization in planning and meeting strategic goals through the analysis of new projects, funding requirements, debt issuances, and resource planning requirements. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." Duties and responsibilities for the Division Manager includes but is not limited to: Work with the Houston Airport System (HAS) Aviation Director and CFO to establish annual budget goals and guidelines. Lead the Finance and Accounting Budget Group to the successful development and approval of a fiscally responsible and organizationally workable zero-based annual Operations and Maintenance budget for HAS. Manage interactions with Division Leadership to construct, validate and consolidate HAS budgets. Interact with City of Houston Finance for the successful integration of the HAS enterprise budget into the overall city budget. Manage ongoing budget performance tracking and allocation of available funds to accomplish organizational requirements. Support various budget/accounting functions, ensuring operational needs are met timely. Perform other duties as assigned. WORKING CONDITIONS The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Accounting, Engineering or a field closely related to activities of the division. EXPERIENCE REQUIREMENTS Seven years of progressive professional experience closely related to the activities of the division are required, with at least three of the years in a supervisory capacity. A Master's degree in Business Administration, Public Administration or a field closely related to the activities of the division may be substituted for two years of experience. Directly related professional experience may be substituted for the education requirement on a year-for-year basis. LICENSE REQUIREMENTS None PREFERENCES PREFERENCES Budgeting experience with large corporation or large government entity Experience managing a group of analysts Effective communication, both orally and in writing Strong interpersonal skills Positive attitude SAP experience Experience handling multiple priorities simultaneously **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. ** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION YES If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. PAY GRADE 29 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1842. If you need special services or accommodations, call 281-233-1842. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM . EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy . The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html Closing Date/Time: 9/19/2024 11:59 PM Central
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Municipal Court of Atlanta Accounting Manager Posting Expires: October 1, 2024 Salary: $64,274/annually General Description and Classification Standards Manages an accounting group for assigned department(s) through subordinates to oversee the development, implementation and/or maintenance of one or more accounting systems: journal entries, general ledger, accounts receivable, accounts payable, revenue reconciliation, cash flows in accordance with GAAP policies and procedures. Works on issues of diverse scope where analysis of data requires evaluation of a variety of factors. Supervision Received Direction received is general and focuses more on long-term and short-term operating objectives, managerial effectiveness, and operating results. This level would be considered "middle" management. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned Manages an accounting group for assigned department(s) overseeing the development, implementation and/or maintenance of one or more accounting systems: journal entries, general ledger, accounts receivable, accounts payable, revenue reconciliation, cash flows in accordance with GAAP policies and procedures. Designs operational procedures and processes that meet audit standards and improve efficiency. Ensures integrity of data produced in systems and ensures accurate compilation, analysis, and reporting of accounting data and revenue. Participates in annual audits and special projects. May work with external consultants or auditors to provide required information and ensure record keeping of historical purposes. Manages the day-to-day operations of the accounting operation. Creates operating plans, forecasts and reporting systems. Supports Finance Director with the budget preparation, submittal and administration. Supports Finance Director in developing organizational structure and selects, develops and manages staff. Establishes internal processes, interprets and applies organizational policies and provides input into policy and strategy. Manages purchasing, inventory, equipment maintenance and other asset related functions and approves purchase/supply orders and expense accounts, as approved by the Finance Director. Preparing account reconciliations (reconciling high volume accounts). Assists with year-end close out. Thorough knowledge of accounting principles. Decision Making Interprets organizational policies and recommend exceptions. Applies organizational policies. Makes purchasing or resource allocation decisions within organization guidelines. Leadership Provided Has formal supervisory authority over work group (typically at least 4-5 employees) to include discipline. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Knowledge of concepts, processes, and tools of the accounting profession. Knowledge of relationship of professional disciplines among related organizations and functions. Strong accounting theory and GAAP knowledge. Leadership and motivational skills. Skill in identifying operating issues and developing solutions. Highly developed skill operating MS Office, accounting software, and databases. Ability to apply experience and professional knowledge to carry out most assignments in professional area. Ability to apply and communicate general knowledge across organization or discipline lines. Minimum Qualifications - Education and Experi ence Bachelor’s degree in Accounting, Finance or related field (Equivalent professional experience may be considered for substitution for the required degree on an exception basis). 5-8 years of specific professional experience. 2-3 years in leadership position in management or project management.. Preferred Qualifications - Education and Experience Master’s degree in an appropriate discipline (Equivalent professional experience may be considered for substitution for the Master’s degree on an exception basis) with 5-8 years of specific professional experience with 2-3 years in management or project management/leadership position. Licensures and Certifications None required. CPA desirable. Essential Capabilities and Work Environment Required yet limited physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Closing Date/Time: 2024-10-02
Sep 18, 2024
Full Time
Municipal Court of Atlanta Accounting Manager Posting Expires: October 1, 2024 Salary: $64,274/annually General Description and Classification Standards Manages an accounting group for assigned department(s) through subordinates to oversee the development, implementation and/or maintenance of one or more accounting systems: journal entries, general ledger, accounts receivable, accounts payable, revenue reconciliation, cash flows in accordance with GAAP policies and procedures. Works on issues of diverse scope where analysis of data requires evaluation of a variety of factors. Supervision Received Direction received is general and focuses more on long-term and short-term operating objectives, managerial effectiveness, and operating results. This level would be considered "middle" management. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned Manages an accounting group for assigned department(s) overseeing the development, implementation and/or maintenance of one or more accounting systems: journal entries, general ledger, accounts receivable, accounts payable, revenue reconciliation, cash flows in accordance with GAAP policies and procedures. Designs operational procedures and processes that meet audit standards and improve efficiency. Ensures integrity of data produced in systems and ensures accurate compilation, analysis, and reporting of accounting data and revenue. Participates in annual audits and special projects. May work with external consultants or auditors to provide required information and ensure record keeping of historical purposes. Manages the day-to-day operations of the accounting operation. Creates operating plans, forecasts and reporting systems. Supports Finance Director with the budget preparation, submittal and administration. Supports Finance Director in developing organizational structure and selects, develops and manages staff. Establishes internal processes, interprets and applies organizational policies and provides input into policy and strategy. Manages purchasing, inventory, equipment maintenance and other asset related functions and approves purchase/supply orders and expense accounts, as approved by the Finance Director. Preparing account reconciliations (reconciling high volume accounts). Assists with year-end close out. Thorough knowledge of accounting principles. Decision Making Interprets organizational policies and recommend exceptions. Applies organizational policies. Makes purchasing or resource allocation decisions within organization guidelines. Leadership Provided Has formal supervisory authority over work group (typically at least 4-5 employees) to include discipline. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Knowledge of concepts, processes, and tools of the accounting profession. Knowledge of relationship of professional disciplines among related organizations and functions. Strong accounting theory and GAAP knowledge. Leadership and motivational skills. Skill in identifying operating issues and developing solutions. Highly developed skill operating MS Office, accounting software, and databases. Ability to apply experience and professional knowledge to carry out most assignments in professional area. Ability to apply and communicate general knowledge across organization or discipline lines. Minimum Qualifications - Education and Experi ence Bachelor’s degree in Accounting, Finance or related field (Equivalent professional experience may be considered for substitution for the required degree on an exception basis). 5-8 years of specific professional experience. 2-3 years in leadership position in management or project management.. Preferred Qualifications - Education and Experience Master’s degree in an appropriate discipline (Equivalent professional experience may be considered for substitution for the Master’s degree on an exception basis) with 5-8 years of specific professional experience with 2-3 years in management or project management/leadership position. Licensures and Certifications None required. CPA desirable. Essential Capabilities and Work Environment Required yet limited physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Closing Date/Time: 2024-10-02
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Responsible for: Planning, organizing, implementing, managing and directing the City's grant programs; provides professional and technical assistance to all City departments in prioritizing, developing grants for City projects including research, analysis, application, implementation, reporting, monitoring, and contract close-out. Serves as technical authority on grant administration and negotiates with grantor agencies helping resolve issues of grant eligibility, audit exceptions and disallowed costs. Responsible for the post-award financial and accounting processes for grants and all activities involved with the Single Audit. This includes budget monitoring, accounting and financial compliance reporting related to the City’s grants and contracts with federal, state, local agencies and private foundations. He/she will administer policies and procedures to ensure compliance with the funding agency and the City’s accounting standards. The Senior Accounting Manager for Grants will work collaboratively with the Grants Services Office, City of Atlanta departments and the General Accounting Office. Job Responsibilities • Manages a team who provides grants financial and accounting related support to several departments of City Government. • Manages grant accounting from award to close out for all City awarded grants in compliance with the applicable grant regulations. • Leads/assists with the Single Audit process and production of year-end audit schedules. Prepare necessary schedules, provide financial data selected by auditors and resolve issues as needed. • Ensures proper administration of grant funds and develops grant reporting and evaluation systems; Coordinates execution of contracts between City and grantor; monitors progress of project and adherence to terms and conditions of grant award; provides guidance to project manager regarding specific program requirements that must be met. • Assists the Grants Application and Program Management Director with the preparation of budget and financing plan documents for grant applications and operations and grant status reports including audit reconciliations. • Prepares new grants for preparation of appropriate legislation and creation of project accounts in the Projects and Grants module and general ledger accounts in the Oracle ERP System. • Manages the preparation of invoices, draw down of funds, financial reports and compliance reports as may be required. • Oversees the reconciliation and review of expenditures, including but not limited to, payroll, draw down of funds, bank statements, accounts payable, and purchasing. • Coordinates with the departments for timely submission of progress and financial reports. • Works with the departments to wholly expend awards within the stated grant period and to prevent over-expenditures. • Manges the preparation and posting of journal entries, including but not limited to, deferred grant process, labor redistributions, expenditure allocations, indirect costs, reclassifications, cost transfers, corrections for mispostings. • Reconciles transactions on grants monthly and prepare monthly reports, as appropriate. • Works collaboratively to resolve issues with the departments to satisfy the requirements of the funding agency and the City. • Acts as primary liaison for the City in matters pertaining to post-award financial management of grants. Educate the departments on pertinent regulations and requirements for these activities. Other Responsibilities: • Perform other duties, as assigned, which meet the operational needs of Grants Accounting. • Collaborate with departmental staff and others as necessary on post award management of grants. • Develop professional relationships with the departmental staff and representatives at funding agencies. • Work collaboratively as a team member and independently to complete work with minimal supervision • Deliver exceptional customer service to internal and external constituents. • Stay up to date on changes in funding requirements, agency regulations, and compliance issues. Minimum Training and Experience Required to Perform Essential Job Functions • Bachelor's degree in Accounting, Finance, Business Administration, Public Administration with professional grant analytics work, or a related field from an accredited college or university. • Five years of accounting experience of which three years must be grants related, in federal programs grants administration. • Knowledge of 2 CFR Part 200 Grant Guidelines and Generally Accepted Accounting Principles. • Strong accounting and financial skills, excellent written and oral communication skills required. • Experience with ERP systems, preferably Oracle. • Supervisory experience is required.
Aug 08, 2024
Full Time
Responsible for: Planning, organizing, implementing, managing and directing the City's grant programs; provides professional and technical assistance to all City departments in prioritizing, developing grants for City projects including research, analysis, application, implementation, reporting, monitoring, and contract close-out. Serves as technical authority on grant administration and negotiates with grantor agencies helping resolve issues of grant eligibility, audit exceptions and disallowed costs. Responsible for the post-award financial and accounting processes for grants and all activities involved with the Single Audit. This includes budget monitoring, accounting and financial compliance reporting related to the City’s grants and contracts with federal, state, local agencies and private foundations. He/she will administer policies and procedures to ensure compliance with the funding agency and the City’s accounting standards. The Senior Accounting Manager for Grants will work collaboratively with the Grants Services Office, City of Atlanta departments and the General Accounting Office. Job Responsibilities • Manages a team who provides grants financial and accounting related support to several departments of City Government. • Manages grant accounting from award to close out for all City awarded grants in compliance with the applicable grant regulations. • Leads/assists with the Single Audit process and production of year-end audit schedules. Prepare necessary schedules, provide financial data selected by auditors and resolve issues as needed. • Ensures proper administration of grant funds and develops grant reporting and evaluation systems; Coordinates execution of contracts between City and grantor; monitors progress of project and adherence to terms and conditions of grant award; provides guidance to project manager regarding specific program requirements that must be met. • Assists the Grants Application and Program Management Director with the preparation of budget and financing plan documents for grant applications and operations and grant status reports including audit reconciliations. • Prepares new grants for preparation of appropriate legislation and creation of project accounts in the Projects and Grants module and general ledger accounts in the Oracle ERP System. • Manages the preparation of invoices, draw down of funds, financial reports and compliance reports as may be required. • Oversees the reconciliation and review of expenditures, including but not limited to, payroll, draw down of funds, bank statements, accounts payable, and purchasing. • Coordinates with the departments for timely submission of progress and financial reports. • Works with the departments to wholly expend awards within the stated grant period and to prevent over-expenditures. • Manges the preparation and posting of journal entries, including but not limited to, deferred grant process, labor redistributions, expenditure allocations, indirect costs, reclassifications, cost transfers, corrections for mispostings. • Reconciles transactions on grants monthly and prepare monthly reports, as appropriate. • Works collaboratively to resolve issues with the departments to satisfy the requirements of the funding agency and the City. • Acts as primary liaison for the City in matters pertaining to post-award financial management of grants. Educate the departments on pertinent regulations and requirements for these activities. Other Responsibilities: • Perform other duties, as assigned, which meet the operational needs of Grants Accounting. • Collaborate with departmental staff and others as necessary on post award management of grants. • Develop professional relationships with the departmental staff and representatives at funding agencies. • Work collaboratively as a team member and independently to complete work with minimal supervision • Deliver exceptional customer service to internal and external constituents. • Stay up to date on changes in funding requirements, agency regulations, and compliance issues. Minimum Training and Experience Required to Perform Essential Job Functions • Bachelor's degree in Accounting, Finance, Business Administration, Public Administration with professional grant analytics work, or a related field from an accredited college or university. • Five years of accounting experience of which three years must be grants related, in federal programs grants administration. • Knowledge of 2 CFR Part 200 Grant Guidelines and Generally Accepted Accounting Principles. • Strong accounting and financial skills, excellent written and oral communication skills required. • Experience with ERP systems, preferably Oracle. • Supervisory experience is required.
PLACER COUNTY, CA
Auburn, California, United States
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is seeking to fill a permanent, full-time position for Administrative & Fiscal Operations Manager in the County Executive Office. The position will be located in Auburn and may offer a flexible work schedule. The County Executive Office supports and implements Board policies and priorities, provides organizational direction and leadership to county-wide services, coordinates strategic and regional planning efforts, and fosters efficient and effective management of the County workforce and activities. This position reports to the County Budget and Fiscal Officer. The incumbent will be responsible for leading financial and business operations for the department’s diverse service portfolio, including the management of varied and complex funding sources. In addition to managing and administering financial and budgetary operations, this position will also manage other departmental administrative operations, such as leading the department’s human resource and information technology liaison activities and serving on county-wide committees, task forces, and special project initiatives. The position will act as a policy and compliance advisor on key fiscal and administrative subject matters and must operate with a high level of independence, initiative, and confidentiality. The ideal candidate will be a solution-oriented team-player, committed to cross-functional collaboration across organizational lines, will possess strong communication skills, both verbally and in writing, and must adhere to the highest ethical and professional standards as part of the County’s leadership team. The eligible list established from this recruitment may be used to fill future vacancies within the County as they arise. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Management benefits . For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To plan, direct, manage, and administer the fiscal, budgetary, and other administrative operations of a large, multi-divisional department; to direct, organize, and manage administrative services operations, programs, and activities including areas such as accounting/fiscal operations, personnel functions, contract administration, grants management, purchasing/procurement, facility and fleet management, information technology, and/or legislative and regulatory compliance; to serve as a positive member of the department management team and actively participate in department/division-wide strategic planning, policy development, and legislative analysis; and to represent assigned division or department to a variety of external and internal contacts. DISTINGUISHING CHARACTERISTICS The Administrative and Fiscal Operations Manager job classification recognizes positions that provide full line and functional management responsibility for employees within administrative services business units. This classification serves as an advisor to the division or department head/management team on complex financial, budgetary, and other relevant administrative functions. Employees in the Administrative and Fiscal Operations Manager classification independently manage multiple administrative services business units through lower-level professional, supervisory, and/or mid-management positions. Employees actively participate as a member of the department’s management team including recommending, designing, and coordinating changes to departmental business practices related to budget management, accounting/fiscal operations, and assigned administrative services programs/functions. The Administrative and Fiscal Operations Manager is distinguished from the Administrative & Fiscal Officer I/II by the size and complexity of the assigned division/department’s employee population and its budget, as well as responsibility for managing budgetary, fiscal, and other administrative services operations of a large, multi-divisional department or Countywide service through lower-levels of professional, supervisory, and/or mid-management positions. The Administrative and Fiscal Operations Manager is further distinguished from the Administrative Services Manager classification in that the latter has overall full second-line management responsibility, through lower-level supervisors or management staff, for all budgetary, fiscal, and administrative services operations of the largest, multi-divisional departments. SUPERVISION RECEIVED AND EXERCISED Receives general direction from a department director or his/her designee. Exercises direct supervision over supervisory, professional, technical, and/or clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Manage, direct, evaluate, monitor, and support professional, technical, and clerical staff through lower-level supervisors or managers; provide proactive and informational performance feedback to employees on an ongoing basis; conduct performance evaluations in a timely and effective manner; provide recommendations on hiring, demotion, and employee discipline. Develop, plan, implement, and evaluate goals, objectives, priorities, and activities within assigned area(s) of responsibility in a manner consistent with the department’s overall goals and objectives; develop strategies for the successful achievement of goals and objectives; direct and coordinate the implementation of strategies. Actively participate as a member of the department’s management team including recommending, designing, and coordinating changes to departmental business practices related to budget management, accounting/fiscal operations, and assigned administrative services programs/functions, in compliance with County-wide established processes, policies, and procedures and regulatory and legislative requirements. Provide guidance as a department-recognized subject matter expert and advisor in multi-disciplinary and/or programmatic areas of responsibility. Plan, manage, and participate in the development and implementation of department-wide budgetary and administrative services operation business standards, processes, policies, procedures, and performance measurements; analyze, evaluate, and develop recommendations for changes as necessary and appropriate; direct the development and maintenance of operating procedures/manuals. Plan, direct, and manage, multiple and complex budgetary operational services functions funded by and responsible to multiple funding agencies and/or revenue sources as well as the County organization; communicate with and report to external agencies, governing boards, and/or special districts. Plan, direct, and manage, through lower-level supervisory staff, departmental administrative services including accounting/fiscal operations and human resources, contract administration, grants management, purchasing, facility and fleet management, information technology, legislative and regulatory compliance, and/or office management. Direct, manage, and participate in the planning, preparation, and monitoring of multiple and complex department budgets, including analyzing and estimating expenditures, analyzing and projecting revenues, recommending allocation of funds and personnel, developing alternative budget scenarios, and reviewing and consulting with management staff; prepare final budget presentation with justifications and ensure the timely submission of budgets to County Executive Office as well as the state, federal, or other governing boards/agencies as required. Plan, organize, supervise, and review the work of staff responsible for one core department-specific, non-administrative services programs or service areas. Review and monitor the financial activity of assigned agency or departments’/divisions’ budgets; oversee the collection of data and preparation of financial reports; analyze reports to determine performance to established budget. Direct, manage, supervise, and monitor the fiscal and accounting operations of assigned agency or department and/or divisions; oversee and approve the preparation of journal entries, adjust revenue and expenditures as necessary; approve purchase requisitions, payments, and invoices or claims; direct, manage, review and monitor account analysis and reconciliation. Direct, oversee, and coordinate fiscal activities with the appropriate state and federal agencies/funding sources, the State Controller’s Office, the County Executive Office, and other County departments/divisions as necessary and as appropriate. Attend and participate in a variety of taskforces, committees, and meetings, both internal and external, relating to assigned administrative functions; serve as a representative of assigned department/divisions. Plan, direct, and participate in the completion of a variety of studies; supervise research activities; evaluate and analyze departmental goals/objectives and legal mandates; analyze existing and proposed legislation and directives to determine their impact on budgetary, fiscal, or operational procedures of assigned department/divisions. Build and maintain positive working relationships with coworkers, other County employees and managers, outside agencies, and the community utilizing accepted principles of effective customer service. Maintain awareness of and participation in external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the County and the assigned department. Represent the County of Placer and the assigned department to the public and to other agencies in a positive and productive manner. Serve as a positive and motivational team leader as well as a positive and effective member of a peer group. Perform related duties as required. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Five years of increasingly responsible administrative work experience in budgeting, accounting, fiscal control and analysis, or comparable fields, including three years of supervisory experience. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in public or business administration, government, accounting, finance, or a related field. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department. NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Administrative principles and practices including goal setting and short- and long-term planning related to areas of responsibility. Organizational and management practices as applied to the analysis, evaluation, development, and implementation of administrative programs and operational needs of assigned department. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. Advanced principles and practices of budget planning, preparation, and implementation including financial forecasting and analysis. Generally accepted accounting principles, governmental accounting standards, and other pertinent governmental accounting and reporting procedures. Advanced principles and practices of public and business administration with emphasis in human resources, contract administration, grants management, purchasing, facility and fleet management, information technology, legislative and regulatory compliance, and/or office management. Principles and practices of County-wide operations and County administration and organization. Applicable federal, state, and local laws, regulations, ordinances, and organizational policies and procedures related to assigned area(s) of responsibility. Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective reports. Modern office practices, methods, computer equipment, and applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively interacting with the public, vendors, contractors, and County staff. Ability to: Develop, recommend, and implement goals, objectives, and practices for providing effective and efficient services. Train, direct, supervise, and evaluate the work of supervisory, professional, technical, and clerical staff; and in some cases, indirectly through lower-level supervisors. Plan, manage, and direct the development, implementation, and monitoring of complex department budget(s). Plan, organize, and manage department accounting and fiscal support operations and assigned administrative services programs. Analyze, interpret, summarize, and present financial, statistical, and technical information and data in an effective manner. Research, analyze, and make recommendations on administrative services, budget, and accounting/fiscal operations policies, guidelines, and procedures specific to assigned division/department. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Perform mathematical and statistical calculations accurately. Communicate clearly and concisely in both oral and written forms. Work with various cultural and ethnic groups and individuals in a tactful and effective manner. Establish and maintain effective working relationships with those contacted in the course of performing assigned duties. On a continuous basis, analyze budgets and technical reports; interpret and evaluate staff reports; stay current with pertinent laws, regulations, and guidelines; observe performance and evaluate staff; problem solve department related issues; remember various rules and interpret policy. On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and communicate through written means. Negotiate agreement between differing individuals and groups. Act as a positive and effective team member. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov or at (530) 886-4664. Closing Date/Time: 9/25/2024 5:00:00 PM
Aug 29, 2024
Full Time
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION Placer County is seeking to fill a permanent, full-time position for Administrative & Fiscal Operations Manager in the County Executive Office. The position will be located in Auburn and may offer a flexible work schedule. The County Executive Office supports and implements Board policies and priorities, provides organizational direction and leadership to county-wide services, coordinates strategic and regional planning efforts, and fosters efficient and effective management of the County workforce and activities. This position reports to the County Budget and Fiscal Officer. The incumbent will be responsible for leading financial and business operations for the department’s diverse service portfolio, including the management of varied and complex funding sources. In addition to managing and administering financial and budgetary operations, this position will also manage other departmental administrative operations, such as leading the department’s human resource and information technology liaison activities and serving on county-wide committees, task forces, and special project initiatives. The position will act as a policy and compliance advisor on key fiscal and administrative subject matters and must operate with a high level of independence, initiative, and confidentiality. The ideal candidate will be a solution-oriented team-player, committed to cross-functional collaboration across organizational lines, will possess strong communication skills, both verbally and in writing, and must adhere to the highest ethical and professional standards as part of the County’s leadership team. The eligible list established from this recruitment may be used to fill future vacancies within the County as they arise. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Management benefits . For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To plan, direct, manage, and administer the fiscal, budgetary, and other administrative operations of a large, multi-divisional department; to direct, organize, and manage administrative services operations, programs, and activities including areas such as accounting/fiscal operations, personnel functions, contract administration, grants management, purchasing/procurement, facility and fleet management, information technology, and/or legislative and regulatory compliance; to serve as a positive member of the department management team and actively participate in department/division-wide strategic planning, policy development, and legislative analysis; and to represent assigned division or department to a variety of external and internal contacts. DISTINGUISHING CHARACTERISTICS The Administrative and Fiscal Operations Manager job classification recognizes positions that provide full line and functional management responsibility for employees within administrative services business units. This classification serves as an advisor to the division or department head/management team on complex financial, budgetary, and other relevant administrative functions. Employees in the Administrative and Fiscal Operations Manager classification independently manage multiple administrative services business units through lower-level professional, supervisory, and/or mid-management positions. Employees actively participate as a member of the department’s management team including recommending, designing, and coordinating changes to departmental business practices related to budget management, accounting/fiscal operations, and assigned administrative services programs/functions. The Administrative and Fiscal Operations Manager is distinguished from the Administrative & Fiscal Officer I/II by the size and complexity of the assigned division/department’s employee population and its budget, as well as responsibility for managing budgetary, fiscal, and other administrative services operations of a large, multi-divisional department or Countywide service through lower-levels of professional, supervisory, and/or mid-management positions. The Administrative and Fiscal Operations Manager is further distinguished from the Administrative Services Manager classification in that the latter has overall full second-line management responsibility, through lower-level supervisors or management staff, for all budgetary, fiscal, and administrative services operations of the largest, multi-divisional departments. SUPERVISION RECEIVED AND EXERCISED Receives general direction from a department director or his/her designee. Exercises direct supervision over supervisory, professional, technical, and/or clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Manage, direct, evaluate, monitor, and support professional, technical, and clerical staff through lower-level supervisors or managers; provide proactive and informational performance feedback to employees on an ongoing basis; conduct performance evaluations in a timely and effective manner; provide recommendations on hiring, demotion, and employee discipline. Develop, plan, implement, and evaluate goals, objectives, priorities, and activities within assigned area(s) of responsibility in a manner consistent with the department’s overall goals and objectives; develop strategies for the successful achievement of goals and objectives; direct and coordinate the implementation of strategies. Actively participate as a member of the department’s management team including recommending, designing, and coordinating changes to departmental business practices related to budget management, accounting/fiscal operations, and assigned administrative services programs/functions, in compliance with County-wide established processes, policies, and procedures and regulatory and legislative requirements. Provide guidance as a department-recognized subject matter expert and advisor in multi-disciplinary and/or programmatic areas of responsibility. Plan, manage, and participate in the development and implementation of department-wide budgetary and administrative services operation business standards, processes, policies, procedures, and performance measurements; analyze, evaluate, and develop recommendations for changes as necessary and appropriate; direct the development and maintenance of operating procedures/manuals. Plan, direct, and manage, multiple and complex budgetary operational services functions funded by and responsible to multiple funding agencies and/or revenue sources as well as the County organization; communicate with and report to external agencies, governing boards, and/or special districts. Plan, direct, and manage, through lower-level supervisory staff, departmental administrative services including accounting/fiscal operations and human resources, contract administration, grants management, purchasing, facility and fleet management, information technology, legislative and regulatory compliance, and/or office management. Direct, manage, and participate in the planning, preparation, and monitoring of multiple and complex department budgets, including analyzing and estimating expenditures, analyzing and projecting revenues, recommending allocation of funds and personnel, developing alternative budget scenarios, and reviewing and consulting with management staff; prepare final budget presentation with justifications and ensure the timely submission of budgets to County Executive Office as well as the state, federal, or other governing boards/agencies as required. Plan, organize, supervise, and review the work of staff responsible for one core department-specific, non-administrative services programs or service areas. Review and monitor the financial activity of assigned agency or departments’/divisions’ budgets; oversee the collection of data and preparation of financial reports; analyze reports to determine performance to established budget. Direct, manage, supervise, and monitor the fiscal and accounting operations of assigned agency or department and/or divisions; oversee and approve the preparation of journal entries, adjust revenue and expenditures as necessary; approve purchase requisitions, payments, and invoices or claims; direct, manage, review and monitor account analysis and reconciliation. Direct, oversee, and coordinate fiscal activities with the appropriate state and federal agencies/funding sources, the State Controller’s Office, the County Executive Office, and other County departments/divisions as necessary and as appropriate. Attend and participate in a variety of taskforces, committees, and meetings, both internal and external, relating to assigned administrative functions; serve as a representative of assigned department/divisions. Plan, direct, and participate in the completion of a variety of studies; supervise research activities; evaluate and analyze departmental goals/objectives and legal mandates; analyze existing and proposed legislation and directives to determine their impact on budgetary, fiscal, or operational procedures of assigned department/divisions. Build and maintain positive working relationships with coworkers, other County employees and managers, outside agencies, and the community utilizing accepted principles of effective customer service. Maintain awareness of and participation in external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the County and the assigned department. Represent the County of Placer and the assigned department to the public and to other agencies in a positive and productive manner. Serve as a positive and motivational team leader as well as a positive and effective member of a peer group. Perform related duties as required. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Five years of increasingly responsible administrative work experience in budgeting, accounting, fiscal control and analysis, or comparable fields, including three years of supervisory experience. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in public or business administration, government, accounting, finance, or a related field. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department. NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Administrative principles and practices including goal setting and short- and long-term planning related to areas of responsibility. Organizational and management practices as applied to the analysis, evaluation, development, and implementation of administrative programs and operational needs of assigned department. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. Advanced principles and practices of budget planning, preparation, and implementation including financial forecasting and analysis. Generally accepted accounting principles, governmental accounting standards, and other pertinent governmental accounting and reporting procedures. Advanced principles and practices of public and business administration with emphasis in human resources, contract administration, grants management, purchasing, facility and fleet management, information technology, legislative and regulatory compliance, and/or office management. Principles and practices of County-wide operations and County administration and organization. Applicable federal, state, and local laws, regulations, ordinances, and organizational policies and procedures related to assigned area(s) of responsibility. Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective reports. Modern office practices, methods, computer equipment, and applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively interacting with the public, vendors, contractors, and County staff. Ability to: Develop, recommend, and implement goals, objectives, and practices for providing effective and efficient services. Train, direct, supervise, and evaluate the work of supervisory, professional, technical, and clerical staff; and in some cases, indirectly through lower-level supervisors. Plan, manage, and direct the development, implementation, and monitoring of complex department budget(s). Plan, organize, and manage department accounting and fiscal support operations and assigned administrative services programs. Analyze, interpret, summarize, and present financial, statistical, and technical information and data in an effective manner. Research, analyze, and make recommendations on administrative services, budget, and accounting/fiscal operations policies, guidelines, and procedures specific to assigned division/department. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Perform mathematical and statistical calculations accurately. Communicate clearly and concisely in both oral and written forms. Work with various cultural and ethnic groups and individuals in a tactful and effective manner. Establish and maintain effective working relationships with those contacted in the course of performing assigned duties. On a continuous basis, analyze budgets and technical reports; interpret and evaluate staff reports; stay current with pertinent laws, regulations, and guidelines; observe performance and evaluate staff; problem solve department related issues; remember various rules and interpret policy. On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and communicate through written means. Negotiate agreement between differing individuals and groups. Act as a positive and effective team member. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov or at (530) 886-4664. Closing Date/Time: 9/25/2024 5:00:00 PM
City of Huntington Beach, CA
Huntington Beach, California, United States
Description The City of Huntington Beach offers flexible schedule options, including 5/40, 9/80, and 4/10 work schedules. Additionally, the ability to participate in a pet insurance program will be available as of January 1, 2024. (Updated 12/19/23) The next review of applications is now scheduled to occur for applications received before 10:00 am on January 8, 2024 . This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established. (updated 12/19/23) NOTE: This posting is a job series in which applications will be accepted, reviewed, and considered based on the qualifications listed on the application. The candidates that meet the minimum qualifications and best meet the City's current needs will be invited to test at the appropriate job level within the series. Only ONE APPLICATION needs to be submitted to be considered for this job series. SALARY RANGE: Senior Finance Analyst : $94,151 - $126,172 annually Principal Finance Analyst : $101,953 - $136,626 annually Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Senior Finance Analyst or Principal Finance Analyst with the FinanceDepartment . Finance Department The Finance Department, through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; utility billing; and business license customer service. The Position The Senior Finance Analyst performs a variety of advanced professional-level accounting, budgetary, and financial analysis and reporting related to the City's financial functions and perform a broad range of related duties. The Principal Finance Analyst performs difficult and complex professional-level financial analysis requiring advanced knowledge and competency in various financial functions such as accounting, budgeting and financial planning; supervises the activities of assigned personnel and provides responsible staff assistance to the Finance Manager or Chief Financial Officer/Assistant Chief Financial Officer. The current vacancies are in the Budget Management Division and the Accounting Services Division. The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting the City . Accounting Services is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets and implementing new accounting requirements. This Division is also responsible for serving as the audit liaison for all departments and serves as the City’s liaison for all financial audits of the City. Accounts Payable is responsible for the processing and payment of all City obligations. (Updated 11/14/23) Examples of Essential Duties Senior Finance Analyst Perform complex financial calculations and analysis; prepare comprehensive financial studies, statements, and reports Prepare and analyze a variety of financial statements, schedules, and reports; ensures that financial statements are prepared on a timely basis in accordance with related governmental accounting regulations Assist in the development of accounting and audit control methods, systems and procedures to comply with accounting procedures, laws, ordinances and regulations; coordinate the preparation of external audit materials and assists auditors in the fiscal year review Assists in establishing parameters for revenue and expenditure estimates and makes recommendations for fiscal guidelines in the budgetary process; participates in the development of schedules, formats, policies, and procedures for the annual adopted budget Assists departments with the formulation, implementation and administration of capital and operating budgets Provides direction to department staff; serves as Finance Department liaison in directing and assisting department representatives with accounting, financial reporting and budget development, administration and implementation throughout the year to ensure adherence to established budget and financial parameters Monitors and reviews financial performance of City departments and projects by conducting budgetary, variance and fund analyses and preparing reports; reviews revenue and expenditures of departmental budgets and develops mitigation plans Please click here to review the full job description. Principal Finance Analyst Performs professional tasks in support of the City’s financial management operations; prepares a variety of complex analyses involving revenue and expenditures, payroll, accounts payable, accounts receivables, budget, and treasury operations. Assigns, monitors and supervises the work of subordinate staff involved in performing accounting, budget, treasury, and financial analysis; participates in the selection and hiring of personnel; conducts performance evaluations and recommends merit step increases; assesses disciplinary action when needed; provides and/or recommends training Leads the preparation, implementation, monitoring and evaluation of capital improvement plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance Oversees the coordination of the master fee schedule Prepares and analyzes highly complex and sensitive budget requests, policy proposals, and financial reports, including reports regarding the City’s long-term obligations, revenue forecasts and expenditure trends Assists in the preparation of a variety of complex financial analyses, forecasts, and reports, including the annual budget, Annual Comprehensive Financial Report (ACFR) and the Popular Annual Financial Report (PAFR) Develops presentations to help summarize budget results, financial reports, forecasts and trends in a comprehensive and easy-to understand format Please click here to review the full job description. Minimum Qualifications Education: A Bachelor’s degree from an accredited college or university in Accounting, Economics, Finance, Business, Public Administration or other closely related field. A Master’s degree, Certified Public Accountant (CPA), and/or Certified Government Financial Manager (CGFM) is desirable. Experience: Senior Finance Analyst : Four (4) years’ professional level experience performing complex governmental accounting, budgetary financial analysis and research including two (2) years’ related finance and/or auditing experience for a municipality or other public sector entity. Principal Finance Analyst : Four (4) years’ increasingly responsible professional level governmental financial management, accounting, budgeting or auditing experience, with an emphasis in business and revenue operations activities, including one (1) year in a senior capacity or as supervisor of professional-level finance staff for a municipality or other public sector entity. Certificates/Licenses: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment. Supplemental Information APPLICATION AND SELECTION PROCESS: Application Review Examination(s) - A virtual oral exam (weighted 100%) is tentatively scheduled for a date TBD (updated 11/14/23) Selection Interview Background Investigation Appointment The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including: The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance. PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations. TWELVE PAID HOLIDAYS provided per year. GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year. EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities. GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous 2.5% at age 55 Final Compensation Period 1-year Final Compensation Member Contribution Rate 9.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit Formula Miscellaneous 2% at age 62 Final Compensation Period 3-year Final Compensation Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization". Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Description The City of Huntington Beach offers flexible schedule options, including 5/40, 9/80, and 4/10 work schedules. Additionally, the ability to participate in a pet insurance program will be available as of January 1, 2024. (Updated 12/19/23) The next review of applications is now scheduled to occur for applications received before 10:00 am on January 8, 2024 . This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established. (updated 12/19/23) NOTE: This posting is a job series in which applications will be accepted, reviewed, and considered based on the qualifications listed on the application. The candidates that meet the minimum qualifications and best meet the City's current needs will be invited to test at the appropriate job level within the series. Only ONE APPLICATION needs to be submitted to be considered for this job series. SALARY RANGE: Senior Finance Analyst : $94,151 - $126,172 annually Principal Finance Analyst : $101,953 - $136,626 annually Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Senior Finance Analyst or Principal Finance Analyst with the FinanceDepartment . Finance Department The Finance Department, through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; utility billing; and business license customer service. The Position The Senior Finance Analyst performs a variety of advanced professional-level accounting, budgetary, and financial analysis and reporting related to the City's financial functions and perform a broad range of related duties. The Principal Finance Analyst performs difficult and complex professional-level financial analysis requiring advanced knowledge and competency in various financial functions such as accounting, budgeting and financial planning; supervises the activities of assigned personnel and provides responsible staff assistance to the Finance Manager or Chief Financial Officer/Assistant Chief Financial Officer. The current vacancies are in the Budget Management Division and the Accounting Services Division. The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting the City . Accounting Services is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets and implementing new accounting requirements. This Division is also responsible for serving as the audit liaison for all departments and serves as the City’s liaison for all financial audits of the City. Accounts Payable is responsible for the processing and payment of all City obligations. (Updated 11/14/23) Examples of Essential Duties Senior Finance Analyst Perform complex financial calculations and analysis; prepare comprehensive financial studies, statements, and reports Prepare and analyze a variety of financial statements, schedules, and reports; ensures that financial statements are prepared on a timely basis in accordance with related governmental accounting regulations Assist in the development of accounting and audit control methods, systems and procedures to comply with accounting procedures, laws, ordinances and regulations; coordinate the preparation of external audit materials and assists auditors in the fiscal year review Assists in establishing parameters for revenue and expenditure estimates and makes recommendations for fiscal guidelines in the budgetary process; participates in the development of schedules, formats, policies, and procedures for the annual adopted budget Assists departments with the formulation, implementation and administration of capital and operating budgets Provides direction to department staff; serves as Finance Department liaison in directing and assisting department representatives with accounting, financial reporting and budget development, administration and implementation throughout the year to ensure adherence to established budget and financial parameters Monitors and reviews financial performance of City departments and projects by conducting budgetary, variance and fund analyses and preparing reports; reviews revenue and expenditures of departmental budgets and develops mitigation plans Please click here to review the full job description. Principal Finance Analyst Performs professional tasks in support of the City’s financial management operations; prepares a variety of complex analyses involving revenue and expenditures, payroll, accounts payable, accounts receivables, budget, and treasury operations. Assigns, monitors and supervises the work of subordinate staff involved in performing accounting, budget, treasury, and financial analysis; participates in the selection and hiring of personnel; conducts performance evaluations and recommends merit step increases; assesses disciplinary action when needed; provides and/or recommends training Leads the preparation, implementation, monitoring and evaluation of capital improvement plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance Oversees the coordination of the master fee schedule Prepares and analyzes highly complex and sensitive budget requests, policy proposals, and financial reports, including reports regarding the City’s long-term obligations, revenue forecasts and expenditure trends Assists in the preparation of a variety of complex financial analyses, forecasts, and reports, including the annual budget, Annual Comprehensive Financial Report (ACFR) and the Popular Annual Financial Report (PAFR) Develops presentations to help summarize budget results, financial reports, forecasts and trends in a comprehensive and easy-to understand format Please click here to review the full job description. Minimum Qualifications Education: A Bachelor’s degree from an accredited college or university in Accounting, Economics, Finance, Business, Public Administration or other closely related field. A Master’s degree, Certified Public Accountant (CPA), and/or Certified Government Financial Manager (CGFM) is desirable. Experience: Senior Finance Analyst : Four (4) years’ professional level experience performing complex governmental accounting, budgetary financial analysis and research including two (2) years’ related finance and/or auditing experience for a municipality or other public sector entity. Principal Finance Analyst : Four (4) years’ increasingly responsible professional level governmental financial management, accounting, budgeting or auditing experience, with an emphasis in business and revenue operations activities, including one (1) year in a senior capacity or as supervisor of professional-level finance staff for a municipality or other public sector entity. Certificates/Licenses: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment. Supplemental Information APPLICATION AND SELECTION PROCESS: Application Review Examination(s) - A virtual oral exam (weighted 100%) is tentatively scheduled for a date TBD (updated 11/14/23) Selection Interview Background Investigation Appointment The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including: The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance. PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations. TWELVE PAID HOLIDAYS provided per year. GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year. EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities. GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous 2.5% at age 55 Final Compensation Period 1-year Final Compensation Member Contribution Rate 9.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit Formula Miscellaneous 2% at age 62 Final Compensation Period 3-year Final Compensation Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization". Closing Date/Time: Continuous
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Under the direct supervision of the Manager of Operations, this position independently manages the University's Public Records Requests, ensuring compliance with state and federal laws; coordinates document collection and tracking requests; and facilitates data delivery. As the Office Lead, the incumbent serves as the key department contact, managing all front office operations and responding to inquiries in a pleasant, customer service-oriented manner and in a timely fashion. The incumbent will support the Vice President, Manager of Operations, Chief Data Officer, and Executive Director for Audit and Advisory Services with administrative tasks, research, and report generation and communicate with internal and external partners, ensuring policy adherence and efficient operations across the Division. This position is regularly involved in communications that may affect collective bargaining unit conditions and negotiations. Duties and responsibilities: Public Records Act Request Works independently to analyze, review, and respond to all campus Public Records Requests, coordinating the collection of related documents and/or information while adhering to appropriate state and federal laws and regulations, including HIPAA, FERPA, and the California Public Records Act, consulting with University Council as needed. Maintains tracking and filing of all incoming records requests. Facilitate delivery of data receipt of payment and ensure deadlines are met to ensure compliance as set forth by CA Government Code Sections 6250-6270.5. Files grievance information and views information that may affect collective bargaining unit positions and negotiations. Collaborates with campus representatives such as lawyers to ensure requests are redacted as necessary to ensure compliance. This position is involved in providing information for investigations, including grievances, that may affect collective bargaining unit positions and negotiations. Executive Analyst Support Works independently to perform multiple specialized high-priority, analytical tasks while maintaining professionalism and quality customer service. Serves as the Office Lead, coordinating all front office operations and liaising with all external partners to maintain working relationships with university administration, faculty, staff, distinguished alums, and others. Provides background, insight, and advice to the Manager of Operations, Chief Data Officer, and Internal Auditor about such functions as the analysis, design, implementation, and evaluation of various administrative systems to support the division's program and operational procedures. Anticipates, identifies, and gathers information on critical issues while obtaining advice and input from other campus resources, formulates solutions using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action prior to consulting the Manager of Operations. Conducts analytical research and data collection and generates reports for the benefit of the Vice President’s office, the Office of Audit and Advisory Services, and the Office of Institutional Research and Analytics. Reports may include but are not limited to subjects related to budget, facilities management, Public Records requests, personnel, and employee data, including salary and benefits, project development, sustainability, and strategic initiatives. Works with minor to no supervision to maintain the VP, Chief Data Officer, and Internal Auditor’s calendars. Typical responsibilities include but are not limited to coordinating weekly, monthly, and quarterly meetings with other executive offices, scheduling appointments, and confirming locations in accordance with the urgency of the subject, prioritizing commitments, and coordinating all in-state and out-of-state travel (Utilizing the CONCUR system: Creating travel itinerary, book flight/hotel accommodations, gather necessary meeting materials and travel reimbursements). Takes notes at leadership meetings, including but not limited to grievance matters, negotiations, agreement settlements, organizational restructurings, and personnel transactions that may affect collective bargaining unit positions and negotiations. This position is regularly involved in communications that may affect collective bargaining unit positions and negotiations, including facilitating meetings with ELR and IEC when complaints are lodged and keeping track of resolutions. Division Support: Identifies information needed by the Vice President and the Manager of Operations to provide status reports and updates related to the Division. Interacts with staff to gather data, research specific situations, determine facts, identify possible solutions, and follow up to resolve certain issues appropriately. With appropriate discretion, assists with preparing and reviewing communication materials for the VP's Office and coordinates the VP's communications with other high-level administrative and academic offices at the San Bernardino and Palm Desert campuses, the Chancellor's Office, and other universities. Assists in putting together letters to employees regarding their salary and benefit information. Prepare personnel requests for Cabinet consideration, including new recruitments, Reclassifications, IRP Requests, and stipend requests. Independently addresses questions and inquiries while recognizing the academic and political aspects of the Vice President's Office, possible conflicts of interest, and intentions and attitudes of others. Responds to inquiries on behalf of the Vice President and Manager of Operations regarding organization operations, policies, and procedures. Works closely with other units on campus (purchasing, travel, human resources, and finance) in order to adhere to policies and procedures relating to the Vice President's events. Work regularly requires coordination with individuals at all organizational levels and acts as a representative to outside entities as needed. Communicates with external associates on behalf of the Vice President to facilitate and coordinate meetings and track progress independently with minimal to no supervision. Organizational Administrative Support: Under direct supervision of the Manager of Operations, perform a wide range of comprehensive planning and administrative support to the Office of the Vice President for Finance, Technology, and Operations, the Office of Audit and Advisory Services, and the Office of Institutional Research and Analytics. Coordinates and updates the department and division website. Event Scheduling: Coordinates all meetings/events for the Vice President of Finance, Technology, and Operations, including all-staff division meetings and special events. Responsibilities include securing location, catering, and equipment; coordinating with appropriate campus departments to finalize event logistics while adhering to campus policies and procedures; assisting the Vice President and Manager of Operations with reviewing and preparing presentation materials; and reconciling invoices. Serve as a member of various campus committees as requested and/or assigned to represent the Manager of Operations and/or the Vice President. Coordinates necessary arrangements for presentations and special items, often participating in meetings and providing analytical input to the VP and other interested parties. Processes events paperwork such as invoices, hospitality forms, and backup documentation to ensure payment to vendors. Recruitment Support: Serves on executive and administrative level recruitments. Reviewing resumes, participating in virtual and in-person interviews, and providing assessments of candidates to the hiring manager, Manager of Operations, and Vice President. Provide support in the organization and scheduling of candidate campus visits and travel reimbursement. Tasks include securing meeting locations, campus tours, and fingerprinting; working with staff, faculty, and administrators' availability to schedule interviews and campus open forums; finalizing catering and confirming hotel accommodations; and providing hospitality and assistance where needed during the day of the visit. Lead Support: Provides lead work direction to the VP FTO Office student assistant program. Typical activities include but are not limited to providing lead work direction and coordination to all student assistants, conducting a student assistant recruitment plan that adheres to student employment procedures, onboarding, training, and development, and assigning daily tasks to student assistants that are appropriate for student job classification. Serves as timekeeper for student assistant position(s). Coordinates schedules to ensure maximum efficiency while adhering to guidelines and regulations set forth by Human Resources - Student Employment. Provides student performance recommendations by planning, monitoring, and appraising assigned tasks and coordinating monthly one-on-one open discussions. Other classification-related duties as assigned. Minimum Qualifications: Bachelor's degree in business or public administration, accounting, finance, or a related field from a four year accredited institution. Two to five (2-5) years of professional experience in general office clerical work. Required Qualifications: Experience using standard office software programs such as MS Word, Excel, PowerPoint, Teams, and email programs. A sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices. Ability to coordinate and prioritize many different clerical tasks while adhering to project and budget guidelines, along with the ability to accurately maintain records and files. Strong organizational skills and detail-oriented, along with the ability to follow directions, take initiative, be flexible, and have the ability to independently make decisions on a day-to-day basis. Demonstrate the ability to maintain a high degree of confidentiality. Ability to draft and compose correspondence and standard reports is required. Ability to handle effectively a broad range of interpersonal contacts, including those at a higher level and those of a sensitive nature, along with the ability to work cooperatively with a diverse group of individuals. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Ability to learn, independently interpret, and apply a variety of academic and organizational policies and procedures. Ability to coordinate many different tasks, determine the relative importance of each, set deadlines, and complete projects accordingly. Ability to effectively handle interpersonal interactions at all levels and highly sensitive interpersonal situations, along with the ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications: Knowledge of the California Public Records Act (PRA) Compensation and Benefits: Anticipation Salary Range: $3,328-$4,815 per month Classification Salary Range: $3,328 - 5,258 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: June 15, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jul 01 2024 Pacific Daylight Time Applications close: Jul 15 2024 Pacific Daylight Time Closing Date/Time:
Jul 02, 2024
Job Summary: Under the direct supervision of the Manager of Operations, this position independently manages the University's Public Records Requests, ensuring compliance with state and federal laws; coordinates document collection and tracking requests; and facilitates data delivery. As the Office Lead, the incumbent serves as the key department contact, managing all front office operations and responding to inquiries in a pleasant, customer service-oriented manner and in a timely fashion. The incumbent will support the Vice President, Manager of Operations, Chief Data Officer, and Executive Director for Audit and Advisory Services with administrative tasks, research, and report generation and communicate with internal and external partners, ensuring policy adherence and efficient operations across the Division. This position is regularly involved in communications that may affect collective bargaining unit conditions and negotiations. Duties and responsibilities: Public Records Act Request Works independently to analyze, review, and respond to all campus Public Records Requests, coordinating the collection of related documents and/or information while adhering to appropriate state and federal laws and regulations, including HIPAA, FERPA, and the California Public Records Act, consulting with University Council as needed. Maintains tracking and filing of all incoming records requests. Facilitate delivery of data receipt of payment and ensure deadlines are met to ensure compliance as set forth by CA Government Code Sections 6250-6270.5. Files grievance information and views information that may affect collective bargaining unit positions and negotiations. Collaborates with campus representatives such as lawyers to ensure requests are redacted as necessary to ensure compliance. This position is involved in providing information for investigations, including grievances, that may affect collective bargaining unit positions and negotiations. Executive Analyst Support Works independently to perform multiple specialized high-priority, analytical tasks while maintaining professionalism and quality customer service. Serves as the Office Lead, coordinating all front office operations and liaising with all external partners to maintain working relationships with university administration, faculty, staff, distinguished alums, and others. Provides background, insight, and advice to the Manager of Operations, Chief Data Officer, and Internal Auditor about such functions as the analysis, design, implementation, and evaluation of various administrative systems to support the division's program and operational procedures. Anticipates, identifies, and gathers information on critical issues while obtaining advice and input from other campus resources, formulates solutions using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action prior to consulting the Manager of Operations. Conducts analytical research and data collection and generates reports for the benefit of the Vice President’s office, the Office of Audit and Advisory Services, and the Office of Institutional Research and Analytics. Reports may include but are not limited to subjects related to budget, facilities management, Public Records requests, personnel, and employee data, including salary and benefits, project development, sustainability, and strategic initiatives. Works with minor to no supervision to maintain the VP, Chief Data Officer, and Internal Auditor’s calendars. Typical responsibilities include but are not limited to coordinating weekly, monthly, and quarterly meetings with other executive offices, scheduling appointments, and confirming locations in accordance with the urgency of the subject, prioritizing commitments, and coordinating all in-state and out-of-state travel (Utilizing the CONCUR system: Creating travel itinerary, book flight/hotel accommodations, gather necessary meeting materials and travel reimbursements). Takes notes at leadership meetings, including but not limited to grievance matters, negotiations, agreement settlements, organizational restructurings, and personnel transactions that may affect collective bargaining unit positions and negotiations. This position is regularly involved in communications that may affect collective bargaining unit positions and negotiations, including facilitating meetings with ELR and IEC when complaints are lodged and keeping track of resolutions. Division Support: Identifies information needed by the Vice President and the Manager of Operations to provide status reports and updates related to the Division. Interacts with staff to gather data, research specific situations, determine facts, identify possible solutions, and follow up to resolve certain issues appropriately. With appropriate discretion, assists with preparing and reviewing communication materials for the VP's Office and coordinates the VP's communications with other high-level administrative and academic offices at the San Bernardino and Palm Desert campuses, the Chancellor's Office, and other universities. Assists in putting together letters to employees regarding their salary and benefit information. Prepare personnel requests for Cabinet consideration, including new recruitments, Reclassifications, IRP Requests, and stipend requests. Independently addresses questions and inquiries while recognizing the academic and political aspects of the Vice President's Office, possible conflicts of interest, and intentions and attitudes of others. Responds to inquiries on behalf of the Vice President and Manager of Operations regarding organization operations, policies, and procedures. Works closely with other units on campus (purchasing, travel, human resources, and finance) in order to adhere to policies and procedures relating to the Vice President's events. Work regularly requires coordination with individuals at all organizational levels and acts as a representative to outside entities as needed. Communicates with external associates on behalf of the Vice President to facilitate and coordinate meetings and track progress independently with minimal to no supervision. Organizational Administrative Support: Under direct supervision of the Manager of Operations, perform a wide range of comprehensive planning and administrative support to the Office of the Vice President for Finance, Technology, and Operations, the Office of Audit and Advisory Services, and the Office of Institutional Research and Analytics. Coordinates and updates the department and division website. Event Scheduling: Coordinates all meetings/events for the Vice President of Finance, Technology, and Operations, including all-staff division meetings and special events. Responsibilities include securing location, catering, and equipment; coordinating with appropriate campus departments to finalize event logistics while adhering to campus policies and procedures; assisting the Vice President and Manager of Operations with reviewing and preparing presentation materials; and reconciling invoices. Serve as a member of various campus committees as requested and/or assigned to represent the Manager of Operations and/or the Vice President. Coordinates necessary arrangements for presentations and special items, often participating in meetings and providing analytical input to the VP and other interested parties. Processes events paperwork such as invoices, hospitality forms, and backup documentation to ensure payment to vendors. Recruitment Support: Serves on executive and administrative level recruitments. Reviewing resumes, participating in virtual and in-person interviews, and providing assessments of candidates to the hiring manager, Manager of Operations, and Vice President. Provide support in the organization and scheduling of candidate campus visits and travel reimbursement. Tasks include securing meeting locations, campus tours, and fingerprinting; working with staff, faculty, and administrators' availability to schedule interviews and campus open forums; finalizing catering and confirming hotel accommodations; and providing hospitality and assistance where needed during the day of the visit. Lead Support: Provides lead work direction to the VP FTO Office student assistant program. Typical activities include but are not limited to providing lead work direction and coordination to all student assistants, conducting a student assistant recruitment plan that adheres to student employment procedures, onboarding, training, and development, and assigning daily tasks to student assistants that are appropriate for student job classification. Serves as timekeeper for student assistant position(s). Coordinates schedules to ensure maximum efficiency while adhering to guidelines and regulations set forth by Human Resources - Student Employment. Provides student performance recommendations by planning, monitoring, and appraising assigned tasks and coordinating monthly one-on-one open discussions. Other classification-related duties as assigned. Minimum Qualifications: Bachelor's degree in business or public administration, accounting, finance, or a related field from a four year accredited institution. Two to five (2-5) years of professional experience in general office clerical work. Required Qualifications: Experience using standard office software programs such as MS Word, Excel, PowerPoint, Teams, and email programs. A sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices. Ability to coordinate and prioritize many different clerical tasks while adhering to project and budget guidelines, along with the ability to accurately maintain records and files. Strong organizational skills and detail-oriented, along with the ability to follow directions, take initiative, be flexible, and have the ability to independently make decisions on a day-to-day basis. Demonstrate the ability to maintain a high degree of confidentiality. Ability to draft and compose correspondence and standard reports is required. Ability to handle effectively a broad range of interpersonal contacts, including those at a higher level and those of a sensitive nature, along with the ability to work cooperatively with a diverse group of individuals. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Ability to learn, independently interpret, and apply a variety of academic and organizational policies and procedures. Ability to coordinate many different tasks, determine the relative importance of each, set deadlines, and complete projects accordingly. Ability to effectively handle interpersonal interactions at all levels and highly sensitive interpersonal situations, along with the ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications: Knowledge of the California Public Records Act (PRA) Compensation and Benefits: Anticipation Salary Range: $3,328-$4,815 per month Classification Salary Range: $3,328 - 5,258 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: June 15, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Jul 01 2024 Pacific Daylight Time Applications close: Jul 15 2024 Pacific Daylight Time Closing Date/Time:
Director of Finance
Skagit Transit
Burlington, Washington
Salary : $141,284 - $188,741
Skagit Transit is headquartered in Burlington, Washington, approximately 60 miles north of Seattle, and serves Burlington and the nearby areas of Anacortes, Mount Vernon, Sedro-Woolley, Concrete, Lyman, Hamilton and La Conner. The area is part of the Skagit Valley, which is located between the beautiful peaks of the Cascade Mountains and the phenomenal Puget Sound. This amazing region has something for everyone, including a large variety and abundance of shops, restaurants, outdoor activities, and agricultural attractions scattered throughout each community served by Skagit Transit. The region is also home to the Skagit Valley Tulip Festival, which attracts more than one million visitors each year.
Skagit Transit is governed by an eleven-member Board of Directors and employs 160 FTEs. Departments include: Operations, Finance & Administration, Human Resources, Information Technology, Safety & Training, Security, Maintenance, and Facilities. The agency’s 2024 budget is $32,733,974.
The Finance Director will oversee a department of eight employees: the Accounting Manager (supervised by the Director), Payroll Coordinator, Accounts Payable Clerk, Grants Manager, Procurement & Contracts Coordinator, Fare Revenue Supervisor, Rideshare Administrator, and Service Coordinator. The department operates on a 2024 budget of $1,601,179. Under the general direction of the Chief Executive Officer, the Director of Finance supervises the agency's comprehensive financial management, ensuring the financial integrity of the accounting system and accurate analytical reporting. This position manages budget development, financial risk systems, public records management, and administrative processes, and is responsible for assessing and managing financial and other liability risks, including property management risks. This position also oversees internal controls, monitors cash flow, evaluates and reports expenditures, prepares financial and operational reports, manages grant funded projects accounting and oversees the annual audits.
Preferred education and experience: An undergraduate degree in Finance, Accounting, or related field. Three years of supervisory/leadership experience. Knowledge of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Principles for Public Sector. Knowledge of Government Accounting Standards Board (GASB) and Single Audit Practices/Requirements. Knowledge of Government Finance Officers Association GFOA standards. Experience with grant accounting and management for a government entity. Seven or more years of financial, business management, or accounting experience, including regulated controls or financial audit responsibility. Experience in government accounting regulations and business systems, such as budgeting, accounting, purchasing and procurement, capital projects, etc. CPA/CMA.
Benefits include: Medical (employee pays 10% of the Medical Premium, Dental, Life Insurance, and Vision Service Plan). Washington State Department of Retirement Systems (DRS) Public Employees Retirement System Plans (PERS) offered. Employer Paid HRAVEBA. Employer Paid Employee Assistance Plan (EAP) and Disability Insurance. 11 Paid Holidays per year. Generous leave accrual available for use after 90 days.
For a complete position profile, full job description and to apply online, visit Prothman at https://www.prothman.com/ and click on "Open Recruitments". For questions, call 206-368-0050. Skagit Transit is an Equal Opportunity Employer. Apply by July 7, 2024. (Applications will be reviewed as submitted. The position is open until filled.)
Jul 14, 2024
Full Time
Director of Finance
Skagit Transit
Burlington, Washington
Salary : $141,284 - $188,741
Skagit Transit is headquartered in Burlington, Washington, approximately 60 miles north of Seattle, and serves Burlington and the nearby areas of Anacortes, Mount Vernon, Sedro-Woolley, Concrete, Lyman, Hamilton and La Conner. The area is part of the Skagit Valley, which is located between the beautiful peaks of the Cascade Mountains and the phenomenal Puget Sound. This amazing region has something for everyone, including a large variety and abundance of shops, restaurants, outdoor activities, and agricultural attractions scattered throughout each community served by Skagit Transit. The region is also home to the Skagit Valley Tulip Festival, which attracts more than one million visitors each year.
Skagit Transit is governed by an eleven-member Board of Directors and employs 160 FTEs. Departments include: Operations, Finance & Administration, Human Resources, Information Technology, Safety & Training, Security, Maintenance, and Facilities. The agency’s 2024 budget is $32,733,974.
The Finance Director will oversee a department of eight employees: the Accounting Manager (supervised by the Director), Payroll Coordinator, Accounts Payable Clerk, Grants Manager, Procurement & Contracts Coordinator, Fare Revenue Supervisor, Rideshare Administrator, and Service Coordinator. The department operates on a 2024 budget of $1,601,179. Under the general direction of the Chief Executive Officer, the Director of Finance supervises the agency's comprehensive financial management, ensuring the financial integrity of the accounting system and accurate analytical reporting. This position manages budget development, financial risk systems, public records management, and administrative processes, and is responsible for assessing and managing financial and other liability risks, including property management risks. This position also oversees internal controls, monitors cash flow, evaluates and reports expenditures, prepares financial and operational reports, manages grant funded projects accounting and oversees the annual audits.
Preferred education and experience: An undergraduate degree in Finance, Accounting, or related field. Three years of supervisory/leadership experience. Knowledge of Generally Accepted Accounting Principles (GAAP) and Generally Accepted Auditing Principles for Public Sector. Knowledge of Government Accounting Standards Board (GASB) and Single Audit Practices/Requirements. Knowledge of Government Finance Officers Association GFOA standards. Experience with grant accounting and management for a government entity. Seven or more years of financial, business management, or accounting experience, including regulated controls or financial audit responsibility. Experience in government accounting regulations and business systems, such as budgeting, accounting, purchasing and procurement, capital projects, etc. CPA/CMA.
Benefits include: Medical (employee pays 10% of the Medical Premium, Dental, Life Insurance, and Vision Service Plan). Washington State Department of Retirement Systems (DRS) Public Employees Retirement System Plans (PERS) offered. Employer Paid HRAVEBA. Employer Paid Employee Assistance Plan (EAP) and Disability Insurance. 11 Paid Holidays per year. Generous leave accrual available for use after 90 days.
For a complete position profile, full job description and to apply online, visit Prothman at https://www.prothman.com/ and click on "Open Recruitments". For questions, call 206-368-0050. Skagit Transit is an Equal Opportunity Employer. Apply by July 7, 2024. (Applications will be reviewed as submitted. The position is open until filled.)
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrator I Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $7,500 - $8,750* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: July 7, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general direction of the Accounting Director, the Financial Reporting Manager is the primary contact for GAAP audit functions and tax compliance for the campus. This position coordinates GAAP assignments given to the campus staff, working closely with their colleagues and immediate supervisor. This position also will work closely with the General Accounting Manager and develop a thorough understanding of the CSUMB ledger reporting structure. Additionally, the Financial Reporting Manager will assist in other audit areas for the campus as well with business process improvements in accounting. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Manages preparation of GAAP financial statements for the campus in accordance with generally accepted accounting principles issued by the Governmental Accounting Standards Board. Proactively research pronouncements, CSU System-wide and state policies and procedures that affect the University; develops, recommends and implements changes in collaboration with campus community. Responsible for hiring, training and supervising unit personnel, setting goals and preparing evaluations of their performance, and cross-training to effectively work towards a cohesive, collaborative and synergistic team; ensuring assigned operations in these areas are carried out in accordance with established policies and procedures based on organizational goals, university mission and policies, and generally accepted accounting standards; and recommending and/or implementing improvements as it relates to Financial Reporting. Acts as the unit representative on campus-wide and system-wide committees at the direction of the Accounting Director. Assures the accuracy of the GAAP ledger and system; provides backup for running system derivation processes, ensuring timely submission to the Chancellor’s Office. Oversees all aspects of the external financial audit(s) to ensure timely issuance of the financial reports. Ensures any findings are addressed in a timely fashion. Communicates with campus community and auxiliary organizations regarding necessary deadlines and/or reporting requirements and, as necessary, provide guidance in developing process(es) to ensure timely and accurate reporting. Develop and maintain routine/recurring reporting for campus users as necessary to meet internal and/or informational needs. Works in concert with the General Accounting Department on special projects; analysis and proposing and posting of journal entries; Participates in the timely and accurate submission of CSUMB data reports to state and federal governments, accreditation organizations and committees, and student lending agencies; Responds to ad hoc requests from senior campus officials, the Chancellor’s Office, the State Controller’s Office and internal and external auditors. Oversees tax analysis and reporting and related policy development for the campus. Oversees maintenance of capital asset ledgers and reporting, ensuring timely month-end and year-end reporting. Approves new chart of accounts and ensures that account structures are consistent with guidelines with the CSU’s Financial Information Report Management Systems (FIRMS) and National Association of College and University Business Officers (NACUBO) Financial Accounting Reporting Model. Other Functions : Participates in university task forces and special projects as required. Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of, or ability to quickly learn, CSUMB and CSU policies and procedures. Knowledge of and ability to understand and apply applicable rules and regulations as they are related to the CSU. Thorough knowledge of generally accepted accounting principles and practices, Governmental Accounting Standards Board statements and pronouncements, and proven ability to establish proper internal controls and procedures. Thorough knowledge of governmental accounting methods and related rules, regulations and procedures. Ability to utilize problem-solving techniques to evaluate complex accounting problems, understand and apply applicable rules and regulations. Knowledge and ability to develop and implement effective and efficient processes, procedures and solutions. Must have demonstrated experience preparing financial statements and footnote disclosures in accordance with generally accepted accounting principles and the ability to work with both internal and external auditors. Demonstrated ability to communicate effectively, both orally and in writing, with diverse student, staff, faculty and community members in a courteous manner with emphasis on customer service. General knowledge of the principles of personnel management and supervision and ability to effectively utilize management skills. Ability to plan, direct and review a variety of accounting and related activities and meet important deadlines. Ability to analyze financial and statistical data. MINIMUM QUALIFICATIONS : Equivalent to a bachelor’s degree from an accredited college or university in accounting or closely related field AND two years of progressively responsible accounting, higher education or public administration experience which includes at least one year of supervisory experience OR a combination of education and experience which provides the required knowledge and abilities. Demonstrated experience involving independently researching complex accounting, tax and legal issues, including training and coordinating the work of others. PREFERRED QUALIFICATIONS : Equivalent to a master’s degree in Accountancy and experience in a CSU campus or higher education environment. Possess a CPA certificate or have passed the CPA exam; other professional licenses may be considered. Experience with complex, integrated accounting systems, e.g. Oracle, SCT Banner, PeopleSoft Finance and experience with query tools is preferred. Technical fluency in the use of Microsoft Office Suite, Google’s G-Suite (Gmail, Docs, Drive and Calendar). SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jun 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Classification: Administrator I Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $7,500 - $8,750* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: July 7, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general direction of the Accounting Director, the Financial Reporting Manager is the primary contact for GAAP audit functions and tax compliance for the campus. This position coordinates GAAP assignments given to the campus staff, working closely with their colleagues and immediate supervisor. This position also will work closely with the General Accounting Manager and develop a thorough understanding of the CSUMB ledger reporting structure. Additionally, the Financial Reporting Manager will assist in other audit areas for the campus as well with business process improvements in accounting. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Manages preparation of GAAP financial statements for the campus in accordance with generally accepted accounting principles issued by the Governmental Accounting Standards Board. Proactively research pronouncements, CSU System-wide and state policies and procedures that affect the University; develops, recommends and implements changes in collaboration with campus community. Responsible for hiring, training and supervising unit personnel, setting goals and preparing evaluations of their performance, and cross-training to effectively work towards a cohesive, collaborative and synergistic team; ensuring assigned operations in these areas are carried out in accordance with established policies and procedures based on organizational goals, university mission and policies, and generally accepted accounting standards; and recommending and/or implementing improvements as it relates to Financial Reporting. Acts as the unit representative on campus-wide and system-wide committees at the direction of the Accounting Director. Assures the accuracy of the GAAP ledger and system; provides backup for running system derivation processes, ensuring timely submission to the Chancellor’s Office. Oversees all aspects of the external financial audit(s) to ensure timely issuance of the financial reports. Ensures any findings are addressed in a timely fashion. Communicates with campus community and auxiliary organizations regarding necessary deadlines and/or reporting requirements and, as necessary, provide guidance in developing process(es) to ensure timely and accurate reporting. Develop and maintain routine/recurring reporting for campus users as necessary to meet internal and/or informational needs. Works in concert with the General Accounting Department on special projects; analysis and proposing and posting of journal entries; Participates in the timely and accurate submission of CSUMB data reports to state and federal governments, accreditation organizations and committees, and student lending agencies; Responds to ad hoc requests from senior campus officials, the Chancellor’s Office, the State Controller’s Office and internal and external auditors. Oversees tax analysis and reporting and related policy development for the campus. Oversees maintenance of capital asset ledgers and reporting, ensuring timely month-end and year-end reporting. Approves new chart of accounts and ensures that account structures are consistent with guidelines with the CSU’s Financial Information Report Management Systems (FIRMS) and National Association of College and University Business Officers (NACUBO) Financial Accounting Reporting Model. Other Functions : Participates in university task forces and special projects as required. Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Knowledge of, or ability to quickly learn, CSUMB and CSU policies and procedures. Knowledge of and ability to understand and apply applicable rules and regulations as they are related to the CSU. Thorough knowledge of generally accepted accounting principles and practices, Governmental Accounting Standards Board statements and pronouncements, and proven ability to establish proper internal controls and procedures. Thorough knowledge of governmental accounting methods and related rules, regulations and procedures. Ability to utilize problem-solving techniques to evaluate complex accounting problems, understand and apply applicable rules and regulations. Knowledge and ability to develop and implement effective and efficient processes, procedures and solutions. Must have demonstrated experience preparing financial statements and footnote disclosures in accordance with generally accepted accounting principles and the ability to work with both internal and external auditors. Demonstrated ability to communicate effectively, both orally and in writing, with diverse student, staff, faculty and community members in a courteous manner with emphasis on customer service. General knowledge of the principles of personnel management and supervision and ability to effectively utilize management skills. Ability to plan, direct and review a variety of accounting and related activities and meet important deadlines. Ability to analyze financial and statistical data. MINIMUM QUALIFICATIONS : Equivalent to a bachelor’s degree from an accredited college or university in accounting or closely related field AND two years of progressively responsible accounting, higher education or public administration experience which includes at least one year of supervisory experience OR a combination of education and experience which provides the required knowledge and abilities. Demonstrated experience involving independently researching complex accounting, tax and legal issues, including training and coordinating the work of others. PREFERRED QUALIFICATIONS : Equivalent to a master’s degree in Accountancy and experience in a CSU campus or higher education environment. Possess a CPA certificate or have passed the CPA exam; other professional licenses may be considered. Experience with complex, integrated accounting systems, e.g. Oracle, SCT Banner, PeopleSoft Finance and experience with query tools is preferred. Technical fluency in the use of Microsoft Office Suite, Google’s G-Suite (Gmail, Docs, Drive and Calendar). SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jun 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under direction, plans, organizes and manages the operations of an assigned college business office responsible for: disbursing and accounting for financial aid to students; collecting and accounting for student payments ranging from tuition to parking permits; providing accounting services for student government, clubs and trust accounts; and ensuring compliance with applicable rules, regulations and District policies and procedures; provides technical guidance to college managers, administrators, faculty and staff on accounting and financial managers; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Plans, organizes, manages, integrates and evaluates work of the college business office; supervises and participates in developing, implementing and evaluating plans, work processes, systems and procedures to achieve annual goals, objectives and work standards; contributes to the development of and monitors performance against the annual department budget; approves purchases and other expenditures in accordance with District policies and procedures; makes presentations; prepares and maintains a variety of records and reports. Manages the performance of assigned staff; interviews and selects new staff; establishes performance requirements and personal development targets; regularly monitors performance and provides coaching for performance improvement and development; makes compensation recommendations; responds to grievances; approves overtime/compensatory time; subject to concurrence by senior management and Human Resources, takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Personnel Commission Rules, Administrative Regulations, Human Resources procedures and collective bargaining agreements; performs other activities relevant to supervision of assigned staff. Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the college's and District's mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment. Interprets, applies and ensures compliance with applicable laws, codes and regulations; remains current on applicable legislative decisions and developments. Works collaboratively with other District departments to ensure effective business flow and decision-making processes; works with Information Technology to resolve applicable system problems and issues. Manages and oversees: the disbursement of federal and state financial aid to students, from pulling award data for a variety of awards including Pell grants, loans, Cal Grant awards, FTIG grants and EOPS/CARE grants into student accounts; netting award amounts against outstanding balances in student accounts; preparing journal vouchers to issue aid checks and direct deposits or invoices students for balances due; establishing payment plans for students with balances due; reconciling financial aid accounts receivable balances to the general ledger; and invoicing students for non-payment drops, no shows, past-due dorm and meal costs and other costs; supervises and may participate in research and resolution of discrepancies and preparation of journal entries to make corrections in complex cases; oversees the audit of all financial aid bank accounts. Manages the student financials collection process and the transfer of accounts to the State Chancellor's Office Treasury Offset Program (COTOP) or other collection company utilized by the District on a District-wide basis; drafts and executes the contract for COTOP services; sends official letters to students and submits a report to the State Chancellor's Office; regularly reviews the status of accounts; removes debts due to bankruptcy; reconciles payments and updates student records; prepares annual reports of debts collected. Manages cashiering services performed by staff and/or student aides including: taking, recording and receipting of payments for tuition, transcripts and payment of student debts, loans and account balances; researching and answering questions on student accounts; selling ASB cards, parking permits and other cards/items and posting transactions; reviews and approves reconciliation of the business office bank and monthly reconciliation and balancing of the cash vault. Manages accounting and financial services for student government, clubs, trust accounts, athletics and other campus functions; prepares the annual co-curricular budget; oversees administration of accounts including the preparation, processing and payment of purchase orders and requests for payment; reviews all journal entries and ensures processes comply with all applicable requirements; oversees the receipt and deposit of fees for other departments including parking and library fees, athletics receipts, materials fees, theater box office and other fees and receipts. Oversees billing of and collections from agencies sponsoring students including the Veterans Administration, Workforce Investment Board, international students, police agencies, private companies and others based on sponsorship agreements. Manages and oversees campus cash management and cash accounting functions; maintains and updates cash handling policies and procedures for all campus accounts; monitors cash flows and ensures that appropriate balances are maintained for expected payments; oversees the reconciliation of campus cash accounts; performs regular internal audits to verify that District cash handling and business office internal control procedures are fully complied with by staff; prepares documentation requested by the District's outside auditors during the annual audit process. Calculates and submits quarter sales and use tax returns for campus accounts. Implements the District/college safety program for business office operations; ensures staff follows safety policy in work methods and procedures. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Oversees the processing of new student hires for the college and the preparation, maintenance and transmittal of timekeeping and payroll to the District Office to meet Human Resources requirements and payroll deadlines. Prepares for or performs the Program Review process; conducts grievance meetings with students to understand and try to resolve their issues and complaints. Represents the District on local and statewide professional organizations and committees. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Federal, state and District rules, regulations, policies and procedures governing the award of financial aid at a level of detail necessary to supervise and oversee assigned financial aid responsibilities. Use and operation of applicable modules of the District's enterprise accounting and finance and student accounting systems. Federal Privacy Act regulations regarding the release of private employee and student information. District policies, procedures and practices governing budgeting, purchasing, accounts payable processing, cash handling and receipting, and related financial transactions. Accounting principles, methods and practices, including methods of cash control, internal control accounting standards and financial reporting. Applicable federal, state and local laws, rules and regulations including the District/college safety program. Principles and practices of sound business communication including proper English usage, grammar, spelling and punctuation. Principles and practices of public administration, including budgeting, purchasing and maintaining public records. Research methods and analysis techniques. Principles and practices of effective management and supervision. Safety policies and safe work practices applicable to the work being performed. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Skills and Abilities to: Plan, organize, manage, assign, delegate, review and evaluate the work of assigned business office staff. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies. Organize, set priorities and exercise sound, independent judgment within areas of responsibility. Develop and implement appropriate procedures and controls. Understand, interpret, explain and apply applicable laws, codes and ordinances, including District and Board of Trustees policies applicable to areas of assigned responsibility. Represent the District effectively in dealings with students, parents, vendors and representatives of the State Chancellor's Office. Prepare clear, concise and comprehensive accounting statements, reports, correspondence, studies and other written materials. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Develop and maintain an inclusive work environment that fosters diversity, respect and engagement. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in accounting, business administration or a closely related field, and at least four years of progressively responsible experience in finance, accounting, financial aid or other relevant fields, at least some of which was in a lead or supervisory capacity; or an equivalent combination of training and experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and standard office equipment; and reach with hands and arms. An employee is frequently required to stand and walk and may be required to lift up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; learn and apply new information and skills; perform highly detailed work on multiple concurrent tasks with frequent interruptions; and interact with managers, employees, students and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work in a typical business office environment where there can be high traffic and loud noise at times. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process APPLICATION SUBMISSION To move forward in the selection process, you must complete an online application through our website at: http://www.schooljobs.com/scccd . Please attach to your application a copy of your degree or transcripts ( must include the date when the degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in place of a completed application. ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application. APPLICATION REVIEW AND ASSESSMENTS The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process. The assessment process will include an oral assessment (65% weight) and a written assessment (35% weight). Passing score is 75% out of 100% on each assessment section. TESTING TENTATIVELY SCHEDULED AS FOLLOWS: ORAL INTERVIEW ASSESSMENT: OCTOBER 15 & OCTOBER 16, 2024 WRITTEN PROMPT ASSESSMENT: OCTOBER 15 & OCTOBER 16, 2024 The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application. ELIGIBILITY LIST Candidates who attain a passing score on each part of the assessment will be placed in rank order on an open-competitive eligibility list. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current for at least six months . The current vacancy is a split position working at Clovis Community College and Madera Community College. PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT. ACCOMMODATIONS Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. SCCCD is an equal opportunity employer committed to fostering innovation and inclusivity. We respond proactively to the diverse needs of the community and welcome individuals excited to join our District’s purpose to support student success both locally and globally. United, we the faculty, classified professionals and administrators pledge to treat all applicants and employees fairly and equitably. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page . Closing Date/Time: 10/4/2024 11:59 PM Pacific
Sep 07, 2024
Full Time
General Purpose Under direction, plans, organizes and manages the operations of an assigned college business office responsible for: disbursing and accounting for financial aid to students; collecting and accounting for student payments ranging from tuition to parking permits; providing accounting services for student government, clubs and trust accounts; and ensuring compliance with applicable rules, regulations and District policies and procedures; provides technical guidance to college managers, administrators, faculty and staff on accounting and financial managers; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Plans, organizes, manages, integrates and evaluates work of the college business office; supervises and participates in developing, implementing and evaluating plans, work processes, systems and procedures to achieve annual goals, objectives and work standards; contributes to the development of and monitors performance against the annual department budget; approves purchases and other expenditures in accordance with District policies and procedures; makes presentations; prepares and maintains a variety of records and reports. Manages the performance of assigned staff; interviews and selects new staff; establishes performance requirements and personal development targets; regularly monitors performance and provides coaching for performance improvement and development; makes compensation recommendations; responds to grievances; approves overtime/compensatory time; subject to concurrence by senior management and Human Resources, takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Personnel Commission Rules, Administrative Regulations, Human Resources procedures and collective bargaining agreements; performs other activities relevant to supervision of assigned staff. Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the college's and District's mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment. Interprets, applies and ensures compliance with applicable laws, codes and regulations; remains current on applicable legislative decisions and developments. Works collaboratively with other District departments to ensure effective business flow and decision-making processes; works with Information Technology to resolve applicable system problems and issues. Manages and oversees: the disbursement of federal and state financial aid to students, from pulling award data for a variety of awards including Pell grants, loans, Cal Grant awards, FTIG grants and EOPS/CARE grants into student accounts; netting award amounts against outstanding balances in student accounts; preparing journal vouchers to issue aid checks and direct deposits or invoices students for balances due; establishing payment plans for students with balances due; reconciling financial aid accounts receivable balances to the general ledger; and invoicing students for non-payment drops, no shows, past-due dorm and meal costs and other costs; supervises and may participate in research and resolution of discrepancies and preparation of journal entries to make corrections in complex cases; oversees the audit of all financial aid bank accounts. Manages the student financials collection process and the transfer of accounts to the State Chancellor's Office Treasury Offset Program (COTOP) or other collection company utilized by the District on a District-wide basis; drafts and executes the contract for COTOP services; sends official letters to students and submits a report to the State Chancellor's Office; regularly reviews the status of accounts; removes debts due to bankruptcy; reconciles payments and updates student records; prepares annual reports of debts collected. Manages cashiering services performed by staff and/or student aides including: taking, recording and receipting of payments for tuition, transcripts and payment of student debts, loans and account balances; researching and answering questions on student accounts; selling ASB cards, parking permits and other cards/items and posting transactions; reviews and approves reconciliation of the business office bank and monthly reconciliation and balancing of the cash vault. Manages accounting and financial services for student government, clubs, trust accounts, athletics and other campus functions; prepares the annual co-curricular budget; oversees administration of accounts including the preparation, processing and payment of purchase orders and requests for payment; reviews all journal entries and ensures processes comply with all applicable requirements; oversees the receipt and deposit of fees for other departments including parking and library fees, athletics receipts, materials fees, theater box office and other fees and receipts. Oversees billing of and collections from agencies sponsoring students including the Veterans Administration, Workforce Investment Board, international students, police agencies, private companies and others based on sponsorship agreements. Manages and oversees campus cash management and cash accounting functions; maintains and updates cash handling policies and procedures for all campus accounts; monitors cash flows and ensures that appropriate balances are maintained for expected payments; oversees the reconciliation of campus cash accounts; performs regular internal audits to verify that District cash handling and business office internal control procedures are fully complied with by staff; prepares documentation requested by the District's outside auditors during the annual audit process. Calculates and submits quarter sales and use tax returns for campus accounts. Implements the District/college safety program for business office operations; ensures staff follows safety policy in work methods and procedures. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Oversees the processing of new student hires for the college and the preparation, maintenance and transmittal of timekeeping and payroll to the District Office to meet Human Resources requirements and payroll deadlines. Prepares for or performs the Program Review process; conducts grievance meetings with students to understand and try to resolve their issues and complaints. Represents the District on local and statewide professional organizations and committees. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Federal, state and District rules, regulations, policies and procedures governing the award of financial aid at a level of detail necessary to supervise and oversee assigned financial aid responsibilities. Use and operation of applicable modules of the District's enterprise accounting and finance and student accounting systems. Federal Privacy Act regulations regarding the release of private employee and student information. District policies, procedures and practices governing budgeting, purchasing, accounts payable processing, cash handling and receipting, and related financial transactions. Accounting principles, methods and practices, including methods of cash control, internal control accounting standards and financial reporting. Applicable federal, state and local laws, rules and regulations including the District/college safety program. Principles and practices of sound business communication including proper English usage, grammar, spelling and punctuation. Principles and practices of public administration, including budgeting, purchasing and maintaining public records. Research methods and analysis techniques. Principles and practices of effective management and supervision. Safety policies and safe work practices applicable to the work being performed. Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Skills and Abilities to: Plan, organize, manage, assign, delegate, review and evaluate the work of assigned business office staff. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies. Organize, set priorities and exercise sound, independent judgment within areas of responsibility. Develop and implement appropriate procedures and controls. Understand, interpret, explain and apply applicable laws, codes and ordinances, including District and Board of Trustees policies applicable to areas of assigned responsibility. Represent the District effectively in dealings with students, parents, vendors and representatives of the State Chancellor's Office. Prepare clear, concise and comprehensive accounting statements, reports, correspondence, studies and other written materials. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Develop and maintain an inclusive work environment that fosters diversity, respect and engagement. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in accounting, business administration or a closely related field, and at least four years of progressively responsible experience in finance, accounting, financial aid or other relevant fields, at least some of which was in a lead or supervisory capacity; or an equivalent combination of training and experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and standard office equipment; and reach with hands and arms. An employee is frequently required to stand and walk and may be required to lift up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve complex problems; use math and mathematical reasoning; learn and apply new information and skills; perform highly detailed work on multiple concurrent tasks with frequent interruptions; and interact with managers, employees, students and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work in a typical business office environment where there can be high traffic and loud noise at times. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process APPLICATION SUBMISSION To move forward in the selection process, you must complete an online application through our website at: http://www.schooljobs.com/scccd . Please attach to your application a copy of your degree or transcripts ( must include the date when the degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in place of a completed application. ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application. APPLICATION REVIEW AND ASSESSMENTS The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process. The assessment process will include an oral assessment (65% weight) and a written assessment (35% weight). Passing score is 75% out of 100% on each assessment section. TESTING TENTATIVELY SCHEDULED AS FOLLOWS: ORAL INTERVIEW ASSESSMENT: OCTOBER 15 & OCTOBER 16, 2024 WRITTEN PROMPT ASSESSMENT: OCTOBER 15 & OCTOBER 16, 2024 The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application. ELIGIBILITY LIST Candidates who attain a passing score on each part of the assessment will be placed in rank order on an open-competitive eligibility list. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current for at least six months . The current vacancy is a split position working at Clovis Community College and Madera Community College. PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT. ACCOMMODATIONS Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. SCCCD is an equal opportunity employer committed to fostering innovation and inclusivity. We respond proactively to the diverse needs of the community and welcome individuals excited to join our District’s purpose to support student success both locally and globally. United, we the faculty, classified professionals and administrators pledge to treat all applicants and employees fairly and equitably. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page . Closing Date/Time: 10/4/2024 11:59 PM Pacific
Cal State University (CSU) Long Beach
1250 North Bellflower Boulevard, Long Beach, California 90840, USA
Job Summary Under general direction, serves as manager of finance and budget administration for Financial Management (FM), including involvement with campus-wide finance initiatives facilitated by FM. Provides oversight for approximately$10.0M in operating and trust funds for FM and is responsible for providing finance and monetary guidance for the Auxiliary and Enterprise funds Annually administer the Executive Order (EO) 1000 and Cost Allocation Plan (CAP) calculation and billing ($5.0M) for the auxiliary and enterprise entities as well as the review of the financial statements on a periodic basis (quarterly, bi-annually and/or annually) for the Auxiliary Funds and Enterprise Funds ($118.9M). Facilitates work on special projects related to entities affiliated with FM. Participates with the FM team to develop and implement internal financial processes, having a campus-wide impact. Key Responsibilities Finance Operations - Facilitate budget administration and allocation processes within Financial Management (FM). Utilize PeopleSoft financial reporting systems to run reports and analyze financial variances and trends. Act as a liaison between FM and administrative offices across the university. Facilitate cash analysis activities for FM, including related service functions. Identify, plan, and prioritize activities and strategies to meet financial and functional goals. Annually administer the Executive Order (EO) 1000 and Cost Allocation Plan (CAP) calculation and billing. Special Projects - Facilitate and oversee special projects related to Financial Management (FM). Collaborate with the Assistant Vice President of Financial Management on various initiatives. Process Optimization and Training - Work closely with the Controller and other Directors to improve processes. Enhance customer service for internal staff and campus end users. Identify cost-saving opportunities and recommend process improvements. Gather, analyze, and interpret both external and internal data for reporting and presentations. Knowledge Skills and Abilities Possess excellent written and oral interpersonal communication skills. Demonstrates the ability to understand the audience and create effective presentations that will convey the desired message. Effectively delivers financial presentations to various audiences that will often include administrators and executives who do not have a strong financial background. Ability to interpret and apply CSU policy and procedures, pertinent state, and federal laws to affect the FM systems management and assure data integrity. Ability and desire to work in a flexible, collaborative manner and to provide open feedback to customers, stakeholders, executive management, supervisors, coworkers and staff. Understanding of General Accounting and Reporting functions. Ability to generate data or reports from the University Financial Reporting systems. Demonstrated ability to understand complex financial processes and recommend changes as needed to maximize efficiency and effectiveness. Demonstrated ability to independently manage different project tasks simultaneously, determine relative importance of each, prioritize and set appropriate deadlines to complete all tasks accordingly. Ability to apply independent judgment, discretion, and initiative in performing job responsibilities. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Equivalent to a bachelor's degree and five years of related experience. • Demonstrated experience with process improvement. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department Financial Management Compensation Hiring Range : The hiring range for this position is $7,589 - $9,084 per month commensurate with candidate's education, experience, skills, and training. CSU MPP Compensation Summary Range: The MPP Comp Summary Range for this position is $7,589 - $11,384 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Benefits This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits. Classification Administrator II Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Advertised: Jun 27 2024 Pacific Daylight Time Applications close: Jul 11 2024 Pacific Daylight Time Closing Date/Time:
Jun 28, 2024
Job Summary Under general direction, serves as manager of finance and budget administration for Financial Management (FM), including involvement with campus-wide finance initiatives facilitated by FM. Provides oversight for approximately$10.0M in operating and trust funds for FM and is responsible for providing finance and monetary guidance for the Auxiliary and Enterprise funds Annually administer the Executive Order (EO) 1000 and Cost Allocation Plan (CAP) calculation and billing ($5.0M) for the auxiliary and enterprise entities as well as the review of the financial statements on a periodic basis (quarterly, bi-annually and/or annually) for the Auxiliary Funds and Enterprise Funds ($118.9M). Facilitates work on special projects related to entities affiliated with FM. Participates with the FM team to develop and implement internal financial processes, having a campus-wide impact. Key Responsibilities Finance Operations - Facilitate budget administration and allocation processes within Financial Management (FM). Utilize PeopleSoft financial reporting systems to run reports and analyze financial variances and trends. Act as a liaison between FM and administrative offices across the university. Facilitate cash analysis activities for FM, including related service functions. Identify, plan, and prioritize activities and strategies to meet financial and functional goals. Annually administer the Executive Order (EO) 1000 and Cost Allocation Plan (CAP) calculation and billing. Special Projects - Facilitate and oversee special projects related to Financial Management (FM). Collaborate with the Assistant Vice President of Financial Management on various initiatives. Process Optimization and Training - Work closely with the Controller and other Directors to improve processes. Enhance customer service for internal staff and campus end users. Identify cost-saving opportunities and recommend process improvements. Gather, analyze, and interpret both external and internal data for reporting and presentations. Knowledge Skills and Abilities Possess excellent written and oral interpersonal communication skills. Demonstrates the ability to understand the audience and create effective presentations that will convey the desired message. Effectively delivers financial presentations to various audiences that will often include administrators and executives who do not have a strong financial background. Ability to interpret and apply CSU policy and procedures, pertinent state, and federal laws to affect the FM systems management and assure data integrity. Ability and desire to work in a flexible, collaborative manner and to provide open feedback to customers, stakeholders, executive management, supervisors, coworkers and staff. Understanding of General Accounting and Reporting functions. Ability to generate data or reports from the University Financial Reporting systems. Demonstrated ability to understand complex financial processes and recommend changes as needed to maximize efficiency and effectiveness. Demonstrated ability to independently manage different project tasks simultaneously, determine relative importance of each, prioritize and set appropriate deadlines to complete all tasks accordingly. Ability to apply independent judgment, discretion, and initiative in performing job responsibilities. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Equivalent to a bachelor's degree and five years of related experience. • Demonstrated experience with process improvement. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department Financial Management Compensation Hiring Range : The hiring range for this position is $7,589 - $9,084 per month commensurate with candidate's education, experience, skills, and training. CSU MPP Compensation Summary Range: The MPP Comp Summary Range for this position is $7,589 - $11,384 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Benefits This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits. Classification Administrator II Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Advertised: Jun 27 2024 Pacific Daylight Time Applications close: Jul 11 2024 Pacific Daylight Time Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information TYPE OF RECRUITMENT OPEN COMPETITIVE - EMERGENCY APPLICATION FILING PERIOD Applications will be accepted from February 23, 2024, at 7:00 a.m. Pacific Time (PT). This examination will remain open until the needs of the service are met and is subject to closure without prior notice. This announcement is being reposted to update the Desirable Qualifications and Supplemental Questionnaire. Persons who have already applied do not need to submit new applications. EXAM NUMBER W1082R-EA The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. Internal Services Department is seeking a qualified candidate to fill an emergency Administrative Manager 13, ISD vacancy related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Manager 13, ISD . The Opportunity The Division Manager of Source-To-Pay Transformation is responsible for leading, driving, and implementing a new enterprise e-procurement system for Los Angeles County. The individual will work closely with executives and key stakeholders across County departments to optimize the Source-To-Pay process and drive efficiency, effectiveness, and deliver large-scale transformation programs in a high matrixed organization consisting of over 40 County Departments with a combined annual spend of over $10B. The role requires a strategic ‘systems’ mindset, strong leadership skills, and the ability to deliver results through change management, process improvement and analytics. This involves setting end-to-end policies, managing budgets and schedules, and overall leadership and management of Source-To-Pay processes. Essential Job Functions Leads the e-Procurement Division and manages the workload and assignments of staff which includes managers, functional analysts, information technology specialists, application developers and technicians, and Contractor personnel for the Source-To-Pay (S2P) transformation and implementation and ongoing implementation support. Leads the implementation for the Source-To-Pay (S2P) transformation and system for 40+ County departments. Emphasize adoption of the system and procedures and gaining efficiency improvement through task elimination, simplification, standardization, and digitization. Focus on customer engagement and the effectiveness for key activities including planning and leading change management, training, and both functional and technical help desk support. Serve as single threaded owner accountable for the Source-To-Pay transformation and implementation. Lead multiple work streams of procurement transformation (i.e., purchasing, contracts, payables, etc.) to ensure consistency across; vision and strategy; policy, legal, practices and process; technology; and organization. Responsible for identification of business requirements, functional design, process design (including scenario design, flow mapping), prototyping, testing, training, and defining support models and procedures. Focus on efficiency, equity, standardization, automation, and customer service; drives continuous enhancements to increase adoption, compliance, throughput, and improved cycle times and document all Procurement processes including process flows, contract templates, business process documentation, work instructions, end-user training. Design service delivery models and performance frameworks, ensuring responsiveness and working with stakeholders to align and meet on business requirements ensuring positive customer experiences through service excellence and quality service. Strengthen compliance and governance structure around various procurement related processes. Develop and implement operating plans, data reporting structure, and appropriate KPIs to measure functional effectiveness. Implement monitoring mechanisms to ensure equity, quality and cycle times are continuously met and exceed business requirements. Focus on customer engagement and the effectiveness of key activities including planning and leading change management, training, and both functional and technical help desk support. Manage ongoing operational functions related to procurement technology and programs, and ensure existing systems are maintained, up to date, monitored, secure and operating efficiently. Provide final review and approval for the Source-To-Pay system project contractor deliverables. Foster a collaborative and engaging work environment focused on continuous improvement, innovation, and a customer-centric approach. Advise County executive management concerning the current and future direction of technological developments related to Procurement. Requirements Minimum Requirements : Option 1: Three years of experience managing an organization of multiple units including directing the budget, personnel, fiscal, program management, and other administrative functions. Option 2: A Bachelor’s degree* from an accredited college or university in Business Administration, Public Administration, or a closely related field -AND- two years of experience managing an organization of multiple units including directing the budget, personnel, fiscal, program management, and other administrative functions. You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment. License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Special Requirement Information *In order to receive credit for the required degree, you must include a legible copy of the official transcripts and/or diploma at the time of filing or within seven (7) business days from the date of application filing. Please submit documentation to bgarcia@isd.lacounty.gov and indicate your name, exam name, and the exam number (W1082R-EA ) . Closely related fields include the following, but not limited to: Economics, Supply Chain Management, Business, Management, Accounting, Marketing, Finance. All documents should clearly indicate the degree in English language and the date when the degree was conferred or awarded. Accredited colleges and universities include all colleges and universities that meet the accreditation guidelines indicated on the bulletin. For applicants with international transcript(s) , a report by an evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. must be submitted at the time of filing or within seven (7) business days. The report must confirm the U.S. course/degree equivalency. DESIRABLE QUALIFICATIONS: At least five (5) years of experience in Procurement Operations, including broad-based experience in procure-to-pay processes, core procurement methodologies, and Enterprise Resource Planning (ERP) systems. Experience leading the strategy and implementation of a Source-To-Pay ERP system across a high matrix organization with annual spend over $250M. Additional Information Our Assessment Process: Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. How to Apply: Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty . Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Note: All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add bgarcia@isd.lacounty.gov , info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. Computer and Internet Access at Public Libraries: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Have questions about anything listed above? Contact us: Exam Number: W1082R-EA Department Contact Name: Bianca Garcia Department Contact Phone: (323) 443-8832 Department Contact Email: bgarcia@isd.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 267-2432 Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ] For detailed information, please click here
Jul 14, 2024
Full Time
Position/Program Information TYPE OF RECRUITMENT OPEN COMPETITIVE - EMERGENCY APPLICATION FILING PERIOD Applications will be accepted from February 23, 2024, at 7:00 a.m. Pacific Time (PT). This examination will remain open until the needs of the service are met and is subject to closure without prior notice. This announcement is being reposted to update the Desirable Qualifications and Supplemental Questionnaire. Persons who have already applied do not need to submit new applications. EXAM NUMBER W1082R-EA The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. Internal Services Department is seeking a qualified candidate to fill an emergency Administrative Manager 13, ISD vacancy related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Manager 13, ISD . The Opportunity The Division Manager of Source-To-Pay Transformation is responsible for leading, driving, and implementing a new enterprise e-procurement system for Los Angeles County. The individual will work closely with executives and key stakeholders across County departments to optimize the Source-To-Pay process and drive efficiency, effectiveness, and deliver large-scale transformation programs in a high matrixed organization consisting of over 40 County Departments with a combined annual spend of over $10B. The role requires a strategic ‘systems’ mindset, strong leadership skills, and the ability to deliver results through change management, process improvement and analytics. This involves setting end-to-end policies, managing budgets and schedules, and overall leadership and management of Source-To-Pay processes. Essential Job Functions Leads the e-Procurement Division and manages the workload and assignments of staff which includes managers, functional analysts, information technology specialists, application developers and technicians, and Contractor personnel for the Source-To-Pay (S2P) transformation and implementation and ongoing implementation support. Leads the implementation for the Source-To-Pay (S2P) transformation and system for 40+ County departments. Emphasize adoption of the system and procedures and gaining efficiency improvement through task elimination, simplification, standardization, and digitization. Focus on customer engagement and the effectiveness for key activities including planning and leading change management, training, and both functional and technical help desk support. Serve as single threaded owner accountable for the Source-To-Pay transformation and implementation. Lead multiple work streams of procurement transformation (i.e., purchasing, contracts, payables, etc.) to ensure consistency across; vision and strategy; policy, legal, practices and process; technology; and organization. Responsible for identification of business requirements, functional design, process design (including scenario design, flow mapping), prototyping, testing, training, and defining support models and procedures. Focus on efficiency, equity, standardization, automation, and customer service; drives continuous enhancements to increase adoption, compliance, throughput, and improved cycle times and document all Procurement processes including process flows, contract templates, business process documentation, work instructions, end-user training. Design service delivery models and performance frameworks, ensuring responsiveness and working with stakeholders to align and meet on business requirements ensuring positive customer experiences through service excellence and quality service. Strengthen compliance and governance structure around various procurement related processes. Develop and implement operating plans, data reporting structure, and appropriate KPIs to measure functional effectiveness. Implement monitoring mechanisms to ensure equity, quality and cycle times are continuously met and exceed business requirements. Focus on customer engagement and the effectiveness of key activities including planning and leading change management, training, and both functional and technical help desk support. Manage ongoing operational functions related to procurement technology and programs, and ensure existing systems are maintained, up to date, monitored, secure and operating efficiently. Provide final review and approval for the Source-To-Pay system project contractor deliverables. Foster a collaborative and engaging work environment focused on continuous improvement, innovation, and a customer-centric approach. Advise County executive management concerning the current and future direction of technological developments related to Procurement. Requirements Minimum Requirements : Option 1: Three years of experience managing an organization of multiple units including directing the budget, personnel, fiscal, program management, and other administrative functions. Option 2: A Bachelor’s degree* from an accredited college or university in Business Administration, Public Administration, or a closely related field -AND- two years of experience managing an organization of multiple units including directing the budget, personnel, fiscal, program management, and other administrative functions. You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment. License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Special Requirement Information *In order to receive credit for the required degree, you must include a legible copy of the official transcripts and/or diploma at the time of filing or within seven (7) business days from the date of application filing. Please submit documentation to bgarcia@isd.lacounty.gov and indicate your name, exam name, and the exam number (W1082R-EA ) . Closely related fields include the following, but not limited to: Economics, Supply Chain Management, Business, Management, Accounting, Marketing, Finance. All documents should clearly indicate the degree in English language and the date when the degree was conferred or awarded. Accredited colleges and universities include all colleges and universities that meet the accreditation guidelines indicated on the bulletin. For applicants with international transcript(s) , a report by an evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. must be submitted at the time of filing or within seven (7) business days. The report must confirm the U.S. course/degree equivalency. DESIRABLE QUALIFICATIONS: At least five (5) years of experience in Procurement Operations, including broad-based experience in procure-to-pay processes, core procurement methodologies, and Enterprise Resource Planning (ERP) systems. Experience leading the strategy and implementation of a Source-To-Pay ERP system across a high matrix organization with annual spend over $250M. Additional Information Our Assessment Process: Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. How to Apply: Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty . Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Note: All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add bgarcia@isd.lacounty.gov , info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. Computer and Internet Access at Public Libraries: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Have questions about anything listed above? Contact us: Exam Number: W1082R-EA Department Contact Name: Bianca Garcia Department Contact Phone: (323) 443-8832 Department Contact Email: bgarcia@isd.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 267-2432 Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ] For detailed information, please click here
LAS VEGAS CONVENTION AND VISITORS AUTHORITY
Las Vegas, Nevada, United States
The Role : The Senior Manager of Finance supports the Controller’s Office by managing the daily and annual operations of LVCVA’s Finance Department. This role upholds the integrity of all financial processes by delivering timely and accurate transaction processing and reporting. This leader also ensures compliance with internal policies and state and federal regulations while maintaining a robust internal control environment. What You’ll Do: Keep in mind that this list is not all-inclusive. Deliver Outstanding Financial Operations: Oversee operational sections within the Finance department, including revenues, liabilities, capital assets, budget preparation, payroll, accounts payable, cash disbursements, and debt and investment management based on departmental needs. Manage the chart of accounts and ensure accurate reporting and timely payments and receipts. Create and preserve appropriate and effective internal controls. Stay updated on changes in laws and regulations and identify and successfully implement improvements. Develop and Lead a Great Team: Establish goals, objectives, policies, procedures, and work standards for Accounting and Financial Resources staff. Develop efficient and service-oriented workload assignments and strategies. Regularly review and evaluate the activities of staff. Oversee staff selection, training and development, coaching, and performance evaluations. Provide Meaningful Financial Analysis and Reporting: Provide financial transparency and integrity by managing the preparation of periodic reports, reconciliations, and budgets. Utilize spreadsheet software to prepare and analyze journal entries and perform various professional accounting tasks to report financial status. Prepare, review, and approve written correspondence, reports, procedures, and other documents that provide appropriate resources for organizationally informed decision-making. Act as a key team member in audit preparation and management. Advise and Train Departments : Interpret financial policies and procedures, and guide departments, Ambassadors, and stakeholders. Conduct training and presentations as necessary. Ensure compliance with policies, resolve disputes, and address inconsistencies. Report areas of concern, potential non-compliance, or policy abuse to senior management. What We’re Looking For: Bachelor’s degree in Accounting, Finance, Business Administration, Economics, or a related field Certified Public Accountant (CPA) license is desired Demonstrated experience leading a team in finance and accounting; government experience is preferred Experience with fund accounting, municipal bonds, grants, tax, audits and financial standards; government accounting and finance preferred Proficiency with Generally Accepted Accounting Principles (GAAP), and Governmental Accounting Standards Board (GASB) standards, knowledge of Nevada Revised Statutes (NRS) is a plus Demonstrates a commitment to valuing differences among individuals and being inclusive Advanced ability to listen and communicate effectively with clients, vendors, management, and other Ambassadors in a variety of formats Ability to analyze and evaluate issues, resolve problems, and maintain effective working relationships with co-workers, vendors, customers, and the public Proficient in office equipment, computers, and Microsoft Office Suite The Las Vegas Convention and Visitors Authority (LVCVA) provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the LVCVA will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at peopleconnect@lvcva.com MANAGEMENT-CLASS BENEFITS Your total compensation at the Authority includes not only your salary, but also the following benefits. These benefits increase your total compensation from 30 to 40 percent. NEVADA PERS RETIREMENT PROGRAM 100% employer paid https://www.nvpers.org NO SOCIAL SECURITY TAXES WITHHELD INSURANCE - 100% Employer Paid Medical/Dental/Vision/Rx (employee and dependents) Life Insurance - $15,000 plus an amount equal to your annual base salary up to a max of: $200,000 for Sr. Director and Director $150,000 for Sr. Manager and Manager Long-Term Disability (LTD) Insurance VOLUNTARY INSURANCE - 100% Employee Paid Life Insurance Supplemental Insurance Long-Term Care Insurance Flexible Savings Accounts (FSA & Dependent Care FSA) Pet Insurance PERSONAL TIME OFF (PTO) HOLIDAYS 13per year, includes birthday DEFERRED COMPENSATION (IRS section 457) ANNUAL MERIT INCREASE - July Ambassadors are eligible for an increase to base pay based on achievement of performance measures. ANNUAL PERFORMANCE INCENTIVE Ambassadors are eligible for a performance bonus based upon achievement of goals and successes. OTHER Employee Assistance Program Education Assistance NOTE: Benefits subject to change based on the discretion of management.
Aug 21, 2024
Full Time
The Role : The Senior Manager of Finance supports the Controller’s Office by managing the daily and annual operations of LVCVA’s Finance Department. This role upholds the integrity of all financial processes by delivering timely and accurate transaction processing and reporting. This leader also ensures compliance with internal policies and state and federal regulations while maintaining a robust internal control environment. What You’ll Do: Keep in mind that this list is not all-inclusive. Deliver Outstanding Financial Operations: Oversee operational sections within the Finance department, including revenues, liabilities, capital assets, budget preparation, payroll, accounts payable, cash disbursements, and debt and investment management based on departmental needs. Manage the chart of accounts and ensure accurate reporting and timely payments and receipts. Create and preserve appropriate and effective internal controls. Stay updated on changes in laws and regulations and identify and successfully implement improvements. Develop and Lead a Great Team: Establish goals, objectives, policies, procedures, and work standards for Accounting and Financial Resources staff. Develop efficient and service-oriented workload assignments and strategies. Regularly review and evaluate the activities of staff. Oversee staff selection, training and development, coaching, and performance evaluations. Provide Meaningful Financial Analysis and Reporting: Provide financial transparency and integrity by managing the preparation of periodic reports, reconciliations, and budgets. Utilize spreadsheet software to prepare and analyze journal entries and perform various professional accounting tasks to report financial status. Prepare, review, and approve written correspondence, reports, procedures, and other documents that provide appropriate resources for organizationally informed decision-making. Act as a key team member in audit preparation and management. Advise and Train Departments : Interpret financial policies and procedures, and guide departments, Ambassadors, and stakeholders. Conduct training and presentations as necessary. Ensure compliance with policies, resolve disputes, and address inconsistencies. Report areas of concern, potential non-compliance, or policy abuse to senior management. What We’re Looking For: Bachelor’s degree in Accounting, Finance, Business Administration, Economics, or a related field Certified Public Accountant (CPA) license is desired Demonstrated experience leading a team in finance and accounting; government experience is preferred Experience with fund accounting, municipal bonds, grants, tax, audits and financial standards; government accounting and finance preferred Proficiency with Generally Accepted Accounting Principles (GAAP), and Governmental Accounting Standards Board (GASB) standards, knowledge of Nevada Revised Statutes (NRS) is a plus Demonstrates a commitment to valuing differences among individuals and being inclusive Advanced ability to listen and communicate effectively with clients, vendors, management, and other Ambassadors in a variety of formats Ability to analyze and evaluate issues, resolve problems, and maintain effective working relationships with co-workers, vendors, customers, and the public Proficient in office equipment, computers, and Microsoft Office Suite The Las Vegas Convention and Visitors Authority (LVCVA) provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the LVCVA will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at peopleconnect@lvcva.com MANAGEMENT-CLASS BENEFITS Your total compensation at the Authority includes not only your salary, but also the following benefits. These benefits increase your total compensation from 30 to 40 percent. NEVADA PERS RETIREMENT PROGRAM 100% employer paid https://www.nvpers.org NO SOCIAL SECURITY TAXES WITHHELD INSURANCE - 100% Employer Paid Medical/Dental/Vision/Rx (employee and dependents) Life Insurance - $15,000 plus an amount equal to your annual base salary up to a max of: $200,000 for Sr. Director and Director $150,000 for Sr. Manager and Manager Long-Term Disability (LTD) Insurance VOLUNTARY INSURANCE - 100% Employee Paid Life Insurance Supplemental Insurance Long-Term Care Insurance Flexible Savings Accounts (FSA & Dependent Care FSA) Pet Insurance PERSONAL TIME OFF (PTO) HOLIDAYS 13per year, includes birthday DEFERRED COMPENSATION (IRS section 457) ANNUAL MERIT INCREASE - July Ambassadors are eligible for an increase to base pay based on achievement of performance measures. ANNUAL PERFORMANCE INCENTIVE Ambassadors are eligible for a performance bonus based upon achievement of goals and successes. OTHER Employee Assistance Program Education Assistance NOTE: Benefits subject to change based on the discretion of management.
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posted until filled Salary commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. General Description and Classification Standards This is an experienced, professional level capable of carrying out most assignments typical of the profession with limited guidance or review. This level would be considered a promotional level and attainable by any incumbents in a work group who demonstrate the necessary knowledge, ability, and performance. Assists in carrying out a variety of basic field duties at the job site related to linear sewer, storm, and water, construction management, repairs, and rehabilitation. Supervision Received Performs work under general supervision with review and advice from manager or a senior level professional. Will work independently with responsibility for managing assigned functions, as well as subordinate staff. Essential Duties & Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Provides assistance to the Project Manager and Construction Manager on daily operations pertaining to construction contracts. Provides technical advice and supervision to daily field activities and assists in the timely completion of assigned projects. Attends regular staff meetings with project teams to discuss project status, department news and team discussions. Requests the generation of cost estimates. Monitors bypass pumping equipment and responds to any emergency requests. Prepares and files reports for contractor materials, field inspector performance/issues and other job-related documentation. Assists the group as whole as needed with field work or data review. Ensures security and safety oversight for active construction sites and field operations. Manage inspection staff tasked with providing inspection/investigation of all linear infrastructure construction projects/contracts, i.e. annual on-call construction, sewer rehab construction, private development construction, defective private sewer lateral connections, water tap connections, private property spills, etc. Acts as a liaison between several City of Atlanta departments, i.e., ATLDOT, DPW, etc. and internal DWM offices/divisions to ensure compliance. Manages by-pass pumping contract and coordinates with vendors to solicit quotes and ensure equipment functionality and compliance Develop necessary compliance reports, letters/memos, and related correspondence document Responsible for extensive Quality Assurance/Quality Control and reconciliation of work orders, daily dairies, and related field documentation. Plans the daily assignment for assigned inspection staff; approves and maintains records of employee time and attendance. Performs field inspections and evaluations; meets with the citizens regarding water and wastewater complaints. Performs field investigations, research and respond to water and wastewater related claims and lawsuits against the City of Atlanta; Investigates job sites discrepancies. Directs and participates in meetings to discuss research results; reviews inspection details and determine best plan of action for complaint resolution. Provide quality customer service through thorough inspection, investigation, and communication with citizens and internal/external stakeholders regarding water and wastewater complaints and related matters. Supervises, trains, and participates in the investigation, reporting, and coordination of resolution water and wastewater complaints or maintenance and repair of water and wastewater infrastructure. Prepare estimates for the changes in the works from subcontractors. Check work as it is being performed to be sure it is accurate within accepted tolerance. Coordinates illicit connection investigation as well as disconnection activities. Decision Making Follows standardized procedures and written instructions to accomplish assigned tasks. Selects from multiple procedures and methods to accomplish tasks. Leadership Provided Routinely provides training and/or project leadership to less experienced professionals or support staff. May supervise clerical or support staff. Knowledge, Skills & Abilities Basic knowledge of water and wastewater infrastructure functions; knowledge of types of pipe; knowledge of basic construction principals and topography; knowledge of legal terminology. Skill in operating a basic computer and related software; skill in building and maintaining effective working relationships with the staff and public. Knowledge of City’s Code of Ordinances and environmental regulations as they relate to water and wastewater infrastructure and compliance. Ability to train and instruct staff in water and sewer field inspection techniques; ability to communicate well with citizens, sometimes under difficult circumstances. Knowledge of moderate engineering terminology; knowledge of terms associated with water/wastewater linear assets; knowledge of Mechanical and related processes; knowledge of basic statistical review and preparation of reports. Good organizational and communication skills; advanced computer software skills. Ability to read and interpret documents such as blueprints, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to define problems, collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Shows initiative to perform duties beyond assignment-specific duties. Demonstrate self-motivation, maturity, management know-how, leadership, and interpersonal skills. Ability to communicate well both verbally and in writing, present well as a person. A basic understanding of accounting and cost control procedures. To perform this job successfully, an individual should have knowledge of Project Management software, Spreadsheet software, and a familiarity with Microsoft office suite of programs. Knowledge of eBuilder desirable. Minimum Qualifications Eight (8) years of progressively responsible experience in water and/or wastewater collections system operations, maintenance or construction or have a Bachelor’s degree in Civil Engineering or a related field and have three years of progressively responsible supervisory experience in wastewater collections system operations, maintenance or construction. Preferred Education and Experience Bachelor’s degree (BA) in Construction Management, Civil or related Engineering, 5 years of related field engineering experience including 1 year of leadership/supervisory experience. Licensures and Certifications Applicants applying must have a valid driver’s license at time of application. A valid Georgia driver’s license is required at the time of appointment. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
Jul 14, 2024
Full Time
Posted until filled Salary commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. General Description and Classification Standards This is an experienced, professional level capable of carrying out most assignments typical of the profession with limited guidance or review. This level would be considered a promotional level and attainable by any incumbents in a work group who demonstrate the necessary knowledge, ability, and performance. Assists in carrying out a variety of basic field duties at the job site related to linear sewer, storm, and water, construction management, repairs, and rehabilitation. Supervision Received Performs work under general supervision with review and advice from manager or a senior level professional. Will work independently with responsibility for managing assigned functions, as well as subordinate staff. Essential Duties & Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Provides assistance to the Project Manager and Construction Manager on daily operations pertaining to construction contracts. Provides technical advice and supervision to daily field activities and assists in the timely completion of assigned projects. Attends regular staff meetings with project teams to discuss project status, department news and team discussions. Requests the generation of cost estimates. Monitors bypass pumping equipment and responds to any emergency requests. Prepares and files reports for contractor materials, field inspector performance/issues and other job-related documentation. Assists the group as whole as needed with field work or data review. Ensures security and safety oversight for active construction sites and field operations. Manage inspection staff tasked with providing inspection/investigation of all linear infrastructure construction projects/contracts, i.e. annual on-call construction, sewer rehab construction, private development construction, defective private sewer lateral connections, water tap connections, private property spills, etc. Acts as a liaison between several City of Atlanta departments, i.e., ATLDOT, DPW, etc. and internal DWM offices/divisions to ensure compliance. Manages by-pass pumping contract and coordinates with vendors to solicit quotes and ensure equipment functionality and compliance Develop necessary compliance reports, letters/memos, and related correspondence document Responsible for extensive Quality Assurance/Quality Control and reconciliation of work orders, daily dairies, and related field documentation. Plans the daily assignment for assigned inspection staff; approves and maintains records of employee time and attendance. Performs field inspections and evaluations; meets with the citizens regarding water and wastewater complaints. Performs field investigations, research and respond to water and wastewater related claims and lawsuits against the City of Atlanta; Investigates job sites discrepancies. Directs and participates in meetings to discuss research results; reviews inspection details and determine best plan of action for complaint resolution. Provide quality customer service through thorough inspection, investigation, and communication with citizens and internal/external stakeholders regarding water and wastewater complaints and related matters. Supervises, trains, and participates in the investigation, reporting, and coordination of resolution water and wastewater complaints or maintenance and repair of water and wastewater infrastructure. Prepare estimates for the changes in the works from subcontractors. Check work as it is being performed to be sure it is accurate within accepted tolerance. Coordinates illicit connection investigation as well as disconnection activities. Decision Making Follows standardized procedures and written instructions to accomplish assigned tasks. Selects from multiple procedures and methods to accomplish tasks. Leadership Provided Routinely provides training and/or project leadership to less experienced professionals or support staff. May supervise clerical or support staff. Knowledge, Skills & Abilities Basic knowledge of water and wastewater infrastructure functions; knowledge of types of pipe; knowledge of basic construction principals and topography; knowledge of legal terminology. Skill in operating a basic computer and related software; skill in building and maintaining effective working relationships with the staff and public. Knowledge of City’s Code of Ordinances and environmental regulations as they relate to water and wastewater infrastructure and compliance. Ability to train and instruct staff in water and sewer field inspection techniques; ability to communicate well with citizens, sometimes under difficult circumstances. Knowledge of moderate engineering terminology; knowledge of terms associated with water/wastewater linear assets; knowledge of Mechanical and related processes; knowledge of basic statistical review and preparation of reports. Good organizational and communication skills; advanced computer software skills. Ability to read and interpret documents such as blueprints, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to define problems, collects data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Shows initiative to perform duties beyond assignment-specific duties. Demonstrate self-motivation, maturity, management know-how, leadership, and interpersonal skills. Ability to communicate well both verbally and in writing, present well as a person. A basic understanding of accounting and cost control procedures. To perform this job successfully, an individual should have knowledge of Project Management software, Spreadsheet software, and a familiarity with Microsoft office suite of programs. Knowledge of eBuilder desirable. Minimum Qualifications Eight (8) years of progressively responsible experience in water and/or wastewater collections system operations, maintenance or construction or have a Bachelor’s degree in Civil Engineering or a related field and have three years of progressively responsible supervisory experience in wastewater collections system operations, maintenance or construction. Preferred Education and Experience Bachelor’s degree (BA) in Construction Management, Civil or related Engineering, 5 years of related field engineering experience including 1 year of leadership/supervisory experience. Licensures and Certifications Applicants applying must have a valid driver’s license at time of application. A valid Georgia driver’s license is required at the time of appointment. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
MANHATTAN BEACH, CA
Manhattan Beach, California, United States
JOB SUMMARY The City of Manhattan Beach is searching for our next Finance Director , a strategic and seasoned leader who will oversee and manage all aspects of our financial operations. This key role involves driving fiscal policy, ensuring budgetary compliance, and spearheading financial planning to support the City's growth and sustainability. The ideal candidate will have a proven track record of success, exceptional leadership qualities, and outstanding analytical and problem-solving skills. Top candidates will also excel in communication and developing interpersonal relationships, and have the ability to collaborate with various stakeholders to achieve our financial goals. Apply today and make your mark by contributing to the economic health and prosperity of our community! To view the Finance Director job brochure, click HERE . To be considered in this recruitment process, candidates must include a compelling cover letter and comprehensive resume. Only the most highly qualified individuals will be invited for an interview. Questions can be directed to: Melissa Cueto, Human Resources Manager mcueto@manhattanbeach.gov ESSENTIAL DUTIES Under general direction of the City Manager, directs, plans, organizes, and controls the programs, operations, and functions of the City’s Finance Department including finance, budgeting, accounting, treasury, revenue, and purchasing; instills ethical decision-making, public responsiveness, and innovation in the delivery of services; participates as a member of the Executive Management Team; and performs other related duties as assigned. Distinguishing Characteristics: The Finance Director is accountable for department-wide programs and has greater policy-making, budgetary and supervisory authority than departmental staff as well as more frequent interfaces with the City Manager, City Council and other members of the Executive Management Team, auditors and consultants, than do other division management positions within the department. The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class. Plans, directs and coordinates accounting, treasury, revenue, budgeting, and purchasing division functions. Meets regularly with staff and City Manager to review policies, projects and initiatives. Develops individual and departmental goals, and writes, interprets, and enforces administrative and financial policies and procedures; coordinates projects and assignments to meet departmental and City needs. Directs, develops, and coordinates City and departmental budget, including revenue and expenditure projections, capital projects, and financial planning; analyzes revenues and expenditures trends and basis for variance; prepares annual budget message and confers with City Manager, City Council representatives, and department management within the City regarding budgetary needs and issues. Prepares staff reports and makes City Manager and City Council presentations; prepares and reviews City Council and Finance Sub-Committee reports; provides interdepartmental briefings regarding the City’s financial position and related developments. Plans, directs, and coordinates accounting and automated financial systems for the City and establishes and interprets fiscal policies and procedures. Directs the preparation of the Comprehensive Annual Financial Report (CAFR), including the transmittal letter, the Management Discussion and Analysis, and the Required Supplementary Information, including the Statistical Section, and oversees the annual financial audit. Directs the preparation of, and reviews other, major regulatory and compliance reports such as the Statement of Indebtedness, State Controller’s Report, Streets and Highways Report, assessment district reports, and post employment benefits reports. Makes presentations on the City’s fiscal condition to community groups, and participates in community events and meetings. Selects, trains, motivates, and evaluates the work of staff; coaches and develops staff and considers succession planning needs; works with employees to correct deficiencies; recommends and implements disciplinary procedures in consultation with Human Resources Department. Manages the City’s investment portfolio in conformance with the City’s investment policies, including monthly reporting of the investment position and value. Manages the City’s debt, including issuance, continuing disclosure reporting, monitoring markets for refunding opportunities, bond defeasance and rating agency interactions. Confers with departmental representatives regarding budget preparation, strategies, costing, and categorization of assets, revenues, and expenditures. Represents the City during negotiation of agreements with collective bargaining groups and other outside agencies. Attends professional meetings and advisory conferences and provides briefings regarding developments and legislation. MINIMUM QUALIFICATION GUIDELINES Education/Training/Experience : Bachelor’s Degree from an accredited four-year college or university with a major in Accounting, Finance, Business Administration, or a related field is required. Eight (8) years of responsible experience in governmental accounting work is required, including at least three (3) years in a managerial capacity in municipal finance. A Master’s Degree in Accounting, Business Administration or a related field, or Certified Public Accountant designation is highly desirable. Licenses/Certificates/Special Requirements: A valid Class C California driver’s license, acceptable driving record, and proof of auto insurance in compliance with the City’s Vehicle Insurance Policy standards. Ability to work extended hours in order to complete projects, attend meetings, and accommodate City needs is required. In accordance with California Government Code Section 3100, City of Manhattan Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State. Knowledge of : Municipal Code and Government Code as applied to City financial policies and practices; Generally Accepted Accounting Principles (GAAP); Governmental Accounting, Auditing, and Financial Reporting (GAAFR), and related OMB circulars; State laws and regulations regarding investments of public funds; accounting and auditing principles and practices; State financial reporting requirements; principles of public finance administration; municipal budgeting practices; contract administration; general and fund accounting, taxation, and revenue management practices; debt management principles; CalPERS pension concepts, rules and state pension laws; purchasing practices and procedures; uses, capabilities, and applications of information systems and hardware; theories of management; principles of employee supervision and evaluation. Ability to : Plan, organize, direct, and evaluate the functions and operations of the Finance Department, including financial and technology services; formulate, analyze, and present financial reports; accurately forecast major revenues and costs; select, train, supervise, evaluate, and discipline employees; originate and institute financial planning policies and controls; communicate effectively, both orally and in writing; establish and maintain effective working relationships with staff, management, City officials, contractors, consultants, auditors, vendors, rating agencies, City officials, general public, and others during the course of work; operate computer hardware and modern office equipment; use word processing, spreadsheet, computerized accounting, and graphics software. APPLICATION & SELECTION PROCESS To view the Finance Director job brochure, click H ERE . To be considered in this recruitment process, candidates must include a compelling cover letter and comprehensive resume. Only the most highly qualified individuals will be invited for an interview. Questions can be directed to: Melissa Cueto, Human Resources Manager mcueto@manhattanbeach.gov The City of Manhattan Beach offers a generous benefits package to full-time and eligible employees including PERS medical plans, dental, vision, long-term and short-term disability, tuition reimbursement, and many more. _______________________________________________________________________ To see detailed information about Unrepresented Full-Time Employees group benefits, please visit our benefit page on the City's official website. _______________________________________________________________________ Closing Date/Time: Continuous
Jul 17, 2024
Full Time
JOB SUMMARY The City of Manhattan Beach is searching for our next Finance Director , a strategic and seasoned leader who will oversee and manage all aspects of our financial operations. This key role involves driving fiscal policy, ensuring budgetary compliance, and spearheading financial planning to support the City's growth and sustainability. The ideal candidate will have a proven track record of success, exceptional leadership qualities, and outstanding analytical and problem-solving skills. Top candidates will also excel in communication and developing interpersonal relationships, and have the ability to collaborate with various stakeholders to achieve our financial goals. Apply today and make your mark by contributing to the economic health and prosperity of our community! To view the Finance Director job brochure, click HERE . To be considered in this recruitment process, candidates must include a compelling cover letter and comprehensive resume. Only the most highly qualified individuals will be invited for an interview. Questions can be directed to: Melissa Cueto, Human Resources Manager mcueto@manhattanbeach.gov ESSENTIAL DUTIES Under general direction of the City Manager, directs, plans, organizes, and controls the programs, operations, and functions of the City’s Finance Department including finance, budgeting, accounting, treasury, revenue, and purchasing; instills ethical decision-making, public responsiveness, and innovation in the delivery of services; participates as a member of the Executive Management Team; and performs other related duties as assigned. Distinguishing Characteristics: The Finance Director is accountable for department-wide programs and has greater policy-making, budgetary and supervisory authority than departmental staff as well as more frequent interfaces with the City Manager, City Council and other members of the Executive Management Team, auditors and consultants, than do other division management positions within the department. The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class. Plans, directs and coordinates accounting, treasury, revenue, budgeting, and purchasing division functions. Meets regularly with staff and City Manager to review policies, projects and initiatives. Develops individual and departmental goals, and writes, interprets, and enforces administrative and financial policies and procedures; coordinates projects and assignments to meet departmental and City needs. Directs, develops, and coordinates City and departmental budget, including revenue and expenditure projections, capital projects, and financial planning; analyzes revenues and expenditures trends and basis for variance; prepares annual budget message and confers with City Manager, City Council representatives, and department management within the City regarding budgetary needs and issues. Prepares staff reports and makes City Manager and City Council presentations; prepares and reviews City Council and Finance Sub-Committee reports; provides interdepartmental briefings regarding the City’s financial position and related developments. Plans, directs, and coordinates accounting and automated financial systems for the City and establishes and interprets fiscal policies and procedures. Directs the preparation of the Comprehensive Annual Financial Report (CAFR), including the transmittal letter, the Management Discussion and Analysis, and the Required Supplementary Information, including the Statistical Section, and oversees the annual financial audit. Directs the preparation of, and reviews other, major regulatory and compliance reports such as the Statement of Indebtedness, State Controller’s Report, Streets and Highways Report, assessment district reports, and post employment benefits reports. Makes presentations on the City’s fiscal condition to community groups, and participates in community events and meetings. Selects, trains, motivates, and evaluates the work of staff; coaches and develops staff and considers succession planning needs; works with employees to correct deficiencies; recommends and implements disciplinary procedures in consultation with Human Resources Department. Manages the City’s investment portfolio in conformance with the City’s investment policies, including monthly reporting of the investment position and value. Manages the City’s debt, including issuance, continuing disclosure reporting, monitoring markets for refunding opportunities, bond defeasance and rating agency interactions. Confers with departmental representatives regarding budget preparation, strategies, costing, and categorization of assets, revenues, and expenditures. Represents the City during negotiation of agreements with collective bargaining groups and other outside agencies. Attends professional meetings and advisory conferences and provides briefings regarding developments and legislation. MINIMUM QUALIFICATION GUIDELINES Education/Training/Experience : Bachelor’s Degree from an accredited four-year college or university with a major in Accounting, Finance, Business Administration, or a related field is required. Eight (8) years of responsible experience in governmental accounting work is required, including at least three (3) years in a managerial capacity in municipal finance. A Master’s Degree in Accounting, Business Administration or a related field, or Certified Public Accountant designation is highly desirable. Licenses/Certificates/Special Requirements: A valid Class C California driver’s license, acceptable driving record, and proof of auto insurance in compliance with the City’s Vehicle Insurance Policy standards. Ability to work extended hours in order to complete projects, attend meetings, and accommodate City needs is required. In accordance with California Government Code Section 3100, City of Manhattan Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State. Knowledge of : Municipal Code and Government Code as applied to City financial policies and practices; Generally Accepted Accounting Principles (GAAP); Governmental Accounting, Auditing, and Financial Reporting (GAAFR), and related OMB circulars; State laws and regulations regarding investments of public funds; accounting and auditing principles and practices; State financial reporting requirements; principles of public finance administration; municipal budgeting practices; contract administration; general and fund accounting, taxation, and revenue management practices; debt management principles; CalPERS pension concepts, rules and state pension laws; purchasing practices and procedures; uses, capabilities, and applications of information systems and hardware; theories of management; principles of employee supervision and evaluation. Ability to : Plan, organize, direct, and evaluate the functions and operations of the Finance Department, including financial and technology services; formulate, analyze, and present financial reports; accurately forecast major revenues and costs; select, train, supervise, evaluate, and discipline employees; originate and institute financial planning policies and controls; communicate effectively, both orally and in writing; establish and maintain effective working relationships with staff, management, City officials, contractors, consultants, auditors, vendors, rating agencies, City officials, general public, and others during the course of work; operate computer hardware and modern office equipment; use word processing, spreadsheet, computerized accounting, and graphics software. APPLICATION & SELECTION PROCESS To view the Finance Director job brochure, click H ERE . To be considered in this recruitment process, candidates must include a compelling cover letter and comprehensive resume. Only the most highly qualified individuals will be invited for an interview. Questions can be directed to: Melissa Cueto, Human Resources Manager mcueto@manhattanbeach.gov The City of Manhattan Beach offers a generous benefits package to full-time and eligible employees including PERS medical plans, dental, vision, long-term and short-term disability, tuition reimbursement, and many more. _______________________________________________________________________ To see detailed information about Unrepresented Full-Time Employees group benefits, please visit our benefit page on the City's official website. _______________________________________________________________________ Closing Date/Time: Continuous
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus five (5) years of experience in a finance related field, two (2) years of which include management experience. Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience. A Master’s in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement. Licenses or Certifications: None Notes to Applicants Note to Applicants: 1) Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications - minimum and preferred as noted on the job posting. Incomplete applications will be disqualified. 2) You must use “N/A” for fields that are not applicable. 3) Employment history dates must include month and year as well as the name and contact information for the supervisor and/or human resources department. 4) Verification of employment history dates on resume should match online Employment Application. 5) Starting salary will be based on overall relevant experience from your employment application , not your resume or cover letter. 6) A criminal history check will be conducted on the selected candidates. Additional Information: Skills assessments may be used to determine selection for interview process after initial applicant review. Criminal Background Investigation: If selected as top candidate for this position you must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check to be hired and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $41.70 - $54.21 Hours Please note: Schedule may include days, evenings, weekends and/or holidays. Municipal Court is a 24 hour, 7 days per week business operation. Schedule/location may change based upon business needs. Job Close Date 10/09/2024 Type of Posting External Department Municipal Court Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6800 Burleson Road, Suite 175 Preferred Qualifications Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Properly accounts for and safe-guards the City’s cash and other assets for mid-sized enterprises or functions within a department. Provides general oversight over department’s accounting, budgeting, purchasing, accounts payable, accounts receivable, revenue, CIP , grants, fixed assets, inventory, and payroll functions. May provide oversight for non-financial areas. Guides financial decisions of the organization by preparing financial information for presentation and consideration by management. Manages the development of the budget for the organization, performs budget analysis, provides guidance and recommendations to management, monitors the budget by reviewing current year estimates and budget variance reports, and reviews historical and forecast budget information. Provides feedback and analysis of organization performance measures, goals, and objectives by compiling relevant financial, business, service and operational information, identifying and evaluating trends, and recommending corrective actions. Reviews financial and budget reports and performs financial analyses by managing compilation of appropriate information. Manages development of organization’s financial forecast; ensuring revenue, expenditure and debt service projections meet applicable financial policies, guidelines and benchmarks, such as requirements for debt service coverage and cash reserves. Manages the development of service rates, cost of service studies, and customer class rate proposals for Council. May manage requirements of a regulatory environment including rate proceedings, rate filing documentation, expert testimony development and delivery, litigation support, and settlement negotiations. May manage debt program including revenue bond planning and issuance, development and update of Bond Official Statements, rating agency presentation development, management of commercial paper programs, reconciliations of debt service schedules, and analysis of bond refinancing or defeasance opportunities. Manages the development of the capital budget, long-range plan and five-year plan. Prepares, reviews, and evaluates financial and accounting documents, reports, and statements and ensures that financial transactions are recorded promptly and properly. Ensure financial staff are appropriately trained on the City’s systems of record and on citywide policies and procedures. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies. Knowledge of accounting concepts, principals and practices Knowledge of financial reporting and internal control systems Knowledge of utility ratemaking and cost of service study methodology Knowledge of debt instruments, cash management and utility financing methods Knowledge of forecasting models; econometric studies, analysis and forecasting; and estimating methods and techniques Knowledge of cost benefits analysis, feasibility studies and net present value analysis methods Knowledge of enterprise budgeting, financial planning or accounting. Knowledge of preferred business practices * Knowledge of financial and budget systems and reporting Knowledge of leadership/supervisory/management best practices Skill in designing and maintaining complex spreadsheet and database models Skill in development of presentations Skill in effective oral and written communications Skill in analyzing and interpreting complex financial records Skill in determining need and compiling, analyzing and presenting financial information and data for management and Council use Ability to resolve problems or situations that require the exercising of good judgement Ability to prepare complex and accurate financial reports Ability to establish and maintain good working relationships with other City employees and the public Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Financial Manager II position requires: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus five (5) years of experience in a finance related field, two (2) years of which include management experience. Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience. A Master's in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement. Do you meet the minimum qualifications of this position? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * How many years of experience do you have in financial management where you were responsible for at least one employee? None More than one (1) year but less than five (5) years More than five (5) years but less than seven (7) years More than seven (7) years but less than ten (10) years More than ten (10) years * How many employees with financial responsibilities have you directly supervised? None 1-5 6-10 11-15 More than 15 * What type of staff positions have you supervised (i.e., accountants, financial clerks, customer service representatives, etc.)? If you have not supervised, please list N/A. (Open Ended Question) * In 20 words or less, please state the role of a financial manager. (Open Ended Question) * Please describe your role in composing a Business Plan for an entity. If you do not have this experience, list N/A. (Open Ended Question) * Please describe your role in composing a Strategic Plan for an entity. If you do not have any experience in this area, please list N/A. (Open Ended Question) * Please describe your role in developing, tracking and analyzing performance measures for an entity. If you do not have experience in this area, please list N/A. (Open Ended Question) * Please describe your role in composing and monitoring an Annual Budget for an entity. If you have not had experience in this area, please list N/A. (Open Ended Question) * Please describe your role with monitoring contracts. If you have not had experience in this area, please list N/A. (Open Ended Question) * Please describe the types of audit you have experience with and your role within the audit. If you have not had experience in this area, please list, N/A. (Open Ended Question) * To what extent, if any, do you feel the Financial Manager II would get involved in the operations of the entity? (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Resume Optional Documents Cover Letter
Sep 17, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus five (5) years of experience in a finance related field, two (2) years of which include management experience. Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience. A Master’s in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement. Licenses or Certifications: None Notes to Applicants Note to Applicants: 1) Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications - minimum and preferred as noted on the job posting. Incomplete applications will be disqualified. 2) You must use “N/A” for fields that are not applicable. 3) Employment history dates must include month and year as well as the name and contact information for the supervisor and/or human resources department. 4) Verification of employment history dates on resume should match online Employment Application. 5) Starting salary will be based on overall relevant experience from your employment application , not your resume or cover letter. 6) A criminal history check will be conducted on the selected candidates. Additional Information: Skills assessments may be used to determine selection for interview process after initial applicant review. Criminal Background Investigation: If selected as top candidate for this position you must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check to be hired and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $41.70 - $54.21 Hours Please note: Schedule may include days, evenings, weekends and/or holidays. Municipal Court is a 24 hour, 7 days per week business operation. Schedule/location may change based upon business needs. Job Close Date 10/09/2024 Type of Posting External Department Municipal Court Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6800 Burleson Road, Suite 175 Preferred Qualifications Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Properly accounts for and safe-guards the City’s cash and other assets for mid-sized enterprises or functions within a department. Provides general oversight over department’s accounting, budgeting, purchasing, accounts payable, accounts receivable, revenue, CIP , grants, fixed assets, inventory, and payroll functions. May provide oversight for non-financial areas. Guides financial decisions of the organization by preparing financial information for presentation and consideration by management. Manages the development of the budget for the organization, performs budget analysis, provides guidance and recommendations to management, monitors the budget by reviewing current year estimates and budget variance reports, and reviews historical and forecast budget information. Provides feedback and analysis of organization performance measures, goals, and objectives by compiling relevant financial, business, service and operational information, identifying and evaluating trends, and recommending corrective actions. Reviews financial and budget reports and performs financial analyses by managing compilation of appropriate information. Manages development of organization’s financial forecast; ensuring revenue, expenditure and debt service projections meet applicable financial policies, guidelines and benchmarks, such as requirements for debt service coverage and cash reserves. Manages the development of service rates, cost of service studies, and customer class rate proposals for Council. May manage requirements of a regulatory environment including rate proceedings, rate filing documentation, expert testimony development and delivery, litigation support, and settlement negotiations. May manage debt program including revenue bond planning and issuance, development and update of Bond Official Statements, rating agency presentation development, management of commercial paper programs, reconciliations of debt service schedules, and analysis of bond refinancing or defeasance opportunities. Manages the development of the capital budget, long-range plan and five-year plan. Prepares, reviews, and evaluates financial and accounting documents, reports, and statements and ensures that financial transactions are recorded promptly and properly. Ensure financial staff are appropriately trained on the City’s systems of record and on citywide policies and procedures. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies. Knowledge of accounting concepts, principals and practices Knowledge of financial reporting and internal control systems Knowledge of utility ratemaking and cost of service study methodology Knowledge of debt instruments, cash management and utility financing methods Knowledge of forecasting models; econometric studies, analysis and forecasting; and estimating methods and techniques Knowledge of cost benefits analysis, feasibility studies and net present value analysis methods Knowledge of enterprise budgeting, financial planning or accounting. Knowledge of preferred business practices * Knowledge of financial and budget systems and reporting Knowledge of leadership/supervisory/management best practices Skill in designing and maintaining complex spreadsheet and database models Skill in development of presentations Skill in effective oral and written communications Skill in analyzing and interpreting complex financial records Skill in determining need and compiling, analyzing and presenting financial information and data for management and Council use Ability to resolve problems or situations that require the exercising of good judgement Ability to prepare complex and accurate financial reports Ability to establish and maintain good working relationships with other City employees and the public Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Financial Manager II position requires: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus five (5) years of experience in a finance related field, two (2) years of which include management experience. Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience. A Master's in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement. Do you meet the minimum qualifications of this position? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * How many years of experience do you have in financial management where you were responsible for at least one employee? None More than one (1) year but less than five (5) years More than five (5) years but less than seven (7) years More than seven (7) years but less than ten (10) years More than ten (10) years * How many employees with financial responsibilities have you directly supervised? None 1-5 6-10 11-15 More than 15 * What type of staff positions have you supervised (i.e., accountants, financial clerks, customer service representatives, etc.)? If you have not supervised, please list N/A. (Open Ended Question) * In 20 words or less, please state the role of a financial manager. (Open Ended Question) * Please describe your role in composing a Business Plan for an entity. If you do not have this experience, list N/A. (Open Ended Question) * Please describe your role in composing a Strategic Plan for an entity. If you do not have any experience in this area, please list N/A. (Open Ended Question) * Please describe your role in developing, tracking and analyzing performance measures for an entity. If you do not have experience in this area, please list N/A. (Open Ended Question) * Please describe your role in composing and monitoring an Annual Budget for an entity. If you have not had experience in this area, please list N/A. (Open Ended Question) * Please describe your role with monitoring contracts. If you have not had experience in this area, please list N/A. (Open Ended Question) * Please describe the types of audit you have experience with and your role within the audit. If you have not had experience in this area, please list, N/A. (Open Ended Question) * To what extent, if any, do you feel the Financial Manager II would get involved in the operations of the entity? (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Resume Optional Documents Cover Letter
City of Tulare, CA
Tulare, California, United States
Position Description The City of Tulare is currently recruiting to fill the position of Budget Finance Manager. This recruitment will remain open until filled. Qualified applicants are encouraged to apply for immediate consideration. Tulare is a vibrant and steadily growing community with a population of 70,693 located in the heart of California's Central Valley. The organization, staffed with 389 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community. To be considered for this position applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. In addition to submitting a detailed application, applicants are required to respond to the supplemental questions associated with the application. Your responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions POSITION OVERVIEW The successful candidate will plan, organize, and coordinate development and monitoring of the City’s budget; perform a variety of highly responsible and complex analytical, statistical, financial, and administrative duties; provide budgetary control for City funds and departments; develop financial policies; record financial transactions; prepare financial reports, including those required for preparation of the City’s audited financial statements; and perform other related duties as assigned. This position will also provide support in various functional areas of the Department of Finance, including payroll, contract administration, grant administration, regulatory compliance, and/or program management. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Chief Financial Officer (Director of Finance / Treasurer). Exercises direct and general supervision over assigned professional, technical, and clerical staff. Coordinates and monitors the work of outside contractors, vendors, and consultants as assigned. CLASS CHARACTERISTICS This is the mid-management classification in the Department of Finance that exercises independent judgment on diverse and specialized operations matters and has significant accountability and ongoing decision-making responsibilities associated with the work. Incumbent plans, organizes, and coordinates development and monitoring of the City’s budget; performs a variety of highly responsible and complex analytical, statistical, financial, and administrative duties related to the City’s budget; develops financial policies; and records financial transactions and prepares financial reports. This class is distinguished from the Utility Billing Manager in that it is responsible for highly complex analytical and programmatic functions. This class is further distinguished from the Assistant Finance Director and Chief Financial Officer (Director of Finance / Treasurer) in that the latter have overall responsibility for all finance and accounting functions and for developing, implementing, and interpreting public policy. Examples of Essential Functions Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Manages the development of the city’s annual budget and capital improvement budget; updates schedules, formats documents, provides input, coordinates the distribution, and ensures transparency across departments within the city. Coordinates, oversees, and/or performs professional-level administrative work in areas such as budget development, financial administration and reporting, grants, management analysis, and program evaluation. Performs research and analysis to resolve deficit budget; supports other departments by disseminating financial information and accounting analytics, generates reports, and provides financial and accounting feedback. Analyzes funds and individual accounts to verify availability of resources and consistency with the City’s budget. Monitors the City-wide budget and prepares internal monthly budget reports and quarterly City Council budget reports and projections; prepares and delivers budget presentations. Provides analysis of available funds at management request; prepares fund balance projections. Provides support services to management in the preparation, interpretation and monitoring of departmental budgets. Provides training to departmental staff in budget entry, reporting, revenue and expenditure projection, and other financial areas. Prepares revenue and expenditure estimates and forecasts; develops personnel cost estimates; performs labor cost analysis. Ensures compliance with established budget guidelines, using automated budget and fund accounting systems to monitor expenditure reports and other accounting records of assigned departments; works with departmental representatives to implement budget requests, resolve discrepancies, irregularities, and potential over-expenditures. Investigates, interprets, analyzes, and prepares recommendations related to improvements to budgeting, management, and fiscal information systems. Evaluates, supports, and implements new technologies related to budget, payroll and enterprise resource planning strategies and programs, to help increase efficiencies and reduce operational costs. Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups, and representatives of various organizations. Provides assistance to assigned management staff; prepares and presents staff reports and other necessary correspondence. Assists with the preparation and completion of monthly balancing and reconciliation of the general ledger and subsidiary accounts; provides departmental monthly reports for project accounting and cash balances. Assists with the preparation, creation, and submission of daily financial transactions. Participates in the preparation of the City’s annual financial statements and annual state reports, including preparing audit schedules and other documents. Tracks transient occupancy tax, cannabis tax, and other revenues; processes City’s quarterly reimbursements to outside agencies as applicable. Develops charges and fee schedules City-wide, including internal services charges and cost allocation plans. Prepares various reports and other documents for federal, state, and other outside agencies. May assist and/or provide backup support with major finance functions and activities including accounts receivable, accounts payable, purchasing, business licensing, payroll, utility billing, and cashiering. May direct the work activities of assigned clerical and technical personnel, including prioritizing and coordinating work assignments; reviewing work for accuracy; recommending improvements in workflow, procedures, and use of equipment and forms. Identifies opportunities for improving service delivery methods and procedures; reviews with appropriate management staff; implements improvements. Oversees, coordinates, and administers department-specific programs and projects. Responds to and resolves difficult inquiries and complaints. Performs related duties as assigned. Qualifications / Requirements Knowledge of: Principles and practices of public agency finance, including general and governmental accounting, auditing principles, reporting functions, budget development and administration. Principles and techniques of statistics, data collection and summary reporting, including graphic presentation. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Applicable federal, state, and local laws, codes and regulations, including standard accounting practices regarding public agency accounting operations. Methods and techniques for the development of presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. Financial accounting systems and Microsoft computer applications. Techniques for effectively representing the city in contacts with governmental agencies, community groups and various business, professional, educational, regulatory, and legislative organizations. Techniques for dealing effectively with the public, vendors, contractors, and city staff, in person and over the telephone. English usage, grammar, spelling, vocabulary, and punctuation. Computer applications related to work. Safe driving principles and practices. Ability to: Assist in preparing and administering large and complex budgets and financial operations. Coordinate, review, evaluate, and participate in a comprehensive public agency financial management program. Conduct complex research, evaluate alternatives, make sound recommendations, and prepare effective technical reports. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Interpret, apply, and explain applicable federal, state and local policies, procedures, laws, and regulations related to area of assignment. Perform complex, specialized analytical studies, and financial audits. Analyze situations and identify pertinent problems/issues; collect relevant information, evaluate realistic options, and recommend/implement appropriate course of action. Present complex information orally and in writing in an easy-to-understand way for employees, community groups and decision-makers. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications. Use English effectively to communicate in person, over the telephone, and in writing. Supervise, select, train, motivate, and evaluate the work of staff. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish and maintain effective working relationships with those contacted in the course of the work. Education and Experience: Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field, and four (4) years of increasingly responsible professional administrative and analytical experience in accounting, budget preparation and administration, auditing, and/or financial management. Experience in municipal government is highly desirable. Licenses and Certifications: Possession of, or ability to obtain, a valid Class C California driver’s license. Additional Information Physical Demands Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification frequently lift and carry reports and records that typically weigh less than 20 pounds. Environmental Elements Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation.Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -Based onsalary. Shortandlong term disability insurance. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Management leave - 64 hours per year. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available.
Sep 12, 2024
Full Time
Position Description The City of Tulare is currently recruiting to fill the position of Budget Finance Manager. This recruitment will remain open until filled. Qualified applicants are encouraged to apply for immediate consideration. Tulare is a vibrant and steadily growing community with a population of 70,693 located in the heart of California's Central Valley. The organization, staffed with 389 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community. To be considered for this position applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. In addition to submitting a detailed application, applicants are required to respond to the supplemental questions associated with the application. Your responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions POSITION OVERVIEW The successful candidate will plan, organize, and coordinate development and monitoring of the City’s budget; perform a variety of highly responsible and complex analytical, statistical, financial, and administrative duties; provide budgetary control for City funds and departments; develop financial policies; record financial transactions; prepare financial reports, including those required for preparation of the City’s audited financial statements; and perform other related duties as assigned. This position will also provide support in various functional areas of the Department of Finance, including payroll, contract administration, grant administration, regulatory compliance, and/or program management. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Chief Financial Officer (Director of Finance / Treasurer). Exercises direct and general supervision over assigned professional, technical, and clerical staff. Coordinates and monitors the work of outside contractors, vendors, and consultants as assigned. CLASS CHARACTERISTICS This is the mid-management classification in the Department of Finance that exercises independent judgment on diverse and specialized operations matters and has significant accountability and ongoing decision-making responsibilities associated with the work. Incumbent plans, organizes, and coordinates development and monitoring of the City’s budget; performs a variety of highly responsible and complex analytical, statistical, financial, and administrative duties related to the City’s budget; develops financial policies; and records financial transactions and prepares financial reports. This class is distinguished from the Utility Billing Manager in that it is responsible for highly complex analytical and programmatic functions. This class is further distinguished from the Assistant Finance Director and Chief Financial Officer (Director of Finance / Treasurer) in that the latter have overall responsibility for all finance and accounting functions and for developing, implementing, and interpreting public policy. Examples of Essential Functions Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Manages the development of the city’s annual budget and capital improvement budget; updates schedules, formats documents, provides input, coordinates the distribution, and ensures transparency across departments within the city. Coordinates, oversees, and/or performs professional-level administrative work in areas such as budget development, financial administration and reporting, grants, management analysis, and program evaluation. Performs research and analysis to resolve deficit budget; supports other departments by disseminating financial information and accounting analytics, generates reports, and provides financial and accounting feedback. Analyzes funds and individual accounts to verify availability of resources and consistency with the City’s budget. Monitors the City-wide budget and prepares internal monthly budget reports and quarterly City Council budget reports and projections; prepares and delivers budget presentations. Provides analysis of available funds at management request; prepares fund balance projections. Provides support services to management in the preparation, interpretation and monitoring of departmental budgets. Provides training to departmental staff in budget entry, reporting, revenue and expenditure projection, and other financial areas. Prepares revenue and expenditure estimates and forecasts; develops personnel cost estimates; performs labor cost analysis. Ensures compliance with established budget guidelines, using automated budget and fund accounting systems to monitor expenditure reports and other accounting records of assigned departments; works with departmental representatives to implement budget requests, resolve discrepancies, irregularities, and potential over-expenditures. Investigates, interprets, analyzes, and prepares recommendations related to improvements to budgeting, management, and fiscal information systems. Evaluates, supports, and implements new technologies related to budget, payroll and enterprise resource planning strategies and programs, to help increase efficiencies and reduce operational costs. Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups, and representatives of various organizations. Provides assistance to assigned management staff; prepares and presents staff reports and other necessary correspondence. Assists with the preparation and completion of monthly balancing and reconciliation of the general ledger and subsidiary accounts; provides departmental monthly reports for project accounting and cash balances. Assists with the preparation, creation, and submission of daily financial transactions. Participates in the preparation of the City’s annual financial statements and annual state reports, including preparing audit schedules and other documents. Tracks transient occupancy tax, cannabis tax, and other revenues; processes City’s quarterly reimbursements to outside agencies as applicable. Develops charges and fee schedules City-wide, including internal services charges and cost allocation plans. Prepares various reports and other documents for federal, state, and other outside agencies. May assist and/or provide backup support with major finance functions and activities including accounts receivable, accounts payable, purchasing, business licensing, payroll, utility billing, and cashiering. May direct the work activities of assigned clerical and technical personnel, including prioritizing and coordinating work assignments; reviewing work for accuracy; recommending improvements in workflow, procedures, and use of equipment and forms. Identifies opportunities for improving service delivery methods and procedures; reviews with appropriate management staff; implements improvements. Oversees, coordinates, and administers department-specific programs and projects. Responds to and resolves difficult inquiries and complaints. Performs related duties as assigned. Qualifications / Requirements Knowledge of: Principles and practices of public agency finance, including general and governmental accounting, auditing principles, reporting functions, budget development and administration. Principles and techniques of statistics, data collection and summary reporting, including graphic presentation. Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Applicable federal, state, and local laws, codes and regulations, including standard accounting practices regarding public agency accounting operations. Methods and techniques for the development of presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. Financial accounting systems and Microsoft computer applications. Techniques for effectively representing the city in contacts with governmental agencies, community groups and various business, professional, educational, regulatory, and legislative organizations. Techniques for dealing effectively with the public, vendors, contractors, and city staff, in person and over the telephone. English usage, grammar, spelling, vocabulary, and punctuation. Computer applications related to work. Safe driving principles and practices. Ability to: Assist in preparing and administering large and complex budgets and financial operations. Coordinate, review, evaluate, and participate in a comprehensive public agency financial management program. Conduct complex research, evaluate alternatives, make sound recommendations, and prepare effective technical reports. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Interpret, apply, and explain applicable federal, state and local policies, procedures, laws, and regulations related to area of assignment. Perform complex, specialized analytical studies, and financial audits. Analyze situations and identify pertinent problems/issues; collect relevant information, evaluate realistic options, and recommend/implement appropriate course of action. Present complex information orally and in writing in an easy-to-understand way for employees, community groups and decision-makers. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications. Use English effectively to communicate in person, over the telephone, and in writing. Supervise, select, train, motivate, and evaluate the work of staff. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish and maintain effective working relationships with those contacted in the course of the work. Education and Experience: Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, finance, or a related field, and four (4) years of increasingly responsible professional administrative and analytical experience in accounting, budget preparation and administration, auditing, and/or financial management. Experience in municipal government is highly desirable. Licenses and Certifications: Possession of, or ability to obtain, a valid Class C California driver’s license. Additional Information Physical Demands Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Positions in this classification frequently lift and carry reports and records that typically weigh less than 20 pounds. Environmental Elements Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation.Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -Based onsalary. Shortandlong term disability insurance. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Management leave - 64 hours per year. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available.
City of Palmdale, CA
Palmdale, California, United States
DESCRIPTION **This position will remain open until filled, with a first review date of September 2nd** Under general direction, plans, organizes, controls, and directs the work of staff performing difficult and complex professional, technical, and administrative support related to all city programs and activities. Coordinates long-term and short-term project planning; coordinates assigned activities with other City departments, divisions, outside agencies, and the public. Provides expert professional assistance to City management staff in all areas of expertise. DISTINGUISHING CHARACTERISTICS: Manager I Manager I is the first level in the Manager series. Incumbents in this classification exercise initiative and judgment as they supervise staff performing duties relating to the department or division assigned. This class is distinguished from the fully experienced Manager II by the more routine nature of work activities and the limited degree of independent judgment and action exercised. Manager II Manager II is the second level in the Manager series. Under general direction within a framework of established policies and procedures, the incumbent independently performs the full range of routine to highly complex professional and supervisory work requiring advanced departmental or division knowledge and substantial professional experience. Assignments are given in general terms and subject to periodic review usually upon completion. There is significant latitude for discretion and independent judgment in the selection of work methods to achieve established goals. EXAMPLES OF ESSENTIAL DUTIES Essential and other important responsibilities and functions may include, but are not limited to, the following: • Manage and organize the planning and implementation of complex projects and activities; establish objectives, priorities, and schedules; manage project budgets. • Assist in developing and implementing department or division goals and objectives, policies, and priorities. • Plan, organize, and direct the activities and staff of the division; exercise direct and indirect supervision over assigned professional and technical staff; and select, supervise, train, and evaluate professional, technical, and clerical staff. • Develop and standardize procedures and methods to improve the efficiency and effectiveness of services, projects, and activities; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to their Director or Deputy Director. • Supervise department or division staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. • Assist new or existing staff in learning departmental practices and protocols, methods, and procedures. • Develop and implement the department or division’s goals, objectives, policies, and priorities. • Assist in preparing budgets; make budget recommendations relative to the assigned program areas of responsibility; coordinate and compile budget recommendations prepared by other staff into a comprehensive budget document; and research past expenditures and forecast next year’s increases. • Perform related duties as assigned. Example Of Essential Functions When Assigned To: Finance • Manage and direct the fiscal management of the City, including revenue forecasting, collection and disbursement of funds, accounting, financial reporting, auditing, and investment of funds. • Plan, direct, and coordinate the administration of the City's finance, accounting and budgeting, services; recommend internal control policies and implement procedures to conduct activities; ensure that activities are conducted in accordance with related laws, ordinances, rules and regulations; develop comprehensive plans to satisfy future needs for departmental services. • Assist the Director and City Manager in preparation of the operating and capital improvement budgets for the City; estimate anticipated revenues; assist in reviewing proposed budget allocations; conduct complex fiscal analysis and prepare related reports. • Prepare and supervise the preparation of reports to the State Controller, County Auditor Controller and other Federal, State or County agencies. • Manage the investments of the City; purchase securities and invest City funds at the direction of the City Treasurer; prepare all documents necessary to transfer funds and document all transactions; manage the preparation of monthly reports for City Council. • Review posting, balancing, and reconciling of accounting transactions to ensure conformance with generally accepted accounting principles and standards. • Manage and participate in the City’s annual financial audit; work with the City’s independent auditor; assume responsibility for the development of the Annual Comprehensive Financial Report (ACFR). • Prepare, present, and be knowledgeable about City Council agenda items on financial matters and attend City Council meetings. • Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and direct the implementation of improvements. • Establish, maintain, and foster positive and harmonious working relationships with City staff and all those contacted in the course of work. • Provide financial data, and analysis of economic proposals to the City's bargaining team. • Perform related duties as assigned. EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Five years of increasingly responsible experience in an applicable field, including three years of experience in a supervisory or management capacity. Training: A Bachelor’s Degree from an accredited college or university with major coursework in a related field. Licenses/Certifications/Other Requirements: Possession of, or ability to obtain, an appropriate, valid California driver's license by the time of appointment. MINIMUM QUALIFICATIONS Knowledge of: • Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management. • Principles and practices of budget development and administration. • Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned functional area. • Contract management practices in a public agency setting. • Applicable Federal, State, and local laws, codes, and regulations. • General principles of risk management related to the functions of the assigned area. • Record-keeping principles and procedures. • Modern office practices, methods, and computer equipment and applications related to work. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contact with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Ability to: • Recommend and implement goals, objectives, and practices for providing effective and efficient services. • Plan, organize, assign, review, and evaluate staff work and train staff in work procedures. • Evaluate and develop improvements in operations, procedures, policies, or methods. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. • Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Effectively represent the department and the City in meetings with governmental agencies, community groups, various businesses, professional and regulatory organizations, and in meetings with individuals. • Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems. • Operate modern office equipment, including computer equipment and specialized software applications programs. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Make sound, independent decisions within established policy and procedural guidelines. • Effectively communicate in person, over the telephone, and in writing in English; make effective presentations before the public, commissions, and City Council. • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. • Maintain confidentiality of sensitive information. • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. • Provide quality customer service. WORKING CONDITIONS: Physical Demands: Mobility: frequent use of a keyboard; frequent walking, standing, and sitting for long periods of time; occasional climbing, bending, and squatting. Lifting: frequently up to 10 pounds; occasionally up to 40 pounds. Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Work Environment: Work is performed in a typical temperature-controlled office environment, subject to typical office noise. Incumbents in these classes may be required to work during irregular business hours and travel on an occasional basis. The City of Palmdale is noted for its highly skilled work force with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family oriented and culturally enhancing venues such as the Palmdale Playhouse, DryTown Water Park and Starlight Amphitheater make Palmdale "a place to call home." The city is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (14). Palmdale encompasses about 104 square miles and has a population of approximately 153,000. The City is served by several school districts and has a growing retail and commercial base. For more information visit www.cityofpalmdale.org. BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday. UNION: The Teamsters Local 911 represents certain positions in the City's Maintenance Division of Public Works. EMPLOYMENT INFORMATION APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application. RESIDENCE within the City is not required. AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources. BENEFITS listed here apply to full-time and benefited part-time positions; not to unbenefited part-time employees unless so described. A PROBATION PERIOD of six months minimum applies to initial employment with the City. VACATION, HOLIDAYS AND LEAVE: The City provides 14 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours. SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year. RETIREMENT: The City is a member of the California Public Employees' Retirement System (Cal-PERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 6.25% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution. All other part-time employees are covered under the Public Agency Retirement Services (PARS). WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs. DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees. CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options. INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance. DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis. OVERTIME COMPENSATION: Over time is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular forty (40) hour work week. PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement, but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, & vacation on a prorated basis. MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business. SOCIAL SECURITY: The City does not participate in Social Security, and does not deduct Social Security payments from any employee's salary. The City does deduct 1.45% of salary for Medicare & makes a 1.45% matching contribution *Benefits can change at any time. Closing Date/Time: Continuous
Aug 08, 2024
Full Time
DESCRIPTION **This position will remain open until filled, with a first review date of September 2nd** Under general direction, plans, organizes, controls, and directs the work of staff performing difficult and complex professional, technical, and administrative support related to all city programs and activities. Coordinates long-term and short-term project planning; coordinates assigned activities with other City departments, divisions, outside agencies, and the public. Provides expert professional assistance to City management staff in all areas of expertise. DISTINGUISHING CHARACTERISTICS: Manager I Manager I is the first level in the Manager series. Incumbents in this classification exercise initiative and judgment as they supervise staff performing duties relating to the department or division assigned. This class is distinguished from the fully experienced Manager II by the more routine nature of work activities and the limited degree of independent judgment and action exercised. Manager II Manager II is the second level in the Manager series. Under general direction within a framework of established policies and procedures, the incumbent independently performs the full range of routine to highly complex professional and supervisory work requiring advanced departmental or division knowledge and substantial professional experience. Assignments are given in general terms and subject to periodic review usually upon completion. There is significant latitude for discretion and independent judgment in the selection of work methods to achieve established goals. EXAMPLES OF ESSENTIAL DUTIES Essential and other important responsibilities and functions may include, but are not limited to, the following: • Manage and organize the planning and implementation of complex projects and activities; establish objectives, priorities, and schedules; manage project budgets. • Assist in developing and implementing department or division goals and objectives, policies, and priorities. • Plan, organize, and direct the activities and staff of the division; exercise direct and indirect supervision over assigned professional and technical staff; and select, supervise, train, and evaluate professional, technical, and clerical staff. • Develop and standardize procedures and methods to improve the efficiency and effectiveness of services, projects, and activities; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to their Director or Deputy Director. • Supervise department or division staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. • Assist new or existing staff in learning departmental practices and protocols, methods, and procedures. • Develop and implement the department or division’s goals, objectives, policies, and priorities. • Assist in preparing budgets; make budget recommendations relative to the assigned program areas of responsibility; coordinate and compile budget recommendations prepared by other staff into a comprehensive budget document; and research past expenditures and forecast next year’s increases. • Perform related duties as assigned. Example Of Essential Functions When Assigned To: Finance • Manage and direct the fiscal management of the City, including revenue forecasting, collection and disbursement of funds, accounting, financial reporting, auditing, and investment of funds. • Plan, direct, and coordinate the administration of the City's finance, accounting and budgeting, services; recommend internal control policies and implement procedures to conduct activities; ensure that activities are conducted in accordance with related laws, ordinances, rules and regulations; develop comprehensive plans to satisfy future needs for departmental services. • Assist the Director and City Manager in preparation of the operating and capital improvement budgets for the City; estimate anticipated revenues; assist in reviewing proposed budget allocations; conduct complex fiscal analysis and prepare related reports. • Prepare and supervise the preparation of reports to the State Controller, County Auditor Controller and other Federal, State or County agencies. • Manage the investments of the City; purchase securities and invest City funds at the direction of the City Treasurer; prepare all documents necessary to transfer funds and document all transactions; manage the preparation of monthly reports for City Council. • Review posting, balancing, and reconciling of accounting transactions to ensure conformance with generally accepted accounting principles and standards. • Manage and participate in the City’s annual financial audit; work with the City’s independent auditor; assume responsibility for the development of the Annual Comprehensive Financial Report (ACFR). • Prepare, present, and be knowledgeable about City Council agenda items on financial matters and attend City Council meetings. • Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and direct the implementation of improvements. • Establish, maintain, and foster positive and harmonious working relationships with City staff and all those contacted in the course of work. • Provide financial data, and analysis of economic proposals to the City's bargaining team. • Perform related duties as assigned. EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Five years of increasingly responsible experience in an applicable field, including three years of experience in a supervisory or management capacity. Training: A Bachelor’s Degree from an accredited college or university with major coursework in a related field. Licenses/Certifications/Other Requirements: Possession of, or ability to obtain, an appropriate, valid California driver's license by the time of appointment. MINIMUM QUALIFICATIONS Knowledge of: • Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management. • Principles and practices of budget development and administration. • Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned functional area. • Contract management practices in a public agency setting. • Applicable Federal, State, and local laws, codes, and regulations. • General principles of risk management related to the functions of the assigned area. • Record-keeping principles and procedures. • Modern office practices, methods, and computer equipment and applications related to work. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for effectively representing the City in contact with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Ability to: • Recommend and implement goals, objectives, and practices for providing effective and efficient services. • Plan, organize, assign, review, and evaluate staff work and train staff in work procedures. • Evaluate and develop improvements in operations, procedures, policies, or methods. • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. • Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations. • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. • Effectively represent the department and the City in meetings with governmental agencies, community groups, various businesses, professional and regulatory organizations, and in meetings with individuals. • Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems. • Operate modern office equipment, including computer equipment and specialized software applications programs. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Make sound, independent decisions within established policy and procedural guidelines. • Effectively communicate in person, over the telephone, and in writing in English; make effective presentations before the public, commissions, and City Council. • Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations. • Maintain confidentiality of sensitive information. • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. • Provide quality customer service. WORKING CONDITIONS: Physical Demands: Mobility: frequent use of a keyboard; frequent walking, standing, and sitting for long periods of time; occasional climbing, bending, and squatting. Lifting: frequently up to 10 pounds; occasionally up to 40 pounds. Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Work Environment: Work is performed in a typical temperature-controlled office environment, subject to typical office noise. Incumbents in these classes may be required to work during irregular business hours and travel on an occasional basis. The City of Palmdale is noted for its highly skilled work force with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family oriented and culturally enhancing venues such as the Palmdale Playhouse, DryTown Water Park and Starlight Amphitheater make Palmdale "a place to call home." The city is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (14). Palmdale encompasses about 104 square miles and has a population of approximately 153,000. The City is served by several school districts and has a growing retail and commercial base. For more information visit www.cityofpalmdale.org. BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday. UNION: The Teamsters Local 911 represents certain positions in the City's Maintenance Division of Public Works. EMPLOYMENT INFORMATION APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application. RESIDENCE within the City is not required. AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources. BENEFITS listed here apply to full-time and benefited part-time positions; not to unbenefited part-time employees unless so described. A PROBATION PERIOD of six months minimum applies to initial employment with the City. VACATION, HOLIDAYS AND LEAVE: The City provides 14 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours. SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year. RETIREMENT: The City is a member of the California Public Employees' Retirement System (Cal-PERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 6.25% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution. All other part-time employees are covered under the Public Agency Retirement Services (PARS). WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs. DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees. CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options. INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance. DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis. OVERTIME COMPENSATION: Over time is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular forty (40) hour work week. PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement, but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, & vacation on a prorated basis. MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business. SOCIAL SECURITY: The City does not participate in Social Security, and does not deduct Social Security payments from any employee's salary. The City does deduct 1.45% of salary for Medicare & makes a 1.45% matching contribution *Benefits can change at any time. Closing Date/Time: Continuous
Town of Mammoth Lakes, CA
Finance Director
Please follow this link for the full brochure: https://www.affionpublic.com/position/finance-director-mammoth-lakes-ca/
About Mammoth Lakes, CA
The Town of Mammoth Lakes is a year-round resort community located in the eastern Sierra Nevada mountains in Mono County, California. The Town’s 2023 population is 7,380; however, visitors and second homeowners can increase the population to 35,000+ during peak visitation times. The Town
was incorporated in 1984 and is Mono County’s only incorporated town. Mammoth Lakes contains over half of the county’s permanent population and is the county’s primary employment, service center, and tax producer.
The Town is situated at around 8,000 feet in elevation. Mammoth Lakes is one of the snowiest towns in the United States, averaging over 300 inches of snow each year and over 500 inches in particularly good winters. It is a remote community located 170 miles south of Reno, Nevada and 300 miles north of Los Angeles. The Town’s urban growth boundary encompasses approximately four square miles. The Town’s municipal boundary is 25 square miles. The majority of the area is public land administered by the U.S. Forest Service.
Mammoth Lakes has four distinct seasons, enhancing the diversity of outdoor recreational offerings. The local economy is driven by recreation-based tourism, with visitors drawn to the area’s spectacular natural setting. The area is known for its outdoor opportunities including skiing and snowboarding at Mammoth Mountain Ski Area, snowmobiling, cross country skiing and snowshoeing, Devils Postpile National Monument, Yosemite National Park, miles of hiking and biking trails, and golf. The area’s mountain streams and lakes offer fishing, expansive vistas, camping, and other outdoor pursuits.
Mammoth Lakes has a variety of local dining, shopping, and recreational services. The small-town atmosphere, educational offerings, performing arts, community activities, and events provide
a desirable quality of life enjoyed by area residents and visitors. The natural beauty, recreational amenities, and small-town character offer the next Finance Director a unique and exciting place to live and work. For more information about the Town of Mammoth Lakes, please visit the Town's website .
Government
The Town of Mammoth Lakes is a general law Town and has a council manager style of government. The Town Council consists of five members elected at large, with each member serving a staggered four-year term. The mayor is the presiding officer at council meetings and is selected on an annual basis by the Council. The Town Council hires the Town Manager and the Town Attorney (a contracted position).
The Town’s 2023-2024 adopted budget is $77.7 million ($30.5 million General Fund) and represents strong fiscal policies that support ongoing budget integrity achieving a structurally balanced budget. The Town’s General Fund is dependent on Transient Occupancy Tax (TOT) revenues, which account
for 60% of adopted General Fund revenue. The Town is supported by 112 FTE (92 full-time) staff who, under the direction of the Town Manager, work in the following departments: Administration (Town Manager, Town Clerk, and Town Attorney), Airport, Community and Economic Development, Finance, Human Resources, Parks and Recreation, Office of Outdoor Recreation, Public Works, and Police Department. Information Technology (IT) services are provided to the Town through a contract
with Mono County. Fire services are provided separately by the Mammoth Lakes Fire Protection District. Water and sewer services are provided separately by the Mammoth Community Water
District.
The Position
The Director of Finance is an executive management level classification responsible to plan, direct, manage, and oversee assigned activities and operations including: finance, accounting, purchasing, accounts payable/receivable, revenue collections including TOT/TBID, and other related support services; act as Town Treasurer; coordinate required functions with other Town departments and outside agencies. The position provides highly responsible and complex administrative support to the Town Manager. This is a single position, executive department director level class with responsibility for program development and implementation of goals, objectives, policies and priorities for department activities. Incumbent ensures that activities of the department are completed in a timely and efficient manner consistent with defined policies, regulations and laws. The position is a key member of the Town’s Executive Management Team.
The Finance Director is appointed by and reports to the Town Manager. The position exercises direct supervision over professional, technical and clerical staff.
Duties, Functions and Responsibilities:
Provide management responsibility for operational services and activities pertaining to accounting, budgeting, treasury, revenue collection, auditing, payroll, purchasing, and other related support services and functions.
Works with other Town staff, elected officials and outside agencies; explains and interprets Town administrative programs, policies, procedures and activities; negotiate and resolve sensitive, significant and controversial issues; responds to and resolves inquiries and complaints.
Lead and manage the development and administration of the Town and Departmental budgets; direct the monitoring of expenditures and revenues; prepare and implement budgetary adjustments.
Select, train, motivate, and evaluate assigned personnel; work with employees to correct deficiencies; implement discipline and termination procedures when necessary.
Develop and monitor Town revenues and appropriations by fund and department; and assist in monitoring budget for departments and projects, including the preparation and distribution of monthly status reports to departments.
Provide staff assistance to the Town Manager, Town Council and other department directors; prepare and present staff reports and other necessary correspondence.
Establish controls necessary to assure the accuracy and security of all financial records and funds; evaluate performance of accounting procedures, and systems.
Responsible for the timely preparation of all financial reports and statements; oversee preparation of annual audit; prepare, review and analyze reports to ensure conformance with generally accepted accounting principles and other requirements.
Administer the Town’s purchasing program.
Conduct a variety of organizational studies, investigations, and operational studies for the Town; recommend and oversee modifications to Departmental programs, policies, and procedures as appropriate.
May participate in employee negotiations;
May participate on a variety of committees; attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of accounting, budgeting, auditing, finance, purchasing, and public administration.
Knowledge and Abilities
Knowledge of:
Operational characteristics, services, and activities of municipal government programs including accounting, payroll, purchasing, revenue collection, and budgeting.
Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
Principles of supervision, training and performance evaluation of employees.
Advanced principles, practices, and standards of governmental cost accounting, treasury management, accounts receivable, and accounts payable.
Management of subsidiary ledgers, accounts and integration of general ledger, auditing, cash management and investments.
Principles and practices of risk management and loss prevention including claims handling, worker's compensation and asset protection programs.
Pertinent federal, state, and local laws, codes, and regulations.
Business mathematics, statistics, financial analysis, and research procedures;
Principles and practices of internal and external auditing standards.
Understanding and application of Generally Accepted Accounting Principles (GAAP).
Requirements of Fund Accounting and statements issued by Governmental Accounting Standards Board (GASB).
Ability to:
Interpret, explain and apply policies, procedures, and regulations pertaining to payroll, benefits, budgeting and financial management.
Respond to requests and inquiries for information regarding accounting, payroll, benefits, and policies and procedures.
Properly train and provide information to subordinates on safe work practices and procedures and to follow OSHA regulations where required.
Ideal Candidate
The ideal candidate will have experience in the areas of municipal finance, accounting, purchasing, payroll, accounts payable/receivable, revenue collections including TOT/TBID, and treasury. The ideal candidate will be a creative and innovative leader who has the ability to effectively make firm recommendations and decisions to the Town Manager based on experience and professional judgment. This individual must be able to adhere to the highest ethical and moral standards and be able to display transparency.
The ideal candidate should be a collaborative leader with the ability to establish and maintain effective working relationships with the Mayor, Town Council, departments, outside agencies, and the community. The ideal candidate should be able to make effective and persuasive presentations to groups at all levels of Town government as well as outside organizations and have the ability to resolve issues and build consensus among diverse stakeholders.
The ideal candidate should set a positive example of competence, professionalism, energy and work ethic to the Town; advanced written and oral communication skills are required.
Education and Experience
Qualified candidates will have a Bachelor’s degree in accounting, business/public administration, finance or a related field (accounting degree is preferred) is required, in addition to seven (7) years of increasing levels of responsibility and general administrative experience with an emphasis in finance/accounting and three (3) years of supervisory experience. Municipal experience and a Master’s degree in a related field are preferred.
Salary
The Town of Mammoth Lakes offers a competitive salary range between $157,472 - $192,903 commensurate with experience and extensive benefits that include:
Housing Assistance: The Town may provide temporary housing (subject to availability).
Town Provided Automobile: Access to an automobile from Town’s existing vehicle fleet for use on Town business and for occasional de minimis personal purposes.
Retirement:
CalPERS Defined Benefit Pension
457 Plan – the Town will match up to $2,400 annually. The Town does not participate in Social Security.
Medical: The Town will pay 100% of the cost of the PERS Platinum plan for the PERS Platinum plan for the employee and all eligible dependents.
Dental & Vision: Health Reimbursement Arrangement (HRA) Plan with up to $1,500 reimbursed annually for employee and $800 for dependents. Each year, up to 80% of unused amounts may be rolled over.
Life Insurance / AD&D: $50,000 provided for the employee & $5,000 for eligible dependents.
Annual Leave Accrual: 200 hours annual leave accrued for the first year of service (increases to 272 hours); 88 hours of admin leave; and 12 paid holidays. Employee and all eligible dependents.. Relocation assistance will be available for a successful out of area candidate.
How to Apply
Interested applicants should forward a cover letter and resume for consideration to:
resumes@affionpublic.com
Reference: TOMLFD
Affion Public
PO Box 794
Hershey, PA 17033
888.321.4922
www.affionpublic.com
*The deadline to receive resumes is July 22, 2024*
The Town of Mammoth Lakes is an Equal Employment Opportunity Employer.
Jun 24, 2024
Full Time
Town of Mammoth Lakes, CA
Finance Director
Please follow this link for the full brochure: https://www.affionpublic.com/position/finance-director-mammoth-lakes-ca/
About Mammoth Lakes, CA
The Town of Mammoth Lakes is a year-round resort community located in the eastern Sierra Nevada mountains in Mono County, California. The Town’s 2023 population is 7,380; however, visitors and second homeowners can increase the population to 35,000+ during peak visitation times. The Town
was incorporated in 1984 and is Mono County’s only incorporated town. Mammoth Lakes contains over half of the county’s permanent population and is the county’s primary employment, service center, and tax producer.
The Town is situated at around 8,000 feet in elevation. Mammoth Lakes is one of the snowiest towns in the United States, averaging over 300 inches of snow each year and over 500 inches in particularly good winters. It is a remote community located 170 miles south of Reno, Nevada and 300 miles north of Los Angeles. The Town’s urban growth boundary encompasses approximately four square miles. The Town’s municipal boundary is 25 square miles. The majority of the area is public land administered by the U.S. Forest Service.
Mammoth Lakes has four distinct seasons, enhancing the diversity of outdoor recreational offerings. The local economy is driven by recreation-based tourism, with visitors drawn to the area’s spectacular natural setting. The area is known for its outdoor opportunities including skiing and snowboarding at Mammoth Mountain Ski Area, snowmobiling, cross country skiing and snowshoeing, Devils Postpile National Monument, Yosemite National Park, miles of hiking and biking trails, and golf. The area’s mountain streams and lakes offer fishing, expansive vistas, camping, and other outdoor pursuits.
Mammoth Lakes has a variety of local dining, shopping, and recreational services. The small-town atmosphere, educational offerings, performing arts, community activities, and events provide
a desirable quality of life enjoyed by area residents and visitors. The natural beauty, recreational amenities, and small-town character offer the next Finance Director a unique and exciting place to live and work. For more information about the Town of Mammoth Lakes, please visit the Town's website .
Government
The Town of Mammoth Lakes is a general law Town and has a council manager style of government. The Town Council consists of five members elected at large, with each member serving a staggered four-year term. The mayor is the presiding officer at council meetings and is selected on an annual basis by the Council. The Town Council hires the Town Manager and the Town Attorney (a contracted position).
The Town’s 2023-2024 adopted budget is $77.7 million ($30.5 million General Fund) and represents strong fiscal policies that support ongoing budget integrity achieving a structurally balanced budget. The Town’s General Fund is dependent on Transient Occupancy Tax (TOT) revenues, which account
for 60% of adopted General Fund revenue. The Town is supported by 112 FTE (92 full-time) staff who, under the direction of the Town Manager, work in the following departments: Administration (Town Manager, Town Clerk, and Town Attorney), Airport, Community and Economic Development, Finance, Human Resources, Parks and Recreation, Office of Outdoor Recreation, Public Works, and Police Department. Information Technology (IT) services are provided to the Town through a contract
with Mono County. Fire services are provided separately by the Mammoth Lakes Fire Protection District. Water and sewer services are provided separately by the Mammoth Community Water
District.
The Position
The Director of Finance is an executive management level classification responsible to plan, direct, manage, and oversee assigned activities and operations including: finance, accounting, purchasing, accounts payable/receivable, revenue collections including TOT/TBID, and other related support services; act as Town Treasurer; coordinate required functions with other Town departments and outside agencies. The position provides highly responsible and complex administrative support to the Town Manager. This is a single position, executive department director level class with responsibility for program development and implementation of goals, objectives, policies and priorities for department activities. Incumbent ensures that activities of the department are completed in a timely and efficient manner consistent with defined policies, regulations and laws. The position is a key member of the Town’s Executive Management Team.
The Finance Director is appointed by and reports to the Town Manager. The position exercises direct supervision over professional, technical and clerical staff.
Duties, Functions and Responsibilities:
Provide management responsibility for operational services and activities pertaining to accounting, budgeting, treasury, revenue collection, auditing, payroll, purchasing, and other related support services and functions.
Works with other Town staff, elected officials and outside agencies; explains and interprets Town administrative programs, policies, procedures and activities; negotiate and resolve sensitive, significant and controversial issues; responds to and resolves inquiries and complaints.
Lead and manage the development and administration of the Town and Departmental budgets; direct the monitoring of expenditures and revenues; prepare and implement budgetary adjustments.
Select, train, motivate, and evaluate assigned personnel; work with employees to correct deficiencies; implement discipline and termination procedures when necessary.
Develop and monitor Town revenues and appropriations by fund and department; and assist in monitoring budget for departments and projects, including the preparation and distribution of monthly status reports to departments.
Provide staff assistance to the Town Manager, Town Council and other department directors; prepare and present staff reports and other necessary correspondence.
Establish controls necessary to assure the accuracy and security of all financial records and funds; evaluate performance of accounting procedures, and systems.
Responsible for the timely preparation of all financial reports and statements; oversee preparation of annual audit; prepare, review and analyze reports to ensure conformance with generally accepted accounting principles and other requirements.
Administer the Town’s purchasing program.
Conduct a variety of organizational studies, investigations, and operational studies for the Town; recommend and oversee modifications to Departmental programs, policies, and procedures as appropriate.
May participate in employee negotiations;
May participate on a variety of committees; attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of accounting, budgeting, auditing, finance, purchasing, and public administration.
Knowledge and Abilities
Knowledge of:
Operational characteristics, services, and activities of municipal government programs including accounting, payroll, purchasing, revenue collection, and budgeting.
Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
Principles of supervision, training and performance evaluation of employees.
Advanced principles, practices, and standards of governmental cost accounting, treasury management, accounts receivable, and accounts payable.
Management of subsidiary ledgers, accounts and integration of general ledger, auditing, cash management and investments.
Principles and practices of risk management and loss prevention including claims handling, worker's compensation and asset protection programs.
Pertinent federal, state, and local laws, codes, and regulations.
Business mathematics, statistics, financial analysis, and research procedures;
Principles and practices of internal and external auditing standards.
Understanding and application of Generally Accepted Accounting Principles (GAAP).
Requirements of Fund Accounting and statements issued by Governmental Accounting Standards Board (GASB).
Ability to:
Interpret, explain and apply policies, procedures, and regulations pertaining to payroll, benefits, budgeting and financial management.
Respond to requests and inquiries for information regarding accounting, payroll, benefits, and policies and procedures.
Properly train and provide information to subordinates on safe work practices and procedures and to follow OSHA regulations where required.
Ideal Candidate
The ideal candidate will have experience in the areas of municipal finance, accounting, purchasing, payroll, accounts payable/receivable, revenue collections including TOT/TBID, and treasury. The ideal candidate will be a creative and innovative leader who has the ability to effectively make firm recommendations and decisions to the Town Manager based on experience and professional judgment. This individual must be able to adhere to the highest ethical and moral standards and be able to display transparency.
The ideal candidate should be a collaborative leader with the ability to establish and maintain effective working relationships with the Mayor, Town Council, departments, outside agencies, and the community. The ideal candidate should be able to make effective and persuasive presentations to groups at all levels of Town government as well as outside organizations and have the ability to resolve issues and build consensus among diverse stakeholders.
The ideal candidate should set a positive example of competence, professionalism, energy and work ethic to the Town; advanced written and oral communication skills are required.
Education and Experience
Qualified candidates will have a Bachelor’s degree in accounting, business/public administration, finance or a related field (accounting degree is preferred) is required, in addition to seven (7) years of increasing levels of responsibility and general administrative experience with an emphasis in finance/accounting and three (3) years of supervisory experience. Municipal experience and a Master’s degree in a related field are preferred.
Salary
The Town of Mammoth Lakes offers a competitive salary range between $157,472 - $192,903 commensurate with experience and extensive benefits that include:
Housing Assistance: The Town may provide temporary housing (subject to availability).
Town Provided Automobile: Access to an automobile from Town’s existing vehicle fleet for use on Town business and for occasional de minimis personal purposes.
Retirement:
CalPERS Defined Benefit Pension
457 Plan – the Town will match up to $2,400 annually. The Town does not participate in Social Security.
Medical: The Town will pay 100% of the cost of the PERS Platinum plan for the PERS Platinum plan for the employee and all eligible dependents.
Dental & Vision: Health Reimbursement Arrangement (HRA) Plan with up to $1,500 reimbursed annually for employee and $800 for dependents. Each year, up to 80% of unused amounts may be rolled over.
Life Insurance / AD&D: $50,000 provided for the employee & $5,000 for eligible dependents.
Annual Leave Accrual: 200 hours annual leave accrued for the first year of service (increases to 272 hours); 88 hours of admin leave; and 12 paid holidays. Employee and all eligible dependents.. Relocation assistance will be available for a successful out of area candidate.
How to Apply
Interested applicants should forward a cover letter and resume for consideration to:
resumes@affionpublic.com
Reference: TOMLFD
Affion Public
PO Box 794
Hershey, PA 17033
888.321.4922
www.affionpublic.com
*The deadline to receive resumes is July 22, 2024*
The Town of Mammoth Lakes is an Equal Employment Opportunity Employer.
CITY OF MILPITAS, CA
Milpitas, California, United States
Definition The City of Milpitas Incorporated in 1954, the City of Milpitas is a bustling general-law city supervised by a council-manager form of government. Milpitas is a full-service city that includes Police, Fire, and a water utility and sewer utility. The Council makes planning and policy decisions for residents, and oversees the City’s $253.2 million budget. Issues currently challenging the City include development, quality of life, and traffic. The Finance Department provides fiscal strategies and operations of the City in accordance with City Council policies and relevant regulations with a small but powerful staff of 30 FTEs. The Department strategizes, manages, and directs programs and activities including fiscal policies, budgets, audited financial statements, compliance, transparency reporting, asset and debt management, procurement, risk management, utility fiscal services, business licenses and excellent customer service. The ideal candidate for Budget Manager is a highly skilled financial professional with extensive knowledge in governmental accounting, budgeting, and fiscal management. This individual possesses strong analytical abilities to perform complex budget analysis and forecasts, utilizing econometric models and statistical methods. They will exhibit exceptional leadership and communication skills, both written and verbal, to effectively convey intricate financial information to diverse stakeholders including City officials, department heads, and the public. For the complete job description, please visit: Budget Manager Examples of Duties Duties may include, but are not limited to, the following: Plan, organize, direct, and coordinate the City budget processes, including non-departmental budgets. Forecast revenues and expenditures for various funds by employing statistical methods, economic data and trend analysis. Prepare financial materials for City Manager, Council Budget Review Sessions, public hearings, and meetings, contributing to financial planning strategies. Develop and recommend budget policies, and assisting in their implementation Coordinate and integrate budget amendments/transfers into the budget system, along with performing revenue and expenditure analysis and generating quarterly status reports. Create procedures for monitoring revenues, expenditures, encumbrances, and capital projects, ensuring compliance with local, state, and federal regulations. Review and approve budget change requests, travel, training, and contract services within designated authority limits. Conduct in-depth budgetary research, studies, and prepare reports on financial matters. Collaborate with external and internal auditors to analyze financial records and operational systems. Assist department heads in identifying and resolving budgetary issues, providing guidance on budget development and amendments. Offer cost accounting support for establishing fees and maintaining City-wide fee resolutions Supervise staff involved in budget preparation, evaluation, and reviews, as well as activities related to investment, debt management, and risk management. Perform other task(s) as assigned. Essential duties require the following physical abilities and work environment: Ability to work in a standard office environment, attend night (evening) meetings, and travel to various locations within and outside the City of Milpitas. Typical Qualifications EDUCATION AND EXPERIENCE: Experience: Five years of increasingly responsible administrative experience in municipal finance. Supervisory experience is desired. Education: Bachelor's degree from an accredited college or university in Business or Public Administration with specialization in Finance, Accounting, or a closely related field. Master's degree and CPA license is highly desirable. License or Certificate: Possession and maintenance of a valid California Driver's License may be required. REQUIRED DOCUMENTS: Education documents are required for this position. All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official / unofficial transcripts verifying institution, student, date, degree and area of specialization conferred) by the final closing date for this posting. Supplemental Information **Panel Interviews for this position are tentatively scheduled for the week of October 7 or October 14, 2024** SELECTION PROCESS: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Supplemental Questionnaire. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. Please note: The examination process (including dates) may be changed as deemed necessary by the Human Resources Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process. HYBRID WORK OPTION: Based on departmental needs, incumbents in this position may be authorized to work remotely 1-2 days per week. SUPERVISION RECEIVED AND EXERCISED: Reports to and receives direction from the Director of Finance. Exercises direct and indirect supervision over assigned professional, technical, and clerical staff. CONFLICT OF INTEREST: Incumbents in this position are required to file a Conflict of Interest Statement upon assuming office, annually, and upon leaving office, in accordance with Resolution No. 8833. In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department. The City of Milpitas is an Equal Opportunity Employer. RETIREMENT Membership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security,but do contribute to Medicare. MEDICAL INSURANCE Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage. RETIREE MEDICAL Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service. DENTAL & VISION City provides full family coverage for Delta Dental and MES Vision at no cost to the employee. LIFE INSURANCE City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance. DISABILITY INSURANCE City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month. DEFERRED COMPENSATION City contributes $75 per month on the employee's behalf. VACATION Hourly employees earn 11-31 days of vacation and Exempt employees earn 16-36 days of vacation based on years of service. HOLIDAYS Employees receive 12 paid holidays and one (1) floating holiday per year. SICK LEAVE Employees earn 12 days annually. TUITION REIMBURSEMENT Employees are eligible to receive up to $2,000 per fiscal year in tuition reimbursement. FITNESS PROGRAM Employeesare offered free access to City-sponsored sports and fitness programs. The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or https://www.milpitas.gov/245/Benefits for more information on employee benefits. Closing Date/Time: 9/22/2024 11:59 PM Pacific
Sep 07, 2024
Full Time
Definition The City of Milpitas Incorporated in 1954, the City of Milpitas is a bustling general-law city supervised by a council-manager form of government. Milpitas is a full-service city that includes Police, Fire, and a water utility and sewer utility. The Council makes planning and policy decisions for residents, and oversees the City’s $253.2 million budget. Issues currently challenging the City include development, quality of life, and traffic. The Finance Department provides fiscal strategies and operations of the City in accordance with City Council policies and relevant regulations with a small but powerful staff of 30 FTEs. The Department strategizes, manages, and directs programs and activities including fiscal policies, budgets, audited financial statements, compliance, transparency reporting, asset and debt management, procurement, risk management, utility fiscal services, business licenses and excellent customer service. The ideal candidate for Budget Manager is a highly skilled financial professional with extensive knowledge in governmental accounting, budgeting, and fiscal management. This individual possesses strong analytical abilities to perform complex budget analysis and forecasts, utilizing econometric models and statistical methods. They will exhibit exceptional leadership and communication skills, both written and verbal, to effectively convey intricate financial information to diverse stakeholders including City officials, department heads, and the public. For the complete job description, please visit: Budget Manager Examples of Duties Duties may include, but are not limited to, the following: Plan, organize, direct, and coordinate the City budget processes, including non-departmental budgets. Forecast revenues and expenditures for various funds by employing statistical methods, economic data and trend analysis. Prepare financial materials for City Manager, Council Budget Review Sessions, public hearings, and meetings, contributing to financial planning strategies. Develop and recommend budget policies, and assisting in their implementation Coordinate and integrate budget amendments/transfers into the budget system, along with performing revenue and expenditure analysis and generating quarterly status reports. Create procedures for monitoring revenues, expenditures, encumbrances, and capital projects, ensuring compliance with local, state, and federal regulations. Review and approve budget change requests, travel, training, and contract services within designated authority limits. Conduct in-depth budgetary research, studies, and prepare reports on financial matters. Collaborate with external and internal auditors to analyze financial records and operational systems. Assist department heads in identifying and resolving budgetary issues, providing guidance on budget development and amendments. Offer cost accounting support for establishing fees and maintaining City-wide fee resolutions Supervise staff involved in budget preparation, evaluation, and reviews, as well as activities related to investment, debt management, and risk management. Perform other task(s) as assigned. Essential duties require the following physical abilities and work environment: Ability to work in a standard office environment, attend night (evening) meetings, and travel to various locations within and outside the City of Milpitas. Typical Qualifications EDUCATION AND EXPERIENCE: Experience: Five years of increasingly responsible administrative experience in municipal finance. Supervisory experience is desired. Education: Bachelor's degree from an accredited college or university in Business or Public Administration with specialization in Finance, Accounting, or a closely related field. Master's degree and CPA license is highly desirable. License or Certificate: Possession and maintenance of a valid California Driver's License may be required. REQUIRED DOCUMENTS: Education documents are required for this position. All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official / unofficial transcripts verifying institution, student, date, degree and area of specialization conferred) by the final closing date for this posting. Supplemental Information **Panel Interviews for this position are tentatively scheduled for the week of October 7 or October 14, 2024** SELECTION PROCESS: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Supplemental Questionnaire. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. Please note: The examination process (including dates) may be changed as deemed necessary by the Human Resources Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process. HYBRID WORK OPTION: Based on departmental needs, incumbents in this position may be authorized to work remotely 1-2 days per week. SUPERVISION RECEIVED AND EXERCISED: Reports to and receives direction from the Director of Finance. Exercises direct and indirect supervision over assigned professional, technical, and clerical staff. CONFLICT OF INTEREST: Incumbents in this position are required to file a Conflict of Interest Statement upon assuming office, annually, and upon leaving office, in accordance with Resolution No. 8833. In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department. The City of Milpitas is an Equal Opportunity Employer. RETIREMENT Membership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security,but do contribute to Medicare. MEDICAL INSURANCE Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage. RETIREE MEDICAL Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service. DENTAL & VISION City provides full family coverage for Delta Dental and MES Vision at no cost to the employee. LIFE INSURANCE City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance. DISABILITY INSURANCE City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month. DEFERRED COMPENSATION City contributes $75 per month on the employee's behalf. VACATION Hourly employees earn 11-31 days of vacation and Exempt employees earn 16-36 days of vacation based on years of service. HOLIDAYS Employees receive 12 paid holidays and one (1) floating holiday per year. SICK LEAVE Employees earn 12 days annually. TUITION REIMBURSEMENT Employees are eligible to receive up to $2,000 per fiscal year in tuition reimbursement. FITNESS PROGRAM Employeesare offered free access to City-sponsored sports and fitness programs. The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or https://www.milpitas.gov/245/Benefits for more information on employee benefits. Closing Date/Time: 9/22/2024 11:59 PM Pacific