Superior Court Administrator

  • Gila County, AZ
  • Globe, Arizona
  • Dec 29, 2018
Full Time Administration and Management Court Administration Legal Services
  • Salary: $79,489-$105,323 DOE

Job Description

GILA COUNTY HUMAN RESOURCES JOB ANNOUNCEMENT

1400 E. ASH STREET, GLOBE, AZ 85501

POSTED: DECEMBER 28, 2018 OPEN UNTIL FILLED

PURPOSE OF THE JOB The purpose of this position is to promote public safety and reduce recidivism and disparity among offender populations as well as to analyze and interpret State and Federal laws, statutes, codes, and rules to ensure compliance by Court Administration personnel. This position is responsible for court administration in Gila County. Additionally, this positions assists in the management of administrative functions of the Limited Jurisdiction Courts in Gila County. The role develops recruitment, management, human resources, budgetary processes, and policies and statutes. Other duties include enforcing disciplinary actions, publicity, collaborating with stakeholders and managing the administration of indigent defense.

SUPERVISORY RESPONSIBILITIES
Regularly assigns work to other employees and supervises related activities. Makes final decisions on hiring employees; discharging employees; scheduling work hours of employees; evaluating performance of employees; handling employee grievances. Provides recommendations on employee training; granting time off; employee promotions; employee salary increases; disciplinary actions; coaching; managing assistants and managing supervisors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

TIME SPENT

• Manages court's accounting functions; effectively develops and manages budgets, including multiple sources of funding; applies for, manages, and reports on special funding for courts both in Superior and Justice Courts. Evaluates and analyzes recruitment, management, human resources, and budgetary processes, evaluates statistical data related to efficiency and effectiveness of operations and plans, manages, and performs special projects as requested. Develops long- and short-range goals; plans, and organizes activities of judicial staff; hires, trains, evaluates, and disciplines employees.

50%

• Enforces disciplinary actions using investigative methods in collaboration with Attorney General's Office and County Human Resources. Facilitates relations between County executive and judicial branches. 20%

• Develops and nurtures collaborations with Local, State, and Federal stakeholders in order to leverage resources to ensure effective court services. Publicizes judiciary's positive work. 15%

• Manages administration of indigent defense; oversees recruitment and contracting with attorneys for defendants unable to pay fees and entitled to court-appointed counsel, meiators and facilitators. 15%

• Performs other duties as assigned.
BUDGET RESPONSIBILITIES
This position reviews, edits and provides recommendations on the preparation of countywide and elected officials' budget. Reviews, approves for submission and presents departmental, team and project-related budget.

PROJECT RESPONSIBILITIES
Initiates, communicates, reviews, approves project resources and communicates results of organizational planning projects; organizational development; quality assurance and process improvement projects. Provides project resource allocation on pre-approved resources on projects involving technology; capital development; human resources projects; and employee training and development projects.

ORAL COMMUNICATION DUTIES
This position trains colleagues, explains County procedures or processes, responds to public inquiries, participates in meetings, gives presentations, moderates gatherings, speaks with the media, negotiates or persuades and may provide advocacy before the courts or other tribunals.

WRITTEN COMMUNICATION DUTIES
This position creates or edits documents, internal memos, emails, formal letters and ordinances for public release.

INTERACTIONS WITH THE GENERAL PUBLIC
Interacts extensively with employees, the public, Board of Supervisors, regulatory bodies, and other Institutions over the telephone, by email, and/or in person.

INTERACTIONS SPECIFICALLY WITH CUSTOMERS
Always (More than 85% in a year)

DEPARTMENT:
Superior Court
POSITION:
Superior Court Administrator

LOCATION:
Globe
JOB CODE:
18-093
ANNUAL SALARY:
$79,489-$105,323 DOE

MINIMUM EDUCATION REQUIRED
Bachelor's Degree in Business Administration, Public Administration or Judicial Administration or related field.

MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED
Seven (7) years' experience in Court Administration, including five (5) year's supervisory/management experience; or an equivalent combination of education, training and experience.

PROFESSIONAL CREDENTIALS REQUIRED
None

KNOWLEDGE REQUIRED
Administration and management, public safety and security, law and government, Federal, State, Local laws, regulations, statutes and court administration. Judicial procedures and rules of evidence; principles, practices and legal requirements for the management. Principles and practices of budget development and administration; techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds; County administrative policies and procedures; Arizona laws, orders and regulations governing probation services; legal, ethical and professional rules of conduct; local community resources and various community services programs; principles and practices of social and correctional case management; psychological, sociological and cultural influences on interpersonal relationships and human behavior; Arizona criminal and juvenile justice system; principles of record keeping and case management.

SKILLS REQUIRED
Active learning, active listening, critical thinking, communicating diplomatically, persuading and influencing, problem solving, analyzing systems, multi-tasking. Planning, administering and evaluating program activities, assessing and prioritizing multiple tasks, projects and demands; and making appropriate decisions, while assuring compliance with department goals and objectives; effectively directing operations and delegating tasks and authority; analyzing complex issues and developing solutions; working as a team member with other law enforcement and multi-jurisdictional agencies; supervising, training and evaluating staff; working within deadlines to complete projects and assignments; interacting with people of different social, economic, and ethnic backgrounds; preparing clear, comprehensive, and accurate reports; effectively communicating in written and verbal forms; dealing successfully with a variety of individuals from various socio-economic, ethnic and cultural backgrounds.

ABILITIES REQUIRED
Ability to express one's self orally, generate fluent new and useful ideas, solve problems sensibly and swiftly, multi-task, react in a calm and timely manner; to define problems, collect data, analyze information, and make logical conclusions based on facts; make decisions on caseload management in accordance with laws, regulations and policies; deal with cases which may be controversial or sensitive in nature and maintain confidentiality; operate a personal computer and specialized software applications.

PHYSICAL DEMANDS

• Routinely stands to present.
• May be required to lift work related materials or equipment up to 10 lbs.
• Constantly requires dexterity for keyboard operation.
WORK ENVIRONMENT
Incumbents in this position perform work in an office environment where the
PHYSICAL DEMANDS
require sitting for extended periods of time; frequent use of computers and standard office equipment; may work under stress of deadlines; may require mobility to attend meetings.

SAFETY RISK EXPOSURE
Incumbents in this position may become exposed to individuals with high level of emotional distress; bloodborne pathogens and communicable diseases.

PROTECTIVE GEAR & SAFETY MANUALS
Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.

CONSEQUENCES OF ERROR
Potential errors can have legal ramifications, loss of funding, loss of organization's credibility.

NOTICE:
APPLICANTS MAY BE REQUIRED TO FURNISH, AT THEIR OWN EXPENSE, DOCUMENTARY PROOF OF EDUCATIONS, CERTIFICATION, REGISTRATION, LICENSE OR ANY OTHER PROOF OF COMPETENCY AS REQUIRED IN THE OFFICIAL CLASSIFICATION DESCRIPTION OR ANNOUNCEMENT AND MAY BE REQUIRED TO UNDERGO PHYSICAL, PSYCHOLOGICAL AND/OR BACKGROUND INVESTIGATIONS AS A CONTINUING CONDITION OF EMPLOYMENT. FURTHER, APPLICANTS FOR POSITIONS REQUIRING OPERATION OF A COUNTY OR PERSONAL VEHICLE ON OFFICIAL BUSINESS MUST POSSESS AND MAINTAIN COUNTY OR PERSONAL VEHICLE OPERATORS LICENSE. GILA COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, SEX, RELIGION, AGE OR DISABILITY, AND FAMILIAL STATUS IN EMPLOYMENT OR THE PROVISIONS OF SERVICE. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER.

Closing Date/Time: