SHERIFF STATION CLERK II

  • LOS ANGELES COUNTY
  • Los Angeles, California
  • Aug 08, 2018
Full Time Clerical and Administrative Support Public Safety
  • Salary: $40,153.20 - $53,982.72 Annually

Job Description



FIRST DAY OF FILING:
MARCH 22, 2018 at 8:00 A.M. (PST)

THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE.

EXAM NUMBER
J1133H

TYPE OF RECRUITMENT
DEPARTMENTAL PROMOTIONAL OPPORTUNITY

RESTRICTED TO PERMANENT EMPLOYEES OF THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT WHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD WITH LOS ANGELES COUNTY AND MEET THE QUALIFYING REQUIREMENTS.

NO OUT- OF- CLASS EXPERIENCE OR VERIFICATION OF EXPERIENCE LETTERS WILL BE ACCEPTED.

Current employees in the unclassified service who meet the following criteria also qualify to participate in this exam:
  • Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. ORFull-time employees in the unclassified service with at least six months of full-time experience in the unclassified service by the last day of filing.
WITHHOLD INFORMATION
Permanent employees who have completed their initial probationary period and hold a qualifying payroll title may file for this examination if they are within six months of meeting the experience requirements by the last day of filing. However, the names of such employees will beWITHHELDfrom the certification list until the required experience is fully met.

DEFINITION
Performs the full range of specialized police clerical functions in a Sheriff station or specialunit of assignment.

CLASSIFICATION STANDARDS
Positions allocable to this paired, journey-level class are typically assigned to Sheriff stations and are responsible for performing all clerical and computerized data system support services necessary for the operation of a station. Incumbents receive administrative and technical supervision from a Supervising Sheriff Station Clerk. Positions in this class are characterized by the exercise of independent judgment and initiative in the selection and application of a wide variety of procedures to accomplish work objectives, with only occasional review of work methods or results. Duties performed require a thorough knowledge of the requirements for processing police reports and related legal documents, of police records systems, of computerized criminal justice information systems, and of the techniques, guidelines, policies, and procedures associated with the inmate booking process including bail hierarchy and warrant abstracts. Incumbents are required to work flexible shift hours including nights, weekends, and holidays. Some positions within this classification may be assigned to a special unit of assignment such as Homicide Bureau or Narcotics Bureau.
Essential Job Functions
Processes a variety of police reports; reviews reports for complete and accurate information and resolves errors or obtains missing information from responsible Deputy Sheriff; researches and compiles necessary background information on persons or property named in report such as arrests and driver's records, wants or outstanding warrants, stolen or recovered property, etc., for use in further investigations; indexes and/or scans reports in station files and appropriate computerized law enforcement data systems.

Prepares and assembles court documents to be filed in accordance with strict legal deadlines for arraignment hearings of arrested persons ensuring that all required documents and information are complete and accurate as to form and in compliance with court and legal requirements.
Enters and retrieves on-line confidential law enforcement information, and sends messages over local, State and national computerized law enforcement data systems; ensures information is complete and accurate, selects appropriate information and system to use,and codes or decodes information, and composes messages in accordance with rules and regulations governing each data system.

Processes traffic citations and vehicular traffic incident reports; sorts traffic citations to appropriate courts; reviews each citation for correct reporting district code, Vehicle Code section, issue date, court date and time; obtains driver's license and driving record history from Department of Motor Vehicles via computer terminal; prepares transmittal log sheet for each court; prepares monthly court schedules; logs all traffic incidents and maintains traffic related files and records; notifies persons cited and courts when citation has been corrected or amended; prepares various periodic statistical reports on traffic incidents and special traffic services.

Maintains confidential and semi-confidentialalphabetic, numeric, and subject matter crime and criminal records and files; cross indexes files and/or documents; prepares case files ensuring all available and necessary documents and information are included; periodically purges files; performs exhaustive file searches for information not readily available.

Types memoranda, letters, police reports, and other documents from brief general instructions.

Screens and routes telephone calls; furnishes information to the public and authorized law enforcement personnel over the telephone or at a counter in accordance with established departmental policies and procedures regarding release of confidential and non-confidential information.

Requirements
SELECTION REQUIREMENTS
One year of experience as a Sheriff Station Clerk I* in the service ofthe County of Los Angelesperforming specialized police clerical functions, including the operation of a computer terminal to enter and retrieve on-line data from a network of computerized criminal law enforcement data systems, at a Los Angeles County Sheriff Station.

TYPEWRITING SKILL
Ability to type at the rate of 30 net words per minute.

LICENSE
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
PHYSICAL CLASS
2- Light: Light physical effortwhichmay include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerablewalking may be involved.

SPECIAL REQUIREMENT INFORMATION
* To qualify, applicants must have County status in this class, as evidenced by holding such payroll title.NO OUT-OF CLASS EXPERIENCE WILL BE ACCEPTED.

**In order to receive credit for any college course work, or any type of college degree, you must include a legible copy of the official degree, official transcripts, or official letter from the accredited institution which shows the area of specialization or official certificates with your application at the time of filing or within 15 calendar days from the date of filing the application .

DESIRABLEQUALIFICATIONS
Credit will be given to applicants who possessDESIRABLEqualifications and indicate so on their employment applicationat the time of filing.

Courses in typewriting, word processing, office machines, office procedures or a related course from an accredited college, business or trade school.**

Additional Information
EXAMINATION CONTENT
This examination will consist oftwo (2) parts:

Part I
An evaluation of education and experience based on application information and desirable qualifications weighted 60%.

PartII
An Appraisal of Promotabilityevaluating customer service, attention to detail, computer skills, time management, work knowledge and skills, and oral communication skills,weighted 40%.

CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.

ELIGIBILTY INFORMATION

The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period ofsix (6) months following the date of promulgation.Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.

No person may compete for this examination more than once everysix (6) months.

VACANCY INFORMATION

The resulting eligible register for this examination will be used to fill vacancies located at various Sheriff's stations within the Los Angeles County Sheriff's Department.

AVAILABLE SHIFT: Any shift
APPOINTEES MUST BE WILLING TO WORK ANY SHIFT, INCLUDING EVENINGS, NIGHTS, WEEKENDS, AND HOLIDAYS.

APPLICATION AND FILING INFORMATION


APPLICATIONS MUST BE FILED ONLINE ONLY - APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.

All applicants are required to submit a Standard County of Los Angeles Employment application ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.

Fill out your application completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.

The acceptance of your application depends on whether you haveclearlyshown that you meet theSELECTION REQUIREMENTSand you have completely filled out your application.

Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically by 5:00 p.m., PST, on the last day of filing.
IMPORTANT NOTES
  • Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
  • FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT .
  • Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED .
NOTE:Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may fax the documents to (323) 415-2580 at the time of filing, or within 15 calendar days from date of filing. Please include your Name, the Exam Number, and the Exam Title on the faxed documents.

SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using theirOWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

California Relay Services Phone:(800) 735-2922
ADA Coordinator Phone: (213) 229-1621
TeletypePhone:(213) 626-0251
Department Contact Name:Professional Examinations Unit
Department Contact Phone:(323) 526-5611
Department Contact Email:sheriffexamsunit@lasd.org


Closing Date/Time: