SENIOR MARITIME PROJECTS ADMINISTRATOR

  • Port of Oakland
  • Oakland, California
  • Jun 19, 2018
Full Time Aviation or Harbor
  • Salary: $10,233.00 - $12,677.00 Monthly

Job Description

Under direction, the Senior Maritime Projects Administrator assists the Chief Wharfinger or other Manager designated by the Director, Maritime Division, in performing specialized work in organizing, developing, monitoring, coordinating and carrying out planning, implementation, and control functions related to the Port's maritime master plan, capital developments, and other operational projects necessary to maintain and maximize the Port's competitiveness.  The incumbent performs complex tasks involving preparation and review of planning, financial/budgetary, legal, engineering, and regulatory documents and drawings related to major development and operational projects, and is expected to exercise considerable independent judgment. 

Examples of Duties: Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed.  Incumbent may perform other related duties at the equivalent level.
  • Recommends, develops, initiates, and manages assigned projects, including preparing of financial analyses/budgets for project planning and development, providing recommendations regarding the economic feasibility of projects, formulating/coordinating work assignment for project teams, and initiating and managing consultant work.
  • Leads teams in performing larger complex studies and development projects.
  • Serves as project manager for assigned development/infrastructure projects, monitoring projects from concept through planning, approval, regulatory permitting, environmental review, engineering design, construction, grant management (as applicable), and close-out.
  • Also serves as project manager for projects that do not involve property redevelopment, such as the development of programs or policies, technology systems, budgeting, lease management, and regulatory/legislative analysis.
  • Assures project developments meet time schedule and budget established; establishes and leads corrective actions as needed.
  • Interfaces with Port's maritime tenants and transportation/maritime support businesses on issues such as planning, development, contractual obligations, congestion/traffic, security, and regulatory compliance.
  • Negotiates with tenants and with outside agencies with regard to complex planning projects to achieve Division goals.
  • Represents the Port's interests in local, regional or national transportation/maritime development and/or operational issues at various industry, community, and agency meetings.
  • May serve as liaison between the Port and community providing information and negotiating solutions to mitigate or resolve potential problems arising from maritime development and/or current activity.
  • Assists in coordinating Division project plans with other Port divisions, and with appropriate federal, state and local government agencies, consultants, and other public and private organizations to align Port plans with external plans or factors.
  • Develops transportation analyses and Port access and facility evaluations of competing Ports, motor carriers, railroads and terminal operators.
  • Gathers information from a variety of sources, including published information, interviews, meetings, studies, surveys and observation, and makes judgments on the value of information obtained.
  • Makes or obtains and evaluates various studies, forecasts, and projections needed to provide a basis for projects and planning initiatives, recommendations, and decision-making.
  • Prepares results of studies and recommendations in graphic, written and oral form.
  • Develops programs for enhancing and maintaining Port infrastructure and safe and secure access to Port areas, coordinating between operating motor carriers, railroad, Port tenants, and applicable agencies to assure the continuity of maritime operations and compliance with laws, regulations, and policies.
  • Scopes, manages and reviews the work of consultants retained to perform or assist in complex planning and preliminary engineering or transportation studies.
  • Performs computer related functions in planning, analysis and report preparation on a personal computer.
  • Acts as a liaison with other functional supervisors and managers, Port staff, clients, tenants, or other stakeholders, and outside agencies. 
  • Makes or assists with presentations and staff reports to the Maritime Director or other managers as well as the Board of Port Commissioners and other entities as necessary.
  • Provides technical and functional support to other staff members and consultants as required.
  • Performs or oversees other related duties as assigned.

Minimum Qualifications: EDUCATION AND EXPERIENCE
This position requires a combination of education and experience reflecting possession of the required knowledge, skills, and abilities.  A typical combination would include graduation from an accredited college or university with a minimum of a bachelor's degree.  A degree in business administration, transportation, transportation-related planning or engineering, architecture, environmental sciences are desirable but any related field will be considered AND five years of increasingly responsible project management experience in transportation or a related field.  An equivalent combination of education and experience may be considered.   A Master's degree is desirable but not required.
 
KNOWLEDGE, SKILLS AND ABILITIES
To perform the typical tasks and duties of the position successfully, the knowledge, skills and/or abilities listed below are required.
Knowledge of:
  • The business and technical aspects of the transportation industry including Port, rail, motor and ocean carrier operations, economics, pricing and external economic and political factors which affect markets.
  • Municipal government and interrelationships of transportation governmental agencies such as the Federal Department of Transportation, Public Utilities Commission, California Transportation Commission, U.S. Maritime Administration, and related state and local organizations and their regulations affecting Division development, maintenance, operation and administration.
  • CEQA/NEPA and other environmental and public health regulatory laws that affect maritime activities.
  • Existing Port agreements with shipping, marine terminal, rail, trucking, and warehousing companies.
  • Project management tools, methods, and best practices.
  • Community and government affairs concepts and practices.
  • Contract compliance concepts and practices.
  • Grant administration.
  • Key industry standards or practices in the areas of real estate leasing/development, urban planning, environmental compliance and mitigation, construction and construction management, and engineering.
  • Mathematics and computer software skills to prepare and/or review financial models and reports and engineering calculations, and to perform forecasting and statistical analysis.
  • Sources of information required for studies and plans.
  • Personal computer applications in performing planning, reporting, and analysis, including but not limited to spreadsheets and project management software.  
Ability to:
  • Apply planning, engineering, and analytical techniques to study and address complex Port business and operational concerns.
  • Read and understand contracts, contract law and complex legal, environmental, and financial documentation.
  • Communicate a variety of complex and technical information effectively orally and in writing to diverse audiences, including but not limited to Port staff and management, the Board of Port Commissioners, local agencies, state/federal agencies, and customers/tenants of the Port.
  • Organize a number of distinct and disparate requirements into coherent and workable plans to deliver projects on time and budget; and set priorities while anticipating and responding to  changes in situations and environment.
  • Recruit, organize and lead multi-disciplinary teams to achieve project objectives.  Ability to interpret Port and tenant needs.
  • Recommend, direct and/or perform value engineering to achieve project cost savings or meeting project budget and development timelines.
  • Work independently within established guidelines, under deadlines and multiple concurrent assignments, conceptualize problems and opportunities from limited or incomplete information.   
  • Establish and maintain effective working relationships with those contacted in the performance of duties and to work as a team.
  • Negotiate to reach agreement with internal and external parties, including but not limited to other Port division leadership, agencies, and customers/tenants of the Port.

 
THE SELECTION PROCESS

Stage I:  Application, Résumé and Supplemental Questionnaire Evaluation (Pass/Fail) - The first stage in the selection process will consist of an application, résumé and supplemental questionnaire appraisal review (pass/fail).  Applications submitted without a résumé and completed supplemental questionnaire will be deemed incomplete and not given further consideration.   Meeting the minimum qualifications does not guarantee advancement to the next stage.  Only the most suitably qualified candidates will be invited to Stage II.
 
Stage II: Assessment Examination (Weighted 100%) - The second stage of the selection  process will consist of an oral panel interview designed to assess technical knowledge and any additional other KSAs.
 
Candidates must achieve a scale score of 70 or more on this examination to be placed on the eligible list for employment consideration . The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.

ADVISORIES

Immigration and Reform Control Act:  In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States.  Social Security card must be presented, and the name on it must match the name on the application.
 
Americans with Disabilities (ADA): In compliance with State and Federal Laws, the Port of Oakland will employ and promote qualified individuals without regard to disability.  The Port is committed to making reasonable accommodations in the selection process and in the work environment.  Individuals requesting reasonable accommodations in the selection process should so indicate in questions 16 and 17 at the bottom of the Voluntary Questionnaire on the online application form or notify us within five days after the final filing date for the examination (7/9/18).  Otherwise, it may not be possible to arrange accommodations for the selection process.  For further information regarding ADA test accommodations, please call (510) 627-1516 or TDD/TTY 711.  For further information concerning ADA in general, please call (510) 627-1156, TDD/TTY 711.
  The Port of Oakland is an Equal Opportunity Employer 

Additional Requirements: Incumbents in this job may be expected to operate automotive vehicles in the performance of assigned duties.  Due to assignments and hours worked, public transportation may not be an efficient method for traveling to required locations.  Individuals appointed are required to maintain a valid California Driver's License while employed and demonstrate the ability to travel to required locations in a timely manner.

The Port of Oakland requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for employment at the Port. 
Closing Date/Time: Fri. 07/20/18 5:00 PM Pacific Time