Greater Milwaukee Foundation Milwaukee, WI, USA
Jan 18, 2022Full Time
You can make a difference, as we are seeking a Grants Coordinator ! The Grants Coordinator is responsible for management and data entry of GMF and supporting organization grants for agency endowment, designated, donor advised, field of interest and unrestricted funds. This position is also responsible for performing due diligence review for all non-discretionary grant awards and maintaining Foundation database records and files related to grant processing. Key Responsibilities : Oversees maintenance of the database records and files for grantees and grants processes, including status of grant recommendations for donor advised funds and ACH information updates. Serves as a main contact for discretionary grant processing. Completes due diligence process for grantees receiving non-GMF discretionary grants, which includes communicating with grantee agencies to obtain documentation, ensuring compliance with IRS regulations and reviewing financial and governance documentation. Assists in compliance review for the National Standards related to non-GMF discretionary grants. Performs quarterly agency grant and annual designated grant calculations. Oversees annual designated processing for a high volume of grants and audit of the gift agreements for donor intent as well as grant reports review. Prepares communications related to grants, including donor advised grant confirmations. Creates and prepares Board materials for grant approvals of consent agenda grant listings, including but not limited to, donor advised, early decision discretionary, agency endowment and designated. Prepares mail ballots as needed. Provides timely and accurate communications with donors and fund advisors related to grantmaking activity. Prepares and compiles regular and special requests, including regular exception reports to maintain database integrity. Generates award and grant payment letters for all grants. Coordinates review of required conditions for non-GMF discretionary grants, which includes the complete review of use of grant fund reports for awards from designated funds.