Contract Manager

Job Summary

Under the general supervision of the Associate Vice President of Financial Management, and in accordance with all applicable state laws and Trustees and University policies, this position is responsible for the review and approval of all contract activities for the university and its auxiliary organizations. The incumbent will be responsible for the oversight of RFP contracts from initiation through completion and acts as an agent of the university for campus clients and third-party vendors during the contract negotiation process for the purposes of mitigating liabilities to the university and its auxiliary organizations.

Key Responsibilities

• Contract Administration - Working independently, and in accordance with applicable state law, Trustees’ and University Policy, the incumbent is responsible for the review and approval of all contract activities for the university and its auxiliary organizations.
• Administration of RFP contracts from initiation through completion. Provides direction and guidance to buyers who will be handling RFP processing and other activities.
• Review client generated contracts for accuracy and completeness, including but not limited to, State, federal, private industry and non-profit agreements, utilizing clauses and forms as appropriate for each.
• Reviews, develops and finalizes Student Affiliation and Intern Agreements, Teaching Agreements, and other off-campus experience-based learning agreements.
• Maintain physical and electronic contract files and records for auditing and internal control purposes. Maintain administrative monitoring of contracts for compliance, and potential changes to scope, schedule, and payment terms. Report findings and recommend actions.

Knowledge Skills and Abilities

The candidate possesses a strong ability to determine facts and communicate authoritatively, with in-depth knowledge of the California State Contracting Manual, Federal Acquisition Regulations, and Federal Office of Management and Budget (OMB) Circulars. They have demonstrated expertise in negotiating complex contract terms to minimize risk and liability for the campus, while independently developing accurate final contract documents and proactively resolving issues. Skilled in preparing management reports to track contract negotiations and update stakeholders, they are proficient in automated purchasing environments and adept at using MS Word, Excel, Access, PowerPoint, and various LAN-based applications. The candidate is experienced in utilizing the PeopleSoft Purchasing System for database maintenance, requisition processing, and purchase order management. They are capable of managing a high volume of contracts with precision and efficiency, maintaining both physical and electronic records for audit and compliance purposes. Their experience includes handling change orders, contract amendments, and evaluating responses to Requests for Proposals. With excellent business math, organizational, and communication skills, they effectively collaborate with university staff, contractors, and clients. Additionally, they are able to travel to represent the university at professional events and consistently exercise sound, independent judgment in all aspects of contract administration.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

A bachelor's degree in a related field and five years of contract administration experience for the purposes of mitigating liability required. Juris Doctorate strongly preferred.

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Contract Services

Compensation

Hiring Range: The hiring range for this position is $7,589 - $10,417 per month commensurate with candidate's education, experience, skills, and training.

CSU MPP Compensation Summary Range: The MPP Comp Summary Range for this position is $7,589 - $11,384 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Benefits

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

Classification

Administrator II

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Advertised: Jul 18 2025 Pacific Daylight Time
Applications close: Aug 01 2025 Pacific Daylight Time

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• Cal State University (CSU) Long Beach

• 562.985.4111

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