Administrative Assistant/Office Manager, STARBASE

Announcement Number: 914570654

STATE OF NEVADA OFFICE OF THE MILITARY
OFFICE OF THE ADJUTANT GENERAL
2460 FAIRVIEW DRIVE
CARSON CITY, NEVADA 89701-6807

Administrative Assistant/Office Manager, STARBASE Henderson

Position Location: Henderson, Nevada
Recruitment Open To:All qualified applicants
APPLICATIONS ACCEPTED UNTIL: Recruitment needs are satisfied
Salary: Depending on experience, up to $73,304

Qualifications:
The office manager is required to have a variety of education, skills, knowledge, and
experiences:
• Associates degree or higher
• Strong computer skills (Macintosh operating system preferable)
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Familiarity or proficiency preferred with Adobe Suite (InDesign, Illustrator, PhotoShop, Adobe
Acrobat), and FileMaker
• Dynamic Communication skills
• Ability to organize and prioritize multiple work assignments, meeting deadlines and adapting
to
changing priorities while maintaining a positive, effective, and professional approach
• Work well as a team member
• Demonstrates ability to exercise self-motivation and to work effectively both independently
and
cooperatively under minimal supervision

Duties and RESPONSIBILITIES:
A. Office Management
1. Assist in the overall day-to-day duties as requested by the director and deputy director
2. Prepare/modify classroom files as requested by director, deputy director, and program
coordinator
3. In conjunction with the director, develop and maintain yearly work calendar and yearly
JOE LOMBARDO
Governor
D Roger Waters
Brigadier General
The Adjutant General school calendar
4. Coordinate the scheduling of attending classrooms and maintain modifications to schedule,
promptly notifying staff as changes occur
5. Prepare and mail visiting classroom packets (forms), communicating with visiting teachers as
questions, comments, or concerns arise
6. Maintain, through direct input and/or changes/corrections, student database, including
certificates, attendance lists, class lists, alpha lists, and name badges; provide all generated
materials to the necessary members in a timely manner
7. Input and maintain data for student, teacher, and parental assessments
8. Receive and distribute mail as officially-designated Wing mail manager for STARBASE
9. Prepare outgoing deliveries and accept incoming deliveries; process and stock (or distribute
accordingly) incoming deliveries, ensuring orders reflect correct items and quantities;
coordinate with appropriate vendor for any discrepancies
10. Maintain and order supplies and equipment as approved by director
11. Serve as primary Telephone Control Officer (TCO); review and verify monthly long-distance
reports
12. In coordination with the director, track budget, using template provided by NGB/YP
13. Maintain email accounts
14. Organize and maintain registration and processing of summer academies
15. In coordination with director, maintain asset management procedures; coordinate with
director for the return of equipment and goods to The State that are no longer required for
program operations
16. Per the director, manually input, modify, or delete time clock discrepancies

B. Guest Services
1. Receive visitors and telephone calls, determine nature of requests, and direct callers or
visitors to appropriate staff or office
2. Communicate clearly and professionally with visiting teachers and chaperones as may be
necessary
3. Maintain open communication with 72nd Military Police Company, ARNG Honor Guard, and
Nevada National Guard Armory, Henderson personnel and offices as needed
4. Coordinate visitor access to armory with security police and/or the front gate and visitor's complex
5. Represent STARBASE One at military community meetings, functions, and conferences when
requested and when appropriate
6. Provide VIP briefings and tours to official guests of the Nevada TAG, 72nd Military Police
Company, ARNG Honor Guard, ARNG Commanders, community leaders, and Department of
Defense

C. Facility Operations
1. Maintain general upkeep and cleanliness of reception desk and general vicinity
2. In cooperation with the director, coordinate and supervise custodial services, including
selection of custodial services as well as ongoing evaluation of services rendered
3. Actively engage in practicing general cleanliness of STARBASE Henderson at Nevada National
Guard Armory, Henderson maintaining its welcoming, comfortable appearance
4. Coordinate with civil engineering service calls desk for repairs or maintenance issues that
require immediate attention

D. Professional Development
1. Utilize time as appropriate and available for personal and collaborative professional
development
2. Participate in all training for security, safety, and emergency procedures, including fire
evacuation, tornado/severe weather procedures, and facility lock-down
3. Through annual assessments and reviews, set specific goals with associated completion
dates, and track progress toward achieving goals
4. Assist with training of employees as requested by the director or deputy director

To Apply: Submit your resume to:

The Office of the Military
Attn: Valarie Wilson, Human Resource Manager
2460 Fairview Dr.
Carson City, NV 89701
vwilson@govmail.state.nv.us
775-884-8456



Closing Date/Time: Until recruitment needs are satisfied

• 

• State of Nevada

• 775-684-0151

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