SENIOR MANAGER, THIRD PARTY ADMINISTRATION

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Directs the overall activities of the Third Party Coordination Department and contributes to the organizational objectives by ensuring that third-party work is completed on time and within budget and by keeping third-party issues from impacting the project. This position shall coordinate with all affected third party stakeholders (municipalities, utility owners, and private entities) to ensure LACMTA's projects are designed and constructed on time and within budget. General scope shall include infrastructure plan reviews, resolving technical challenges, manage utility relocations and general third-party coordination.

Recruitment Timeline: Interviews are projected to be scheduled for the week of June 9, 2025 . These dates are subject to change . We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.

Examples of Duties

• Leads and oversees Third Party Coordination staff in its relations with the city, county, and state agencies and utilities, regarding relocation design, construction, and operations activities of Metro

• Coordinates plan approvals and obtains permits from third-party agencies

• Ensures the presence of fiscal integrity in all dealings through the agreement, work order, and audit processes

• Directs the staff in methods, training, and procedures

• Establishes and monitors long-range goals, budgets, strategies, and schedules for the department, and directs its resource allocation

• Directs the development of agreements and work orders, the acquisition of permits for Metro projects, and the review of city building permit applications in proximity to Metro facilities and relations with railroads

• Directs, plans, and oversees the development, production, and updating of Third Party Coordination policies, procedures, and Program Guidelines

• Leads negotiations for the development of staffing projections and procurement estimates necessary for tasking agencies and utilities to perform construction and relocation of facilities

• Provides feedback to and coordinates with various Metro departments involved

• Represents Metro before other governmental agencies, third-party entities, conferences, elected and public officials, the community, and public and private organizations; represents Metro as a professional and technical expert witness

• Prepares written and oral reports for Metro management and the Board of Directors

• Analyzes federal, state, and local regulations, codes, and legislation to determine impact on Metro relations with other agencies and utilities

• Directs, supervises, and interacts with design and construction management consultants engaged by Metro, other agencies, and utilities in order to bring early resolution of conflicts/disputes throughout the construction process, imposes the discipline of schedule and budget on agency and utility representatives, and ensures cooperation between the various parties

• Represents Metro in issues relating to stray current corrosion control

• Coordinates with Planning and Programming staff on technical grant information with various government agencies, particularly on jointly funded projects

• Directs the administration of construction contracts not designated to a project

• Reviews purchase orders and invoices and approves payments

• Obtains noise variances, peak hour exemptions, and holiday moratoriums from third parties

• Coordinates Metro multi-project schedule necessary for Los Angeles Police Department (LAPD) personnel to prioritize the Ambient Noise standards determination activities, in support of Metro Public Affairs

• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees

• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
  
  May be required to perform other related job duties
  
  

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Engineering, Construction Project Management, or a related field; Master's Degree in Business Administration, Public Administration, Transportation Engineering, Urban Planning, or a related field preferred

Experience

• Six years of relevant experience or three years of relevant supervisory-level experience performing third party administration work

Certifications/Licenses/Special Requirements

• California State Professional Engineer (PE) registration preferred
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience designing and constructing utility relocations
• Experience managing civil infrastructure and roadway improvement projects
• Experience managing land development
• Experience resolving technical challenges with agencies and utility owners
• Experience coordinating and managing external third-party stakeholders

Essential Knowledge

Knowledge of(defined as a learned body of information that is required for and applied in the performance of job tasks)

• Principles and practices of Civil, Utility, Traffic Control, Corrosion Control, and Environmental Engineering, including railroad and utility safety regulations
• Applicable local, state, and federal rules, codes, guidelines, and policies
• Theories, principles, and practices of transit systems design, construction, operation, and maintenance
• Theories, principles, and practices of public agencies and private utilities
• Theories, principles, and practices of regional railroads and the railroad regulatory agencies, especially as pertains to their operations and facilities
• Organization and processes of agencies and utilities, especially in regard to the processing of agreements, designs, reviews, and funding details
• Principles and practices of construction project management, including construction means and methods
• Construction and engineering plans and drawings
• Real estate laws and practices regarding the acquisition and use of public and private properties
• Contract administration, budgeting, accounting, and auditing principles and methods
• Accounting software to prepare and track third party work orders
• Public speaking and running third party meetings
• Modern management theory

Skill in(defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Directing the overall activities of a department
• Understanding and analyzing engineering and construction concepts
• Preparing agreements with third-party agencies/utilities
• Resolving conflicting work issues between third parties and contractors
• Developing department strategies and goals and determining strategies to achieve them
• A variety of engineering/construction disciplines
• Observing and analyzing situations, identifying problems, resolving issues and/or recommending solutions, and evaluating outcomes
• Exercising sound judgment and creativity in making decisions
• Communicating effectively orally and in writing with the various third parties and to a wide range of technical, professional, and construction-oriented groups and individuals
• Negotiating between contractors and third-party agencies
• Project management
• Preparing comprehensive reports and correspondence
• Directing, supervising, training, mentoring, and motivating assigned staff in the execution of planning, design, and construction
• Basic computer usage
• Applicable business software applications

Ability to(defined as a present competence to perform an observable behavior or produce an observable result)

• Work proactively and keep management informed
• Work independently in a highly structured environment
• Meet tight time constraints and deadlines
• Understand, interpret, and apply laws, rules, regulations, policies, standards, procedures, contracts, budgets, schedules, and labor/management agreements
• Represent Metro in presentations to courts, with the public, in negotiations, and in producing consensus solutions, with principals, directors, property owners, and attorneys
• Plan financial and staffing needs
• Compile, analyze, and interpret complex data, with the use of computer equipment
• Travel to offsite locations
• Read, write, speak, and understand English
  Special ConditionsThe physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
  

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen
• High noise environment

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Walking (distance 5' to 100')
• Communicating through speech in the English language required
• Good distance vision and/or depth perception to judge distances
• Color recognition (e.g., distinguishing wires, resistors, containers, light signals, etc.)

RS

Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program . Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.

*Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

*Please refer to the applicable benefit type (Regular or Temporary)*

BENEFITS FOR REGULAR EMPLOYEES

Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.

We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.

Medical/Dental/Vision Plan- Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.

Group Life Insurance- PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.

Accidental Death & Dismemberment Insurance- PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.

Long-Term Disability Insurance- 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.

Holidays- 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.

Time off with Pay (TOWP)- Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.
Years of Service Annual Accrual
Hire date - 5 years20 days
Beginning of 6th - 10th year25 days
Beginning of 11th - 15th year30 days
Beginning of 16th + years35 days

Pension Plan- PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.

Other Benefits: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.

BENEFITS FOR TEMPORARY EMPLOYEES

Temporary (Contingent) employees are eligible for the following benefits only:

• Kaiser medical insurance
• Public Pension Plan
• 457/401K Plan
• Flex Spending
• Paid Sick Time
• Fare Media
• Rideshare Subsidies
• Metro One Fitness membership

For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro’s Pension & Benefits website at www.benefits.metro.net .

Closing Date/Time: 5/28/2025 5:00 PM Pacific

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• Los Angeles County Metropolitan Transportation Authority - LA Metro

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