Capital Projects Management Specialist III

Introduction

This recruitment is being conducted to fill multiple vacancies within the Capital Projects Division of the General Services Department.

Pre-Employment Background: Potential new hires into this classification are required to successfully pass a pre-employment background investigation as a condition of employment. Final appointment cannot be made unless the eligible has successfully completed the background process

Copy of CPMS III - 1024- by Employment Services Team

TYPICAL DUTIES

• Serves as project manager on a variety of large and complex multi-year capital projects, which includes overseeing the planning, integration, quality, and procurement management.
• Initiates projects by defining a scope of work, schedule, and reviewing/approving a budget or suggesting an appropriate budget; oversees contract administration and project management of capital building programs, modifications, or maintenance projects; oversees the payment of invoices for contracted services, ensuring invoices are accurate and within agreed parameters.
• Prepares and/or directs the preparation of plans, estimates, maps, property descriptions, detailed drawings, and specifications; makes preliminary designs and estimates for determining budgetary needs for construction and design projects.
• Conducts studies of existing and proposed buildings and alterations; estimates project cost; advises on project feasibility; prepares reports and recommendations on findings.
• Acts as a liaison with contracted architects, engineers, contractors, and County department staff.
• Manages special projects; researches and analyzes information and statistical data; conducts research and surveys; prepares complex correspondence, reports, and other documents; makes oral and written presentations; negotiates effective solutions to difficult problems.
• Ensures compliance with federal, state, local, and County policies and procedures.
• Attends meetings, conferences, workshops, and training sessions and may represent the Capital Projects Division; works with other government agencies, civic and community organizations, professionals, and consultants.

MINIMUM QUALIFICATIONS

EITHER PATTERN I

Experience: Two years of full-time experience as a Capital Projects Management Specialist II in San Joaquin County service.

OR PATTERN II

Education: Graduation from an accredited four-year college or university with a major in construction management, architecture, facility planning, engineering, or a closely related field.

Experience: Three years of full-time progressively responsible experience in construction management, capital projects planning, managing the construction and design of small to moderate size capital improvements, construction, and/or deferred maintenance projects.

Substitution: Completion of Construction Manager-in-Training Level 4 issued by the Construction Management Association of America, Certified Associate in Project Management issued by Project Management Institute, or possession of valid certification as an Engineer-in-Training issued by the State of California may substitute up to two years of education.

AND FOR BOTH PATTERNS

License: Possession of a valid California driver’s license.

KNOWLEDGE

Advanced principles and practices of capital project management; administrative principles, practices, and methods including goal setting, program development, implementation and evaluation, policy and procedure development, and quality control; modern construction methods and practices; applicable codes, laws, and regulations pertaining to public building projects; advanced concepts of project management, cost estimating, budgeting, contract administration, and scheduling techniques; principles and practices of engineering, architecture, construction, maintenance, and real property transactions; principles and practices of public administration and local government operations, including accounting, budgeting, organizational planning and analysis, statistical analysis, research methods, and report writing; principles of facilitation and conflict management; and methods and techniques of long-range capital facilities planning and administration, contract administration, land use, basic computer and modern office automation technology, and related software programs.

ABILITY

Plan, direct, and coordinate the activities of capital projects and programs; assist in implementing goals, objectives, practices, policies, procedures, and work standards; perform complex project management on capital and construction projects and negotiate design and construction contracts; plan, develop, implement, and administer large and complex budget and control expenditures; coordinate, schedule; develop, and implement goals, objectives, policies, procedures, work standards, and internal controls; quickly understand problems and develop solutions; motivate others to achieve project goals; analyze complex design, construction, and administrative issues and make sound recommendations; read and interpret plans, maps, specifications, and manuals, and oversee technical and contractual arrangements; understand, interpret, and apply rules and procedures; conceptualize, comprehend, and communicate goals and objectives; communicate effectively, both orally and in writing; prepare clear and concise reports; make presentations in a public setting; independently organize work, set priorities, meet critical deadlines, and follow-up on assignments; compile, organize, and summarize statistical, economic, and technical data; operate computers and related software; establish and maintain effective working relationships with County officials, department heads, and others at all levels, both internal and external to the County.

PHYSICAL/MENTAL REQUIREMENTS

Mobility - Frequent operation of a data entry device, sitting for extended periods, standing for long periods, walking, pushing/pulling, bending, squatting, driving, and climbing stairs or other objects; occasional crawling; Lifting - frequently 5 to 30 pounds or less; occasionally 30 to 70 pounds; occasionally restraining, lifting, and/or turning heavy objects; Vision - good overall vision, color perception, and depth perception; frequent reading and close-up work; hand and eye coordination; good field of vision/peripheral; Dexterity -dexterity for frequent writing and repetitive motion; Hearing/Talking - frequent hearing and talking on the telephone and in person; frequent exposure to construction and traffic noise; Special Requirements - may require occasional overtime, weekend, or evening work; Emotional/psychological - frequent public contact and decision making; frequent concentration required; Environmental - may be exposed to dust, fumes, and varied weather conditions.

San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

Equal Opportunity Employer

San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org).

Accommodations for those covered by the Americans with Disabilities Act (ADA):

San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

BENEFITS

Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 .

Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available.

Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense.

Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense.

For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits.

Life Insurance : The County provides eligible employees with life insurance coverage as follows:

1 but less than 3 years of continuous service: $1,000
3 but less than 5 years of continuous service: $3,000
5 but less than 10 years of continuous service: $5,000
10 years of continuous service or more: $10,000

Employee may purchase additional term life insurance at the group rate.

125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit).

Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance.

Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available.

Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years.

Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time.

Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year.

Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child.

Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step.

Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources.

Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year.

Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area.

School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities.

Selection Procedures

Applicants who meet the minimum qualifications will go through the following examination process:

• Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.
  
• Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.
  
• Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list.
  
• Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process.

Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points.

Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date.

Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination.

Acceptable wartime service dates:

• September 16, 1940 to December 31, 1946
  
• June 27, 1950 to January 31, 1955
  
• August 5, 1964 to May 7, 1975
  
• Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation.
  

Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established.

Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods.

• Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments.
• Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination.
• Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department.

Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities.

Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen.

Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when;

• They are related to the Appointing Authority or
  
• The employment would result in one of them supervising the work of the other.
  

Department Head may establish additional limitations on the hiring of relatives by departmental rule.

Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S.


Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here. View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email, or apply for a job in person at the San Joaquin County Human Resources Division.

Closing Date/Time: Continuous

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• San Joaquin County

• 209-953-7325

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