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Job Description
Basic Science Admin
40721BR
40721BR
Position Description
Employees in this position are responsible for managing the day-to-day administrative operations of a large size Basic Science department. Persons in this position must exercise a high degree of initiative and independent judgement, and should have a general knowledge of Health Sciences Center policies and procedures as they relate to department financial management and personnel administration. This position provides direct supervision to department staff personnel. Work is performed under usual office conditions; deadlines, meetings and maybe some travel. Additionally, work requires considerable contact and coordination with HSC administrative officials, administrative personnel of other departments and units, granting agencies, other institutions, and government organizations
Major/Essential Functions- Manages day-to-day operations of the department; meets with the Chair on a routine basis to clarify goals; supervises administrative staff; works with faculty to resolve issues; coordinates special projects as assigned.
- Relieves Chair of various administrative duties; analyzes and solves problems within an appropriate time frame.
- Meets with HSC administrators as needed and requested, and represents the department at administrative operations
- Prepares and submits annual departmental budgets to be presented to the Dean's office at the annual budget meeting; analyzes and communicates financial information and data in complex account structures; uses data to develop budgets and financial plans. Enters appropriate budget information into Budget Prep for the next fiscal year.
- Compiles information and prepares departmental reports as requested by both internal and external entities.
- Manages and develops operating policies and procedures to coordinate departmental programs and activities.
- Supervises office staff; allocates work responsibilities; monitors and ensures accurate and timely daily process (purchasing, travel, hiring; pre- and post-award process, non-grant funds; seminar series and other department events)
- Ensures that essential administrative functions and services are provided at all times. Cross trains staff in key administrative functions and services such as purchasing,
travel, hiring, pre- and post-award process, non-grant funds, seminar series and other department events. - Manages various administrative functions at the department level, including faculty recruitment and hiring for all department staff.
- Submit all ePAFs for faculty and staff within the department.
- Other duties assigned to achieve and accomplish the goals and mission of the department/institution.
Required Qualifications
Bachelor's degree in a business-related area. Four years of progressively responsible administrative and supervisory experience. Ability to communicate effectively. Working knowledge of the principles and fundamentals relating to budgeting, accounting, and recordkeeping. Ability to establish and maintain effective working relationships; knowledge of general administrative procedures that apply to functions such as personnel, payroll, and purchasing; ability to exercise judgment in unusual or new situations, and able to exercise discretion when processing confidential material.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=888259
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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