Contracts Administrator

The Position

Bargaining Unit: Local 21 - Supervisory Management
Why join Contra Costa County?

Contra Costa County is recruiting to fill one (1) Contracts Administrator vacancy in the Employment and Human Services Department. The eligible list from this recruitment may also be used for other vacancies countywide.
Contra Costa County’s Employment and Human Services Department works diligently to provide the community with resources that support, protect, and empower individuals and families to achieve self-sufficiency. The department is committed to hiring candidates that share our core values of delivering an exceptional customer service experience, encouraging open communication, embracing change, practicing ethical behavior, and embracing diversity.

What you will typically be responsible for:

• Coordinating contract-related development and implementation activities and processes with staff and affiliated stakeholders
• Reviewing work of subordinate staff to ensure contract content meets basic requirements and accuracy, and ensuring state or federal requirements are met
• Monitoring and reviewing departmental Board Agenda Items for form, format, and content as required by the County Administrator’s Office
• Supervising clerical staff in setting priorities, maintaining databases, and filing contract documents; and ensuring clerical desk guides are maintained
• Determining when County Counsel's advice is necessary for special application beyond common boilerplate language, or for unusual service plan requirements
• Reviewing contract language for content and clarity, and clarifying any vagaries or unclear language with program staff or contractor
• Maintaining the Department’s repository of Board Agenda Items and overseeing the filing of contracts and contract files

We are looking for someone who is:

• Organized- You will need to keep both your work, and the contract requests/executed organized
• Customer-focused- Your role will require you to be responsive and proactive when addressing customer needs
• Dependable- Your team will rely on you to be present to provide crucial services
• Creative- You will be expected to provide input on ways to improve processes and work flow
• Positive- You should be a team player with a positive attitude

A few reasons you might love this job:

• You will have the ability to work with a great team in a critical department
• You will consistently encounter new challenges
• You will be supporting a department that makes a difference in the local community

A few challenges you might face in this job:

• At times, it can be very fast-paced
• There will be a need to find solutions when faced with new situations
• You will need to keep track of contracts, ensuring they are getting through the process in a timely manner

Competencies Required:

• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Decision Making: Choosing optimal courses of action in a timely manner
• Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks
• Fact Finding: Obtaining facts and data pertaining to an issue or question
• Reading Comprehension: Understanding and using written information
• Legal & Regulatory Navigation : Understanding, interpreting, and ensuring compliance with laws and regulations
• Adaptability : Responding positively to change and modifying behavior as the situation requires
• Attention to Detail : Focusing on the details of work content, work steps, and final work products
• Professional Integrity & Ethics : Displaying honesty, adherence to principles, and personal accountability
• Informing: Proactively obtaining and sharing information
• Oral Communication : Engaging effectively in dialogue
• Coaching & Developing Others: Supporting others in stretching and expanding their capabilities
• Leadership: Guiding and encouraging others to accomplish a common goal
• Teamwork: Collaborating with others to achieve shared goals

To read the complete job description, please visit the website; www.cccounty.us/hr .

The employment list established by this recruitment may remain in effect for six (6) months.

Minimum Qualifications

License Required: Valid California Motor Vehicle Operator's License.

Education: Possession of a baccalaureate degree from an accredited college or university with a major in business or public administration, or a closely related field.

Experience: Three years of full-time experience in a human services agency processing or preparing grant applications, State and Federal contracts and/or purchases of service contracts.

Substitution for Education: Additional qualifying experience of the type noted above may be substituted for the required education on a year-for-year basis up to a maximum of four years.

Substitution for Experience: Possession of a Masters Degree from an accredited college with a major in business administration, public administration or closely related field may be substituted for one year of the required experience.

Selection Process

Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date. A completed Supplemental Questionnaire is required at the time of applying.Online Virtual Interview : Candidates who possess the minimum qualifications will be invited to participate in an online interview. In the oral interview, candidates must achieve an overall passing score of 70% or higher. The interview will measure candidates' competencies as they relate to the Contracts Administrator position. These may include Delivering Results, Attention to Detail, Professional Integrity & Ethics, and/or Teamwork ( Weighted 100%).


The online interview will be administered remotely using a computer or tablet. You will need access to a reliable internet connection to participate in the online interview, as well as a computer or tablet with a camera.

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.

For recruitment-specific questions, please contact Matthew Damm at matthew.damm@hrd.cccounty.us . For any technical issues, please contact the Government Jobs' applicant support team for assistance at + 1 855-524-5627.

CONVICTION HISTORY

After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER

All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits

Closing Date/Time: 4/18/2025 11:59 PM Pacific

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• Contra Costa County Human Resources Department

• 925-655-2100

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