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Job Description
Pay Range: $18.00/hr. - $21.31hr. ($37,440 - $44,326) annual compensation
Job Posting Closing on: Monday, March 31, 2025
Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend/holiday work required. Many days require working from multiple locations.
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!
The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
An Office Assistant job is available with the City of Fort Worth Police Department, Medical Records Unit (MRU). The MRU provides assistance to approximately 2200 PD personnel, both sworn and civilian with various medical and leave related programs. The workload is constant, the demands are high, and priorities can change with little notice.
Although the position is assigned to the MRU, the position will provide administrative support, in various areas, to the department’s Wellness Unit several times a week during the 2025 calendar year.
Minimum Qualifications:
- High school diploma/GED certification.
- Two (2) years of responsible clerical experience.
- Must pass Drug Screen and background check.
Preferred Qualifications:
- Associate’s degree in Public Administration, Business Administration, Finance, Office Administration or a related field; and two (2) years of clerical and administrative experience.
- Experience working with confidential records and information in a human resource, medical, payroll, and/or professional working environment
- Experience with event planning and community engagement
- Experience receiving direction from varies levels of supervision, while also working independently and as part of a team
- Experience working with Workers' Compensation claims, employee information and benefits, medical cases, medical files and/or documentation;
- Intermediate to advanced levels clerical experience and data entry as it relates to this position;
- Intermediate to advanced proficiency working with Microsoft Office Suite (Outlook, TEAMS, Word) and Adobe Professional;
- Experience entering in data and/or information in various data bases such as Excel
- Experience (and willingness) to work in a fast-paced environment that involves competing deadlines.
- Demonstrated professional experience performing tasks that require high level of attention to detail, strong multi-tasking skills, and strong organizational skills
- Demonstrated professional experience providing assistance via telephone and email to employees and/or the public.
The Office Assistant job responsibilities include:
- Performs administrative tasks such as answering emails, assisting with providing unit information and resources, taking messages, speaking with PD employees (in person and over the phone). Engage with various stakeholders both internal and external.
- Assist with preparation and processing of unit’s daily paperwork (printing, scanning). Perform accurate and efficient data entry.
- Filing job injury/exposure reports with the City’s Workers’ Compensation Third Party.
- Contacting Police employees to request medical documentation and scheduling in-person appointments with the MRU staff.
- Emailing follow up notifications to injured workers, Police Position Management, the Centralized Police Payroll Team (CPPT), City Third Party Administrator’s, and stakeholders within City Human Resources.
- Research and assist in locating training opportunities and conferences. Process Team members travel and training paperer work.
- Assist in the design process of flyers for events and training programs, and ensure the materials are distributed/posted in a timely manner.
- Coordinate and enter dates/times for Training Opportunities (primarily during the September/October timeframe).
- Research and assist in locating resources for Peer Support.
- Manage registration and logistics for trainings and classes for staff, and also for department sponsored events.
- Assist in planning and executing events, such as the Annual Picnic, Jr. Police Academy, and training presentations for PD families. This also includes communicating with participants to confirm attendance and/or participation in events.
- Review police reports to extract and analyze relevant information.
Working Conditions:
Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class.
Final candidates selected for hire in the Police Department will be subject to a fingerprint/criminal history background check and polygraph examination. Applicants must not have used marijuana during the previous two (2) years, nor illegally used any controlled substances within the last ten (10) years.
Physical Demands:
Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Conditions of Employment
The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only. -
ABOUT THE COMPANY
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City of Fort Worth
Show moreThe Community
The City of Cowboys & Culture is known for its Texas hospitality. The stunning and sprawling City of
Fort Worth is one of the fastest-growing cities in the U.S. And it’s no wonder — With great neighborhoods, scenic terrain and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, it’s even more rewarding to call it home.Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city, while keeping the small- town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community and yes, cowboys.
There are over a dozen remarkable districts full of treasured history among modern luxuries and unique places to have fun, making it the No. 1 tourist destination in Texas and welcoming more than 9.4 million visitors annually.
Being one of the fastest-growing among large cities in the country, Fort Worth has received multiple accolades, including number one downtown (Livability), and the second-best City in the nation for job seekers (Forbes). Our employees serve the needs of over 900,000 residents representing culturally diverse communities.
Exciting Growth & Future Development
One of the most fascinating aspects of the City of Fort Worth is its almost unprecedented growth over the past several years. Both in terms of population and industry, and as the 12th largest city in the United States, Fort Worth is truly booming — which presents both challenges and opportunities to truly develop this city in the right way. Every 30 minutes a new person moves to Fort Worth, so we’re looking for candidates who can embrace an evergrowing and changing environment and improve on it with solutions that work for the entire community of Fort Worth.
Mission
We are working together to build a strong community that others can look to as a pillar of unity and excellence. Through grassroots efforts within the community, and large scale construction and transportation plans that continue to add the infra- structure a growing city like Fort Worth needs, we’ll provide the public services our community requires to continually cultivate the unique city we call home.
Vision
Fort Worth’s vision is to be the most livable and best managed city in the country. We’ll do this by taking care of our citizens, implementing the highest quality standards in our schools, continually improving the neighborhoods we thrive in and the facets of the city that make our town so unique.
Benefits That Are Well Worth It
The City of Fort Worth continues to be dedicated to its employees’ well-being by providing competitive health benefits, a well-rounded wellness program and a Zero Accident Philosophy® workplace. All regular full-time employees and those employees who work 30–39 hours per week are eligible for all City of Fort Worth Benefits. Part-time employees who work 20–29 hours per week are eligible for dental, basic life insurance, supplemental life insurance, flexible spending accounts, 457 Deferred Compensation plan and other voluntary benefits.
Medical Program
The City offers two plan options through Meritain Health, an Aetna company.
The Health Center Plan – Offers employees and their family’s
primary health care services that are 100% completely free and unlimited. Employees can visit any one of the three City of Fort Worth Employee Health Centers and receive guaranteed same or next day appointments for sick visits. Also, services are available at any one of the five satellite locations that serves employees across the city.
The Consumer Choice Plan – Is offered to employees at no cost or low monthly premiums to cover eligible dependents and provides the financial benefits of a Health Savings Account (HSA).
• Preventative services are covered at 100% on both plans.
• Prescription Drug coverage including mail order pharmacy are also included.Vacation
Eligible for 3 weeks of vacation: After successful completion of probationary period (usually
6 months), employees may take time off for rest, relaxation, vacation, illness, religious observances, and personal business.Holidays
Available on the first day of employment, the city provides employees with paid holidays, including two personal holidays.
Wellness Program
The city’s Healthy Challenge Wellness Program rewards all full-time, benefit-eligible employees on the city’s health insurance. The Healthy Challenge Program utilizes a points system. Participants may earn points throughout the year (Jan. 1-Dec. 15) for completing specific program activities and participants can redeem points at the end of the year for a cash reward. By participating, individuals can earn $150, $200 or $250 by accumulating program points.
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