Contract Management Specialist III

City of Austin, TX
Austin, Texas United States  View Map
Posted: Mar 14, 2025
  • Full Time
  • Administration and Management
  • Purchasing and Warehouse
  • Job Description

    Minimum Qualifications
    Education and/or Equivalent Experience:
    • Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field.
    • Experience may substitute for education up to the maximum of four (4) years.
    • A Master’s Degree may substitute for required experience up to two (2) years.


    Licenses or Certifications:
    • None.
    Notes to Applicants

    Position Overview:
    The Contract Management Specialist is responsible for contract monitoring/management and the overall procurement process. They are also responsible for preparing solicitation documents, gathering contract requirements, developing a scope of work, and performing spot buying.

    Critical Position:
    This position has been designation as critical for the City of Austin. Critical positions are necessary and vital and support activities that impact City or department operations. Work can be done while at a designated work site or while working at an alternate work location. Critical employees may be reassigned to another area to provide essential services to support any extraordinary situations or emergency conditions.

    Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

    When completing the City of Austin employment application:
    • Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
    • A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered.
    • A resume is required but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers.
    • A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.


    If you are selected as a top candidate:
    • Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications.
    • If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
    • A criminal background investigation is required.



    Secondary Employment:
    • All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.
    • Austin Water must review all secondary employment.
    • Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment.


    Travel:
    If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

    Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises.
    Pay Range
    $28.29 - $34.80 per hour
    Hours
    7:00 a.m. to 4:00 p.m. or other hours as required or needed for emergencies.
    Job Close Date 03/27/2025 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Waller Creek Center, 625 E. 10th St. Austin, TX 78701 Preferred Qualifications
    • Experience working in a utility, municipality, or other similarly regulated entity
    • Professional experience and knowledge of Federal, State, and Local laws, regulations, and policies
    • Experience with purchasing, contract management, contract monitoring, and contract compliance
    • Effective communication skills with internal and external customers and vendors
    • Strong problem-solving, decision-making, and organization skills with the ability to prioritize tasks in an environment with frequent interruptions and changes in priorities
    • Experience working on or working in cooperation with an emergency management or logistics team
    • Ability to travel to more than one work location
    Duties, Functions and Responsibilities
    Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

    Prepares for bids process by gathering and coordinating contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on contract bid; recommending and preparing effective supplemental terms and conditions, and drafting purchase documents for bid. May also perform spot buying off existing contracts (per Central Purchasing policy limitations). Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award. Develops and manages requirements for complex contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities. Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback, and reporting and resolving complex contractual issues. Prepares and/or develops reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers. Manages supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations. Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions. Conducts site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements. Develops requirements for new contracts by researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements. Researches and responds to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.

    Responsibilities - Supervisor and/or Leadership Exercised:
    • May provide leadership, work assignments, evaluation, training, and guidance to others.
    Knowledge, Skills and Abilities
    Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    • Knowledge of contract law, contracting practices, regulations, policies and techniques.
    • Knowledge of contract development, contract language, terms, conditions, etc.
    • Knowledge of Federal, State and Local laws.
    • Knowledge of city practice, policy and procedures.
    • Skill in oral and written communication.
    • Skill in handling multiple tasks and prioritizing.
    • Skill in using computers and related software applications.
    • Skill in data analysis and problem solving.
    • Skill in planning and organizing.
    • Ability to evaluate contract agreements.
    • Ability to write specific terms or conditions for contracts.
    • Ability to enforce contractual obligations.
    • Ability to evaluate contractor performance
    • Ability to resolve complex problems.
    • Ability to leading a work group.
    • Ability to work with frequent interruptions and changes in priorities.
    • Ability to establish and maintain good working relationships with other City employees and the public.
    Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
    The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

    The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
    Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

    Supplemental Questions

    Required fields are indicated with an asterisk (*).
    * The minimum qualifications for this position are graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years. Do you meet this requirement?
    • Yes
    • No
    * Do you have a Contract Management or Purchasing certification such as Certified Professional Public Buyer (CPPB), Certified Professional in Supply Management (C.P.S.M.), Certified Texas Contract Manager (CTCM), or other national or state equivalent certification, or the ability to obtain within 6 months employment?
    • Yes
    • No
    * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.
    • I acknowledge and understand this position requires a Criminal Background Investigation.
    * Which of the following describes how many years of experience you have assisting in emergency situations or leading or performing on an emergency logistics team?
    • None
    • Less than 1 year
    • 1 - 3 years
    • 4 - 5 years
    • 6 - 10 years
    • More than 10 years
    * Do you have experience working for a utility, municipality, or other similarly regulated entity?
    • Yes
    • No
    * Do you have experience and knowledge of Federal, State, and Local laws, regulations, and policies?
    • Yes
    • No
    * Which of the following best describes your purchasing, contract management, and contract monitoring experience?
    • None
    • Less than 1 year
    • 1-3 years
    • 3 - 5 years
    • 5 or more years
    * Do you have the ability to travel to multiple sites as part of the regular job duties?
    • Yes
    • No
    * Will you now or in the future require employer sponsorship for a work-related visa (e.g. H1B or other similar visa)?
    • Yes
    • No
    * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name.
    (Open Ended Question)


    Optional & Required Documents

    Required Documents Cover Letter Resume Optional Documents
  • ABOUT THE COMPANY

    • City of Austin
    • City of Austin

    The City of Austin

    This vibrant and dynamic city tops many lists for business, entertainment, and quality of life. One of the country’s most popular, high-profile “green” and culturally rich cities, Austin was recently selected the number one Best Place to Live in the U.S. (U.S. News & World Report). In 2016, Forbes named Austin the city most likely to prosper over the next decade on their America’s Cities of the Future list, and the City of Austin ranked in the top ten on the Forbes list of America’s Best Employers for 2017. 

    Austin continues to lead with its vision of being the Most Livable City in the Country, emerging as a player on the international scene with such events as SXSW, Austin City Limits, Formula 1, and being home to companies such as Apple, Samsung, Dell, and Ascension Seton Healthcare. From the home of state government and the University of Texas to the Live Music Capital of the World and its growth as a film center, Austin has gained worldwide attention as a hub for education, business, health, and sustainability. 

    The City offers a wide range of events, from music concerts, food festivals, and sports competitions to museum displays, exhibits, and family fun. Austin is also home to a wonderful ballet, world-class museums, one-of-a-kind shopping, and beautiful outdoor spaces. You can just as easily spend your morning paddling the lake as you can strolling through a celebrated history museum. 

    Located at the edge of the Texas Hill Country—rolling terrain of limestone bluffs, springs, rivers, and lakes—Austin’s temperate climate is ideal for year-round jogging, cycling, hiking on the City’s many trails, or swimming at Barton Springs or one of the area’s many other swimming holes. 

    There are a number of excellent golf courses in the area as well as recreational opportunities for rowing, kayaking, canoeing, camping, rock climbing, disc golf, mountain biking, fishing, and more. Austin truly has something to offer for everyone.

    City Government

    The City of Austin is a progressive, full-service municipal organization operating under the Council-Manager form of government. Austin has a 10-1 council system with an at-large Mayor and Council Members that represent ten districts. The Mayor and Council Members may serve in their respective seats for four years with a maximum of two consecutive terms. 

    The City Council appoints the City Manager who is the chief administrative and executive officer of the City. The City Manager is responsible for guiding and directing day-to-day operations, as well as providing strategic research, recommendations, and management leadership to the City Council on the city budget, programs, policies, and services. The City Manager implements the organization’s administrative responsibilities with a strong team of Assistant City Managers and department executives. Supported by a staff of more than 14,000 and a budget of $4.1 billion, the City Manager and staff deliver a broad range of services to the citizens of Austin. 

    The City Council and City Manager of Austin are committed to the mission of delivering the highest quality, cost-effective services. Austin is a beacon of sustainability, social equity, and economic opportunity; where diversity and creativity are celebrated; where community needs and values are recognized; where leadership comes from its community members, and where the necessities of life are affordable and accessible to all.

    Show more

MORE JOBS

  • Vice President for Administration and Finance/Chief Financial Officer

    • Seaside, California
    • Cal State University (CSU) Monterey Bay
    • Nov 23, 2024
    • Accounting and Finance
    • Administration and Management
  • Deputy Director of Behavioral Health

    • Salinas, California
    • Monterey County Human Resources
    • Mar 04, 2025
    • Full Time
    • Administration and Management
    • Public Health
    • Other
  • MANAGER 1, PROFESSIONAL ENGINEER

    • Minden, Nevada
    • State of Nevada
    • Nov 13, 2024
    • Full Time
    • Administration and Management
    • Engineering
  • IT Geospatial Analyst Senior

    • Austin, Texas
    • City of Austin, TX
    • Mar 12, 2025
    • Full Time
    • Administrative Analysis and Research
    • Information Technology and Communication Services
  • MANAGER II, FACILITIES OPERATIONS AND CRAFTS, ENVIRONMENTAL SERVICES

    • Los Angeles, California
    • LOS ANGELES COUNTY
    • Dec 17, 2024
    • Full Time
    • Administration and Management
    • Environmental Services
  • Agency Director, Facilities Management

    • Ventura, California
    • County of Ventura
    • Feb 25, 2025
    • Full Time
    • Administration and Management
    • Facilities Management
Show More
Apply Now Please mention you found this employment opportunity on the CareersInGovernment.com Job Board.
Please mention you found this employment opportunity on the CareersInGovernment.com Job Board.