Division Manager- Contracts

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED
Division/Section: Terminal Management/ Supply Chain Management
Workdays & Hours*: Monday - Friday 8:00AM - 5:00PM occasional weekends and holidays (*Subject to change)

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The purpose of the Supply Chain Management I Contracts Section is to provide business management and administration of contracts for the Houston Airport System (HAS) business units. The team is the source of authority for approving actions that reflect the formal business relationship between HAS and the contractor. The Contracts Section is responsible for supporting contract administration and compliance for HAS contracts. The Division Manager of Contracts is responsible for managing a team of three (3) direct reports. The Contracts team is responsible for researching and assisting business units with service agreement questions that arise, ensuring new agreements are loaded in SAP and creating SAP documents required for new Council action approval items, issuing purchase orders (PO) for maintenance contract other service requests (OSR), executing agreement extension options as available, as well as updating SAP for approved construction project changes. In addition, the Contracts team is responsible for ensuring that all current services agreements have up-to-date insurance and bonding information on file.

"Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required."

Duties and responsibilities for the Division Manager includes but is not limited to:

• Manages, trains, develops, counsels and evaluates staff performance.
• Assists in the design and implementation of special systems, plans and projects.
• Establishes policies, procedures, guidelines and project schedules.
• Researches, reviews and evaluates new data, reports, products and other information.
• Acts as liaison to other departments, government agencies and private sector.
• Reviews, evaluates, selects and implements hardware and software products.
• Assists departments and general public in obtaining and explaining technical and non-technical information.
• Develops and interprets codes, ordinances and specifications.
• Drafts and reviews proposed contracts, correspondence, letters of agreements and amendments.
• Manages and negotiates procurement terms and conditions with potential vendors.
• Provides technical advice, consultation and support to departments and other agencies and groups.
• Coordinates the preparation, implementation and monitoring of the budget and expenditures.
• Develops methodologies for creating project data.
• Performs other duties as assigned.

WORKING CONDITIONS
The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Accounting, Engineering or a field closely related to activities of the division.

EXPERIENCE REQUIREMENTS
Seven years of progressive professional experience closely related to the activities of the division are required, with at least three of the years in a supervisory capacity. A Master's degree in Business Administration, Public Administration or a field closely related to the activities of the division may be substituted for two years of experience.

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None

PREFERENCES

PREFERENCES
Preference will be given to applicants with extensive contract and procurement experience with the ability to interpret contract language and requirements. Proficient in Microsoft Office products (Word, Excel, PowerPoint, and Outlook). Consideration will be given to applicants with previous extensive professional procurement experience in specification development, contract terms and conditions, and procurement processes. The ideal candidate will have experience in the supervision/management of contract administration and compliance. Professional procurement and/or contract management certification is a plus (CPPB,CPPO,CPCM,CPMetc.). Preference will be given to candidates a valid Texas Driver's License in compliance with the City of Houston's policy on driving (AP 2-2).

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION - YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE 29

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1842. If you need special services or accommodations, call 281-233-1842. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM .

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 3/14/2025 11:59 PM Central

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• Houston Airport System

• 2812331839

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