Assistant Project Manager Planning, Design & Construction
Job #538552
First Review Date: Friday, March 28, 2025
Open Until Filled
At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.
Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.
Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.
(Job #538552) Administrative Analyst/Specialist II, Working Title, Assistant Project Manager, Salary Range: $5,537 - $10,014 monthly. Hiring Range: $5,834 - $6,432 monthly. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in the Planning, Design and Construction Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits .
Position Summary: Under the direction of the Construction Manager and general oversight provided by the Director of Planning, Design & Construction, and in collaboration with colleagues across the campus, the incumbent is responsible for supporting and assisting assigned construction projects. This includes efforts associated with all aspects of project coordination during the development, planning and design phases with specialized focus and emphasis on the construction and closeout phases of a project. This position is required to interface with a variety of colleges and departments, including faculty, staff, administrators, State Fire Marshal, various professional consultants, contractors, and vendors.
The Project Coordinator will be assigned a project portfolio that will include multiple projects in varying stages with specific tasks for each project. At the Direction of the Construction Manager and in support of the Project Manager for each project, the Assistant Project Manager will accomplish specific tasks to ensure the project stays within the constraints. At a minimum, the Project Coordinator is responsible for updating the Project Managers daily on work and update the Construction Manager weekly or as required for project advancement. The Construction Manager will provide clear direction on expected deliverables and approval provisions. The Assistant Project Manager is expected to work in collaboration with Project Managers, Construction Manager, and the Director and to advance projects in the best interests of the University.
Key Responsibilities: Project Coordination and Collaboration - 30% - Assists in project implementation ensuring a successful performance level (scope, safety, quality, schedule, cost, and client satisfaction) is achieved.
- Assists with all assigned projects to ensure they are managed in alignment with the University's Capital Outlay Management Plan as well as any corresponding CSU or State of California regulation governing University projects.
- Represents the University by collaborating with assigned Project Manager, Construction Manager, and members of the project team (campus groups, university officials, project architects, engineers, contractors, inspectors, etc.) during all project phases. Coordinates as necessary during the planning and design phases with the Construction Administrator, Building Official and the Planning/Design Unit.
- Assists in owner meetings to support Project Manager with contractors/service providers to evaluate and control progress, quality, budget, and other items for which action may be needed. To include scheduling meetings; preparing meeting agendas, notes and other documents for distribution where assigned.
- Supports project documentation requirements and procedures; maintain and organize project files; and prepare reports for data, accounting, contracting, and CSU requirements, projects, and related activities.
Project Development Support - 15% - Assists Project manager in design review and plan check services for assigned projects. May assist in compiling comments from multiple sources and organizes such into a tracking log for issuance.
- Under the direction of the Project Manager, assists with the development of IFB documents and assists the procurement effort associated with public works construction services and contracts in support of campus projects.
- Assists in the development of design and construction schedules in association with assigned projects with Project Manager and Construction Manager. With oversight by Project Manager, coordinates schedules and communications with campus clients to ensure projects are delivered on schedule and within budget.
Provides Services Required to Successfully Assist the Implementation of Assigned Construction Projects - 30% - Supports through a collaborative process with the Project Manager and Construction Manager, coordinates the use of project resources, including budgets and expenditures. Supports in the development of projected resource needs and status reports for presentation to others including monitoring of trends that affect the timely and cost-effective completion of the project. Assists in the development of cost estimates and value engineering opportunities for assigned projects.
- Supports scheduling meetings; preparing meeting agendas, notes and other documents for distribution; presenting information and leading meetings where assigned.
- Assists in tracking major milestones associated with assigned projects.
- Assists in report development, as requested, concerning facets of a project including budget, schedule, new and unresolved issues, quality control, RFI status, submittal review, contingency balance, and other pertinent issues.
- Supports Project Manager, as requested, during field observations, participating in site visits, and assisting with submittal logs and RFI logs. Other logs may include project master change order log as well as sub-logs for all contracts.
- Supports the Project Manager with coordination efforts required to achieve final acceptance, inspection, and scheduling of occupancy. Supports efforts required for project completion and closeout including turnover of operation and maintenance data, warranties, and as-built drawings.
- Supports Project Manager in tasks around maintaining a project daily diary describing general events, noting problems and unusual events, decisions and directions given to a contractor or design professional on all assigned projects.
Project Meetings - 10% - Support client meetings and activities, keeping those involved up to date on planning, design, construction, budget, and schedule. Schedule meetings, prepare agendas and notes, and present information and lead meetings as assigned.
- Participate in owner meetings with contractors/service providers to evaluate and control progress, quality, budget, and other items that need action. Schedule meetings, prepare agendas, notes, and other documents; present information and lead meetings where assigned.
Provides General Technical Support Necessary for the Functions Noted Above & General Assignments - 10% - Maintain records and retrieves data related to work performed using manual and/or computerized project and construction management-based software systems.
- Attends mandated University trainings (safety and other), meetings and other events during normal work hours and as requested.
- Utilizes University electronic time management/absence reporting system as directed by supervisor.
- Handles sensitive information and maintains confidentiality with Office staff, University departments, and external agencies.
- May perform duties associated with emergency response functions in the event of an emergency (i.e., earthquake, fire, flood, etc.,)
Other Duties as Assigned - 5%Knowledge, Skills, and Abilities Associated with this Position Include: - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting project management, including the ability to support research, interpret, develop, communicate, and implement regulations, codes, policies, procedures, guidelines, and precedents regarding project management.
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Excellent attention to detail, including content and format.
- Ability to organize and plan work and projects including handling multiple priorities, and to recognize and accommodate changing priorities; meet short- and long-term deadlines/goals; and complete routine tasks despite intermittent interruptions. This includes working proactively to avoid crisis and backlog.
- Ability to make independent decisions and exercise sound judgment.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
- Thorough knowledge of policies, procedures, and outside regulations including thorough knowledge of applicable state and federal codes and regulations pertaining to the construction and building trades including understanding of the California Building Code, the American with Disabilities Act, and the Safety Orders of the Division of Industrial Safety for the State of California.
- Knowledge of operational and fiscal analysis and techniques, including business and financial processes, protocols, and techniques including that required to appropriately manage all resources associated with construction projects.
- Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
- Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
- Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
- Ability to train others on new skills and procedures and provide lead work direction.
- Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations of construction and project management including that required to support complex construction projects.
- Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management including advanced knowledge of building materials, costing procedures and the sequential methods of modern construction and maintenance practices as well as project delivery methods.
- Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies, including knowledge of project design, cost estimating, work sequence and resource scheduling as required to run an efficient institutional construction project. Ability to effectively apply standards, guidelines, processes, procedures, and terminology specific to the California State University. To include the ability to conduct appropriate research as necessary to ensure assigned projects are supported appropriately. Ability to read and understand proposals, plans, blueprints, process drawings, contracts, purchase orders, and specifications for all phases of construction.
- Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
- Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to maintain confidentiality and professionalism and handling confidential information with discretion and sensitivity.
- Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
- Ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties.
- Ability to communicate effectively and work harmoniously with a wide variety of individuals and organizations directly and indirectly involved with projects and/or assignments.
- Ability to participate in effective teamwork by maintaining a positive, cooperative, productive work atmosphere while establishing effective working relationships within a diverse population and with those from various cultural backgrounds.
Minimum Qualifications: Entry into this classification requires general knowledge and skills in project construction and California Building Code and accessibility standards, with a with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Valid CA driver’s license.
Preferred Qualifications: Demonstrated work experience which includes management project workloads ranging from 5- 10 projects simultaneously and in different phases of implementation. Demonstrated work experience managing construction projects in a University or institutional setting. Familiarity with CSU contract law and bidding practices including the various construction project delivery methods utilized by campuses. Possession of current professional license as an architect or engineer; a general contractor's license; or certifications for code-related inspections as issued by the International Code Council.
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the
Apply Now button:
- Letter of Interest
- Resume or Curriculum Vitae
- Contact information for at least three professional references
Application Deadline: The deadline to submit application materials for fist review is Friday, March 28, 2025. This position is open until filled.
Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.
We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.
CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu .
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.
Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.
Class Code: 1038
Publication Date: February 27, 2025
Advertised: Feb 27 2025 Pacific Standard Time
Applications close:Closing Date/Time:
