Administrative Senior (Admin Services Division) (Reserved for Watershed Protection Employees)

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job.
• Any combination of education and/or work experience will substitute for minimum qualifications

Licenses or Certifications:

• None.

Notes to Applicants


DEPARTMENT OVERVIEW : Please learn more about our department and how we serve our community: What does the Watershed Protection Department do?

BENEFITS :
Working with the City of Austin provides a number of benefits such as low-cost medical, dental, vision, paid leave time, a retirement plan, career development opportunities and more. Please read about the City of Austin benefits. | Active Employee Benefits | AustinTexas.gov

POSITION OVERVIEW :
This recruitment exercise is to fill one (1) Administrative Senior position.

The primary purpose of this position is to provide administrative support to the Watershed Protection Department. Responsibilities include but are not limited to serving as liaison between divisions (and departments as needed), providing front desk support, manning hot-lines, customer service, purchasing office supplies, rendering payments for department requirements, preparing documents, coordinating meetings, events, travel and training. Additionally, employee will provide coordination for the Notice of Violation ( NOV ) letters and may assist with Barton Springs Zone Operating Permit renewals.

Other duties may be assigned according to operational needs.

EDUCATION :
Verification of education will be conducted on the top candidate.

CRIMINAL BACKGROUND INVESTIGATION :
Job Offer is contingent on passing a Criminal Background Investigation.

ASSESSMENT :
The candidate selected to interview is subject to pre-employment screening assessments to evaluate skill levels and competencies required for this position.

TRAVEL :
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

BENEFITS :
Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click here for more information.

ABOUT YOUR EMPLOYMENT APPLICATION (Please read carefully):
When completing the City of Austin Employment Application:

• Include details on the application or prior or current work history with the City of Austin.
• A resume is required. They do not substitute for a complete employment application.
• A detailed and complete employment application will help us better evaluate your qualifications and will be used to determine salary if you are selected for this position.
• Include details on the application of any previous employment that you wish to be considered as part of your qualifications and relevant experience. Provide each job title and employment dates for all jobs on the application. Your work history should include duties you performed. “See Resume” is not acceptable and your application will be considered incomplete.
• Work history must include the month and year of employment and whether it was full or part-time work.
• Any relevant work history on the resume must also be reflected in the employment application in order to be considered.

Pay Range
$22.22 - $24.77

Hours
8 :00 a.m. - 5:00 p.m.
Monday - Friday with the ability for a 60% telework schedule per week after initial training period. Exceptions may apply subject to the business needs of the department.

May require working outside of normal business hours, including emergency events, evenings, weekends, and holidays as dictated by business needs.
Job Close Date 03/12/2025 Type of Posting Departmental Only Department Watershed Protection Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 505 Barton Springs Road Austin,Texas 78704 Preferred Qualifications
Preferred Experience:

• Advanced proficiency in Microsoft Suite and cloud-based storage options; ability to prepare memos, letters, and other correspondences using computer, spreadsheets, databases or presentation software.
• Ability to exercise discretion in confidential matters.
• Skill in handling multiple tasks and prioritizing.
• Skill in oral and written communications, including establishing and maintaining effective working relationships with city employees and the public.
• Experience scheduling meetings and maintaining calendars.
• Ability to travel to more than one work location
  
  

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Provides administrative support on projects by researching and compiling data. Distributes and reconciles petty cash requests. Monitors and tracks interdepartmental documents. Creates, maintains and archives documents. Schedules and coordinates meetings and appointments. Greets visitors, handles their inquiries and directs them to the appropriate person according to their needs. Answers multi-line phones, transfers calls and takes messages. Opens, sorts and distributes incoming mail. Creates and maintains files, documents, records and reports. Orders and receives office supplies, ensures invoices match deliveries, notifies appropriate personnel of discrepancies. Prepares memos, letters and other documents.

Responsibilities- Supervision and/or Leadership Exercised:

• May lead or train others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of applicable processes, techniques, and methods.
• Knowledge of city practice, policy and procedures.
• Skill in oral and written communication.
• Skill in using computers and related software applications.
• Skill in handling multiple tasks and prioritizing.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to train others.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to quickly recognize and analyze irregular events.
• Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation from High School or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. Do you meet the minimum qualifcations?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Are you currently an employee of the Watershed Protection Department?

• Yes
• No

* Describe your experience with using software and tools for tasks used for scheduling, document management, and data analysis. Include how you utilize them to stay organized for yourself and the people you support.
(Open Ended Question)
* Describe your experience maintaining confidential files, and/or experience which required you to maintain confidentiality.
(Open Ended Question)
* Describe your time management skills and how you prioritize tasks when there are overlapping deadlines.
(Open Ended Question)
* Describe your experience working with different levels of staff and your experience dealing with difficult customer interactions.
(Open Ended Question)
* Describe your experience setting meetings and tracking calendars.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* Were you referred to this job opportunity by a Watershed Protection Department employee? If yes, please provide the employee's first and last name.
(Open Ended Question)


Optional & Required Documents

Required Documents Resume Optional Documents

• 

• City of Austin

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