Assistant Clerk of the Board

Description

What do you value in your next job?

At the Orange County Sanitation District our Core Values form the framework of our organization and reinforce our professional work ethic. If the following values ring true with you, we'd love to invite you to explore our career opportunities further.

Integrity, Inclusion, Honesty, and Respect
We aspire to the highest degree of integrity, inclusion, honesty, and respect in our interaction with each other, our suppliers, our customers, and our community. We strive to demonstrate these values in our actions, commitments, and service.

Leadership, Teamwork, and Problem Solving
We lead by example, acknowledging the value of our resources and using them wisely to achieve our mission. We strive to reach OC San goals through cooperative efforts and collaboration with each other and our constituencies. We work to solve problems in a creative, cost-effective, and safe manner, and we acknowledge team and individual efforts.

Customer Service, Transparency, and Accountability
We are committed to acting in a timely, accurate, accessible, and transparent manner through excellent customer service. We are committed to act in the best interest of our internal and external stakeholders.

Resiliency, Innovation, and Learning
We continuously develop ourselves, enhancing our talents, skills, and abilities. We recognize that only through personal growth and development will we progress as an agency and as individuals.

Safety
We are committed to providing a safe work environment. We will demonstrate leadership, promote individual accountability, and participate actively in the advancement of our health and safety practices.

OC San is currently looking to fill the role of an Assistant Clerk of the Board.

Specifically, this position will work in conjunction with another Assistant Clerk of the Board, and report to the Clerk of the Board. The focus of duties will be determined by management.

Under general direction, performs a broad range of professional, confidential, technical, and administrative duties in support of the day-to-day operations of the Board Services Division; assists in preparation of Board of Directors meeting agendas; manages day-to-day operations of OC San’s Electronic Agenda Management System; attends Board of Directors meetings, takes and prepares minutes, including the preparation of confidential and highly sensitive documents; assists in the planning and development of all required processes; coordinates and monitors processes related to agendas, minutes, ordinances, resolutions, contracts, agreements, official records, and records management of OC San; assists in the development, implementation, and administration of OC San’s records management program ; receives, distributes, and coordinates responses for all requests of public records; ensures compliance with California Public Records Act, Freedom of Information Act, Proposition 218, Political Reform Act, and the Brown Act; and Public Hearing and Noticing regulations and timelines; performs work that requires interpretation and analysis of information; provides recommendations on problem resolution; participates in short- and long-range planning; and performs duties as assigned.

This position requires attending regularly scheduled and special committee and Board of Directors' meetings in the evenings. Complete information on the schedule and the types of meetings can be found on our website, HERE .

Qualifications & Requirements

Any combination of education and experience that provides the required knowledge, skills, and abilities may be qualifying as determined by OC San.

Required:

• Bachelor’s degree from a college or university accredited by the U.S. Department of Education, with major coursework in public or business administration or a related field.
• Five (5) years of increasingly responsible experience managing a range of technical programmatic or administrative areas supporting a Board of Directors, a City Council, and/or department head, or experience in a similar public agency environment including administering a records management program.
• Must possess or obtain a valid Certified Municipal Clerk (CMC) certification within 12 months of placement in position.
• Must possess or obtain a valid Notary Public Commission in the State of California within 12 months of placement in position.

Desired:

• Experience with Electronic Agenda Management System
• Experience with processing, distribution, publication, and posting of public notices
• Excellent verbal and written communication skills
• Strong interpersonal skills to interact with all levels of staff and Board of Directors

Recruitment & Selection Process

Vacancies: 1

(an eligible list may be established for future vacancies)

Apply online at: www.ocsan.gov/careers

APPLICATION FILING DEADLINE: March 7, 2025, 5:00 P.M.
(or until a sufficient number of qualified applications have been received)

Hiring Salary Range: $106,496.00- $ 117,457.60/Year

(starting salary will be within this range based upon qualifications)

Supplemental Information

Physical Demands

• Mobility to work in a standard office setting and use standard office equipment, including a computer; this is primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 35 pounds.
• Vision to read printed materials and a computer screen.
• Hearing and speech to communicate in person and over the telephone.
• Finger dexterity to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Environmental Elements

• Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Disaster Service Workers

All OC San employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the OC San requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency.

Other Information

For the full range of duties, responsibilities, and essential job functions please review the Classification Specification for this position found on our website .

Applicants must clearly demonstrate, through their application materials, that they meet the minimum requirements as outlined in the job announcement and class specification to receive further consideration. However, meeting the minimum requirements does not guarantee an interview. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process.

False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

To ensure your application is accurate and complete, please review the Job Application Guide.

Employment is contingent upon successful completion of OC San’s pre-employment process, which includes a background investigation and a physical examination. For some positions, this may include a drug screen. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

Reference Checks will be conducted by OC San to verify employment related information for all potential employees once a contingent job offer is made during the background investigation process. This is done to ensure that individuals who join OC San are well qualified and have a strong potential to be successful in their employment. The extent of the inquiry will depend on the position being applied for, but will at least include:

• Verification/Reference from current and past employers
• Confirmation of necessary licenses, certificates, and degrees.

Please have all necessary documentation ready. Additional inquiries may be necessary depending on the position for which you are applying. Human Resources will also schedule a post-offer physical examination once a job offer has been made.

OC San only accepts applications submitted via our online application system. Applications submitted via mail, fax or email will not be accepted.

The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice.

Personal leave; administrative leave; eleven paid holidays and one floating holiday; group life insurance; group disability insurance; group health insurance (employee contribution is required), dependent coverage available, including medical, dental, and vision; a retirement* plan (Orange County Employees Retirement System) and the option of participating in a deferred compensation plan as well as other optional benefits. A credit union is available. Telecommuting (up to two days) depending on nature of the work, business need, and management approval. Benefits are subject to the Board of Directors' periodic determination (usually annually), and are therefore subject to change. OC San makes a generous contribution toward the cost of these benefits.

* New employees hired on or after January 1, 2013 will be subject to the retirement benefit formula and provisions set forth by the California Public Employees' Pension Reform Act of 2013 (PEPRA).

For more information on benefits, visit our website at https://www.ocsan.gov/about-us/jobs/employee-benefits

Closing Date/Time: 3/7/2025 5:00 PM Pacific

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• Orange County Sanitation District

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