COMMUNITY PROGRAM SPECIALIST III

DESCRIPTION

The City of Long Beach Health and Human Services Department has an opening for a Community Program Specialist III in the Community Health Bureau, Nutrition Services Division. Reporting to the Nutrition Services Officer, this position will provide fiscal grant monitoring and complex program administrative support to the Nutrition Services Division, Women, Infants, and Children (WIC) Program.

EXAMPLES OF DUTIES

• Oversee fiscal requirements, prepares grant budget documents, and reports;
• Assist with projections and budget allocation for WIC contracts renewals, Line-Item-Shift (LIS), and amendments;
• Track monthly expenditures throughout the year and provide regular updates to the Nutrition Services Officer;
• Keep thorough documentation for all purchases and expenditures for City (Single Audit) and California Department of Public Health (CDPH) WIC (State Controllers’ Office) audits;
• Conducts, calculates, and tracks required quarterly WIC time study;
• Assists with preparation of monthly WIC invoices;
• Prepares, and completes the agency's year-end expenditure report for CDPH WIC;
• Assist and provide necessary documents for State Controller Office’s financial and the annual Single Audit;
• Assist in the development and implementation of program policies and procedures related to inventory tracking, purchasing, disposal of equipment, etc.;
• Process the addition of new vendors;
• Communicate with vendors regarding purchase orders, invoices, payments, etc.;
• Assist with travel request approval and travel reimbursements;
• Monitor monthly charges, work orders from other City Departments such as Fleet Services for accuracy;
• Utilize quarterly Time Study data to complete WIC Report of Actual Expenditures (RAE) at year end;
• Complete Capital Asset Inventory, Asset Data Form, Asset Retirement Form etc.;
• Perform the duties of the Nutrition Services Division WIC Program Inventory Controller by tracking all equipment purchased and following the California Department of Public Health regulations outlined in the Contract Management guidelines as needed;
• Orders, receives, and monitors inventory of WIC benefits cards;
• Analyzes and interprets data to develop recommendations for improvement in service delivery, performance, and attainment of grant deliverables;
• Attend and complete required CDPH WIC and City trainings along with any fiscal related meetings/trainings;
• Perform other duties as assigned.

REQUIREMENTS TO FILE

EDUCATION

• Bachelor's degree in Public Health, Public Administration, Business, or closely related field. (Proof of education required)
  • Experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.

EXPERIENCE

• Two (2) years full-time professional experience grant monitoring and providing complex program administrative support .
  • A Master’s Degree in Business Administration, Public Administration, Public Health, or closely related field from an accredited college or university may be substituted for up to one (1) year of the required professional experience.

SUCCESSFUL CANDIDATE WILL:

• Learn, interpret, retain, and communicate technical and complex information, terminology, policies and procedures related to grant programs and compliance;
• Research and analyze data using a systematic and logical approach;
• Communicate clearly and concisely, both orally and in writing;
• Understand and follow oral and written instructions and procedures;
• Maintain accurate records and files;
• Work independently and/or as part of a team;
• Work effectively with a wide variety of people by consistently exercising tact, good judgment and a pro-active, problem-solving focused communication style;
• Operate office equipment including computers, printers and copiers as well as the word processing, spreadsheet, e-mail, database and program specific applications;
• Type and enter data accurately.

DESIRABLE QUALIFICATIONS

• Familiar with Women, Infants, and Children Supplemental Nutrition Program fiscal policies and procedures, inventory of CDPH WIC owned equipment such as vehicles, electric breast pumps, multi-function devices, etc.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM PST, on Wednesday, February 5, 2025 . T o be considered, applicants must submit a resume, cover letter, and proof of education (if qualifying with a degree) in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements , including submission of all required attachments, will not be considered. For questions regarding this recruitment, please call (562) 570-7165.

The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act .

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting the Applicant Appeal Process (longbeach.gov) .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7165.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 2/5/2025 11:59 PM Pacific

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• City of Long Beach

• 5625707057

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