CONTRACT SPECIALIST - HUMAN SERVICES

OVERVIEW

Under the direction of the assigned supervisor, the incumbent performs responsible technical staff support work and maintenance of contracts, grants, websites, and databases. This position may function as the only or principal administrative support for multiple professional and managerial-level staff. This position functions as the contract support specialist for the department, ensuring the efficient preparation, routing, and submission of all departmental contracts for approval to the County signature authority, and the dissemination of approved documents as required. Coordinating activities and performing word processing, spreadsheet, and database functions requires the ability to accomplish assigned work rapidly and accurately, to work with a variety of people. This department has 13 different divisions and processes close to 500 contracts per year.

Salish Behavioral Health Administrative Services Organization (SBHASO) serves the 3-County region including Clallam, Jefferson, and Kitsap Counties. Kitsap County is the administrative entity for SBHASO. This position works within the SBHASO to support behavioral health services contracting across the region including more than 20 contractors and more that 50 contracts.

QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS

REQUIRED EDUCATION AND EXPERIENCE:

• High School Diploma or GED; AND
• Two years of specialized office specialized office or technical program experience including six months of contract processing experience.
• Related education demonstrating required knowledge, skills, and abilities to perform the job may substitute for up to six months of experience.

PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS:

• One or more years of contract processing experience.
• Knowledge of office administration, to include the preparation of draft documents for contracts, grants, agreements, requests for proposals, and requests for qualifications.
• Basic legal terminology and the methods of processing legal documents.
• Understanding and/or awareness of social service system terminology.
• Effective communication skills, both oral and written.
• Quality control and proofreading practices.
• Experience with phone based outward facing customer service.
• Use and care of personal computers/terminals, related peripheral equipment and Word processing and database systems/software, including proficiency with Microsoft Office products.

If you use education to meet the requirements for the position, a copy of your official transcripts must be submitted prior to your first day of employment.
Prior to employment, the successful candidate must:

• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
• Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration.

Prior to employment, the successful candidate must:

• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)

• The duties in this position are performed in an office setting, and may be required to lift at least 20 pounds.

ILLUSTRATIVE EXAMPLE OF DUTIES

In this role, you will have the opportunity to:

• Ensuring the execution of all Human Services contracts, grants, agreements and modifications/amendments, to include the initial coordination and tracking of changes; their submission, routing, and tracking through eContracts; the sending out for vendor signatures and any required follow-up; and the preparation of the final documents for signature by the required approval authority (County Commissioners, County Administrator, or Department Head).
• Directly responsible for records for supporting internal records management including records retention, sorting documents, and re-organization of SharePoint.
• Advisory Board Preparation. Provide administrative support for agency sponsored groups and activities such as monthly advisory groups, community networking meetings, or annual conferences. As a backup only.
• Provides essential office support through the coordination of mail pick-up and delivery.

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)
• This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions.
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months.
• Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental - Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
Disability - Short-term disability & Long-term disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year. One additional floating holiday after 10 years of service.

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 2 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)

Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will be prorated***

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Closing Date/Time: 2/4/2025 11:59 PM Pacific

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• KITSAP COUNTY

• 360.337.7185

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