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Job Description
Job Summary
Join the City of Grand Prairie as an Administrative Supervisor, where you'll play a vital role in supporting our dynamic team! You'll oversee clerical staff, manage projects, and handle special assignments while ensuring the smooth operation of department-specific functions. Bring your organizational skills and leadership to make a meaningful impact in our community.
Essential Job Functions
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.
This position has responsibilities that require lifting up to 10 pounds on occasion.
• Performs administrative duties to support the department’s operations including but not limited to: maintain inventory, purchase office supplies and equipment; research, monitor and provide reporting on budget and expenditures; research, compile and distribute various reports or documents as needed; manage administrative functions for departmental projects, programs and/or events; modify or recommend updates to departmental processes, procedures and/or policy.
• Serves as a departmental liaison and front-line resource to the director typically addressing internal and external customers calls, concerns, and resolution of complaints as appropriate; typically involves supervision of 1 or more employees on a full time or part time basis; project and program management may involve work with vendors and outside agencies routinely.
• Dependent upon the department to which this position is assigned: Completes departmental specific functions by maintaining capital improvement project fiscal records; preparing, compiling and distributing departmental specific reports and documents; assisting in the preparation of court dockets; department specific forms, badges, access control, personnel records; processing forms, applications and payments; maintaining confidential records and filing system, processing permits or inspections as applicable, employee or applicant forms, documents, materials, uniforms, or any other tracking and management of internal controls requested and needed by the department director for departmental organization. May also be responsible for payroll processing including ensuring compliance with FLSA time keeping regulations, timesheets and records destruction.
• Supervises personnel by scheduling work assignments; conducting performance evaluations, making performance improvement and disciplinary recommendations, and making direct and significant recommendations to the Department Manager regarding hiring and firing decisions.
• All other duties as assigned by a supervisor/manager within your department/division.
Minimum Qualifications
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities may qualify. A typical way to obtain the knowledge, skills and abilities would be:
• Education: High School or GED with 1 year of advanced study - vocational, Junior College, Technical School, or certification.
• Experience: At least 3 years of experience in office/administrative support.
• Licenses: Valid Driver's License required
The City offers a full range of benefits for full time employees, including, but not limited to the plans as defined in the Benefits Guide. Summary of Benefits
Closing Date/Time: 1/31/2025 5:00 PM Central -
Special Instructions
1/31/2025 5:00 PM Central -
ABOUT THE COMPANY
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City of Grand Prairie
Show moreWelcome to the City of Grand Prairie! We Live Life Grand here – about 200,640 residents call Grand Prairie home, and we’re still growing. Grand Prairie is the 16th largest city in Texas and the 125th largest city in the United States, but we still have small town values. We are rated the #1 Best Place to Retire in the U.S., 2nd Happiest City in Texas, 5th Best City for First-Time Home Buyers in Texas, 7th Safest Large City in Texas, and in the Top 50 U.S. Best Place to
Raise a Family!We have attractions that draw almost 10 million visitors a year to:
- Epic Waters Indoor Water Park showcasing 80,000 square feet of year-round water fun referred to as a “cruise ship on land”
- The Summit Active Adult Center with state-of-the-art fitness training, indoor infinity edge pool with lap lanes and exercise vortex, theater, game room, sauna
- PlayGrand Adventures (10-acre, all-accessible playground) is an exciting opportunity to provide a safe and fun playground experience for all ages and abilities (open late 2019)
- Firehouse Gastro Park restaurant downtown (conversion of historic Firehouse #1)
- Lone Star Park Thoroughbred Horse Race Track
- The Theatre at Grand Prairie concert venue
- Historic Uptown Theater in downtown
- IKEA, Living Spaces and the Premium Outlet Mall
- Traders Village
- Lake Joe Pool
- Ripley’s Believe It Or Not! And Palace of Wax
- Epic Central Park, a 172-acre park with five lakes, a Grand Lawn amphitheater, trails and a water and light show
- Chicken N’ Pickle
- Bolder Adventure Park
- The Epic Arts, Fitness and Entertainment Center with $1 million in cardio and strength training equipment, indoor walking/jogging track, group fitness and more
Grand Prairie recently welcomed more than 50 new restaurants and retail stores along SH 161, and development continues at a brisk pace. The city offers a vibrant lifestyle, with the best parks in the nation, more amenities than most, affordable to affluent housing and friendly neighbors.
City employees work hard to ensure Grand Prairie is known as an organization that creates Raving Fans by delivering world-class service. Our employee family and elected officials constantly live our values, aggressively move toward our vision and are always looking for ways to make the business of running a city even better.The hard work, positive input and optimism of all our city employees all play a key role in our success. We look forward to you joining our
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