HEALTH INFORMATION MANAGEMENT SUPERVISOR

Position/Program Information

Department of Mental Health

Exam Number: b1409A

Open Competitive Job Opportunity

FILING START DATE: 01/16/2025 AT 9:00 A.M. PT

FILING END DATE: 02/06/2025 AT 5:00 P.M. PT

DEFINITION:
Supervises and participates in the work of a group of technical staff engaged in coding and auditing patient medical records in a County medical facility.

CLASSIFICATION STANDARDS:

Positions allocable to this class typically report to a higher-level manager and supervise a small to medium size unit of journey-level Health Information coding staff who provide coding and abstracting services using International Classification of Diseases, Health Care Common Procedural Coding System/Current Procedural Terminology, and other coding systems. Positions are characterized by their responsibility to provide full technical and administrative supervision and guidance to Health Information coding staff to ensure that the work product performed/completed maximizes reimbursement, satisfies reporting requirements for data and statistics, and fully meets legal and compliance requirements. In a smaller organizational setting, positions may also serve as the highest level supervisor over department coding functions while supervising both Health Information technical coding staff and related medical records clerical functions.

Essential Job Functions

Plans and schedules work for the unit ensuring proper staffing and distribution of assignments to accomplish required tasks; plans and schedules meetings with subordinates to explain and implement new policies, procedures and practices.

Monitors the work of technical coding staff engaged in reviewing patients' medical files for completeness, consistency and compliance with hospital regulations and special hospital codes.

Prepares or supervises the preparation of regular statistical reports and special requests as needed by medical personnel and outside institutions and agencies.

Supervises various personnel activities including, but not limited to, hiring, preparing performance appraisals, and vacation schedules; monitors individual and group productivity reports and follows up as appropriate.

Coordinates the work of the unit with other organizational units; confers with professional staff to clarify medical, surgical or laboratory data which cannot be readily interpreted.

Resolves day-to-day problems encountered by employees concerning the disposition of patient medical records and services provided.

Organizes training and orientation programs in work procedures and operational activities for new and continuing employees; prepares and revises instructional materials to guide and assist employees.

Maintains records as required; assists medical support personnel with special projects as requested.

Remains current with ICD-9-CM ( International Classification of Diseases, Ninth Revision, Clinical Modification) and CPT-4 ( Current Procedural Terminology) coding guidelines and conventions.

Requirements

MINIMUM REQUIREMENTS:

TRAINING AND EXPERIENCE:

Option I: Certification as a Registered Health Information Technician (RHIT) by the American Health Information Management Association (AHIMA), and three years of technical health information experience, including medical records coding, one year of which must have been in a supervisory or senior/lead capacity over other Health Information Technicians or Medical Records Coders.

-OR-

Option II: Certification as a Registered Health Information Administrator (RHIA) by AHIMA, completion of a Bachelor's degree in medical records administration accredited by the Commission on Accreditation for Health Informatics and Information Management Education and two years of technical health information experience, including medical records coding, of which one year must have been in a supervisory capacity over other Health Information Technicians or Medical Records Coders.

-OR-

Option III: Certification as a Certified Coding Specialist (CCS) by AHIMA and four years of technical health information experience, including one year in a supervisory or senior/lead capacity over other Health Information Technicians or Medical Records Coders.

NO OUT-OF-CLASS EXPEREIENCE WILL BE ACCEPTED. REQUIRED EXPERIENCE MUST BE FULLY MET AND INDICATED ON THE APPLICATION BY THE LAST DAY OF FILING . NO WITHHOLDS WILL BE ALLOWED FOR THIS EXAMINATION.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:
A copy of the required certification must be submitted with the application at the time of filing or within 15 calendar days from date of application submission by email to exams@dmh.lacounty.gov . Indicate the Exam Title on the subject line when sending required documents by email.

Transcript : In order to receive credit for the required degree/coursework, certification, and/or license, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization, and/or a legible copy of the official certificate and/or license at the time of filing or within 15 calendar days from the last day of filing. Please submit documentation to najordan@dmh.lacounty.gov and indicate your name, the exam name, and the exam number. We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

DESIRABLE QUALIFICATIONS:
Additional experience beyond the minimum requirements.

Additional Information

EXAMINATION CONTENT : This examination will consist of an evaluation of education, training. and experience weighted 100%. The evaluation of education, training, and experience will be based on application information and the information submitted on the supplemental application form at the time of filing. Additional credit will be given for experience related to the desirable qualifications.

The passing score for the assessment is 70%.

Notice of non-acceptance and final results will be sent via email.

ELIGIBILITY INFORMATION: Your score will be valid for twelve months from the date of your assessment results notice.

SPECIAL INFORMATION: Past and present mental health clients and family members are encouraged to apply.

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

VACANCY INFORMATION: The list of successful candidates created from this exam will be used to fill vacancies throughout the Department of Mental Health as they occur.

AVAILABLE SHIFTS: Appointees may be required to work any shift, including evenings, nights, weekends and holidays.

APPLICATION AND FILING INFORMATION: We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates. Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed. We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

INSTRUCTIONS FOR FILING ONLINE:
We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail.
-info@governmentjobs.com
- najordan@dmh.lacounty.gov
- exams@dmh.lacounty.gov

New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to govermentjobs.com and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses."

Applications must be submitted online only. We must receive your application from the first day of filing at 9:00 a.m. (PT) to the last day of filing before 5:00 PM. (PT). Plan to submit your online application well in advance of the 5 p.m. deadline on the last day of filing to ensure you have sufficient time to verify your email address. You may be required to verify your email address before the application can be submitted. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

IMPORTANT NOTICE: Prime Variance Reports (PVRs), also known as Master Time Records, are not accepted, or required as part of the application process; this includes the selection interview and the background-check.

The acceptance of your application will depend on whether you have clearly shown that you meet the Minimum Requirement. Your online application must show complete license, education and work experience information necessary to evaluate your qualifications. License information section must show title of license, license number, original date of issue, and expiration date. Education information section must include name and address of school attended, complete dates attended, name of course/s taken, number of units earned, and degree/s earned. Work experience section must include job title, employer name and address, name of work area/facility, actual payroll title held and not the working and/or functional titles, from/to dates of employment including month, day and year, total number of months, total number of hours worked per week - not a range of hours (full or part-time), and complete detailed description of related job duties. List separately each job experience to be evaluated.

IMPORTANT NOTES:

SOCIAL SECURITY NUMBER: Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID, E-MAIL AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT:
HR Examinations Unit: (213) 972-7034
HR Examinations Unit Email: exams@dmh.lacounty.gov
Analyst Contact Phone: Nicholas Jordan, (323) 705-3925
Analyst Contact Email: najordan@dmh.lacounty.gov

ADA COORDINATOR PHONE: (213) 972-7034
TELETYPE PHONE : (800) 735-2922
CALIFORNIA RELAY SERVICES PHONES : (800) 735-2922

For detailed information, please click here

Closing Date/Time: 2/6/2025 5:00 PM Pacific

• 

• Los Angeles County

• (800) 970-5478

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