Human Resources Associate

THE CITY

Culver City is a Charter City incorporated in 1917, and is a destination filled with outdoor cafes, unique shops and galleries opening onto pedestrian-friendly boulevards. Culver City has a dedicated staff of approximately 800 employees with an overall budget of approximately $368 million. The City provides a full range of municipal services including Fire, Police, Housing and Human Services, Planning and Development, Public Works, Parks, Recreation, and Community Services, and Transportation.

THE POSITION

HUMAN RESOURCES ASSOCIATE

Full-Time, Benefited, Classified

Under general direction, this position performs complex and specialized paraprofessional duties in human resources including benefits administration and risk management. The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks or may perform similar related tasks not listed here. Duties and responsibilities are of a highly confidential nature in the following areas:

1) Benefits Administration:

Leave Management & Payroll Support

2) Risk Management:

Coordinates in the areas of Loss Control,

Health and Safety programs, Claims Administration and

Environmental Compliance

Administers and coordinates a variety of benefit and health programs offered by the City. Verifies and inputs data into various benefit carrier systems; processes enrollments for all insurance programs; monitors and verifies dependent eligibility for benefits; processes COBRA enrollments; monitors retirees’ activity and benefits enrollments coordinating with CalPERS, Social Security, Medicare and COBRA.
Coordinates new employee orientations; prepares informational material; explains and interprets health benefits, personnel policies, procedures and programs to new hires.
Processes Personnel Actions effecting employee pay and compensation by inputting data into the City’s Enterprise Resource Program (ERP), Tyler Munis and prepares associated statistical reports.
Tracks, researches, and reports on various types of Federal and State protected leaves, leaves of absences and responds to inquiries regarding accrual leave banks and policies.
Provides support and assistance in classification and compensation, training programs, labor relations, and recruitment and testing as needed.
Prepares and processes various highly confidential reports and/or documents. May assist with preparation and coordination of monthly Civil Service Commission agendas.
Coordinates leave administration under the Americans with Disabilities Act (ADA) and California Fair Employment and Housing Act (FEHA) with employees for both industrial and non-industrial temporary and permanent disabilities.
Coordinate temporary light duty assignments by verifying work restrictions and release dates with physicians, employees and departments.
Provides guidance and information regarding employee benefits plans and resolves a variety of employee questions regarding benefits, coverage and insurance policies.
Responds to inquiries and complaints regarding benefits programs and applicable payroll concerns. Analyzes and participates in resolving problems and issues; conducts research when necessary.


IDEAL CANDIDATE

The ideal candidate will have knowledge of benefits and leave administration or risk management. Must have exceptional customer service skills and ability to work in a fast-paced environment while making independent judgements and decisions. In addition, the ideal candidate must possess the following:

Assigned to Benefits Administration:

• Knowledge of rules and regulations pertaining to benefits and insurance programs, leave administration, payroll services, recordkeeping and reporting practices as it applies to the public sector.
• Knowledge and experience using NeoGov applications and Tyler Munis or similar ERP.
• Standards and regulations of the Public Employees Retirement System (PERS), Social Security and healthcare benefits.
• Assists with administering large and complex benefits programs.

Assigned to Risk Management:

• Knowledge of rules and regulations pertaining to risk management programs, including worker's compensation, recordkeeping and reporting practices as it applies to the public sector.
• Knowledge and experience using Tyler Munis or similar ERP and other risk related software.
• Standards and regulations of risk assessments and compliance monitoring.
• Assists with administering large and complex risk, health and safety programs.

MINIMUM REQUIREMENTS

Education & Experience:

Any combination equivalent to training and experience that could likely provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: an Associate of Arts Degree with major course work in human resources management, risk management, industrial safety, or loss control and two years of related work experience.

License and Certificates:

Possession of a valid California Class C driver license is required, if assigned to drive.

EXAMINATION PROCEDURES

Applicants must receive a passing score on all the following examination components in order to be placed on the eligible list.

Oral Appraisal Interview (weighed at 100%) : To evaluate education, experience, training, and personal qualifications (Tentatively scheduled for the week of February 10, 2025).

SELECTION PROCESS: The selection process will include the following to determine suitability for the position:

• Selection Interview with the Human Resources Department.
• Background and reference check, including Live Scan fingerprinting.
• Medical Examination; candidates must pass a pre-placement medical examination.

DEADLINE TO APPLY: 5:00pm, Monday, January 27, 2025.

CONTACT: If you have any questions regarding the recruitment and/or selection process please contact Tiffany Johnson, Management Analyst at tiffany.johnson@culvercity.org .

ADDITIONAL INFORMATION

The provisions of this job posting do not constitute a contract, express or implied, and any provisions in this posting may be modified or revoked without notice. Continuation in the examination process and subsequent placement on the eligible list of a person convicted of a crime depends upon the nature of the conviction and the conduct of the applicant subsequent to the offense. Convictions will be evaluated on a job-related basis and will not automatically disqualify someone from further consideration.

Equal Opportunity Employer

The City of Culver City is an equal opportunity employer and does not discriminate against employees or applicants on the basis of race, sex, age, disability, veteran status, national origin, religion, political affiliation, or sexual orientation/identification.

Conditions of Employment:

• Background/ Reference Check: Upon a conditional job offer, a live scan finger printing must be completed with acceptable results. Your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigations (FBI). Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment. Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.
• Pre-placement medical evaluation including drug screen (select positions).
• E-Verify: Proof of U.S. citizenship, alien residency or authorization to work in the U.S. will be required at time of appointment.

The City of Culver City intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, please contact the Human Resources Department three (3) business days prior to the test at (310) 253-5640.

The City of Culver City offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, and vision.

This position is represented by Culver City Employees' Association (CCEA).

Formore detailedinformationregarding thebenefits associated with this position, click on the following link:
https://www.culvercity.org/jobs

*Refer to the ‘Salary and Benefits’ tab to view the current Benefit Summary Guide
*Refer to the ‘Rules and Resources’ tab for the applicable MOU

Closing Date/Time: 1/27/2025 5:00 PM Pacific

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• City of Culver City

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