SECRETARY

DESCRIPTION

The Department of Library, Arts and Culture has one (1) immediate opening for an unclassified, full-time, Secretary to support Library Administration. The successful candidate will be a highly organized and self-sufficient individual who is trustworthy, tactful, flexible, and has excellent office skills.

**Please note this recruitment will be accepting a limited number of applications for the position. Once the maximum number of submissions of 100 has been met, the job posting will be closed and no further applications will be accepted. We encourage candidates to apply as soon as possible.

**If the maximum number of submissions has not been met, the job bulletin will remain open until the closing date of January 21, 2025, at 11:59PM PST.

EXAMPLES OF DUTIES

• Manages Main Library room rentals;
• Manages Main Library facility requests;
• Assists in managing the workflow by tracking assignments and keeping managers aware of upcoming events, appointments, and task due dates;
• Arranges meetings and maintains manager's calendar and filing system;
• Assists and supports the management team as needed;
• Assists in coordinating recruitments and staff development;
• Prepares, edits and tracks correspondence such as Council letters and complex reports;
• Prepares various monthly, quarterly and annual statistics and reports;
• Creates purchase orders;
• Sorts and directs incoming mail;
• Receives phone calls and assists in handling reception duties;
• Assists and supports the Executive Assistant and Director's office;
• Serves as back-up for the Executive Assistant;
• Performs other related duties as required.

REQUIREMENTS TO FILE

• Education equivalent to graduation from high school
• Five (5) years of progressively responsible secretarial/clerical experience

DESIRABLE QUALIFICATIONS:

• College Degree
• Experience managing an office

SUCCESSFUL CANDIDATES WILL DEMONSTRATE:

• Ability to handle confidential matters;
• Ability to consistently produce a professional work product by deadline;
• Ability to maintain a positive work/office environment;
• Ability to maintain effective working relationships at all levels of the organization;
• Ability to manage multiple assignments and priorities;
• Ability to work independently and exercise sound judgment in carrying out responsibilities.
• Excellent written, proofreading and oral communication skills;
• Advanced organizational skills;
• Proficiency in Microsoft Office Suite.

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on January 23, 2025. To be considered, applicants must submit a cover letter, resume, and proof of education (if qualifying with a degree and applicable to position) in PDF format. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please call (562) 570-7198.

The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7198.

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov) .

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior, if applicable.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include:

• Medical and Dental Insurance

• Life Insurance

• Retirement Plan (P.E.R.S.)

• Paid Vacation, Personal Holidays and Sick Leave

• Deferred Compensation

• Credit Union Membership

• Free Bus Transportation (Long Beach Transit)

• Flexible Spending Accounts

• Free Employee Parking
• Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

Closing Date/Time: 1/23/2025 11:59 PM Pacific

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• City of Long Beach

• 5625707057

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