Contracts Administrator

Description

What do you value in your next job?

At the Orange County Sanitation District our Core Values form the framework of our organization and reinforce our professional work ethic. If the following values ring true with you, we'd love to invite you to explore our career opportunities further.

Integrity, Inclusion, Honesty, and Respect We aspire to the highest degree of integrity, inclusion, honesty, and respect in our interaction with each other, our suppliers, our customers, and our community. We strive to demonstrate these values in our actions, commitments, and service.

Leadership, Teamwork, and Problem Solving We lead by example, acknowledging the value of our resources and using them wisely to achieve our mission. We strive to reach OC San goals through cooperative efforts and collaboration with each other and our constituencies. We work to solve problems in a creative, cost-effective, and safe manner, and we acknowledge team and individual efforts.

Customer Service, Transparency, and Accountability We are committed to acting in a timely, accurate, accessible, and transparent manner through excellent customer service. We are committed to act in the best interest of our internal and external stakeholders.

Resiliency, Innovation, and Learning We continuously develop ourselves, enhancing our talents, skills, and abilities. We recognize that only through personal growth and development will we progress as an agency and as individuals.

Safety We are committed to providing a safe work environment. We will demonstrate leadership, promote individual accountability, and participate actively in the advancement of our health and safety practices.

OC San is currently looking to fill the role of a Contracts Administrator.

Under general supervision, performs routine work in managing the business relationship of contract parties in coordination with OC San staff, legal counsel, and outside contractors; participates in the development and fulfillment of conventional contract requirements in accordance with OC San policies and federal, state, and local laws, rules, and regulations; provides consistency and oversight in contracts and contractual relationships; and performs duties as assigned.

Specifically, this person will be responsible for managing numerous complex fixed-price construction contracts, Architectural & Engineering services contracts in public works, and all manner of purchasing contracts. Responsibilities will include, but not be limited to:

• Solicitation development and execution including RFP, IFB, RFQ.
• Change order cost analysis and negotiations.
• Amendment preparation, negotiation and execution.
• Ensure compliance with contract documents and OC San’s policies and procedures.
• Provide contracts administration support to assigned project teams and other stakeholders as applicable.
• Legal and contractual compliance.
• Assist with resolution of contractual disputes.

This individual will be providing contract administration services during solicitation and post-award phases of each assigned project. Therefore, this individual will review and facilitate the approval of progress payments, advise OC San staff on contractual/business issues, apply liquidated damages, provide comprehensive analysis of claims and dispute resolutions, perform closeout in a timely manner, and make presentations to senior management and governing boards when required.

Qualifications & Requirements

Required: Bachelor’s degree from a college or university accredited by the U.S. Department of Education, with major coursework in business or public administration, contract law, or a related field.One (1) year of work experience in purchasing or procurement with a specific focus in the development and administration of public contracts.Valid California Class C Driver's License.
Desired:

• Experience with complex procurements and contract negotiations.
• Experience in contract administration of Public Works projects and Architectural & Engineering contracts.
• Strong planning and problem-solving skills.
• Attention to detail and strong document quality control skills.
• Experience with Microsoft Office applications such as Word and Excel.
• Possession of a certification in the Management of Business Contracts, or comparable contracts program.
• Possession of a Certified Professional Public Buyer or equivalent is highly desired

Recruitment & Selection Process

Vacancies: 1

(an eligible list may be established for future vacancies)

Apply online at: www.ocsan.gov/careers

APPLICATION FILING DEADLINE: Friday, January 17, 2025, 5:00 P.M.

(or until a sufficient number of qualified applications have been received)

Hiring Salary Range: $111,987.20 - $123,406.40/Year

(starting salary will be within this range based upon qualifications)

Supplemental Information

Physical Demands

• Mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various OC San sites; this is primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 35 pounds.
• Vision to read printed materials and a computer screen.
• Hearing and speech to communicate in person and over the telephone.
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Environmental Elements

• Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Other Requirements

• Probationary Period: All OC San employees, except classifications considered “at-will”, are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, policies, and/or resolutions. Employees who have not yet successfully completed their initial probationary period serve “at-will” and may be released from employment without cause or recourse to any appeal or grievance procedures.
• Pre-Employment: All employment offers are contingent upon successful completion of OC San’s pre-employment process, which includes a background investigation, a physical examination, and a drug screen.
• Work Location Assignment: Employees will be assigned to a work location based on business needs which may be located at any/all of OC San locations; this work location may be changed at any time.

Disaster Service Workers All OC San employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the OC San requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency.

Other Information For the full range of duties, responsibilities, and essential job functions please review the Classification Specification for this position found on our website .

Applicants must clearly demonstrate, through their application materials, that they meet the minimum requirements as outlined in the job announcement and class specification to receive further consideration. However, meeting the minimum requirements does not guarantee an interview. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process.

False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

To ensure your application is accurate and complete, please review the Job Application Guide .

Employment is contingent upon successful completion of OC San's pre-employment process, which includes a background investigation and a physical examination. For some positions, this may include a drug screen. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

Reference Checks will be conducted by OC San to verify employment related information for all potential employees once a contingent job offer is made during the background investigation process. This is done to ensure that individuals who join OC San are well qualified and have a strong potential to be successful in their employment. The extent of the inquiry will depend on the position being applied for, but will at least include:

• Verification/Reference from current and past employers
• Confirmation of necessary licenses, certificates, and degrees.

Please have all necessary documentation ready. Additional inquiries may be necessary depending on the position for which you are applying. Human Resources will also schedule a post-offer physical examination once a job offer has been made.

OC San only accepts applications submitted via our online application system. Applications submitted via mail, fax or email will not be accepted.

The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice.

Ten working days paid vacation after one year of service; eleven paid holidays and one floating holiday; sick leave; group life insurance; group disability insurance; group health insurance, dependent coverage available, including medical, dental, and vision, employee contribution is required; a retirement plan (Orange County Employees Retirement System) and the option of participating in a deferred compensation plan as well as other optional benefits. A credit union is available. Benefits are subject to the Board of Directors' periodic determination (usually annually) and the meet and confer process, and are therefore subject to change. The District makes a generous contribution toward the cost of these benefits.

Closing Date/Time: 1/17/2025 5:00 PM Pacific

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• Orange County Sanitation District

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