Program Manager II

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus four (4) years of experience in a field related to the job, including two (2) years of which were in a supervisory, project, or program management capacity.

Licenses or Certifications:

• Valid Texas Class C Driver License.

Notes to Applicants

This position will be responsible for aligning the city’s disaster recovery program with FEMA’s Public Assistance model. Develop and implement citywide training for disaster cost recovery. Coordinate with departments citywide to gather and manage disaster recovery expenses and documentation.
Provide procedural and financial Public Assistance guidance. Provide templates, forms, and tools for information collection. Track disaster Project Worksheets, their status, insurance payments, FEMA payments through closeout. Work with departments to submit quarterly reports on all open Project Worksheets. Compile HSEM disaster expenses and documentation. Perform accounting transactions to reconcile and transfer funds, and to receive reimbursements. Manage grant asset annual citywide inventory process. Assist with grant audits. Serve in an ICS Chief role during an emergency as needed.

When completing the City of Austin employment application:
The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history.
• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. Any gaps in employment must have an explanation and dates of unemployment.
• A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers.
• A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.

Statements such as “see resume” will not be accepted. You may use “N/A” for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. We reserve the right to verify high school and college education for the top candidate(s).

This position requires a Criminal Background Check ( CBI ) for Financial Responsibilities, as well as a successful Criminal Justice Information System ( CJIS ) to be hired.

Assessment: An assessment will be administered as part of the interview process.

Driving Requirement:
This position requires a valid Texas Class C Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.
Pay Range
$33.49 - $42.71 per hour
Hours
8:00 a.m. to 5:00 p.m.: Monday to Friday.
This position may require you to work outside of the scheduled regular works hours if there is an activation.
Telework opportunities may be available after an initial probationary period. Work schedules must be at least 40% in the office and are implemented to meet the requirements of the department and are subject to change based on business needs.
Job Close Date 01/16/2025 Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E Ben White Blvd, Austin; EOC for Activations Preferred Qualifications

• Experience with Public Assistance, Hazard Mitigation, and other disaster-related grants
• Experience managing grants
• Experience developing and providing training
• Experience with City of Austin systems such as AIMS , eCapris, and MicroStrategy
• Expert knowledge of Excel
• Experience monitoring and reviewing financial activity to ensure compliance with policies, procedures, and generally accepted accounting principles
• Experience in municipal or governmental accounting
• Audit experience

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Develops and implements full-scale programs that may have multiple internal and external stakeholders. Determines program goals, objectives, and resource requirements. Establishes program standards, methods, policies, and procedures. Coordinates and collaborates with multiple stakeholders involved in or affected by programs. Monitors and evaluates program effectiveness, and implements improvement strategies. Develops, manages, and monitors the program budget and associated projects and provides financial information. Assists in the development, management, and submittal of proposed budget forecast planning. Manages, coordinates, implements, and monitors projects associated with assigned programs. Interacts with internal and external customers. Investigates and responds to inquiries from the public and other departments. Attends meetings and conducts presentations Board and Commissions, City Council Committees, City Council, and other related agencies.

Responsibilities - Supervisor and/or Leadership Exercised:

• May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for discharge.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of principles and practices associated with assigned program area(s).
• Knowledge of fiscal planning and budget preparation and monitoring.
• Knowledge of management principles related to municipal project and program activities.
• Knowledge of City practice, policy, and procedure.
• Knowledge of supervisory and managerial techniques and principles.
• Skill in oral and written communications.
• Skill in planning, coordinating, and implementing programs and activities.
• Skill in interpreting, organizing, coordinating, and executing assignments, projects, and programs.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintaining good working relationships with other City employees and the public.
• Ability to exercise good judgment, tact, and diplomacy in all dealings and maintain confidentiality as required.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation from an accredited four-year college or university with major course work in a field related to the job plus four (4) years of experience in a field related to the job, two (2) years of which were in a supervisory, project or program management capacity. Do you meet the minimum qualifications of this position?

• Yes
• No

* Do you have a valid Texas Class C Driver License or if selected for this position, do you have the ability to acquire a valid Texas Class C Driver License by your hire date?

• Yes
• No

* The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired.

• I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation).

* Describe your homeland security, emergency management, or disaster recovery grant management experience, if any. If this does not apply to you, please put "N/A."
(Open Ended Question)
* Please describe your experience, proficiency, and the number of years you have worked with the following City of Austin financial software systems: AIMS, E-CAPRIS and MicroStrategy.
(Open Ended Question)
* Indicate your highest skill level in Microsoft Excel.

• Beginner: skill level includes data entry, basic formatting (page setup, column width, etc.), creating spreadsheets, etc.
• Intermediate: skill level includes basic calculations, use of functions, complex formatting (cell manipulation, etc.), charts/graphs (static), etc.
• Advanced: skill level includes pivot tables, V Lookups, formula creation, use of functions for formula creation, etc.
• Expert: skill level includes macros creation, complex formula creation/manipulation, charts/graphs (dynamic), create database queries, etc.
• None of the above

* Do you have government accounting and/or government finance experience?

• Yes
• No

* Describe your experience with state and/or federal grant administration and monitoring.
(Open Ended Question)
* Please describe in detail your experience creating and developing training courses and materials.
(Open Ended Question)
* This position may require you to work outside your scheduled hours, such as evenings and weekends. Are you available to work the additional hours as required?

• Yes
• No

Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents

• 

• City of Austin

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