Administrative Analyst

The Position

Why Join Contra Costa County?
Contra Costa County is offering an excellent employment opportunity for qualified individuals interested in the Administrative Analyst position. There are vacancies located in various departments throughout the County, including: Employment and Human Services, Sheriff, Contra Costa Health, Probation, and Public Works.

Administrative Analysts work under close supervision and receive instructions on the priority of projects, the nature and purpose of studies, and work methods and techniques required to complete assignments. Study findings and recommendations are carefully reviewed.

We are looking for someone who is:

• Organized. You will be managing concurrent projects with various internal and external cross-function workgroups
• Analytical. You will be solving organizational problems that require innovative solutions
• Adaptable. You will need to adapt easily to varied and changing priorities
• Honest. You should demonstrate professional and ethical behavior in all situations
• A Team Player. You should be able to demonstrate cooperation and teamwork with your colleagues
• Concise. You should have strong oral and written communication skills

What you will typically be responsible for:

• Gathering, tabulating, and analyzing data
• Writing reports, drafting policies, procedures, bulletins, and manuals
• Analyzing, evaluating, and submitting recommendations on organizational needs including programs, finance, personnel, facilities, and equipment requirements
• Entering data, tracking, analyzing, and making recommendations based on data
• Interpreting legislation and making recommendations on policies
• Preparing, writing, and organizing reports for public consumption
• Managing contract and grant administrative duties

A few reasons you might love this job :

• You will have the ability to serve your community through public service
• You will have the opportunity to work in a collaborative team environment

A few challenges you might face in this job :

• Legislation and regulations change often so processes and procedures need to be frequently updated
• Teamwork expectations require supporting the work of others

Competencies Required:

• Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Fact-Finding: Obtaining facts and data pertaining to an issue or question
• Mathematical Facility: Performing computations and solving mathematical problems
• Reading Comprehension: Understanding and using written information
• Using Technology: Working with electronic hardware and software applications
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Self-Management: Showing personal organization, self-discipline, and dependability
• Writing: Communicating effectively in writing
• Oral Communication: Engaging effectively in dialogue
• Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations
• Professional Impact: Presenting self as a positive representative of the organization
• Managing Performance - Ensuring superior individual and group performance.

To read the complete job description, please visit the website here .

The eligible list established from this recruitment may remain in effect for six months.

Minimum Qualifications

Education: Possession of a baccalaureate degree from an accredited college or university with a major in business administration or public administration, or a closely related field.

Substitution for Education: Successful completion of at least 60 semester or 90 quarter units from an accredited college or university which included at least one three semester unit or four and one-half quarter unit course transferable to accredited four year college or university in each of the following areas (1) English composition; (2) business or public administration, political science or government; (3) mathematics or statistics; and (4) psychology or behavioral science; and two years full time experience or its equivalent in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports; or an acceptable combination of qualifying experience beyond the two-year minimum education requirement may be substituted for the baccalaureate degree.

Substitution for Academic Major: One (1) year full time or its equivalent experience in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports and recommendations, or possession of a Master's degree in business or public administration of a closely related field from an accredited college or university may be substituted for the required academic major.

Selection Process

Application Filing and Evaluation: All applicants must apply online at www.cccounty.us/hr and submit the information as indicated on the job announcement and supplemental questionnaire by the final filing date. Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination.

Multiple Choice Assessment: Candidates who possess the minimum qualifications will be invited to participate in the Administrative Analyst Core Multiple-Choice Assessment. The Multiple-Choice assessment will be administered via a web-based platform and will measure candidates' competencies as they relate to Administrative Analyst. These may include but are not limited to: analyzing & interpreting data, critical thinking, fact-finding, mathematical facility, reading comprehension, attention to detail, and writing. (Weight 100%).

Final Selection Interviews: These will be scheduled by the department once the eligible list is established.

The Administrative Analyst Multiple Choice Assessment is tentatively scheduled to take place via computer (remotely) January 23rd-28th, 2025 . If you applied for another recruitment that uses this exam and the test is scheduled within 6 months of the date you took the test, you will not have the option to re-take the exam.

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.

For recruitment-specific questions, please contact Lauren Ludwig at Lauren.Ludwig@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.


CONVICTION HISTORY

After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER

All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits

Closing Date/Time: 1/10/2025 11:59 PM Pacific

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• Contra Costa County Human Resources Department

• 925-655-2100

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