Development Permit Coordinator

Description

OPENING DATE: 12/27/24

CLOSING DATE: 01/13/25, 11:59PM Pacific Time

PLEASE READ THIS BULLETIN IN ITS ENTIRETY

THE POSITION

This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year.

The Planning & Development Services Department is seeking a dynamic candidate for their Development Permit Coordinator position.

The ideal candidate will perform professional work to coordinate and to facilitate the organizational activities of development permitting within the Development Services Department for various city departments and other agencies. They will ensure the proper processing of permit applications and will assist customers before and during the permit process.

THE DEPARTMENT

The Department is organized across three divisions: Planning (Current Planning and Advanced Planning), Building, and Administration. The Department provides several vital services to the Vallejo community, including long-range planning for future City development; processing building and land use applications; facilitating the development review process; issuing permits and inspecting for code compliance; facilitating green building practices; as well as other policy work as required.

THE CITY OF VALLEJO

The City of Vallejo is located in Solano County and has a population of approximately 125,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo’s delightful historical downtown area, weekly downtown farmer’s market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America’s only combination wildlife, oceanarium and theme parks.
DEFINITION
Perform professional work to coordinate and to facilitate the organizational activities of development permitting within the Development Services Department for various city departments and other agencies; to insure the proper processing of permit applications; and, assist customers before and during the permit process.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Planning and Development Services Director.

EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES

EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES
Important responsibilities and duties may include, but are not limited to, the following:

Provide general oversight for development permit processing activities.

Identify and guide the implementation of systems and procedures to improve the efficiency and coordination of development reviews within the City and with other agencies.

Lead the identification, acquisition and utilization of technology and other resources necessary to enhance the permitting process and automated information system.

Develop and maintain a program for tracking and monitoring development projects and permits to ensure processing in a timely fashion and in accordance with established policies and procedures.

Interact with City departments and other agency staff in interpreting and applying City permitting policies and procedures and in resolving areas of conflict or overlap.

Provide permit processing management and coordinate special plan review services for priority development projects; assist with other projects as assigned.

Explain development review and permitting processes to project applicants, their consultants, and members of the public; refer questions regarding development requirements to the appropriate staff.

Respond to other inquiries from the public, applicants, and staff regarding the status of development permits, customer service requests, and complaints.

Assist customers in resolving issues of concern pertaining to development permits; maintain program for soliciting and utilizing comments from customers regarding development review services.

Prepare and present reports and recommendations to the Development Services Director, other City staff and boards, other agencies and community organizations.

Represent the Department in technical organizations and committees; meet with representatives of local business and community groups to explain and discuss development permitting functions, processes and policies.

Provide observations and advice to other Departments/Divisions, as requested, regarding ways to improve their respective development review and approval processes.

Participate in the preparation of the budget as it relates to development permitting.

Perform related duties and responsibilities as required.

KNOWLEDGE, SKILLS AND ABILITIES / MINIMUM QUALIFICATIONS

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:

Principles and practices of local government agency development review including urban planning and development processes, plan review, development-related regulations, permits and inspections.

Research methods and techniques related to urban development.

Methods to analyze, organize and implement comprehensive programs.

Principles and practices of project and workload planning, organizational analysis and report writing.

Computer information systems including permit tracking, graphic information systems (GIS), and document management.

Ability to:

Develop and implement goals and objectives; and plan, organize and participate in the performance of complex technical work.

Analyze work processes and practices; identify and analyze conflicts and problems; and engage in an ongoing process of change and improvement.

Read and interpret development plans and technical drawings, codes, specifications and reports.

Communicate clearly and concisely, both orally and in writing, including the preparation and presentation of administrative and technical reports and data.

Effectively utilize personal computers and computer software for word processing, spreadsheets and the use of related information systems.

Explain policies, regulations and procedures to the general public, developers, contractors, consultants, other public agency representatives and staff.

Deal tactfully and effectively with those seeking City services.

Establish and maintain cooperative working relationships with staff and clients from diverse backgrounds.

MINIMUM QUALIFICATIONS
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:

Three years of progressively responsible professional experience as an urban planner, architect, civil engineer, building official or inspector, construction manager or related position.

Education:

A Bachelor's degree from an accredited college or university with major course work in urban planning, architecture, civil engineering, community development, public administration, business administration, management, or related field.

SUPPLEMENTAL INFORMATION

SUPPLEMENTAL INFORMATION

Working Conditions : Office and inspection site environment; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas.

The Recruitment & Selection Process
1. Applications are due by 5:00 P.M. on Monday, January 13, 2025. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.
NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo HR staff are unable to assist with these issues.
2. Applications will be screened for overall qualifications the week of January 13, 2025.

3. Applicants who are found to be the best qualified may have their supplemental responses scored by subject matter experts and/or be contacted for a preliminary phone interview. Candidates who are deemed to be the best qualified will be invited to take part in an assessment process which may consist of written, online, oral, or performance exercises. Candidates invited to the assessment process will be notified by email of the date, time, and location of the assessment.
The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions.
4. Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the department’s discretion. The Department will conduct all final interviews and make the final candidate selection for this position.

REASONABLE ACCOMMODATIONS

The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Martha Galo at (707) 648-4365 or send an email to: Martha.Galo@cityofvallejo.net no later than January 13, 2025 at 5:00 P.M.

PRIOR TO HIRE
The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Provide proof of legal right to work in the United States.

Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency.

Equal Opportunity Employer (EOE) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Click here for benefit information for Confidential, Administrative, Managerial, Professional Employees (CAMP).

Closing Date/Time: 1/13/2025 5:00 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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