BOARD SPECIALIST

Position/Program Information

EXECUTIVE OFFICE OF THE BOARD OF SUPERVISORS

FILING PERIOD

Applications will be accepted starting Friday, December 20, 2024 at 12:30 p.m. to 1:30 p.m. (PT)

NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.

EXAM NUMBER

H1098T

TYPE OF RECRUITMENT

Open Competitive Job Opportunity

NO OUT-OF-CLASS EXPERIENCE OR WITHHOLDS WILL BE ACCEPTED FOR THIS EXAMINATION.

DEFINITION:
Performs specialized clerical and staff support work in the Executive Office of the Board of Supervisors.

CLASSIFICATION STANDARDS:
Positions allocable to this entry-level class work under the technical and administrative supervision of Head Board Specialists or higher and provide specialized services in support of the Board of Supervisors, Executive Office, Assessment Appeals Boards, and various County commissions and client departments. Detailed instructions are provided and work is frequently reviewed. Positions in this class are typically assigned one or more of a wide variety of clerical and related jobs usually consisting of less complex clerical tasks. Incumbents handle a high volume of written correspondence, telephone and in-person contact in response to inquiries by elected officials, County staff, the public and media. They must effectively communicate with people from varying backgrounds, organizational levels and with diverse purposes for seeking assistance from the Executive Officer of the Board. Board Specialists learn to apply a working knowledge of departmental rules, policies and procedures, special terminology and skills in the use of various computer and automation systems associated with the area of assignment.

Essential Job Functions

Composes the basic agenda entries, minute entries, communications, statements of proceedings, and legal notices for meetings of the Board of Supervisors.

Participates in the general clerical functions affecting special districts and City boundary proceedings, such as filings with the Secretary of State and the State Board of Equalization, setting hearings before the Board of Supervisors, securing necessary resolutions from County Counsel, and calling elections.

Processes assessment appeal petitions for the equalization of real and personal property assessments, schedules hearings before the Assessment Appeals Boards, and clerks, records and communicates actions taken by the Boards and assessment hearing officers.

Composes the basic agendas, minutes, and letters of actions taken at various County commissions, Joint Power Authority Commissions, and non-profit corporations, and provides other support services including gathering data and compiling reports for presentation at meetings.

Coordinates for and attends Board of Supervisors, commission and other meetings as required to obtain information needed and to communicate actions taken.

Prepares the payroll data necessary to produce total pay using eHR, and provides other clerical payroll services for the Department, various client departments and commissions.

Participates in providing various personnel and special services including budget projections, the County employee service recognition award program, temporary clerical services, and Closed Session luncheons.

Participates in coordinating a light volume of procurement and other clerical activities, including ordering, securing, and providing supplies, equipment and office services to the Board Offices, Executive Office, and County departments and commissions.

Composes and prepares the less difficult correspondence, reports and other material for signature or approval using computer software such as Word, Excel and other programs. Performs data entry into excel spreadsheets, databases and eCAPS.

Answers inquiries and procedural questions from operating departments, the Chief Executive Office, County Counsel, Board Offices, commissions, employees and the public.

Maintains files of official records of the Board of Supervisors, Assessment Appeals Boards, commissions and other groups and retrieves information when needed from these records to comply with Public Records Act and other information requests.

Assists in receiving and processing Conflict of Interest Form 700 filings including oral and written communications with filing Officers/Officials for numerous agencies.

Assists in coordinating elections for members of the Board of Retirement and the Board of Investments of the Los Angeles County Employees Retirement Association.

Assists in receiving and processing Lobbyist registrations and amendments and initiating investigations of alleged violations of the County's Lobbyist Ordinance.

Receives and routes mail to the proper Board Offices, Executive Office, Chief Executive Office, County Counsel, commissions or other client departments.

Participates as a team member on projects related to the department's strategic plan; makes recommendations for the solution of problems of organization, program, procedure, budget or personnel, as needed.

Participates in the review of State and County legislation in order to implement new policies and procedures that affect the Executive Officer-Clerk of the Board of Supervisors.

Participates in discussing new and existing policies, procedures or procedural issues with departments or commissions affected and in reviewing procedures making changes where necessary.

Performs other assignments as required.

Requirements

MINIMUM REQUIREMENTS:
One year's office clerical experience, six months of which must have been in a specialized clerical capacity at the level of Los Angeles County's class of Intermediate Clerk* or Intermediate Typist Clerk** -OR- Six months office clerical experience in the Department of the Board of Supervisors performing various clerical assignments.

Special Requirement Information:
*Intermediate Clerk is defined as: performing specialized clerical duties requiring a working knowledge of specialized subject matter and the specialized clerical functions involved and the use of initiative and independent judgment within procedural and policy limits.
**Intermediate Typist Clerk is defined as: performing skilled typing work and specialized clerical duties requiring a working knowledge of specialized subject matter and the specialized clerical functions involved and the use of initiative and judgment with procedural and policy limits.
LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

EXAMINATION CONTENT:
This examination will consist of a multiple choice and/ or simulation assessment weighted at 100% assessing the following competencies:

• Responsibility
• Achievement
• Professional Potential
• Teamwork
• Following Instructions
• Reading Comprehension

MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19 .

APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THIS EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.
PLEASE NOTE :
All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add NMondragon@bos.lacounty.gov , vcudiamat@hr.lacounty.gov, info@governmentjobs.com,
talentcentral@shl.com, noreply@proctoru.com, and donot-reply@amcatmail.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.

Scores cannot be given over the telephone.

TRANSFER OF TEST COMPONENTS:

• Applicants who have taken identical components recently for other exams may have their test responses automatically transferred to this examination.
• This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.

TEST PREPARATION :

Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you preparing for the test, we advise you to review all related materials that you deem necessary.

• An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section.
• Additional online practice tests are available at https://www.shl.com/shldirect/en/practice-tests/

ELIGIBILITY INFORMATION:
We will process applications on an "as-received" basis. Those who receive a passing final score will be promulgated to the eligible register accordingly. The names on the register will be active for a period of 12 months following the date of promulgation.

No person may participate in this examination more than once every twelve (12) months.

VACANCY INFORMATION:
We will use the resulting eligible register to fill vacancies in the Executive Office of the Board of Supervisors.

APPLICATION AND FILING INFORMATION:

Applications must be filed online only. We must receive your application BEFORE 1:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website.

Plan to submit your online application well in advance of the 1:00 p.m. PT, deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements to Qualify as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

IMPORTANT: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.
After your assessment is completed and scored, our office will review your application to verify you've met the requirements as stated in the job posting. Only the names of candidates whose qualifications were verified will be shared with the hiring managers. If it is determined that you do not meet the requirements, you may receive a disqualification notice even after you have achieved a passing score on the exam.

Fair Chance Initiative:

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Anti-Racism, Diversity, and Inclusion (ARDI):

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Social Security Number (SSN) :
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

User ID and Password :
All applicants must file their application using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

Do you have a computer and internet access?
For candidates who may not have regular access to a computer or the internet, applications can be completed at public libraries throughout Los Angeles County.

Department Contact Name :
Neal Mondragon
NMondragon@bos.lacounty.gov
(213) 893-0979

ADA Coordinator Phone :
(213) 974-1422

Teletype Phone :
(213) 974-1704

California Relay Services Phone :
(800) 735-2922

CLICK HERE FOR ADDITIONAL EMPLOYMENT INFORMATION!

For detailed information, please click here

Closing Date/Time: 12/20/2024 1:30 PM Pacific

• 

• Los Angeles County

• (800) 970-5478

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