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Job Description
Job Summary
Mohave County Kingman/Cerbat Justice Court is currently recruiting for a Justice Court Services Assistant Senior in the Kingman, AZ location.
Performs a variety of tasks related to case processing and serves as a lead worker in providing training, assistance, guidance and support to others performing a variety of tasks associated with work at the front counter, within the courtroom and/or court office in support of the operations of a Justice Court in Mohave County.
REPORTS TO:
A higher level of authority. The incumbent has the responsibility for the completion of assigned tasks accurately and in a timely manner. Work is reviewed through observation and evaluation of work performance and tasks completed by the incumbent.
SUPERVISION EXERCISED
None. Serves as a lead worker in providing training, assistance, guidance and support to others performing a variety of tasks associated with work at the front counter, within the courtroom and/or court office in support of the operations of a Justice Court in Mohave County.
Essential Job Functions- Works at and/or assists others working at the counter.
- Accept new filings and/or documents related to existing cases. Review content; determines if documents require immediate attention of judicial officer.
- Collect fees and issues receipts.
- Set-up case in electronic and/or manual recording system.
- Create new or update existing file folders.
- Issues court process, updates, maintains and records a variety of statistical and/or financial files and records.
- Responds to inquiries at the counter, by mail and/or by phone, provides legal information without providing legal advice within the scope of designated authority. Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed.
- Processes mail, provides to appropriate parties.
- Prepares and distributes a variety of court documents; sends out minute entries, forms, correspondence and other items.
- Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities.
- Assists judicial officer in a variety of tasks as assigned.
- Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities. Updates paper file with latest in-court files as required. Returns court file to storage area.
- As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes. Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.
- Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.
- As assigned, serves as the Justice Court bookkeeper; accepts, receives and counts monies paid to the court; validates and/or reconciles cash, checks and other financial instruments; works with others within the office regarding financial and related matters.
- Works with defendants, family members and others regarding status of payments, crediting of monies paid and related financial matters; reconciles daily financial accounts; identifies discrepancies and problems with balance.
- Serves as a resource to staff regarding financial, operational and related questions/issues.
- Allocates payments to the various accounts; determines amount/allocation as required by statute, rule and/or other governing requirements.
- Compiles, prepares, updates and maintains a variety of regularly scheduled and/or ad hoc financial and statistical files, records, logs and lists.
- Submits claims for payment for utility bills, training, etc. Writes checks to restitution victims; exonerates bonds; maintains records of cash bonds posted; works with the jail regarding bonds posted there.
- Communicates and acts in a professional manner with the public, co-workers, and work contacts.
SECONDARY JOB FUNCTIONS- Performs related work as required.
- Performs special assignments as requested.
- Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures.
Minimum Qualifications- A high school diploma/ GED.
- AND three (3) years of relevant, progressively responsible court assistant, secretarial, legal secretarial, bookkeeping/accounting, clerical, customer service or closely related work.
- OR an equivalent combination of experience, education and training, may be considered, which provides the desired knowledge, skills and abilities.
SPECIAL JOB REQUIREMENT- Must complete annual training as required by the Committee on Judicial Education and Training (COJET).
- May be required to possess a valid Driver's License at the start of employment and maintain said license while employed in this position.
- Provide acceptable driving history at no cost to the County.
Knowledge, Skills & Abilities
Knowledge of:- Modern office practices and procedures.
- Legal terminology, statues, and court procedures.
- Principles and practices of recordkeeping, bookkeeping, case flow management, jury management, automation and office operations.
- Data entry and verification procedures.
- Internal procedures of the justice court.
- Trends and practices in adult learning and teaching techniques.
- Department policies, rules and procedures
- Mohave County Personnel Policies and Procedures, and Department Regulation.
Skill in:- Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands.
- Producing written presentations and oral reports for internal and external audiences.
- Organizing and coordinating the efforts of court personnel and others.
- Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County.
- Operating a personal computer utilizing a variety of commonly used and specialized software applications.
- Communicating and maintaining professionalism with the public, co-workers, and work contacts.
- Analyze legal documents and interpret statutory requirements.
- Perform complex legal clerical work independently.
- Enter and retrieve data from an automated system.
- Follow written and verbal instructions.
- Maintain confidentiality and work under pressure in a dynamic environment with changing program demands and priorities.
- Communicate effectively verbally and in writing.
- Perform the essential functions of the job specifications with or without a reasonable accommodation.
- Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
https://resources.mohave.gov/file/HumanResources/Benefits/Benefits%20Overview.pdf
Closing Date/Time: 12/17/2024 5:00 PM Arizona -
ABOUT THE COMPANY
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Mohave County
Show moreWith over 13,400 square miles, Mohave County is the fifth largest county in the U.S., and sixth largest county by population in Arizona . Situated in northwestern Arizona, it borders Utah, Nevada and California and contains elevations from 500 to over 8,400 feet above sea level. Mohave County is a rapidly growing county and has over 209,550 full time residents. Populations can exceed 350,000 during the winter "snowbird" season. Most residents live in one of the four incorporated cities: Kingman (the County seat); Bullhead City; Lake Havasu City; or Colorado City. Mohave County has over 1,000 miles of fresh water shoreline along the Colorado River and its lakes include Mohave, Havasu and Mead. Boating, jet skiing, water skiing, fishing and white water rafting opportunities abound. Wilderness areas lie a short drive in any direction within the County. Campers, hikers, mountain bikers, rock hounds and horseback riders find easy access to scenic trails, hidden creeks, hot springs, and beautiful southwestern vistas. The western portion of the Grand Canyon offers hikers some of the most spectacular views in the United States. Laughlin, Nevada, lies across the Colorado River from Bullhead City providing easy access to gaming activities, entertainment and nightlife. Las Vegas is only 90 minutes from Kingman with a bypass to tour the historic Hoover Dam.
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