Accounting Associate II

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics.
• Up to four (4) years of related experience may be substituted for education.

Licenses or Certifications:

• None

Notes to Applicants

When completing the City of Austin employment application:

• A detailed, complete City of Austin employment application is required to evaluate your qualifications.
• Please be thorough in completing the employment application, list all experience and relevant professional certification(s) that are applicable to this position.
• Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to supplemental questions on the employment application.
• Starting salary will be based on overall relevant experience.

This position relies on a successful Criminal Background check.

Travel:

If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Assessment:

This position may require a skills assessment.

90 Day Provision for Additional Vacancy:

This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs.

Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days.


Please find the link here to the City of Austin employee benefits guide.


The Austin Convention Center Department ( ACCD ) offers the following additional benefits to all ACCD employees:

• Metro Pass for public transportation (Including Metro-Rail)
• Metro-Rail stop right in front of our Convention Center facility

Pay Range
$24.08 - $27.93
Hours
8:00 a.m. - 4:00 p.m.
Hybrid work opportunities available.
Job Close Date 12/23/2024 Type of Posting External Department Convention Center Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location Austin Convention Center & Palmer Events Center Preferred Qualifications

• Experience with Accounts Payable,
• Experience with Accounts Receivable (including invoice preparation)
• Experience with Accounting Document preparation ( JVD , IET , GAX , CR, BGEX , TPP , TRP , etc )
• Experience as a Pro Card Liaison
• Experience as a Travel Liaison
• Experience with AIMS
• Experience in Maximo
• Ability to travel to more than one work location

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions. Prepares asset, liability, and capital account entries by compiling and analyzing account information. Performs non-routine duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements. Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information. Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options. Processes travel documentation and monitors credit card activity and ensures that transactions and supplemental documentation is in compliance with policies, procedures and internal controls. Prepares standard and non-standard financial reports, financial analysis, data analysis and graphical data. Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports. Research and reconciles accounting transactions, fixes discrepancies. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents. Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner. Assists in the development of guidelines, procedures and templates for financial review and reporting. Maintains accounting controls and financial security by following policies and procedures and internal controls.

Responsibilities- Supervision and/or Leadership Exercised:

• None

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of Generally Accepted Accounting Principles ( GAAP )
• Knowledge of financial reporting concepts and preferred business practices.
• Skill in analyzing and interpreting financial records.
• Skill in processing large volumes of numerical data
• Skill in identifying problems and recommending solutions
• Skill in effective verbal and written communication.
• Skill in operating a personal computer and related equipment.
• Skill in performing basic mathematical calculations.
• Skill in classifying fiscal data and compiling reports.
• Skill in developing complex spreadsheets.
• Ability to plan and organize tasks to complete projects.
• Ability to handle multiple tasks and prioritize duties
• Ability to resolve problems or situations requiring the exercise of good judgment.
• Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires a graduation with a Bachelor’s degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics. Up to four (4) years of related experience may be substituted for education. Do you meet this minimum qualification?

• Yes
• No

* Are you currently an employee of the City of Austin?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* Describe your experience accepting payments, preparing deposits, and recording accounts receivable transactions and reconciling revenue accounts. Include number of years of experience.
(Open Ended Question)
* Describe your experience in accounts payable, including the years of experience.
(Open Ended Question)
* Please describe your experience with the City’s procurement card (ProCard) program and electronic card payment management system (Works).
(Open Ended Question)
* Do you have experience processing travel claims? Please elaborate on experience.
(Open Ended Question)
* This job requires extensive interaction with both internal and external stakeholders. Please describe your customer service related experience.
(Open Ended Question)
* Describe your experience with processing accounts receivables (e.g., Cash Receipts and Receivables) and preparing Journal Vouchers (e.g., JVD, JVC, and IET).
(Open Ended Question)
* Describe your experience with Maximo.
(Open Ended Question)
* Describe your experience with AIMS.
(Open Ended Question)


Optional & Required Documents

Required Documents Cover Letter Optional Documents

• 

• City of Austin

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