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Job Description
Pay Range: $110,000 - $121,646 annual compensation
Job Posting Closing on: Monday, December 16, 2024
Workdays & Hours: Monday - Friday 8am - 5pm; weekends as necessary.
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.
The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
A Sr. Administrative Services Manager job is available with the City of Fort Worth Development Services Department to oversee all human resources, purchasing, budget, accounts payable, audits and revenue forecasting. This position will oversee the team that manages all aspects of human resources and personnel related issues for the 240 positions of the department. These include but are not limited to overseeing all human resources, medical records, payroll, and hiring needs for the Department; and providing highly responsible support to senior level management staff. There are currently 7 staff members that report to this position through 5 direct reports.
This position will also provide highly complex fiscal management of key financial functions related to the department’s 600+ fees, revenues, expenditures, and audits. This position serves as a coordination point for the annual budget development and forecasting of the departments $31 million operating budget. Fleet management for the department is overseen by this position. The ideal candidate will be exceptionally versed in governmental accounting, have the ability to analyze and resolve complex financial issues, prepare complex financial reports, serve as a facilitator who can build a high level of trust and effective relationships to drive solutions with team members at all levels of the organization.
The successful candidate will have a strong background and an in-depth knowledge of the principles and practices of human resources, governmental policies, finance, management, and budgeting methods and concepts including a thorough knowledge of all federal, state, and local regulatory requirements that apply to the City’s human resources, financial and budgetary activities.
The Sr. Administrative Services Manager job responsibilities include:
- Supervises staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary decisions or recommendations.
- Oversees and participates in the development, analysis, formulation and administration of the department’s budget; reviews and provides guidance relative to the forecast of funds needed for staffing, equipment, materials and supplies; reviews expenditures and provides guidance and direction regarding budgetary adjustments necessitated throughout budget execution.
- Supervises, manages and coordinates human resources functions for the department; interprets personnel rules and regulations; research recruitment and compensation issues.
- Manages the department’s strategic and business planning process to include the development and implementation of departmental goals, objectives, performance measures, policies and priorities for each assigned service and/or operational area; ensuring their alignment with the department’s strategic goals and organizational initiatives.
- Provides a variety of analytical and research support on various projects; prepares and presents reports; and assists with planning, development and implementation of work plans.
- Identifies opportunities for improving service delivery methods and procedures; identifies resource needs; implements improvements.
- Performs other related duties as required.
Minimum Qualifications:
- Master’s Degree from an accredited college or university with course work in Business Management, Public Administration, Business Administration, Human Resources or related field.
- (4) years of increasingly responsible and complex administrative, fiscal, personnel and management experience including two years in a supervisory capacity.
Preferred Qualifications:
- Five (5) or more years of supervisory experience.
- Five (5) or more years of serving as the lead for a large organization in budget preparation, revenue forecasting and trend analysis, needs assessments, regulatory monitoring, performing and responding to financial audits, and management in a comparable local government environment.
- Understanding of human resources management including the principles of supervision, training and performance evaluation coupled with ensuring compliance with the Family Medical Leave Act and ADA.
- Understanding of the City's processes as they relate to HR and Training.
- Knowledge of PeopleSoft Financials (or similar ERP systems).
- Lean Six Sigma Yellow Belt or higher.
- Proficient in Microsoft Office suite.
- Strong written and oral communication skills, with attention to detail
Working Conditions
Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking and repetitive motions.
Physical Demands
Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Conditions of Employment
The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only. -
ABOUT THE COMPANY
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City of Fort Worth
Show moreThe Community
The City of Cowboys & Culture is known for its Texas hospitality. The stunning and sprawling City of
Fort Worth is one of the fastest-growing cities in the U.S. And it’s no wonder — With great neighborhoods, scenic terrain and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, it’s even more rewarding to call it home.Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city, while keeping the small- town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community and yes, cowboys.
There are over a dozen remarkable districts full of treasured history among modern luxuries and unique places to have fun, making it the No. 1 tourist destination in Texas and welcoming more than 9.4 million visitors annually.
Being one of the fastest-growing among large cities in the country, Fort Worth has received multiple accolades, including number one downtown (Livability), and the second-best City in the nation for job seekers (Forbes). Our employees serve the needs of over 900,000 residents representing culturally diverse communities.
Exciting Growth & Future Development
One of the most fascinating aspects of the City of Fort Worth is its almost unprecedented growth over the past several years. Both in terms of population and industry, and as the 12th largest city in the United States, Fort Worth is truly booming — which presents both challenges and opportunities to truly develop this city in the right way. Every 30 minutes a new person moves to Fort Worth, so we’re looking for candidates who can embrace an evergrowing and changing environment and improve on it with solutions that work for the entire community of Fort Worth.
Mission
We are working together to build a strong community that others can look to as a pillar of unity and excellence. Through grassroots efforts within the community, and large scale construction and transportation plans that continue to add the infra- structure a growing city like Fort Worth needs, we’ll provide the public services our community requires to continually cultivate the unique city we call home.
Vision
Fort Worth’s vision is to be the most livable and best managed city in the country. We’ll do this by taking care of our citizens, implementing the highest quality standards in our schools, continually improving the neighborhoods we thrive in and the facets of the city that make our town so unique.
Benefits That Are Well Worth It
The City of Fort Worth continues to be dedicated to its employees’ well-being by providing competitive health benefits, a well-rounded wellness program and a Zero Accident Philosophy® workplace. All regular full-time employees and those employees who work 30–39 hours per week are eligible for all City of Fort Worth Benefits. Part-time employees who work 20–29 hours per week are eligible for dental, basic life insurance, supplemental life insurance, flexible spending accounts, 457 Deferred Compensation plan and other voluntary benefits.
Medical Program
The City offers two plan options through Meritain Health, an Aetna company.
The Health Center Plan – Offers employees and their family’s
primary health care services that are 100% completely free and unlimited. Employees can visit any one of the three City of Fort Worth Employee Health Centers and receive guaranteed same or next day appointments for sick visits. Also, services are available at any one of the five satellite locations that serves employees across the city.
The Consumer Choice Plan – Is offered to employees at no cost or low monthly premiums to cover eligible dependents and provides the financial benefits of a Health Savings Account (HSA).
• Preventative services are covered at 100% on both plans.
• Prescription Drug coverage including mail order pharmacy are also included.Vacation
Eligible for 3 weeks of vacation: After successful completion of probationary period (usually
6 months), employees may take time off for rest, relaxation, vacation, illness, religious observances, and personal business.Holidays
Available on the first day of employment, the city provides employees with paid holidays, including two personal holidays.
Wellness Program
The city’s Healthy Challenge Wellness Program rewards all full-time, benefit-eligible employees on the city’s health insurance. The Healthy Challenge Program utilizes a points system. Participants may earn points throughout the year (Jan. 1-Dec. 15) for completing specific program activities and participants can redeem points at the end of the year for a cash reward. By participating, individuals can earn $150, $200 or $250 by accumulating program points.
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