Office Assistant Supervisor

Definition & Distinguishing Characteristics

Take on a key leadership role with the Colusa County Behavioral Health Department as an Office Assistant Supervisor! In this exciting position, you will be responsible for supervising and directing a dedicated team, handling vital administrative duties, and overseeing the application screening process through our automated system. As the first supervisory step in the Office Assistant series, you’ll be empowered to guide and support your team, ensuring smooth operations and contributing to the overall success of the department. If you're eager to lead, innovate, and make an impact in behavioral health, this is the opportunity for you! Apply now and be a part of something impactful! If you're interested, check out the job description HERE.

This recruitment will be used to fill a current vacancy and establish an eligibility list to fill other potential openings without reposting.

What's this Job All About?
The Office Assistant Supervisor at Colusa County Behavioral Health plays a key role in overseeing the front office and coordinating with doctors, clinical staff, outside agencies, and other county departments. This role involves supervising office support staff, ensuring efficient office operations, and overseeing workflow management. The supervisor also provides training, guidance, and support to staff, helping them meet deadlines and handle complex tasks. Additionally, the position ensures accurate data entry into automated systems and ensures that departmental procedures comply with relevant regulations. The Office Assistant Supervisor also handles public inquiries and resolves challenging situations, maintaining high performance and productivity within the team.

Culture is at Our Core
Working for Colusa County offers a unique work lifestyle that blends professional fulfillment with the tranquility of working in a rural and beautiful environment. Our county agencies take pride in our ability to work as a team. We have a collaborative and positive work environment where everyone has something to contribute, and everyone matters! Our staff enjoy coming to work, where every day is different, and they have the opportunity to impact members of our community by providing excellent customer service and access to available services.

How do we make a difference?
In this role, you'll supervise and mentor a team of office assistants, ensuring that all tasks are carried out efficiently and in line with established policies. By refining work practices, providing ongoing training, and managing administrative functions, you'll help drive productivity while ensuring timely and accurate service delivery. Your leadership will play a crucial role in maintaining seamless operations and promoting positive outcomes for the community through effective team management and automated systems oversight.

What are the benefits?

• A beautiful, safe community in which to work and serve.
• A caring, empathetic, & fun work family that you will be welcomed into - where we work hard, but play hard, too!
• A job with WORK-LIFE BALANCE
• Competitive salary commensurate with education & experience
• A LIFETIME PAYCHECK (3% @ 60 for Classic Members and 2% @ 62 for New Members)- As long as you work for 5 years and vest in the CalPERS system, you will receive a retirement paycheck for the rest of your life.
• Amazing health care BENEFITS at NO COST to you - Unless you choose a premium health care plan.
• Authentically kind and engaged leadership who truly enjoy developing staff.
• Deferred Compensation.
• PAID vacation, PAID holidays off, and PAID leave if you get sick.
• Vacation Parity - Previous service with a public agency counts towards vacation accrual at Colusa County. A public agency includes cities, counties, districts, military and similar entities. To learn more about vacation parity please see our benefit summary.

Supervision & Examples of Duties

SUPERVISION RECEIVED :
Receives general direction from the Deputy Director of Behavioral Health Services-Administration.

SUPERVISION EXERCISED :
Exercises direct supervision over Office Assistant I/II positions.

Qualifications

Experience and Education Guidelines -any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

One (1) year of full-time experience performing advanced journey level or lead-worker office support duties in an office environment.

Education:

Equivalent to the completion of the twelfth grade.

Supplemental Information

The salary range above consists of 15 steps. Steps 1-6 are annual merit steps with approximately 5% difference between each step, based on successful performance. Steps 7-15 are additional merit steps, requiring 2 years of satisfactory performance at the previous step. Steps 7-14 provide 2.5% increases, while Step 15 offers a 5% increase. The final salary offered will depend on the applicant's experience and qualifications, ranging from steps 1 to 15.

Colusa County offers an excellent benefit package. For a summary of benefits, please click here: 2024 Benefit Summary

Closing Date/Time: 12/2/2024 11:59 PM Pacific

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• County of Colusa

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